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LUTC PKT 04-07-2003MEE'r~NG AGENDA 2. 3. 4. CALL TO ORDER Approval of Minutes of the March 3, 2003, meeting PUBLIC COMMENT (3 minutes) BUSINESS ITEMS Ao 'f[B Consolidation Status and Program Information Overview (Stevan Gorcester, T[B Executive Director) C° Sanitary Sewer Extension in the Bellacarino Woods Development - 100% Design Approval/ Authorization to Execute a Developer Extension Agreement with Lakehaven, and Authorization to Bid Perez/20 mJn Lakota Creek Restoration - 60% Design Status Report Action Bucich/10 min 5. AD.1OURN West Hylebos Creek Restoration - 60% Design Status Report Action BucJch/15 min Action Bucich/20 rain Committee I~lembers Eric Fa/son, Chair Dean McCo/gan M/chae/ Park K:LLUTC Agendas and Summaries 2003LApril 7 2003, LUTC Agenda.doc city Staff Kathy McC/ung, D/rector, Community Development Services Sandy L y/e, Admin/straEve As~'stant 253.661.'~116 MEETING MINUTES In attendance: Committee members Eric Faison, Chair, Deputy Mayor Dean McColgan and Councilmember Mike Park; Coundlmember Linda Kochmar; Public Works Director Cary Roe; Deputy Public Works Director Ken Miller; Assistant City Attorney Karen Kirkpatrick; Street Systems Manager Marwan Salloum; Traffic Engineer Rick Perez; Administrative Assistant Sandy Lyle. 1. CALL TO ORDER Chair Faison called the meeting to order at 5:31 pm. 2. APPROVAL OF MINUTES The summary of the February 24, 2003, meeting was approved as presented. 3. PUBLIC COMMENT There was no public comment on any item not included in the agenda. 4. BUSINESS ITEMS A. 3~2th Street Traffic Signal 100% Design Approval and Authorization -The intersection at 8t~ Avenue South is offset on South 312 Street and is not currently signalized. This project proposes to install a traffic signal, channelization to allow left tums, interconnection with the existing signal on SR99, th th th and South 312 Street and the proposed signal at 14 Avenue South and South 312 Street, improvements to street lighting, and improvements to sidewalks and curb ramps. The Committee m/s/c th approval of the project, authorized the transfer of $200,000 from the South 320 Street and SR99 unappropriated funds, and authorized staff to bid the project. Their recommendation to the City Council was approval of the Committee's action at the April 1,2003, meeting. B. 2003 King County Metro Signal Grant Acceptance - The City received one of two grants to fund signal optimization projects. The grant was received for signal timing on South 320th Street from SR99 to 1 Avenue South. Since this work will be done in-house, the $20,000 grant will be used for a City-wide traffic count program, the data from which will be used to re-time other signals that are not eligible for the Signal Synchronization Grant. The traffic count data will allow staff to administer the City's Concurrency Management program. The Committee m/sic recommendation to the City Council at its April 1. 2003, meeting to authorize acceptance of the $20,000 grant from King County for the South 320th Street Signal Synchronization project and to authorize use of the funds for Traffic Count and Concurrency Management programs. C. Final 1-51SRI8/SR161 Triangle Study - The Committee heard a final report on work done on the I-5/SR18/SR161 Triangle Study and listened to comparisons mostly of Concept A and Concept B. Concept C requires more research. Business and community groups are equally split on which concept they prefer. The project is ready to begin preliminary engineering and environmental review, a process that is not currently funded. Some project lists are being circulated in Olympia for $3 million to begin preliminary engineering and environmental review. The City has submitted application for TEA-21 reauthorization funds for $4 million to begin environmental documentation. The South County Transportation Board (SCATBd) has recommended $204 million for project completion in the RTID package. Nor further action was taken at this time. D. Transit Service Changes - Transit service changes were proposed by King County Metro and Pierce Transit and with the input of the Federal Way/NE Tacoma Transit Sounding Board and public input through community meetings, letters, and emails, changes in several routes have been proposed. The expected opposition to service changes in the Twin Lakes neighborhood never materialized. However, discontinuation of Route #173 to Duwamish and rerouting Route 175 away from Pacific Highway South between Kent-Des Moines Road and South 272~ Street got the attention of riders. Metro now proposes not to make those changes. Jan Lightner, Sounding Board member, spoke in favor of maintaining service levels of the Federal Way to downtown express routes, especially Route # 177. The total number of express routes to downtown must be maintained, or even increased, she added. Additionally, Alternative K:\LUTC Agendas and Summaries 2003'~Mard~ 17, 2003. LUTC Minutes.doc #1 is proposed to consolidate service in NE Tacoma and provide a link to the Twin Lakes Shopping Center and Park and Ride, with an extra route providing service between the Northshore Shopping Center and Brown's Point. Pierce Transit Route #501 will cover some area dropped from Metro Route #181, which is being revised to travel the South 320th Street corridor. The Committee m/s/c recommendation to the City Council at the April 1, 2003, meeting, to approve the proposed Metro and Pierce Transit service changes. E. Home Free Guarantee Contract with King County Metro - The purpose of the Home-Free guarantee program is to ensure employees using alternative modes of transpodation a ride home (taxi) in the event of unforeseen circumstances which may occur, i.e., a sick child, the need to work late, a family emergency. The current Home Free Guarantee contract with King County Metro expired and is being proposed for renewal at a cost of $154, the monies coming from the City's Commute Trip Reduction (CRT) incentive program. The Committee m/s/c recommendation to the City Council at its April 1,2003, meeting, to authorize the City Manager to execute a Home Free Guarantee Interlocal Agreement of $154 with King County Metro. F. Citywide Pavement Marking/Neighborhood Traffic Safety/Channelization Services - All contractors on the small works roster capable of executing pavement marking, neighborhood traffic safety (speed humps), and channelization services within pre-determined deadlines were sent a request for quotes (RFQ). The lowest responsive responsible quote received was from Stripe Rite, Inc., for $17,370 for basic pavement marking services and an estimated $47,630 based upon discretionary work orders involving pavement marking, speed humps, curbing, and raised islands. The Committee m/s/c recommendation to the City Council at its April 1, 2003, meeting to authorize the City Manager to enter into a contract with Stripe Rite, Inc., in the amount of $65,000.00 for basic and discretionary pavement marking, neighborhood traffic safety, and channelization services. th o th G. 288 Street @ SR99 100 Yo Design Completion/Approval to Bid - This project on South 288 Street will revise/upgrade and add a traffic signal at South 288th Street and SR99; add a second left turn lane westbound and a left turn lane eastbound at SR99; add left turn lanes and a traffic signal at 18th Avenue South; interconnect signals on South 288th Street at SR99 with Military Road at South 304th Street and Star Lake Road. The project will improve traffic flow and reduce accidents by eliminating conflicts. In an effort to reduce costs over the long term, Lakehaven Utility District Water and Sewer Utility will make a water and sewer line adjustment. A Utility Underground Conversion within project limits will also take place. At the 100% design, the budget shortfall for the project has increased by $213,208 in addition to the shortfall estimated at the 85% design stage ($258,613). The utility changes and additional costs for right of way acquisition have been responsible for the increased estimated costs. The Committee m/s/c recommendation of approval to the City Council at its April 1, 2003, meeting of the design plans; recommended authorization of the transfer of $500,000 from unallocated Street Capital Funds to this project budget; and recommended authorization of bidding the project at this time. H. 2003 Asphalt Overlay Bid Award - The Committee m/s/c recommendation to the City Council at its April 1, 2003, meeting awarding of schedules A through G of the 2003 Asphalt Oveday Project to ICON Material. ICON was the lowest responsive, responsible bidder of the project in the amount of $2,056,975.50. A contingency fund of 10% in the amount of $205,700 was also recommended. The Committee recommended that Council also authorize the City Manager to execute the contract. I. Weyerhaeuser Way1336th Roundabout 30% Design Approval - The Weyerhaeuser Way and South 336th Street Intersection Improvement Project will replace the existing Yintersection with a dual lane roundabout with an approach speed of 35 mph and a circulating design speed of 25 mph within the roundabout. The project will also provide a left-turn lane at Weyerhaeuser's Headquarters driveway on South 336th Street as well as the Weyerhaeuser Technology Center driveway on Weyerhaeuser Way. The project design is 30% complete, including topographical surveys, technical reports, preliminary right- of-way plan, SEPA submittals and project design to 30%. Ongoing tasks include SEPA Determination and project permitting, and project design to 100%. The Committee m/s/c a recommendation of do pass to the City Council at its April 1, 2003, meeting. FUTURE MEETINGS The next scheduled meeting will be April 7, 2003. ADJOURN The meeting adjourned at 6:54 p.m. K:~LUTC Agendas and Summari~ 2003~Vlarch 17. 2003, LUIC Minutes doc The T:[B Consolidation Status and Program Overview Presentation by Stevan Gorcester, T~[B Executive Director, has no accompanying packet materials CITY OF Federal Way DATE: TO: FROM: VIA: SUBJECT: April 7, 2003 Eric Faison, Chair Land Use / Transportation Committee Paul A. Bucich. P.E., Surface WaterManag David H. Moseley, City Manager Bellacarino Woods Sewer Extension Project- 100% Design Approval, Authorization to execute Developer Extension Agreement with Lakehaven UtiliW District and Authorization to Bid. BACKGROUND Surface Water Management (SWM) has been pursuing acquisition through condemnation of properties around the existing Bellacarino Woods stormwater control facility located near SW 356th Street and 6th Avenue SW. With Council direction and approval, SWM has successfully negotiated with four out of five property owners for purchase of land necessary for development of the SW 356th Street Regional Stormwater Control Facility. Dunng the course of these negotiations, it was realized that one property owned by the Wilsons would be left with a non- compliant septic drainage field and no room to place a reserve drain field should the existing drain field fail in the future. SWM evaluated the options available and determined that extension of an existing sanitary sexver line from the westerly edge of the Bellacarino Woods stormwater pond was possible and less expensive than outright purchase of the Wilson's entire property and residence. Extension of the sanitary line will maintain the viability of the residence now and into the future in regards to sewage disposal. During negotiations, the City offered to extend the sewer line to service this property. During negotiations with another property owner, the Connons, located at the opposite end of 6`h Avenue SV/and adjacent to SW 356th Street, it was agreed that the City would extend the sewer to serve their residence also. Doing so removed a major objection the Connons had with selling the City a portion of their property. Further, extension of the sewer line ensures the Connons that their property remains marketable should they look to sell in the future. This point was used to negotiate a total settlement package that the City Council has already approved. Extension of the sewer line will also provide the opportunity for up to five additional adjacent property ox~q~ers to hook up to the sanitary sewers at their oxvn expense. Through execution of a Late Comers Agreement with Lakehaven Utility District, the City will have the opportunity to recoup some of the upfront costs for construction of this extension for a period of 15 years after execution of the agreement. Should any of the other five properties decide to connect to the sewer, the City would receive a reimbursement for the construction costs for thc sewer line. PROJECT FUNDING The project is funded as folloxvs: PROJECT EXPENDITURES Construction l~stimat¢ 20% Construction Contingency Sales tax ((t.e 8.8% TOTAL CONSTRUCTION COSTS Advertising Printing of Documents TOTAL PROJECT COSTS $59,728 $11,946 $6,307 $77,981 $1,000 $1,000 $79,981 AVAILABLE FUNDING This project is being funded through the SWM Utility Capital Facility Program. The original cost estimate for development of the SW 356th St. Regional Stormwater Control Facility did not have specific monies set aside for construction ora sanitary sewer line. Staff anticipates coming back to the Council for future allocation of funding to complete land acquisition, legal proceedings, and construction of fencing around the facility. Staff anticipates bidding the project in June 2003 and awarding the project in July 2003. Construction will commence in August 2003 with an estimated substantial completion date of October 2003, RECOMMENDATION Staff recommends placing the following items on the April 15, 2003 Council consent agenda for approval: 1. Approve the 100% design plans for the Bellacarino Woods Sewer Extension Project (SW 356m Street and 6th Ave SW). 2. Authorize the City Manager to execute a Developer Extension Agreement with Lakehaven Utility District. 3. Authorize SWM staffto bid the project and remm to the City Council for permission to award the project to the lowest responsive, responsible bidder based on available funding. APPROVAL OF COMMITTEE REPORT: Eric Faison, Chair Dean McColgan, Member Michael Park, Member PB:dl PlqjCct File I)ay Fdic CITY OF ~ Federal Way I)ATE: April 7. ~003 T(): FROM: VIA: SUBJECT: linc l:ai~on. ('hair l.and 1. ]sc /'1 ransportation ('ommittcc Paul A. Bucich, P.E., Surlhce Water Manager (~,}~ David It. ~nager Lakota Creek Restoration - 60% Design Status Report BACKGROUND This project restores approximately 4,630 lineal feet of the West Branch and Mainstern of Lakota Creek from South 320th Street downstream to the upstream end of the Lakota Wastewater Treatment Plant. The restoration activities of the project include: placement of log structures, placement ofstreambed gravel, removing fish passage barriers, stabilizing channel and streambank, creating off-channel pool, channel realignment and restoration, and revegetation. Thc goals and objectives include: reduce the extent of active strcambed and bank erosion, protect and reduce risk of damage to existing City, Washington State Department of Transportation (WSDOT), and I.akehaven Utility District (LUD) mfl-astructures, provide ease of passage tbr Iish to thc greatest length of Lakota Creek possible, improve fish habitat, and provide educational and interpretive opportunities. Surface Water Management has been coordinating design eflbrts with LUD, WSDOT, Washington Slate Department of Fish and Wildlife (WSDF&W), Federal Way School District, and surrounding property owners. Three public meetings have been held, two before project initiation and one when staff had suitable presentation materials to relay to property owners the nature of the project elements. A portion of the project runs through Decatur High School and would necessitate a slight relocation of one access drive to provide the stream a buffer in one section. No parking will be lost and only one landscaping tree will need to be replaced. Minimal improvements will need to be restored on the school property. The project is being designed to include water quality and quantity stations on the school property to facilitate incorporation of such elements into the school's science program. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 60% complete, which includes the tbllowmg completed tasks: · The Topographical Survey and Mapping · Itydrological and Itydraulic Analysis · Stream Geomorphology Assessment · Fish Usc, Passage, and l labitat Assessment · SEPA, JARPA. and Biological l'~valualion Submittal · Phase I of thc Project l)csign (Preliminary Pro oct l)csign to 60%) Ongoing Tasks Include: · Negotiation the Scope and Cost of thc Phase 2 of the Project Design (Final Project Design) · SEPA, JARI)A and Biological Evaluation I)ctermination and Project Pern'fittmg · Easements Negotiation and Acquisition · Project Design to 85(/,, I'l,[O.IE(71' ESTIMATEI) EXI'ENI)ITURES: Preliminary I)csign Final Design (Estin]ate) Year 2003 Construct/on (estimate) 30% Construction Contingency Construction Management (20% of construction) TOTAL PROJECT COSTS 5224,767 $80,000 $1,036,000 $311,000 $269,000 $1,920,767 AVAILABLE FUNDING: TOTAL AVAILABLE BUDGET $2,079,977 RECOMMENDATION: Staff recommends placing the following item on the April 15, 2003 Council consent agenda for approval: Authorize Surface Water Management staff to proceed with desigm of the Lakota Creek Restoration Project and return to the LUTC Committee at the 85% design completion stage for further reports and authorization. II APPROVAL OF COMMITTEE REPORT: Eric Faison, Chair Dean McColgan, Member Michael Pa~k, Member PB:dl cc: Prt!icct File Da}, File K:\LUTC\2003\LUTC memo Lakota Ck Restoration Ag02-075 611%.doc CITY OF Federal Way DATE: April 7, 2003 TO: FROM: VIA: SUBJECT: Eric Faison, Chair Land Usc / Transportation Committee Paul A. Bucich, P.E., Surface Water Mana,~r 5~.-~/.5~ David H..NJ~~M%ager West Hylebos Creek Restoration - 80% Design Status Report BACKGROUND The West Hylebos Creek Restoration Project will restore approximately 5,500 feet of stream comdor betxveen the City's Parks Blueberry Farm property downstream to SR-99, at the Montessori School. The intention of the project is to stabilize large quantities of in-stream gravels, over-steepened banks, plant native vegetation, such as conifer trees, and install in-stream habitat features for salmonids. The consultants, CH2MHILL, have been asked to evaluate solutions to the continual gravel deposition downstream at the stream crossing at S 373rd Street as well as to xvork ~vith the City's Parks and Recreation Department to detem~ine the feasibility and acceptability of a streamside trail in the vicinity of the restoration project. The consultant's scope of work was broken into three parts: 1) Flood Hazards. Develop recommendations for stabilizing the stream channel and increasing conveyance to resolve flood hazards at S 373rd Street. 2) Enhance Fish Habitat. Identify and evaluate the potential to enhance fish habitat and stabilize the channel along the West Fork of Hylebos Creek between SR-99 and South 356th Street. Select preferred alternatives and prepare final designs. 3) Trail feasibility. Determine the feasibility of developing a trail along the West Fork of Hylebos Creek from SR-99 to S 356th Street. The first element of the project is cornplete, The investigation revealed a significant volume of materials washed down from the restoration zone into thc S 373~d Street area. Much of this material comes from reoccurring landslides xvithin a limited 600-foot area of the stream corridor. It was concluded that the structural measures necessary to adequately stabilize the large landslides and eroding stream banks along the channel section between SR-99 and South 356~h Street would not be feasible. This is due to both the high cost and the lack of reasonable access for the required heavy equipment. Therclbre, a more limited approach to stabilize and detain in-channel sediment will be pursed. While this may slow the rate of downstream sediment movement and subsequent deposition near the South 373'd Street Bridge, it is highly likely that sedimentation xvill continue over the long temp. Therefore, some increase ill conveyance capacity at the bridge was recommended. Several alternatives of increasing conveyance capacity at the bridge were examined. The recommended alternative consists of a nexv bridge installed at the existing location. Thc nexv bridge would be about txvo feet higher and nearly double the length fi'om that of the existing bridge. Flooding would be considerably less frequent, approximately every 50 years. Funding has not bccn identified lbr tile implenlcntation of this project. The second part of the consultants work consists of investigation and design for restoration elements within tile stream corridor as identified above. Attached is tile 80% design drawings and cost estimate. The proposed project measures consist of installing a series of engineered logjams and log weirs to stabilize tile stream channel and trap channel sediment in place, removing concrete foundations of an abandoned building near the creek, and replanting of several areas ill the stream riparian area. Additionally, the project proposes to construct a fish ladder from a pond on tile Montessori School property to the creek. The pond is located on tile west side of the creek, a short distance upstream of SR-99. Tile ladder will allow fish access to the lake and provide off-channel habitat and refi~ge that are generally lacking along this stretch of the creek. This component of the project may be delayed until 2004 due to on-going discussions with state resource agencies. Further, construction of the connection may result in delays due to permitting processes the rest of tile project does not currently have to engage. The third component of the consultants work was conducted with Parks and Recreation. After considerable public involvement and investigation, the Parks and Recreation Committee recommended not pursuing construction of a trail. Considerable public opposition convinced them that the trail did not have the necessary support at this time. The following provides a brief synopsis of the progress on tile restoration element of this project. Currently, the project design is approximately 80% complete, which includes the following completed tasks: · The Topographical Survey and Mapping · Hydrological and Hydraulic Analysis · Stream Geomorphology Assessment · Fish Use, Passage, and Habitat Assessment · SEPA, JARPA, and Biological Evaluation Submittal · Project design to 80% Ongoing Tasks Include: · SEPA, JARPA and Biological Evaluation Determination and Project Permitting · Easements negotiation and acquisition · Project design to 100% PROJECT ESTIMATED EXPENDITURES: Project Design $294,184 Year 2003 Construction (estimate) $689,000 30% Construction Contingency $137,800 Construction Management (20%) $165,360 TOTAL PROJECT COSTS $ !,286,344 AVAILABLE FUNDING: NOAA Grant $50,000 Centennial Clean Water Fund $500,000 Salmon Recovery Fund Board Grant $250,000 The City is in the process of pursuing tiffs grant. The funding decision will be made in April 2003. SWM Utility Budget $ I, 135,294 i TOTAI~ AVAIl.AlII.t; BUI)(;I,;I' $1,685,294 This total budget does not inch,de $250,000 of Sahnon Recovery Fund Board Grant RECOMMENDATION: Staff recommends placing the following item on the April 15, 2003 Council consent agenda: Authorize Surface Water Management staff to proceed with design of the West Hylebos Creek Restoration Project and return to the LUTC Committee at the 100% design completion stage for further reports and authorization. II PB:dl cc: Project File Day File K:\LUTC\2003\LUTC memo W Hylebos Ck Restoration Ag02-070 60%.doc . .