LUTC PKT 11-30-2003November 17, 2003
5:30 pm
City of Federal Way
City Council
Land Use/Transportation Committee
City Hall
Council Chambers
IVlEETING AGENDA
2.
3.
4.
CALL TO ORDER
Approval of Minutes of the November 3, 2003, meeting
PUBLIC COMMENT (3 minutes)
BUSINESS ITEMS
2004 Right of Way Landscaping Maintenance
Contract - Authorization to Bid
14th Avenue South/South 312th Street Traffic
Signal Project 100% Design Approval and
Authorization To Bid
Action Salloum/lO min
Action Miller/lO min
FUTURE MEETINGS/AGENDA ITEMS
ADJOURN
Committee Members
Eric Fa/son, Chair
Dean McCo/gan
M/chad Park
City Staff
Kathy McClung, D/rector, Community Development Services
Sandy L y/e, Administrative Assistant
253.661.4116
November 3, 2003
5:30 p.m.
City of Federal Way
City Council
Land Use/Transportation Committee
City Hall
Council Chambers
MEETING MINUTES
In attendance: Committee members Eric Faison, Chair, and Deputy Mayor Dean McColgan and Councilmember
Michael Park; Council Member Linda Kochmar; City Manager David Mosely; Director of Community Development
Services Kathy McClung; Director of Public Works Caw Roe; Management Services Director Iwen Wang; Deputy
Public Works Director Ken Miller; Surface Water Manager Paul Bucich; Attorney Karen Kirkpatrick; Administrative
Assistant Sandy Lyle.
1. CALL TO ORDER
Chair Faison called the meeting to order at 5:28 pm.
2. APPROVAL OF MEETING MINUTES
The minutes of the September 29 and October 20 meetings were approved as presented.
3. PUBLIC COMMENT
There was no public comment on any item not included in the agenda.
4. BUSINESS ITEMS
A. Resolution Approving/Confirming the Assessment Roll for Steel lake Management District #1 - The
ordinance creating Lake Management District Number One for Steel Lake was approved by the City Council on October
21,2003. A public hearing on the assessment roll for the district has also been scheduled at the November 18, 2003,
City Council meeting. The assessment roll is the amount each property owner will pay per year in fees for aquatic plant
management. The Committee recommended approval to .the City Council of the resolution approving and confirming
the special assessment roll for the Lake Management District Number One for Steel Lake.
B. North Lake Annexation - Charles Gibson, of the North Lake Neighborhood Association, brought four other
members of the association and a petition signed by 205 of the North Lake residents supporting the annexation of the
North Lake area by the City of Federal Way. The Committee discussed projected revenues, needed capital
improvements, costs of including the area in the annual Asphalt Overlay Program, parks and other improvements,
noting that the newly annexed properties might be eligible for some grant funding. The Committee recommended
placement of the North Lake Community annexation on the November 18, 2003, agenda and directed staff to prepare a
resolution initiating the North Lake annexation by Election Method after adoption of the PAA Study.
5. FUTURE MEETINGS
The next scheduled meeting will be November 17, 2003.
6. ADJOURN
The meeting adjourned at 6:10 p.m.
K:\LUTC Agendas and Summaries 2003\November 3. 2003, LUTC Minutes.doc
CITY OF
Federal Way
DATE:
TO:
FROM:
VIA:
SUBJECT:
November 17, 2003
Eric Faison, Chair [~
Land Use and Transportation Committee I \
Marwan Salloum, P.E., Street Systems Manage 'r~
David H. N~~anager
2004 Landscape Mainteflance Contract- Authorization to Bid
BACKGROUND
The City of Federal Way contracts for arterial street landscaping maintenance services. The City has not solicited
bids since 2000. Meanwhile, the City has completed its Pacific Highway South Phase I and South 324th Street
Projects. As both of these projects must be added to the landscape maintenance contract, staff recommends
advertising this project for bid,
AVAILABLE FUNDING
The approved budget for the 2004 Right-of-Way Landscape Maintenance contract is $160,000.00.
RECOMMENDATION
Motion for the Land Use and Transportation Committee to place authorization for staff to seek bids for the 2004
Right-of-Way Landscape Maintenance Contract on the December 2, 2003 Council Consent Agenda.
cc: Day File
k:\lutcX2003\l 117 2004 landscape maintenance contract auth to bid 2004.doc
CITY OF ~lill~~
Federal Way
DATE:
TO:
FROM:
VIA:
SUBJECT:
November 17, 2003
Eric Faison, Chair
Land Use/Transportation Committee
Ken Miller, Deputy Public Works Director ~_.__~/ x
Raid Tirhi, Senior Traffic Engineer
David H. M~anager
14tn Avenue S and S 312tt' Street Traffic Signal Project
100 % Design Approval and Authorization to Bid
BACKGROUND
The City of Federal Way received complaints about traffic operations of the pedestrian Signal at the
14th Avenue S and S 312th Street intersection. The City completed a signal warrant analysis and
concluded that the subject intersection meets warrants for a complete traffic signal. There have been
approximately 10 collisions per year at this intersection.
Fourteenth (14th) Avenue South is offset with the most westerly private QFC driveway on
to actuate the signal. This new signal will be interconnected and coordinated with SR-99 and with
8th Avenue S / S 312th Street traffic signals. Work Will also include improvements to street lighting,
striping revisions and upgrading curb ramps to'current standards.
PROJECT ESTIMATED EXPENDITURES:
Item
Design
King County Signal Review
Construction Estimate
10% Construction Contingency
SUB-TOTAL
Printing Plans and Specifications
Advertising
Cost Estimate
$30,920.77
$2,OOO.OO
$136,253.50
$13,625.00
$182799.27
$800.00
$1,200.00
TOTAL
Land Use/Transportation Comrmttee - March 17, 2003
14th Avenue S and S 312th Street Traffic Signal Project
100% Design Approval and Authorization to Bid
Page 2
AVAILABLE FUNDING:
CIP Funds
TOTAL AVAILABLE BUDGET
$164,813.00
$164,.813.00
PROJECT BUDGET SHORTFALL
$19,.986.27
The estimated cost for the 14th Avenue S and S 312th Street Project results in a $19,986.27 budget
shortfall. However, on the previous signal project, bids were substantially below the engineers
estimate. The bidding climate is very favorable currently and we are anticipating receiving a low
bid. The bids received will be brought back to the LUTC Committee and Council for approval. If
there is a budget shortfall, Public Works staff would recommend that Council authorize the transfer
of the shortfall amount from the unappropriated Streets Capital fund.
RECOMMENDATION
Staff recommends placing the following items on the December 2, 2003 Council Consent Agenda:
1. Approve the 100% design plans for the 14th Avenue S and S 312th Street Traffic Signal
Project.
2. Authorize staffto bid the project and return to the City Council for authority to award the
project to the lowest responsive, responsible bidder.
APPROVAL'OF COMMITTEE REPORT:
? ~ "?.~: ::.::.. .. ~
:Eric Faison,' Chair '.... "':'i.: "':~':;.:~pean..:McColgan, Member
Michael Park,' Member
rlVl:rt:su
cc: Project File - 14th Avenue S and S 312th Street Traffic Signal and Interconnect Project
Day File
K:\LUTCL2003\I 117 LUTC 14s312 Signal.doc