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PRHSPSC MINS 09-14-2010City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 14, 2010 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Councilmember Roger Freeman and Councilmember Michael Park Councilmember’s in Attendance: Mayor Linda Kochmar Staff Members in Attendance: Brian Wilson, City Manager/Police Chief, Amy Jo Pearsall, City Attorney, Andy Hwang Assistant Chief of Police, Cary Roe, Director of Parks, Public Works & Emergency Management, Lynnette Hynden, Human Services Manager, Ken Miller, Deputy Director of Public Works, Greg Fewins, Director of Community Development, Kolya McLeave CDBG Coordinator, Ann Dower, Sr. Engineering Plans Reviewer, and Mary Jaenicke, Administrative Assistant II. Guest: Nancy Jaenicke, Reach Out Federal Way Homeless Men’s Shelter, Bob Wroblewski, Human Services Chair, Kathy Scanlon, Human Services, Susan Honda, Arts Commission Chair, Martin Moore, Parks & Recreation Commission. Chair Burbidge called the meeting to order at 5:31p.m. Public Comment: Nancy Jaenicke stated that they team with area churches and many volunteers to provide services to homeless men. During their first year of operation, they were opened for three months, and the following year they were opened for 5 months. They worked with the Multi-Service Center for the first 2 years. They are now an official program operated by Catholic Community Services King County. Ms. Jaenicke gave a summary of the program, and the services that they have provided. They have received a total of $140,624.00 in in-kind services. Ms. Jaenicke thanked the city for their past support, and stated that they have made success with their program. Susan Honda reported that on August 29th there was a fire behind her house, on the BPA trail. She is concerned that the blackberry bushes along the BPA trail have been sprayed, and they are dead. She is requesting that the blackberry bushes are not sprayed next year, and they are allowed to grow so that they stay green and not become a fire hazard. Commission Comments: Susan Honda reported that the Arts Commission is having the Arts Alive contest. The Artwork will be dropped off on September 22, and then judged and hung on September 23. The reception will be held on Tuesday, October 5 in the Hylebos conference room. The applications are out for the Gallery program and Contract for Services. Bob Wroblewski stated that this year they had a joint application process with sixteen other King County cities. The applications were uniformed with a lot more information on the application, and they were much easier to read and evaluate. He said it was a great process and encouraged that the City continue with this process. He also stated that this year was the most difficult. There were a lot more agencies asking for money than what was available. He stated that the commission worked very hard and spent many hours on the process, and he urged the Committee to adopt their recommendation. The Committee thanked them for all of their hard work. APPROVAL OF SUMMARY Councilmember Park moved to approve the August meeting summary. Councilmember Freeman seconded. Motion passed. BUSINESS ITEMS Proposed S. 332nd Street Alignment, Detention Pond Location and Relocated Celebration Park Driveway Ken Miller, Deputy Director of Public Works presented the background information. They are working in conjunction with the proposed Federal Way School District Service Center. The bus barn, kitchens and facilities will all move to this Center. The project has gone out to bid, and they should be receiving bids in mid October. As a part of the Center the requirements are to extend 13th Avenue South to the North property line, and to construct 332nd from the East property line to their West property line. A new detention pond will be put in the southwest corner of PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September, 14 2010 Summary Page 2 Celebration Park to detain runoff from S. 332nd. Also included in the project is the removal of a portion of the Celebration Park driveway, and the relocation of the Celebration Park’s south driveway. Councilmember Park moved to forward approval of the proposed alignment of S. 332nd Street, the proposed detention pond location, and the proposed relocation of the Celebration Park driveway to the September 21, 2010 City Council Consent Agenda for approval. Councilmember Freeman seconded. Motion passed. 2011/2012 Human Services Commission Funding Public Services Recommendations and 2011 CDBG Capital Funding Recommendation. Human Services Manager Lynnette Hynden provided the background information. This is a process that happens every two years. The City of Federal Way joined with 16 other cities in King County and created an easier process that is user friendly to agencies and the cities. A total of 79 applications were received and totaled over 1 million dollars in request. They saw applications from agencies that they had never seen before. This is because the County had decided to not have general funds for human services programs. Agencies are now coming to the city level to have their program funded. The Human Services Commission used four strategies as a guideline for categorizing the grant requests. They met and developed task teams for those four strategies. Once the applications were scored, they were rated. Any application that scored above the 90th percentile was recommended for some sort of funding. The money available in the general fund is $430,000 and it was divided among the four strategies. The commission put together a contingency plan should the $430,000 in the budget be increased by 10% and also a contingency plan if the $430,000 was decreased by 10%. The commission also reviewed the CDBG money which is in the amount of $81,607. The CDBG program dollars are automatically awarded to the same agencies at the same 2010 budget level. Capital projects were reviewed. Several applications were received, but after reviewing the applications there are only two that qualify. Councilmember Park stated that the 4 strategies that were used as a guideline were adopted many years ago, and asked if it was time to revisit these criteria. Ms. Hynden answered that there are 2 issues that the Human Services Commission will be reviewing. 1. CDBG – Direct Entitlement or continue as a Joint Agreement City. 2) Housing and Human Services Consolidated Plan update. The material will be consolidated by the end of this year, and the decision will be need to be made by June 2011 to notify HUD and the county. Councilmember Park asked City Manager/Police Chief Wilson if the $430,000 is in the city budget Mr. Wilson answered that it is, and he is looking for ways to enhance the funding. He is considering a 20% increase in one-time funding for 2011 and 2012 to address the need. Councilmember Burbidge recused herself because she is a board member for the Boys and Girls Club. Councilmember Freeman moved to forward the proposed Agreement to the September 21, 2010 City Council agenda for approval. Councilmember Park seconded. Motion passed. Councilmember Burbidge recused. Ms. Hynden acknowledged the hard work of the Human Services Commission, and stated it was an honor to work with professionals. Purchase of BearCat Armored Vehicle for Valley Swat with $22,400 in VNET State Seizure Funds Deputy Chief Hwang stated they are seeking approval to participate with the Valley Swat agencies in the purchase of an armored vehicle. The Valley Swat has two armored vehicles. One of the vehicles no longer meets the ballistic standards. An opportunity has arisen to purchase a refurbished BearCat at a reduced price. Funds for the vehicle will come from VNET (Valley Narcotics Enforcement Team) State seizure funds. Each agency will contribute $22,400. With this purchase there will be no additional maintenance and operation costs. The city of Renton has already purchased the vehicle and they are seeking reimbursement from the other five jurisdictions. The vehicle will be stored in Renton, but anytime there was an operational need for the vehicle it will be accessible to the City of Federal Way. It is a Valley Team Regional response. The City Of Federal Way would provide six officers plus a supervisor to the team. Councilmember Park moved to forward the request to spend $22,400 in VNET State seizure funds to purchase 1/6th of a 2003 Lenco BearCat Armored Vehicle for Valley SWAT. Councilmember Freeman seconded. Motion passed. Valley Special Weapons and Tactics Team Deputy Chief Hwang stated that the City of Des Moines has opted not to participate in the Regional SWAT team. As a result, it is necessary to make changes to the Interlocal Agreement. The City of Des Moines needs to be removed from all of the documents, and the Valley Chiefs has opted to change the name of the team from Valley Special Response Team to Valley Special Weapons and Tactics Team. City Manager/Chief of Police Wilson stated that because the City of Des Moines has pulled out, from in insurance perspective, he is concerned about what will happen if they request services from the Valley SWAT team. What are the responsibilities and liabilities? He has PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September, 14 2010 Summary Page 3 asked the Chiefs to review this. These concerns have been communicated to the City Manager of Des Moines, but he has not heard back from him yet. Councilmember Freeman moved to forward the proposed Agreement to the September 21, 2010 Council meeting consent agenda for approval. Councilmember Park seconded. Motion passed. Criminal Code Update – Lewd Conduct Deputy Chief Hwang stated that the Police and Law Department are seeking to amend the Federal Way revised code to add a new section prohibiting lewd conduct. This is in response to address a new trend of bikini barista businesses that have arrived in the region. There is currently one bikini barista business in the City Of Federal Way. These types of businesses can bring undesirable criminal activity. This revised code will eliminate some gray areas, and fill the gap left by indecent exposure and give the Police Officers another enforcement tool should problems arise. Councilmember Freeman moved to forward the proposed ordinance to First Reading on September 21st. Councilmember Park seconded. Motion passed. T-Mobile Site Lease Renewal – Lakota Park City Attorney Pearsall reported that T-Mobile’s Lease Agreement expired at the end of last year. City staff has been actively working with them to get the Lease renewed. T-Mobile had an issue with the increase in the rental rate. They have finally gotten the increase approved, and have signed the Amendment. Once this has been through the process and signed by everyone, T-Mobile will pay the city all of the back rent that is owed. They have been paying the old rental rate up until now. This is a 5 year Lease Agreement. If the equipment is going to be modified, T- Mobile would need to send a new proposal, which would need to be reviewed and approved by Community Development. Councilmember Park stated that he is upset because this agreement expired in December of 2009, and they were allowed to keep their equipment on the site, and continued to pay their old rental rate. Ms. Pearsall stated that this was a unique situation. Their rental fee increase almost doubled their rental rate. It took T-Mobile a long time to get this approved. The City was close to filing the action to have their equipment removed from the site, and that is when they agreed to sign the Agreement. Councilmember Park stated that there should be a clause in the Agreement that states if the Company is not paying the monthly rate on time, there is a penalty and the City can charge them interest. Ms. Pearsall stated that if the City charged the interest rate on the rate that they were paying, it still would not reach the amount of the new rental rate. They wanted T-Mobile to agree to the new rental rate. The new Lease Agreement does have a clause regarding late penalty and interest. Councilmember Park moved to forward the proposed amendment to the T-Mobile Site Lease to the September 21, 2010 consent agenda for approval. 2011-2012 Budget Process City Manager/Police Chief stated that the Budget meetings have been very informative and positive. It is very clear that the citizens are very well educated on the budget. The Human Services fund is a concern with the tremendous needs. He reported that this has been a tremendous challenge for staff. 46 positions are being eliminated. Some of those positions are vacant; 39 positions are not vacant. Public Safety has been identified as being important. He is considering recommending to Council to not fill vacant positions, if he cannot guarantee that he can fund those positions in the future. There are several police positions that fall into that category. He is waiting to hear from COPS to see if they received the grant that they applied for. He has looked closely at the Capital projects. There is approximately 6 million dollars in savings that has been identified. In history Council has reapplied those funds towards other projects. Mr. Wilson has asked Cary Roe and his staff to identify 1.5 million that would be available one a time basis that could be used to mitigate budget issues in 2011-12. He believes that they will be able to prioritize the projects and have a limited impact. Other Councilmember Park stated that at the last PRHSPS Committee meeting he requested information regarding the evaluation criteria and how each respondent was scored. He wants to know the dollar amount. He has not received that information, and would like some follow up on his original request. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September, 14 2010 Summary Page 4 Parks & Recreation Commissioner Martin Moore thanked the Council Committee for what they are doing, and encouraged them to keep as many Parks employees as possible. NEXT MEETING October 12, 2010 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:50 p.m.