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AG 11-113RETURN TO: 6/0WOUL EXT: c9,7O3 1ot0L9 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS / 1 t-4 41 c *5/15 2. ORIGINATING STAFF PERSON: R •QK Pere EXT: 240 3. DATE REQ. BY: i4 .. 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION CONTRACT AMENDMENT (AG #): - 113 ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: Fitt! in Cyr/ Co" C1l'rf R14 -4. 4./.7 6. NAME OF CONTRACTOR: WS O ADDRESS: Caro ( rsG1n o Dx, 4132,1 10-4? At gi8's69- E -MAIL: tc It,' ., C ®wsdot.wa, 300 SIGNATURE NAME: Graf' Role tieav TELEPHONE: 340_ 4 - 434-4 FAX: TITLE: f),r, .t° 1 1T 46V S1,7 n 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES X PRIOR CONTRACT /AMENDMENTS CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP. / / 8. TERM: COMMENCEMENT DATE: IOIQt/ VD 15 COMPLETION DATE: VIP 0 9. TOTAL COMPENSATION: $ (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT / CONTRACT REVIEW P O CCT 44 .M QcR DIVISION MANAGER s j2p AG DEPUTY DIRECTOR DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) cell" Ai LAW DEPT INITIAL / DATE REVIEWED -8- 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: Of/O€ /2 oiS N 12. CONTRACT SIGNATURE ROUTING -co " tS Firsb �f ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: a I �'mil s ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITIAL / DATE SIGNED ❑ LAW DEPT ❑ CHIEF OF STAFF SIGNATORY (MAYOR OR DIRECTOR) ❑ erre-C-L-M '�^ XASSIGNED AG # AG# - tl3 SIGNED COPY RETURNED DATE SENT: ��" ai' �5 ❑ RETURN ONE ORIGINAL COMMENTS: EXECUTE " �" ORIGINALS INITIAL / DATE APPROVED COUNCIL APPROVAL DATE: Di' /Is /20 I(i DATE REC'D: (l `5115 WSNOT Lisa/ 5gme, con4 -r c7. w1rh rn%Al-1AG ac�e+►G41S� Ili %s u.ntI'ef1 tD rrG .544(7,0- ovi*ivGJ(alt,mgt„ �}M4.,.Jry1tNI' eXy1. S 4-trol avc cApt .f'CS Co.44- f- rAco. 1naJQ Oaf . 1 U 1 1 /15 Contract No. K275 Washington State Department of Transportation Amendment No. 01 to Fiber Installation in City Conduit in City Right of Way, No. K275 This is AMENDMENT No. 01 (Amendment) to that certain agreement entitled Fiber Installation in City Conduit in City Right of Way No. K275, dated October 1, 2010, is entered into by and between the state of Washington, acting by and through the Department of Transportation, an agency of Washington State government located at 7345 Linderson Way SW, Tumwater, WA 98504 -7430, and City of Federal Way, located at 33325 8th Avenue S, Federal Way, WA 98003. RECITALS A. WSDOT and City of Federal Way entered into an interagency agreement for Fiber Installation in City Conduit in City Right of Way, No. K275, dated October 1, 2010, (hereinafter Agreement). B. Section 16 AMENDMENTS of the Agreement provides for written amendments. C. WSDOT and City of Federal Way desire to amend certain terms in the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the terms, conditions, and covenants contained herein, IT IS MUTUALLY AGREED AS FOLLOWS: 1) Section 2, "TERM," is hereby extended for one five (5) year term. 2) Exhibit A, "Contact Sheet," is hereby replaced in its entirety with the attached Exhibit A. 3) Effective Date. The execution of this amendment shall constitute a ratification of that earlier verbal agreement of the parties, hereto, the terms and conditions of which are fully contained herein. Accordingly, the effective date of this amendment shall be October 1, 2015 regardless of the date of execution. This contract is in effect through September 30, 2020. 4) Affect on Other Provisions. 4.1 All other provisions and exhibits of the Agreement remain in full force and effect and are not altered or affected in any way unless specifically modified herein. K275 1 Amendment 0I 4.2 The provisions of the Agreement, as modified by this Amendment, shall apply equally to any and all other provisions in the Agreement as though the modified provisions were original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the Parties hereto, having read this Amendment in its entirety, including all exhibits and attachments, do agree in each and every particular and intending to be legally bound have executed this Amendment. Washington State Department of Transportation Grant Rodeheaver, Director Information Technology Division Date City of Federal Way Jim Ferrell, Mayor totiZt-L1 Date K275 2 Amendment 01 EXHIBIT A Interagency Agreement Contact Information WSDOT Contract Number: K275 City of Federal Way Contract Number: AG 11 -113 Effective Date: October 1, 2015 Washington State Department of Transportation . Only the Contract Signature Authority identified below are authorized to bind WSDOT. Contract Signature Authority: Grant Rodeheaver, Director Information Technology Division P.O. Box 47430 Tumwater, WA 98504 -7430 (360) 705 -7601 rodehegawsdot. wa. gov Contract Manager: Morgan Balogh, Manager NWR Traffic Operations 15700 Dayton Avenue North Seattle, WA 98133 -5910 (206) 440 -4485 baioghm(a,wsdot. wa. gov Project Manager: Michael Forbis NWR Traffic Operations 15700 Dayton Avenue North Seattle, WA 98133 -5910 (206) 440 -4463 forbism ©wsdot. wa. gov Contract Administrator: Carol Kirsch Administrative Services Contracts Office P.O. Box 47430 Olympia, WA 98504 -7430 (360) 705 -7547 KirschC ©wsdot.wa. ov Invoicing Information Technology Division Attn: Invoice Processing Business Unit 7345 Linderson Way S.W. P.O. Box 47430 Tumwater, 1AfA 98504 -7430 (360) 705 -7716 WSDOTOITVendorPaments {a7,wsdot wa gov The preferred method of submittal shall be electronic to the email address above. K275 Amendment 01 Page 1 of 2 Exhibit A City of Federal Way Contract Signature Authority 1: Jim Ferrell, Mayor 33325 8th Avenue South Federal Way, WA 98003 Contract Manager: Rick Perez, P.E. City Traffic Engineer 33325 8th Avenue South Federal Way, WA 98003 (253) 835 -2740 . (253) 835 -2709 FAX rick.perezc cityoffederalway.com Contract Administrator: Rick Perez, P.E. City Traffic Engineer 33325 8th Avenue South Federal Way, WA 98003 (253) 835 -2740 (253) 835 -2709 FAX rick. perezcityoffederalway. corn K275 Amendment 01 Page 2 of 2 Exhibit A RETURN TO: EXT: 2 �• � 1�C�!'l t'-t't� 1.�7 % 1�_.S%�r CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS /� I�-' 2. ORIGINATING STAFF PERSON: 1� � C�' I"�C" l C f EXT: �/� L' 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE�: ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ� ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS� ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#�: ❑ INTERLOCAL j$� OTHER .j{ � � ;�)'.�-� � .-� 1'� ' _ �f � - 'C. (_ I {: .,, .. ' . =� > `� � . . � _ �, � - �t�% � C- �a r� 5. PROJECTNAME.���t�'� � "�/l JC' ��f�IC��� .�l'� i"f�f �I �ti-��'�Y1 �- ) ��.�L,� Jt�. �lti� � � ^ r .-- G NAME OF CONTRACTOR' L�L`�I �.��f�(.ff%, I}f'�i��f L'�% /f�l� 1'). � t�L�✓ )'6(_��f / � A���ss: N�ti� Kec1��e�Y�� r SIGNATURE NAME: 11TL�: /'�'� d C E�� �' l r=i r L�; s— C �, r i�cC r � f l c'.�.;�c° 7. EXHIBITS AND ATTACHMENTS: I�' SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # ` BL, EXP. 12/31/ UBI # , EXP. / / g. TERM: COMMENCEMENT DATE: � • � �Y' � � l V COMPLETION DATE: ��" �- —J ��I � � I � ��7 TELEPHONE: � �' Fax: I. TOTAL COMPENSATION: $ �INCLUDE EXPENSES AND SALES TAX, IF ANY� (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES� REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: lO. DOCUMENT / CONTRACT REVIEW �i` ��i �.�Ncc�` ,���� �• � y � � DNISION MANAGER <j ��� ,�l �j8{ DEPUTY DIRECTOR ' i�`"�<:IGi:'� DIRECTOR 6�f �� �������-���� �� IN / DATE REVIEWED —1 l° �0 20 [ �3 �C.�✓� "1i � ic� � 1 � ��K Ld/2�1� INITIAL / DATE APPROVED 11. COUNCIL APPROVAL (IF APPLICABLE� �} � : � COMMITTEE APPROVAL DATE: �� �� J' �~ � � COUNCIL APPROVAL DATE: � � •-� �` 12. CONTRACT SIGNATURE ROUTING I ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: � I I€�✓ �''�' ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITIAL / DATE SIGNED I„ 3tr �JGtC � LAW DEPT � O ' . G.i� �t,... �f,��j�s� �(, SIGNATORY CM��3�i� IJ � I� %�j'•�i � CITY CLE[� ` � �' ��ASSIGNEDAG# AG# L i-i1� ,�' SIGNED COPY RETURNED DATE SENT: E7°'Q'' i i �'-�PI 0����L��AL `�_" nRIGINALS 1�.�� {C ` �!� DATE REC'D: 11 �9 INTERAGENCY AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION AND CITY OF FEDERAL WAY (Fiber Installation in City Conduit in City Right of Way) THIS INTERAGENCY AGREEMENT (Agreement) is made and entered into by and between the WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) and the CITY OF FEDERAL WAY (CITY). RECITALS WHEREAS, WSDOT has deployed the "WSDOT Statewide Intelligent Transportation Systems (ITS) Plan", with the goal of improving transportation safety and mobility and enhance productivity through the use of advanced communication technologies into the transportation infrastructure and vehicles, encompassing a broad range of wireless and wire line communications-based information and electronics technologies, and WHEREAS, WSDOT's Northwest Region is implementing a regional project called the "Traffic Buster" system, herein the "System Network," which will allow approximately finrenty local agencies in the central Puget Sound to connect to WSDOT fiber optic network and exchange traffic video, and WHEREAS, the CITY will be a participating agency in the System Network; and WHEREAS, it is of mutual benefit to both PARTIES for the CITY to connect to the System Network, the PARTIES hereby wish to establish the roles of the PARTIES for the installation, operation and maintenance of the System Network, and WHEREAS, it is to the mutual advantage of the CITY and WSDOT to enter into this Agreement, which Agreement is authorized by RCW 39.34.030 and RCW 47.28.140. AGREEMENT NOW, THEREFORE, in consideration of the terms, covenants, and performances contained herein it is mutually agreed as follows: 1 PURPOSE. 1.1 It is the purpose of this Agreement to set forth the terms and conditions by which the PARTIES shall install, maintain and operate the System Network and interconnect to the System Network located within each PARTIES respective rights of way at each PARTIES sole cost, except as detailed in Section 4 of this Agreement. Page 1 of 10 WSDOT Contract K275 City of Federal Way Contract 1.2 The PARTIES agree to work closely in the operation of the System Network and to notify the other PARTY when problems occur. If either PARTY requires access to the other PARTY's cabinet, vault or facility for maintenance or troubleshooting, accompanied access shall be arranged through the PARTIES per Section 8 Contract Management. 2 TERM 2.1 Initial Term The initial term of this Agreement shall be five (5) years, commencing upon October 1, 2010 regardless of the date of execution. 2.2 Extension This Agreement may be extended for one (1) additional five (5) year term by mutual written agreement of the PARTIES. 3 STATEMENT OF WORK 3.1 Installation of Fiber Optic Cables The CITY or its assigned shall: 3.1.1 Provide and install a 24 strand SM fiber-optic cable from the signal controller cabinet at the NE corner of S. 320 St and SR99 to the signal controller cabinet at the SW corner of S. 320 St and 8 th Ave S(see Exhibit B). 3.1.2 Provide and install conduit and junction boxes as shown in the provided plans (see Exhibit B). 3.2 WSDOT's Use of Fiber Strands. The CITY hereby authorizes WSDOT and WSDOT hereby agrees to use, in accordance with the terrns and conditions herein, 2 strands of the Fiber Cable (Fiber Strands) as described in Section 3.1 for the purpose of improving transportation safety and mobility. 3.3 Maintenance and Repair of Fiber Optic Cables The City will maintain, repair and keep the Fiber Cable in a safe manner and in good order and repair. If maintenance requires access to WSDOT's signal cabinet, the CITY shall notify WSDOT at least five (5) Business Days in advance for any scheduled maintenance. For emergency repairs that require access to WSDOT's signal cabinet, the CITY will inform WSDOT as soon as possible of any emergency work performed, and will provide all relevant information such as, but not limited to, the nature of the emergency, the locations where repairs were performed, and whether continuing work is required. For the purposes of this Agreement, the term "Business Days" shall mean Monday through Friday, 8:00 a.m. to 5:00 p.m., Pacific Standard Time, except for holidays observed by WSDOT. Maintenance and repair work shall be performed at the cost of the CITY. Page 2 of 10 WSDOT Contract K275 City of Federal Way Contract 3.4 Additional Work Either PARTY may request additional work by submitting a written request detailing the design, deployment and cost of such work, if to WSDOT, the WSDOT Project Manager, and if to the CITY, the City Project Manager. Prior to commencement of any such option work, the scope of work shall be detailed in a written statement of work (SOW) executed by the appropriate WSDOT Signature Authority listed on Exhibit A, and any revisions thereto, and the CITY's Chief Information Office, as listed on Exhibit A, and any revisions thereto. Each SOW shall include the approval date of the agreed upon additional work. 4 CONSIDERATION The consideration for this Agreement is: 4.1 The CITY agrees: 4.1.1 To install and maintain the Fiber Cable in the Right of Way pursuant to Section 3 above, 4.1.2 To provide WSDOT use of two (2) fiber strands at the location as described in Section 3.1, and as may be modified by an approved SOW, as provided in Section 3.4 herein; 4.1.3 To invoice WSDOT, providing supporting documents for the charges billed. Invoices and or payments shall not exceed one per month and shall include at a minimum: a. WSDOT Contract Number K275; b. Statement of Work Number (if applicable); c. Description of service; d. Date service was rendered; e. Amount invoiced including ali applicable discounts & taxes; f. Total Amount Due. 4.2 WSDOT agrees: 4.2.1 To provide operational access to the System Network at no cost to the CITY. 4.2.2 To reimburse the CITY for the actual direct salary and direct non salary costs for the work to include but not limited to the installation of fiber optic cables, as described in Section 3.1 above. 4.2.3 To pay in cash to the CITY a lump sum amount not to exceed eighty thousand dollars ($80,000) no later than thirty days upon receipt of a properly submitted single invoice. 4.2.4 The consideration provided by each PARTY herein is deemed to be of equivalent value. 4.2.5 Any additional work, as agreed to pursuant to Section 3.4, shall include compensation equivalent in value to the work, rights, and obligations agreed to therein. Page 3 of 10 WSDOT Contract K275 City of Federal Way Contract 5 OWNERSHIP OF IMPROVEMENTS The Fiber Cable and appurtenances thereto installed by the CITY in the Right of Way pursuant to this Agreement shali be deemed the personal property of and owned by the CITY. 6 OVERHEAD, INDIRECT OR ADMINISTRATIVE FEES Unless otherwise expressly stated in this Agreement, there will be no overhead, indirect or administrative fees assessed for this Agreement by either PARTY. 7 RECORDS 7.1 The PARTIES shall each maintain books, records, documents and other evidence relating to this Agreement that sufficiently and properly reflect all direct and indirect costs expended by either PARTY in the performance of this Agreement. These records shall be subject to inspection, review or audit by personnel of both PARTIES, other personnel duly authorized by either PARTY, the Office of State Auditor, and federal o�cials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six (6) years after termination of this Agreement. Records involving matters in litigation related to this Agreement shall be kept for either one (1) year following the termination of litigation, including all appeals, or six (6) years from the date of expiration or termination of this Agreement, whichever is later. 7.2 Records and other documents, in any medium, furnished by one PARTY to this Agreement to the other PARTY, will remain the property of the furnishing PARTY, unless otherwise agreed. Each PARTY will utilize reasonable security procedures and protections to assure that records and documents provided by the other PARTY are not erroneously disclosed to third PARTIES. 7.3 Notwithstanding the foregoing, the PARTIES acknowledge that any documents and records that are prepared or created pursuant to this Agreement may be determined to be public records under the Washington Public Records Act, Chapter 42.56 RCW, and as such may be subject to public disclosure. Each PARTY recognizes that certain documents and records may contain proprietary information exempt from disclosure under Public Records Act, may constitute trade secrets as defined in RCW 19.108.010(4) and may include confidential information which is otherwise subject to protection from misappropriation or disclosure. Should any documents or records that are prepared or created pursuant to this Agreement become the subject of a request for public disclosure, the following procedures shall apply: 7.3.1 The PARTY who received the disclosure request (Recipient) shall immediately notify the other PARTY (Owner) of such request and the date by which it anticipates producing the requested records. 7.3.2 The Owner must then assert in writing to the Recipient any claim that such records contain proprietary or confidential information that it believes is exempt from disclosure under the Public Records Act or is subject to protection pursuant to Chapter 19.108 RCW or other State of Washington law so that Recipient may consider such assertion in responding to the requestor. Page 4 of 10 WSDOT Contract K275 City of Federal Way Contract 7.3.3 If the Owner fails to make such assertion within eight (8) days after the date the Recipient notifies the Owner of its intended response, the Recipient shall have the right to make such disclosure. 7.3.4 If the Owner makes a timely assertion that the requested records contain proprietary or confidential information or trade secrets, the Recipient will allow the Owner an additional ten (10) days for the Owner to seek judicial protection of the records pursuant to RCW 42.56.540. Such an action shall be at the Owner's expense. Should the Recipient elect to participate in any such action its own attorney's fees will be the Recipient's expense. If the Owner does not seek judicial protection of the records within ten (10) days after notifying the Recipient of its belief that the records contain proprietary or confidential information or trade secrets, then Lessee shall release the records to the requestor. 7.3.5 If prior to judicial consideration of a challenge by a requester, the Recipient in its sole discretion believes the Owner does not have a valid claim, it shall so notify the Owner no less than five (5) days prior to the date the Recipient intends to make the disclosure to allow the Owner to take such action as it deems appropriate prior to disclosure. The Recipient will not make such a disclosure while an action to enjoin disclosure is pending under RCW 42.56.540. 7.3.6 If the Recipient denies a request for public records solely for reasons other than the Owner's assertion of proprietary or confidential information contained in records, the Owner has no responsibility for payment of any attorneys' fees or fines that may be imposed on the Recipient, nor for payment of RecipienYs attorneys' fees. 7.3.7 In the event either PARTY believes that any documents or records subject to transmittal to or review by the other PARTY under the terms of this Agreement contain proprietary, trade secret or other materials that are exempt or protected from disclosure pursuant to applicable Laws, the owner of the document shall identify and clearly mark such information prior to such transmittal or review. The provisions of this Section 6.3 shall apply even though a PARTY may fail to identify and clearly mark such information prior to transmittal or review. 7.4 The provisions in this Section shall survive the expiration or termination of this Agreement. 8 TERMINATION 8.1 Termination for Convenience Either PARTY may terminate this Agreement upon ninety (90) calendar days' prior written notification to the other PARTY. If this Agreement is so terminated, the PARTIES shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Page 5 of 10 WSDOT Contract K275 City of Federal Way Contract 8.2 Termination for Default In the event a PARTY does not timely and properly fulfill the performance of the terms and conditions of this Agreement, the other PARTY may issue a written notice to the defaulting PARTY to cure the default within fifteen (15) calendar days of said notice. In the event the default is not cured within that 15-day period, or such longer period, as may be reasonably determined by the non-defaulting PARTY, if the defaulting PARTY is diligently working to cure the default, this Agreement shall terminate without further action of either party. 9 CONTRACT MANAGEMENT 9.1 Contact Information. All contact information for the management of this agreement shall be identified in Exhibit A. Exhibit A may be updated by either PARTY for their agency only and shall be submitted in writing or electronic mail to the other PARTY by the Contract Administrators. Any update to Exhibit A shall state the effective date of said update. 9.2 Contract Managers The Contract Managers for both WSDOT and City identified in Exhibit A shall be the primary contact for ALL communications and billings for the performance of this Agreement. The Contract Managers shall be responsible for the daily performance and technical oversight of this Agreement on behalf of WSDOT and CITY. 9.3 Project Managers 9.3.1 The WSDOT Project Manager identified in Exhibit A shall be lead for WSDOT on all technical and troubleshooting issues regarding the performance of this Agreement. The WSDOT Project Manager shall be responsible for facilitating with the WSDOT Project Manager any interagency technical communications and/or coordination necessary regarding the business associated with this Agreement. 9.3.2 The CITY Project Manager identified in Exhibit A shall be lead for the CITY on all technical and troubleshooting issues regarding the performance of this Agreement. The CITY Project Manager shall be responsible for facilitating with the WSDOT Project Manager any interagency technical communications and/or coordination necessary regarding the business associated with this Agreement. 10 DISPUTES 10.1 The Project Managers shall work cooperatively to resolve problems or issues arising under this Agreement in a timely manner. 10.2 In the event the Project Managers are unable to resolve a dispute, the following individuals are designated to serve as the representatives of each PARTY (Designated Representatives) and shall confer to resolve disputes that arise under this Agreement as requested by either PARTY. The Designated Representative for WSDOT is Grant Rodeheaver, Director of the Page 6 of 10 WSDOT Contract K275 City of Federal Way Contract Office of Information Technology. Designated Representative for the CITY is Brenda Cooper, Chief Information Officer. The Designated Representatives shall use their best efforts and exercise good faith to resolve such disputes. 10.3 In the event the Designated Representatives are unable to resolve the dispute, the Assistant Secretary of Administrative Operations for WSDOT, or his/her designee, and the City Attorney for the CITY or her/his designee shall confer and exercise good faith to resolve the dispute. 10.4 In the event the Assistant Secretary of Administrative Operations for WSDOT and the City Attorney for the CITY are unable to resolve the dispute, the PARTIES may, if mutually agreed in writing, submit the matter to non-binding mediation. The PARTIES shall then seek to mutually agree upon the mediation process, who shall serve as the mediator, and the timeframe the PARTIES are willing to discuss the disputed issue(s). 10.5 Each PARTY shall bring to the mediation session, unless excused from doing so by the mediator, a representative from its side with full settlement authority. In addition, each PARTY shall bring counsel and such other persons as needed to contribute to a resolution of the dispute. The mediation process is to be considered settlement negotiations for the purpose of all state and federal rules protecting disclosures made during such conference from later discovery or use in evidence; Provided, that any settlement executed by the PARTIES shall not be considered confidential and may be disclosed. Each PARTY shall pay its own costs for mediation and share equally in the cost of the mediator. The venue for the mediation shall be in Olympia, Washington, unless the PARTIES mutually agree in writing to a different location. 10.6 If the PARTIES cannot mutually agree as to the appropriateness of inediation, the mediation process, who shall serve as mediator, or the mediation is not successful, then either PARTY may institute a legal action in the County of Thurston, State of Washington, unless other venue is mutually agreed to in writing. The PARTIES agree that they shall have no right to seek relief in a court of law until and unless each of the above procedural steps has been exhausted. 10.7 Continuity of Service. 10.7.1 WSDOT and the CITY agree that, the existence of a dispute notwithstanding, they will continue without delay to carry out all their respective responsibilities under this Agreement that are not affected by the dispute. 10.7.2 If the subject of the dispute is the amount due and payable by from one PARTY to the other, the PARTY providing the services shall continue providing services pending resolution of the dispute. 11 GOVERNANCE 11.1 This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. Page 7 of 10 WSDOT Contract K275 City of Federal Way Contract 11.2 In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Statement of work; and c. Any other provisions of the Agreement, including materials incorporated by reference. 12 ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either PARTY in whole or in part, without the express prior written consent of the other PARTY, which consent shall not be unreasonably withheld or delayed. Provided that nothing herein precludes WSDOT from contracting out the Fiber Cable installation and maintenance work to third PARTIES. 13 WAIVER A failure by either PARTY to exercise its rights under this Agreement shall not preclude that PARTY from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the PARTY and attached to the original Agreement. A failure by either PARTY to exercise its rights under this Agreement shall not preclude that PARTY from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the PARTY and attached to the original Agreement. 14 SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. 15 INDEPENDENT CAPACITY The employees or agents of each PARTY who are engaged in the performance of this Agreement shall continue to be employees or agents of that PARTY and shall not be considered for any purpose to be employees or agents of the other PARTY. 16 AMENDMENTS This Agreement may be amended by mutual written agreement of the PARTIES. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the PARTIES as set forth in Exhibit A. Page 8 of 10 WSDOT Contract K275 City of Federal Way Contract 17 EXHIBITS 17.1 Exhibit List a. Exhibit A: Contacts b. Exhibit B: Plans 17.2 All exhibits, attachments, and documents referenced in this contract are hereby incorporated into this Agreement. 18 AGREEMENT EXECUTION The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. THE REMAINDEI� O� T�iIS PAGE iN7ENTiONALLY LEFT BLANK Page 9 of 10 WSDOT Contract K275 City of Federal Way Contract 19 ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the PARTIES. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the PARTIES hereto. IN WITNESS WHEREOF, the PARTIES have executed this Agreement. CITY OF FEDERAL WAY � Brian � on City Manager/Police Chief STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION ��� M �� - � ����� ��� Bill Ford, Assistant Secretary Administrative Operations �v 3� v�J Date APPROVED AS TO FORM: �:/�,.�� Date �- � � _9�i �_ ���.�2� � � °oF�/ City Attorney, Patricia A. Richardon Page 10 of 10 WSDO��Contract K275 City of Federal Way Contract eo �h�CE1d'�':?� �K Assist^i�t Se�;r;.i1 ��rti ;'^ji'th+ :*fil �:>r. 4�U�' �. �LS �} �. ,�� 7.� ,.% ' w' ;!• � • �.� � �. , . . � . . . . .1 �� . . ' � ..4 � R�C�IVED NOU 0 � 2010 �4QMIN SVCS CONTRACTS EXHIBIT A Interagency Agreement Contact Information WSDOT Contract Number: K425 City of Kirkland Contract Number: Effective Date: October 1, 2010 Washinqton State Deqartment of Transportation Only the Contract Signature Authority 1 and 2 identified below are authorized to bind WSUU l. Contract Signature Authority 1: Grant Rodeheaver, Director (under $100,000 and single year) Office of Information Technology P.O. Box 47430 Tumwater, WA 98504-7430 (360)705-7601 rodeheg(a�wsdot.wa.qov Contract Signature Authority 2: (over Bill Ford, Assistant Secretary $100,000 or multi-year) Administrative Operations P.O. Box 47400 Olympia, WA 98504-7400 (360)705-7501 fordb(a�wsdot.wa.qov Contract Manager: Morgan Balogh, Manager NWR Traffic Operations 15700 Dayton Avenue North Seattle, WA 98133-5910 (206) 440-4485 baloqhm(c�wsdot.wa.qov Project Manager: Michael Forbis NWR Traffic Operations 15700 Dayton Avenue North Seattle, WA 98133-5910 (206) 440-4463 forbism(c�wsdot.wa.qov Contract Administrator: Jaylene Barry, C.P.M., CPPB Administrative Services Contracts Office P.O. Box 47408 Olympia, WA 98504-7408 (360) 705-7547 barryla(a�wsdot.wa.qov K275 Page 1 of 3 Exhibit A Invoicing Office of Information Technology Attn: Invoice Processing Business Unit 7345 Linderson Way S.W. P.O. Box 47430 Tumwater, WA 98504-7430 (360) 705-7716 WSDOTOITVendorPavments�cUwsdot.wa.qov The preferred method of submittal shall be electronic to the email address above. K275 Page 2 of 3 Exhibit A Citv of Federal Wav Contract Signature Authority 1: Brian Wilson, City Manager and Police Chief 33325 8 Avenue South P.O. Box 9718 Federal Way, WA 98063 Contract Manager: Rick Perez, P.E. City Traffic Engineer 33325 8`" Avenue South P.O. Box 9718 Federal Way, WA 98063 (253) 835-2240 (253) 835-2709 FAX rick. erez cit offederalwa .com Contract Administrator: Rick Perez, P.E. City Traffic Engineer 33325 8� Avenue South P.O. Box 9718 Federal Way, WA 98063 (253) 835-2240 (253) 835-2709 FAX rick. perez(a�cityoffederalwav.com K275 Page 3 of 3 Exhibit A �xl�r bif P> CONSTRUCTION NOTES SYMBOLS O ORN OF�S 320 ST & AV S.� EXISTING FlBER IN� NCTION I BOX. � SW EXIST. PROP. DESCRIP110N (ABBR� O PUSH NEW 3 INCH CONDUIT UNDER ROADWAY. UPGRADE JUNCTION BOX FROM TYPE II TO TYPE VII. PULL NEW 24CT FlBER. � 0 m m 0 v (�pE �II O3 PULL NEW 24CT FlBER hIROUGH EXI571NG CONDUIT RUN AND EXISTING JUNCTION BOX. � m av+u cad7fta.tErt O TRENCH NEW 2 INCH CONDUIT INTO EXISTING EXISTING TYPE II JUNC110N BOX FOR FUlURE FlBER INSTALLAnON TO S 320 ST k 11 PL S TRAFFlC SIGNAL CONTROLLER CABINET. Q vnrse No� O TERMINATE NEW 24CT FlBER IN CONTROL.LFR CABINET DEDICATED TO FlBER ON NOR71-IEAST CORNER OF SR 99 (PACIFlC HIGHWAY SOUTH) k S 320 ST. OX car+smucnar� No� O UPGRADE JUNC710N BOX FROM TYPE I TO TYPE Vll. PULL NEW 24CT FlBER. PER CABLE MANUFAC7URER a SPEGFlCA710N RECOAAMENDAl10NS, COIL SPARE FlBER. PUSH NEW 3 INCH CONDUIT UNDER ROADWAY. PULL NEW 24CT FlBER THROUGH NEW AND EXISTNG O CONDUIT RUN AND EXISTING JUNC710N BOX. PER CABLE MANUFACTURER SPECIFlCATION 1 BOX FlBERRNS ALLAnON O 320 & G E N E R A L N 0 TE S CONTROLLER CABINET. 1. ALL WORK SHALL BE DONE IN ACCORDANCE Wlh1 hiESE PLANS, CITY OF FEDERAL WAY STANDARDS, THE SPECIAL PR0�ISIONS AND WSDOT STANDARD PLANS IN ORDER OF PREFERENCE AS STATED IN SP1-04.2. 2. THE LOCA710N5 OF FEATURES SHOWN ARE APPROXIMATE ANO SHALL BE VERIFlED IN THE FlELD BY 1}1E CONTRACTOR AS NECESSARY. FlELD ADJUSTMENIS MAY BE NECESSARY TO FlT ACTUAL CONDIiIONS. FlNAL LOCA710NS SHALL BE FlELD VERIFlED BY ENGINEER PRIOR TO INSTALLA710N. 3. INLET PROTECTION AND SIIT FQJCE SHALL BE PROVIDED AS NEEDED OR DIRECTED BY T1iE ENqNEER PER STANDARD PLANS. 3. SEE DRAWING IC3 FOR 7RENCHING DETAILS. 4. OPEN CUT OF PAVEMENT FOR CONDUIT ACROSS PUBLJC ROADWAYS SHALL NOT BE ALLOWED. ALL CONDUIT UNDER ROADWAYS AND/OR DRIVEWAYS SHALL BE SCH 80 PVC. SEE SPECIAL PROVISIONS. 5. ALL NEW CONDUIT EXCEPT CONDUIT CONNECTION TO EXISTING JUNC110N BOX SHALL BE LOCATED BEHIND THE BACK OF SIDEWALK UNLESS APPROVED BY THE ENqNEER. 6. ALL FlBER SHALL BE SINCLE MODE CABLE. ALL ASPEC7S OF FlBER INSTALLA110N SHALL FOLLOW ALL SPECIFlCAl10NS RECOMMENDED BY THE CABIE MANUFAC7URER. NEW FlBER PROVIDED SHALL BE A SIGNLE RUN AND NO SPUCES SHALL BE PERMITTED. UPGRADE JUNCTION BOXES AS IDENnFIED OR AS NECCESSARY. 7. iHE EXISIING TOPOGRAPHIC AND PHYSICAL FEAlURES SHOWN ON iHESE PLANS ARE BASED ON A COMBINA710N OF: -GIS DRAVANGS FROM iHE CITY OF FEDERAL WAY -FIELD RECONNAISSANCE BY THE CITY OF FEDERAL WAY TNIS WAS n-IE INFORMAiION AVAILABLE AT hiE T1ME OF PLAN PREPARAnON. ACTUAL CONDInONS MAY BE DIFFERENT. THE CON7RACTOR MAY ENCOUNTER VARIATIONS WHICH WILL NOT BE BA515 FOR A CLAIM OF EXTRA COMPENSATION. hiE LOCATIONS OF EXISTING UNDERGROUND UPLJIIES ARE SHOWN IN AN APPROXIMAIE WAY ONLY AND HAVE NOT BEEN INDEPENDENTLY VERIFlED 8Y THE ONMER. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCA710N OF ALL EXISTING U71L111E5 BEFORE COMMENCING WORK AND AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT BE OCASIONED BV THE CONTRACTOR'S FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AN� ALL UNDER ,ROUND UTIUTIES. S7A710N OFFSET 2 EX. EX. 2 EX. EX. 3 EX. EX. 3 EX. EX. 3 EX. EX. 6 EX. EX. 3 EX. EX. 6 EX. EX. 2 EX. EX. 7 EX. EX. 4 EX. EX. 3 EX. EX. 3 EX. EX. TYPE EX. EX. EX. EX. EX. EX. EX. EX. EX. EX. EX. EX. EX. JUNCTION BOX SCHEDUL� SHEE7 COMMENTS �. IC1 SOUTHWEST CORNER OF S 320 S7 & 8 AV S: UPGRAOE TO TYPE V11 3 IC1 SOUTHEAST CORNER OF S 320 S7 & 8 AV S: UPGRADE 70 TYPE VII 3 IC1 PULL NEW 24CT FlBER ONLY 3 ICi PULL NEW 24 CT FlBER ONLY 3 IC2 PULL NEW 24CT FlBER ONLY 3 IC2 UPGRADE 70 TYPE NI. PULL NEW FlBER. 3 IC2 PULL NEW 24CT FIBER ONLY IC2 UPGRADE 70 TYPE Vll. PULL NEW FlBER. IC2 SOUTHWES7 CORNER OF S 320 ST dc 11 PL S: UPGRADE 70 TYPE �ll IC2 T�E VII ON SOU7HEAST CORNER OF S 320 S7 Qc 11 Pl 5. TRENCH NEW 2'CONDUIT. �� TYPE II ON SOUTHEAST CORNER OF S 320 5T & 11 PL S. TRENCH NEW 2"CONDUIT. IC2 PULL NEW 24C7 FIBER ONLY IC3 PULL NEW 24CT FlBER ONLY WIRE SCHEDULE STATION OFFSET EX. EX. EX. EX. EX. EX. EX. EX. EX. EX. EX. EX. TYPE EX. EX. EX. EX. EX. EX. SHEE7 COMMENTS IC3 PULL NEW 24CT FlBER ONLY IC3 PULL NEW 24C7 FlBER ONLY IC3 PULL NEW 24CT FlBER ONLY IC3 F40: PULL NEW 24C7 FlBER ONLY IC3 F39: PULL NEW 24C7 FlBER ONLY ICJ F38: PULL NEW 24CT FlBER ONLY SCALE 20 10 0 20 40 CONDUIT NEW WiRE EXISTING W1RE � CONDUI7 FlBER COPPER FlBER FlBER FlBER SIGNAL STREET LIGHT NOTES RUN SIZE 24CT IC COMCAST 6CT 24C7 CABLE CABLE 1 EX. 2' X X X EX. 24CT FlBER COILED IN EX. JUNCTION BOX. MAIN7AIN EX. CABLES. 2 EJC. 2" 1 X X X PUII EX. & NEW 24CT FlBER & TERMINATE IN SIGNAL CONTROLLER CABINET ON SOUiHWEST CORNER OF S 320 ST & 8 AV S. MAINTAIN EX. CABLES. 3 3' 1 PUSH NEW 3' CONDUIT UNDER ROADWAY. UPGRADE JUNCTION BOX(ES) PER PLAN. PULL NEW 24CT FlBER. 4 EX. 2" 1 X X PULL NEW 24CT FlBER. MAINTAIN EX. CABLES. 5 EX. 2" 1 X PULL NEW 24C7 FlBER. MAIN7AIN EX. CABLES. 6 2" FUT TRENCH NEW CONDUI7 FOR FUTURE USE BY OTHERS. 7 EX. 2' X X X X 8 EX. 4" 1 X PULL NEW 24CT FlBER AND TERMINATE IN SIGNAL CONTROLLER CABINET ON NORTHEAST CORNER OF SR 99 Qc 5 320 57. MAINTAIN EX. CABLES. 9 EX. 2' X X X 10 EX. 1� 1 X X PULL NEW 24C7 FlBER AND iERMINATE IN SIGNAL CONiROLLER CABIN ON NORTHEAST CORNER OF SR 99 & 5 320 ST. MAIN7AW EX. CABLES. 11 EX. 2' 1 X X PULL NEW 24CT FlBER AND TERMINAiE IN SIGNAL CONTROLLER CABINFT ON NORTHEAS7 CORNER O F SR 99 & S 320 ST. MA�N7AIN EX. CABLES. � . F`,'` � � `D'��t+ i : p ., .� � ,� � � � �, ,, . � �'' °"""'�� , � ?: y � � � x ' �+r� ,. . . . , . Y � y ,' .IY.h- �.3� � �' s.� r. .. ��. ,, � , . _ .�- � a M,� .a . �,.�. , .. a - � ,�� � � c� � . . . .. �,� ` " D , ,... , ; t. y� � N , `� �� N `32_0 ST _ ���.w � � � � �� p .. �, � � � � �„�� � ��° 1 � �� � � . ... �, . ;� ; . 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