LUTC PKT 05-19-2003 ·" . . ....".: '. :" '.. :...". .... ' 'i':".. · ' :i' . .City CounCil :.': '~ .' ...,' "i · · · .~. :. :'. '... '...,': ":..',:.i... "' ':"."".i;:::;,:i'.'....." ,
· .". ..... ......'....". ,' ... '..'. '..'.: Land..'Use/Transportation, committee ..: ".: .. i: ...... :....: '::~. ?.. ~.; ~ :.!?~..:. ~ .: .,.' ,.. ;~...~ '. '..i,. i~: .:.: :/;i.::~?.. >
May 19,"2003 '"' ..'" ..'.'..' "' .;' .' :'/'.:. '.... .... ''".'" :!'''. ' .~... '" . '.; i'i:..'.'..'.:. '..'. :"' :' .'.". i'. '.".citY.'Uail':i_ _..'i'.":.':i'."" :...;:
5:30r~n ...... . ':. ':"... ". .... . : ..'.'?."..':. ' : ' : "... ' "'Council.'ChamberS"-""
MEETTNG AGENDA
2.
3.
4.
CALL TO ORDER
Approval of Minutes of the May 5, 2003, meeting
PUBUC COMMENT (3 minutes)
BUSINESS ~TEMS
A. Pacific Highway South HOV Lanes Phase II Bid Award
Action Salloum/lO min
5. ADJOURN
Committee Members
Eric Fa/son, Cha/r
Dean filcColgan
Michael Park
K:\LUTC Agendas and surrananes 2003\May 19, 2003, LUTC Agendadoc
Cib/ Staff
Kathy McClung, D/rector, Commun/ty Deve/opment Serv/ces
Sandy L yle, Adm/nistrative Assistant
253.661.4116
May 5, 2003
5:30 p.m.
City of Federal Way
City Council
Land Use/Transportation Committee
MEETING MINUTES
In attendance: Committee members Eric Faison, Chair, and Councilmember Mike Park; Council Member Linda Kochmar; City
Manager David Mosely; Director of Community Development Services Kathy McClung; Public Works Director Cary Roe; Deputy
City Attorney Karen Kirkpatdck; Deputy Director of Community Development Services Greg Fewins; Deputy Public Works
Director Ken Miller; Street Systems Manager Marwan Salloum; Development Services Manager Jim Femling; Traffic Engineer
Rick Perez; Surface Water Manager Paul Bucich; Associate Planner Deb Barker; Engineering Plans Reviewer Ann Dower;
Administrative Assistant Sandy Lyle. Deputy Mayor Dean McColgan was excused.
1. CALL TO ORDER
Chair Faison called the meeting to order at 5:30 pm.
2. APPROVAL OF MINUTES
The summary of the Apdl 21,2003, meeting was approved as presented.
3. PUBLIC COMMENT
There was no public comment on any items not included in the agenda.
4. BUSINESS ITEMS
A. Belle Meadow Final Plat - The Committee approved recommending to the City Council that the Belle
Meadow Final Plat, formerly known as Danville Station Division I, be approved. The Council will review the
proJ~osal at its May 20, 2003, meeting. Belle Meadow is a third'y-seven lot subdivision on 9.8 acres located east of
21s Avenue SW at the intersection of SW 345th Place and 18th Avenue SW. All conditions listed in Federal Way
Resolution #00-325 and the conditions listed in the September 12, 2000, Recommendation of the City of Federal
Way Hearing Examiner, have been satisfied, and/or satisfaction of the conditions have been sufficiently guaranteed
by the applicant as allowed by Federal Way City Code Section 20-135.
B. South 288th Street at SR99 Signal/Intersection Improvements Bid Award - Five bids were received on
April 23, 2003, for the South 288th Street at SR 99 Signal and Intersection Improvements Project.. Reference
checks on the Frank Coluccio Construction Company by both CH2M Hill, Inc., and City staff indicate that the
contractor has performed similar work. The lowest responsive, responsible bidder is Frank Coluccio Construction
Company in the amount of $1,602,840.66. The available budget of $2,885,357 adequately covers the 10%
construction contingency, construction management, planning and design, right-of-way acquisition and utility
undergrounding with a remaining project balance of $176,617. The Committee voted to recommend the City
Council approve this project at it_~May 20, 2003, meeting.
c.--,,,,.~-,,,~,,,,~- -y ,-.,~,,,,,~,°8nthn~Ave~n~u~"S~Wca;t'n'd~D~'a'"s~h~P...o..l,n_t_.R..o_.a.d_T_r~a_?~c__S_i_gn_,al,~F_in, a~ .... Acceptance and Retainage Release- At it's
May 20, I w,~ [uwuw accupta,c~ u,u~uo Avenue SW and Dash Point Road Signal
project. If the $507,797.52 project is accepted as complete, Council will authorize release of retainage to the
PoteIco Company, Inc., in the amount of $50,778. The project was completed in excess of $43,000 under budget.
The Committee voted to recommend approval to the City Council.
D. 8th Avenue South and South 312th Street Traffic Signal Bid Award - The lowest responsive,
responsible bidder for the 8th Avenue South and South 312th Street Traffic Signal and Intersection Improvement
project was M. T. Electric with a total bid of $231,445. The bid was $100,493 less than the engineer's estimate.
The City has successfully worked with M. T. Electric in the past and the company has proved able to execute the
requirements of this contract to the City's satisfaction. The committee voted to recommend the City Council
authorize the City Manager to execute a contract with M. T. Electric in the amount of $231,445 with a 10% contract
contingency of $23,144.50 at the next City Council meeting on May 20, 2003.
K:\LUTC Agendas and Summaries 2003\May 5, 2003, LUTC Minutes.doc
E. Authorization to Award to Lowest Responsive Bidder/Replacement Backhoe for Public Works -
The Committee recommended to the City Council at their May 20, 2003, meeting that they approve the purchase of
a new front-end loader/backhoe at a cost of $55,488 including tax from Pape' Machinery. Pape' was the lowest of
six bidders. Requested options bring the cost to $75,451.72. A 60-month extended warranty adds an additional
cost of $3,644.80 and brings the total to $79,096.52. Total budget for the replacement backhoe is $80,000.
F. Vactor Service Contract/Authorization to Award Bid - Everson's EconoVac was the lowest responsive,
responsible bidder in the amount of $268,341 for vactor services for surface water infrastructure maintenance. The
contract will be written for 18 months in exchan, ge for cost control through 2004. Disposal has become prohibitively
expensive and a new disposal vendor, TPS in Tacoma, will be used as an alternative disposal site. The Committee
voted approval of a contract with Everson's EconoVac with a do-pass recommendation to the City Council at its
May 20, 2003, meeting.
G. I-5/South 272"d Street Interchange Design Charrette - The I-5 Interchange at South 272nd Street has
been under consideration for improvements since Sound Transit proposed to construct Direct Access HOV ramps
at this location. The City's interest in this project is to insure adequate capacity for the northern section of Federal
Way as it develops in the future. A core team representing WSDOT, Sound Transit, King County Metro, King
County Roads, Kent and Federal Way met for a week of talks to identify project issues and needs, brainstorm
conceptual solutions and evaluate concepts. The results of the design charette included two alternatives that do
not address all outstanding concerns. Failure to continue to develop this project could imperil its potential to be
funded by various state sources. WSDOT suggested additional work be performed to further develop the project,
investigate potential environmental issues, develop better cost estimates, and build support for the project. The
committee voted to recommend to the City council that an additional amount up to $10,000 from the Public Works
budget be approved for City staff to continue to participate in the development of the I-5/South 272nd Street
interchange project concept development. Extension of the design charette proposal will be considered at the
Council's next meeting on May 20, 2003.
FUTURE MEETINGS
The next scheduled meeting will be May 19, 2003.
ADJOURN
The meeting adjourned at 6:35 p.m.
K:~LUTC Agendas and Summarks 2003~v[ay 5, 2003, LUTC Minutes.doc
CITY OF
Federal Way
DATE: May 19, 2003
TO:
FROM:
VIA:
Eric Faison, Chair
Land Use / Transportation Committee
Marwan Salloum, Street Systems~M(~(anagc~--
David H. Moseley, City Manage~
SUBJECT:
Pacific Highway South HOV Lanes Phase II (South 324th to 340th Street) Improvement
Project - Bid Award
BACKGROUND
Five (5) bids were received and opened on May 6, 2003 at 10:10 am. for the Pacific Highway South HOV Lanes Phase
II (South 324'h to 340th Street) Improvement Project See attached Bid Tabulation Sunm~ary. The lowest responsive,
responsible bidder is DPK, Inc. with a total bid of $7,403,321.25. The low bid received was $818,529 (11%) below the
engineer estimate.
Reference checks on DPK, Inc. by both CH2M Hill. Inc. and City staff indicates that the contractor has performed
similar work. As a result, City staff believes DPK, lnc can successfully complete this project to the City's satisfaction.
Therefore the lowest responsive, responsible bidder is DP K, lnc m the amount of $7,403,321.25.
PROJECT COST ESTIMATES
Construction Low Bid
10% Construction Contingency
Construction Management
Design
Underground Conversion (PSE)
Right of Way Acquisition
Total Project Cost
AVA1LABLEFUNDING
$7,403,321.25
740332.00
800.000.00
$1,169.350.00
500.O0O.OO
3,600,000.00
$14,213.003.25
(1)
Grant funding $12,3 X 8.524
Mitigation Fund
Lakehaven Utility District
Budgeted City Matctung Fund
Transfer in Street CIP Fund
Interest Earning
Total Available Budget
Project Balance
(1) This is an estimated cost for ROW acquisition because seven
(AIP $2,547,033, TPP $1,725,000, STP
$4,007,503, CMAQ $2,850,000 and, WSDOT
$1,208,988)
$1,160.505
$505.865 (Utility replacement/Adjusm~cnt)
$366.531
$5t)0.()()0
586.873
$15,048,298
$835,295
(6} parcels remain outstanding and final legal billing
May 19, 2003
LUTCMemo -Pacific Hwy. S. HOV Lanes Phase II, Bid Award
Page 2
has not been received. Ho~vever, the ROW acquisition estimate as well as thc project balance is sufficient to cover any
additional costs.
I,IE('OMM EN I)ATION
Staff recommends placing tile following items on the June 3, 2003 Council consent agenda for approval:
1. Award tile project to DPK, Inc. the lowest responsive, responsible bidder in the amount of $7,403,321.25, and
approve a 10% contingency of $740,332.00 for a total of $8,143,653.25. Award of this project is contingent upon
the approval of right of way certification type" [I' from Washington State Department of Transportation. Also,
award of Schedule B (Lakehaven's portion of the project) contingent upon Lakehaven Utility District Board
approval to award Schedule B as bid.
2. Authorize the City Manager to execute the contract.
APPROVAL OF COMMITTEE REPORT:
Eric Faison, Chair
Dean McColgan, Member
Michael Park, Memb~
MS:dl
cc: Project I:ilc
Day [:fie
K:\LUTCL2003\Facific }liglm a? ['ha~c Il, bid award.doc
Pacific Highway South HOV Lanes Phase II 0I~ TABULATION
South 324th Street to South 340th Street
,. RFB,# 03-10~ / Bid Openin~j Date 5-06-03
h Curb ~ntet Frame & Grate ~th Vert~ca~ Curb
ErosionNVater Pollution Control
Lead
SVv'PP Plan
Bollard ?ype-2
Valve to Grade
- dbtum 'Red Sunset' 2 1/2" cai
1074 calleryana ' Chanticleer' 2 112" cai
1075 us robur 'Py~amich P P No 3707' 2 1/2 Ca~
i O76 ~drus decunens 6'.T h~
t077 ampesl~e 2"cai
1078 -is thunbergii .'Crimson Pygmy' ti" sp
1079 s laurocerasu$ -'Mt Vernon' 8" sp
1080 s stolonifera - 'Kelseyi' 12"ht
!082 - mugo Var 'Pumilio' 15" sp
1083 ,dendron 'Ooca Amateis' i 5" sp
1085 ' ,e cneorum 'Ruby Glow' 8~sp
1086 la~ officina~is 'Prosbatus' 8" sp
1087 -taus alata 'Compacta' 21 "-24"hr.
1088 um tit, us *Spring Bouquet' 21 '-24"h!
1089 s unedo 'Compacta* 21*-24'~nt
1091 um Davidii 8~sp
1092 taus ~ortunei 'Emeralcl Gaiety' 8" sp
~093 calycmolUes 6' sp 4 poi
1122 ' U Tro~ U/G Sen4ce Conversion
1123 ?~ Btotherl/~l Sisters U/G Se~ice Conversion
$2,000.00
S6,600,00
$24,320.00
$7,076.00
$1,600.00
$1,000.00
$2,800.00
$8,700.00
$67,600.00
$26,14875
$9%807.90
$2,208.00
$2,064.00
$141,843.35
$2,6(X).00
$2,28D.00
$95,752.50
$24,775.00
$2,263.20
$10,61400
S IS,O00.O0
S89,600 O0
$2,000.00
$58,240,00
$5,106.00
$5,149.00
$12,34800
S24,83360
$13,729.65
$3,379,20
$2,597.40
$14,322.00
$3,86190
S17,503.75
$7,102,80
$2,86760
S629.80
51,52280
S6,82080
$10,915 20
DPK INC CECCANT~ If'lC SC! [NFFCASTRUCTURE GARY M£RLJNO COHST CO TUCC! & SONS :NC ENGINE£R'S EST]MATE
DPK INC CE(CANT[ INC SC[ 3NFRASTRUCTURE GA ' u I.[NO CONE TUCC! & SONS 1NC ENGINEER'S ESllMATE
3004 Inltaffa-lnc~Powe~&CommunicationConduit LF 13~600 $8.00 $68,000.00 $2.00 $27,200.00 $3.SC $47,6(30.00 ..... ; . $; ~ O $3.10 $42,160.0( $4.50 $61,200.0
3006 InstaflHandhole~Concrete SecondaryHH2'8'x3'8"x3' MID 7664910 EA 4 $250.00 $1,000.00 $250.00 $1,000.00 $450.0( $1,800.00 · : -- ~- ." O $4]3.25 $],653.00 $500.00 $2,000.0
3006 Install Vault~ Miniped Transformer Vault 36'x42'x35' MID 7563001 EA 16 $300.00 $4,800.00 $400.00 $6,400.00$4gO.0( $7,840.00 .. = · $ · ~) $465.00 S7,440.9( $50000 $8,000,0
3007 InetallVault~3pha*eTransformerVault4'S"'x4'a"x3'S'MID7663900 EA 3 $300.00 $900.00 $400.00 $1,200.00$700.0C $2,100.00 · · ·~ '--= ~ $609.33 $3827.99 $76000 $2,250.0
3006 Install VauIt~ 676 Adj Pull vau~ 4'8'x7'xS'8' MID 766320~ EA 19 $550.00 $11,700.00 $400.00 $7,200.00$2,000.0C $36,000.00· . ·. s ·· O $3705.39 $30,697.02 $1.000 O0 $]8,000.0
3006 install Vault~ 676 Pull vault 4'8'xT'xS' MID 7563200 EA 5 $650.00 $3,250.00 $400.00 $2,000.00$2,000.0( $ ]0,000.00 -, . (3 $],705.40 $8,527.00 $1 ~000 O0 $5,0(X:).0
3011 InstallVault, SwttshVaullS'11'x11'4'xa'2'Micl#7906902 EA 3 $750.00 $2~250.00 $LO00.00 $3~000.00$4,750.0C $14,250.005 =. · .~ .. ~ $4,392.67 $]3,]7801 $1.25000 $3,750.0
SUBTOTAL SCHEDULE C $149~650.00 $88,200.00 $:1.82~SLS.00 $85 0 $3.64,696,98 $~,65~300.0
SCHEDULED
4003 InstallVautt1467-TA EA 2 $500.00 $1,000.00 $400.00 $800.00 St,SO0.0( .... $500~0( .~ .- O $[,292.00 $2,5Sq.00 $1r25000
4004 Install Vault, 5106*TA EA 11 $600.00 $6,600.00 $700.00 $7,700.00$3,500.0( $ · · $800.0( ~. : O $2,945.64 $32,402.04 $1~25000
4006 Install Handhote, 264-TA EA 22 $500.00 $]],000.00 $250.00 $5,500.00$3200.0( $_ · i $150.06 '. , ~ $).,033.59 $22,73&98 $350 00 ~ ,
SUBTOTAL SCHEDULE O $392~385.00 $130~020.00 $3.9~ $93`.-~'.. 0 $383,303.62 $20¢
5001 Resolution of Utility Conflicts FA 1 $10,000.00 $10,000.00$10,000.00 $10,000,00, $10,000,0( $ ., · $10,000.0~ $10,000.00 $10,000.00 $10,000.00$10,00006 $
,,~002 Install2.1nch Power & Communication Conduit LF 7~400 $3.00 $22,200.00$2.00 $~.4,800.00 $2,5c $ , , $1.0~ $7,400.00$2.07 $]5,318.00$2.50 $
5003 Install 4-Inch Power & Communication Conduit LF 5~500 $3.50 $19,250.00$2.00 $11,000.0( $2,8C $ , , $1.60 $8,250.00$2.58 $]4,]90.00$400 $- "
5004 Install Handhole~ 253-TA EA 7 $600.00 $4,200.00 $250.00 $1,750.0($1,100,0( .- . , $150.0~ $1,050.00$930.14 $6,510.9( $35000
5005 Install Handhole, 3030-LA EA 24 $700,00 $16,800.00$250.00 $6,000.0($500.0~ $ :, . $300.0(3 $7,200.005439.25 $[0,5`12.0( $350.00
SUBTOTAL SCHEDULE E $72~450.00 $43~550.00i $67 - $33~900.00 $56,560.98: $6'.
TOTALSCHEDULE B $43.3`~450.05 $361.~520.04 $34; $374~979.20 $473~356.3.6 645: '
TOTAL SCHEDULE C $ 3.49~650.00 $88~200.00 $3`8L $85~550.00 $3.64,696.98
TOTAL SCHEDULE ~ $392,385.00 $3`30~020.00 $$.9· $96.~865.00 $383`,303.62
TOTAL SCHEDULE E $72,450.00 $43,550.00 $6: ' $33,900.00 $56,560.98 $6--
1) Une Item 1070 Item Total under- 1) Line Item 1040 Item Total under-
extended by ST.000,O0. extended bv $3.600.00.
2) UneltemTotalScheduleAno( 2} Uneitem 1136 Item Tobll under-
entered, extended bv $0.50.
3) Une Item Subtotal Schedule B no( 3) Une item Total Schedule A under-
entered.
4) Une ~tem Sales Tax (8.8%) for
Schedule not entered.
S) Line ~tem Total Schedule B not
entered,
6) Line item Total Schedule C ove~-
added by $109~469~25
?} Line item To]at All Schedules at Old
opening was $7,381,76203. Corrected
Total All Schedules iS $7,411,002.67.
added bv $8893.00.
4) Une Item 2028 Item To*al under-
extended by $3,600.00.
5) Line item 4002 Item Tota~ under-
extended bv $0.$0.
6) Line ~tem Total All Schedules at bid
m