Parks Comm PKT 06-02-2011 City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
June 2, 2011 City Hall
6:30 p.m. Hylebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — May 5, 2011; Special and Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title /Description Presenter
A. Huitt - Zollars Draft Plan (Trail Connections and Panther Lake Study) Ikerd
B. Sight -Line Safety for Parks Ikerd
C. Playground Discussion Ailinger
D. July Meeting Discussion Ailinger
5. STAFF REPORTS
Federal Way Community Center Outdoor Plaza Status Update — Presented by Roe
6. OTHER BUSINESS
7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPSC Committee meeting will be held Tuesday, lune 14, 2011 at
5:30 PM in the Hylebos Conference Room.
8. AGENDA SETTING
9. ADJOURNMENT
THE NEXT MEETING IS July 7, 2011
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, May 5, 2011 Hylebos Conference Room
5:00 '.m. Ci Hall
SPECIAL MEETING MINUTES
Parks and Recreation Commission members and staff met in the City Hall Lobby and departed for the
parks tour at 5:05pm.
Present: Chair Brian Ailinger, Carol Otto, Martin Moore, Louise Wessel, Jack Sharlock. Excused: Vice
Chair Julio Diaz, Dwight Otto, George Pfeiffer. Unexcused: Marie Sciacqua.
Staff: Parks and Facilities Manager Steve Ikerd, Park and Facilities Supervisor Jason Gerwen and Parks
and Public Works Administrative Assistant Shawna Upton.
PARKS TOUR
The Parks and Recreation Commissioners and staff visited three parks to evaluate potential needs for
upgrade. The three parks that were visited were Adelaide, Mirror Lake and Steel Lake. Lake Grove Park
was added to the list so the Commission could see the new playground equipment, changes to the picnic
table locations and progress made during the earth day event. Playgrounds will be discussed at the next
regularly scheduled meeting.
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MEETING MINUTES
Parks and Recreation Commission members and staff returned to City Hall at 6:55pm. Chair Ailinger
called the meeting to order at 7:OOpm.
Present: Chair Brian Ailinger, Vice Chair Julio Diaz, Carol Otto, Martin Moore, Louise Wessel, Jack
Sharlock. Excused: Dwight Otto, George Pfeiffer. Unexcused: Marie Sciacqua.
Staff: Parks and Facilities Manager Steve Ikerd, Park and Facilities Supervisor Jason Gerwen and Parks
and Public Works Administrative Assistant Shawna Upton.
The April Parks and Recreation Commission meeting minutes were approved with a spelling correction.
Motion by Sharlock, Second by Otto. Motion passes.
PUBLIC FORUM
There were no members of the . ublic attending.
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Parks and Recreation Commission. May 5. 2011 Page 2
COMMISSION BUSINESS
EARTH DAY UPDATE
Jason Gerwen presented a summary of the 2011 Earth Day Event accomplishments. There were 186
volunteers whose efforts totaled 515.5 hours of work. A total of 205 cubic yards of greens debris was
removed, 90 cubic yards of mulch spread, 85 trees were planted, 80 tons of quarry sand spread and 150
feet of boardwalk cleaned. The numbers were slightly down from previous years; in part due to no longer
having a volunteer coordinator due to budget cuts, the wet weather and the information not being
available on the website. Sharlock requested more specific direction from staff for the next event in
where the Commissions help is most needed. Wessel offered the Commissions assistance with preparing
for the next event since staff resources are limited. Gerwen stated that planning for the event starts in
January and thanked the Commissioners for all their hard work during the event. Although the
participation numbers were low, this was a very successful event.
LAKE GROVE PARK RE- OPENING UPDATE
Lake Grove Park was added to the tour so the Commission could see the improvements made. There was
a great turnout of residents to the event. Families had come and neighbors were all socializing amongst
each other. A safe, family - friendly environment has been created. Safety has increased with the removal
of brush allowing police patrols to have an increased line of sight through the park. Moore stated that all
the hard work pays off when you can see the accomplishments that were made and watch families and
children enjoying the park. Ikerd said that what's left is to complete the final grading of areas that were
cleared and to apply grass seed to those areas.
STAFF REPORTS
Ikerd distributed the final printed trail maps to the Commissioners and staff present. The displays have
been ordered. The first distribution of the maps will take place at the Farmers Market Mother's Day
weekend. Details still have to be worked out with the Youth Commission regarding future distribution of
the trail maps and the Commission will be updated when more information is available.
Ailinger asked if Chris Carrel was able to get grant approval for Sacajawea and Ikerd stated that he has
applied for the grant.
Diaz asked about the Federal Way Community Center Outdoor Plaza. Ikerd will follow up with Brian
Roberts to determine the status of the project.
OTHER BUSINESS
Moore asked about name tags. Upton stated that the name tags have been ordered and the Commission
will receive them at the June meeting.
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Parks and Recreation Commission, May 5, 2011 Page 3
NEXT MEETING /AGENDA ITEMS
Copies of Huitt- Zollars Draft Plan for all Commission members
Sight -line safety for other City Parks
Federal Way Community Center Outdoor Plaza Update
Playgrounds Discussion
ADJOURNMENT
Chair Ailinger adjourned the meeting at 7:30 p.m.
NEXT MEETING IS JUNE 2, 2011
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