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FEDRAC PKT 08-23-2011CITY OF Federal Way City Council FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRAC] Tuesday, August 23, 2011 Federal Way City Hall 5:45 p.m. Hylebos Room AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Topic Title /Description Action Presenter Page* or Discussion A Approval of Minutes: July 26, 2011 S. Cain 2 Action B. Solid Waste & Recycling 2012 -2013 Grant Approvals R. Van Orsow 7 Action 9/6 Consent C. Waste Management Contract Amendment R. Van Orsow 14 Action 9/6 Consent D, WAPTA - Auto Theft Prevention Grant Program Cmdr Neal 118 Action 9/6 Consent E, ... .............._.... ....... _._.... b..._..... _.. .._......._.._..... _ ................. 2011/2012 Mid- Biennium Budget Adjustment Calendar _........ _......_. ....._..._ T. Kraus ........................._. 138 _. .._....... Discussion 9/6 Council Business F. _........__....._...... .... ._ ....._ ._ _......._ ............. ................... �. .. _..__........ Financial Controls Update �. __.............. T. Kraus .�...... 140 _._ _.. Discussion No action required G. _ ......... .... _ - _�_� ..._...__......_ ........ ...... .... �, �._ ......... , ..... July Monthly Financial Report _ ........_................ ...................... T. Kraus 152 _ .. ... . .. Action 9/6 Consent H. Vouchers T. Kraus 169 Action 9/6 Consent I. 2012 Legislative session's Capital Budget Request B. Enge 199 Discussion No action required *Additional materials may also be distributed for review /action during the meeting 4. OTHER: 5. FUTURE AGENDA ITEMS: 6. NEXT MEETING: Tuesday, September 27 Committee Members: Michael Park, Chair Jeanne Burbidge Jack Dovey City Staff: Bryant Enge, Administrative Services Director Steve Cain, Executive Assistant 253 835 -2402 CITY OF Federal Way City Council FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE Tuesday, July 26, 2011 5:30 p.m. Federal Way City Hall Hylebos Room Preliminary Meeting Summary 1. CALL TO ORDER By: Chairman Park Time: 5:32 p.m. Committee Members in attendance: Mike Park, Chair -x_ Jeanne Burbidge x_ Other Council Members in attendance: Deputy Mayor Dini Duclos, Linda Kochmar Staff in attendance: Bryant Enge, Administrative Services Director 253 835 -2510 Steve Cain, Executive Assistant 253 835 -2402 Thomas Fichtner — IT Manager Tho Kraus - Finance Director Pat Richardson — City Attorney 2. PUBLIC COMMENT Jack Dovey _excused_ Clair McArthur — Raised the question of initiatives and asked the Chair's position. Chair declined to comment. 3. COMMITTEE BUSINESS A. Approval of Minutes: June 28, 2011 S. Cain 2 Action Committee approval Motion to approve as presented, Second and Carried 2 — 0. C. Purchase of Network Video Recorder T. Fichtner Action 08/02/11 Council Consent Discussion: Thomas Fichtner— IT Manager Thomas explained the use, bidders and cost of the City Hall building surveillance cameras and system. Thomas answered committee questions regarding costs and maintenance. Motion to forward to Council 812, Second and Approved: 2 -0 N FEDRAC July 26, 2011 Meeting Summary Page 2 of 5 D. 2011 Legislative session report B. Enge Information Discussion only Discussion: Bryant Enge -- Administrative Services Director Bryant introduced Doug Levy, our lobbyist and legislative consultant. Doug highlighted our legislative activity for year to date and looks to next session. Knowing the state's fiscal situation in advance, helped prevent surprises and damage. Our priority was to retain existing funding /revenues, such as liquor tax, which ended with minimal cuts. Successful with precious metals bill, auto theft money still in place, "Triangle" project was semi - successful (not lost but money needed for the state's rising fuel costs). 4Culture was a good outcome, will provide a reliable income stream. PACC looks good and the $325K re- appropriated to the city in the Capital Budget, once site was purchased. Coming items: State still face a shortfall in sales tax. State ended session with $725M in reserve, now down to $170M and falling by another $50M in June and July. Underwater in January predicted. Initiatives: 1183 to privatize liquor sales — will include license fees to keep money in cities — analysis will be done. 1125 to control tolling uses. City should watch toll use for various projects, if state cannot use tolls they will likely ask for conventional methods of finance. Three emerging issues — ST revision, city is looking for legislative solutions (and using special lobbyists) — subarea equity is a board policy — can the Legislature ask for or direct board to modify it? 2) Transportation taskforce; Councilmember Duclos stated the chamber to be active regionally. 3) Gangs— Kent shootings over weekend precipitated various PD chiefs meeting to discuss gang legislation. There were several comments on gangs. Doug will work with department heads for city issues. Councilmember Kochmar asked about federal, state and city funding. Doug stated federal participation looks weak, looks like nothing new. Probably more required from city. Councilmember Burbidge mentioned shovel ready projects. Discussion ensued regarding planning and preparation needed. Need for more money for TIB grants to do more locally. Councilmember Kochmar raised question of annexation and incentives. Doug stated incentives (sales tax credit program) good to end of 2014. Council discussion ensued with questions and comments about the process and results. Doug Levy sees three issues with annexation -- cost, land use, safety. Chairman Park spoke of the need to look at the cost and the bottom line. Doug said we have until 12 -31 -2014 to initiate, then we have a 10 year window. Bryant Enge commented 2012 agenda similar to 2011 in that we need to protect what we currently have. Define issues affecting departments and Doug will meet with department heads in August to prepare for needs by December. Doug— LIFT program with possible grants for infrastructure in downtown core. Councilmember Kochmar raised issue of homeless, sparking a discussion among committee members. Doug mentioned HB 2048, with surcharges to aid homeless, is still alive. No committee action required. E. Human Services Department Changes Summary B. Enge Information Discussion only Discussion: Bryant Enge— Administrative Services Director Human Services has moved to direct entitlement. One item is analysis of homeless needs, previously mentioned by Councilmember Kochmar, and should have data by Council retreat in January. Bryant will ask consultant to concentrate on it. Two employees resigned, so we reclassified the positions and moved part-time employee, Denise (Dee Dee) Catalano, to full time HS tech. In September we will fill an analysis position. That person will file reports and help with compliance. Brook [Lindquist] will be in charge of the CDBG capital program and $13M NSP grant. Dee Dee will handle the HS, public service and general fund side of CDBG. 3 FEDRAC July 26, 2011 Meeting Summary Page 3 of 5 Because of program deadline issues, Bryant will seek the flexibility to take some items directly to council. Bryant will send details to Mayor and Council in request for permission. Bryant responded to committee questions about this request and a discussion of various funding sources for HS Services such as senior housing and low income programs. No committee action required. F. Interlocal Agreement for HOME Investment Partnership B. Enge Action Program 08/02/11 Council Consent Discussion: Bryant Enge— Administrative Services Director HOME is a HUD program administered by King County for cities that do not qualify to receive HOME funds directly. King County received about $4M in 2010. Interjurisdictional Joint Recommendation Committee recommends projects and guidelines. Various city and county representatives sit on the committee. Deputy Mayor Duclos has been on the committee, expect Bryant or Brook will now. To have access to the funds, staff recommends entering into the agreement to participate in the HOME program in King County. Motion to forward to Council 812, Second and Approved: 2 -0 G. June Monthly Financial Report T. Kraus Action 08/02/11 Council Consent Discussion: Tho Kraus - Finance Director Finance Director Kraus provided a brief update on the June Monthly Financial Report. General and Street Fund revenues as a whole is $349K or 1.8% above year -to -date budget estimates due to increases in property tax, criminal justice sales tax, liquor profits and gambling tax offset by decreases in court revenue, permits and fees and animal services. Property tax continues to show a favorable variance, up $59K compared to year -to -date budget estimate. By year -end property tax is expected to exceed budget by approximately $120K. Since the City received the preliminary July sales distribution, Kraus provided the year -to -date sales tax information. Sales tax for the month of July is up $88K or 11% above budget. Construction is up $77K compared to year -to -date 2010 whereas June's report showed construction sales tax up only $17K. The increase is due to the Triangle Project. Retail sales tax is up $3K compared to year -to -date 2010 whereas June's report showed retail sales tax down $22K. This is due primarily to a turnaround in electronics and appliances category which is now up $6K. Through July, including amnesty payments sales tax is up 1.6% compared to budget. Excluding amnesty payments, sales tax is up 0.2 %. Court fines and forfeitures last month saw some improvement with Traffic and Non - Parking fines maintaining the same variance as in April's report - down $45K compared to year -to -date May 2010. June's report shows further reduction in Traffic and Non - Parking, down $58K or 11% from prior year levels. Overall, thru June, revenues are down $32K or 4 %. Public Works and Community Development Permits and fees continue to show a negative variance, down $111K or 14% from budget. Year -to -date collections of $706K account for 45% of the budget. Lastly, on the revenue side, City will receive high crime for July 1, 2011 through June 30, 2012. The preliminary mid - biennium budget adjustment includes a $100K adjustment for the first half of 2011 and City should receive an additional $90K in 2011 for the second half of the year and another $90K for the first half of 2012. On the expenditure side, all departments and including jail services reflect positive variances. Jail is currently $141K or 14% below budget as a result of using the Chelan jail in 2011 instead of Yakima. Real estate excise tax collections through June of $1,040K is above the $900K annual budget by $140K. Compared to year -to -date 2010, REET is up $391K or 60 %. By year -end revenues should reach $1.4 million similar to 2009 and 2010 revenues.. The sale of the Lodge at Peasley Canyon generated $257K in REET revenues to City. FEDRAC July 26, 2011 Meeting Summary Page 4 of 5 Police overtime is up $33K compared to year -to -date 2010 and up $14K compared to budget. June's overtime increase of $10K is due primarily to work on a murder trial. Also, the overtime incurred so far includes overtime related to red light photo, $24K incurred through June which we did not specifically allocate budget to. Animal services revenue of $11K in June was better than April's of $5K and May of $9K. Police sent out approximately 1,000 third notices. Councilmember Duclos inquired what happens after the third notices and they don't comply. Finance Director stated she would follow up with Police and respond. Red light photo revenues are below 2010 levels, the trend we were expecting to see and is occuring now. May's revenue is down approximately $29K or 28% and June's is down $21K or 15 %. Federal Way Community Center continues to do well. Revenues exceed budget by $23K and expenditures are below budget by $30K. During the first half of the year, FWCC has used $141K or 24% of utility tax operating contribution. • Councilmember Duclos inquired on what happens to the excess utility tax for FWCC operations if they don't use it all by year -end. Kraus stated that the 1% utility tax pays for debt service and the remainder goes to community center operations and capital, so if they don't use it all for operations it goes to capital. Once it goes to capital reserves and they need to replace equipment, they will have to go back to Council to authorize the use of reserves. • Councilmember Duclos inquired on whether we have an idea of how much we want to get into the capital reserves. Kraus stated Finance is currently working with Parks Director and FWCC staff on an equipment replacement analysis and that the more difficult piece is determining how much is needed in terms of capital maintenance for the facility • Councilmember Kochmar stated she understood Group Health pays for memberships for senior citizens or people they prescribe exercise classes to. She mentioned if it is true we should be contacting Virginia Mason and other providers in the area to see if they are interested and that we should be tapping into that. Other questions during the report were answered by Finance Director Kraus: the report remained unchanged. Motion to forward to Council 812, Second and Approved: 2 -0 H. Vouchers T. Kraus Action 08/02/11 Council Consent Discussion: Tho Kraus - Finance Director Chairman Park asked for questions: Councilmember Duclos inquired on the payment made for PRCS - Ballroom Dance Classes on page 91 and wondered if this is at the community center and if people are paying for this program. Kraus stated this is a general recreation and yes, people pay for this program. Motion to forward to Council 812, Second and Approved: 2 -0 B. Approve FWPD application for 2011 JAG Grant C. Schrock Action 08/02/11 Council Consent Discussion: Pat Richardson — City Attorney No one from FWPD was present. This item was delayed to the last item considered. Pat presented the information and the application. Since the August 16` Council meeting is canceled, this needs to be modified to go to Council on August 2nd Change was made and a short discussion followed. 5 FEDRAC July 26, 2011 Meeting Summary Page 5 of 5 Chairman Park made a comment for the record: For any item properly communicated to committee, appropriate staff must attend the meeting. Director must make sure that the staff handling the item is present. Motion to forward to Council 812, Second and Approved: 2 -0 4. OTHER: None 5. FUTURE AGENDA ITEMS: 2011/2012 Mid - Biennium Budget Adjustment Calendar - Kraus - Informational Item Financial Controls Update - Kraus - Informational Item Waste Management Contract Amendment 2012 -2013 Solid Waste & Recycling Grant Authorizations HVAC replacement items Ordinance: Modifying the Diversity Commission 6. NEXT MEETING: Tuesday, August 23, 2011 Meeting adjourned 6:49 p.m. Attest: Steve Cain, Executive Assistant COMMITTEE APPROVAL: Mike Park Committee Chair Jeanne Burbidge Committee Member Jack Dovey Committee Member 6 SUBJECT: Solid Waste and Recycling 2012 -2013 Grant Approvals POLICY QUESTION: Should the Council approve a resolution authorizing entering into contracts to receive and expend grant funds for use in a variety of projects that support Solid Waste and Recycling Division objectives? COMMITTEE: Finance, Economic Development and Regional Affairs MEETING DATE: August 23, 2011 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ O ther STAFF REPORT BY: Rob Van Orsow, SW &R Coordinator DEPT: Public Works Attachments: Memorandum to Finance, Economic Development and Regional Affairs Committee dated August 23, 2011. Options Considered: 1. Approve Draft Resolution and enter into grant- related agreements with related agencies. 2. Approve Draft Resolution, direct specific changes to proposed grant- funded project(s), and enter into grant- related agreements with related agencies. 3. Do not approve Draft Resolution and do not enter into grant- related agreements with related agencies. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1. MAYOR'S APPROVAL: DIRECTOR APPROVAL: ofxt Committ Council Committee Council COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 6, 2011 City Council Consent Agenda for approval. Mike Park, Chair Jeanne Burbidge, Member Jack Dovey, Member PROPOSED COUNCIL MOTION: "I move approval of the Resolution authorizing acceptance of grant funds, and directing execution of agreements with state and county sources, and implementing projects that support Solid Waste and Recycling Division objectives. " K: \COIJNCIL\AGDBILLS \2011 \09 -06 -11 SWR 2012 -13 Grants & Resolution.doc (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # K: \COIJNCIL\AGDBILLS \2011 \09 -06 -11 SWR 2012 -13 Grants & Resolution.doc CITY OF FEDERAL WAY MEMORANDUM DATE: August 23, 2011 TO: Finance, Economic Development and Regional Affairs Committee VIA: Skip Priest, Mayor FROM: Rob Van Orsow, Sold Waste & Recycling Coordinators �_ Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management SUBJECT: Solid Waste and Recycling 2012 -2013 Grant Approvals BACKGROUND: Grant funding totaling over $282,000 is available in 2012 and 2013 to provide waste reduction and recycling programs to Federal Way residents and businesses. SWR Staff is preparing applications, project descriptions and scopes, and coordinating with grant agencies to secure these funds. Final grant awards are being calculated by grant agencies, so the following dollar amounts are close approximations and may change. For this upcoming period, the Coordinated Prevention Grant (CPG) allocates $98,000 with a 25% match requirement. The Waste Reduction/Recycling (WRR) grant allocates $117,000 and the Local Hazardous Waste Management Program ( LHWMP) Grant will provide $67,000. The WRR and LHWMP grants have no match requirements, and provide ample CPG match funds. A key element in obtaining these grants is City Council approval for receipt of grant funding and implementation of the related projects. A draft resolution that includes a summary table showing estimated grant funds, grant matches and anticipated 2012 -2013 projects is attached. CURRENT SOLID WASTE & RECYCLING GRANT PROJECT UPDATES: The City of Federal Way has used these grants for nearly twenty years to support a range of waste reduction and recycling projects. The current 2010 -2011 grant cycle focuses on the following projects: Improving recycling services at targeted multi - family residences (including upgraded information signage and container labels, recycling containers and equipment, promotional flyers distributed to residents, translations, and coordination with property managers and the hauler). • Production and distribution of educational materials, including the "Recycling Options" flyer, which is distributed to single - family residents annually. This flyer provides a range of curbside and organics recycling information, plus household hazardous waste disposal options. An annual service calendar is also distributed to remind single - family residents of recycling service schedules and holidays. • Operating and promoting spring and fall Special Recycling Events, which average over 1,000 participants and collection of over 60 tons of materials (ranging from motor oil to refrigerators) at each event. Funding staff costs associated with several regional planning efforts: Suburban City representation on the Local Hazardous Waste Management Program ( LHWMP). SWR Coordinator Van Orsow has served as a Suburban City- appointed staff representative to LHWMP since 2001. In addition, grants covered staff costs for the ongoing King County Comprehensive Solid Waste Management Plan update process and participation in the Metropolitan Solid Waste Management Advisory Committee. Distribution of grant- subsidized yard and food scraps compost bins and collection containers. Promoting "no fee" Christmas tree recycling and styrofoam recycling collection. • Public area litter and recycling containers. Food scraps recycling tools, including discounted kitchen food scrap carriers. 0 August 23, 2011 Finance, Economic Development and Regional Affairs Committee Solid Waste and Recycling 2012 -2013 Grant Approvals Page 2 • Outreach to area businesses offering assistance to implement or expand commercial recycling efforts, including provision of interior recycling containers, signage and staff training to suit each business. • Coordination with Federal Way Public Schools (FWPS) to maintain and expand recycling and food waste collection efforts, both in the classroom and in cafeterias. Through mid -2010 of the current grant cycle, the above projects have resulted in approximately $244,000 in reimbursable expenditures. SWR staff also took the initiative to seek `pre - funding' for the balance of 2011 CPG grant funding by completing eligible tasks early, thus ensuring full funding in case the legislature reduced grant allocations this fiscal year. So far during this cycle, ten separate grant reports and reimbursement requests have been filed with grant agencies to reimburse the City for these projects. Two more reports will be due to close -out this cycle in early 2012. Key 2011 projects remaining include the fall 2011 Special Recycling Event, and promotion of the new Residential Recycling Rewards event (Recycle Palooza 2011) slated for October 22, 2011. 2012 -2013 SOLID WASTE & RECYCLING GRANT OUTLOOK: In 2012 -2013, the projects listed above will continue. The funding table in the attached draft resolution shows how projects are funded by individual and combined grants. Per the City's adopted budget, these grants also cover staff costs and overhead for related project implementation and reporting. During the upcoming biennium, grants will continue to fund 0.5 FTE of the Recycling Project Manager position in the SWR Division. The resolution approving City participation in the upcoming grant cycle covers a two -year period. However, since governments continue to face economic challenges, it is possible grant allocations may change. All grant funding awards are contingent upon budgets adopted by these three administrative agencies: the State Legislature for the CPG grant, King County Council for the WRR grant, and the King County Board of Health for the LHWMP grant. Projects will only be implemented once it is verified these agencies adopt their respective budgets. Since grant budgeting is not as stable as it once was, grant agencies are being more creative in how they source and disburse funds. There is the potential for CPG `offset cycle' grant awards or accelerated grant fund distribution, so appropriate flexibility is included in the draft resolution to allow the City to take advantage of changing conditions brought about by grant agencies. SWR staff will be assertive in obtaining available offset or accelerated funding that supports the City's SWR goals during this cycle. Input or suggestions regarding grant projects is welcome and will be incorporated into the grant applications being prepared in the coming weeks. Pending City Council action on the attached draft resolution, staff will draft detailed scopes of work and prepare applications to meet grant agency timelines. Attachment: Draft Resolution authorizing grant acceptance (including Exhibit A) cc: Project File Day File RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing acceptance of monies and directing execution of agreements to accept funds from various state and county sources for establishing projects within the solid waste and recycling fund. WHEREAS, cities are charged with providing and maintaining public projects necessary to maintain and improve the public health, safety and welfare; and WHEREAS, the financial resources of cities to provide these necessary services and improvements are limited; and WHEREAS, various state and county sources have dedicated grant funds available to supplement city projects, which are awarded on population allocation and project eligibility; and WHEREAS, City staff pursues these funds in order to maximize the local public benefits of these funds; and WHEREAS, the grants identified herein will net the City of Federal Way an estimated minimum of Two - Hundred Eighty -Two Thousand and No /100 Dollars ($282,000) during 2012 and 2013; and WHEREAS, the City commits to accountability by measuring and quantifying the results of the funded programs; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1 . Agreements Authorized For all projects identified in Column 1 of Exhibit A, attached hereto and incorporated herein by this reference, the Mayor or his or her designated representative is authorized and directed to develop scopes of work and execute such agreements Resolution No. 11- Page 1 of 4 Rev 1/10 10 during 2012 and 2013 with the agencies identified in Column 2 of Exhibit A as are necessary to accept the grant monies identified in Column 3 of Exhibit A. The grant amounts shown in Column 3 are estimated based on potential funding allocations which may change due to budget conditions that impact the agencies providing these grants. Section 2 . Receipts of Funds Authorized The Mayor or his or her designee is hereby authorized to receive the grant monies estimated in Column 3 of Exhibit A attached hereto. Section 3 Creation of Solid Waste Project Grant Fund Accounts Authorized At the time of execution of each agreement and acceptance of the grant funds specific to that agreement, separate projects shall be established within the Solid Waste and Recycling Fund, into which monies specific to that grant project shall be deposited. Section 4 . Mayor Shall Administer Funds The Mayor or his or her designated representative shall have responsibility for the administration of the grant monies received, and award of eligible grant- funded projects to qualified vendors and contractors. Section 5 . Identification of Source Funds The approximate amounts and anticipated sources of revenue for the grant fund projects are identified in Exhibit A attached hereto. Section 6 . Severability If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 7 . Corrections The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any Resolution No. 11- Page 2 of 4 Rev 1 /10 11 references thereto. Section 8 . Ratification Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 9 . Effective Date This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2011. ATTEST: CITY OF FEDERAL WAY MAYOR, SKIP PRIEST CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 11- Page 3 of 4 Rev 1/10 12 w I E" a W W 0 E- V V O 3 G O O J M 0 N N_ O N 3 0 c� 0 0 N J Q N_ 0 L ° L a o � a � 0 0 U M O N_ O N E C U L a' i M a 0 v C 3 Z J � 3 ° y N f� t F-' 0 M 0 M Z N c^1 N N F O O N L7 U 0 0 o A Gq CA xw � N � W v a CD --� Fes+ O O O 0 N U � a � F o W U N — +-• v1 C ° oC F a a�iGa Eo Q 0 °> a d c E U to to cd Q° 0.. to bb o U cz -� r t V 0. E to 0 - V O G U y y i y > G V cz 3 p Ld E M N 4. y Ey 1 y M i 4 LT- •0 C L. z U i U C a y Q E .,, v A" `. v� v r v a i =� cd 3 �J ^ • w V C O. i �' ' L Cd 3J U •� V •� a °000 � 0 Y a U G p bA ° y Cd d C u U .Z' y CI) to .� bA cd C4 + U N N m N C V1 G • � ,y G fQ C4 s CL cz � 3 0 g3 0 U •� Q � J .ter a Qn •� �+ y - cd • Q- cd �1 cz cu N 0- i fl. N� N — i "� Q. a N cn C3 o cd Qn C4 col CG 2 � V) V O 3 G O O J M 0 N N_ O N 3 0 c� 0 0 N J Q N_ 0 L ° L a o � a � 0 0 U M O N_ O N E C U L a' i M a 0 v C 3 Z J � 3 ° y N f� t F-' COUNCIL MEETING DATE: September 6, 2011 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Waste Management Contract Amendment POLICY QUESTION: Should the Council approve amending the current solid waste collection agreement with Waste Management? COMMITTEE: Finance, Economic Development and Regional Affairs MEETING DATE: August 23, 2011 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Robert Van Orsow, SW &R Coordinator v DEPT Public Works Attachments: Memorandum to the Finance, Economic Development and Regional Affairs Committee dated August 23, 2011 Options Considered: 1. Approve the contract amendment with Waste Management, amending the Contract's collection equipment and performance specifications. 2. Take no action and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1. fJ 1 t MAYOR APPROVAL: DIRECTOR APPROVAL: Committee Council Committee Council COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 6, 2011 City Council Consent Agenda for approval. Mike Park, Chair Jeanne Burbidge, Member Jack Dovey, Member PROPOSED COUNCIL MOTION: "I move approval of the contract amendment between the City of Federal Way and Waste Management, and authorize the Mayor to execute the amended agreement continuing its initial term through February 28, 2017. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # K: \COUNCIL \AGDBILLS \2011 \09 -06 -11 Waste Management Contract Amendment.doc 14 CITY OF FEDERAL WAY MEMORANDUM DATE: August 23, 2011 TO: Finance, Economic Development and Regional Affairs Committee VIA: Skip Priest, Mayor FROM: Rob Van Orsow, Solid Waste and Recycling Coordinator,p_ , ..� Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management SUBJECT: Waste Management Contract Amendment BACKGROUND: The City entered into an agreement with Waste Management of Washington (Waste Management, or WM) for solid waste, compostables, and recyclables collection services in late 2009. Performance monitoring of this agreement identified several contract provisions that need to be revised. Negotiation between the City and WM has resulted in the contract amendments as detailed below. The proposed contract amendment has no rate impact for customers, no fiscal impact to the General Fund, and no change to contract length. The amended version of the contract is attached. SUMMARY OF PROPOSED CONTRACT AM ENDMENTS (BY SECTION): Definitions: Adds definitions related to Call Center performance tracking measures. Section 2.1.8 - Inclement Weather and Other Service Disruptions: Clarifies differences in weather - related recovery procedures for commercial vs. residential customers, as well as the recovery process in case service disruptions occur during successive weeks. Amends related communication requirements and planning elements used to set service recovery procedures. Section 2.1.13: Clarifies the City's role in approval of routine changes to service routes and collection schedules. Section 2.1.14 - Equipment Age /Condition: Specifies roll -out of a new collection fleet powered by Compressed Natural Gas (CNG) . This will result in improved overall fleet emissions compared to the original contract's diesel emissions control requirements. The amendment also requires roll- out of the new fleet one full year earlier (before the end of 2012 instead of the end of 2013). In exchange for lower emissions long -term plus speeding up the new fleet's roll -out, particulate trap emission control retrofits are waived for the soon to be retired current fleet. WM's current fleet will remain fully compliant with less- stringent Federal diesel emissions requirements. Section 2.1.15.6: Clarifies labeling and re- labeling specifications for collection containers. Section 2.2.1.3: Clarifies collection container type and size standards. Section 2.2.3.3: Increases collection frequency to weekly year -round for compostables (specifically curbside yard debris and food scraps recycling) with no related rate increase. The every- other -week 15 August 23, 2011 Finance, Economic Development and Regional Affairs Committee Waste Management Contract Amendment Page 2 service schedule formerly used during winter months has been eliminated. Waste Management consented to this service improvement via a separate letter of understanding executed in 2010, allowing implementation of this schedule change this past winter. Section 2.2.6.2: Clarifies that drop -boxes (large detachable containers) may be used for no -cost recyclables collection services at multi- family complexes as appropriate. Section 2.3.2 - Customer Service (specifically Section 2.3.2.2.3 on Call Center performance): Limits on operational and resource capacity at WM's regional Call Center in Oak Harbor, WA means that WM cannot meet specifications set by the current contract. Updated performance specifications parallel the system the City of Seattle developed for a similar contract with WM. This includes weekly data reporting to improve Call Center performance monitoring, along with automatic financial penalties for substandard performance. Section 2.3.5: Establishes an ongoing incentives /rewards program to encourage participation in all recycling efforts. Updates the timing for mailing WM's annual service updates to allow notification of the annual March rate adjustment (rather than the former mid - winter adjustment). Section 4.1: This section sets monetary damages (performance fees) for failure to meet many specified contract parameters. The two key areas addressed include: • Penalties to prompt WM's compliance with fleet replacement and equipment use reporting. • Revised Call Center performance penalties. A handful of minor corrections and clarifications appear in other sections of the contract. Any questions regarding this proposed contract amendment can be directed to Rob Van Orsow at 253.835.2770. Attachment: Waste Management Comprehensive Collection Contract (Amended) cc: Project File Day File 16 AMENDED AND RESTATED SEPTEMBER .2011 COMPREHENSIVE GARBAGE, RECYCLABLES AND COMPOSTABLES COLLECTION AGREEMENT City of Federal Way and Waste Management of Washington, Inc. March 1, 2010 — February 28, 2017 17 AMENDED AND RESTATED COMPREHENSIVE GARBAGE, RECYCLABLES AND COMPOSTABLES COLLECTION AGREEMENT TABLE OF CONTENTS RECITALS....................................................................................................... ..............................!� DEFINITIONS .......... .. .................................... . ............................... .. ............. . ............................... � 1. TERM OF CONTRACT ........................................................................ ............................... 1 2. SCOPE OF WORK ................................................................................... ............................1 2.1 General Collection System Requirements ...................................... ............................. 2 .1.1 City Service Area ............................................................. ............................. 2.1.2 Annexation ....................................................................... ............................. 2.1.3 Unimproved Public Streets and Private Roads ................ .............................13 2.1.4 Hours/Days of Operation ................................................. ............................. 2.1.5 Employee Conduct ......................................................... ............................... 3 2.1.6 Disabled Persons Service ................................................. ............................. 2.1.7 Holiday Schedules ........................................................... ............................. 2.1.8 Inclement Weather and Other Service Disruptions ......... .............................14 2.1.9 Suspending Collection from Problem Customers ............ .............................16 2.1.10 Missed Collections ........................................................... ............................. 2.1.11 Same Day Collection ....................................................... ............................. 2.1.12 Requirement to Recycle and Compost ............................. .............................18 2.1.13 Routing, Notification and Approval .............................. ............................... 9 2.1.14 Equipment Age /Condition ............................................... ............................. 2.1.15 Container Requirements and Ownership ......................... .............................20 2.1.15.1 Micro -Cans, Mini -Cans and Garbage Cans ... .............................21 2.1.15.2 Garbage, Recyclables and Compostables Carts ..........................2L 2.1.15.3 Detachable and Drop -Box Containers ........... .............................23 2.1.15.4 Recycling Carts 2AT 2.1.15.5 Ownership ...................................................... .............................25- 2.1.15.6 Container Colors and Labeling ...................... .............................25 2.1.15.7 Container Weights ......................................... ..................... 2.1.16 Spillage ............................................................................ ............................. 2.1.17 Pilot Programs ................................................................. ............................. 2.1.18 Disruption Due to Construction ....................................... ............................. 2.1.19 Contractor Planning Assistance ........................................ ............................ 2.1.20 Safeguarding Public and Private Facilities ...................... .............................28 2.1.21 Company Name ............................................................... .............................28 2.1.22 Transition and Implementation of Contract ..................... .............................29 2.1.23 Ongoing Coordination with City and Performance Review ......................... 32" 2.1.24 Disposal Restrictions and Requirements ......................... .............................33 City of Federal Way Solid Waste Collection Contract September 2011 f Deleted: I Deleted: 1 Deleted: 6 2.2 2.1.25 Direct Payment of Disposal Fees by City ........................ .............................33 I Deleted: 27 2.1.26 Alternative Fuels: Biodiesel and Natural Gas (NG) ........ .............................34 l Deleted Compressed 2.1.27 Violation of Ordinance .................................................... .............................35 Deleted: C Collection Services ......................................................................... ............................. Deleted: 27 2.2.1 Single- Family Residence Garbage Collection ................. .............................35 Deleted: 28 Deleted: 28 2.2.1.1 Subject Materials .......................................... .............................. 5 Deleted: 28 2.2.1.2 Collection Containers .................................... .............................35 Deleted: 28 2.2.1.3 Specific Collection Requirements ................. ............................. Deleted: 29 2.2.2 Single - Family Residence Recyclables Collection ........... .............................37 1 Deleted: 29 2.2.2.1 Subject Materials ........................................... .............................37 1, Deleted: 30 j 2.2.2.2 Containers ..................................................... ..............................A i Deleted: 30 2.2.2.3 Specific Collection Requirements ................. .............................38 i Deleted: 31 2.2.3 Compostables Collection ................................................. .............................40 Deleted: 32 j Deleted: 33 � 2.2.3.1 Subject Materials ............................................ ........................ Deleted: 33 2.2.3.2 Containers ...................................................... .............................40 2.2.3.3 Specific Collection Requirements ................ ..............................4-L Deleted: 33 � 2.2.3.4 Food Scraps Collection .................................. .............................41 Deleted: 34 Deleted: 35 2.2.4 Single Family Bulky Waste Collection ............................ .............................41. 1' Deleted: 35 2.2.4.1 Subject Materials ............................................ ............................41, Deleted: 35 2.2.4.2 Specific Collection Requirements ................ ..............................42, :, Deleted: 35 2.2.5 Multi - Family Complex and Commercial Customer Garbage Collection ..... 42 Deleted: 35 2.2.5.1 Subject Materials .......................................... ..............................4Z f Deleted: 35 j 2.2.5.2 Containers ..................................................... .............................. i Deleted: 36 2.2.5.3 Specific Collection Requirements ................. .............................43 Deleted: 36 2.2.6 Multi- Family Complex Recyclables Collection .............. .............................44 ! Deleted: 37 2.2.6.1 Subject Materials ........................................... ............................. 1 Deleted: 37 2.2.6.2 Containers ....................................................... ............................ Deleted: 37 2.2.6.3 Specific Collection Requirements ................. ............................. Deleted: 38 2.2.6.4 Provision of Limited -Scale Recyclables Collection for Multi - Family Customers .......................................... .............................45 Deleted: 38 2.2.6.5 Multi- Family Recycling Outreach and Incentives ......................40 Deleted: 39 2.2.7 Commercial Recycling Collection — Universal Cart-Based Recycling Collection Services, Other Commercial Services and Fee Ca 4 Deleted: 39 2.2.7.1 Subject Materials ........................................... .............................40 Deleted: 40 2.2.7.2 Containers ....................................................... •...........................4_? Deleted: 40 2.2.7.3 Specific Collection Requirements ................. .............................47 Deleted: 41 2.2.8 Multi - Family Complex and Commercial Customer Compostables Collection ......................................................................................... .............................48 Deleted: at City of Federal Way Solid Waste Collection Contract September 2011 19 2.2.8.1 Subject Materials ........................................... ............................. 2.2.8.2 Containers ...................................................... ............................. 2.2.8.3 Specific Collection Requirements ................. .............................49 2.2.9 Drop -Box Container Garbage Collection ........................ .............................50 2.2.9.1 Subject Materials ........................................... ............................. 2.2.9.2 Containers ...................................................... ............................. 2.2.9.3 Specific Collection Requirements ................. .............................50 2.2.10 Temporary Container Customers ..................................... .............................51 2.2.11 Municipal Services ......................................................... .............................. 5_� 2.2.12 City- Sponsored Community Events ................................ .............................53 2.2.13 Mixed -Use Buildings ....................................................... ............................. 2.2.14 Other Solid Waste Collection Services ............................. ............................ 2.3 Management .................................................................................... ............................. 2.3.1 Responsibility of Participants .......................................... .............................54 2.3.1.1 Contractor's Responsibilities ......................... .............................54 2.3.1.2 City's Responsibilities ................................... .............................56 2.3.2 Customer Service and Billing .......................................... .............................57 2.3.2.1 Office Location .............................................. ............................. 2.3.2.2 Customer Service Requirements .................... .............................58 2.3.2.2.1 Customer Service Representative Staffing ...............5X 2.3.2.2.2 Service Recipient Complaints and Requests ............5A 2.3.2.2.3 Handling of Customer Calls ........ .............................59 2.3.2.2.4 Corrective Measures .................... .............................6? 2.3.2.2.5 Internet Website .......................... ..............................�L 2.3.2.2.6 Full Knowledge of Programs Required .................... 2.3.3 Contractor's Customer Billing Responsibilities .............. .............................63 2.3.4 Reporting • ......................................................................... ............................ 2.3.4.1 Monthly Reports ............................................ .............................65 2.3.4.2 Annual Reports .............................................. .............................67 2.3.4.3 Ad Hoc Reports ............................................. .............................67 2.3.5 Promotion and Education ................................................ .............................68 2.3.6 Field Monitoring .............................................................. .............................69 2.3.7 Transition to Next Contractor .......................................... .............................69 3. COMPENSATION .................................................................................... .......................... 3.1 Compensation to the Contractor ................................................... ............................... 3 .1.1 Rates .............................................................................. ............................... 7 0 3.1.2 Itemization on Invoices ...................... ............................... ............................ 3.1.3 Discontinuing Service for Nonpayment ........................... .............................70 City of Federal Way Solid Waste Collection Contract September 2011 Deleted: 41 j Deleted: 41 I Deleted: 42 j Deleted: 43 Deleted : 43 Deleted: 43 Deleted: 43 Deleted: 44 Deleted: 44 Deleted: 46 Deleted: 46 Deleted: 47 Deleted: 47 Deleted: 47 Deleted: 47 Deleted: 49 f Deleted: 50 Deleted: 50 Deleted: 51 Deleted: 61 Deleted: 62 Deleted: 62 20 Deleted: 59 Deleted: 61 Deleted: 61 Deleted: 61 Deleted: 61 3.2 Compensation to the City ............................................................... .............................71 Deleted: 62 3.3 Compensation Adjustments ............................................................ .............................7L Deleted: 63 3.3.1 Annual Rate Adjustment ................................................ ............................... Deleted: 63 3.3.2 Disposal Fee Adjustments .............................................. .............................. Deleted: 64 3.3.3 Changes in Recyclables or Compostables Processing Sites and Tipping Fees ......................................................................................... .............................73 Deleted: 64 i 3.3.4 Other Modifications ......................................................... .............................73 Deleted: 64 3.4 Change in Law ................................................................................ .............................73 ! Deleted: 64 4. FAILURE TO PERFORM, REMEDIES, TERMINATION ............... .............................. � '` Deleted: 65 4.1 Performance Fees ............................................................................ .............................74 Deleted: 65 4.2 Contract Default .............................................................................. .............................77 Deleted: 69 j 4.3 Availability of Collection Vehicles ................................................ .............................79 f Deleted: 70 5. NOTICES ................................................................................................. .............................79 Deleted: 71 6. GENERAL TERMS 80 Deleted. 71 6.1 Collection Right ....................................................•--........................ ............................8(1 1 Deleted: 71 6.2 Access to Records ............................................................................ ............................81 Deleted: 72 6.3 Contractor to Make Examinations .................................................. .............................81 I Deleted: 72 6.4 Insurance ......................................................................................... .............................82 Deleted 73 6.4.1 Minimum Scope of Insurance ........................................ ............................... 2 i Deleted: r 6.4.2 Minimum Amounts of Insurance ..................................... .............................83 Deleted: 74 6.4.3 Deductibles and Self- Insured Retentions ......................... .............................83 ; Deleted; 74 6.4.4 Other Insurance Provisions .............................................. .............................83 Deleted: 75 6.4.5 Acceptability of Insurers .................................................. .............................84 Deleted: 75 6.4.6 Verification of Coverage ................................................. .............................84 6.4.7 Subcontractors ................................................................. .............................84 I Deleted: 75 j 6.4.8 ACORD Form .................................................................. .............................84 Deleted: 75 1 Deleted: 76 6.5 Performance Bond .......................................................................... ............................. Deleted: 76 6.6 Indemnification ............................................................................... ............................. Deleted: 76 6.6.1 Indemnify and Hold Harmless ......................................... .............................85 1 Deleted: 76 6.6.2 Notice to Contractor; Defense ......................................... ............................. Deleted: 77 6.6.3 Industrial Insurance Immunity Waiver ............................ .............................86 Del, 77 6.7 Payment of Claims .......................................................................... .......••••...--- ............8b Deleted: 77 6.8 Confidentiality of Information .......................................................• .............................87 Deleted: 78 6.9 Assignment of Contract .................................................................. .............................87 Deleted: 78 6.9.1 Assignment or Pledge of Moneys by the Contractor ....... .............................87 Deleted: 78 6.9.2 Assignment, Subcontracting, Delegation of Duties and Change in Contro1.87 Deleted: 78 6.10 Laws to Govern/Venue ................................................................... .............................80 Deleted: 79 6.11 Compliance With Law .................................................................... .............................88 Deleted: 79 6.12 Non - Discrimination ........................................................................ .............................88 ; Deleted: 79 6.13 Permits and Licenses ...................................................................... .............................89 ; Deleted: so City of Federal Way 4 September 2011 Solid Waste Collection Contract 21 6.14 Relationship of Parties .................................................................... ............................. 6.15 Contractor's Relationship with Customers ..................................... ............................. 6.16 Bankruptcy ...................................................................................... ............................. 6.17 Right to Renegotiate /Amendment .................................................. ............................. 6.18 Force Majeure ................................................................................. ............................. 6.19 Illegal Provisions/ Severability ....................................................... ..............................91 6.20 Waiver ............................................................................................ ..............................9� 6 .21 Entirety ........................................................................................... .............................. Attachment A: Service Area Map Attachment B: Contractor Initial Rates Attachment C: Rate Modification Example K: \SWR \WM\contract \]0 -003 SWR Collection Amd 1 Striker 09- 16- 2011.doc City of Federal Way Solid Waste Collection Contract September 2011 22 This solid waste collection contract is entered into by and between the City of Federal Way, a municipal corporation of the State of Washington ( "City "), and Waste Management of Washington, Inc., a Washington corporation ( "Contractor ") to provide for collection of Garbage, Compostables, and Recyclables from Single - Family Residences, Multi- Family Complexes and Commercial Customers located within the City Service Area. (Each capitalized term is hereinafter defined.) The parties, in consideration of the promises, representations and warranties contained herein, agree as follows: RECITALS WHEREAS the City and Contractor in 2010 entered into an agreement entitled " Comprehensive Deleted: WHEREAS, the Contractor Garbage Recvclables and Compostables Collection. "She "Contract." and represents that i` has the experience, resources and expertise necessary to perform the contract services; ands WHEREAS. the Citv and Contractor wish to amend the Contract with various modifications_ including WHEREAS, the contractor currently acceleratin& the implementati n of lo4h�er_e nission collection vehic�es. in creas in the C o mpostables provides solid waste service under ; contract with the city which will expire collectio frequency_ and modifying the call center perfo stand to reflect the Co December 31, zolo andQ curre capabilities: and WHEREAS, the City and Contractor have negotiated this new agreement with enhanced services to replace and WH EREAS, Section 6.17 of the Contract pr oides that the City and Contractor may negotiat in g ood supersede the previous contract prior to faith contract ame which may b a uthorize d onl�b� written modi fication. ! the previous contract's termination; and� WHEREAS, the City desires to enter into this contract with the Contractor for the NOW THEREFORE in consideration of the mutual covenants agreements and promises herein Garbage, Recyclables and Compostables collection services; contained, the City and Contractor do hereby agree as follows: Deleted: contract DEFINITIONS Deleted hereafter Average Speed of Answer (ASA)• Average Speed of Answer is based on the average time Customers spend, in queue starting immediately after completion of any automated front -end or Deleted: calls made to Contractor are � screening prompts Time in queue is considered the total on -hold time spent awaiting live �� customer service representative to answer, and is the basis for calculating ASA. ,Abandoned Call Percentage (ABA %): Abandoned Call Percentage is based on the number of Formatted: Font: Bold Customer callers that disconnect for any reason while on -hold in queue prior to initial live lDeleted: have a call to Co ntract or custo service representative answer, Deleted: ed ' , Formatted: Font: Not Bold j Change in Control: Change in Control means any sale, merger, policy of assets, the issuance of new shares, any change in the voting rights of existing shareholders, or other change in ownership which transfers the 25% or more of the beneficial interest therein from one entity to another. Provided, however, that intracompany transfers, such as transfers between different subsidiaries or branches of the parent corporation of the Contractor, or transfers to corporations, limited partnerships, or any other entity owned or controlled by the Contractor upon the effective date of this contract shall not constitute a change in control. City of Federal Way Solid Waste Collection Contract September 2011 23 City: The word "City" means the City of Federal Way, King County, Washington. As used in the Contract, it includes the official of the City holding the office of the City Manager or her/his designated representative, such as the City's Director of Public Works. City Service Area: The initial City Service Area shall be the corporate limits of the City as of March 1, 2010. Commercial Customer: The term "Commercial Customer" means non - residential Customers including businesses, institutions, governmental agencies and all other users of commercial -type Garbage collection services. Compostables: The word "Compostables" means Yard Debris and Food Scraps separately or combined. Compostables Cart: The term "Compostables Cart" means a Contractor- provided 35 -, 64- or 96- gallon wheeled cart provided to Compostables collection Customers for the purpose of containing and collecting Compostables. Container: The word "Container" means any Micro -Can, Mini -Can, Cart, Detachable Container or Drop -Box Container owned and provided by the Contractor. Contractor: The word "Contractor" means Waste Management of Washington, Inc., which has contracted with the City to collect and dispose of Garbage and to collect, process, market and transport Recyclables and Compostables. Curb or Curbside: The words "Curb" or "Curbside" mean on the homeowners' property, within five (5) feet of the Public Street or Private Road without blocking sidewalks, driveways or on- street parking. If extraordinary circumstances preclude such a location, Curbside shall be considered a placement suitable to the resident, convenient to the Contractor's equipment, and mutually agreed to by the City and Contractor. Customer means all users of solid waste services. Detachable Container: The term "Detachable Container" means a watertight metal or plastic Container equipped with a tight -fitting cover, capable of being mechanically unloaded into a collection vehicle, and that is not less than one (1) cubic yard or greater than eight (8) cubic yards in capacity. Drop -Box Container: The term "Drop -Box Container" means an all -metal Container with ten (10) cubic yards or more capacity that is loaded onto a specialized collection vehicle, transported to a disposal or recycling site, emptied and transported back to the Customer's site. Extra Unit: The term "Extra Unit" means excess material which does not fit in the Customer's primary Container. In the case of Garbage Containers under one cubic yard in capacity, an Extra Unit is 32- gallons, and may be contained in either a plastic bag or Garbage Can. In the case of Containers one cubic yard or more in capacity, and Extra Unit is one cubic yard. In the case of Residential Compostables collection, an Extra Unit shall be 96- gallons. City of Federal Way Solid Waste Collection Contract September 2011 24 Food Scraps: The term "Food Scraps" mean all Compostable pre- and post- consumer Food Scraps placed in a Compostables Cart, such as whole or partial pieces of produce, meats, bones, cheese, bread, cereals, coffee grounds or egg shells, and food - soiled paper such as paper napkins, paper towels, paper plates, coffee filters, paper take -out boxes, pizza boxes, or other paper or biodegradable products specifically accepted by the Contractor's selected composting site. Food Scraps shall not include large dead animals, plastics, diapers, cat litter, liquid wastes, pet wastes or other materials prohibited by the selected composting facility. The range of materials handled by the Compostables collection program may be changed from time to time upon the approval of the City to reflect those materials allowed by the Seattle -King County Health Department for the frequency of collection provided by the Contractor. Garbage: The word "Garbage" means all putrescible and nonputrescible solid and semi -solid wastes, including, but not limited to, rubbish, ashes, industrial wastes, swill, demolition and construction wastes, and discarded commodities that are placed by Customers of the Contractor in appropriate bins, bags, cans or other receptacles for collection and disposal by the Contractor. The term Garbage shall not include Hazardous Wastes, Special Wastes, Source - Separated Recyclables or Compostables. Garbage Can: The term "Garbage Can" means a City- approved Container that is a water -tight galvanized sheet -metal or sturdy plastic Container not exceeding four (4) cubic feet or thirty-two (32) gallons in capacity; fitted with two (2) sturdy looped handles, one on each side; and fitted with a tight cover equipped with a handle. All Containers shall be rodent and insect proof. Garbage Cart: The term "Garbage Cart" means a Contractor- provided 20 -, 35 -, 64- or 96- gallon wheeled cart suitable for household deposit, storage and Curbside placement and collection of Garbage. Garbage Carts shall be rodent and insect proof and kept in sanitary condition at all times. Hazardous Waste: The teen "Hazardous Waste" means any substance that is: A. Defined as hazardous by 40 C.F.R. Part 261 and regulated as Hazardous Waste by the United States Environmental Protection Agency under Subtitle C of the Resource Conservation and Recovery Act ( "RCRA ") of 1976, 42 U.S.C. § 6901 et sea. as amended by the Hazardous and Solid Waste Amendments ( "HSWA ") of 1984; the Toxic Substances Control Act, 15 U.S.C. § 2601 et sea. or any other federal statute or regulation governing the treatment, storage, handling or disposal of waste imposing special handling or disposal requirements similar to those required by Subtitle C of RCRA. B. Defined as dangerous or extremely hazardous by Chapter 173 -303 WAC and regulated as dangerous waste or extremely Hazardous Waste by the Washington State Department of Ecology under the State Hazardous Waste Management Act, Chapter 70.105 RCW, or any other Washington State statute or regulation governing the treatment, storage, handling or disposal of wastes and imposing special handling requirements similar to those required by Chapter 70.105 RCW. City of Federal Way Solid Waste Collection Contract September 2011 25 King County Disposal System: The term "King County Disposal System" means the real property owned, leased or controlled by the King County Solid Waste Division, King County, Washington for the disposal of Garbage, or such other site as may be authorized by the then current King County Comprehensive Solid Waste Management Plan. Micro -Can: The term "Micro -Can" means a water -tight plastic Container not exceeding ten gallons in capacity; fitted with two sturdy handles, one on each side; and fitted with a tight cover. Mini -Can: The term "Mini -Can" means a water -tight plastic Container not exceeding twenty gallons in capacity; fitted with two sturdy handles, one on each side; and fitted with a tight cover. Mixed Paper: The term "Mixed Paper" means magazines, junk mail, phone books, bond or ledger grade paper, cardboard, paperboard packaging and other fiber -based materials meeting industry standards. Tissue paper, paper towels, food - contaminated paper or paper packaging combined with plastic, wax or foil are excluded from the definition of Mixed Paper. Mixed -Use Building: The term "Mixed -Use Building" means a structure inhabited by both Residential and Commercial Customers. Multi- Family Complex: The term "Multi- Family Complex" means a multiple -unit Residence with multiple attached or unattached dwellings billed collectively for collection service. Private Road: The term "Private Road" means a privately owned and maintained way that allows for access by a service truck and that serves multiple Residences. Public Street: The term "Public Street" means a public right -of -way used for public travel, including public alleys. Recyclables: The word "Recyclables" means aluminum cans; corrugated cardboard; glass Containers; Mixed Paper; motor oil, newspaper; recyclable plastic Containers that have contained non - hazardous products; polycoated or aseptic cartons; Scrap Metals and tin cans. Recycling Cart: The term "Recycling Cart" means a Contractor - provided 35 -, 64- or 96- gallon wheeled cart suitable for household collection, storage and Curbside placement of Source - Separated Recyclables. Recycling Container: The term "Recycling Container" means a Contractor- provided Container suitable for on -site collection, storage and placement of Source - Separated Recyclables at Multi - Family Complexes and Commercial Customer locations. Residence/Residential: The words "Residence" or "Residential' mean a living space, with a kitchen, individually rented, leased or owned. Scrap Metals: The term "Scrap Metals" means ferrous and non - ferrous metals, not to exceed two (2) feet in any direction and thirty-five (35) pounds in weight per piece. City of Federal Way Solid Waste Collection Contract September 2011 i Deleted: Many existing Customers i were provided with Mini -Cans which will continue to be used and then be replaced I `upon request or when worn out with a I Deleted: A 20 Deleted: twenty - gallon Garbage Cart which shall be the default container provided to Custo mers who request the J Deleted: considered a Deleted: "Mini -Can" level of service. l Deleted:. Deleted: Exceptions to provide Mini - Cans are allowed in cases where a Garbage Cart does not meet a Customer's requirements. ¶ M Single - Family Residence: The term "Single - Family Residence" means all one -unit houses, duplexes, triplexes, four- plexes, and mobile homes that are billed for collection service individually and located on a Public Street or Private Road. Source - Separated: The term "Source- Separated" means certain reclaimable materials that are separated from Garbage by the generator for recycling or reuse, including, but not limited to Recyclables, Compostables and other materials. Special Waste: The term "Special Waste" means polychlorinated biphenyl ( "PCB ") wastes, industrial process wastes, asbestos containing materials, petroleum contaminated soils, treated/de- characterized wastes, incinerator ash, medical wastes, demolition debris and other materials requiring special handling in accordance with applicable federal, state, county or local laws or regulations. Total Service Factor Percent (TSF %) — The percentage of all Customer calls offered on a monthly basis that Contra answered within a specified period of seconds. Yard Debris: The term "Yard Debris" means leaves, grass and clippings of woody, as well as fleshy, plants. Unflocked, undecorated holiday trees are acceptable. Materials larger than four (4) inches in diameter or four (4) feet in length are excluded. Bundles of Yard Debris up to two feet by two feet by four feet (2'x2'x4') in dimension shall be allowed and shall be secured by degradable string or twine, not nylon or other synthetic materials. Kraft paper bags and untied reusable plastic -mesh bags may also be used to contain extra Yard Debris. Shredded Compostable Mixed Paper may be included in Compostables Carts. City of Federal Way to September 2011 Solid Waste Collection Contract 27 AMENDED AND RESTATED COMPREHENSIVE GARBAGE, RECYCLABLES AND i r rormatted: Undedine COMPOSTABLES COLLECTION AGREEMENT This Agreement (hereafter, "Contract") Inade and entered into the Thirteenth day of January Deleted: weeme,t 2010, by and between the City of Federal Way, a municipal corporation (hereafter, "City "), and Deleted: is Waste Management of Washington, Inc, a Washington corporation (hereafter, "Contractor ") is Deleted: is hereby amended and restated September 2011 1. TERM OF CONTRACT The term of this Contract is seven years, starting March 1, 2010, and expiring February 28, 2017. The City may, at its sole option, extend the agreement for up to two (2) extensions, each of which shall not exceed two (2) years in duration. Any such extension shall be under the terms and conditions of this Contract, as amended by the City and Contractor from time to time. To exercise its option to extend this Contract, notice shall be given by the City to the Contractor no less than ninety (90) days prior to the expiration of the Contract term or the expiration of a previous extension. In the event that additional areas are annexed into the City on or before the termination of this Contract, those annexation areas shall continue to be serviced under the terms of this Contract for a seven (7) year period, starting on the date of annexation, in accordance with Section 2.1.2 of this Contract. 2. SCOPE OF WORK 2.1 General Collection System Requirements The Contractor shall collect, take title to and dispose of Garbage, Recyclables and Compostables according to the terms and conditions of this agreement; provided, that the Contractor shall not knowingly or as a result of gross negligence collect or dispose of Hazardous Waste or Special Waste as those terms are defined herein. The Contractor shall indemnify the City for any City damages cause by violation of this Section. To the extent identifiable, Customers shall remain responsible for any Hazardous Waste or Special Waste inadvertently collected and identified by Contractor. 2.1.1 City Service Area The Contractor shall provide all services pursuant to this Contract throughout the entire City Service Area. 2.1.2 Annexation City of Federal Way Solid Waste Collection Contract 11 September 2011 28 If, during the term of the Contract, additional territory is added to the City through annexation or other means within which the Contractor has an existing WUTC certificate or other franchise for solid waste collection at the time of annexation, the Contractor shall make collection in such annexed area in accordance with the provisions of this Contract at the unit prices set forth in this Contract. The City acknowledges that equipment, such as trucks, carts and Containers, may take time to procure, and therefore, shall not penalize the Contractor for reasonable delays in the provision of services to annexed areas due to procurement delays that are not within the control of the Contractor. This Contract is in lieu of a franchise as provided in RCW 35A.14.900. The Contractor agrees that their certificate applicable to those annexation areas shall be cancelled effective the date of annexation by the City. The Contractor expressly waives and releases its right to claim any damages or compensation from the City, its officers, agents, or assigns arising out of the cancellation of any pre- existing permit or franchise held by the Contractor prior to annexation, and further specifically waives the right to receive any additional compensation or any rights of collection in the newly annexed territory. The term during which the Contractor will service any future annexation areas shall be seven (7) years, notwithstanding the term set forth in Section 1 of this Agreement. If, during the life of the Contract, additional territory is added to the City through annexation within which the Contractor does not have an existing WUTC certificate or other franchise for Garbage or other collections, then, upon written notice from the City, Contractor agrees to make collections in such annexed areas in accordance with the provisions of this Contract at the unit price set forth in this Contract. The City acknowledges that equipment, such as trucks, carts and Containers, may take time to procure for distribution, and therefore, shall not penalize the Contractor for reasonable delays in the provision of services to annexed areas covered by this paragraph due to procurement delays that are not within the control of the Contractor. If a party other than the Contractor holds the WUTC certificate for any such additional territory added to this Contract by annexation, the City will indemnify, hold harmless and defend the Contractor from any and all claims, actions, suits, liability, loss, costs, expenses and damages, including costs and attorney fees, arising out of Contractor's service in annexed territory under this Contract. Annexed areas Customers shall receive the same Containers as used elsewhere in the City, in accordance with the provisions of this Contract. hi the event where an annexed area is being serviced with Containers different from the City's program, the Contractor shall be responsible for timely Customer notification, removal and recycling of existing Containers and delivery of appropriate Containers to those Customers. City of Federal Way 12 September 2011 Solid Waste Collection Contract 29 2.1.3 Unimproved Public Streets and Private Roads Residences located in an area that does not allow safe access, turn- around or clearance for service vehicles will be provided service if materials are set out adjacent to the nearest Public Street or Private Road that provides safe access. In the event that the Contractor believes that a Private Road cannot be safely negotiated or that providing walk -in service for Single - Family Customers is impractical due to distance or unsafe conditions, the Contractor shall work with the Customer to negotiate the nearest safe and mutually convenient pick up location. If the Contractor believes that there is a probability of Private Road damage, the Contractor shall inform the respective Customers. Contractor may require a damage waiver agreement or decline to provide service on those Private Roads. The City shall review and approve the damage waiver form prior to its use with the Contractor's Customers. 2.1.4 Hours/Days of Operation All collections in Single- Family Residence, Multi- Family Complex and Mixed -Use Building areas shall be made on Monday through Friday, between the hours of 7:00 a.m. and 6:00 p.m. The City may authorize a temporary extension of hours or days. Saturday collection is allowed to the extent consistent with make -up collections, and holiday and inclement weather schedules. All collection from Commercial Customers shall be made Monday through Saturday with the exception of Customers near areas zoned Residential, which shall be made only between the hours of 7:00 a.m. and 6:00 p.m. Exemptions may be granted in writing by the City to accommodate the special needs of Customers. City code noise restrictions, as amended from time to time, shall be applicable to collection services provided under this contract. 2.1.5 Employee Conduct The Contractor's employees collecting Garbage, Recyclables and Compostables shall at all times be courteous, refrain from loud, inappropriate or obscene language, exercise due care, perform their work without delay, minimize noise, and avoid damage to public or private property. If on private property, employees shall follow the regular pedestrian walkways and paths, returning to the street after replacing empty Containers. Employees shall not trespass or loiter, cross flower beds, hedges or property of adjoining premises, or meddle with property that City of Federal Way 13 September 2011 Solid Waste Collection Contract 30 does not concern them or their task at hand. While performing work under the Contract, employees shall wear a professional and presentable uniform with an identifying badge with photo and company emblem visible to the average observer. If any person employed by the Contractor to perform collection services is, in the opinion of the City, incompetent, disorderly or otherwise unsatisfactory, the City shall promptly document the incompetent, disorderly or unsatisfactory conduct in writing and transmit the documentation to the Contractor with a demand that such conduct be corrected. The Contractor shall investigate any written complaint from the City regarding any unsatisfactory performance by any of its workers. If the offending conduct is repeated, the City may require that the person be removed from all performance of additional work under this Contract. Removal shall be addressed by the Contractor immediately, and related documentation shall be provided to the City. 2.1.6 Disabled Persons Service The Contractor shall offer carry-out service for Garbage, Recyclables and Compostables to households lacking the ability to place Containers at the Curb, at no additional charge. The Contractor shall use qualification criteria that are fair and meet the needs of the City's disabled residents. These criteria shall comply with all local, state and federal regulations, and shall be subject to City review and approval prior to program implementation. 2.1.7 Holiday Schedules The Contractor shall observe the same holiday schedule as do King County Transfer Stations (New Years Day, Thanksgiving Day, and Christmas Day). When the day of regular collection is a King County Transfer Station holiday, the Contractor may reschedule the remainder of the week of regular collection to the next succeeding workday, which shall include Saturdays. The Contractor may not collect Residential Garbage, Recyclables or Compostables earlier than the regular collection day due to a holiday. Commercial collections may be made one day early only with the consent of the Commercial Customer. 2.1.8 Inclement Weather and Other Service Disruptions When weather conditions are such that continued operation would result in danger to the Contractor's staff, area residents or property, the Contractor shall collect only in areas that do not pose a danger. The Contractor shall City of Federal Way 14 September 2011 Solid Waste Collection Contract 31 notify the City of its collection plans and outcomes for each day that severe inclement weather is experienced as soon as practical that same business day. The Contractor shall collect Garbage, Recyclables and Compostables from Customers with interrupted service on the first day that regular service to a Customer resumes and shall collect reasonable accumulated volumes of materials equal to what would have been collected on the missed collection day(s) from Customers at no extra charge. Following notification to the City, the Contractor will be provided temporary authorization to perform collection services after 6:00 pm and/or on Saturdays following disruptions due to weather in order to finish collection routes. The Contractor shall handle w -2after- related service interruptions as follows: I Single Family Residential Garbage Customers: Make- - collection shall occur on that Customer's service day the following week. 2 Single Famil�� Reside, tial Recycling customers: Make -up collection shall occur on the Customer's next scheduled collection day, The Contractor shall provide a City- approved Recyclables drop- -off opportunity to th ose missed Customers to accommodate excess Recyclables that exceed th Customers' Cart capacity. The drop -off oportunity may be one or more centrally located containers or trucks convenient to the area where Customers were missed. 3 Single Family Residential Compostables Customers: Make -up collection shall occur on that Customer's next scheduled service day. 4 All other Multi - family and Commercial Services: Make-up collection shall occur or the first by (Monday through Saturday) that safe access is available subject to the availability of collection trucks and drivers.. In the event successive weather events occur on. the same scheduled Single - family Residence collection day(s) two or more wee in a row example, no collection service for Tuesday Customers two w eeks running', make -up collection will be made on the next possible day. In these c ases, the Contractor shall not wait for the regularly scheduled collection day the fol lowing week to service that area. In the event of successive se rvice City of Federal Way 15 September 2011 Solid Waste Collection Contract Deleted: If successive weather events occur on the same scheduled collection day(s) two weeks in a row for a single collection day (i.e., Tuesday Customers), an additional collection will be made on the next possible business day that same week, (i.e. not waiting for the regularly scheduled collection day for the missed area.) If multiple days are missed due to inclement weather in multiple weeks, collections shall be trade on the next regularly scheduled collection day. In the event of successive service disruptions impacting entire neighborhoods, Contractor may provide temporary Residential Garbage collection sites using driver - staffed Drop Box Containers or other suitable equipment, with no extra charge assessed for such temporary service. Formatted: Font: Times New Roman, 12 pt Formatted: Bullets and Numbering De leted: in two weeks. Formatted: Font: Times New Roman, 12 pt Formatted: Font: Times New Roman, 12 pt Delete t h e following week. Formatted: Font: Times New Roman, 12 pt Deleted: s Formatted: Font: Times New Roman, 12 pt 32 disruptions impacting entire neighborhoods, Contractor may provide temporary Residential Garbage, Compostables, and Recyclables collection sites using driver - staffed Drop -Box Containers or other suitable equipment, with no extra charge assessed for such temporary service. The Contractor and City will develop and implement a weath - related operations & communications protocol to more specifically address management of service disruptions. This protocol will detail pre -event and post -event inclement weather desiQrtation and recovery plans, as well as identifying, potential temporary collection sites. The inclement weather /disruption in service requirements in the preceding paragraphs may be changed upon mutual written agreement of the Contractor and City at any time during the term of this Contract to better serve Customers. Weather policies shall be included in program information provided to Customers. On each inclement weather day, the Contractor shall release notices to the local newspapers and radio stations (including the Seattle Times, Federal Way Mirror and KING AM, KIRO, KOMO and KUOW radio stations) and the Contractor's website notifying residents of the modification to the collection schedule. The City may specify additional media outlets for Contractor announcements at its discretion. The Contractor shall also notify The Federal Way Mirror newspaper when the duration of an inclement weather event is long enough to warrant notice in that publication. The Contractor shall also notify the Federal Way Mirror newspaper when the inclement weather lasts for four days or more and affects the collection schedule. Contractor shall use automated dialing services to inform Customers at the route level about service changes When closure of roadways providing access or other non - weather related events beyond the Contractor's control prevent timely collection on the scheduled day, the Contractor shall make collections on the first day that regular service to a Customer resumes, collect reasonable accumulated volumes of materials equal to what would have been collected on the missed collection day(s) from Customers at no extra charge. Following notification to the City, the Contractor will be provided temporary authorization to perform collection services after 6:00 pm and/or on Saturdays following such disruptions in order to finish collection routes. Delayed or interrupted collections as described in this Section are not considered service failures for purposes of Section 4.1. 2.1.9 Suspending Collection from Problem Customers The City and Contractor acknowledge that, from time to time, some Customers may cause disruptions or conflicts that make continued service to that Customer unreasonable. Those disruptions or conflicts may include, but not be limited to, repeated damage to Contractor -owned Containers, City of Federal Way Solid Waste Collection Contract 16 September 2011 Deleted:. provided that Customers shall be provided the option of opting out of automated calls 33 repeated refusal to position Garbage, Recycling and Compostables Carts properly, repeated suspect claims of timely set -out followed by demands for return collection at no charge, repeated claims of Contractor damage to a Customer's property, or other such problems. The Contractor shall make every reasonable effort to provide service to those problem Customers. However, the Contractor may deny or discontinue service to a problem Customer if reasonable efforts to accommodate the Customer and to provide services fail. If the Customer submits a written letter to the City appealing the Contractor decision, the City may, at its discretion, intervene in the dispute. In this event, the decision of the City shall be final. The City may also require the denial or discontinuance of service to any Customer who is abusing the service or is determined to be ineligible. 2.1.10 Missed Collections If Garbage, Recyclables or Compostables Containers are set out inappropriately, improperly prepared or contaminated with unacceptable materials, the Contractor shall place in a prominent location a notification tag that identifies the specific problem(s) and reason(s) for rejecting the materials for collection. Failure to provide proper notification to Customers of the reason for rejecting materials for collection shall be considered a missed collection and/or subject to performance fees due to lack of proper Customer notification. The failure of the Contractor to collect Garbage, Recyclables or Compostables that has been set out by a Customer in the proper manner shall be considered a missed pick -up, and the Contractor shall collect the materials from the Customer on the same day if notified by 2,L.00 p.m. Monday through Friday, otherwise the collection shall occur on the next business day. The Contractor shall maintain an electronic database of all missed pick -ups (whether reported by telephone call or e-mail) and Contractor shall routinely note and provide corrective action to those Customers who experience repeated missed pick -ups Such records shall be made available for inspection upon request by the City and shall be included with monthly reports unless otherwise directed by the City. In the event that the Contractor fails to collect the missed pick -up within twenty -four (24) hours of receipt of notice (or on Monday in the event of notification after 4:00 p.m. on Friday), the Contractor shall collect the materials that day and shall be subject to performance fees. If the Contractor is requested by the Customer to make a return trip due to no fault of the Contractor, the Contractor shall be permitted to charge the Customer an additional fee for this service (a "return trip fee" at the rate City of Federal Way Solid Waste Collection Contract 17 September 2011 Deleted: 4:00 34 specified in Attachment B), provided the Contractor notifies the Customer of this charge in advance. 2.1.11 Same Day Collection Garbage, Recyclables and Compostables collection shall occur on the same regularly scheduled day of the week for Single - Family Residence Customers. The collection of Garbage, Recyclables and Compostables from Multi - Family Complexes and Commercial Customers need not be scheduled on the same day. 2.1.12 Requirement to Recycle and Compost The Contractor shall recycle or compost all loads of Source - Separated Recyclables and Compostables collected, unless express prior written permission is provided by the City. The disposal of contaminants separated during processing is acceptable to the extent that it is unavoidable and consistent with industry standards. The Contractor's residuals from the overall processing operations at the facility (including both City and non- City material) shall not exceed 5 %. Recyclables in residual stream shall not exceed 2% of the inbound Recyclables. If more than 2% of inbound materials are found to be contaminants, the Contractor will develop a plan to determine which Customers are adding contaminants in their Recyclables and then provide a public education program to remedy the situation. The Contractor shall process Recyclables in such a manner as to minimize out - throws and prohibitives in baled material. Out - throws shall be less than 8 %, prohibitives less than 1 % -2% by weight of outgoing materials. The Contractor shall remove 90% or more of the inbound contaminants for disposal. City staff shall be provided access to the Contractor's processing facilities at any time for the purposes of periodically monitoring the facilities' performance under this Section. Monitoring may include, but not limited to, taking samples of unprocessed Recyclables, breaking selected bales and measuring the out - throws and prohibitives by weight, taking samples of processed glass and metals, reviewing actual markets and use of processed materials, and other activities to ensure the Contractor's performance under this Section and to ensure that misdirected Recyclables and contamination are minimized. Obvious contaminants included with either Source - Separated Recyclables or Compostables shall not be collected, and shall be left in the Customer's Container with a prominently displayed notification tag (per Section 2.1.10) explaining the reason for rejection. City of Federal Way 18 September 2011 Solid Waste Collection Contract 35 2.1.13 Routing, Notification and Approval The Contractor shall indicate, on a detailed map acceptable to the City, the day of the week Garbage, Recyclables and Compostables shall be collected from each Single - Family Residence. The Contractor may change the day of collection by giving t City written notice includinc the proposed change and a list of affected accounts or gr� oups of accounts at least thirty (30 days rior to the effective date and must obtain advance written approval from the City. On the City Deleted: The Contractor may change approval the Contractor shall p rovide affected Customers with at least the day thi collection by giving notice at a ti pp , p I least thirty (30) days prior to the effective fourteen (14) days written notice of pending changes of collection day. The 1 date othee proposed chan and must obtain advance written approval from the Contractor shall obtain the prior written approval from the City of the City notice to be given to the Customer, and such approval shall not be unreasonably withheld. 2.1.14 Equipment Age /Condition No later than December 31, 2012, all collection vehicles regularly -used by the Contractor for the perfom ance of this Contract shall meet or exceed model year 2019 federal emissio standards. The Contractor shall maintain and operate all of its vehicles to ensure continued compliance with the standards under which these vehicles were originally certified and shall not tamper with or otherwise change emissions control equipment it a way that would reduce the originally - specified °rformance. In meeting the requirements of this section all collection vehicles procured by Contractor shall be powered by,Natural Gas fNG) Contractor shall also be required to provide adequate NG fueling capacity at the operations vard where these regularly -used vehicles are serviced and stored. Individual diesel powered back -up collection vehicles are Iimited in use to less than thirty (30) operating days per calendar year and shall not be subject to the age and emission standards that apps to o regularly used collection vehicles but shall be presentable in safe working order and shall be subject to all other conditions of this Section. The accumulated annual use by operating day pf each individual back -up vehicle used by the Contractor shall be reported in the Contractor's monthly report. As of Ja nus 1, 2013, for the remain of th C ontract term in no case shad anv vehicle chassis be older than a total of ten model years from the then- curre model year. All vehicles used in the performance of this Contract shall be maintained in a clean and sanitary manner, and shall be thoroughly washed at least once each week. Vehicles shall be repainted as needed and /or at the request of the City. City of Federal Way 19 September 2011 Solid Waste Collection Contract Formatted: Indent: Left: 1.45" Deleted: 1 Deleted: Com pressed Deleted: C ( Deleted: C Deleted: or Deleted:. All diesel powered vehicles used by Contractor shall be subject to current low sulfur fuel standards, 2007 federal emission standards, and Section 2.126 related to bio diesel fuel use. Deleted: Back -up vehicles shall be presentable, in safe working order and shall be subject to all other conditions of l this Section. i Deleted: All vehicles regularly -used by the Contractor shall be no more than ten i (10) years old and shall be equipped with particulate traps, except that during 2011 and 2012 only, up to 30% of these vehicles may be over ten (10) years old_ The Contractor shall replace the existing fleet with new vehicles during 2012 and 2013, and starting January 1, 2014, all vehicles shall meet model year 2010 or later model year emissions standards. Back -up vehicles used fewer than thirty (30) operating days per calendar year shall not be subject to the age and emission standards that apply to j regularly -used vehicles, but shall be presentable, in safe working order and shall be subject to all other conditions of this Section. Deleted: The accumulated annual use by operating day of each individual back- up vehicle used by the Contractor shall be reported in the Contractor's monthly `report. 36 All collection equipment shall have appropriate safety markings, including all highway lighting, flashing and warning lights, clearance lights, and warning flags, all in accordance with current statutes, rules and regulations. Equipment shall be maintained in good condition at all times. All parts and systems of the collection vehicles shall operate properly and be maintained in a condition satisfactory to the City. The Contractor shall maintain collection vehicles to ensure that no liquid wastes (such as Garbage or Compostables leachate) or oils (lubricating, hydraulic or fuel) are discharged to Customer premises or City streets. Any equipment not meeting these standards shall not be used within the City until repairs are made. All liquid spills will be immediately cleaned to the City's and Customer's satisfaction. Unremediated spills and failure to repair vehicle leaks shall be subject to performance fees as provided in Section 4.1. All collection vehicles shall be labeled with signs on both the front and driver's side door and the rear of the vehicle which clearly indicate the vehicle inventory number. The Customer service telephone number shall be labeled on the side of the vehicle. Signs shall use lettering not less than four (4) inches high and shall be clearly visible from a minimum distance of twenty (20) feet. Signs, sign locations and the telephone number shall be subject to approval by the City. No advertising shall be allowed on Contractor vehicles other than the Contractor's name, logo and Customer service telephone number and website address. Special promotional messages may be permitted, upon the City's prior written approval. In addition, any vehicle regularly used in the City shall include a placard clearly visible at the rear of the vehicle. This placard will show, in lettering at least 12" high, an abbreviated truck designation number limited to two digits specific to Federal Way, for example FW -1, FW -2, or WM -01_ WM- 00etc., limited to a two digit numeral to aid in rapid identification of vehicles to allow more precise reporting and correction of any unsatisfactory condition related to specific vehicles. All Contractor route, service and supervisory vehicles shall be equipped with properly licensed two -way communication equipment. The Contractor shall maintain a base station or have communication equipment capable of reaching all collection areas. 2.1.15 Container Requirements and Ownership The Contractor shall procure and maintain a sufficient quantity of Containers to service the City's Customer base, including seasonal and economic variations in Container demand. Failure to have a Container available when required by a Customer shall subject the Contractor to performance fees, as provided in Section 4.1. Customers may elect to own or secure Containers from other sources, and shall not be subject to discrimination by the Contractor in collection City of Federal Way 20 September 2011 Solid Waste Collection Contract 37 services on that account. However, Containers owned or secured by Customers must be capable of being serviced safely by the Contractor's collection vehicles to be eligible for collection. The Contractor shall provide labels and collection service for compatible Customer -owned Containers. The Contractor is not required to service Customer Containers that are not compatible with the Contractor's equipment. In the event of a dispute as to whether a particular Container is compatible, the City shall make a final determination. 2.1.15.1 Micro -Cans, Mini -Cans and Garbage Cans Any Customer may elect to use Customer -owned Garbage Cans or Contractor -owned Micro -Cans, Mini -Cans or Carts for Garbage collection service. In all cases, Customers will be directed to have at least one rigid Container as their primary Garbage Container. Plastic bags may be used for overflow volumes of Garbage, but not as a Customer's primary Container. If a Customer uses their own Garbage Can, Contractor crews shall be expected to handle the Container in such a way as to minimize undue damage. The Contractor shall be responsible for unnecessary or unreasonable damage to Customer -owned Containers, wear and tear excepted. Many existing Customers were rovided with Mini -Cans which will continue to be used and then be replaced upon request or when worn out with a twenty - gallon Garbage Cart which shall be the default container provided to Customers who request the "Mini -Can" level of service Exceptions to provide Mini -Cans are allowed in cases where a Garbage Cart does not meet a Customer's requirements. 2.1.15.2 Garbage, Recyclables and Compostables Carts The Contractor shall provide Micro -Cans, Mini -Cans, and 35 -, 64- and 96- gallon Garbage Carts for the respective level of Garbage collection; 35 -, 64- or 96- gallon Recyclables Carts; and 35, 64- and 96- gallon Compostables Carts. All Carts shall be manufactured from a minimum of 10 percent (10 %) post - consumer recycled plastic, with a lid that will accommodate a Contractor affixed instructional label. Carts shall be provided to requesting Customers within seven (7) days of the Customer's initial request. Failure to do so will result in City of Federal Way 21 September 2011 Solid Waste Collection Contract 38 performance fees as provided in Section 4.1. All wheeled cart manufacturers, styles and colors shall be approved in writing by the City prior to the Contractor ordering a cart inventory. All Carts must have materials preparation instructions and telephone and website contact information that visually depicts allowed and prohibited materials suitable for the designated Cart either screened or printed on a sticker affixed to the lid. All Contractor -owned wheeled carts shall: be maintained by the Contractor in good condition to allow material storage, handling, and collection; contain no jagged edges or holes; be equipped with functional wheels or rollers for movement; and be equipped with an anti -skid device or sufficient surface area on the bottom of the Container to prevent unwanted movement. The carts shall be labeled with instructions for proper use, including any Customer actions that would void manufacture warranties (such as placement of hot ashes in the Container causing the Container to melt or burn). Contractor personnel shall note any damaged hinges, holes, poorly functioning wheels and other similar repair needs on Contractor -owned carts (including those for Garbage, Recycling and Compostables) and forward repair notices to the Contractor's service personnel. Cart repairs shall then be made within seven (7) days at the Contractor's expense. Any Cart that is damaged or missing on account of accident, act of nature or the elements, fire, or theft or vandalism by other members of the public shall be replaced no later than seven (7) business days after notice from the Customer or City. Replacement Carts may be new or used and reconditioned, and all Carts shall be clean and appear presentable when delivered. Unusable carts shall be retrieved by Contractor, cleaned (if necessary) and recycled to the extent possible. In the event that a particular Customer repeatedly damages a Cart or requests more than one replacement Cart during the term of the Contract due solely to that Customer's negligence or intentional misuse, the Contractor shall forward in writing the Customer's name and address to the City. The City shall then attempt to resolve the problem. In the event that the problem continues, the Contractor may discontinue service to that Customer, on the City's prior approval and/or may charge the Customer a City- approved Cart destruction fee no greater than half of the current new Cart replacement cost. City of Federal Way 22 September 2011 Solid Waste Collection Contract 39 2.1.15.3 Detachable and Drop -Box Containers The Contractor shall furnish, deliver, and properly locate 1 -, 1.5 -, 2 -, 3 -, 4 -, 6- and 8 -cubic yard Detachable Containers, and 10 -, 20 -, 30- or 40 -cubic yard uncompacted Drop -Box Containers to any Customer who requires their use for storage and collection of Garbage, Recyclables or Compostables within three (3) days of the request. Containers shall be located on the premises in a manner satisfactory to the Customer and for collection by the Contractor. Containers shall not be placed by Contractor, or kept for use by Customer, in any City Public Street. Any Container located in any City Public Street at any time is at the Contractor's risk and not the City's. Any Container located in City Public Right of Way is in violation of this section, and shall immediately be removed upon request by the City. Detachable Containers shall be: watertight and equipped with tight -fitting metal or plastic covers, which covers shall be closed by Contractor after every service; have four (4) wheels for Containers 2 -cubic yards and under; be in good condition for Garbage, Recyclables or Compostables storage and handling; and, have no leaks, jagged edges or holes. Drop -Box Containers shall be all- metal, and if requested by a Customer, equipped with a tight - fitting screened or solid cover operated by a functional winch system that is maintained in good repair. Each type of Detachable Container (i.e. Recyclables, Compostables or Garbage) shall be painted a color consistent with the program it is used for, subject to the requirements of Section 2.1.15.6, with color changes subject to the City's prior written approval. Containers shall be repainted as needed, or upon notification from the City. Detachable Containers shall be cleaned, reconditioned and repainted (if necessary) before being initially supplied, or returned after repair or reconditioning, to any Customer. The Contractor shall provide an on -call Container cleaning service to Customers. The costs of on -call cleaning shall be billed directly to the Customer in accordance with Attachment B. Containers on Customers' premises are at the Contractor's risk and not the City's. The Contractor shall repair or replace within twenty -four (24) hours any Container that was supplied by the Contractor if the City or a Health Department inspector determines that the Container fails to comply with reasonable City of Federal Way 23 September 2011 Solid Waste Collection Contract 40 standards or in any way constitutes or contributes to a health or safety hazard. Customers may elect to own, or self - provide, Containers from other sources, and shall not be subject to discrimination by the Contractor in collection services on that account. However, any Containers owned or self - provided by Customers must be compatible with Contractor's standard front load or Drop -Box Container collection vehicles. The Contractor is not required to empty or service Customer Containers that present a safety hazard or that are not compatible with the Contractor's equipment. In the event that a particular Customer repeatedly damages a Container due to that Customer's negligence or intentional misuse, the Contractor shall forward in writing the Customer's name and address to the City. The City shall then attempt to resolve the problem. In the event that the problem continues, the Contractor may discontinue service to that Customer, on the City's prior approval. 2.1.15.4 Recycling Carts The Contractor shall provide Recycling Carts to new Customers within the City Service Area, including new Residences and annexation areas, as well as replacement Carts to existing Customers who request them because of loss, theft or damage. Carts shall be provided within seven (7) days of a Customer request. All distributed Recycling Carts shall include information materials describing material preparation and collection requirements. Any materials published by the Contractor must be reviewed and approved by the City prior to printing and distribution by the Contractor. All Recycling Carts shall be labeled with materials preparation instructions that visually depict allowed and prohibited materials suitable for the designated Cart either screened or printed on a sticker affixed to the lid, along with telephone and website contact information. All Recycling Carts shall be provided at the Contractor's sole expense. The Contractor shall provide 35- or 64- gallon Recycling Carts on request to those residents requiring less capacity than provided by the default 96- gallon Recycling Cart. City of Federal Way 24 September 2011 Solid Waste Collection Contract 41 In the event that a Customer intentionally damages or misuses their Recycling Cart, the Contractor may discontinue recycling service to that Customer, on the City's prior approval and/or may charge the Customer a City- approved Cart destruction fee no greater than half of the current new Cart replacement cost. 2.1.15.5 Ownership On the termination of this Contract for any reason, all Contractor - supplied Garbage Carts, Recycling Carts and Compostables Carts purchased or obtained by the Contractor in performance of this contract, shall, at the option of the City, revert to City ownership without further compensation to the Contractor. Upon written notice, the City may elect to assign this ownership option to a third party. Detachable Containers and Drop -Box Containers shall be purchased, delivered and maintained by the Contractor during the term of this Contract. On the termination of this Contract for any reason, the City may, at its option, purchase or assign the right to purchase the Contractor's in -place inventory of Detachable Containers or Drop -Box Containers for use by the successive contractor. In the event that Contractor's Containers are purchased or assigned, the sale price shall equal fifty percent (50 %) of the average new price for each Container, based on the average price from three (3) manufacturers at the time of the termination. For the purposes of this transaction, the average prices shall include transportation from the manufacturer to the Contractor's closest service yard, but shall exclude sales or use taxes. 2.1.15.6 Container Colors and Labeling New and replacement Contractor - provided Recycling Carts shall be blue, Compostables Carts shall be grey, and Garbage Carts shall be green. Detachable Containers used for Garbage shall be green and all Detachable Containers used for Recyclables shall be blue starting June 1, 2010 for Multi - Family Customers and August 31, 2010 for all Commercial Customers. The City may direct changes to cart colors at any time prior to the Contractor ordering initial or replacement carts provided the new direction from the City does not require replacement of existing inventories and the cost per unit does not increase to City of Federal Way 25 September 2011 Solid Waste Collection Contract 42 the Contractor. Specific Container colors shall be approved by the City prior to the Contractor's order of new Containers. All Containers shall be labeled with up -to -date instructional- information and contact information prior to delivery, including both a customer service phone number and a website address. All label designs shall be approved by the City prior to ordering by the Contractor. The generic location of Jabel(s) on the Containers shall be subject to the City's prior approval. Labels shall be replaced by the Contractor at no additional charge when faded, damaged, out -of -date, or upon City or Customer request. The City and Contr may agree in writing to alternative relabeling procedures to provide better customer information and take advanta e� s of im provements in labeling tec hnology and equipment. 2.1.15.7 Container Weights Micro -Cans shall not exceed twenty 20 pounds, Mini -Cans and 20- gallon Garbage Carts shall not exceed forty 40 pounds and Garbage Cans shall not exceed sixty (60) pounds in weight. Cart weights shall not exceed sixty (60) pounds for the 35- gallon size, one hundred -twenty (120) pounds for the 64- gallon size and one hundred -eighty (180) pounds for the 96- gallon size. No specific weight restrictions are provided for Detachable Containers, however, the Contractor shall not be required to lift or remove materials from a Detachable Container exceeding the safe working capacity of the collection vehicle. The combined weight of Drop -Box and contents must not cause the collection vehicle to exceed legal road weights. 2.1.16 Spillage All loads collected by the Contractor shall be completely contained in collection vehicles at all times, except when material is actually being loaded. Hoppers and tippers on all collection vehicles shall be operated so as to prevent any blowing or spillage of materials. Any blowing or spillage of materials either caused by Contractor or that occurs during collection shall be immediately cleaned up by the Contractor at Contractor's expense. Prior to any collection vehicle leaving a collection route and/or operating on any roads with a speed limit higher than 25 miles per hour, Contractor shall completely close any collection vehicle openings where materials may blow out, and thoroughly inspect for and contain any collected materials inadvertently spilled on top of the collection vehicle to prevent release or City of Federal Way Solid Waste Collection Contract 26 September 2011 Formatted: Indent: Left: 2.25" Deleted: the 43 littering this material. Spillage not immediately cleaned up shall be cause for performance fees, as described in Section 4.1. All vehicles used in the performance of this Contract shall be required to carry regularly- maintained and fully- functional spill kits. At a minimum, spill kits shall include absorbent pads or granules, containment booms, storm drain covers, sweepers and other similar materials sufficient to contain, control and, for minor events, appropriately clean -up any spillage or release of wind -blown materials, litter, or leaks of Contractor vehicle fluids or leachate. Spill kits shall also include employee spill containment instructions and procedures as well as a regularly updated list of emergency contacts. The Contractor shall develop spill response procedures for review and approval by the City before initiating any work under this Contract. Prior to operating any vehicle in the City, all Contractor vehicle drivers shall be provided with hands -on training on the location, maintenance, and use of spill kits and associated containment and notification procedures. Such training shall be provided to all vehicle drivers at least annually. All Drop -Box loads (both open and compactor) shall be properly and thoroughly covered or tarped to prevent any spillage of material prior to Contractor vehicle entering any Private Road or Public Street. 2.1.17 Pilot Programs The City may wish to test and/or implement one or more changes to waste stream segregation, materials processing or collection technology, promotion of services, or collection frequency at some point during the term of the Contract. The City shall notify the Contractor in writing at least ninety (90) days in advance of its intention to implement a pilot program or of its intentions to utilize a new technology system on a City -wide basis. The costs (or savings) accrued by any City- initiated pilot programs shall be negotiated prior to City -wide implementation. The Contractor shall coordinate with the City and participate fully in the design, roll -out, operation and troubleshooting of such pilot programs. Contractor - initiated pilot programs shall require prior written notification and approval by the City. Contractor- initiated pilot programs shall be performed at no additional cost to the City or the Contractor's Customers; however, savings accrued may be subject to negotiations prior to City -wide implementation at the City's request. Contractor - initiated surveys are allowed of businesses and/or Residences to gather information about generic service preferences or to access pilot program options or outcomes, provided that all related data and analysis is shared with the City. City of Federal Way 27 September 2011 Solid Waste Collection Contract 44 2.1.18 Disruption Due to Construction The City reserves the right to construct any improvement or to permit any such construction in any street or alley in such manner as the City may direct, which may have the effect for a time of preventing the Contractor from traveling the accustomed route or routes for collection. However, the Contractor shall, by the most expedient manner, continue to collect Garbage, Recyclables and Compostables to the same extent as though no interference existed upon the streets or alleys normally traversed. This collection shall be done at no extra expense to the City or the Contractor's Customers. 2.1.19 Contractor Planning Assistance The Contractor shall, upon request and without additional cost, make available site planning assistance to either the City and/or property owners or their representatives. The site planning assistance shall be available for all new construction or remodeling of buildings and structures within the City Service Area, and shall address the design and planning of Garbage, Recyclables and Compostables removal areas and their location upon the site of the proposed construction or remodeling project. Contractor planning assistance for optimizing loading docks, enclosures, compactor equipment, and other similar structures or areas shall also be available for existing Customers when adjusting Garbage, Recyclables and Compostables services. Contractor planning assistance shall be provided within two working days. 2.1.20 Safeguarding Public and Private Facilities The Contractor shall be obligated to protect all public and private improvements, facilities and utilities whether located on public or private property, including street Curbs. If such improvements, facilities, utilities or Curbs are damaged and such damage is primarily attributable to the Contractor's operations, the Contractor shall notify the City immediately in writing of all damage, and the Contractor shall repair or replace the same. If the Contractor fails to do so promptly, as determined by the City, the City shall cause repairs or replacement to be made, and the cost of doing so shall be billed to and become the responsibility of the Contractor. 2.1.21 Company Name The Contractor shall not use a firm name containing any words implying municipal ownership without prior written permission from the City. City of Federal Way 28 September 2011 Solid Waste Collection Contract 45 2.1.22 Transition and Implementation of Contract The Contractor shall work with the City to design and distribute promotional materials to Customers throughout the City. This information is designed to provide information about the City's programs (and any service changes) and to inspire interest from the community in actively participating in the programs. The Contractor shall, at its expense, provide the following: (1) Single Family Residential Customers. a. By February 15, 2010 the Contractor shall mail a letter and a brochure describing the City's services and new rates to all Residential Customers in the City. Specific emphasis shall be placed on the City's Compostables collection program. This brochure shall also include waste reduction information and alternatives for hard -to- recycle materials. (2) Commercial Customers. a. By March 30, 2010 the Contractor shall have visited all Commercial Customers in the City to provide information on the City's new commercial recycling program and to audit current and potential service levels. Auditors shall provide information on the City's new "no- charge" single stream cart-based recycling program and cost savings associated with the program. Food waste composting, larger commercial recycling Container and CFL recycling options shall also be discussed during these visits. b. All participating Commercial Customers shall be provided with brochures and posters about proper recycling techniques. C. By March 30, 2010 the Contractor shall have delivered properly labeled blue Recycling Carts to all Commercial Customers interested in single stream recycling. The Contractor shall then provide the City with a complete list of businesses and addresses visited, noting which ones received Recycling Carts and/or Recycling Detachable Containers as a result of the Contractor's visit. d. By August 31, 2010 all green Recycling Carts and Recycling Detachable Containers shall be replaced with blue Recycling Carts or Recycling Detachable Containers. e. In accordance with Section 2.3.5., before the last day of January each year, the Contractor shall provide the City with a complete listing in an approved electronic format of all Commercial City of Federal Way 29 September 2011 Solid Waste Collection Contract 46 Customers and Multi- Family Complex Customers, including business name, contact name, address, Garbage and recycling service volume and frequency and any other pertinent information that may assist the City in targeting additional City- initiated outreach. (3) Multi - Family Customers. a. Site Visits. By April 30, 2010, the Contractor shall have visited each Multi- Family Complex in the City. Additionally, the Contractor shall work with the City to ensure communication with each complex by April 30' of each year of the contract. This might be through a mailing or on -site visit, with up to 10% of complexes provided with on -site visits each year. The Contractor shall provide information about the City's recycling programs and shall work to obtain/distribute contact information for ongoing/follow -up visits. During these site visits, the Contractor shall: i. Audit service levels and provide information on potential cost savings associated with increased recycling. ii. Ensure that all Recycling and Garbage Carts and Detachable Containers are labeled correctly. iii. Arrange for the replacement of any green Recycling Carts or Detachable Containers with blue Recycling Carts or Detachable Containers by May 30, 2010. iv. Provide recycling related posters and brochures for Multi- Family Complexes. V. Update or establish contact information for ongoing communication. vi. Provide the City with a report of the outcomes from these site visits. Recycling Champions. Contractor shall work with property managers at Multi - Family Complexes across the City to identify recycling "champions" in multi - family buildings to monitor recycling and waste collection activities, provide ongoing education to tenants, and communicate with the property manager about any key issues. Contractor shall coordinate with City staff and consultants to provide the technical support, materials, and resources they need to create and maintain successful recycling programs in their buildings. City of Federal Way 30 September 2011 Solid Waste Collection Contract 47 C. Public Education. By March 1, 2010, WM shall develop specific public education materials for Multi - Family Complexes. This information shall be delivered during site audits and mailed to managers, as appropriate. (4) City Wide. At a date in April 2010 to be determined by the Contractor and the City, Contractor shall organize and implement a City -wide "Block Party" to highlight to the City's programs. Publicity shall include a mailer, advertising in the Federal Way Mirror, and promotion in WM invoices and on the wmnorthwest.com website. (5) Other. a. Additional staffing shall be provided for Contractor Customer service lines to accommodate Customer questions, Residential service level shifting requests, and Commercial Customer Container orders during the transition period. b. The Contractor shall implement and provide the City with the new Commercial Recycling fee schedule (for Customers subscribing to service volume above two Recycling Carts) to conform to the Fee Cap specified in Section 2.2.7 by March 1, 2010. By March 1 2010, the Contractor shall provide a detailed analysis of current level of compliance with "Evergreen Fleets" and current fleet equipment age, condition, fuel type, and emissions control compliance to allow the City to assess and track Contractor progress toward achieving equipment requirements as specified in Section 2.1.14 and 2.1.26. d. Provide for City review the initial draft Annual Service Updates in accordance with Section 2.3.5 before September 1, 2010. The above dates may be shifted earlier upon permission of the City, provided that Customers receive new Containers in a way to minimize confusion. All Container decals, cart imprints and materials provided by the Contractor to Customers shall be reviewed and approved by the City in advance of production or distribution. City of Federal Way 31 September 2011 Solid Waste Collection Contract 48 2.1.23 Ongoing Coordination with City and Performance Review The Contractor's supervisory staff shall be available to meet with the City at the City's offices on request as well as on a monthly schedule to discuss and resolve operational and Contract issues. The City may, at its option, conduct periodic performance reviews of the Contractor's performance under this Contract. The City may perform the review to confirm various aspects of the Contractor's operations and compliance with this Contract. City staff or contracted consultants may provide the review at the City's direction. The Contractor shall fully cooperate and assist with all aspects of the performance review, including access to Contractor's route and Customer service data, billing information, safety records, equipment, facilities and other applicable items. The City's scope of review under this provision is intended to focus on analysis of the Contractor's performance and Contract compliance. The results of the performance review shall be presented to the Contractor and a plan for addressing any deficiencies shall be provided to the City within two (2) weeks of the Contractor's receipt of the review. The Contractor shall analyze and correct in good faith any deficiencies found in its performance under this Contract, including broader implementation of corrections that extend beyond the limited data or scope of a performance review to bring Contractor into more complete Contract compliance. The Contractor's corrective plan shall address all identified deficiencies and include a timeline for corrective actions. The Contractor's corrective plan shall be subject to review and approval by the City. Upon approval of the plan, the Contractor shall implement and sustain actions that correct deficiencies. Failure to complete correction of deficiencies as outlined in the plan and/or failure to initiate good faith corrective actions within thirty (30) days shall constitute a failure to perform subject to performance fees as defined in 4.1. Further, the City, at its sole option, may then provide the Contractor with six (6) months notice of contract termination. The Contractor shall continually monitor and evaluate all operations to ensure compliance with this Contract. At the request of the City, the Contractor shall report its own findings from internal monthly performance measures for collection, customer service and maintenance functions. The City shall determine which of the Contractor internal performance management measures are relevant to addressing any particular deficiencies and the Contractor shall continue to report those measures until notified in writing by the City. In addition, Contractor personnel involved in the collection of Compostables and/or Recyclables shall be required to attend a minimum of two (2) trainings per year to allow City and Contractor representatives to City of Federal Way 32 September 2011 Solid Waste Collection Contract 49 present highlights of promotional and service initiatives, while providing personnel an opportunity to offer feedback or suggest improvements based on their own observations. 2.1.24 Disposal Restrictions and Requirements All Garbage collected under this Contract, as well as residues from processing Recyclables and Compostables, shall be delivered to the King County Disposal System, unless otherwise directed in writing by the City. Garbage containing obvious amounts of Yard Debris shall not knowingly be collected and instead prominently tagged with a notice informing the Customer that King County does not accept Yard Debris mixed with Garbage for collection. Contractor's knowing collection of Garbage mixed with visible Yard Debris shall be grounds for performance fees as provided in Section 4.1. The Contractor shall not be required to collect hazardous materials that are either restricted from disposal or would pose a danger to collection crews. If materials are rejected for this reason, the Contractor shall leave a written notice with the rejected materials listing why they were not collected and providing the Customer with a contact for further information about proper disposal options. The Customer shall remain responsible for all costs associated with handling and disposal of hazardous materials inadvertently collected by Contractor. Garbage collected by the Contractor may be processed to recover Recyclables, provided that the residual is disposed in accordance with the City's Interlocal Agreement with King County. In the event the Contractor elects to haul Garbage to a private processing facility, the Contractor shall charge the Customer no more than the equivalent Garbage disposal fee at a King County Disposal System transfer station and shall charge hauling fees no higher than provided for in Attachment B. 2.1.25 Direct Payment of Disposal Fees by City Upon 180 days written notice, the City may elect to pay disposal fees directly to King County. If the City elects to pay disposal fees directly, the Contractor shall: (1) Ensure that Garbage routes serving City Customers handle only City Garbage and not Garbage from Customers in other jurisdictions; (2) Properly train and supervise its collection crews to properly use City disposal cards at County facilities, and to reconcile loads delivered by Contractor's crews with the disposal invoice provided by King County City of Federal Way Solid Waste Collection Contract 33 September 2011 Deleted: directh 50 (3) Track and report disposal quantities by route and average Container weights by Container size each month; (4) Formalize a separate billing agent addendum to this Contract which details the financial and legal relationship between the Contractor (billing agent) and the City (client), including how receivables are handled and how the City handles disbursement to the Contractor and the County; (5) Reduce its overall compensation by: (a) the amount of the disposal fee plus 1.5% (excise tax), based on the unit weights listed in the then current Attachment B of this Contract and (b) an overall reduction in current service component fees initially equal to $275,0000 and adjusted annually in accordance with Section 3.1 of this Contract; and (6) Participate in a City funded and managed Container weight study to be conducted no more than once every three years of the Contract, the results of which will be used to update the disposal fee components listed in Attachment B of this Contract. If the City elects to pay disposal directly, the City shall release the Contractor from financial responsibility for disposal payments for City Garbage, provided that the Garbage has been collected only from applicable City Customers in accordance with this Contract. 2.1.26 Alternative Fuels: Biodiesel and Natural Gas (NG) The Contractor shall use �% sustainable -rated biodiesel fuel in its diesel vehicles used in the performance of this Contract. , The Contractor may request permission from the City to temporarily or permanently discontinue biodiesel use if the Contractor is unable to reasonably obtain biodiesel or has continued unresolvable operating problems directly related to the use of biodiesel. The City shall consider the request, provide its own investigations and provide a response to the Contractor within thirty (30) days of receiving the Contractor's request. The Contractor shall maintain all vehicles used in Federal Way in a manner intended to achieve reduced emissions and particulates, noise levels, operating costs, and fuel use. By December 31, 2013, the Contractor's entire fleet used in Federal Way shall meet certification criteria established via the Puget Sound Clean Air Agency Evergreen Fleets Program. Contractor shall provide documentation of this certifi an naat�'_V_ , Natural Gas LTG) vehicles shall replace diesel vehicles to the extent practical. City of Federal Way Solid Waste Collection Contract 34 September 2011 Deleted: Compressed j Deleted: C Deleted: 20 Deleted: The percentage requirement may be met either by using a 20% blend fuel in all diesel vehicles during March - October and 5% during November - February, or using a higher percentage in specific vehicles to achieve the same result. Deleted: Compress i Deleted: C i 51 Upon request, the Contractor shall provide documentation and/or provide access for verification that its fleet meets the requirements of this section. 2.1.27 Violation of Ordinance The Contractor shall report in writing immediately to the City any observed violation of the City's ordinances providing for and regulating the Containerization, collection, removal and disposal of Garbage, Recyclables and Compostables. 2.2 Collection Services 2.2.1 Single - Family Residence Garbage Collection 2.2.1.1 Subject Materials The Contractor shall collect all Garbage placed Curbside for disposal by Single - Family Residence Customers in and adjacent to Micro -Cans, Mini -Cans, Garbage Cans or plastic bags (for Extra Units) and/or Contractor -owned Garbage Carts. The Contractor shall offer carry-out service to disabled Customers at no charge (per Section 2.1.6) and to all other Customers for the appropriate service level rate, plus the carry- out surcharge, in accordance with Attachment B. If a Customer is either eligible for, or subscribes to, carry-out service, carry- out service shall be provided for all three collection streams (Garbage, Recyclables, and/or Compostables) without duplicate surcharges. 2.2.1.2 Collection Containers The Customer's primary Container must be a Micro -Can, Mini - Can, Garbage Can or Garbage Cart. Plastic bags may only be used for Extra Units, not as the Customer's primary Container. Micro -Can, Mini -Can and Cart rental fees shall be embedded in the respective rate charged for the level of service and not separately charged or itemized. Micro -Cans, Mini -Cans and Garbage Carts shall be delivered by the Contractor to Single - Family Residence Customers within seven (7) days of the Customer's initial request. 2.2.1.3 Specific Collection Requirements The Contractor shall offer regular weekly collection of the following service levels: City of Federal Way 35 September 2011 Solid Waste Collection Contract 52 (1, ) One 10- gallon Micro Can (2) One 20- gallon Garbage Cart or Mini Can, (3 ) One 32- gallon Garbage Can (4) One 35- gallon Garbage Cart; (5) Two 32- gallon Garbage Cans or a 64- gallon Garbage Cart; and (6) Three 32- gallon Garbage Cans or a 96- gallon Garbage Cart. Formatted: Bullets and Numbe Formatted: Indent: Left: 0.5" On request, the Contractor shall also offer Customers monthly Deleted: < # >One l0 -gallon Micro- collection of one 32-gallon Garbage Can with no utrescible g g P can;¶ < # >One 20 -gallon Mini -Can or Garbage wastes, at a rate equal to the weekly Micro -Can service level. cart ;T Customers subscribing at this service level will continue to ` #>One 35-gallon Garbage cart < #>One 64- gallon Garbage Cart; and¶ receive regularly scheduled Curbside recycling service. j < # > One 96- g allon Garbage cart.g Carry-out charges shall be assessed only to those Customers who choose to have the Contractor move Containers to reach the collection vehicle at its nearest point of access. An Extra Unit charge may be assessed for materials loaded so as to lift a Cart lid in excess of six (6) inches from the normally closed position. The Contractor may charge for an overweight Container at the Extra Unit rate, provided that the Customer agrees in advance to pay for the Extra Unit rate, otherwise, the Container shall be left at the Curb with Customer notification as to why it was not collected. The Contractor shall maintain route lists in sufficient detail to allow accurate recording and charging of all Extra Unit fees. All Extra Units from Customers with a history of disputed charges shall be documented with a date and time stamped photograph. Customers shall be allowed to specify that no Extra Units be collected without prior Customer notification, which shall be provided by the Customer no less than twenty -four (24) hours prior to that Customer's regular collection. Collections shall be made from Single - Family Residences on a regular schedule on the same day and as close to a consistent time as possible. Customers shall place Containers on or abutting Public Streets or Private Roads. The Contractor may tag inappropriately placed Containers and may discontinue service in the event of persistent inappropriate Container placement. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers, in an upright position, with lids closed and attached, to their set out location and will not place Containers on streets, sidewalks, public pathways, or in places that block vehicle access to any driveways, mailboxes, or similar structures. City of Federal Way 36 September 2011 Solid Waste Collection Contract 53 2.2.2 Single - Family Residence Recyclables Collection 2.2.2.1 Subject Materials The defined list of Recyclables shall be collected from all participating . Single - Family Residences as part of basic Garbage collection services, without extra charge. The Contractor shall collect all Recyclables from Single - Family Residences that are placed in Contractor owned Carts or are boxed or placed in a paper bag next to the Customers' Recycling Cart. Recyclables must be prepared as follows and uncontaminated with food or other residues: Aluminum Cans: All aluminum cans that are placed in the Recycling Cart. Corrugated Cardboard: All corrugated cardboard boxes smaller than three (3) feet square, and placed in or next to the Customer's Recycling Cart. Corrugated cardboard boxes larger than three (3) feet square must be flattened by Customer prior to collection. Glass Containers: All colored or clear jars and bottles that are rinsed and have lids removed. Fluorescent and incandescent light bulbs, ceramics and window glass are excluded. Mixed Paper: All Mixed Paper. Motor Oil: Up to three gallons of motor oil that is free from contaminants and placed in screw -top plastic jugs, labeled with the Customer's address and placed next to the Customer's Recycling Cart. Newspaper: All newspaper and advertising supplements that are delivered with newspapers. Plastic Containers: All plastic bottles, jugs and tubs. Other plastics, automotive or other hazardous product Containers, and lids are excluded. Polycoated Cartons and Boxes: All plastic coated cartons and boxes that are flattened. City of Federal Way Solid Waste Collection Contract 37 September 2011 54 Scrap Metal: All ferrous and non - ferrous Scrap Metal that is free of wood, plastic, rubber and other contaminants; and meets the size requirements defined for Scrap Metals. Scrap Metal shall include small appliances provided they meet the size requirements. Tin Cans: All food and beverage tin cans with labels removed. 2.2.2.2 Containers The Contractor shall be responsible for ordering, assembling, affixing instructional information onto, maintaining adequate inventories of, and distributing and maintaining Recycling Carts. The default Recycling Cart size shall be 96- gallons for new Customers, provided that the Contractor shall offer and provide 32/35- or 64- gallon Recycling Carts on request to those Customers requiring either less or additional capacity than provided by the standard 96- gallon Recycling Cart. Recycling Carts shall include a recycling/program brochure when distributed. Recycling Carts shall be delivered by the Contractor to new Customers or those Customers requesting replacements, within seven (7) days of the Customer's initial request. 2.2.2.3 Specific Collection Requirements Single - Family Residence Recyclables collection shall occur every- other -week on the same day as each household's Garbage and Compostables collection. Single - Family Residence Recyclables collection shall occur during the hours and days specified in Section 2.1.4. Collections shall be made from Residences on a regular schedule on the same day and as close to a consistent time as possible. The Contractor shall collect on Public Streets and Private Roads in the same location as Garbage collection service is provided. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers with their lids closed and attached to their set out location in an orderly manner. The Contractor shall collect all properly prepared Single - Family Residence Recyclables from Garbage Customers. No limits shall be placed on set -out volumes, except in the case City of Federal Way 38 September 2011 Solid Waste Collection Contract 55 when extremely large quantities of commercially - generated materials are consistently set out at a Single - Family Residence. In this case, the Contractor shall request the resident to use a larger Recycling Cart or use commercial recycling services for the excess volumes. If the resident continues to set out commercial quantities of Recyclables, the Contractor shall notify the City for further action. In the event that large quantities of Residentially - generated cardboard (e.g. moving boxes) are set out for collection, the Contractor may collect the excess materials the following day in a separate truck, provided that clear written notification of the collection delay is provided to the Customer. The Contractor shall collect properly packaged used motor oil from Single - Family Residential Customers. The Contractor may refuse to collect used motor oil from any Customer for any one of the following reasons: 1) the oil was not packaged in a leak proof, plastic jug or bottle, securely sealed with a screw - cap; 2) the packaged oil contained substances other than used motor oil; 3) the packaged oil leaks in any way 4) the Container is not properly labeled with the Customer's name and address; or 5) there is spillage at the Customer location which is not caused by the Contractor's employees. Should the Contractor reject used motor oil for any of these reasons, a tag outlining the reason for rejection shall be left with the oil. The City and Contractor shall cooperate on monitoring the quality of Recyclables set out for collection. Either party may inspect or sample set -out or collected Recyclables. Any deficiencies in Recyclables quality observed by City or Contractor's staff shall require educational follow -up by the Contractor to encourage maximum quality and marketability. Educational follow -up shall range from a minimum of a notice ticket or "oops tag" to involvement of management staff from either the City or Contractor as appropriate. The Contractor shall provide on -call collection to up to twenty (20) Residences each month. This service is intended to address Customers who move in or move out of their Residence during on off week and have excessive amounts of Recyclables which require immediate collection during their "off week." The Contractor shall notify the City of a request (unless the City initiates the request) and shall include the dates and addresses of all Customers receiving this service in the Contractor's monthly report. City of Federal Way 39 September 2011 Solid Waste Collection Contract 56 2.2.3 Compostables Collection 2.2.3.1 Subject Materials Compostables shall be collected each collection cycle on a subscription basis from all participating Single - Family Residences. Contaminated or oversized Compostables materials rejected by the Contractor at the Curb shall be tagged in a prominent location with an appropriate problem notice explaining why the material was rejected. 2.2.3.2 Containers A 96- gallon Compostables Cart shall be provided to all Compostables collection subscribers. The Contractor shall be responsible for ordering, assembling, affixing instructional information onto, maintaining inventories of, and distributing and maintaining Compostables Carts. Compostables Carts shall be labeled with instructional information, in accordance with Section 2.1.15.6. The default Compostables Cart size shall be 96- gallons, with 32/35- and 64- gallon sizes available upon request. Extra Yard Debris material that does not fit in the initial Compostables Cart shall be bundled or placed in Kraft bags or Customer -owned Garbage Cans labeled for Yard Debris. Customers choosing to use their own Containers for excess Yard Debris shall be provided durable stickers by the Contractor that clearly identify the Container's contents as Yard Debris. Compostables Carts shall be delivered by the Contractor to Customers within seven (7) days of the Customer's initial request. Redelivery fees shall be charged only to those Residential Customers that cancel and then restart Compostables Cart collection service within seven months of cancellation. In order for this fee to be applicable, Contractor must notify each Customer at the time they request service cancellation. The Contractor may charge a ten dollar ($10.00) Compostables Cart cleaning and deodorizing fee, per occurrence, for each Compostables Cart cleaned and redelivered to existing Compostables collection subscribers upon their request. City of Federal Way 40 September 2011 Solid Waste Collection Contract 57 2.2.3.3 Specific Collection Requirements T he Contractor shall collect Compostables on the same scheduled service day as Garbage collection weekly throughout the year from all Single Family Residences who subscribe to Compostables service. , Compostables in excess of 96 gallons may be charged as Compostables Extra Units in 96 gallon increments in accordance with Attachment B. Unflocked, undecorated, natural holiday trees (Christmas Trees) will be collected at no additional cost on the first full week of scheduled Compostable materials collection each year from all single family and multi - family Residences in the City. The Contractor shall collect on Public Streets and Private Roads, in the same location as Garbage collection is provided. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers in an upright position, with lids attached, to their set out location and will not place Containers on streets, sidewalks, public pathways, or in places that block vehicle access to any driveways, mailboxes, or similar structures. Information detailing collection and service schedules as specified in Section 2.2.2.3 and Section 2.2.3.3 shall be included in the Annual Service Update as specified in Section 2.3.5. 2.2.3.4 Food Scraps Collection The Contractor shall accept uncontaminated Food Scraps included and/or mixed with Yard Debris ( "Compostables ") in Yard Debris Carts for Single Family Residential Customers who subscribe to Compostables Collection service. If the City elects to provide kitchen Food Scrap Containers, the City shall arrange and separately pay for Container distribution, either through the Contractor or another source. The range of materials handled by the Food Scraps collection program may be changed from time to time upon the approval of the City to reflect those materials allowed by the Seattle -King County Health Department for the frequency of collection provided by the Contractor. 2.2.4 Single Family Bulky Waste Collection 2.2.4.1 Subject Materials City of Federal Way Solid Waste Collection Contract 41 September 2011 Deleted: Compostable materials shall be collected weekly on the same scheduled service day as Garbage collection during the months of March through November, and every- other -week during the months of December, January, and February from all Single Family Residences who subscribe to Compostables service. The City and Contractor shall coordinate scheduling of the specific service weeks during the months of December, January, and February to maximize collection efficiency and con venience for residents. OR On -call Bulky Waste collection shall be offered, and shall be provided at the rates listed in Attachment B. Collected oversized items shall be recycled by the Contractor to the extent possible. The Contractor shall maintain a separate log listing service date, materials collected, Customer charges, weights, and whether the item was recycled or disposed. This log shall be provided to the City on a monthly basis. 2.2.4.2 Specific Collection Requirements On -call collection services of bulky waste such as couches, mattresses, white goods and other oversized materials must occur during the hours and days specified in Section 2.1.4, with the exception that Saturday collection is permissible if it is more convenient for Customers. The Contractor's crews shall make collections in an orderly and quiet manner. 2.2.5 Multi - Family Complex and Commercial Customer Garbage Collection 2.2.5.1 Subject Materials The Contractor shall collect all Garbage set out for disposal by Multi- Family Complex and Commercial Customers in acceptable Containers as designated in Section 2.2.5.2. 2.2.5.2 Containers The Contractor shall provide Containers meeting the standards described in Section 2.1.15. Multi- Family Complex and Commercial Customers shall be offered a full range of Containers and service options, including Garbage Carts, one (1) through six (6) cubic yard compacted and one (1) through eight (8) cubic -yard non - compacted Detachable Containers, and compacted or non - compacted Drop -Box Containers. The Contractor may also lease or sell compacted Drop -Box Containers and Drop -Box and Detachable Container Compactors to Customers outside of this Contract at rates negotiated between the Customer and the Contractor. Materials in excess of Container capacity or the subscribed service level shall be collected and properly charged as Extra Units at the rates listed in Attachment B. The Contractor shall develop and maintain route lists in sufficient detail to allow accurate recording and charging of all Extra Units and documentation of service irregularities such as damaged or City of Federal Way 42 September 2011 Solid Waste Collection Contract 59 blocked Containers. All Extra Units and service irregularities shall be documented with a date and time stamped photograph. The Contractor may use either or both front -load or rear -load Detachable Containers to service Multi - Family Complex and Commercial Customers. However, not all collection sites within the City Service Area may be appropriate for front -load collection due to limited maneuverability or overhead obstructions. The Contractor shall provide Containers and collection services capable of servicing all Customer sites, whether or not front -load collection is feasible at that Customer's site. Contractor -owned Containers shall be delivered by the Contractor to requesting Multi- Family Complex and Commercial Customers within three (3) days of the Customer's initial request. Customers shall properly care for Containers on the Customer's property, shall use reasonable efforts to protect such Containers from graffiti or negligent misuse, and shall not use such Containers for other than their intended purpose. 2.2.5.3 Specific Collection Requirements Commercial Garbage collection shall be made available to Multi - Family Complex and Commercial Customers daily, Monday through Saturday, during the times specified in Section 2.1.4. Collection at Multi - Family sites shall be limited to the same hours as Single - Family Residence collection. Collections shall be made on a regular schedule on the same day and as close to a consistent time as possible to minimize Customer confusion. The Contractor shall collect from areas mutually agreed upon by the Contractor and Customer with the least slope and best truck access possible. Containers shall be replaced after emptying in the same location as found. Roll -out charges shall be assessed in ten (10) foot increments only to those Customers for whom the Contractor must move a Container over five (5) feet from an enclosure to reach the collection vehicle at its nearest point of access. Extra charges may be assessed for materials loaded so as to lift the Garbage Can, Garbage Cart of Detachable Container lid in excess of six (6) inches from the normally closed position. Customers may request extra collections and shall pay a proportional amount (e.g. one pick -up per week rate divided by City of Federal Way 43 September 2011 Solid Waste Collection Contract 60 4.33 weeks per month) of their regular monthly rate for that service. 2.2.6 Multi - Family Complex Recyclables Collection 2.2.6.1 Subject Materials The Contractor shall provide adequate Container capacity and collect all Recyclables from Multi - Family Complexes that are prepared in a manner similar to that described for Single - Family Residence Recyclables in Section 2.2.2.1., with the exception of used motor oil. This embedded recycling collection shall occur at no extra charge from base Garbage collection. The Contractor will tag contaminated Containers, but will not collect the contaminated load as Garbage and not charge the resident or property manager a fee for contamination unless notification and correction procedures as specified by the City are completed. 2.2.6.2 Containers The Contractor shall be responsible for ordering, assembling, affixing instructional information onto, maintaining inventories of, and distributing and maintaining Recycling Carts. The default Recycling Cart size shall be 96- gallons, provided that the Contractor shall offer and provide 32- or 64- gallon Recycling Carts on request to those complexes requiring either less or additional capacity than provided by the standard 96- gallon Recycling Cart. Recycling Carts shall be labeled with recycling collection requirements in accordance with Section 2.1.15.6 when distributed. The City may require that combination or common -keyed locks and multiple keys be provided by Contractor at no extra charge to limit contamination of Recycling Carts or Recycling Detachable Containers. At larger Multi - Family Complexes, the Contractor may use Detachable Containers for recycling collection provided that they are completely painted blue per Section 2.1.15.6, clearly distinguished from Containers used for Garbage or Compostables collection and are equipped with City- approved prominent identifying and instructional labels. Upon notice, Contractor is required to equip these with Detachable Containers with special slotted recycling lids provided by the City. The Contrac m ay also use Drop -Box Containers to col,ec? Recyclables at N f pit: ar nin reside T is no City of Federal Way 44 September 2011 Solid Waste Collection Contract 61 requirement to paint these containers blue per Section 2.1.15.6, but Drop-Box Containers shall be equipped with prominent identifying and instructional labels. Recycling Carts and Containers shall be delivered by the Contractor to requesting Customers within three (3) days of the Customer's initial request. Multi - Family Complex Recycling Carts shall be relabeled periodically in accordance with Section 2.1.15.6. 2.2.6.3 Specific Collection Requirements Multi - Family Complex recycling collection shall occur weekly or more frequently, as needed, during the hours and days specified in Section 2.1.4 for Multi- Family Complex collection. Collections shall be made on a regular schedule on the same day(s) of the week to minimize Customer confusion. The Contractor shall collect from areas mutually agreed upon by the Contractor and Customer with the least slope and best truck access possible. After emptying Containers shall be replaced in the same location as found. Multi- Family Complex Recycling Customers shall not be charged lock, gate or roll -out fees. When space constraints limit the provision of Containers appropriately -sized for weekly collection, the Contractor shall provide more frequent collection, as necessary, of smaller Containers to provide adequate total recycling capacity for the Multi- Family Complex site. 2.2.6.4 Provision of Limited -Scale Recyclables Collection for Multi - Family Customers Upon request, Contractor shall provide clearly distinguished recycling Containers and Recyclables Collection service at no cost to individual residents and/or maintenance staff of Multi - Family Complexes in cases when recycling is not sanctioned by the property management company for the entire complex. The City will maintain the list of residents with limited -scale Recyclables Collection and coordinate service with the Contractor. The Contractor will provide collection service for the Containers on a weekly schedule at no extra charge. The resident will be responsible for ensuring the Recycling Container is clean and set -out where the Contractor can service it. The Contractor will tag contaminated Containers, but will City of Federal Way 45 September 2011 Solid Waste Collection Contract 62 not collect the contaminated load as Garbage and not charge the resident or property manager a fee for contamination. 2.2.6.5 Multi- Family Recycling Outreach and Incentives The Contractor shall provide ample copies of current recycling guidelines upon request of the City or Customer. The Contractor shall assist the City in the development and implementation of an annual recycling outreach and incentive plan. The plan shall include, at a minimum, a description of planned programs, tasks assignments between the City and Contractor and support costs where appropriate. Public Education will play an important role in this process. The Contractor and the City shall work together to conduct workshops, visit with Customers, and develop and implement a high quality public education campaign. The outcomes and results of these efforts will be tracked and reported to the City by the Contractor. 2.2.7 Commercial Recycling Collection — Universal Cart-Based Recycling Collection Services, Other Commercial Services and Fee Cap Any Commercial Customer may receive up to two 96- Gallon Recycling Carts collected weekly as part of their Garbage collection service at no additional charge. Commercial Customers who require additional recycling collection service may subscribe separately with the Contractor or another service provider for that service at market rates. The Contractor shall provide those additional services at rates negotiated between the Contractor and the Commercial Customer provided that the following fee cap will apply: the combined fee for separate Garbage, Recyclables and Compostables collection services may not be any greater than the equivalent monthly Garbage fee for that same volume of material. The provision of fee -based Commercial Recycling shall comply with the service and billing standards of this Contract, but at market rates subject to the combined fee cap described above. 2.2.7.1 Subject Materials The defined list of Recyclables, with the exception of used motor oil or large amounts of Scrap Metal, shall be collected from all participating Commercial Customers as part of basic Garbage collection services, without extra charge subject to the limitations in Sections 2.2.7 and 2.2.7.3. City of Federal Way 46 September 2011 Solid Waste Collection Contract 63 The Contractor shall collect all Recyclables from Commercial Customers that are prepared in a manner similar to that described for Single Family Residential Recyclables in Section 2.2.2.1. In the event of contaminated materials, the driver shall notify their dispatcher, and the dispatcher shall contact the Customer with specific instructions for Customer to prepare the rejected materials for collection service or authorization to collect the material as Garbage for the regular Garbage collection fee. Contractor shall notify the City immediately, through use of dispatch or route management staff, if repeated contamination occurs in Recyclables set out by any Commercial or Multi - Family Customer. Contractor shall notify the City immediately when any Commercial or Multi - Family Customer requests reduction or elimination of any Recyclables collection service, to afford the City the opportunity to act as a customer retention agent on behalf of the Contractor. Contractor is required to remind such Customers that City resources are available to help resolve recycling service issues. Contractor will not discontinue these services or remove Containers from Customer premises until the City has reviewed conditions and provided suggestions for retaining the Customer. 2.2.7.2 Containers Contractor- supplied Recycling Containers shall be used for collecting Commercial Recyclables. Recycling Carts and Recycling Detachable Containers shall be distinguished from Compostables or Garbage Container colors per Section 2.1.15.6 and shall include prominent identifying labels that provide directions for the preparation of the materials to be placed in the Cart or Container. At larger businesses, the Contractor may use Detachable Containers or Drop -Box Containers for Recyclables collection provided that they are distinguished from Containers used for Garbage collection and are equipped with prominent identifying labels. Contractor -owned Containers shall be delivered by the Contractor to requesting Customers within three (3) days of the Customer's initial request. 2.2.7.3 Specific Collection Requirements City of Federal Way 47 September 2011 Solid Waste Collection Contract 64 Commercial Recyclables collection shall be offered weekly during the hours and days specified in Section 2.1.3. Collections shall be made on a regular schedule on a consistent day and as close to a consistent time as possible to minimize Customer confusion. The Contractor shall collect in alleys where practical, and on streets where no alleys are present. Containers shall be replaced in the same location after emptying. Commercial Recyclables collection Containers and service may be ordered by the Commercial Customer, the City, or the City's contracted technical assistance consultant, provided that the Contractor shall not be required to provide Commercial Recyclables collection to an unwilling party. 2.2.8 Multi- Family Complex and Commercial Customer Compostables Collection 2.2.8.1 Subject Materials The Contractor shall provide Compostables collection services to Multifamily Complexes and Commercial Customers on a subscription fee basis, in accordance with the service level selected by the Customer. Contaminated or oversized Compostables materials rejected by the Contractor shall be tagged in a prominent location with an appropriate problem notice explaining why the material was rejected. The Contractor's dispatcher will contact Customers with specific instructions for Customer to make the rejected materials suitable for collection service. 2.2.8.2 Containers The Contractor shall be responsible for ordering, assembling, affixing instructional information onto, maintaining inventories of, and distributing and maintaining Compostables Carts and Detachable Containers. Extra Yard Debris material that does not fit in a Compostables Cart or Detachable Container shall be bundled or placed in Kraft bags or Customer -owned 32- gallon (maximum) Containers labeled `yard'. Compostables Carts and Detachable Containers shall be delivered by the Contractor to new Multi- Family Complexes or City of Federal Way 48 September 2011 Solid Waste Collection Contract 65 Commercial Customers within three (3) days of the Customer's initial request. 2.2.8.3 Specific Collection Requirements Compostables shall be collected from Multi- Family Complex and Commercial Customers at the same frequency schedule for Single - Family Customers. Collections shall be made on a regular schedule on the same day(s) and as close to a consistent time as possible. The Contractor shall collect Containers at defined Multi - Family Complex or Commercial Customer Container spaces. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers with their lids closed and attached to their set out location. Commercial and Multi- Family Customers using Compostables Collection service for Food Scraps collection with Seattle -King County regulations for Commercial Food Scraps collection and the materials being Source - Separated must be identical to those accepted in the Residential Food Scraps collection program. Those regulations may include, but not be limited to, providing biodegradable kitchen Container bags, providing Cart liners or other methods to maintain Container cleanliness. The Contractor shall not be required to provide biodegradable kitchen Container bags or Cart liners as part of the basic collection service. Commercial and Multi- Family Compostables Cart service shall be charged at the same rates as Single - Family Residential service. Compostables in excess of the subscribed Container size may be charged as Extra Units in 96- gallon increments, with each Extra Unit equaling 96 gallons. Commercial and Multi - Family Customers who require Detachable Container Compostables collection service may subscribe separately with the Contractor or another service provider for that service at market rates. The provision of fee - based Commercial Compostables collection in Detachable Containers shall comply with the service and billing standards of this Contract, but at market rates subject to the combined fee cap described above. City of Federal Way 49 September 2011 Solid Waste Collection Contract 66 2.2.9 Drop -Box Container Garbage Collection 2.2.9.1 Subject Materials The Contractor shall provide Drop -Box Container Garbage collection services to Multi - Family Complex and Commercial Customers, in accordance with the service level selected by the Customer. 2.2.9.2 Containers The Contractor shall provide Containers meeting the standards described in Section 2.1.15. Both Customer -owned and Contractor -owned Drop -Box Containers shall be serviced, including Customer -owned compactors. Contractor -owned Containers shall be delivered by the Contractor to requesting Customers within three (3) days of the Customer's initial request. 2.2.9.3 Specific Collection Requirements Single - Family Residence, Multi- Family Complex and Commercial Customer Drop -Box Container collection must occur during the hours and days specified in Section 2.1.5. Collection of Drop -Box Containers in Single - Family Residence and Multi- Family Complex areas and multi -use buildings containing Multi- Family Complexes shall be limited to the same hours as Single - Family Residence collection. The Contractor shall provide dispatch service and equipment capability to collect full Drop -Box Containers no later than the next business day after the Customer's initial call. The Contractor shall maintain a sufficient Drop -Box Container inventory to provide empty Containers to new and temporary Customers within three (3) business days after the Customer's initial call. Mileage fees shall be assessed only when Customer - directed disposal/recycling sites are more than ten (10) road miles by the shortest route from a particular Customer's location, and then only on the additional mileage above twenty (20) miles round - trip. The Contractor shall obtain prior permission from the Customer to use disposal /recycling sites which would result in additional mileage charges. City of Federal Way 50 September 2011 Solid Waste Collection Contract 67 2.2.10 Temporary Container Customers The Contractor shall provide temporary 2 -, 4 -, and 6 -cubic yard Detachable Containers and 10 -, 20 -, 30 -, and 40 -cubic yard Drop -Boxes to Single - Family Residence, Multi - Family Complex and Commercial Customers on an on -call basis. Temporary service shall include all Customers requesting Container service of less than ninety (90) days duration, including existing Customers on permanent service who temporary request an extra Container for less than ninety (90) days. The charges for temporary Detachable Container service listed in Attachment B shall include deliver, collection and disposal. Disposal charges for temporary Drop -Box Containers shall be billed in addition to the delivery, rental and hauling charges listed in Attachment B. Rental charges shall be itemized and charged separately, at the rates listed in Attachment B. The Contractor may charge a deposit to be paid in advance of service equal to the average disposal fee for the size of temporary Container ordered if the creditworthiness of the individual Customer is in doubt. 2.2.11 Municipal Services The Contractor shall provide weekly and temporary Garbage, Recyclables, and Compostables collection services to all City municipal facilities, without charge. Those facilities include, but are not limited to the following: FACLiTY S" ' ��': City Facilities: Federal Way City Hall 33325 8` Avenue S Evidence Building 600 S 333rd Street Federal Way Community Center 876 S 333rd Street Steel Lake Maintenance Facility 31132 28th Avenue S Dumas Bay Center 3200 SW Dash Point Road Parks: Adelaide 30619 16th Avenue SW Alderbrook 32730 17th Avenue SW Alderdale 2700 SW 340th Place BPA Trail 1100 S 324th Street Camelot Open Space 29200 45th Avenue S Cedar Grove 2200 S 333rd Street Celebration 1095 S 324th Street Coronado 2501 SW 349th Place City of Federal Way 51 September 2011 Solid Waste Collection Contract 68 Dash Point Highlands 5300 SW 324th Street Dash Point Triangle 31200 SW Dash Point Road Dumas Bay 30844 44th Avenue SW Federal Way Entry Sign 2800 S 320th Street Fisher's Pond 31850 7th Avenue SW French Lake 31531 1st Avenue S Heritage Woods 28200 24 Place S Hylebos / Blueberry Farm 630 S 356th Street H lebos / Historic Cabins 34915 4th Avenue S Lake Grove 833 SW 308th Street Lake Killarney 3500 Weyerhaeuser Way S Lakota 31334 SW Dash Point Road Laurelwood 2301 S 292nd Street Madrona 1500 SW 356th Street Mirror Lake 915 S 315th Street Olympic View 2900 SW 330th Street Palisades 5039 SW Dash Point Road Panther Lake Open Space 650 SW Campus Drive Saca'awea 1401 S Dash Point Road Sa halie 33914 19th Avenue SW Steel Lake / Steel Lake Annex 2410 S 312th Street SW 312th Sports Court 100 SW 312th Street Wed ewood 3913 SW 337th Street West Campus Trail 200 S 320th Street Wildwood 2315 S 300th Street At any time during the term of this Contract, the City may add facilities in addition to those listed above. Additional municipal facilities added during the term of the Contract shall also be provided collection, including new facilities developed within the City Service Area, as well as municipal facilities in future annexation areas covered by this Contract. In the event that the number of facilities increases by more than 10% above those listed above, the Contractor's rates shall be adjusted to reflect the increased cost to Contractor in providing such services. On occasion, the City will pay the Contractor in accordance with charges listed in Attachment B for services that involve a third party, when such third party accumulates Garbage as part of performing services for the City. For example, disposal of roof replacement debris removed from a City City of Federal Way 52 September 2011 Solid Waste Collection Contract M, facility. Regular Garbage generated on an ongoing basis at all City facilities will otherwise be collected by the Contractor without charge to the City. 2.2.12 City- Sponsored Community Events The Contractor shall provide Garbage and Recycling services for City- sponsored special events at no charge to the City or users. Container capacity shall be coordinated with event staff to ensure that sufficient Container capacity and collection frequency is provided by the Contractor. These events shall include, but not be limited to: • Federal Way Festival Days (Summer regional community festival) • Han Woo -Ri (Korean- American Festival) • Red, White and Blues (Independence Day Festival) • Buds and Blooms (gardening show event) • Federal Way Farmers Market At any time during the term of this Contract, the City may add City- Sponsored Community Events in addition to those listed above, provided that if the City adds more than one event every two (2) years, the Contractor may negotiate compensation for those additional events. In the event that the total volume of materials collected by Contractor from City- Sponsored Community Events increases by more than 20% above the baseline volume for such events established at the outset of this Contract, then Contractor's rates shall be adjusted to reflect the increased cost to Contractor in providing such services. 2.2.13 Mixed -Use Buildings Service in Mixed -Use Buildings shall be apportioned between Residential and Commercial Customers. Residential Customers shall be provided Single - Family or Multi - Family Recyclables collection and shall be charged the appropriate Residential rates for their portion of Garbage collection service. Commercial Customers shall pay only their regular Commercial rates which exclude the component for Recyclables collection above the basic Cart Recyclables collection service. The Contractor and /or property manager shall apportion Garbage service according to usage to ensure Mixed -use Building Customers are charged equitably for collection services. In the case of a dispute, the City shall intervene and the City's decision shall be final. 2.2.14 Other Solid Waste Collection Services The Contractor may occasionally provide other regularly scheduled services related to solid waste collection in the City not specifically City of Federal Way 53 September 2011 Solid Waste Collection Contract 70 delineated under this Contract. In that event, the Contractor shall use current rates approved by the WUTC under the Contractor's Waste Management — South Sound and Waste Management of Seattle Tariff 21 for the service provided. If the intended services are not covered by either this Contract or the Contract's WUTC tariff, the Contractor shall notify the City and propose a Customer rate for the service. Upon approval of the City, the Contractor may proceed to offer that service. 2.3 Management 2.3.1 Responsibility of Participants 2.3.1.1 Contractor's Responsibilities Consistent with the responsibilities set forth otherwise in this Contract, the Contractor shall be responsible for: • Collecting Garbage in the City Service Area and delivering the Garbage to the King County Disposal System, unless otherwise directed by the City, and shall ensure that the Contractor handles Garbage in accordance with the City's interlocal agreements governing solid waste management. • Collecting construction/demolition waste in the City Service Area and delivering the waste to fully permitted recycling, disposal or transfer sites in compliance with King County's Comprehensive Solid Waste Management Plan. • Collecting, processing and marketing Recyclables and Compostables collected by the Contractor in the City Service Area. • Providing cart and Container assembly, maintenance, painting, stickering/labeling and re- stickering/labeling and delivery services listed or required in this Contract. • Performing customer service, including answering telephone calls and e- mails, providing information on services, establishing Customer accounts and providing appropriate Customer support. • Billing, receiving, posting Customer payments and deposits, and adding educational information to bills, if requested by the City. • Procuring all equipment and bearing all start-up, operating maintenance, and transition costs for collection and City of Federal Way 54 September 2011 Solid Waste Collection Contract 71 processing or disposal of Garbage, Recyclables and Compostables, including proper safety equipment and insurance for vehicles and workers. • Providing and supervising all labor to accomplish the scope of services required under this Contract, including labor to collect materials, maintain and distribute equipment and related customer service functions. • Operating a maintenance facility to house and service collection equipment and acquiring all necessary land use, building, operating, and business permits and licenses. • Submitting all informational materials for public release to the City for review and approval prior to release. • Complying with all applicable laws. • Meeting all non - discrimination and OSHA (Federal Occupational Safety and Health Act of 1970) /WISHA (Washington Industrial Safety and Health Act of 1973) standards, and all environmental standards and regulations. • Providing a safe working environment and comprehensive liability insurance coverage as set forth in Section 6.4, and providing proof of this insurance to the City annually. • Providing a valid Contractor's performance and payment bond in accordance with Section 6.5, and providing proof of this bond to the City annually. • Securing the prior written approval of the City and surety before assigning or pledging money, or assigning, subcontracting or delegating duties. • Providing route maps to the City indicating the day of week for each service. • Submitting collection day changes to the City for review and approval prior to notice being provided to Customers and the change taking place. • Submitting prompt notices to the media regarding modifications to the collection schedule due to inclement weather. City of Federal Way 55 September 2011 Solid Waste Collection Contract 72 • Maintaining Containers, vehicles and facilities in a clean, properly labeled and sanitary condition. • Meeting all City reporting, inspection and review requirements. • Providing outreach materials and programs, and assistance with distribution and outreach as required in this Contract. • Providing operating and safety training for all personnel, including spill response training for all drivers. • Notifying the City of intended changes in management not less than sixty (60) days prior to the date of change. New management shall also attend an introductory meeting scheduled by the City during the sixty (60) day notification period. Exception shall be made for termination for cause or voluntary termination, in which case the Contractor shall notify the City within twenty -four (24) hours of the termination. 2.3.1.2 City's Responsibilities Consistent with the responsibilities set forth otherwise in this Contract, the City shall be responsible for: • Overall project administration and final approval of Contractor services and activities. • Reviewing and approving Contractor compensation adjustments due to changes in County disposal fees or price indices. • Directing and overseeing public education and outreach with the cooperation and assistance of the Contractor. • Monitoring and evaluating collection operations with the cooperation and assistance of the Contractor. • Reviewing and approving all assignment, pledging, subcontracting or delegation of money or duties. • Reviewing and approving collection days and rate changes. • Reviewing and approving holiday schedule changes. City of Federal Way 56 September 2011 Solid Waste Collection Contract 73 • Reviewing and approving all written or other informational materials used in the City by the Contractor. • Conducting performance reviews of the Contractor with the Contractor's cooperation and assistance. • Holding periodic operations meetings with the Contractor, as necessary. 2.3.2 Customer Service and Billing The Contractor shall be responsible for providing all customer service functions, including: answering Customer telephone calls and e-mail requests, informing Customers of current services and charges, handling Customer subscriptions and cancellations, receiving and resolving Customer complaints, dispatching Drop -Box Containers and special collections, correlating service levels to current invoices, all Customer billing, and maintaining and regularly updating a user - friendly website. These functions shall be provided at the Contractor's sole cost, with such costs included in the Customer charges (see Attachment B). 2.3.2.1 Office Location The Contractor shall maintain a principal office in King County within twenty (20) miles of the City limits. The Contractor's office and customer service assistance shall be accessible by a local area code and phone number, specifically 253- 833 -3333 for use during this contract as the Contractor's primary customer service line. On the termination of this Contract for any reason, the Contractor shall relinquish its rights for use of this phone number to the City or its assignee, effective the day of termination. The Contractor's office hours shall be open at a minimum from 8 a.m. to 5 p.m. daily, except Saturdays, Sundays and recognized holidays. Representatives shall be available at the Contractor's local office during office hours for communication with the public and City representatives. Customer calls shall be taken during office hours by a person, not by voice mail. The Contractor shall maintain an emergency telephone number for use by City staff outside normal office hours. The Contractor shall have a representative, or an answering service to contact such representative, available at said emergency telephone number during all hours other than normal office hours. City of Federal Way 57 September 2011 Solid Waste Collection Contract 74 2.3.2.2 Customer Service Requirements 2.3.2.2.1 Customer Service Representative Staffing During office hours, the Contractor shall maintain sufficient staff to answer and handle complaints and service requests from multiple incoming telephone calls simultaneously. If incoming telephone calls necessitate, the Contractor shall increase staffing levels as necessary to meet Customer service demands. The Contractor shall also maintain sufficient staff to answer and handle complaints and service requests made by letter or e -mail. If staffing is deemed to be insufficient by the City to handle Customer complaints and service requests, the Contractor shall increase staffing levels to meet contract performance criteria The Contractor shall provide additional staffing during the transition and implementation period, and especially from six (6) weeks prior to the commencement of new services, through the end of the fourth month after the commencement of new services, to ensure that sufficient staffing is available to minimize Customer waits and inconvenience. The Contractor shall receive no additional compensation for increased staffing levels during the transition and implementation period. Staffing levels during the mobilization, transition and implementation period shall be subject to prior City review and approval. 2.3.2.2.2 Service Recipient Complaints and Requests The Contractor shall record all complaints and service requests, regardless of how received, including date, time, Customer's name and address (if the Customer is willing to give this information), method of transmittal, and nature, date and manner of resolution of the complaint or service request in a computerized daily log. Any telephone calls received via the Contractor's non- office hours answering service shall be recorded in the log the following business day. The Contractor shall make a conscientious effort to City of Federal Way 58 September 2011 Solid Waste Collection Contract 75 resolve all complaints within twenty -four (24) hours of the original call or e-mail, and service requests within the times established throughout this Contract for various service requests. If a longer response time is necessary for complaints or requests, the reason for the delay shall be noted in the log, along with a description of the Contractor's efforts to resolve the complaint or request. 2.3.2.2.3 Handling of Customer Calls All incoming telephone calls shall be answered promptly and courteously A Customer shall be able to talk directly with a customer service representative when calling the Contractor's Customer service telephone number during office hours. An automated voice mail service or phone answering system may be used when the office is closed. The customer service log shall be available for inspection by the City, or its designated representatives, during the Contractor's office hours, and shall be in a format approved by the City. The Contractor shall provide a copy of this log in an electronic format to the City with the monthly report. The Contractor shall provide sufficient field service /sales staff and route manager personnel to accurately set -up accounts and visit Customers at their service location as needed — for example during roll -out of service changes that impact multiple accounts, or during establishment of new Recycling or Compostables collection service changes. The Contractor's field service /sales staff shall be able to describe to Customers any related service procedures and Container or equipment needs, and be able to calculate any related rate impacts that would arise from implementing service change options. The Contractor's field service /sales staff shall also be responsible for completion of outreach and tracking specified in Section 2.3.5, including related required annual reporting. Formatted: Indent: Left: 1.45" Deleted: , with an average speed of answer of less than twenty (20) seconds. No telephone calls shall be placed on hold for more than two (2) minutes, and on a monthly basis, no more than 10% of incoming telephone calls shall be placed on hold for more than twenty (20) seconds. A summary of these discrete performance measures will be provided as pa rt of required monthly r Formatted: Indent: Left: 1.5" The Contractor shall maint and p rovide sy stems an personnel for managing Customer inauir:es and complaints. The Contractor shall have City of Federal Way Solid Waste Collection Contract 59 September 2011 M the following call center Customer service goals: (1) TSF% of 80% or more answered within 60 seconds or less and (2) ABA% of less than ; Deleted: Speed of Answer 10% The Contractor's telephone system shall collect data necessary to perform the above calculations Deleted: provide a monthl rec of ' TS F % Low discrete performance measures capturing Penalty all Customer service requests, complaints tng of all repeat collection The Contractor shall also provide a monhly listi and misses, categorized by of type complaints received by the Contractor the previous month (a repeat request, complaint or miss . collection complaint is an initial collection or container delivery complaint 1 00% that was not resolved or a reoccurrence of a collection or container lwillbeappliedas delivery complaint at the same address during a six [61 month period). <80% This listing shal be sorted by collection route and shall include a detailed Per I I point b e � Formatted: Indent: Left: 1.5" description of steps taken by the Contractor to ensure that these particular <6Vj repeat complaints do not recur. Per % mint bej Deleted: Average Speed of Answer The Average Speed of Answer (ASA). Abandoned Call Percentage (ABA %) and Total Service Factor Percentage (TSF %) shall be reported to the Deleted: Percentage City or a weekly bass regarding Customer calls for the previous week. This weekly report will include information on total calls offered ; Deleted: accepted, average call wait times, and number of abandoned calls. The Contractor's goal is to maintain a Customer Service Ce nter o peration with a speed to answer percentage (TSF %) of 80% of calls answered within 60 seconds and an abandoned call percentage (ABA ;% of less than 10% per month The Contractor's telephone system shall collect data so as to report the number of incoming calls received during the month and the speed to answer time for all calls received. The Contractor shall provide the followinl4 data monthly: (1) the total number of incomin Customer calls received by the Contractor's Customer Service Center, (2) the monthly percent of those calls abandoned (ABA %), and () the i Deleted: j monthly_ percent of those calls answered in under 60 seconds (TSF %I A tiered approach to assessing performanc fee penalties will be imp lemented by the Contractor as outlined below JTSF %) Performance Fee Penalties ; Deleted: Speed of Answer Deleted: The Contractor shall answer ' TS F % Low Penalty at least 80% of customer calls within 60 seconds. Monthly performance penalties based on speed to answer (in seconds) 3 Standard 80% 1 00% n/a lwillbeappliedas 2 Below Standard 60% <80% S Per I I point b e � Formatted: Indent: Left: 1.5" 1 Fa? l i n- <6Vj 5 Per % mint bej Deleted: Average Speed of Answer Formatted: Indent: Left: 1.5" City of Federal Way Solid Waste Collection Contract 60 September 2011 77 ABA% Performance Fee Penalties I Deleted: Abandoned Caller Percentage Penalties Deleted: The City expects average abandoned calls to be under 10% per ABA % LOW High Penalty month. Monthly performance penalties 3 Standard 0% 10% n!a 1 for abandoned calls will be applied as 1 fbllows: J 2 Below Standard >10% 15% S100 Per % point ab Deleted: Abandoned Caller ' I Failin >15% S200 Per % oint a Percentage Formatted: Indent: Left: 1.5" In calculating penalties per this section, perce will be rounded to the nearest ore - percent Based on each month's performance. Contractor shall make any resulting penally payments to the City for performance not meeting standards within 20 days after the end of that month. Contractor's malty payment shall be in addition to compensation specified in Section 32.. and in addition to anv other Performanc Fees assessed by the City as specified in Section 4.1 2.3.2.2.4 Corrective Measures Upon the receipt of Customer complaints in regards to busy signals or excessive delays in answering the telephone, the City may request and the Contractor shall submit a plan to the City for correcting the problem. Once the City has approved the plan, the Contractor shall have thirty (30) days to implement the corrective measures, except during the transition and implementation period, during which time the Contractor shall have one (1) week to implement corrective measures. Corrective measures shall be implemented without additional compensation to the Contractor. Failure to provide corrective measures shall be subject to performance fees. 2.3.2.2.5 Internet Website City of Federal Way Solid Waste Collection Contract The Contractor shall provide a Customer - friendly Internet website accessible twenty-four (24) hours a day, seven (7) days a week, containing information specific to the City's collection programs, including at a minimum, contact information, collection schedules, material preparation requirements, available services and options, rates, inclement weather service changes and other relevant service information for its Customers. The website shall include an email 61 September 2011 Deleted: 14 Formatted. Not Highlight function for Customer communication with the Contractor, and the ability for Customers to submit service requests on -line. E- mailed Customer service requests shall be answered the next business day after receipt. The website shall offer Customers the option to pay their service bills on -line through a secured bill payment system. Website content and design shall be submitted for City approval a minimum of three (3) days prior to planned roll -out of website changes, and website content and design shall continue to be subject to the City's approval throughout the term of this Contract. The Contractor shall update the website monthly, and more often if necessary, and provide links to the City's website. The website shall include contact information translated into a minimum of four (4) languages other than English, including Spanish, Korean, Vietnamese and Russian. The Contractor's website shall minimize "pop -up" windows, and not include adware or spyware. 2.3.2.2.6 Full Knowledge of Programs Required The Contractor's customer service representatives shall be fully knowledgeable of all collection services available to City Customers, including the various services available to Single - Family Residence, Multi - Family Complex and Commercial Customers. For new Customers, customer service representatives shall explain all Garbage, recycling, Compostables and Food Scrap collection options available depending on the sector the Customer is calling from. For existing Customers, the representatives shall explain new services and options, and resolve recycling issues, collection concerns, missed pickups, Container deliveries, and other Customer concerns. Customer service representatives shall be trained to inform Customers of all recycling, Compostables and Food Scrap preparation specifications. Policy questions resolvable by the City shall be immediately forwarded to the City for response. The Contractor's customer service representatives shall have instantaneous electronic access to customer service data and City of Federal Way 62 September 2011 Solid Waste Collection Contract 79 history to provide efficient and high - quality customer services. 2.3.3 Contractor's Customer Billing Responsibilities The Contractor shall be responsible for all billing functions related to the collection services provided under this Contract. All Single - Family Residence Customers shall be billed at least quarterly, and Multi- Family Complex and Commercial Customers shall be billed monthly. Customers may be billed prior to receiving service, but the due date (or past due date) shall be no sooner than the last day of service provided under that billing cycle. The bill's due date shall be no sooner than fifteen (15) business days after the date the bill is mailed. The Contractor may make account adjustments for over- or under - charges, provided that under - charges may only be charged for services provided within ninety (90) days of the bill date. Billing and accounting costs associated with Customer invoicing shall be borne by the Contractor, and are included in the service fees in Attachment B. The Contractor may bill to Customers late payments and NSF ( "bounced ") check charges, as well as the actual third party costs of bad debt collection. Late fees shall not exceed one percent (1 %) per month and NSF charges shall not exceed twenty dollars ($20.00) per NSF check or actual bank charges, whichever is greater. Single- Family Residential Customers may temporarily suspend service due to vacations or other reasons for as long and as often as desired in one (1) -week increments and be billed pro -rata for actual services received. All Single - Family Residence Recyclables collection costs and revenues shall be included in the Garbage collection rate and shall not be charged or itemized separately. Subscription Compostables services shall be itemized separately. All Multi- Family Complex Recyclables collection costs and revenues shall be included in the Garbage collection rate and shall not be charged or itemized separately, except as directed at the City's sole discretion. Costs for the baseline two Recycling Carts per Commercial Customer shall be included in Commercial Garbage rates and shall not be charged or itemized separately. Costs for Commercial Recycling provided for additional service above the two Recycling Carts may be separately charged in accordance with this Contract. Commercial Customer and Multi- Family Complex Compostables services shall be itemized and charged separately. No surcharges (such as environmental or fuel surcharges) shall be added to invoices for Garbage, Recyclables or Compostables collection, including City of Federal Way 63 September 2011 Solid Waste Collection Contract M Commercial Recycling collection, unless specifically authorized in writing by the City. The Contractor shall be responsible for the following: • Generating combined Garbage, Recyclables and Compostables collection bills. Bills must include a statement indicating the Customer's current service level, current charges and payments, and appropriate taxes and fees as well as the Contractor's customer service contact information. Space shall be made available on bills for including City contact information at the City's request. • Accepting, processing and posting payment data each business day. • Maintaining a system to monitor and report Customer subscription levels, record Extra Unit Garbage and Compostables collected, place an additional charge on the Customer's bill for the excess collection, and charge for additional services requested and delivered. This system shall maintain a Customer's historical account data for a period of not less than two years. • Accepting and responding to Customer requests for service level changes, missed or inadequate collection services, and additional services. • Collecting unpaid charges from Customers for collection services. • Implementing rate changes as specified in Section 3.1 and 3.3. • Including lines /space for customer service messages on Customer bills. • Including Contractor phone numbers for customer service on Customer bills. • Contractor will provide a discount to Single Family Customers that choose to use a paperless invoicing and bill paying process when this capability is implemented and 'becomes operational The Contractor will notify the Customer of their invoice and accept payment either through a credit card payment feature of the Contractor's website or through the Customer's online banking services. The Customer discount shall be no less than the appropriate current single ounce first class rate as set by the US Postal Service. • All Customers in any grouping targeted for receipt of printed educational or outreach materials shall be included in Contractor's mass - mailings of such materials regardless of Customer's billing City of Federal Way 64 September 2011 Solid Waste Collection Contract 81 method status (such as web -based invoicing) or Customer's mail receipt method (such as use of a Post Office Box rather than standard curbside mail service). The Contractor shall be required to have procedures in place to backup and minimize the potential for the loss or damage of the account servicing (customer service, service levels and billing history) database. The Contractor shall ensure that a daily backup of the account servicing database is made and securely stored off -site. The Contractor shall also provide the City with a copy of the customer service database via e-mail or other electronic medium on a quarterly basis. The City shall have unlimited rights to use the customer service database to develop targeted educational and outreach programs, analyze service level shifts or rate impacts, and/or to provide information to successor contractors. Upon five (5) business days written notice, the Contractor shall provide the City with a paper and/or electronic copy at the City's discretion of the requested Customer information and history, including but not limited to Customer names, service and mailing addresses, contact information, service levels and current account status. City requests for information pertaining to five or fewer accounts shall be provided within one business day. As set forth in detail below, the Contractor shall provide monthly and annual reports to the City. In addition, the Contractor shall allow the City access to pertinent operations information related to compliance with the obligations of this Contract, such as vehicle maintenance logs, disposal, Compostables and recycling facility certified weight slips, and Customer charges and payments. 2.3.4 Reporting The Contractor shall provide monthly and annual reports to the City. In addition, the Contractor shall allow City staff access to pertinent operations information such as disposal facility certified weight slips and vehicle maintenance logs. 2.3.4.1 Monthly Reports On a monthly basis, by the last day of each month, the Contractor shall provide a report containing information for the previous month. Reports shall be submitted in electronic format approved by the City and shall be certified to be accurate by the Contractor. At a minimum, reports shall include: City of Federal Way 65 September 2011 Solid Waste Collection Contract M (1) A log of complaints and resolutions for all collection services and sectors. At a minimum, the complaint log shall include Customer name and/or business name, Customer's service address, contact telephone number, date of complaint, a description of the complaint, a description of how the complaint was resolved, the date of recovery/resolution and any additional driver's notes or comments. (2) A tabulation of the number of single family, commercial and multi - family accounts by service level /Container size and service frequency. (3) A compilation of program participation statistics including: a summary of multi - family and commercial participation in recycling programs, set -out statistics for Residential Garbage, Compostables and Recyclables collection services, and log of bulky items. (4) A compilation of total monthly and year -to -date summaries of Garbage, Recyclables and Compostables quantities by collection sector. (5) A summary of Recyclables quantities by collection sector and by commodity, including processing residues disposed and market prices. (6) A summary of disposal or tipping facility locations and associated quantities for Garbage, Recyclables and Compostables as well as any changes in processing procedures, locations or tipping fees. (7) A list of dates, Customer names and addresses for whom a free special recycling collection has been made (Section 2.2.2.3). (8) A description of any vehicle accidents infractions, or insurance claims against Contractor. (9) A description of any changes to collection routes, Containers, vehicles (including the identification of back -up vehicles not meeting contract standards with the truck number and date of use), customer service or other related activities affecting the provision of services; and City of Federal Way 66 September 2011 Solid Waste Collection Contract 83 (10) Call Center performance reporting and�enal totals as ,5pecified in Section 2.3.2.2. If collection vehicles are used to service more than one Customer sector or jurisdiction, the Contractor shall develop an apportioning methodology that allows the accurate calculation and reporting of collection quantities. The apportioning methodology shall be subject to prior review and approval by the City and shall be periodically verified through field testing by the Contractor. 2.3.4.2 Annual Reports On an annual basis, by the last working day of January, the Contractor shall provide a report containing the following information: (1) A consolidated summary and tabulation of the monthly reports, described above. (2) A discussion of highlights and other noteworthy experiences, along with measures taken to resolve problems, increase efficiency, and increase participation in Compostables and Recyclables collection programs. (3) A discussion of promotion and education efforts and accomplishments. (4) An inventory of current collection, delivery, spare and other major equipment, including make, model, year, and accumulated miles. (5) A list of multi - family and commercial recycling sites pursuant to Section 2.3.5. 2.3.4.3 Ad Hoc Reports The City may request from the Contractor up to six (6) ad -hoc reports each year, at no additional cost to the City. These reports may include customer service database tabulations to identify specific service level or participation patterns or other similar information. Reports shall be provided in the City - defined format and software compatibility. These reports shall not require the Contractor to expend more than one hundred (100) staff hours per year to complete. City of Federal Way 67 September 2011 Solid Waste Collection Contract Deleted: outlined 84 If requested by the City, the Contractor shall provide daily route information for all service sectors and collection streams for the purpose of evaluating potential collection system changes during the term of the Contract. Information received by the City and in the Contractor's possession shall be subject to existing laws and regulations regarding disclosure, including the Public Records Act, Chapter 42.56 RCW. 2.3.5 Promotion and Education The City shall have primary responsibility for developing, designing and executing general waste reduction/recycling public education and outreach programs, with the assistance and cooperation of the Contractor. The Contractor shall have primary responsibility for providing service- oriented information and outreach to Customers and implementing on -going recycling promotion, at the direction of the City. The Contractor shall maintain a complete list of all Multi - Family Complex and Commercial Customer sites within the City Service Area, and the status of each site's participation in Contractor- provided services. The Contractor shall annually contact, by telephone or site visit, the manager or owner of each site to encourage participation and inform the manager or owner of all available services and ways to decrease Garbage generation. Printed informational materials discussing waste prevention and recycling service options shall be prepared and distributed to support contact with Multi - Family Complex and Commercial Customer sites. This contact shall be coordinated with City and King County promotional efforts. The Contractor shall include with its annual report the list of Multi - Family Complex and Commercial Customer sites; Garbage, recycling and Compostables status; Container sizes, service frequency, and types; Customer contact dates and outcome of such contacts; and suggestions for increasing participation or other program improvements. , The Contractor and the City shall organize and imp an ongoing City- wide recognition program to highlight servic available and rewa recycling part by customers in ail ser vice _sectors__ program shall be based on the "Clean Cart Challenge" prom im by the Contractor in m id -2010. Fu nding for soeciflc rewards will be provide by the C ontractor, with a can of Four Th ousand Eieht Hundr Dollar f,$Q in - _vai_u e per cale year. Specifi promotion a mounts mav_ by sector. customer �v�e, orspec y t argeted recycling pa ation behavior subject to C ity discretion and seasona ti ming of related promotions. The C ity : shall organize and imolement an gn o ina p nubli;: awareness camp for this reco anitior _ whi may include. bu not be limited to: m ai'ers ._ Yess rel ease s ad vertis iniz — = - - -- - through local media. orornoti in or on cust in voices. a relat City of Federal Way Solid Waste Collection Contract 68 September 2011 Deleted: Contractor and City shall implement a program of neighborhood "Block Parties" each Spring to highlight recycling programs with Contractor's staff equipment recycling information and Containers, which shall be promoted to both Residential and Multi- Family c u s t o mer s. Formatted: Font: Times New Roman, 12 pt W promotion "windows" or "pop -up" screens on the Contractor's, Internet Formatted: Font: Times New ebsite. Contractor shall participate fully in coordinating elements of this Roman, lz pt W Times New public awareness Campaign into Contractor-maintained Formatted: Font: ed customer I ! , Roman, 12 pt information SOUtCeS. The Contractor shall keep the public informed of programs and encourage participation through an Annual Service Update. Each year prior to the annual rate adjustment the Contractor shall provide an Annual Service Update for each service sector, the format, content and timeframe of which shall be subject to prior review and approval by the City. The Annual Service Update shall be mailed to all Customers and, at a minimum, shall include an informational brochure indicating rates, all services available, preparation and other service requirements, contact information, inclement weather and other policies, a collection schedule calendar applicable to each recipient's routes and other useful Customer information. The Contractor shall develop, print, periodically update and maintain sufficient quantities of new Customer information materials, the format and content of which shall be subject to prior review and approval by the City. Upon approval, materials shall be mailed to every new Customer prior to the Customer's first billing and shall, at a minimum, include a statement of applicable rules and service policies, rates, services and preparation requirements, collection days in calendar format, Contractor customer service information and City contact information. Contractor's materials shall be TTY accessible and Contractor shall provide alternative language formats upon request. Deleted: fall The Contractor shall permit the City to insert, at no charge, single -sheet information bulletins into Customer bills. When the insert is beyond one page and increases pnit postage cost, the City shall pay the incremental Deleted: Contractor difference in postage The City and Contractor shall work cooperatively Deleted: q for timely inclusion of such materials, 2.3.6 Field Monitoring The City may periodically monitor collection system parameters such as participation, Container condition, Container weights, waste composition and Customer satisfaction. The Contractor shall assist the City by coordinating the Contractor's operations with the City's field monitoring to minimize inconvenience to Customers, the City and the Contractor. 2.3.7 Transition to Next Contractor The Contractor shall be expected to work with the City and any successive contractor(s) in good faith to ensure a minimum of Customer disruption during the transition period. Container removal and replacement shall be City of Federal Way Solid Waste Collection Contract 69 September 2011 E*R coordinated between the Contractor and a successive contractor to occur simultaneously in order to minimize Customer inconvenience. The Contractor shall provide a detailed updated Customer list, including Customer name, service address, mailing address, and collection and Container rental service levels to the successive contractor within seven (7) days request of the City. The parties recognize that a failure to comply with this provision will damage the City, but that determination of such damage will be difficult and burdensome; therefore, the parties agree that in the event of a breach of this provision the Contractor, or the Contractor's surety, shall pay the City one hundred thousand dollars ($100,000.00) for the material breach of this contract provision. Payment shall be made within twenty (20) business days of the end of this contract. 3. COMPENSATION 3.1 Compensation to the Contractor 3.1.1 Rates The Contractor shall be responsible for billing and collecting funds from Single - Family Residence, Multi- Family Complex and Commercial Customers in accordance with the charges for services listed in Attachment B. The Contractor may reduce or waive at its option, but shall not exceed, the charges listed in Attachment B. These payments shall comprise the entire compensation due to the Contractor. In no event shall the City be responsible for money that the Contractor, for whatever reason, is unable to collect. Deleted: ¶ 3.1.2 jtemization on Invoices ¶ City, King County and Washington State solid waste, utility and/or sales taxes shall be itemized separately on Customer invoices and added to the charges listed in Attachment B. The Contractor shall not charge separately for the collection of Source - Separated Recyclables other than Commercial Recyclables above the limit of the included Cart-based Recyclables program. The City administrative fee shall not be itemized separately on Customer invoices. 3.1.3 Discontinuing Service for Nonpayment The Contractor may use any legal means, including appropriate lien rights, to enforce Customer payment obligations and may discontinue service to non - paying Customers provided that such Customers are provided with ten (10) days prior written notice that service will be discontinued for non- City of Federal Way 70 September 2011 Solid Waste Collection Contract 87 payment. The Contractor may charge a one -time twenty dollar ($20.00) cart redelivery fee to Customers who want to restart service who have previously had their service terminated for nonpayment and had carts removed. The cart redelivery fee shall be applied as a flat charge, regardless of the number of carts delivered (e.g. Garbage, Recyclables, and Compostables). 3.2 Compensation to the City The Contractor shall pay to the City an administrative fee on or before the first day of each month during the term of this Contract, starting on March 1, 2010. The initial amount of the administrative fee shall be Twenty-two thousand, seven hundred and twenty dollars ($22,720) per month. The administrative fee shall be adjusted in accordance with Section 3.3. A specific example of the administrative fee adjustment formula is provided in Attachment C. The administrative fee may be changed by the City in any year, provided that the change in synchronized with the annual Contractor rate modification described in Section 3.3. The City shall notify the Contactor of the new administrative fee for the following year by September 1 and the Contractor shall itemize and include the appropriate adjustment in its Rate Adjustment Statement provided October 1 St of each year. In the event that the administrative fee is adjusted, either up or down, the Contractor shall add or subtract an amount equivalent to the state excise tax (1.5% in 2009), as may be adjusted from time to time by the State of Washington. In the event that additional areas are annexed into the City, per Section 2.1.2, the Contractor shall submit three percent (3 %) of revenues generated in those areas to the City as an additional administrative fee. For purposes of calculating this fee, the term "revenues" shall mean all Customer payments for services provided under this Contract, but shall not include taxes or revenues generated from the sale of recyclable materials. This additional administrative fee will be added to the regular administrative fee described above, and shall also be adjusted in accordance with Section 3.3. The Contractor shall retain contributions of the recycling revenue sharing funds generated in those annexed areas (previously paid to the County) as compensation for the additional administrative fee. In addition, the Contractor shall be responsible for payment of all applicable permits, licenses, fees and taxes as described in Section 6.13, Permits and Licenses. 3.3 Compensation Adjustments 3.3.1 Annual Rate Adjustment The Contractor's collection service charges, excluding waste disposal fees, for each level of service shall increase or decrease once every year by the percentage change in the Consumer Price Index CWURA423SAO for the City of Federal Way 71 September 2011 Solid Waste Collection Contract M Seattle- Tacoma - Bremerton Metropolitan Area for Urban Wage Earners and Clerical Workers, all items (Revised Series) (CPI -W 1982 -1984) prepared by the United States Department of Labor, Bureau of Labor Statistics, or a replacement index (the "CPI Index "). Adjustments to the Contractor's collection service charge shall be made in units of one cent ($0.01). Fractions less than one cent ($0.01) shall not be considered when making adjustments. Rates shall be adjusted annually, beginning March 1, 2011 (the "Adjustment Date "). The Contractor shall submit to the City for review and approval a Rate Adjustment Statement, calculating the new rates for the next year, by calculating the percentage change in the CPI Index for the most recent twelve (12) month period ending on August 30th. The Contractor's calculations shall be provided to the City no later than November 15` prior to the Adjustment Date and the City shall have thirty (30) days to confirm the Contractor's rate modification calculations. On City approval, which shall not be unreasonably withheld or delayed, the new rates shall take effect on March 1st of that year, and Customers shall be notified in January, at least forty-five (45) days prior to the date adjusted rates become effective. Should ratepayers not receive notification by mid - January due to missed deadlines, rate calculation errors by the Contractor, or rate disapproval by the City, implementation of the new rates shall be delayed by one month without opportunity for recovery of lost revenue. 3.3.2 Disposal Fee Adjustments Disposal Fee adjustments shall be made to Contractor collection rates to reflect increases or decreases in King County disposal fees for solid waste. In the event of a change in disposal fees, the disposal fee component of rates charged to Customers shall be adjusted, based on Container content weights specified in Attachment B of this Contract. Specific examples of rate modifications due to Consumer Price Index and disposal fee changes are provided in Attachment C. City of Federal Way 72 September 2011 Solid Waste Collection Contract E- 3.3.3 Changes in Recyclables or Compostables Processing Sites and Tipping Fees The Contractor assumes all risk for the processing and marketing of Recyclables and Compostables. If the Contractor is required by the City to use processing sites or markets other than those being used at the initiation of this Contract, the Contractor may submit a detailed proposal for a rate adjustment to reflect any additional costs or savings to the Contractor. The City and Contractor agree to negotiate in good faith any changes to the rates to offset these costs or savings. 3.3.4 Other Modifications The Contractor shall not adjust or modify rates due to employee wage increases, the value of Recyclables, Garbage collection service level shifts, or other changes affecting the collection system. At the time of the City's decision to extend this Contract through invoking contract extension options, the Contractor can present a request for relief for any adverse market changes that have occurred during the previous period of the Contract. The City is under no obligation to give consideration for those adverse changes as a condition for invoking the contract extension option. If new City, King County, Washington State or Federal taxes are imposed or the rates of existing taxes are changed after the execution date of this Contract, and the impact of these changes results in increased or decreased Contractor costs in excess of five thousand dollars ($5,000) annually, the Contractor and City shall enter into good faith negotiations to determine whether compensation adjustments are appropriate and if so, to determine the amount and the method of adjustment. Any adjustment in Contractor charges will coincide with the annual rate adjustment process described in this Section 3.3. 3.4 Change in Law Changes in federal, state or local laws or regulations or a continuing Force Majeure event that results in a detrimental change in circumstances or a material hardship for the Contractor in performing this Contract may be the subject of a request by the Contractor for a rate adjustment, subject to review and approval by the City, at the City's reasonable discretion. If the City requires review of the Contractor's financial or other proprietary information in conducting its rate review, at the request of the Contractor, the City shall retain a third -party to review such information at the Contractor's expense, and may take any other steps it deems appropriate to protect the confidential nature of the Contractor's documents and preserve the Contractor's ongoing ability to remain competitive. City of Federal Way 73 September 2011 Solid Waste Collection Contract 4 4. FAILURE TO PERFORM, REMEDIES, TERMINATION The City expects high levels of Customer service and collection service provision. Performance failures shall be discouraged, to the extent possible, through automatic and performance fees for certain infractions and through Contract default for more serious lapses in service provision. Section 4.1 details infractions subject to automatic or performance fees, and Section 4.2 details default provisions and procedures. 4.1 Performance Fees The Contractor may be subject to performance fees for the following acts or omissions if documented in an incident report presented by the City to the Contractor. The City reserves the right to make periodic, unscheduled inspection visits or use other means to determine the Contractor's compliance with the Contract. Deductions for misses will not be applied for collections prevented by weather or holiday rescheduling or collections missed due to labor disruptions during the first week of the disruption. Performance fees are as follows; +ETIUIY: (3R DNfISSION Collection before or after the times specified Two Hundred Fifty Dollars ($250) per in Section 2.1.4, except as expressly truck route (each truck on each route is a permitted by the City. separate incident). Repetition of complaints on a route after Twenty-Five dollars ($25) per incident, notification, including, but not limited to, not to exceed thirty (30) complaints per failure to replace Containers in designated truck per day. locations, spilling, not closing gates, not replacing lids, use of profanity, creation of excessive noise, collection of Commercial Containers outside hours specified herein for Residential areas, crossing or driving over planted areas, observed reckless driving, or similar violations. Failure to collect spilled materials. Twice the cost of cleanup to the City or King County, plus Five Hundred Dollars ($500) per incident. Failure to meet Section 2.1.14 mo del year Five Hundred Dollars (5500, per standa -ds for regularly -used vehicles This operating day that any out -of- compliance Performa Fee clause s pecif i cally cover _veh icles are used by the Contractor t wo ley re q!ire re nts_ (1 Contractor's Planned complete fleet repl acement with ne collection vehicles by December 3_120 and City of Federal Way Solid Waste Collection Contract 74 September 2011 `Deleted: ¶ Deleted: prior to 2013 91 (2) on�ain� co�liarice regarding overall fleet ale. The due date for 201j) model year compliance for primary collection vehicles is December 31, 2012 after which time Performance Fees will be assessed. Performance Fees may be assessed at any time during, the term of the contract in the event of Contractor lapses in any other contract requirements as specified for Equipment Age /"Condition compliance. Failure to accurately tally, in the Contractor's Two Hundred and Fifty Dollars (5250) per monthly reports, accumulated annual use of monthly report omission. individual back -up vehicles by vehicle number and day used per section 2.1.14. Use of individual diesel - fueled back -up Five HundYed Dollars (S500Zper vehicle vehicles in excess of more than thirty (30) per day over its thirty day annual limit. calendar days per calendar year in v iolation of section 2.1.14. Failure to accurately report monthly Call Two Hundred Fifty Dollars (5250) per Center performance,_ andlor make monthly each monthly report omission and—,'or payments based on below standard monthly p yment omission. performance. Failure to maintain placards on service vehicles as required by Section 2.1.14 Two Hundred Fifty Dollars ($250) per vehicle, per day. Curable Leakage from Contractor vehicles or vehicle contents, observed by the City, its agents or photographed by Customers. Two Hundred Fifty Dollars ($250) per vehicle, per day, plus clean up costs. Failure to collect missed materials within one (1) business day after notification. One Hundred Dollars ($100) per incident to a maximum of Five Hundred Dollars ($500) per truck per day on Single - Family Residence routes and no maximum for Multi- Family Complex and Commercial Customer routes. Missed collection of entire block segment of One Hundred Fifty Dollars ($150) per City of Federal Way 75 September 2011 Solid Waste Collection Contract � Deleted: t 92 Failure to deliver Garbage, Recycling or Fifteen Dollars ($15) per Container per Compostables Carts within seven (7) days of day. Single- Family Residences (excluding block segment if collection is performed collections prevented by inclement weather). the following day; Five Hundred Dollars Substantial misrepresentation by Contractor ($500) if not collected by the following in records or reporting. day. Collection as Garbage or disposal as Garbage One Hundred Dollars ($100) per incident, of Source - Separated Recyclables or up to a maximum of One Thousand Compostables in clearly identified Containers, Dollars ($1,000) per truck, per day. bags or boxes. maximum of One Thousand Dollars Collection of Garbage containing visible Twenty -Five Dollars ($25) per incident. quantities of Yard Debris. Rejection of Garbage, Recyclables or Yard Twenty -Five Dollars ($25) per incident. Debris without providing documentation to the Customer of the reason for rejection. Failure to deliver Detachable Containers to Fifty Dollars ($50) per Container per day. new Commercial Customers within three (3) business days. Failure to deliver carts, Detachable Fifty Dollars ($50) per Container per day. Containers, or Drop -Box Containers within three (3) business days of request to Multi - Family Complex or Commercial Customers. Failure to deliver Garbage, Recycling or Fifteen Dollars ($15) per Container per Compostables Carts within seven (7) days of day. request to Single - Family Residence Customers. Substantial misrepresentation by Contractor Five Thousand Dollars ($5,000) per in records or reporting. incident. Failure to provide required reports on time. Two Hundred Fifty Dollars ($250) per incident. Failure to maintain clean and sanitary Fifty Dollars ($50) per incident, up to Containers, vehicles, and facilities. maximum of One Thousand Dollars ($1,000) per inspection. City of Federal Way 76 September 2011 Solid Waste Collection Contract 93 ACTION OR OMMISSION AMOUNT Landfilling or incineration of Recyclables or One Thousand Dollars ($1,000) per Compostables in violation of Section 2.1 _12 vehicle, per incident. without the express written permission of the City. Failure to meet recycling processing One Thousand Dollars ($1,000) per performance requirements of Section 2.1.12. month, for any occurrence during that month. Failure to include instructional/promotional Fifty Dollars ($50) per incident. materials when Garbage, Recycling and /or Compostables Carts are delivered. The parties acknowledge the difficulty in anticipating actual damages to remedy the damage. The parties further agree that the performance fees listed in this Section represent a reasonable estimate of the loss likely to result from the remedy for the damage. Nothing in this Section shall be construed as providing an exclusive list of the acts or omissions of the Contractor that shall be considered violations or breaches of the Contract and, except for those listed breaches set forth above, the City reserves the right to exercise any and all remedies it may have with respect to these and other violations and breaches. The performance fees schedule set forth here shall not affect the City's ability to terminate this Contract as described in Section 4.2. Performance fees, if assessed during a given month, shall be invoiced by the City to the Contractor. Performance fees may be levied only if documented in an incident report presented by the City to the Contractor. Performance fees shall only be assessed after the Contractor has been given the opportunity, but has failed to rectify the deficiencies of which it has been notified. The Contractor shall pay the City the invoiced amount within thirty (30) days of billing. Failure to pay performance fees shall be considered a breach of this Contract. Any performance fees imposed under this Section may be appealed by the Contractor to the City. The Contractor shall be allowed to present evidence as to why the amount of performance fees should be lessened or eliminated. The decision of the City shall be final. 4.2 Contract Default The Contractor shall be in default of this Contract if it violates any provision of this Contract. In addition, the City reserves the right to declare the Contractor to be in City of Federal Way 77 September 2011 Solid Waste Collection Contract Formatted: Centered Deleted: 11 i Deleted: II 94 default in the event of any violation, which shall include, but not be limited to, the following: (1) The Contractor fails to commence the collection of Garbage, Recyclables or Compostables, or fails to provide any portion of service under the Contract on March 1, 2010 or for a period of more than five (5) consecutive days at any time during the term of this Contract. (2) The Contractor fails to obtain and maintain any permit required by the City, King County, or any federal, state or other regulatory body in order to collect materials under this Contract. (3) The Contractor's noncompliance creates a hazard to public health or safety. (4) The Contractor repeatedly or persistently acts or fails to act in a manner that is subject to performance fees in excess of twenty-five thousand dollars ($25,000.00) during any consecutive twelve (12) month period. (5) The Contractor fails to maintain, in good standing, surety and insurance required by this Contract. The City reserves the right to pursue any remedy available at law for any default by the Contractor. In the event of default, the City shall give the Contractor ten (10) days prior written notice of its intent to exercise its rights, stating the reasons for such action. However, if an emergency shall arise that does not allow ten (10) days prior written notice, the City shall immediately notify the Contractor of its intent to exercise its rights immediately. If the Contractor cures the stated reason within the stated period, or initiates efforts satisfactory to the City to remedy the stated reason and the efforts continue in good faith, the City may opt to not exercise its rights for the particular incident. If the Contractor fails to cure the stated reason within the stated period, or does not undertake efforts satisfactory to the City to remedy the stated reason, then the City may at its option terminate this Contract. If the Contractor abandons or violates any portion of this Contract, fails to fully and promptly comply with all its obligations, or fails to give any reason satisfactory to the City for noncompliance, and fails to correct the same, the City, after the initial ten (10) days notice, may declare the Contractor to be in default of this Contract and notify the Contractor of the termination of this Contract. A copy of said notice shall be sent to the Contractor and surety on its performance bond. Upon receipt of such notice, the Contractor agrees that it shall promptly discontinue the services provided under this Contract. The surety may, at its option, within ten (10) days from such written notice, assume the services provided under this Contract that the City has ordered discontinued and proceed to perform same, at its sole cost and expense, in compliance with the terms and conditions of the Contract, and all documents incorporated herein. Pending consideration by the surety of said option to City of Federal Way 78 September 2011 Solid Waste Collection Contract 95 assume the services provided under this Contract, the City may employ such work force and equipment as it may deem advisable to continue the services provided under this Contract. The cost of all labor, equipment and materials necessary for such services provided under this Contract shall be paid by the Contractor in full. In the event that the. surety fails to exercise its option within the ten (10) day period, the City may complete the services provided under this Contract or any part thereof, either through its own work force or by contract, and to procure other vehicles, equipment and facilities necessary for the completion of the same, and to charge the same to the Contractor and/or surety, together with all reasonable costs incidental thereto. The City shall be entitled to recover from the Contractor and its surety as damages all expenses incurred, including reasonable attorney's fees, together with all such additional sums as may be necessary to complete the services provided under this Contract, together with any further damages sustained or to be sustained by the City. If City employees provide Garbage, Compostables and /or Recyclables collection, the actual incremental costs of City labor, overhead and administration shall serve as the basis for a charge to the Contractor. 4.3 Availability of Collection Vehicles All vehicles, Facilities, equipment and property used by the Contractor shall be listed in an inventory supplied to the City and updated annually ( "Contractor's Inventory"). Unless an approved replacement or substitute is provided, all vehicles, Facilities, equipment and property identified in the Contractor's Inventory for use in the performance of this Contract shall be available for the City's use in the case of default in collecting Solid Waste, Recyclables and Compostables in the City for the duration of this Contract; when provided, this Section applies to any replacement or substitute. Rent for the City's use of Contractor's Inventory shall be negotiated between the parties based upon the historical cost of the inventory less any accumulated depreciation. Disputes shall be resolved in accordance with this Contract. 5. NOTICES All notices required or contemplated by this Contract shall be personally served or mailed (postage prepaid and return receipt requested), addressed to the parties as follows: To City: Public Works Director City of Federal Way PO Box 9718 Federal Way, WA 98063 -9718 To Contractor: J!ublic Sector Services Director Waste Management of Washington Inc. City of Federal Way 79 Solid Waste Collection Contract September 2011 Deleted: M unicipal Contracts Manager j 96 ,720 4 th Avenue, Suite 400 Deleted: 801 2"' A venue, Suit 614 ] Kirklan WA 98033 [Formatted: Superscript Deleted: Seattle 6. GENERAL TERMS Deleted: 98104 6.1 Collection Right The Contractor shall be the exclusive provider with which the City shall contract to collect Garbage, Compostables and Recyclables and construction/demolition materials placed in Contractor -owned Containers and set out in the regular collection locations within the City Service Area. When asked by the Contractor, the City shall make a good faith effort to protect this right of the Contractor; however, the City shall not be obligated to join or instigate litigation to protect the right of the Contractor. The Contractor may independently enforce its rights under this Contract against third party violators, including but not limited to seeking injunctive relief, and the City shall use good faith efforts to cooperate in such enforcement actions brought by Contractor (without obligating the City to join any such litigation). Such efforts may include but not be limited to cease and desist letters, assistance with documenting violations and other activities as City staff time allows. This contract provision will not apply to: Garbage, Recyclables or Compostables self - hauled by the generator; Source - Separated Recyclables hauled by common or private carriers (including drop -off recycling sites) from Commercial premises that contain at least ninety percent (90 %) recyclable materials; construction/demolition waste hauled by self - haulers or construction contractors in the normal course of their business; Garbage, Recyclables or Compostables handled by retailers or maintenance services who provide ancillary services unrelated to Curb collection services (e.g. carpet installers, furniture delivery/pick -up, site clean -up services which include loading/sweeping, etc.); Compostables generated and hauled by private landscaping services; or Compostables hauled by common or private carriers from Commercial premises that contain at least ninety percent (90 %) Compostable materials. The Contractor shall retain responsibility for Garbage, Recyclables, construction/demolition materials and Compostables once these materials are placed in Contractor -owned Containers and the Contractor shall have no responsibility for these materials prior to the time they are placed in Contractor -owned Containers. The Contractor shall retain revenues it gains from the sale of Recyclables, construction/demolition materials or Compostables. Likewise, a tipping or acceptance fee charged for Recyclables, construction/demolition materials or Compostables shall be the financial responsibility of the Contractor. The City shall work with the Contractor, other haulers and processors, and other regional governments to develop a reasonable definition of what constitutes legitimate construction/ demolition recycling for the purposes of interpreting collection authorities. Once a reasonable recycling threshold or "test" is developed with King City of Federal Way Solid Waste Collection Contract 80 September 2011 97 County, the City and Contractor shall negotiate and amend this Agreement accordingly. 6.2 Access to Records The Contractor shall maintain in its local office full and complete operations, Customer, financial and service records that at any reasonable time shall be open for inspection and copying for any reasonable purpose by the City. In addition, the Contractor shall, during the Contract term, and at least five (5) years thereafter, maintain in an office in Washington State reporting records and billing records pertaining to the Contract that are prepared in accordance with Generally Accepted Accounting Principles, reflecting the Contractor's services provided under this Contract. Those Contractor's accounts shall include but shall not be limited to all records, invoices and payments under the Contract, as adjusted for additional and deleted services provided under this Contract. The City shall be allowed access to these records for audit and review purposes. The Contractor shall make available copies of certified weight slips for Garbage, Recyclables and Compostables on request within two (2) business days of the request. The weight slips may be requested for any period during the term of this Contract. The Contractor shall allow the City to interview any person and to review any evidence in the Contractor's possession or control that may assist the City in determining whether and by what amount: (1) the Contractor is entitled to reimbursement or increased rates under the contract; (2) the City is entitled to a reduction in rates under the contract; or (3) the Contractor is in compliance with the contract. 6.3 Contractor to Make Examinations The Contractor has made its own examination, investigation and research regarding proper methods of providing the services required under this Contract, and all conditions affecting the services to be provided under this Contract, and the labor, equipment and materials needed thereon, and the quantity of the work to be performed as set forth by the Contract. The Contractor agrees that it has satisfied itself based on its own investigation and research regarding all of such conditions, that its conclusion to enter into this Contract is based upon such investigation and research, and that it shall make no claim against the City because of any of the estimates, statements or interpretations made by any officer or agent of the City that may be erroneous. With the exception of Force Majeure events or as otherwise provided in this Contract, the Contractor assumes the risk of all conditions foreseen and unforeseen, and agrees to continue to provide services under this Contract without additional compensation under whatever circumstances may develop other than as provided herein. City of Federal Way 81 September 2011 Solid Waste Collection Contract 98 6.4 Insurance The Contractor shall procure and maintain, for the duration of the Contract, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the services provided under this Contract hereunder by the Contractor, their agents, representatives, employees or subcontractors. The cost of such insurance shall be paid by the Contractor. Failure to make insurance payments and to keep policies current shall be cause for contract default in accordance with Section 4.2. No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 6.4.1 Minimum Scope of Insurance Contractor shall obtain insurance that meets or exceeds the following of the types described below: (1) Automobile Liability insurance covering all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. The policy shall be endorsed to provide contractual liability coverage. The City shall be named as an additional insured under the Contractor's Automobile Liability insurance policy with respect to the work performed for the City, using ISO additional insured endorsement CG 20 48 02 99 or a substitute endorsement providing equivalent coverage. (2) Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products - completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City, using ISO additional City of Federal Way 82 September 2011 Solid Waste Collection Contract 99 insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. (3) Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. (4) Contractor's Pollution Liability insurance coverage ( "occurrence" form) covering any claim for bodily injury, personal injury, property damage, cleanup costs and legal defense expense applying to all work performed under the contract. 6.4.2 Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: (1) Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $5,000,000 per accident. (2) Commercial General Liability insurance shall be written with limits no less than $5,000,000 each occurrence, $5,000,000 general aggregate and a $2,000,000 products - completed operations aggregate limit. (3) Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. (4) Contractor's Pollution Liability insurance shall be written with limits no less than $3,000,000 combined single limit per occurrence for bodily injury, personal injury, property damage, cleanup costs and legal defense expense. 6.4.3 Deductibles and Self- Insured Retentions Any deductibles or self - insured retentions must be declared to and approved by the City. In the event the deductibles or self - insured retentions are not acceptable to the City, the City reserves the right to negotiate with the Contractor for changes in coverage deductibles or self - insured retentions; or alternatively, require the Contractor to provide evidence of other security guaranteeing payment of losses and related investigations, claim administration and defense expenses. 6.4.4 Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Commercial General Liability, and Contractor's Pollution Liability coverage: City of Federal Way 83 September 2011 Solid Waste Collection Contract 100 (1) The Contractor's insurance coverage shall be the primary insurance with respect to the City, its officials, employees and volunteers. Any Insurance, self - insurance, or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not contribute with it. (2) Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (3) The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 6.4.5 Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VIII. 6.4.6 Verification of Coverage The Contractor shall furnish the City with original certificates including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 6.4.7 Subcontractors The Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor in advance of work being performed by each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. 6.4.8 ACORD Form The policy shall be endorsed to provide the following revised language at the bottom of the ACORD Form: Replace: "Should any of the above described policies be canceled before the expiration date thereof, the issuing company shall endeavor to mail thirty (30) days written notice to the below named City of Federal Way 84 September 2011 Solid Waste Collection Contract 101 Certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company." With the following: "Should any of the above described policies be canceled, lapse, or be reduced as to coverage before the expiration date thereof, the issuing company shall mail thirty (30) calendar days prior written notice to the below named Certificate holder and Additional Insured, the City of Federal Way, by certified mail." 6.5 Performance Bond The Contractor shall provide and maintain at all times a valid Contractor's Performance and Payment Bond or bonds, letter of credit or other similar instrument acceptable to and approved in writing by the City in the amount of five hundred thousand dollars ($500,000.00). The bond, letter of credit or other similar instrument shall be issued for a period of not less than one year, and the Contractor shall provide a new bond, letter of credit or similar instrument, and evidence satisfactory to the City of its renewability, no less than sixty (60) calendar days prior to the expiration of the bond, letter of credit or other similar instrument then in effect. The City shall have the right to call the bond, letter of credit or other similar instrument in full in the event its renewal is not confirmed prior to five (5) calendar days before its expiration. Failure to make bond payments and to keep the bond current shall be cause for contract default in accordance with Section 4.2. 6.6 Indemnification 6.6.1 Indemnify and Hold Harmless The Contractor shall indemnify, hold harmless and defend the City, its elected officials, officers, employees, volunteers, agents and representatives, from and against any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, including costs and attorney's fees in defense thereof, or injuries, sickness or death to persons, or damage to property, which is caused by or arises out of the Contractor's exercise of duties, rights and privileges granted by the Contract, provided, however, that the Contractor's obligation to indemnify, defend and hold harmless for injuries, sickness, death or damage caused by or resulting from concurrent willful or negligent acts or actions of the Contractor and the City shall apply only to the extent of the Contractor's negligence. 6.6.2 Notice to Contractor; Defense In the event an action is brought against the City for which indemnity may be sought against the Contractor, the City shall promptly notify the City of Federal Way 85 September 2011 Solid Waste Collection Contract 102 Contractor in writing. The Contractor shall have the right to assume the investigation and defense, including the employment of counsel and the payment of all expenses. On demand of the City, the Contractor shall at its own cost and expense defend, and provide qualified attorneys acceptable to the City under service contracts acceptable to the City to defend, the City, its officers, employees, agents and servants against any claim in any way connected with the events described in Section 6.6.1. The City shall fully cooperate with the Contractor in its defense of the City, including consenting to all reasonable affirmative defenses and counterclaims asserted on behalf of the City. The City may employ separate counsel and participate in the investigation and defense, but the City shall pay the fees and costs of that counsel unless the Contractor has agreed otherwise. The Contractor shall control the defense of claims (including the assertion of counterclaims) against which it is providing indemnity under this Section, and if the City employs separate counsel the City shall assert all defenses and counterclaims reasonably available to it. 6.6.3 Industrial Insurance Immunity Waiver With respect to the obligations to hold harmless, indemnify and defend provided for herein, as they relate to claims against the City, its elected officials, officers, employees, volunteers, agents and representatives, the Contractor agrees to waive the Contractor's immunity under industrial insurance, Title 51 RCW, for any injury, sickness or death suffered by the Contractor's employees that is caused by or arises out of the Contractor's negligent exercise of rights or privileges granted by the Contract. This waiver is mutually agreed to by the parties. 6.7 Payment of Claims The Contractor agrees and covenants to pay promptly as they become due all just claims for labor, supplies and materials purchased for or furnished to the Contractor in the execution of this contract. The Contractor shall also provide for the prompt and efficient handling of all complaints and claims arising out of the operations of the Contractor under this contract. City of Federal Way 86 September 2011 Solid Waste Collection Contract 103 6.8 Confidentiality of Information Under Washington State law, the documents (including but not limited to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or reproductions thereof) prepared in performance of this Contract (the "documents ") are public record subject to mandatory disclosure upon request by any person, unless the documents are exempted from public disclosure by a specific provision of law. If the City receives a request for inspection or copying of any such documents, it shall promptly notify the Contractor at the notice address set forth in Section 5 herein and upon the written request of the Contractor, received by the City within five (5) days of the mailing of such notice, shall postpone disclosure of the documents for a reasonable period of time as permitted by law to enable the Contractor to seek a court order prohibiting or conditioning the release of the documents. The City assumes no contractual obligation to enforce any exemption. 6.9 Assignment of Contract 6.9.1 Assignment or Pledge of Moneys by the Contractor The Contractor shall not assign or pledge any of the moneys due under this Contract without securing the written approval of the surety on the performance bond and providing at least thirty (30) calendar days prior notice to the City of such assignment or pledge together with a copy of the surety's approval thereof. Such assignment or pledge, however, shall not release the Contractor or its sureties from any obligations or liabilities arising under or because of this Contract. 6.9.2 Assignment, Subcontracting, Delegation of Duties and Change in Control The Contractor shall not assign or subcontract any of the work or delegate any of its duties under this Contract without the prior written approval of the City and submittal of proof of insurance coverage. When requested, approval by the City of a subcontract or assignment shall not be unreasonably withheld. In the event of an assignment, subcontracting or delegation of duties, the Contractor shall remain responsible for the full and faithful performance of this Contract and the assignee, subcontractor, or other obligor shall also become responsible to the City for the satisfactory performance of the work assumed. The City may condition approval upon the delivery by the assignee, subcontractor or other obligor of its covenant to the City to fully and faithfully complete the work or responsibility undertaken. In addition, the assignee, subcontractor or obligor shall sign a separate statement agreeing to abide by all terms and conditions of this Contract. City of Federal Way 87 September 2011 Solid Waste Collection Contract 104 The City may terminate this Contract if the assignee, subcontractor or obligor does not comply with this clause. Furthermore, the assignee, subcontractor or obligor shall be subject to a one (1) year evaluation period during which the City may terminate this Contract on the basis of any material breaches of the terms binding the Contractor. For the purposes of this contract, any Change in Control of the Contractor shall be considered an assignment subject to the requirements of this section. Nothing herein shall preclude the City from executing a novation, allowing the new ownership to assume the rights and duties of the contract and releasing the previous ownership of all obligations and liability. 6.10 Laws to Govern/Venue This Contract shall be governed by the laws of the State of Washington both as to interpretation and performance. Venue shall be in Superior Court in the State of Washington for King County. 6.11 Compliance With Law The Contractor, its officers, employees, agents and subcontractors shall comply with applicable federal, state, county, regional or local laws, statutes, rules, regulations or ordinances, including those of agencies having jurisdiction over the subject matter of this Contract, in performing its obligations under the Contract. Such compliance shall include abiding by all applicable federal, state and local policies to ensure equal employment opportunity and non - discrimination. The Contractor shall comply with all applicable laws pertaining to employment practices, employee treatment and public contracts. Conditions of the Federal Occupational Safety and Health Act of 1970 (OSHA), the Washington Industrial Safety and Health Act of 1973 (WISHA), and standards and regulations issued under these Acts from time -to -time must be complied with, including ergonomic and repetitive motion requirements. The Contractor must indemnify and hold harmless the City from all damages assessed for the Contractor's failure to comply with the Acts and Standards issued therein. The Contractor is also responsible for meeting all pertinent local, state and federal health and environmental regulations and standards applying to the operation of the collection and processing systems used in the performance of this Contract. The Contractor is specifically directed to observe all weight - related laws and regulations in the performance of these services, including axle bridging and loading requirements. 6.12 Non - Discrimination The Contractor will not discriminate against any employee or applicant for employment because of age, race, religion, creed, color, sex, marital status, sexual City of Federal Way 88 September 2011 Solid Waste Collection Contract 105 orientation, political ideology, ancestry, national origin, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their creed, religion, race, color, sex, national origin, or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to the following: employment upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and, selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, any required notices setting forth the provisions of this non - discrimination clause. The Contractor understands and agrees that if it violates this non - discrimination provision, this Contract may be terminated by the City and further that the Contractor shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactorily to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. 6.13 Permits and Licenses The Contractor and subcontractors shall secure a City business license if required and pay fees and taxes levied by the City. The Contractor shall have or obtain all permits and licenses necessary to provide the services herein at its sole expense. The Contractor shall be solely responsible for all taxes, fees and charges incurred, including, but not limited to, license fees and all federal, state, regional, county and local taxes and fees, including income taxes, property taxes, permit fees, operating fees, surcharges of any kind that apply to any and all persons, facilities, property, income, equipment, materials, supplies or activities related to the Contractor's activities under the Contract, business and occupation taxes, workers' compensation and unemployment benefits. 6.14 Relationship of Parties The City and the Contractor expressly agree that the full extent of the relationship between the Contractor and the City is that the Contractor is at all times an independent contractor of the City with respect to this Contract. The implementation of services shall lie solely with the Contractor. No agent, employee, servant or representative of the Contractor shall be deemed to be an employee, agent, servant or representative of the City. 6.15 Contractor's Relationship with Customers The Contractor shall not separately contract with Customers for any services covered under this contract. The Contractor is specifically allowed to negotiate separate agreements with Customers for compactor leasing or other related services not City of Federal Way 89 September 2011 Solid Waste Collection Contract 106 included in this Contract, provided that Customers are provided separate invoices for those services and that the Contractor makes it clear to Customers that those services are not provided under this City Contract. These separate agreements must be in writing and shall in no way supersede this contract. These separate agreements cannot have durations any longer than the final date of this contract's term, since the City may, at its sole option, regulate similar or identical services in the successor to this Contract. 6.16 Bankruptcy It is agreed that if the Contractor is adjudged bankrupt, either voluntarily or involuntarily, then this Contract, at the option of the City, may be terminated effective on the day and at the time the bankruptcy petition is filed. 6.17 Right to Renegotiate /Amendment The City shall retain the right to renegotiate this Contract or negotiate contract amendments based on City policy changes, state statutory changes or rule changes in King County, Washington State or federal regulations regarding issues that materially modify the terms and conditions of the Contract. The City may also renegotiate this Contract should any Washington State, King County or City rate or fee associated with the Contract be held illegal or any increase thereof be rejected by voters. In addition, the Contractor agrees to renegotiate in good faith with the City in the event the City wishes to change disposal locations or add additional services to the Contract and to provide full disclosure of existing and proposed costs and operational impacts of any proposed changes. This Contract may be amended, altered or modified only by a written amendment, alteration or modification, executed by authorized representatives of the City and the Contractor. 6.18 Force Majeure Provided that the requirements of this Section are met, Contractor shall not be deemed to be in default and shall not be liable for failure to perform under this Contract if Contractor's performance is prevented or delayed by acts of terrorism, acts of God including landslides, lightning, forest fires, storms, floods, freezing and earthquakes, civil disturbances, wars, blockades, public riots, explosions, unavailability of required materials or disposal restrictions, governmental restraint or other causes, whether of the kind enumerated or otherwise, that are not reasonably within the control of the Contractor ( "Force Majeure "). If as a result of a Force Majeure event, Contractor is unable wholly or partially to meet its obligations under this Contract, it shall promptly give the City written notice of the Force Majeure event, describing it in reasonable detail. The Contractor's obligations under this Contract shall be suspended, but only with respect to the particular component of City of Federal Way 90 September 2011 Solid Waste Collection Contract 107 obligations affected by the Force Majeure event and only for the period during which the Force Majeure event exists. 6.19 Illegal Provisions /Severability At the discretion of the City, if any provision of this Contract shall be declared illegal, void, or unenforceable, the other provisions shall not be affected, but shall remain in full force and effect. 6.20 Waiver No waiver of any right or obligation of either party hereto shall be effective unless in writing, specifying such waiver, and executed by the party against whom such waiver is sought to be enforced. A waiver by either party of any of its rights under this Contract on any occasion shall not be a bar to the exercise of the same right on any subsequent occasion or of any other right at any time. City of Federal Way 91 September 2011 Solid Waste Collection Contract 108 6.21 Entirety This Contract and the attachments attached hereto and incorporated herein by this reference, specifically Attachments A -C, represent the entire agreement of the City and the Contractor with respect to the services to be provided under this Contract. No prior written or oral statement or proposal shall alter any term or provision of this Contract. WITNESS THE EXECUTION HEREOF on the day and year first herein above written. WASTE MANAGEMENT OF WASHINGTON, INC. CITY OF FEDERAL WAY L Dean Kattler, Vice President ,720 4t Avenue, Suite 400_ Kirkland, WA 98033 Attachments A. Service Area Map B. Contractor Rates C. Rate Modification Examples L Skip Priest, Mayor PO Box 9718 Federal Way, WA 98063 -9718 F11r 11-19 City Clerk, Carol M. McNeilly, CMC APPROVED AS TO FORM: City Attorney, Patricia A. Richardson City of Federal Way 92 September 2011 Solid Waste Collection Contract 109 D e l eted: 13225 NE 1 P l a ce Formatted: Superscript I Deleted: 98034 Attachment A Service Area Map City boundaries as of March 1, 2010 M of _._ City of Fe, d eral W a y 3322 FedWW WO. WA WM F ede ral 835-7000 t ]f' " 112 1 KAOrOdW 110 Ifs rap in 04www !w uw a s a CNLY ,i� 0 102 1 W y rya wauTanb of to +b sa n.racx ____ . & NOW VwY Attachment B Rates Effective March 1, 2010 Service Pounds Total Level per Disposal Collection Service Service Level Count Unit Fee Fee Fee Monthly Service 1 32 Gallon Can - One collection per month 23 $ 1.09 $ 5.14 $ 6.23 Weekly 1 10 Gallon Microcan 547 9 $ 1.90 $ 4.33 $ 6.23 Residential 1 20 Gallon Minican /Cart 2,590 13 $ 2.65 $ 6.53 $ 9.18 Curbside 1 32 Gallon Can 4,473 18 $ 3.79 $ 11.30 $ 15.09 Service 1 35 Gallon Cart 3,303 20 $ 4.15 $ 12.66 $ 16.81 (includes 2 32 Gallon Cans/ 164 Gallon Cart 5,004 37 $ 7.58 $ 14.96 $ 22.54 3 32 Gallon Cans /1 96 Gallon Cart 966 55 $ 11.37 $ 18.61 $ 29.98 embedded recycling) 4 32 Gallon Cans - 86 $ 17.73 $ 19.66 $ 37.39 1 Extra 32 Gallon Can or equivalent 2,813 18 $ 0.87 $ 4.56 $ 5.43 Yard /Food Waste Service 1 -96 Gallon Cart (Basic Subscription Service) 10,530 $ 1.23 $ 8.14 $ 9.37 1 -64 Gallon Cart $ 1.16 $ 7.71 $ 8.87 1 -35 Gallon Cart $ 1.10 $ 7.27 $ 8.37 Extra 96 Gal. YD Cans /Bags (EA) $ 0.23 $ 4.93 $ 5.16 Extra 96 Gal. YD Cart: disposal +collection $ 1.23 $ 8.14 $ 9.37 Clean /Deodorize YW /FW Cart, including return delivery $ 10.00 Miscellaneous Fees (rates are per month unless shown otherwise below) Return Trip, per pick -up $ 17.11 Drive -in Charge - Weekly service $ 5.68 Redelivery (fee includes all 3 Can /Cart types MSW, YW /FW, & Recycle) per delivery $ 20.00 Overweight/Overloaded fee, per can or cart $ 5.43 Res. Services Carry-Out Surcharge per month Fee includes all Residential Can/Cart Services (MSW, YW /FW, & Recycle) $ 2.40 On -Call Appliances (non - refrigerant) 100 $ 4.77 $ 51.47 $ 56.24 Bulky Refrigerator /Freezer 175 $ 29.42 $ 51.67 $ 81.09 Waste Sofa 100 $ 4.77 $ 51.47 $ 56.24 Collection Chair 75 $ 3.57 $ 34.31 $ 37.88 Mattress /Box Springs 50 $ 2.38 $ 34.30 $ 36.68 Tires: Auto /Light Truck 35 $ 1.66 $ 17.13 $ 18.79 Bus /Heavy Truck 70 $ 3.33 $ 17.14 $ 20.47 Add'I for Rims or Wheels 15 $ 0.72 $ 12.56 $ 13.28 Miscellaneous, per cubic yard 500 $ 23.80 $ 61.91 $ 85.71 Temporary Detachable Container Service - all customers Temporary Temporary 1 Yard Container 122 $ 5.78 $ 24.75 $ 30.53 Container Daily Rent $ 1.23 Services Delivery Fee $ 37.45 All Customers. Temporary 1.5 Yard Container 183 $ 8.67 $ 27.77 $ 36.44 and Sectors) Daily Rent $ 1.23 Delivery Fee $ 37.45 Temporary 2 Yard Container 243 $ 11.56 $ 34.65 $ 46.21 Daily Rent $ 1.23 Delivery Fee $ 37.45 Temporary 3 Yard Container 365 $ 17.34 $ 48.53 $ 70.77 Daily Rent $ 1.23 Delivery Fee $ 37.45 Temporary 4 Yard Container 487 $ 23.13 $ 60.86 $ 84.63 Daily Rent $ 1.23 Delivery Fee $ 37.45 Temporary 6 Yard Container 730 $ 34.69 $ 86.51 $ 113.17 Daily Rent Delivery Fee 111 Page 1 of 5 112 Page 2 of 5 Attachment B Rates Effective March 1, 2010 Service Level Count Pounds per Unit Disposal Fee Collection Fee Total Service Fee Service Level Weekly Multifamily Can and Cart Weekly Can /Cart Service 1 20 Gallon Minican /Cart 23 13 $ 2.65 $ 9.90 $ 12.55 1 32 Gallon Can 742 18 $ 3.79 $ 10.64 $ 14.43 1 35 Gallon Cart 87 20 $ 4.15 $ 11.92 $ 16.07 164 Gallon Cart 6 37 $ 7.58 $ 13.97 $ 21.55 1 96 Gallon Cart 55 $ 11.37 $ 17.28 $ 28.65 Extra 32 Gallon Can /Bag each 18 $ 0.87 $ 4.33 $ 5.20 Multi-Family & Commercial MF & Comm Organics Miscellaneous Fees (rates are per month unless shown otherwise Return Trip, per pick -up Carry-Out Service (per can) Redelivery Fee, per delivery Roll -Out Container >5', per each 10' increment thereafter Unlock Container (no lock fees apply to recycling containers) Gate Opening Steam Cleaning (per yard) Clean /Deodorize YW /FW Cart, including return delivery 1 96 Gallon Cart, weekly below) $ 1.23 $ 8.14 $ $ $ $ $ $ $ $ $ 17.11 5.18 45.67 26.11 9.75 9.75 5.18 10.00 9.37 1 96 Gallon Cart, twice weekly $ 2.46 $ 16.28 $ 18.74 All other Organics and SSR Recycling Service Levels are subject to Rate Cap per Agreement Multifamily 1 Cu. Yd. Uncompacted Detachable 1 pickup/week.container 3 122 $ 25.05 $ 64.24 $ 89.29 Container 2 pickups /week/container - 243 $ 50.10 $ 115.04 $ 165.14 3 pickups /week/container - 365 $ 75.15 $ 165.86 $ 241.01 4 pickups/week/container 487 $ 100.20 $ 216.65 $ 316.85 5 pickups/week/container 609 $ 125.25 $ 267.45 $ 392.70 1.5 Cu. Yd. Uncompacted 1 pickup/week.container 3 183 $ 37.57 $ 80.73 $ 118.30 2 pickups /week/container 365 $ 75.14 $ 153.64 $ 228.78 3 pickups/week/container - 548 $ 112.71 $ 221.91 $ 334.62 4 pickups/week/container - 730 $ 150.28 $ 290.22 $ 440.50 5 pickups /week/container - 913 $ 187.85 $ 358.48 $ 546.33 2 Cu. Yd. Uncompacted 1 pickup /week.container 17 243 $ 50.10 $ 106.46 $ 156.56 2 pickups/week/container 14 487 $ 100.20 $ 192.21 $ 292.41 3 pickups/week/container 1 730 $ 150.30 $ 277.96 $ 428.26 4 pickups/week/container 974 $ 200.40 $ 363.70 $ 564.10 5 pickups / week/container - 1217 $ 250.50 $ 449.47 $ 699.97 3 Cu. Yd. Uncompacted 1 pickup /week.container 22 365 $ 75.16 $ 137.18 $ 212.34 2 pickups/week/container 32 730 $ 150.32 $ 248.20 $ 398.52 3 pickups /week/container 7 1095 $ 225.48 $ 359.21 $ 584.69 4 pickups/week/container 1461 $ 300.64 $ 470.23 $ 770.87 5 pickups/week/container 1826 $ 375.80 $ 581.25 $ 957.05 4 Cu. Yd. Uncompacted 1 pickup/week.container 43 487 $ 100.21 $ 162.29 $ 262.50 2 pickups /week/container 54 974 $ 200.42 $ 294.85 $ 495.27 3 pickups /week/container 9 1461 $ 300.63 $ 427.38 $ 728.01 4 pickups /week/container 1947 $ 400.84 $ 559.95 $ 960.79 5 pickups/week/container 1 2434 $ 501.05 $ 692.47 $ 1,193.52 112 Page 2 of 5 Attachment 6 Rates Effective March 1, 2010 Service Level Count Pounds per Unit Disposal Fee Collection Fee Total Service Fee Service Level 6 Cu. Yd. Uncompacted 1 pickup/week.container 23 730 $ 150.31 $ 216.04 $ 366.35 2 pickups/week/container 15 1461 $ 300.62 $ 394.07 $ 694.69 3 pickups /week/container 16 2191 $ 450.93 $ 572.12 $1,023.05 4 pickups/week/container - 2921 $ 601.24 $ 750.15 $ 1,351.39 5 pickups/week/container - 3651 $ 751.55 $ 928.16 $ 1,679.71 8 Cu. Yd. Uncompacted 1 pickup/week.container 15 974 $ 200.41 $ 257.50 $ 457.91 2 pickups/week/container 23 1947 $ 400.82 $ 469.72 $ 870.54 3 pickups /week/container 9 2921 $ 601.23 $ 681.93 $ 1,283.16 4 pickups/week/container - 3895 $ 801.64 $ 894.14 $ 1,695.78 5 pickups/week/container - 4868 $1,002.05 $1,106.34 $ 2,108.39 Multi- family Compacted 1 Cu. Yd. Container 609 $ 125.26 $ 129.22 $ 254.48 1.5 Cu. Yd. Container 913 $ 187.89 $ 167.23 $ 355.12 2 Cu. Yd. Container 1217 $ 250.52 $ 220.98 $ 471.50 3 Cu. Yd. Container 1826 $ 375.78 $ 293.18 $ 668.96 4 Cu. Yd. Container 2434 $ 501.04 $ 355.84 $ 856.88 6 Cu. Yd. Container 3651 $ 751.55 $ 487.20 $1,238.75 Additional Collection services Extra pickups (Monthly rate for 1 pickup/week/container size above divided by 4.33) Extra loose cubic yard, per pickup 1 1 122 $ 5.78 $ 18.61 $ 24.39 113 Page 3 of 5 114 Page 4 of 5 Attachment B Rates Effective March 1, 2010 Service Level Pounds per Disposal Collection Service Total Count Unit Fee Fee Fee Service Level 6 $ 1.33 $ 11.52 $ 12.84 Weekly Commercial Weekly Can /Cart Service 1 10 Gallon Microcan - Can and Cart 120 Gallon Minican - 13 $ 2.65 $ 11.19 $ 13.84 1 32 Gallon Can 6 18 $ 3.79 $ 11.58 $ 15.37 164 Gallon Cart 32 37 $ 7.58 $ 14.92 $ 22.50 1 96 Gallon Cart 75 55 $ 11.37 $ 18.24 $ 29.61 Extra 32 Gallon Can /Bag each - 18 $ 0.87 $ 4.33 $ 5.20 Commercial Detachable Container 1 Cu. Yd. Uncompacted 1 pickup/week.container 2 pickups/week/container 3 pickups / week/container 4 pickups/week/container 5 pickups/week/container 97 4 1 - 122 243 365 487 609 $ $ $ $ $ 25.05 50.10 75.15 100.20 125.25 $ $ $ $ $ 50.42 87.53 124.68 161.81 198.94 $ $ $ $ $ 75.47 137.63 199.83 262.01 324.19 1.5 Cu. Yd. Uncompacted 1 pickup/week.container 2 pickups/week/container 3 pickups/week/container 4 pickups /week/container 5 pickups /week/container 18 1 - - - 183 365 548 730 913 $ $ $ $ $ 37.57 75.14 112.71 150.28 187.85 $ $ $ $ $ 62.65 108.43 154.16 199.94 245.68 $ $ $ $ $ 100.22 183.57 266.87 350.22 433.53 2 Cu. Yd. Uncompacted 1 pickup /week.container 2 pickups/week/container 3 pickups/week/container 4 pickups/week/container 5 pickups/week/container 95 11 2 - - 243 487 730 974 1217 $ $ $ $ $ 50.10 100.20 150.30 200.40 250.50 $ $ $ $ $ 74.93 129.27 183.66 238.00 292.37 $ $ $ $ $ 125.03 229.47 333.96 438.40 542.87 3 Cu. Yd. Uncompacted 1 pickup/week.container 2 pickups/week/container 3 pickups/week/container 4 pickups/week/container 5 pickups/week/container 55 14 7 1 - 365 730 1095 1461 1826 $ $ $ $ $ 75.16 150.32 225.48 300.64 375.80 $ $ $ $ $ 99.94 174.01 248.03 322.07 396.10 $ $ $ $ $ 175.10 324.33 473.51 622.71 771.90 4 Cu. Yd. Uncompacted 1 pickup/week.container 2 pickups /week/container 3 pickups/week/container 4 pickups/week/container 5 pickups /week/container 80 38 24 5 3 487 974 1461 1947 2434 $ $ $ $ $ 100.21 200.42 300.63 400.84 501.05 $ $ $ $ 1 $ 119.40 209.36 299.32 389.28 479.21 $ $ $ $ $ 219.61 409.78 599.95 790.12 980.26 6 Cu. Yd. Uncompacted 1 pickup/week.container 2 pickups /week/container 3 pickups/week/container 4 pickups / week/container 5 pickups/week/container 6 pickups/week/container 53 40 17 1 - 730 1461 2191 2921 3651 4382 $ $ $ $ $ $ 150.31 300.62 450.93 601.24 751.55 901.86 $ $ $ $ $ $ 161.83 286.03 410.21 534.41 658.60 782.81 $ 312.14 $ 586.65 $ 861.14 $ 1,135.65 $1,410.15 $1,684.67 8 Cu. Yd. Uncompacted 1 pickup/week.container 2 pickups/week/container 3 pickups /week/container 4 pickups /week/container 5 pickups/week/container 62 37 24 3 3 974 1947 2921 3895 4868 $ 200.41 $ 400.82 $ 601.23 $ 801.64 $1,002.05 $ $ $ $ $ 191.98 339.12 486.23 633.35 780.46 $ 392.39 $ 739.94 $1,087.46 $1,434.99 $ 1,782.51 Commercial Compacted 1 Cu. Yd. Container - 609 $ 125.26 $ 119.08 $ 244.34 1.5 Cu. Yd. Container 913 $ 187.89 $ 152.62 $ 340.51 2 Cu. Yd. Container - 1217 $ 250.52 $ 186.20 $ 436.72 3 Cu. Yd. Container 1 1826 $ 375.78 $ 254.48 $ 630.26 4 Cu. Yd. Container 1 2434 $ 501.041 $ 311.54 $ 812.58 6 Cu. Yd. Container 5 3651 $ 751.55 $ 432.74 $ 1,184.29 Additional Collection services Extra pickups (Monthly rate for 1 pickup / week/container size above divided by 4.33) Extra loose cubic yard, per pickup 122 $ 5.78 $ 13.11 114 Page 4 of 5 Rear /Side Load Packer & Driver Attachment B 105.18 Front Load Packer & Driver $ 105.18 Drop Box Truck & Driver $ Rates Effective March 1, 2010 Service Pounds 57.17 Total Level per Disposal Collection Service Service Level Count Unit Fee Fee Fee Level Daily Monthly Delivery Haul Service Level (based on pick ups) Count Rent Rent Charge Charge Noncompacted Service Multi - Family Drop -box 10 Cu. Yd. Container 1 $ 34.85 $ 160.36 Collection 20 Cu. Yd. Container - $ 40.60 $ 179.22 25 Cu. Yd. Container 1 $ 46.34 $ 188.68 30 Cu. Yd. Container 1 $ 52.04 $ 198.10 40 Cu. Yd. Container 10 $ 63.48 $ 216.98 Noncompacted Service -Temp. 10 Cu. Yd. Container $ 1.40 $ 37.45 $ 188.68 15 Cu. Yd. Container - $ 1.66 $ 37.45 $ 198.10 20 Cu. Yd. Container - $ 1.96 $ 37.45 $ 207.52 25 Cu. Yd. Container - $ 226 $ 37.45 $ 216.98 30 Cu. Yd. Container 1 $ 2.55 $ 37.45 $ 226.41 40 Cu. Yd. Container - $ 2.82 $ 37.45 $ 245.26 Compacted Service 15 Cu. Yd. Container 0 $ 200.00 20 Cu. Yd. Container $ 209.40 25 Cu. Yd. Container 3 $ 218.86 30 Cu. Yd. Container 4 $ 228.26 35 Cu. Yd. Container 10 $ 235.95 40 Cu. Yd. Container 2 $ 247.17 Note: Delivery Charges only apply to the initial delivery of temporary containers. They do not apply to dump and return of temporary containers. Commercial Service Level (based on pick ups) Drop -box Noncompacted Service Collection 10 Cu. Yd. Container $ 34.28 $ 141.44 20 Cu. Yd. Container 8 $ 39.99 $ 141.44 25 Cu. Yd. Container 2 $ 45.73 $ 141.44 30 Cu. Yd. Container 13 $ 51.43 $ 141.44 40 Cu. Yd. Container 3 $ 62.86 $ 141.44 Noncompacted Service -Temp. 10 Cu. Yd. Container 1 $ 1.40 $ 37.45 $ 169.79 15 Cu. Yd. Container 1 $ 1.66 $ 37.45 $ 169.79 20 Cu. Yd. Container 1 $ 1.96 $ 37.45 $ 169.79 25 Cu. Yd. Container 1 $ 2.26 $ 37.45 $ 169.79 30 Cu. Yd. Container 2 $ 2.55 $ 37.45 $ 169.79 40 Cu. Yd. Container $ 2.82 $ 37.45 $ 169.79 Compacted Service 10 Cu. Yd. Container $ 171.67 15 Cu. Yd. Container 123 $ 171.67 20 Cu. Yd. Container $ 171.67 25 Cu. Yd. Container $ 171.67 30 Cu. Yd. Container $ 171.67 35 Cu. Yd. Container 5 $ 171.67 40 Cu. Yd. Container 8 $ 171.67 Note: Delivery Charges only apply to the initial delivery of temporary containers. They do not apply to dump and return of temporary containers. Additional Additional Services Total Services & Additional Mileage Charge Charge Hourly Rates For Hauls to Other Sites -applies only to mileage over 10 miles each way Charge Per Mile $ 2.26 Solid Drop -box Lid - Additional Charge (per month) $ 22.86 Steam Cleaning (per Cu.Yd.) including return delivery after cleaning $ 4.54 Stand -By Time (per minute) > 5 minute wait I $ 2.26 Rear /Side Load Packer & Driver $ 105.18 Front Load Packer & Driver $ 105.18 Drop Box Truck & Driver $ 105.18 Additional Labor (Der Derson) $ 57.17 Page 5 of 5 Attachment C Rate Modification Examples The collection and disposal components of the Customer charges listed in Attachment B will be adjusted separately, as appropriate. The collection component of Customer charges will be adjusted annually, pursuant to this Section and as described below. The disposal component of the Customer charges listed in Attachment B will be adjusted only if the City receives notification from the County of a pending disposal fee adjustment, and will not become effective until the new disposal charges become effective and are actually charged to the Contractor. Formulas for both collection and disposal rate adjustments are provided as follows: Collection Component Adjustment The collection component listed in Attachment B will be increased or decreased by the amount of the CPI change: NCC = PCC x I+ nCPI — oCPI oCPI Where NCC = The new collection charge component of the customer rate for a particular service level; and PCC = The previous collection charge component of the Customer rate for a particular service level; and nCPI = The most recent August CPI value; and oCPI = The CPI value used for the previous rate adjustment or, in the case of the first contract adjustment, the CPI value reported at the end of August 2010. Disposal Component Adjustment In the case of a disposal fee modification at County disposal facilities, the disposal component of each service level will be adjusted as follows: Step 1: A = ODC x NTF OTF Step 2: NDC = A + [(A — ODC) x CETR] Where NDC = The new disposal charge component of the customer rate for a particular service level; and City of Federal Way Attachments September 2011 116 NTF = The new disposal fee, dollars per ton; and ODC = The old disposal charge component of the customer rate for a particular service level; OTF = The old disposal fee, dollars per ton; and A = Pre - excise tax adjusted disposal component; and CETR = Current excise tax rate (the current State excise tax rate; 0.015 used for this example). For example, using the initial one 32- gallon can rate of $15.09 per month: if the previous CPI is 143.2, the new CPI is 144.3 and the disposal fee will increase from $95 to $105 per ton starting on March 1, 2011, the old disposal component is $3.79, and the State Excise Tax rate is 0.015, the March 2011 Customer charge for one 32- gallon can per week Residential Curbside service would be: p $11. x 1 + (144.3 — 143.2) New Collection Component = 30 [ 143.2 ] _ $11.39 New Disposal Component =[3.79x(105/95)] plus excise tax adjustment of $0.01 = $4.20 Thus, the new Customer charge for one 32- gallon can per week Residential Curbside service will be $11.39 plus $4.20, equaling $15.59. Monthly City Fee Adjustment The monthly City administrative fee will be adjusted in a similar format to the collection component adjustment described above. For Example: New Monthly City Fee —$22 ,720.00 x 1.0768 = $24,464.90 City of Federal Way Attachments September 2011 117 SUBJECT: WASHINGTON AUTO THEFT PREVENTION AUTHORITY(WATPA) INTERAGENCY AGREEMENT SPECIFIC TERMS AND CONDITIONS; AUTO THEFT PREVENTION GRANT PROGRAM POLICY QUESTION: Should the City Of Federal Way, Federal Way Police Department continue to participate in the Auto Theft Prevention Grant Program. COMMITTEE: FEDRAC MEETING DATE: August 23, 2011 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing F - ] City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Commander Steve Neal DEPT: Police Attachments: The Washington Auto Theft Prevention Authority (WATPA) has approved an award of 1.6M for the fiscal two year period of July 2011, thru June 2013, for Preventing Auto Theft through Operational Links (P.A.T.R.O.L.). The P.A.T.R.O.L. Task Force is a regional auto theft task force comprised of 17 King County Agencies. The Federal Way Police Department would continue to provide the First Line Supervision for the program, as well as, support from the Bait Car Program. The grant provides reimbursement for the wages and benefits for the Lieutenant position to the extent of the contract language. The grant award is effective July 1, 2011 and expires on June 30, 2013. This continuing program is comprised of, 1 Supervisor 4 Detectives, 1 Crime Analyst; I Prosecutor; 1 Paralegal; 1 AFIS vehicle. The task force continues to be housed in the facility provided by the Des Moines Police Department located at 272 and Pacific Highway in Des Moines. The Kent Police Department will continue to assume the fiscal responsibility. Options Considered: 1. Approve the staff recommendation to accept and continue participation in the Auto Theft Prevention Grant Program, and forward to the September 6, 2011, City Council Consent Agenda. 2. Deny approval and provide staff with further direction. MAYOR'S RECOMMENDATION: Otion I MAYOR APPROVAL: DIRECTOR APPROVAL: • mn ' e Council Conunii A4--7 0 14 / 1'j Council COMMITTEE RECOMMENDATION: I move to forward the proposed WATPA Interagency Agreement to the September 6, 2011 consent agenda for approval. Committee Chair Committee Member 118 Committee Member PROPOSED COUNCIL MOTION: "I move approval of the WATPA Interagency Agreement, effective July 1, 2011 through June 30, 2013 with a total compensation of 1.6M and authorize Chief of Police Brian Wilson to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08112/2010 RESOLUTION # 119 WASHINGTON AUTO THEN PREVPN`l` ON AUTHQRITY WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS 3060 Willamette Drive NE, Lacey, WA 98516 — Phone: (360) 292 -7900 ... Fax: (360) 292 -7269 — Website: http: / /watpa.waspc.org Tom Corzine, WATPA Executive Director preventing and reducing motor vehicle theft and associated crime in the State of Washington" OTM May 17, 2011 GRANT PROGRAM INTRODUCTION & APPLICATION July 1, 2011 —June 30, 2012 AUTO THEFT REDUCTION GRANTS The Washington Auto Theft Prevention Authority (WATPA) pursuant to RCW 46.66.080 has authorized the distribution of WATPA funds for the continuation of current grantees for the 2011 — 2012 (July 1, 2011 — June 30, 2012) year that have demonstrated efficient and effective utilization of WATPA grant resources. The Authority will also be considerate of the following: • Stated goals, objectives and performance measures achieved are consistent with the mission of the Washington Auto Theft Prevention Authority. "preventing and reducing motor vehicle thefts and other associated crime in the State of Washington. " • Previously funded projects have been in compliance with award requirements including timely, accurate submission of reports and no reportable deficiencies during site visits or program compliance reviews. The request for continued funding may be at the same level as current funding, or increased, however the Authority will make the final determination. As a reminder the grant funds must be used to prevent and reduce vehicle theft through the development and implementation of: ■ Effective law enforcement investigation /enforcement/prosecution programs. ■ Prevention /public awareness /community education projects. • Equipment/technology related to auto theft prevention and reduction. ■ Training directly related to motor vehicle theft initiatives. The deadline for submission of applications is June 8, 2011, 5:00 p.m. An electronic copy of the application must be submitted to WATPA by the application deadline and will not be accepted after the deadline. An original signature page is required either by mail or hand delivered within 5 days of electronic submission. 120 Page 1 Washington Auto Theft Prevention Authority WASHINGTON AUTO THEFT PREVF2MON AUTHORITY <2 D To ensure that your project/program follows the grant criteria, please review the following guidelines: ALLOWABLE COSTS INVESTIGATION /APPREHENSION /PROSECUTION • Personnel and overtime for motor vehicle theft analysis, motor vehicle theft criminal investigations, and prosecution of offenders. • Law enforcement equipment and technology to be used for vehicle theft investigations such as bait cars, tracking devices, license plate readers, cameras, data systems, etc. • Operational and administrative expenses. (no indirect rate is allowed — administrative costs that can be directly attributed to the grant may be allowed) • Confinement costs. • Training for equipment to be used for vehicle theft investigations. • Other costs as may be required to successfully implement the proposed program. PUBLIC AWARENESS: • Overtime for prevention /public awareness /community education events (no FTE positions will be funded). • Equipment to be used for prevention /public awareness /community education events. • Promotional materials. • Operation and administrative expenses. PROHIBITED USE OF FUNDS • WATPA funding must supplement and not supplant agency funding, • Requests for equipment to be used for other crimes or public awareness activities other than vehicle theft must document prorated cost share for percentage of time to be used on other activities. • FTE positions for public awareness. EQUIPMENT All agencies are required to comply with the procurement policies and procedures of their respective jurisdictions. For purposes of determining reasonable costs for grant awards, equipment requests that exceed $1,000 must be accompanied by three (3) bids. REPORTING REQUIREMENTS Applicants are required to submit quarterly performance reports to the Authority and cooperate fully in any evaluation efforts required. Applicants whose proposals are approved are required to allow the Authority or its duly authorized representative's access to and the right to examine any books, documents, papers, records, and other evidence of activities conducted pursuant to awards. 121 Washinqton Auto Theft Prevention Authority Page 2 WASHINGTON AUTO THEFT PREVENTION AUTHORITY RE- APPLICATION REVIEW PROCESS The approval of a re- application request will be based on the review of all applications received, the greatest need, and the total amount of all funding requests. The following criteria are mandatory for application acceptance: 1. Was the application received on time? (yes /no) 2. Was the application signed by an authorized official? (yes /no) 3. Does the application state that the agency (law enforcement agencies only) reports motor vehicle theft information to UCR/NIBRS and WACIC? (yes /no) APPEAL PROCESS The decisions regarding approval, denial or modification of all grant applications rests with the Washington Auto Theft Prevention Authority members. The decisions of the Authority are final. GRANT CONTRACTS AND FUNDING Grant award notification letters which will include the effective award date will be emailed immediately after the WATPA final approval and will include an original grant award agreement. The agreement with original signatures is to be returned to the office of the Washington Auto Theft Prevention Authority no later than thirty (30) days after receipt. We recognize that some agencies may have a longer approval process, so a 30 -day extension on returning signed contracts may be requested. If the signed contract has not been received within the thirty (30) days the Authority may cancel the grant award. All grant funds will be disbursed on a reimbursement basis and will be processed upon receipt of monthly invoices for ongoing programs or an invoice for one -time purchases. 122 �ni....ti:.,..t..., n..+„ - rk- i D-o fi- 4n +hnrifii Paae 3 WASHINGTON AUTO THEN PREVENTION AUTHORITY Auto Theft Grant Program Grant Re- Application Requirements: 1. Grant re- application must be submitted by 3:00 p.m. on June 8, 2011 2. An electronic copy of application (beginning with page 5) of this document, must be submitted to the Washington Auto Theft Prevention Authority by the deadline. One original signature copy of page 5 must be mailed or hand delivered to the WATPA office within 5 days of application deadline. 3. Incomplete applications will be disqualified. 4. Authorized Official signature (page 5) not received within 5 days of application deadline may be disqualified.. 5. Direct Inquiries to: Cynthia Jordan, Administrative Assistant Washington Auto Theft Prevention Authority Phone: 360 - 292 -7900 E -mail: cjordan @waspc.org 6. Please deliver or mail original signed copy to: Grant Programs Washington Auto Theft Prevention Authority 3060 Willamette Dr. NE, Suite 101 Lacey, WA 98516 Send electronic copy via e-mail attachment to: Cynthia Jordan WATPA Administrative Assistant ciordan(c_waspc.orq 123 Washington Auto Theft Prevention Authority Page 4 WASHINGTON AUTO THEFT PREVEIMON AUTHORITY Supplement/Continuation of original grant Grant Agency: Name of Agency: Federal Way Police Department Mailing Address: 333258 th Ave South Federal Way, WA 98063 -9718 For the Fiscal Year Beginning July 1, 2011 -- Ending June 30, 2012 Grant Program: ® Motor Vehicle Theft Reduction Project Title: PATROL Task Force Multiple Agency Request ® Single Agency Request ❑ WATPA FUNDS BUDGET: WATPA Funds Requested WATPA Use Only WATPA Use Only Staff Recommendations Authority Approved A. Personnel 681897.00 B. Employee Benefits 267437.00 C. Consultants /Contracts 2000.00 D. Travel/Training 9093.00 E. Other Expenses 41130.00 F. EquipmentlTechnology 0.00 G. Prosecution 0.00 H. Confinement 0.00 Total: 1,001,557.00 0.00 0.00 To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the chief executive of the applicant and the applicant will comply with the attached assurances and the terms of the qrant contract. Name of Authorized Official: B. Wilson Date: Signature of Authorized Official: Title :: Chief Phone:253- 835 -6701 For WATPA Use Only: WATPA Authorized Signature Date 124 Wnchinnfnn Asitn Thaft Pravantinn Aiithnritv Pape 5 WASHINGTON AUTO THEFT PREVENTION AUTHORITY Executive Director Comments: Applicant Contact Information For the purposes of administering a grant, WATPA requires that three persons be designated to the positions of Authorized Official, Project Director and Financial Officer. The Project Director and the Financial Officer may not be the same person, but under extenuating circumstances, one person may otherwise fill two positions. APPLICANT AGENCY: Federal Way Police Department PROJECT TITLE: PATROL Task Force Project Manager Paul Cline FIRST NAME LAST NAME Investigations Division Commander Title /Position 1055 S Grady Way ..._ ...... .... - ...... _....--- ._._._._ ....... .... __....._... ___...._...._..- ...-.-._.._...- - - -- Mailing Address (Street or P. O. Box) Renton WA 98057 -- ......._....._.__.__.._ ..__....._ ....... _.._ ........... ...__ ........ ................. -- ............ .._.................... City State Zip 425 - 430 -7506 Financial Officer /Grant Administrator Debra LeRoy FIRST NAME LAST NAME Research and Development Analyst Title /Position 220 4th Avenue S Mailing Address (Street or P. O. Box) Kent WA 98032 ........... . ............. _ ...... _... ._...... _ ........ ....... ....._.__....._.....__...._._.. _..... ......... _.._ ....... _ .... _..._....... City State Zip 253 - 856 -5856 253 - 856 -6803 Telephone Fax Telephone Fax Pcline @rentonwa.gov dleroy @ci.kent.wa.us ............. _ _ .._ _ .. E -mail E -mail The Authorized Official is the Chief Executive Officer, or designee of the Agency. Washington Auto Theft Prevention Authority Page 6 WASHINGTON AUTO THEFT PREVENTION AUTHORITY 253 - 835 -6701 Telephone Fax bri n.wilson @cityoffederalway.com _ .... 511 {3a. _ ....— .. - -... - - E -ma il - -- _ - -- -- - - - - - -- Please provide all data that is available for your agency or agencies: Vehicle Theft Data 2008 2009 2010 5329 3866 4943 Number of Stolen Vehicles 4770 2085 4058 Number of Recovered Vehicles 187 118 194 Number of Felony Arrests Systems 220 241 Number of Convictions 1 0 6 Chop Shops Investigated Bait Vehicle Program Data 2008 2009 2010 2 3 3 Number of Bait Cars available 265 6 14 Number of Bait Car Deployments 0 1 3 Number of WATPA Funded Systems 1116 1 I 0 Number of Arrests : 7 WASHINGTON AUTO THEFT PRE` F2MON AUTHORITY Number of Activations WA -TM License Plate Readers Data 2008 2009 2010 0 0 0 Number of Fixed Systems 2 5 5 Number of Mobile Systems 458 5 13 Number of Shifts deployed 2500 1700 Number of Scans per Shift 62 7 131 Number of Vehicles Recovered 0 7 19 Number of Arrests 127 Washington Auto Theft Prevention Authority Page 8 WASHINGTON AUTO THEFT FREVE?MON AUTHORITY Brief Budget Narrative PERSONNEL, OVERTIME and/or BENEFITS tMRT�A The PATROL Task Force requests to reinstate one FTE detective. Over the past year, the agencies within the Task Force jurisdiction have begun sending an increasing number of referrals and cases for further investigation by the Task Force. Due to current budgetary constraints, many agencies are forced to reduce their investigative caseload and are looking at the Task Force to take over some of their auto theft caseloads. Additionally, the number of prolific auto thieves and complex investigations has increased over the past three years. Overtime is required to coordinate investigations, especially when coordinating with partner agencies. The task force benefited from the crime analyst this past year. The crime analyst coordinates ongoing crime trend and intelligence information from partner agencies and other county task forces. The crime analyst allows the task force to disseminate intelligence information to partner agencies to support regional auto theft prevention and arrests of auto theft suspects. The King County Prosecutor staff is budgeted to cover 2/3 time for a dedicated Deputy Prosecutor and 1/2 time Paralegal to support preparation of successful prosecutions. CONSULTANTS /CONTRACTS (Describe anticipated use of consultants and contracts.) Consultant costs allow us to maintain the ALPR equipment. ($2,000) TRAVEL /TRAINING We will send three task force members to the national LCI Auto Theft Investigation training. We budgeted for travel, lodging and meals to the San Diego conference location. We used the federal per diem rate for meals in San Diego. Airfare /baggage fees $855 x 3 people = $2,565 Rental car $500 /week = $500 Lodging $150 /room x 3 rooms x 5 nights = $2,250 Meals $71 /day x 6 days x 3 people = $1,278 Conference registration $150 /person x 3 people = $450 We also budgeted for task force members to attend the WATPA Annual Meeting ($1,000). OTHER EXPENSES NARRATIVE (Describe other expenses and how they relate to the project.) Other expenses include estimated costs based on the first three years: Buy money supports auto theft investigations and is used to pay informants for information on criminal activity. Dissemination of these funds will be tracked with established record keeping procedures. ($10,000) Tow bill charges cover towing recovered vehicles requested by task force detectives. ($1,500) Verizon charges cover pole cam and bait car monitoring. ($1,700) Cell phone and aircard service is budgeted for 6 task force members (supervisor and 5 detectives). ($8,150) Task force office utilities /maintenance is budgeted at $1,000 /month x 12 months = $12,000. Office supplies cover paper, pens, envelopes, printer toner and misceliaMous supplies. ($1,000) NAachinntnn Auto Theft Prevention Authoritv Page 9 WASHINGTON AUTO THEFT PREVENTION AUTHORITY Bait car maintenance costs increased slightly in 2010. ($500) WASATI membership dues for 3 ensure that the task force has access to current training opportunities. ($60) The additional task force officer requires startup equipment including a radio, air card ,cell phone and a jacket. ($3,500) Miscellaneous supplies and costs are budgeted at $1,000. These may include cell phone transmission subpoenas related to investigations, maintenance of photocopier and /or keys. ($1,000) EQUIPMENT/TECHNOLOGY (Briefly describe anticipated equipment/technology purchases and how they will relate to the project) Applicant agencies are required to comply with the procurement policies of their jurisdictions. N/A PROSECUTION /COURT (Costs other than personnel and fringe benefits, which should be included in Section A - Personnel) N/A CONFINEMENT (Estimated expenses for confinement of arrested and convicted motor vehicle thieves in local jails - do not include costs of confinement in state institutions N/A 129 Washington Auto Theft Prevention Authority Page 10 WASHINGTON AUTO THEFT PREVENTION AUTHORITY Program Narrative Describe any significant achieved goals and outcomes of the project. The PATROL Task Force continues to build on the foundation described in it's acronym- Preventing Auto Theft through Regional and Operational Links (PATROL). Many arrests and convictions result from the regional information sharing network and partnerships PATROL participates in with other auto theft task forces and law enforcement agencies in King and Pierce County. PATROL has expanded regional auto theft investigation assistance to other counties, including Thurston and Kitsap. The reinstatement of a crime analyst dedicated to the task force has resulted in arrests related to three investigations in just the first quarter of 2011. Bulletins prepared and disseminated by the PATROL crime analyst combined with the strong law enforcement partnerships throughout South King and North Pierce County resulted in prompt responses to identify the locations and subsequent arrests of suspects. These arrests have led to further crime intelligence on larger crime rings operating regionally to investigate and put out of business. Operational links expand through local, county, state and federal agencies. Two major cases were filed with the U.S. Attorney's Office in 2010. These federal cases strengthen and promote even more efficient criminal investigations, including one interstate Craig's list case. Describe any major functions and /or activities of this project. A crime analyst was hired in the first quarter of 2011. This position increases the task force's efficiency by compiling regional intelligence on auto theft and other crimes so the detectives can concentrate on investigating auto theft cases. PATROL Task Force detectives presented training classes to local law enforcement agencies in the first quarter of 2011. These classes included the links between auto theft rings and street racers; equipping and utilizing bait cards; and the use of ALPR equipment. Describe how the project impacted your auto theft problem. Auto theft has decreased in King County overall by 4.7% in 2010. Several of the PATROL Task Force partner agencies experiffced an increase in auto thefts ranging Panc 11 IAT-1 p I from 6.8% in Des Moines to 65.2% in Burien during 2010. The PATROL task force arrested 20 suspects on 66 charges in the first quarter of 2011. Task Force detectives regularly work with partner agency officers and detectives on local auto theft investigations. Many of these involve other serious crimes. During the first quarter of 2011, detectives prepared and presented training to three agencies dealing with auto theft. Det. Sagiao presented training on auto theft and the racing culture to sworn personnel at Kent PD and Federal Way PD. This involved 10 -three hour classes to approx. 200 individuals. Det. Sagiao also taught this class to personnel from Pierce County agencies and on four occasions to approx. 80 individuals. Det. Tibeau then presented training on the ALPR and bait cars to all sworn personnel at Renton PD. This consisted of 8 classes to 124 individuals. Both training was well received and complimented on its thoroughness and knowledge base. The following is an overview of an ongoing investigation that demonstrates how this task force impacts auto theft crimes far beyond our local region. The PATROL task force was instrumental in recovering the stolen vehicle from an Edmond's burglary and arresting the suspect. This arrest resulted from a crime bulletin prepared and disseminated by the task force's crime analyst. This arrest led to leads on an Ukranian auto theft/burglary ring operating in South King and North Pierce counties. The crime analyst prepared a crime bulletin from this information that resulted in four arrests within one week of disseminating the bulletin. This investigation is ongoing. Describe the functions of significant personnel involved. The Project Manager oversees the operations of the task force and communicates project progress to participating PATROL partners. Project Manager project time is an in kind match for the WATPA funding. The Financial Officer /Grant Administrator oversees the fiscal management of the grant funding to ensure compliance with grant requirements and her time is also an in -kind match. The part-time accounting technician manages the budget, processes requests for reimbursement for partners and purchasing of equipment; and prepares WATPA invoices for grant reimbursement requests. The PATROL supervisor manages the day to day operations and investigations of the task force. He maintains records of investigations and task force activities. The PATROL supervisor prepares the quarterly progress rpWs for submission to WATPA. Washington Auto Theft Prevention Authority Page 12 WASHINGTON AUTO THEFT PREVENTION AUTHORITY The task force detectives are assigned to one of three sectors within the participating PATROL jurisdictions. These detectives are veteran police officers selected based on their expertise and initiative to conduct thorough investigations that will lead to successful prosecutions. The AFIS truck and King County AFIS technicians are available to respond to crime scenes throughout the participating PATROL jurisdictions to lift prints to support successful prosecution filings. The PATROL Auto Theft Task Force is requesting funding above its current level to add an additional detective. Not only would the additional detective assist the current detectives with the increasing caseload, but he /she would be able to provide increased officer safety during investigations, better networking for the Task Force and WATPA, and more consistent coverage. Currently, there are times when detectives conduct site surveillance on an individual basis when suspect contact is unlikely due to only having four detectives. The additional detective would allow surveillance to be done in teams more often and increase the safety of the detectives. Also, the additional detective would allow more consistent coverage to continue investigations when detectives take time off or are in training. The WATPA funded King County Prosecutor works closely with the task force and Pierce County Prosecutors on comples cases. King County Prosecutors attend the monthly task force Executive Board meetings. This expanded networking has resulted in enhanced sentencing ranging up to 147 months on one investigation. This has contributed to keeping prolific criminials incarcerated and unable to commit further crimes on additional victims. Describe how the auto theft crime prevention, education and training, benefited the projectiprogram. The partner agencies distributed The Club to Honda car owners during this grant cycle. Public Service announcements were published in local newspapers in May 2010. These announcements also attracted owners of other types of vehicles. These owners were able to purchase The Club from the Kent Police Foundation. These activities armed the public with a valuable auto theft prevention tip and tool. Please include other narrative that supports your project successes or progression. 132 %Alachinntnn Ai itn Thaft Pravantinn Ai ithnrity Paae 13 WASHINGTON AUTO THEFT PREVENTION AUTHORITY Q _ :) In the middle of July 2010, the Task Force began working a case involving a stolen vehicle recovered in Kent that was sold on Craigslist. During the investigation, it was discovered that multiple agencies were affected by this group and involved many jurisdictions. The Task Force joined efforts with Seattle PD and the WSP Auto Theft unit from Bellevue to conduct the investigation. This investigation has now gained the support of the US Attorney's Office for federal prosecution and agents from the FBI are working the case also. In total, over 25 vehicles have been identified as being stolen and sold in this investigation between Oregon and Washington. At the end of July, the Task Force obtained information involving a theft ring in Thurston County. Detectives contacted Thurston County sheriff detectives and conducted a joint operation /search warrant on the suspect property, which consisted of 83 acres. In total 6 stolen vehicles were recovered, 3 stolen firearms were recovered, and numerous items of stolen property from burglaries and prowls throughout the area. The arrested suspect, a convicted felon, was also charged with 10 counts of Unlawful possession of firearm and possession of bomb making materials as a pipe bomb was discovered in the middle of assembly. The suspect has been linked to a larger theft ring and criminal activity in the Yelm /Olympia area and several cases were cleared by this arrest. In September 2010, detectives began an investigation of burglary at a construction company where a Caterpillar skid loader had been stolen and obtained information of its location near Ravensdale. A search warrant was conducted on the property with the suspect attempting to get rid of the skid loader as detectives arrived. From the search warrant, detectives not only recovered the Cat skid loader, but also recovered a stolen mini - excavator, a large flatbed heavy equipment trailer, and two F350 crew cab trucks. The Ford F350s were being used to create a clone for the suspect, which he had licensed to himself. Also, as a result of this search warrant, detectives discovered the suspect was likely stealing electrical power from a nearby power line. In the following months, the same suspect was arrested as he burglarized and attempted to steal a large piece of heavy equipment from a Burien business. Task Force detectives obtained information of the burglary and intercepted the suspect as he left the property. Task Force detectives also filed title fraud charges on this suspect in May 2011 involving DOL paperwork and vehicle licensing. In mid October, the Task Force became involved in an investigation of a prolific auto thief who was stealing multiple cars from across the South King and North Pierce area. He also had committed a home invasion robbery where he shot the victim and an attempted carjacking. Detectives attempted to track him for two weeks and he was eventually arrested in Puyallup during another burglary attempt. Through the investigation, detectives were able to connect the suspect to approximately 20 vehicles and file charges on 15 of them for TMV or PSV. He was also charged with several other crimes including robbery, burglary, and eluding. In December, detectives recovered a hydraulic hammer and trailer which was stolen from Seattle. The hammer was valued at $130,000 and is the only one of its kind on the West Coast. It was being used on the Viaduct project and was returned to the construction company undamaged. Through a search warrant of the phone records and interviews, detectives were able to positively identify and charge the suspect to the theft. During December, detectives investigated Ppossible insurance fraud involving a stolen vehicle. The vehicle was stolen and dumped with the engine and interior missing and all Wnehinntnn Ai itn Thaft Pravantion Authoritv Page 14 WASHINGTON AUTO THEFT P1iEVE2MON AUTHORITY Q! _! � � exterior pieces damaged with what looked like a sledgehammer. Based on circumstances, it appeared this was an owner give -up to get out of the loan; however, the owner denied any involvement. Through latent prints found in the recovered vehicle, detectives identified a suspect and were able to obtain a full confession. The investigation resulted in three suspects being charged, including the owner and the two persons who parted and disposed of the vehicle. The insurance company had already paid out due to lack of evidence showing fraud on their own investigation, but is now seeking restitution. The PATROL Task Force received a complimentary email from USAA for its work on this case from the company's main headquarters. In middle January 2011, detectives began working on an individual who had a stolen van with swapped plates and was using it to commit residential burglaries in the North Pierce and South King counties. The Task Force worked with DEA in an attempt to arrest the suspect; however, the operation was compromised and cancelled. As the Task Force was obtaining a vehicle tracker warrant, the suspect and accomplice were arrested by Puyallup Police during the commission of another residential burglary. Due to a bulletin put out by our crime analyst on the suspect, the Task Force was notified of the arrest and was able to interview the suspect, obtaining a confession to multiple burglaries throughout the area. In total, the suspect has been charged with over 30 crimes including Burglary, theft, PSV, and identity theft. This suspect recently pled guilty to 147 months of confinement. During the first week of February, Task Force detectives conducted follow -up to a case in Federal Way and discovered the involved vehicle had been stolen from the tow company's lot. A suspect was developed and locations checked for the vehicle. The following day, the suspect was involved in a theft of a BMW from Fife auto dealership and a pursuit with WSP. During this pursuit, the suspect switched vehicles to the one stolen from the tow company and attempted to run over a trooper causing the trooper to respond with gunfire. The suspect was then arrested after being pitted by WSP. Task Force detectives were involved with the WSP /Pierce County investigation and were able to charge the suspect with burglary and TMV for the incident at the tow company. In 2010, the PATROL Task Force arrested 51 persons on 185 charges. It also recovered 120 vehicles valued at over $761,000. In 2011 so far, the Task Force has arrested 33 persons on 86 charges. It has recovered 41 vehicles /3 engines valued at $302,640. 134 Dona 19; . WASHINGTON AUTO THEN PREYElMON AUTHORITY Q-!-T 135 Applicant Contact Information For the purposes of administering a grant, WATPA requires that three persons be designated to the positions of Authorized Official, Project Director and Financial Officer. The Project Director and the Financial Officer may not be the same person, but under extenuating circumstances, one person may otherwise fill two positions. APPLICANT AGENCY: Federal Way Police Department PROJECT TITLE: PATROL Task Force Primary Grant Contact Debra LeRoy FIRST NAME LAST NAME Research and Development Analyst Title /Position 220 4th Avenue S ----- ... - -- ... -- -- -- ._...._...........__.._.. - - ...__._..._......._..... . - .......... _.._.. _ .... _ Mailing Address (Street or P. O. Box) Kent WA . 98032 _ .......... - ................ ..__ ..........................__..._......----.----......__.._..._._..-.._. _..__..........__.........._._. _.._...- ......._..._..-- . - --- City State Zi p 253 - 856 -5856 253 - 856 -6803 ................ - ..... _ ....... _ ..................... ... ___ ....... _ ............ .._.........._.... ... ........ _ .... - _......-....... ._........ Telephone Fax dleroy@ci.kent.wa.us ........... -- -- .. ---........ _..........__......_...._...... E -mail Project Manager Paul Cline ...... __............ FIRST NAME LAST NAME Investigations Division Commander Title /Position - -- 1055 S Grady Way - .._._.._._._..- -- --- ..._.__.._._.__..._..- - ----- ---- ...- _..__.— _._.__..._...- - -..._. Mailing Address (Street or P. O. Box) Renton WA 98057 __-._._..._- ................ ----_---------._....._........_..._...._..__........._..... ..._.__._...._........_.. - - - - -- -- - - - - -- ..__.. City State Zip 425 - 430 -7506 __._..._ ... ..... __ ........ _. ... __ .... _ ............ _...__.._ ....... _.._ ............. - __ .... _ ....... _ ..... __... Telephone Fax Pcline @rentonwa.gov ---... ....... --- .......... _.._.......... E -mail Authorized Official Financial Officer /Grant Administrator The Authorized Official is the Chief Executive Officer, or designee of the Agency. Cindy White Brian Wilson FIRST NAME LAST NAME Financial Analyst Title /Position 220 4th Avenue S ... _ ......... _.._.. Mailing Address (Street or P. O. Box) Kent WA 98032 State Zip 253 - 856 -6803 Fax Washington Auto Theft Prevention Authority FIRST NAME Chief of Police ............ ...._ . .__...._ ......... ............... _. Title /Position 33325 8th Avenue S LAST NAME Mailing Address (Street or P. O. Box) Federal Way WA 98003 City State Zip 136 Page 1 WASHINGTON AUTO THEFT PREVENTIONAUTHORITY WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS 3060 Willamette Drive NE, Lacey, WA 98516 — Phone: (360) 292 -7900 — Fax: (360) 292 -7269 — Website: http: / /watpa.waspe.org Tom Corzine, WATPA Executive Director `preventing and reducing motor vehicle theft and associated crime in the State of Washington" Supplement/Continuation of original grant Grant Agency: Name of Agency: Federal Way Police Department Mailing Address: 33325 8 Ave South Federal Way, WA 98063 -9718 For the Fiscal Year Beginning July 1, 2011 -- Ending June 30, 2013 Grant Program: ® Motor Vehicle Theft Reduction Project Title: PATROL Task Force Multiple Agency Request ® Single Agency Request ❑ WATPA FUNDS BUDGET: A. Personnel 1110836.00 B. Employee Benefits 394864.00 C. Consultants /Contracts 4000.00 D. Travel/Training 18040.00 E. Other Expenses 72260.00 F. EquipmentlTechnolo G. Prosecution H. Confinement Total: 1,600,000.00 To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the chief executive of the applicant and the applicant will comply with the attached assurances and the terms of the qrant contract. Name of Authorized Official: B. Wilson Date:07/14/2011 Signature of Authorized Official: 1 L� �/ "+ ".! - c(0/ r` ? C�f q Title:: Chief Phone:253 835 - 6701 For WATPA Use Only: WATPA Authorized Signature Date 137 Washington Auto Theft Prevention Authority Page 1 S UBJECT: 2011/2012 Mid - Biennial Budget Adjustment Calendar POLICY QUESTION N/A — Information Only COMMITTEE: Finance Economic Development and Regional Affairs Committee MEETING DATE: August 23, 2011 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing City Council Business ❑ Resolution [D Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance Attachments: ■ Draft 2011/2012 Mid - Biennial Budget Adjustment Calendar Options Considered: N/A — Information Only MAYOR'S RECOMMENDATION: N/A — Information Only MAYOR APPROVAL: I- - DIRECTOR APPROVAL: Jkl Commi#ee Council Committee Council COMMITTEE RECOMMENDATION: N/A — Information Only Mike Park, Committee Chair Jeanne Burbidge, Committee Jack Dovey, Committee Member Member PROPOSED COUNCIL MOTION: N/A — Information Only (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 138 CITY OF FEDERAL, WAY CITY COUNCIL 2011/2012 MID - BIENNIAL CITY BUDGET ADJUSTMENTS MEETINGS The following is the draft meeting schedule to consider the City of Federal Way's 2011/2012 Mid - Biennial Budget Adjustment: OCTOBER 18, 2011 - REGULAR MEETING - 7:00 PM • PUBLIC HEARING (required by RCW 35A.34) 2011/2012 Biennial Budget /Property Tax Rate OCTOBER 19 & 20,2011 - SPECIAL MEETINGS - 6:00 PM (October 20` only if needed) • Public Hearing Continued • Council Study Session on Mid - Biennial Budget Adjustment NOVEMBER 1, 2011 - REGULAR MEETING - 7:00 PM • PUBLIC HEARING CONTINUED — 2011/2012 Biennial Budget Adjustment • Introduction Ordinance — 2011/2012 Mid - Biennial Budget Adjustment • Introduction Ordinance — 2012 Property Tax Rate NOVEMBER 15, 2011 - REGULAR MEETING - 7:00 PM • Enactment Ordinance — 2011/2012 Mid - Biennial Budget Adjustment • Enactment Ordinance — 2012 Property Tax Rate • Resolution/Fee Schedule 2012 Amendment All meetings will be held at City Hall, 33325 — 8 th Avenue South, Federal Way, Washington. CITIZEN COMMENTS WILL BE ACCEPTED AT ALL BUDGET MEETINGS. 139 COUNCIL MEETING DATE: N/A ITEM 4: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Financial Controls — Information Only POLICY QUESTION: N/A COMMITTEE: Finance, Economic Development and Regional Affairs Committee MEETING DATE: August 26, 2011 CATEGORY: ❑ Consent ❑ City Council Business STAFF REPORT BY: Tho Attachments: Memo Options Considered: N/A ❑ Ordinance ❑ Resolution Finance Director MAYOR'S RECOMMENDATION: N/A ❑ Public Hearing 10 Other DEPT: Finance MAYOR APPROVAL: kl N/A DIRECTOR APPROVAL: _ N/A mittee Council Committee Council COMMITTEE RECOMMENDATION: N/A Mike Park, Committee Chair Jeanne Burbidge, Committee Jack Dovey, Committee Member Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 08/12/2010 RESOLUTION # 140 CITY OF FEDERAL WAY MEMORANDUM Date: August 15, 2011 To: Mike Park, Chair Finance, Economic Development and Regional Affairs Committee From: Tho Kraus, Finance Director Via: Skip Priest, Mayor Subject: Financial Controls Overview The purpose of the attached documents is to provide Council with an overview of the City's Financial Controls. The major controls include: Cash Receipts; Revenues and Receivables; Purchasing; Accounts Payable; Payroll; Capital Assets and Inventory; Grant Accounting; and General Ledger and Financial Reporting. Additionally, state law requires that all state agencies and local governments immediately notify the State Auditor's Office if they know or suspect a loss of public resources. The City is not required to report: normal and reasonable "over and short" situations from cash receipting operations or reasonable inventory shortages identified during a physical audit. The Washington State Auditor's Office also has a toll -free hotline (1- 866 -902- 3900) and webpage https:// wwNv. sao. wa. gov/ EN/ Investiaations /Hotline/Paces /default.aspx to improve government efficiency and accountability. The hotline is open to all citizens and government employees and may be used to recommend ways to improve efficiency; report waste, fraud; as well as report outstanding achievement and efficiency in government. Governmental employees may file a complaint with the State Auditor's Whistleblower program, which protects confidentiality. 141 CASH RECEIPTS Goal /Objective: To ensure that money is deposited in the bank in a timely manner and is promptly recorded in the appropriate account. Monies are received by walk in customers, mail, and electronic transfers. All monies are receipted immediately and deposited within 24 hours. The City uses computer based systems to record and track incoming monies: ■ Class System — receipts incoming Parks Department monies at Federal Way Community Center and Dumas Bay Centre. Data is uploaded into the City's Eden accounting system. Accounts receivable is recorded on customer accounts and includes aging information. ■ Quadrant system — receipts incoming monies at City Hall including taxes, licenses, grants, permits, etc... Data is uploaded into the City's Eden accounting system. Eden Accounting System — all revenues, expenses and balance sheet items are recorded. Accounts Receivable module created invoices, records amounts due and paid, and tracks aging of accounts receivable. Internal Controls: • Authorization — Monies are receipted into already prescribed accounts in consistent formats; receipts are issued in sequential order and include date, time, cashier, register, amount, customer, payment type, reference number, and description of what payment is for; receipt copies are provided to all customers and duplicates are forwarded to applicable staff, deposits, voids and overages /shortages are reviewed and signed off by secondary staff or supervisor. • Segregation of Duties — individual accountability maintained at all times; each individual reconciles his /her cash daily and submitted as record; different employees responsible for receiving and recording cash, balancing final daily cash receipts to cash, and verifying deposits in bank agree with deposits and general ledger. • Safeguarding — change funds are stored in separate, lockable containers /compartments when not in use and locked at night in secure location; checks restrictively endorsed to City; cash counting areas reasonable secure and free from interruptions; deposits locked in safe overnight with limited access; dual signature required when carrier picks up deposit for transport to bank. • Recording and Depositing — cash receipts are recorded cash receipt form, all cash receipting is done using computerized cash register programs, all cash is deposited or delivered to Finance for safekeeping within 24 hours of receipt. • Reconciliation and Review — sequential receipts, cash reports match bank deposit records; daily and monthly reconciliation performed; finance staff reviews receipts for accuracy and reasonableness and against receivables; change funds are audited annually. 142 REVENUES AND RECEIVABLES Goal /Objective: To ensure that revenue from all sources is: identified; claimed; recorded; collected; and reported. Receipts are accurate and complete; adequately controlled to prevent, detect and deter fraud or omission; and properly administered including authorization, review and reconciliation. The City uses computer based systems to record and track incoming monies and accounts receivable: ■ Class System — receipts incoming Parks Department monies at Federal Way Community Center and Dumas Bay Centre. Data is uploaded into the City's Eden accounting system. Accounts receivable is recorded on customer accounts and includes aging information. Quadrant system — receipts incoming monies at City Hall including taxes, licenses, grants, permits, etc... Data is uploaded into the City's Eden accounting system. Eden Accounting System — all revenues, expenses and balance sheet items are recorded. Accounts Receivable module created invoices, records amounts due and paid, and tracks aging of accounts receivable. Collections procedures are in place for past due invoices, rejected electronic payments, and NSF checks: ■ Customer is notified of amount due once it becomes collectable • Customer receives 2 letters requesting payment and notification of possible collections action, customer account is frozen if applicable • Customer information is then sent to an outside collections agency until paid in full Internal Controls: • Authorization — revenues are recorded in prescribed accounts, in consistent format, and in a timely manner; accounts receivable invoices prepared timely and issued in sequential order by department; invoices are prepared per contract or department request; request for invoice has department and finance signed approval; contract related invoices are reviewed and signed off by department and finance • Segregation of Duties — different individuals in finance responsible (or compensating controls) for: receipting, uploading of receipt data, and reconciliation and review; different individuals in finance responsible (or compensating controls) for: billing and maintaining accounts receivable records; receiving and receipting incoming payments; and reconciling receivables payments to the general ledger • Safeguarding — deposit, over /shortages, and receipt voids require secondary or supervisor approval; cancellation and adjustments to invoices supported by documentation and require approval prior to adjustment • Recording and Depositing — supporting documentation on file and maintained for all invoices; copies of invoice created and receipts are forwarded to applicable staff • Reconciliation and Review — Monthly review and follow -up on aged receivables with City departments and customer; applicable accounts are sent to collections agency; final year -end review 143 PURCHASING Goal /Objective: To achieve open, competitive and cost effective purchasing; adhere to bidding, documentation and reporting; and ensure timely payment to vendors_ The City utilizes a requisition and purchase order system, procurement cards, credit cards, and petty cash for purchasing. The City maintains a comprehensive purchasing manual that is available to all staff, the purchasing manual contains detailed explanations, applicable rules, codes, and laws pertaining to the City's purchasing requirements. Requisition and Purchase Order Process: - Departments complete a requisition in Eden to initiate the procurement process. - Purchase requests must be approved by the appropriate department approver - Once approved, purchase orders are created - Once purchase orders are created goods or services may be purchased - Original invoices are submitted to accounts payable for payment - Appropriate authorization are received that the department ordered the goods and services, account coding is correct, and the merchandise is received and therefore ready to be paid. Internal Controls: ■ Authorization - All authorizations for disbursement of funds require signatures; management reviews; approval queues are set up in Eden to ensure individual approvers are restricted to authorized account numbers and amounts ■ Segregation of Duties - different individuals within departments and finance are assigned the responsibility for: entering requisitions, approving requisitions and generating purchase orders; receiving ordered materials and invoice; reviewing and reconciling general ledger reports. ■ Safeguarding - department approver of invoices verify goods and services have been received prior to signing off on payment; only original invoices or certified copies will be paid ■ Recording and Depositing - departments enter expenditure data directly into the accounting system when entering requisitions; accounts payable staff posts data in the system at the time of payment. All documentation is filed with voucher and maintained by Finance. ■ Reconciliation and Review - Finance staff reviews invoice for proper documentation and approval prior to payment; finance and departments review general ledger reports. Procurement and Credit Card: - Established limits on amounts authorized for purchases. - Established vendors and types of purchases authorized. - Procurement cards are issued to individual employees and have their name on the card - Visa and Costco credit cards are issued to City of Federal Way and are checked out to employees as needed, employee that is issued the cards is responsible as the cardholder - The City uses open accounts at local suppliers where individual charges are minimal and are used often and by various employees; accounts are set up by accounts payable staff based on requesting department director and Finance Director's approval; accounts enable staff to obtain materials as needed; the City is billed monthly for purchases. Open accounts are set up at Lowe's, Home Depot, McLendon Hardware, and Office Max; staff must be added by accounts payable to authorized list or provide City ID; purchaser is responsible for returning the receipt to accounts payable as if they used a credit card. 144 — Cardholder agrees to maintain receipts and document and submit originals to accounts payable. — Transactions are approved by the appropriate department head. — Billing and payment is handled by the finance department upon proper verification and authorizations. Internal Controls: Authorization — requires director approval to issue card to employee; cardholders sign agreement detailing proper use and making cardholder responsible for documentation and unauthorized charges; requires department approver signature for disbursement of funds; established appropriate credit limits; card may only be used by authorized cardholder; card request forms required prior to check out of Visa or Costco cards; finance maintains signature card file; proper documentation on file (ie. original receipts); types of purchases allowed specified in purchasing procedures; monies for items returned are applied to card balance and documentation is forwarded to accounts payable • Segregation of Duties — to the extent possible, different individuals make purchases; certify invoices for payment; review budgets for availability of finds; verify receipt of goods or services • Safeguarding — Receipts of goods and services are verified prior to approving invoices for payment; for payment authorization prior to receipt of goods or services, department approver must authorize amount to be spent, final receipt and backup documentation is required at the time of receipt; new procurement cards are issued only at the request and signature of department director. • Recording and Depositing — department staff provide expenditure description with receipt and approval documentation; accounts payable staff enters and posts expenditure data in the system. All documentation is filed with voucher and maintained by Finance. • Reconciliation and Review — cardholder verifies that amounts and accounts charged are correct; department director reviews and approves payment; finance staff reviews documentation including appropriate use; finance follows -up with department staff and /or department director when policies and procedures are not followed; any cardholder that does not adhere to the policies and procedures will be considered for a temporary suspension or permanent revocation of card privileges. Petty Cash: — Limited number of petty cash accounts within City, authorized and established by finance director. — Petty cash funds limited to $1,000 per fund. — Available to departments for minor expenditures ($100 threshold). — No personal expenses, personal loans or cashing of personal checks allowed. — Require original receipts in order to disburse petty cash. — Receipts maintained in petty cash box for reconciliation. — Business purpose and proper account coding identified on request. — Approved and signed by the department head or designee. — Custodian is responsible for regularly reconciling and replenishing petty cash fund. — Any shortage or overage in petty cash fund is documented and depending on materiality and frequency finance staff may be involved). — Finance staff periodically performs audit of petty cash funds and surprise audits on occasion. — Replenishment requests reviewed by finance staff. — Periodic review if means other than petty cash is more appropriate (i.e. use of procurement card) Internal Controls: ■ Authorization — requires department approver signature for disbursement of funds; established limit of $100 per reimbursement; proper documentation on file (ie. original receipts); types of reimbursements allowed specified in purchasing procedures. Petty cash funds are issued to individuals, custodians sign an agreement accepting responsibility for the use security of the find. 145 • Segregation of Duties —to the extent possible, different individuals make purchases and request reimbursement; approve reimbursement; and reimburse employees using the petty cash fund. • Safeguarding — completed reimbursement forms and receipts are kept with the petty cash fund until the petty cash fund is replenished; total cash and receipts will total to the authorized fund amount. • Recording and Documentation - department staff provide expenditure description with receipt and approval documentation; petty cash custodian enters expenditure data in the system; accounts payable staff posts data in the system at the time of reimbursement. All documentation is filed with voucher and maintained by Finance. • Reconciliation and Review — custodian verifies total approved and reimbursed requests and remaining cash total to authorized fund amount and enters requisition to replenish fimd; finance staff reviews documentation including appropriate use; finance follows -up with department staff and /or department director when policies and procedures are not followed; unauthorized reimbursements will be returned by the staff involved. 146 ACCOUNTS PAYABLE AND DISBURSEMENTS Goal /Objective: To pay vendors for the City's expenses in an accurate and timely manner in accordance with purchasing policies. Only City expenses are authorized; personal purchases or possible conflicts of interest are prohibited per the City's Employee Guidelines. Internal Controls: Authorization — Periodic review and update of signature authorizations; contract purchase orders set up based on signed agreements; monitor that invoices are paid in a timely manner; reconcile ledgers for accuracy of recorded transactions. • Authorized approval limits per purchasing manual: Less than $10,000 Department Directors shall designate the individuals responsible in increments of $2,500 $10,000 and above Department Director or Designee $20,000 and above Mayor • Segregation of Duties — purchase orders generated by finance department based on appropriate requisition approvals; department head or designee approved the invoice for payment; employee signs off verifying the materials have been received and the invoice is "ok to pay ". New vendors are added to the system by finance staff other than Accounts Payable. • Safeguarding — only original invoices or certified copies will be paid. System flags possible duplicate entry. Quick or manual checks are kept at a minimum. Check stock secured and access to supply limited. The City currently uses Safechecks check stock with security features to prevent fraud. Check stock is blank, there is no City or account information until the actual check run is printed. Back of check stock is pre- numbered, used in sequential order and recorded on check run cover sheet. • Recording and Depositing — departments enter expenditure data directly into the accounting system when entering requisitions; accounts payable staff posts data in the system at the time of payment. All documentation is filed with voucher and maintained by Finance. • Reconciliation and Review — department and finance staff reviews invoices for accuracy by comparing charges to purchase orders; departments verify that the goods and services have been received; quarterly meetings between finance and departments review expenses accuracy and reasonableness. Detailed voucher report presented at monthly Finance, Economic, and Regional Affairs Committee for review and approval, then to Council for acceptance. 147 PAYROLL Goal /Objective: To pay employees for time worked, all applicable taxes, and benefits accurately and in accordance with the payroll schedule and applicable laws. The City utilizes an online timekeeping system contained in the Eden Financial System. Regular staff log in, enter, and sign off their timesheets; approvers then log in, review, and approve staff timesheets. Temporary and seasonal staff fills out and sign a paper timesheet; approvers review, sign, and turn in completed timesheets to payroll. Employees are paid on the 5th and 20 of each month. Internal Controls: • Authorization timesheets are completed online or on paper timesheets; timesheets are reviewed and signed off on by authorizes signors; supervisors must approve time, overtime, time off, and other changes to normal schedules • Segregation of Duties — staff can not approve their own timesheet or any other action that will affect their own pay; only the Mayor approves his own timesheet because there is no one above him in rank (he executive assistant enters his time sheet per his schedule and payroll staff verifies any adjustments made). • Safeguarding — records are filed in a secure location with access limited to authorized personnel. Check stock secured and access to supply is limited. The City currently uses Safechecks check stock with security features to prevent fraud. Check stock is blank, there is no City or account information until the actual check run is printed. Back of check stock is pre - numbered, used in sequential order and recorded on check run cover sheet. • Recording and Depositing — hour and pay type data for regular employees is entered into the timekeeping system by individual employees and signed off by authorized approvers; temporary employees enter hour and pay type data on paper timesheets that are then signed off by approvers and then entered into the system by payroll staff, data is posted to the system by payroll staff at the time payment. All documentation is filed with payroll check run and maintained by Finance. • Reconciliation and Review — finance staff distributes payroll expense reports, including leave usage and accruals to departments twice a month, after each payroll; personnel costs are reviewed monthly by finance staff as part of financial analysis; finance staff prepares sick leave usage reports and management team reviews on a quarterly basis; payroll reports and billings are prepared by payroll staff and approved by supervisor; discrepancies or irregularities are investigated. 148 CAYAAL AssETs & INVENTORY Goal /Objective: To acquire or receive capital assets and inventory for the City and identify, record, control, and maintain an inventory of these assets. Internal Controls: • Authorization — City Council approves budget for purchase of capital asset. Department Director or designee approves the actual purchase of the asset, bidding requirements aside. • Segregation of Duties — Department maintains physical asset and the Finance department tracks the asset. Finance staff performs periodic physical inventories to confirm that materials and equipment listed on capital asset records are on hand. For surplus of capital assets a surplus of property or equipment process is used in Finance and a form with back -up documentation stating the asset being disposed of is signed off by the department and is reviewed by Finance staff. • Safeguarding — Each physical asset has an established numbering system that is used by the department. Finance maintains a system for tracking the asset with a serial number, description, and tag number. Each of the departments have internal controls for safeguarding the assets including authorization for use by a supervisor, high fences, padlocks, security alarms, and keys for only authorized employees. • Recording and Depositing — Finance staff reviews the assets purchased in the City's Eden Financial System for purchases that meet the $1K threshold. Finance staff anticipates assets that are going to be purchased. Account numbers are pre- established in the Eden Financial System in order for Finance to track assets that are being purchased. • Reconciliation and Review — Finance conducts physical counts of capital asset inventory at year -end. Each department maintains assets for operating purposes and the Finance department maintains asset log for tracking purposes. 149 GRANT AccoUNTING Goal /Objective: To ensure all grant dollars awarded to the City are used for their intended purpose and can account for and justify the expenditures used on the grants. Internal Controls: Authorization — Department provides purpose of the grant, funding agency, grant amount, local match requirements, and any ongoing costs. Council gives authorization to accept a grant. Grant reimbursements are prepared in a timely and accurate manner as in accordance with the grant agreement. Segregation of Duties — Departments receiving the grants are responsible for maintaining grant files and related documents as required by the granting agency and /or federal /state guidelines. Departments receiving the grant award notify the finance department and the finance department reviews the grant agreement. The department receiving the grant prepares a signature approved request for reimbursement with attached documentation, in accordance with the grant agreement, and submits it to the finance department for review and billing. Safeguarding — The first reviewer of the grant reimbursement is the department that has received the grant. The finance department reviews the submittal and approves it for billing through the accounts receivable process. ■ Recording and Depositing — Supporting documentation for grant on file in the department that receives the grant. Finance department keeps receivable prepared on file. ■ Reconciliation and Review — Department and finance review the grant reimbursement backup for accurate invoices and payroll, and if in compliance with grant requirements. 150 GEYER4L LEDGER & FINANCIAL REPORTING Goal /Objective: Designed to monitor revenues and expenditures, review proper account coding, and ensure accurate financial reporting. General Ledger Internal Controls: • Authorization — Finance sets up accounts based on prescribed by State Auditor's Office Budget, Account and Reporting System Manuals (BARS). • Segregation of Duties — Finance maintains the Eden Financial System; charges to expenditures accounts are generated by City departments, account corrections are requested by departments which must be approved by appropriate personnel within the department and Finance. • Safeguarding — Designated Finance staff establishes level of access for City personnel to ensure that integrity of the system is maintained; each user of the Eden Financial System has a unique log -in and password; access to add /delete /deactivate accounts in the Eden Financial System are limited to designated Finance staff. • Recording & Depositing — journal entries are logged in sequential order by month and recorded into a journal entry log and filed in the Finance department; chart of account is updated by finance staff when new account numbers are added. • Reconciliation and Review — Finance maintains chart of accounts; Finance reviews newly prescribed Budget, Account, and Reporting System Manuals (BARS) on monthly basis; all journal entries are accounted for by reviewing journal entry logs. Financial Reporting Internal Controls: • Authorization — State law requires Council to review financial reports no less than quarterly; Federal Way Council reviews on a monthly basis. • Segregation of Duties — Finance staff prepares Monthly Financial Report based on Eden Financial System data. Finance staff analyzes data in coordination with departments. • Safeguarding — Access to make changes to financial data limited to few finance staff based on proper documentation; no changes may be made to the Monthly Financial Report once approved by Council. • Recording & Depositing — Monthly Financial Report is distributed to the Council and readily available to the public on a monthly basis. • Reconciliation and Review — Monthly Financial Report is reconciled to the general ledger on a monthly basis; actual to budget comparisons reviewed monthly; major revenue and expenditure categories are reviewed in detail; additional information is added to the financial report as new operations occur and/or as requested by Council; Finance staff conducts quarterly financial reviews with all departments; departments may access and review reports at all times; major fluctuations and /or exceptions are communicated to departments on a timely basis. 151 SUBJECT: JULY 2011 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the Council approve the July 2011 Monthly Financial Report? COMMITTEE: Finance Economic Development and Regional Affairs Committee MEETING DATE: August 23, 2011 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance Attachments: ■ July 2011 Monthly Financial Report Options Considered: 1. Approve the July 2011 Monthly Financial Report as presented. 2_ Deny approval of the July 2011 Monthly Financial Report and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: t�— Co ttee Council Commmee Council COMMITTEE RECOMMENDATION: I move to forward approval of the July 2011 Monthly Financial Report to the September 6, 2011 consent agenda for approval. Mike Park, Committee Chair Jeanne Burbidge, Committee Jack Dovey, Committee Member Member PROPOSED COUNCIL MOTION "I move approval of the July 2011 Monthly Financial Report" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only] ORDINANCE # REVISED- 08/12/2010 RESOLUTION # 152 Cr" t Federal Way July 2011 Monthly Financial Report GENERAL & STREET FUND OPERATIONS The overall operations of the combined General and Street Fund showed a negative result of S22M. Overall revenue total $22M and is $442K above 2011 year -to -date budget of $21.6M. 153 2010 2011 YTD BUDGET VS ACTUAL G ENERAL & STREET FUND Annual I YTD YTD Favorable (Unfavorable) Summary of Sources & Uses Budget7 Actual Actual Budget Budget Actual $ 1 Beginning Fund Balance $ 8,345,195 $ 8,345,195 $ 8,345,195 $ 8,538,117 $ 8,538,117 $ 8,538,117 n/a n/ I OPERATING REVENUES Property Taxes 9,329,370 9,614,187 i 5,011,763 9,577,000 5,051,249 5 47,470 1 0.9% Sales Tax 10,578,000 10,708,951 6,132,779 10,684,000 6,157,190 11 6,254,135 96,946 1.6% Criminal Justice Sales Tax 1,740,000 1,701,120 968,858 1,636,000 931,770 ! 1,034,756 102,987 11.1% Intergovernmental 2,386,000 2,538,462 1 1,542,246 1,928,000 1,171,359 1,503,148 331,789 28.3% Leasehold Tax 4,000 5,757 j 2,849 4,000 1,980 2,998 1,019 51.5% Gambling Taxes 1,110,000 493,489! 422,494 212,000 130,262 273,043 142,7801 109.6% Court Revenue 1,477,469 1,558,931 929,328 1,557,500 928,646 898,243 (30,403)!. -3.3% Building Permits /Fees -CD 1,251,000 1,314,602 '! 785,116 1,241,815 764,471 1 610,274 (154,197)1 - 202% ROW Permits & Develop Svcs Fees -PW 349,000 328,455 1 194,150 333,230 193,748 168,628 (25 -13.0% Licenses 240,000 251,620 88,470 242,000 85,088 84,667 (421)' -0.5% Franchise Fees 995,000 980,891 733,091 945,000 706,267 747,931 41,664 1 5.9% Passport Agency Fees 73,000 58,925 1 44,700 69,000 52,343 26,470 (25,873)1 -49.4% Park & General Recreation Fees 775,000 913,831 ( 557,695 848,811 518,014 1 569,331 51,317 i 9.9% Police Services 811,000 808,162 449,402 1,033,000 574,430 i 454,946 (119,485)1 -20.8% dmin /Cash Management Fees 639,755 640,460 373,727 493,117 287,748 � 287,652 (96) 1 0.0% Interest Earnings 72,250 32,518 28,612 74,000 65,110 I 13,212 (51,899)1 - 79.7% Misc/Other 247,000 300,972 i 164,221 274,260 149,646 i 182,868 33,222 22.2 Ongoina Utilitv Tax Transfers in: Celebration Park/PK M &O 361,620 361,620 1 361,620 274,000 274,000 274,000 - n/ Arts Comm/RW &B Festival 119,070 119,070 1 119,070 97,000 97,000 97,000 n/a Police Positions 1,002,862 1,002,862 1,002,862 1,432,000 1,432,000 1 1,432,000 i n! Street Bond /Lights 482,461 482,462 482,462 371,000 371,000 371,000 n1a General Fund Operations 4,126,652 4,126,652 - 3,919,000 - - = n! Prop 1 Voter Package 3,396,049 3,154,878 1,992,669 2,933,509 1,618,044 1,618,044 n1 Ongoing Traffic Safety Transfer In: 830,000 830,000 1 - 830,000 - 1 j n/ CouNPolice/rraffic T otal Operating Revenues 42,396,558 42,328,879 1 22,388,184 41,009,242 21,561,364 22,003,063 441,699 ' 2.0% OPERATING EXPENDITURES i City Council 432,645 414,733 295,558 477,345 327,486 312,449 15,037 4.6% Mayor's Office 1,714,325 1,319,6701 792,199 1,554,800 933,347 688,305 245,0431 26.3% Human Services 813,170 765,963 1 366,990 757,567 390,609 272,779 117,830 30.2% Municipal Court 1,488,253 1,428,247 j 831,419 1,539,668 888,739 849,007 39,733 1 4.5% Economic Development 404,921 290,857 130,472 217,941 107,308 55,841 51,468 1 48.0% Human Resources 1,148,879 961,623 1 505,506 843,226 499,7941 441,617 58,178 11.6% Finance 979,647 917,770 569,853 927,264 513,513 496,787 16,726 1 3.3% Civil /Criminal Legal Services 1,546,079 1,419,355 I, 816,257 1,526,597 877,931 i 750,453 127,478 i 14.5% Comm. Development Svcs 2,983,256 2,730,900 1,623,791 2,654,950 1,558,444 1,318,761 239,684 15.4% Jail Services 2,368,041 2,603,924 1,283,147 2,510,000 1,236,863 1,142,184 94,6791 7.7% Police Services 22,659,132 21,992,667 13,128,801 24,514,805 14,389,483 13,586,284 803,199 5.6% Parks and Recreation 3,897,787 3,830,994 2,195,081 3,809,557 2,204,520 2,000,148 204,372 9.3% Public Works 4,717,933 4,141,643 2,373,011 4,605,454 2,719,911 2,284,859 435,052 16.0% 1 -time Savings/Unalloc IS Charges 365,723 I - - - - - n/ T otal Operating Expenditures 45,519,792 42,818,348 24,912,084 45,939,176 26,647,949 f 24,199,471 2,448,479 9.2% Operating Revenues over/(under) I Operating Expenditures (3,123,234) (489,469) (2,523,900) (4,929,934) (5,086,585)1 (2,196,408) 2,890,177 - 56.8% OTHER FINANCING SOURCES One -Time Transfersln \Grant \Other 1,137,677 955,3731 391,719 5,454,725 4,296,646 4,296,646 n/a Total Other Financing Sources 1,137,677 955,373 391,719 5,454,725 4,296,646 4,296,646 n/a OTHER FINANCING USES Contingency Reserves 1,200,000 - j 1,117,362 - n/a One -Time Transfers \Other \Unalloc IS 904,028 272,983 906,544 - n! Total Other Financing Use 2,104,028 272,983 1 2,023,906 n/a T otal Ending Fund Balance $ 4,255,609 1 8,538,116 !, $ 6,213,014 $ 7,039,001 $ 7,748,178 $ 10,638,356 n/a ! n/a 153 DESIGNATED OPERATING FUNDS Designated operating funds revenue total $15AM and is SIAM above year -to -date budget of S14M. Expenditures of $113M is $172K above 2011 year -to -date budget of $11.2M. 154 2010 2011 YTD BUDGET VS ACTUAL DESIGNATED OPERATING FUNDS Favorable (Unfavorable) i Annual YTD 1 YTD YTD $ S ummary of Sources & Uses Budget Actual j Actual Budget ( Budget Actual Begin Balance- Designated Funds $ 10,004,673 1 $ 10,004,667 j I $ 10,004,667 $ 12,173,612 I $ 12,173,616 $ 12,173,616 n/a n! OPERATING REVENUES � 1 Intergovernmental 537,315 513,304 288,633 508,000 285,650 285,504 (147) -0.1% Utility Tax 10,811,614 9,974,976 6 9,646,581 5,972,200 6,349,904 377,704 6.3% Utility Tax- Prop 1 Voter Package 3,155,239 2,915,334 ( 1,807,181 2,819,419 1,747,725 1,855,505 107,780 6.2% Hotel /Motel Lodging Tax 165,000 149,058 1 73,989 155,000 79,246 96,096 16,850 21.3% Real Estate Excise Tax 900,000 1,403,3621 929,034 900,0001 583,769; 1,117,771 534,002 91.5% FW Community Center - Operations 1,552,093 1,608,401 1,009,297 1,555,422 975,183 1,006,231 31,048 3.2% Red Light Photo Enforcement Program 830,000 1,510,291 I 763,132 830,000 419,389 654,574 235,184 56.1% Property Tax- KC Expansion Levy 151,443 155,828 82,000 153,000 i 80,511 83,535 3,024 3.8% Dumas Bay Centre 603,786 1 500,844 292,086 516,318 301,111 324,949 23,839 7.9% Knutzen Family Theatre - 413 287 - 1 43 43 n/a SWM Fees 3,338,969 3,419,564 1,795,066 3,164,969 1,661,419 1,822,331 160,912 9.7% Refuse Collection Fees 278,854 276,214 j 185,334 275,366 184,765 182,725 (2,040) _11% Interest Earnings 150,526 17,949 17,007 54,000 51,164 1 9,060 (42,105) -82.3% Miscellaneous /Other 25,896 20,578; 19,475 29,0361 27,481 12,578 (14,902) 54.2% UTAX Transfer Knutzen Family Theatre 132,232 j 132,232 132,232 113,000 113,000 113,000 0.0% UTAX Transfer FW Community Center 1,817,264 1 1,817,263 j 462,943 1,611,000 464,685 464,685 0.0% UTAX Transfer Arterial Streets 761,684 j 761,684 455,000 1,011,000 1,011,000 1,011,000 - 0.0% Dial Operating Revenues 25,211,915 I 25,177,294 14,488,293 23,342,111 j 13,958,299 i 15,389,492 1,431,193 10.3% OPERATING EXPENDITURES j j City Overlay Program 2,133,379 1,593,829 587,138 2,074,874 764,347 1,557,910 (793,563) - 103.8% Utility Tax -Admin /Cash Mgmt Fees 64,622 64,621 .I 37,696 48,000 28,000 28,000 (0) 0.0% Solid Waste 481,140 450,972 1 263,750 415,118 242,781 250,582 (7,801) -3.2% Hotel /Motel Lodging Tax 370,707 140,065 75,584 372,500 201,015 39,204 161,811 80.5% FW Community Center 2,110,626 2,051,623 1,170,182 2,142,839 1,214,033 ! 1,178,360 35,674 2.9% raffic Safety (Red Light Photo) 50,000 j 2,938 2,938 50,000 j - n/ Debt Service 1,203,805 j 1,179,462 340,765 1,162,726 335,930 309,869 26,061 7.8% Surface Water Management 3,574,474 I 2,947,662 1,805,695 3,414,7971 2,091,855 1,674,945 416,911 19.9% Dumas Bay Centre 641,056 576,026 309,513 687,905 369,628 374,631 (5,003) -1.4% Knutzen Family Theatre 162,849 82,054 42,659 85,095 44,240 50,587 (6,348) 14.3% Ongoinci Utility Tax Transfers OUt UTAX Transfer FW Community Center 1,817,264 1,817,261 468,764 1,611,000 464,685 464,685 0.0% UTAX Transfer Knutzen Family Theatre 132,232 132,232 132,232 113,000 113,000 113,000 0.0% UTAX Transfer Arterial Streets Overlay 761,684, 761,6841 455,000 1,011,0001 1,011,000 1,011,000 0.0% UTAX TransferTransporfation CIP - I - - 791,000 ; 500,000 1 500,000 - 0.0 UTAX Transfer General /Street Fund Ops 6,092,666 6,092,666 1,966,014 6,093,000 2,174,000 i 2,174,000 0-0% Utax Transfer Prop 1 Voter Package 3,396,049 3,154,879 I 1,992,670 2,933,509 1 1,618,044 1,618,044 0.0% Red Light Photo Trnsfr Court/PD/Traffic 830,000 830,000 - 830,000 j, - - n/ Total Operating Expenditures 23,822,553 21,877,975 9,650,600 23,836,364 11,172,558 11,344,816 (172,258) -1.5% Operating Revenues overl(under) Operating Expenditures 1,389,362 3,299,319 4,837,693 (494,253)1 2,785,741 4,044,676 1,258,934 45.2% j OTHER FINANCING SOURCES i Grants /Mitigation/OtherTTransfer 3,594,408 I 3,398,741 j 1,275,373 529,800 ! 567,866 567,866 - 0.0% Total Other Financing Sources 3,594,408 ( i 3,398,741 1,275,373 529,800 567,866 567,866 0.0% OTHER FINANCING USES One -Time TransfersOut/Other 4,973,020 4,730,948 2,603,404 1,845,000 1,664,459 1,664,459 0.0% Total Other Financing Uses 4,973,020 4,730,948 2,603,404 1,845,000 1,664,459 1,664,459 0.0% ENDING FUND BALANCE Arterial Street I 561,373 1,334,783 - - 625,321 n/a n/ Utility Tax 3,457,015 1 3,012,648 4,752,369 2,733,137 4,937,339 n/a n/ Utility Tax -Prop 1 Voter Package 899,580 1 697,535 714,091 697,535 897,497 n/a n/ Solid Waste & Recycling 103,805 135,098 i j 105,746 133,223 91,100 n/a n/ Hotel /Motel Lodging Tax - 215,657 204,567 2,157 273,974 n/a n! FW Community Center 660,704 780,753 336,283 889,335 780,753 n/a n/a Traffic Safety Fund 105,287 833,520 858,014 408,520 1 : I 1,489,035 n/a n/ Paths & Trails 132,769 136,361 59,041 144,361 72,243 n/a n/a Debt Service Fund 2,905,708 1 3,379,428 3,125,723 3,126,699 j 3,562,526 n/a n/ Surface Water Management 1,638,753 i 2,274,261 1,727,151 2,225,891 1 2,232,155 n/a n/ Dumas Bay / Knutzen Operations 82,304 I 146,982 I 252,528 3,298 1 159,754 n/a n/a Total Ending Fund Balance $ 9,985,926 ' $ 12,173,616 $ 13,470,296 $ 10,364,155 j $ $ 15,121,696 n/a n/a 154 Sales Tax Compared to year -to -date 2010 actual, sales tax revenues are up S121K or 2 %. July sales tax collection of $928K is $93K or 11.2% above 2010's July sales tax of $835K. The positive variance compared to May and April 2010 is most likely due to the City's share of $56.8 million (of the $320.7 million the State received in state /local back taxes) for amnesty payments for local back taxes received by the state between February I" and April 30' The state did not provide breakdown of amnesty payments by jurisdiction, however, it appears some portion of the amnesty payments were categorized under the "Government" component (a category for local sales tax that cannot be coded to a specific jurisdiction - the pool funds are distributed proportionally across the state based on jurisdictions distribution amount). Compared to year -to -date 2011 budget, sales tax revenues are up $97K or 1.6 %. If the City did not received the amnesty payment, the positive variance compared to 2010 actual would be reduced to $35K or 0.6% and compared to year -to -date budget positive variance would be reduced to $11 K or 0.2 %. There is an overall increase in all areas with the exception of Wholesaling, Information, Fin/Ins /Real estate, and Other. LOCAL RETAIL SALES TAX REVENUES Year -to -date thru July Month 2010 i 2011 Change from 2010 1 2011 Actual vs Budget Actual Budget Actual $ % $ $ Jan $ 824,040 $ 839,057 $ 818,614 $ (5,426) -0.7 %I $ (20,443) -2.4% Feb 1,171,625 $ 1,181,633 1,153,192 (18,432)', -1.6 %i (28,441) -2.4% Mar 786,688 j $ 784,344 751,420 (35,268); -4.5 %i (32,924) -4.2% Apr 837,813 j $ 792,623 805,675 (32,138) i -3.8 % 13,052 1.6% May 887,167 $ 912,803 949,316 62,149 7.0% 36,514 4.0% Jun 790,522 $ 806,626 847,896 57,374 ! 7.3 %i 41,270 5.1% Jul 834,924 $ 840,105 928,023 93,099 11.2 %i 87,917 10.5% Aug 1,007,538 $ 980,315 - - - Utilities Sep 928,430 $ 923,997 - - - - Oct 888,319 $ 889,014 Information - - Nov 925,608 $ 925,361 Wood product manufacturing, printing /related - - - - Dec 826,277 $ 808,123 81,127 € 91,896 - - - D Total $ 6,132,779 $ 6,157,190 I $ 6,254,135 $ 121,354 ! 2.0 %1 $ 96,946 1.6% Annual Total $ 10,708,951 ; $ 10,684,000 J n/a n/a nia 1 n/a nia Sales Tax by SIC Group Wholesaling unfavorable variance is mainly due to one -time purchases of computer hardware. Information unfavorable variance is due to prior year audit in 2010, which resulted in $31K for 2010. Fin/Ins /Real Estate is showing an unfavorable variance of $8K that consists of a decrease of $6K due to stores closing and $6K due to overall decrease in real estate /rentals /leasing. Other unfavorable variance is due to an audit in 2010 that resulted in an additional $10K for 2010 distribution. Government overall increase appears to be due to amnesty payments. COMPARISON OF SALES TAX COLLECTIONS BYSIC GROUP Year -to -date thru July Component Component comprised of the j 2010 2011 Change from 2010 Group following major categories Actual Actual $ General merchandise stores, motor vehicle & i parks dealer, building material/garden, and misc. Retail Trade store retailers $ 3,319,603 ; $ 3,322,858 $ 3,255 0.1% Food services /drinking places, professional, Services scientific, tech, and repair /maintenance 1,335,470 € 1,373,689 $ 38,219 2.9% Construction of buildings and specialty trade Construct contractors 526,295 602,832 $ 76,537 14.5% Wholesale of durable goods and non durable Wholesaling goods. 257,457 244,597 $ (12,860) -5.0% Transp /Utility Utilities 2,506 2,777 $ 271 10.8% Telecommunications, publishing and motion Information picture /sound record 345,400 299,772 $ (45,627) - 13.2°/ Wood product manufacturing, printing /related [' Manufacturing support, and furniture related products 81,127 € 91,896 $ 10,769 13.3% Economic Programs, Executive /Legislative, € Justice /Public Order, Fluman Resources [ Administration, Nonclassifiable Establishments w hich includes Liquor Stores and sales tax for establishments that did not classify their Government Component group. 1 103,584 1 172,423 $ 68,839 66.5% Rental/leasing services, real estate, and credit Fin /Ins /Real Estate I intermediation. 1 138,442 € 130,410 $ (8,032) -5.8% Mining, support activities of mining, and € Other transportation services. 1 22,897 € 12,886 $ (10,011) - 43.7% Totall $ 6,132,779 1 $ 6,254,135 $ 121,355 2.0% Comparing 2011 to 2010: ■ S 348 is up $9K or 13% mainly due to a general increase and audit from a major wholesale retailer, which is offset by decrease in building/garden retailer. • The Commons is up $ I OK or 1.6% mainly due to an overall increase for an electronics retailer and a major retailer going out of business sale. 0.2% na • S312 to S316 is down $30K or 5.6% mainly due to a decrease from a major retailer offset by an increase in a motor /parts dealer. ■ Pavilion Center is down $7K or 23% mainly due to a decrease from a major electronics /appliances retailer and a grocery retailer. ■ Hotel & Motels is up $19K or mainly due to adding one additional hotel which opened in August of 2010_ ■ Federal Way Crossings is up less than $1K or 0.2% mainly due to an increase for new foodibeverage retailers offset by a decrease in a cellular retailer. Utility Tax (Total 7.75%) Total utility taxes received year -to -date 2011 is $8.2M and is above 2010's year -to -date collections by $223K or 2.8 %. The variance between January and February is due to timing of payments. Compared to budget, net utilities tax revenues are above 2011 projections by S485K or 6.3 %. Federal Way residents who are 65 years of age or older, disabled/unable to work, and had an income during the calendar year qualifies for the City's Utility Tax Rebate Program. Any payments that these qualified individuals made towards the utility tax that is passed from the utility company to the consumer is reimbursed by the City. This is an annual program that opens January 1 st and closes April 30 of each year. City has processed 216 rebates totaling $27K. UTILITY TAXES Year -to -date thru July Month 2010 2011 Change from 2010 2011 Actual vs Budget Actual Budget Actual $ Var ( % Var $ Var % Var Jan $ 1,259,004 $ 1,217,583 $ 1,121,556 $ (137,448)1 -10.9% $ (96,027) -7.9% Feb 1,227,306 1,186,928 1 1,358,659 1 131,353 10.7 %1 171,732 14.5% Mar 1,162,917 1,124,657 1,286,564 123,647 10.6 %1 161,907 14.4% Apr 1,210,765 1,170,931 j 1,295,155 84,391 7.0 %! 124,225 10.6% May 1,119,347 1,082,521 ( 1,186,432 67,085 6.0 %' 103,911 9.6% Jun 1,043,015 1,008,700 1,033,820 (9,195) -0.9% 25,120 2.5% Jul 980,878 948,6071 949,722 (31,156) -3.2 %i 1,115 0.1% Aug 936,258 905,455 238,428; 451: - - - Sep 928,067 897,534 na - 1 Oct 1,038,465 1,004,300 - - Nov 989,331 956,782 Dec 1,015,410 982,0031 - - - YTD Total $ 8,003,231 $ 7,739,925 $ 8,231,909 $ 228,678 2.9% $ 491,984 6.4% Rebate (20,453) (20,000)1 (26,500)1 (6,046)1 29.6 %I (6,500) 32.5% Total: $ 7,982,778 $ 7,719,925 1 $ 8,205,410 $ 222,632 1 2.8 %j 485,4841 6.3% SALES TAX COMPARISON byAREA Year -to -date July Group 2010 2011 Chg from 2010 $ % YTD Total Sales Tax $6,131,779 $6,254,1351 $121,354 2.0% S 348th Retail Block $642,474 $651,351 $8,877 1.3% % chg from prev yr -8.6% 1.4% ` na, na The Commons 583,554 593,290 ' $9,736 1.6% % chg from prev yr -4.9% 1.7% na na S 312th t0 S 316th 531,833 501,574 ($30,259) •5.6% % chg from prev yr -1.7% -5.7% na na Pavilion Center 329,520 322,382 ($7,138); 2.3% % chg from prev yr 5.7% [ -2.2% na na Hotels & Motels 72,531 91,787: 19,256 24.3% chg from prev yr -8.5% 26.5% ` na' na FIN Crossings 237,977 238,428; 451: 0.2% %chg from prey yr -3.4% na 156 Sales Tax by Area Compared to year -to -date 2010 - ■ Electricity is up by $176K or 6% mainly due to more consumption. • Gas is up by $223K or 18% mainly due to a 2% rate increase effective November 1, 2010 along with more consumption. • Solid Waste is up by $I I or 2.4% due to an overall rate increase of 16.9% effective March 1, 2010. • Cable is up by $18K or 2.1 %. • Phone is down by $57K or 8.3% due to a decrease from a major tax payor. • Cellular phone is down by $142K or 8.3% mainly due to a major payor excluding data service revenue as part of the utility tax calculation and another major payor decrease in overall revenues. UTILITY TAXES Year -to -date thru July 2010 Actual 2011 Actual Change from 2010 $1/ar %1/ar Electric 5 $ 2,936,456 $ 3,112,255 $ 175,800 6.0% Gas 1,240,578 1,463,632 223,055 18.0% Solid Waste i 449,486 460,294 10,808 2.4% Cable 826,459 844,015 17,555 2.1% Phone 689,719 632,569 (57,150) -8.3% Cellular 1,719,931 1,577,593 (142,339) -8.3% Pager 1 885 267 (619) - 69.9% SWM 139,717 141,284 1,568 1.1% Tax Rebate (20,453) (26,500) (6,046) 29.6 YTD Total $ 7,982,778 $ 8,205,410 $ 222,632 2.8% Update on Proposition I Year -to -date 2011 Prop 1 expenditures total $1.7M or 56.4% of the $2.9M budget. Current life -to -date Prop 1 Utility tax collections total $133M and expenditures total $12.4M resulting in ending fund balance of $897K. PROP 1 2010 2011 Budget Actual Budget i Actual LIFE TO DATE Beginning Balance: $ 899,580 j $ 899,580 $ 697,535 $ 697,535 $ - OPERATING REVENUES January 288,315 284,291 274,938 253,255 1,089,430 February 336,039 277,134 268,016 306,794 1,169,215 March 321,6031 262,594 253,955 289,430 1,450,437 April 284,790 273,399 264,404 291,178 1,376,698 May 309,597 252,756 244,440 266,935 1,360,290 June 238,257 235,519 227,771 j 233,443 1,146,764 July 235,146 221,489 214,202 214,470 1,101,134 August 218,505 211,413 204,458 - 849,205 September 212,824 209,564 202,669 - 845,016 October 239,204 234,492 226,777 - 917,239 November 229,715 223,397 216,048 - 902,985 December 241,241 229,286 221,743 - 1,067,253 Total Prop 1 Revenues 3,155,239 2,915,334 2,819,419 I 1,855,505 13,275,667 OPERATING EXPENDITURES Public Safety Improvement Positions & Costs: Police Services (includes sworn postions, records clerk, and indirect Information Technology support costs)" 2,340,772 ! 2,149,892 2,288,620 1,305,188 8,774,690 Court Services (includes Judge, Court Clerk, Prosecutor, public defender contract, and indirect Information Technology support) 383,866 I 352,502 292,826 I 156,514 1,453,068 Total Public Safety Improvement Positions & Costs 2,724,638 2,502,394 2,581,446 1,461,702 10,227,758 Community Safety Program Costs: Code Enforcement Officer' 100,218 84,529 - - 318,857 Code Enforcement Civil Attorney 72,589 55,255 158,279 80,513 310,471 Park Maintenance 112,046 98,309 111,697 59,570 426,462 Total Community Safety Improvement Program Costs 284,853 i 238,093 269,976 140,082 1,055,790 Indirect Support - HR Analyst 46,780 39,391 44,586 16,259 172,128 SafeCity M &O 39,784 i 37,500 37,500 37,500 133,428 Subtotal Ongoing Expenditures 3,096,049 2,817,378 2,933,508 1,655,543 11,589,104 SafeCity Startup - - - - 189,066 Other Transfer - Prop 1 OT for Police 300,000 300,000 - - 600,000 Subtotal Other Expenditures 300,000 300,000 - - 789,066 Total Prop 1 Expenditures 3,396,049 ! 3,117,378 2,933,508 1,655,543 12,378,170 Total Ending Fund Balances: $ 658,770 ; $ 697,535 $ 583,446 i $ 897,497 $ 897,497 157 Real Estate Excise Tax Compared to 2010 year -to -date actuals, collections are up S189K or 203 %. July's receipt of S78K is below July 2010's actual by $203K and UK below July 2011's projections. Year -to -date collections are currently exceeding 2011 year -to -date projections. The increase in January is due to the sale of the Palisades Apartments ($67.5M), Woodmark at Steel Lake - Retirement Community ($92M), business building located on 6 Ave S. ($4.4M), and a vacant lot located on 19 Ave (S2.OM). The increase in June is due to the sale of The Lodge Apartments for $5.2M. July 2011 activities include 198 real estate transactions, of which 118 were tax exempt. July had no significant transactions. HotebMotel Lodging Tax Hotel/Motel lodging tax collections for year - to -date 2011 total $96K. Compared to year - to -date 2010, lodging tax is up $22K or 29.9 %. The increase is due to Hampton Inn & Suites, which opened in August of 2010. Compared to 2011 year -to -date budget, lodging tax is above projections by $17K or 213 %. Gambling Tax Year -to -date 2011 Gambling tax collection total $273K, which is exceeding year -to -date projections. In comparison to year -to -date 2010 collection, 2011's tax collection is $149K or 35.4% below. The negative variance comparing to 2010 year -to -date actual are due to $130K decrease in a cardroom establishment, S46K due to rate change for pulltabs and $4K due to a gambling establishment closing in March of 2010. However, these are offset by an additional establishment added for amusement/games, which added $12K for prior years back taxes and an additional $13K for penalties and interests owed. The current gambling rates are as follows: Card Rooms - rate from 20% to 10% effective date June 6"', 2010 and Pulltabs - rate from 5% to 3% effective date August I" 2010, and Amusement is 2 %. GAMBLING TAX REVENUE Year -to -date thru July Month 2010 Actual 2011 Change from 2010 2011 Actual vs Budget Budget Actual $ Var %Var $ Var %Var Jan $ 68,015 $ 19,108 $ 6,879 $ (61,136) -89.9% $ (12,229) -64.0% Feb 84,876 21,337 63,306 (21,571) - 25.4% 41,969 196.7% Mar 87,142 12,158 55,169 (31,973) -363% 43,011 353.8% Apr 96,850 28,343 52,305 (44,545) -46.0% 23,961 84.5% May 11,768 14,044 35,055 23,287 197.9% 21,011 149.6% Jun 51,860 18,209 46,594 (5,267) -10.2%1 28,384 155.9% Jul 21,983 17,063 13,735 (8,248) -37.5% (3,328) - 19.5% Aug 12,475 20,488 - - - - 12,099 E Sep 25,354 14,349 - - - Sep - Oct 9,664 13,457 - 91.5% - - - Nov 54,129 22,671 - - - - Dec (30,627) 10,772 - - - - YTDTotal $ 422,494 $ 130,262 $ 274,W $ (149,452) -35.4% $ 142,780 109.6% Annual Total $ 493,489 $ 212,000 n/a n/a n/a I nla n/a REAL ESTATE EXCISE TAX REVENUES Year- to-date thru July 2010 2011 Change from 2010 2011 Actual vs Budget Month Actual Budget Actual $Var %Var $Var %Var Jan $ 79,389 $ 89,931: $ 461,865 $ 382,476 481.8% $ 371,934 413.6 Feb 47,571 73,499 44,769: (2,802) -5.9% (28,730) -39.1% Mar 230,191 96,613 [ 67,758: (162,433) 70.6% (28,855) 29.9% Apr 125,035 73,990 € 77,333 ` (47,702) - 38.2% 3,343 4.5% May 78,616 92,490: 55,008: (23,608) - 30.0% (37,481) -40.5% Jun 87,441 70,991: 332,852 ` 245,411 280.7% 261,861 368.9 Jul 280,791 86,254 ` 78,185 (202,606) -72.2% (8,069) -9.4% Aug 60,287 57,077 2,382 17.4% Jun Sep 57,664 80,929: 4,493 47.3% 3 Oct 89,537 65,147: 11,563E 19,982 8,129 Nov 54,191 63,283 Aug 12,099 E 15,532 E Dec 212,649 49,795: - Sep YTD Total $ 929,034 $ 583,769 E $ 1,117,771E 188,737 [, 20.3% 534,002 91.5% Annual Total $ 1,403,362 $ 900,000E n/a n/a [ n/a nla I n/a HOTEUM OTEL LODGING TAX REVENUES Year -to -date thru July 2010 2011 Change from 2010 2011 Actual vsBudget Month € Actual [ Budget E Actual $Var %Var $Var %Var Jan $ 8,787 E $ 10,846 E $ 10,925 $ 2,138 24.3% $ 79 0.7% Feb ; 11,823. 12,041 j 12,360 537 4.5% 319 2.7% Mar 8,134E 9,623E 9,988 1,854 22.8% 365 3.8% Apr 10,617E 11,031 E 12,823 1 2,206 20.8% 1,792 16.2% NbY 13,285 13,6541 16,036 2,751 20.7% 2,382 17.4% Jun 9,489 1 10,488E 13,982 4,493 47.3% 3 33.3% Jul € 11,853E 11,563E 19,982 8,129 68.6% 8,419 72.8% Aug 12,099 E 15,532 E - E - - - Sep E 16,947 E 16,432 E Oct 16,476 € 17,444 Nov 1 14,628E 14,724 E Dec E 14,918E 11,622 [ YTDTotal 1 $ 73,989 $ 79,246 $ 96,096 $ 22,107 29.9% $ 16,850 21.3% Annual Total 1 $ 149,058 , $ 155,000 € n/a n/a nla -la nla State Shared Revenue Year -to -date 2011 distribution of S3.0M is above 2010's year -to -date activity by $21K or less than 1.0 %. The favorable variance is mainly due to increase in Local Criminal Justice Sales Tax, Dui Cities, and Criminal Justice - Population. The City qualified for Criminal Justice High Crime distribution for 2 nd half of 2011 through the first half of 2012. Criminal Justice High Crime will be reevaluated in June 2012 to determine if the City qualifies for the High Crime distribution July 1 2012 through June N 2013_ Permit Activity Building, planning, and zoning permit activities are below 2010's year -to -date activity by $174.8K or 22.3 %. Compared to year -to -date budget, permit activity is down $154K or 20.1 %. Permit activity and permit issuance remain below expectations. Community Development's 15.4% expenditure variance of S239.7K is mainly due timing of 1 -time program for Comprehensive Plan Update, abatement funding and permit system upgrade which is funded by automation fees. STATE SHARED REVENUES Year -to -da to thru July Revenue 2010 Actual 2011 Actual t Change from 2010 $ % Liquor Profits Tax $ 368,196 $ 349,535 $ (18,660)x -3.1% Liquor Excise Tax 328,129 326,741 (1,388) -0.4% Crim Just - Population 70,491 70,965 474 0.7% Criminal Just High Crime 155,318 142,128 (13,190) -8.5% Local Crim Just Sales Tax 968,858 1,034,756 65,898 I 6.8% Fuel Tax` 1,077,678 1,063,698 (13,980) 1.3% DUI - Cties 12,350 14,514 2,164 17.5% YTDTotaIj $ 2,981,020 $ 3,002,338 $ 21,318 0.7% `Fuel tax amount includes general /street, designated operating funds, and transportation CIP- Right -of -way permits and development services permit fees are down S25.1K or 13.0% when compared to 2011 year -to -date budget. Permit activities are at a lower level than year -to -date 2010, this is due to residential, commercial and plat activities remaining down due to economic conditions in the market place. Owners /developers are not proceeding with new plats since there is a surplus of new homes, new lots, and other financial issues. This is the same for the commercial market, there is an excess of existing office space and banks are more stringent on lending practices. Public Works Operations year -to -date 2011 expenditures total $23M and is $435.1 K or 16.0% below budget of $2.7M mainly due to vacant grant funded traffic engineer (hired mid -March 2011), savings found in temporary help, timing of intergovernmental payments, traffic counts, repairs /maintenance, signal timing, comp plan, and community putting prevention to work (CPPW), and one -time gas savings. ROW PERMITS & DEVELOPMENT SERVICES FEES Year to date thru July BUILDING & LAND USE PERM ITS AND FEES Year to date thru July 2010 Actual 1 2010 Actual 2011 Change from 2010 _ 2011 Actual vs Budget Budget Actual € $ % $ j % Jan 70,617 71,446 116,720: 46,103 ' 65.3% 45,274 63.4% Feb 65,393 110,258 90,356 24,963 € 38.2 %: (19,903)' - 18.1% Mar 150,033 105,021 70,1001 1 (79,933)i - 53.3 %: (34,921) - 33.3% Apr 112,032 129,921 79,234 (32,798); -29.3% May -39.0% May 134,120 108,167 85,035: (49,085): - 36.6 %1 (23,132) - 21.4% Jun 142,582 125,863 108,858 ; (33,724)1 - 23.7 %: (17,005) -13.5% Jul 110,339 113,795 59,971: (50,368): - 45.6 %1 (53,823)' - 47.3% Aug 147,524 126,620 I Sep 34,582 Sep 83,417 68,156 i - - Oct 17,772E Oct ! 60,733 92,681 - - - Nov 121,566 93,449 - Dec - Dec 105,629 96,439 ! DTotal Y 194,150: YTD Total 785,116 764,471 610,2741 (174,842); - 22.3 %. (154,197)1 20.2% Annual Total j 1,303,986 1,241,815 n/a € n!a n/a n/a n/a Right -of -way permits and development services permit fees are down S25.1K or 13.0% when compared to 2011 year -to -date budget. Permit activities are at a lower level than year -to -date 2010, this is due to residential, commercial and plat activities remaining down due to economic conditions in the market place. Owners /developers are not proceeding with new plats since there is a surplus of new homes, new lots, and other financial issues. This is the same for the commercial market, there is an excess of existing office space and banks are more stringent on lending practices. Public Works Operations year -to -date 2011 expenditures total $23M and is $435.1 K or 16.0% below budget of $2.7M mainly due to vacant grant funded traffic engineer (hired mid -March 2011), savings found in temporary help, timing of intergovernmental payments, traffic counts, repairs /maintenance, signal timing, comp plan, and community putting prevention to work (CPPW), and one -time gas savings. ROW PERMITS & DEVELOPMENT SERVICES FEES Year to date thru July 2010 Actual 2011 Change from 2010 2011 Actual vs Budget . Budget Actual : $ % $ Jan 11,0361 22,647 ( 12,685: 1,648 14.9% (9,963) - 44.0% Feb 30,655 27,555 j 30,046 (610) -2.0% 2,491 9.0% Mar 26,054 ` 19,681 ; 22,477 j (3,577) - 117% 2,796 14.2% Apr 35,290 , 39,579E 25,148 (10,141) - 28.7% (14,431) - 36.5% May 26,709: 27,589 I 44,077E 17,367 65.0% 16,488 59.8% Jun 46,479E 28,812 € 20,973 I (25,506)€ - 54.9% (7,839) - 27.2% Jul [ 17,926: 27,886 € 13,224 1 (4,702); - 26.2% (14,662) -52.6% Aug 26,559 I 34,025 - [ I Sep 34,582 i 16,584 F f Oct 17,772E 30,552 - Nov 29,089 1 27,192 - Dec 26,304: 31,128 DTotal Y 194,150: 193,748: 168,628: (25,521)€ 13.1% (25,120)i - 13.0% Annual Total 328,455 333,230 [ n!a 1 9 n/a : nla n/a n/a Police Department Year -to -date 2011 expenditures total $13.6M and is $80?2K or 5.6% below the year -to -date budget of $14.4M. The savings is mainly due to police officer vacancy, 1 -time program for SCORE start-up cost (not anticipated to be savings at year -end), 1 -time gas increase, 1 -time program for various grants, and timing of ongoing travel /training. Compared to year -to -date budget, overtime is $30K or 6.4% above year -to -date estimate. The Overtime budget consists of $686K for City overtime and S106K for billable time. There is a decrease of $8K or 9.3% in overtime for contracted services and traffic school. When the decrease from the billable overtime is included, the total overtime increased $25K or 5.3 %. Red Light Photo enforcement overtime is not budgeted for the Police Department. The increases compared to prior year overtime are due to: February - homicide investigation and conducting an investigation for an officer involved shooting in the City of Tukwila. May - mutual aid request from City of Auburn and timing of the Civil Disturbance (CDU) week long training June - murder trial that required Criminal Investigation staff and assisted Tukwila PD in the patrol of Rock & Roll Marathon which will be reimbursed by the City of Tukwila. July - Red, White, and Blue & SheRox Triathlon required extra overtime staffing. The Department also experienced staffing shortages due to one officer being on Administrative Leave for the entire month of July and 4 officers were on light duty associated with injuries_ In addition, there were three Bomb Disposal Unit call outs and one major SWAT Unit call out. PD Overtime By Month Type 2010 2011 Change from 2010 2011 Actual vs Budget $ 9,206 Actual Budget Actual $ % $ % Jan $ 57,368 $ 60,909 $ 56,227 $ (1,141) -2.0% $ (4,683) -7.7% Feb 40,952 45,563 56,219 15,267 37.3% 10,656 23.4% Mar 65,076 62,036 50,412 (14,664) - 22.5% (11,624) - 18.7% Apr 57,612 57,891 45,223 (12,389) -21.5% (12,668) -21.9% May 53,154 56,169 78,380 25,225 47.5% 22,210 39.5% Jun 44,058 54,954 50,613 6,555 14.9% (4,341) -7.9% Jul 60,583 63,185 74,968 14,385 23.7% 11,783 18.6% Aug 63,193 64,574 - - - - Sep 43,689 55,870 - - - Oct 66,180 58,401 - - - Nov 44,802 51,130 - - - Dec 56,057 54,945 - - - - - City Portion $ 378,803 $ 400,707 $ 412,041 33,238 8.8% 11,334 2.8% Billable 90,860 64,036 82,394 (8,466) -9.3% 18,359 28.7% YTD Total 469,664 464,743 494,435 24,773 5.3% 29,692 6.4% PD Overtime by Type Type 2010 2011 $ % Training $ 9,206 $ 6,055 $ (3,151) -34.2% Court 15,268 20,442 5,174 33.9% Feld Oper 276,082 308,356 32,274 11.7% Other 78,247 77,190 (1,057) -1.4% City Portion 378,803 412,042 33,239 8.8% Contract/Grant 63,123 60,899 (2,224) -3.5% Traffic School 27,737 21,495 (6,242) -22.5% Billable 90,860 82,394 (8,465) -9.3% Grand Total $ 469,664 $ 494,435 $ 24,773 5.3% 160 Animal Services Previously animal services was administered by King County. The County had estimated that Federal Way would incur a cost of approximately $538K annually to continue the service agreement at full recovery cost. In July of 2010, the City formed its own Animal Services Division within the Police Department due to the anticipated increase in cost. Animal Services start-up cost in 2010 came in $53K or 21% under budget due to primarily to savings in purchase of the Animal Service vehicle, sheltering costs and license start-up. Revenues in 2010 was under projection by $18K or 35% due to failure to renew King County license with the City. 2011 projected pet license revenues of $264K was based on 100% of King County license renewals and an increase in new licenses. This did not take into consideration the free licenses for Senior /Disabled, which averages about 150 potential license revenues per month the City would have received otherwise (about $45K a year). The City is currently reviewing King County's database of licenses to obtain 100% license renewals. To date, the City has issued 2,462 licenses, which generated $63K. Donation of $4K was received to be used for Animal Services. Jail Services `0perating Expenditurs for 2010 does not include $40K for Internal Svc cost (of which $20K was one -time) and $10K for dispatch services. Total allocated for 2010 start-up cost is $300K. Operating Expenditures for 2011does not include $34.5K for internal service and $20K for dispatch services (which can not be easily tracked for animal services). Jail Services for year -to -date 2011 is $1.1 M and is below the year -to -date budget of $1.2M by S94.7K or 7.7 % %_ The 2011 budget is based on 2010's trends. Compared to 2010 year -to -date actuals, Jail services are down $141 K or 11.0% mainly due to decease in usage of $97K, decrease in medical costs of $101K offset by an increase of $35K due to rate increase. Animal Services Jail Services Year- to-date thru July 2010 Month 2011 2011 Budget Actual Change from 2010 Annual Budget Annual Actual Annual Budget YTD ActuaI Operating Revenues Jan Pet License 50.000 32,270 264,000 62,541 Impound - 116,292 -` 9.7% Misc /Donations - ? 1,007 88,727 i 3,802 YTD Operating Revenues: 50,000: 33,277 264,000 ! 66,343 Operating Expenditures' 226,430 1 218,263 152,124 74,307 1 Personnel 82,500 ` 87,205 153,835 " 74,663 Shelter 50,000 22,058 100,000 25,486 Volunteer Program Supplies - - 5,000- 291 Supplies 25.1% 12,719 2,500 1,345 Administrative Hearings 187,416 - 10,000 - 20.6% YTD Operating Expenditures: 132,500 121,982 271,335 101,785 Net Operating Income (Loss): (82,500); (88,705) (7,335) (35,442) One -time Expenditures 272,134 ` 262,318 - - Uniform /Equipment 3,500 3,840 Oct 228,491 TraveIITraining - 2, 390 - - Vehicle Purchase 80,000 52,410 69,008 - Computer /Software Purchase 33,740 16,362 - Dec Total One -time Start up: 117,240 75,000 n/a ' n/a Total 2010 Expenditures 249,740 196,982 n/a ' n/a `0perating Expenditurs for 2010 does not include $40K for Internal Svc cost (of which $20K was one -time) and $10K for dispatch services. Total allocated for 2010 start-up cost is $300K. Operating Expenditures for 2011does not include $34.5K for internal service and $20K for dispatch services (which can not be easily tracked for animal services). Jail Services for year -to -date 2011 is $1.1 M and is below the year -to -date budget of $1.2M by S94.7K or 7.7 % %_ The 2011 budget is based on 2010's trends. Compared to 2010 year -to -date actuals, Jail services are down $141 K or 11.0% mainly due to decease in usage of $97K, decrease in medical costs of $101K offset by an increase of $35K due to rate increase. Jail Services Year- to-date thru July Month 2010 1 E Actual 2011 Budget Actual Change from 2010 2041 Actual vs Budget $ % $ % Jan - Feb € 128,846 1 124,198 116,292 12,554 s 9.7% 7,906 6.4% Mar 88,727 i 85,526 185,655 (96,928) - 109.2% (100,129) - 117.1% Apr 226,430 1 218,263 152,124 74,307 1 32.8% 66,139 30.3% May 348,808 ; 336,226 231,875 116,933 33.5% 104,351 31.0% Jun 295,907 [ 285,234 221,716 74,191 ! 25.1% 63,518 22.3% Jul 194,429 187,416 234,522 (40,093); - 20.6% (47,106) -25.1% Aug € 195,059 188, - Sep 272,134 ` 262,318 - - - - - Oct 228,491 220,249 - - - - Nov E 71,590 ` 69,008 - - - - - Dec 553,504 533,539 YTD Total 1,283,147 1,236,863 1,142,184 140,963: 11.0 %« 94,679 7.7% Annual Total; 2,603,924 2,510,000 1,142,184 n/a rda n/a j n/a Traffic Safety/Red Light Photo Enforcement Red light photo revenues are accounted for in the Traffic Safety Fund to be used for, but not limited to, prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within the City, including maintenance and operations costs. Currently there are a total of 14 cameras at 11 locations (8 of these cameras are red light and 6 are in the school zones). The original 4 red light cameras were activated in October 2008 and an additional 4 cameras were activated February 2010. The original 4 school zone cameras were activated February 2010 and an additional 2 cameras were activated December 2010. Payments to ATS include $4,750 /month per location plus supplemental fees for check processing and online payments. Red Light Photo Enforcement Month 2010 2011 2011 vs 2010 Net Revenue Variance Gross Revenue Payments to ATS Net Revenue Gross Revenue ! Payments ; to ATS Net Revenue Jan $ 70,736 $ (46,960) $ 23,776 $ 150,039 $ (54,217)' $ 95,822 $ 72,046 Feb 127,201 (49,835) 77,366 159,379 (54,831)'i 104,548 27,183 Mar 178,719 (50,560) 128,159 173,031 (56,674)1 116,357 (11,802) Apr 162,493 (50,245) 112,248 156,321 j (54,707)1 101,615 (10,633) May 154,824 (50,502) 104,322 129,0701 (54,740), 74,331 (29,992) Jun 186,088 (50,852) 135,236 168,322 1 (54,711)1 113,611 (21,625) Jul 224,032 (42,008) 182,024 87,649 (39,361)1 48,289 (133,736) Aug 207,807 (42,276) 165,531 - - - - Sep 197,302 (57,129) 140,173 - Oct 215,641 (51,309) 164,332 - - - - Nov 193,306 (51,274) 142,032 - - - - Dec 1 185,541 1 (50,452)1 135,090 - - YTDTotal 1 $ 1,104,093 1 $ (340,962)1 $ 763,132 $ 1,023,812 $ (369,238), $ 654,574 $ (108,558) Annual Total 1 2,103,691 1 (593,401)1 1,510,291 n/a n/a n/a n/a Annual Budget n/a I n/a 1 830,000 1 n/a n/a j 830,000 n/a Year -to -date red light photo net revenues total $655K which is $109K or 14% below year -to -date 2010. The decrease is due primarily to a reduction in July's revenues which is down $134K or 73% compared to prior year. The factors contributing to the decrease include: - School zone violations in the Saghalie area were not issued due to technical issues related to the camera and flashing yellow system. The City's Public Works Traffic Division and ATS are working together to address this issue. Miscommunication by ATS staff to the City's Police Department regarding the time line for traffic officers to review and respond to ATS whether the violation is valid or rejected. ATS initially stated that police officers had until midnight on the 14 day following the violation to review and respond to ATS. Towards the end of July, another ATS staff member informed the Police Department that ATS must process and mail out within the 14 days (per RCW). ATS has since stated they need one to two business days to process and mail out. Moving forward Police will meet ATS's new timeline. Additionally, the City is currently reviewing contract language and will incorporate changes to address this issue. - Expected decrease in the number of violations over time because of red light photo implementation. The City's goal is improving safety; it is working and as a result revenues will be diminishing moving forward. 162 Court Municipal Court year -to -date expenditures of S849K is 539.7K or 4.5% below estimates. The positive variance is mainly due to savings found in temporary help (for pro tem judges) and timing of interpreter costs. Court revenues are S31 K or 33% below 2010 year -to -date actuals and budget. The lower revenue can be explained by the reduction in revenue from traffic and non - parking citations issued (- 561,805). Staff reductions and vacancies required the police department to pull officers from traffic duties, which translates into less traffic citations issued. if the timing issue with Shared Court Costs from the state is considered, then the net reduction in court revenue is actually $ 19K compared to 2010 actuals. COURT REVENUE Year -to -date thru July Month 2010 2011 Change from 2010 ' 2011 Actual vs Budget Actual Budget* Actual $ Var %Var E $ Var %Var January $ 111,414 $ 111,707E $ 86,717) $ (24,697)1 - 22.2°!°: $ (24,990) - 22.4% February 156,784 157,196 1 110,982 1 (45,802) - 29.2 %1 (46,214) - 29.4% March 159,493 159,913 190,183 30,689 j 19.2 30,270 18.9 April 126,513 126,846 [ 131,430 4,917 3.9 %1 4,584 3.6% May 104,487 104,761: 118,1461 13,659 13.1% 13,385 12.8% June 117,5091 117,817 € 102,567 (14,941) - 12.7 %` (15,250) - 12.9% July 108,860 109,147 111,494 ; 2,634 2A% 2.2% August 133,575 133,926 4,351 8.7% - September 113,343 113,641 -3.8% - 44,267 October 113,904 114,204 - YTD Total $ 929,328 - November 120,144 120,4601 - December 114,581 114,882 - Subtotal $ 885,061 $ 887,387 € $ 851,519 $ (33,542) -3.8 %� $ (35,868) -4.0% Probation Svcs 44,267 41,259 46,724 2,457 5.6% 13.2% YTD Total $ 929,328 $ 928,646 ; $ 898,243 1 $ (31,085)1 -3.3 %= $ (30,403) -3.3% Annual Total 1,558,931 1,557,500 n/a j n/a nla n/a n/a *Year -to -date budget is based on 2010 trends. The Court's increased workload and the resulting increased revenue from expansion of the photo enforcement program are not accounted for in the Court's revenue or expense projections. Revenue from Criminal Costs and Criminal Conviction Fees have increased 15.1% and 91.2% respectively due to the court's new court cost program_ These increases were able to offset some of the losses from reduced traffic and non - parking revenue. The court has also assisted in mitigating jail expenses with its jail alternatives programs. COURT REVENUE Year -to -date thru July 2010 Actual 2011 Actual Change from 2010 $Var %Var Civil Penalties $ 14,220 $ 13,190 $ (1,031) -7.2% Traffic & Non- Parking 601,378 539,573 (61,805) - 10.3% Parking Infractions 27,884 31,925 4,041 14.5% DUI & Other Msd 38,540 38,704 163 0.4% Criminal Traffic Msd 2,105 822 (1,283) - 60.9% Criminal Costs 67,542 77,752 10,209 15.1% Interest I Other I Misc 32,258 40,998 8 271°!° Criminal Conv Fees 16,514 31,577 15,063 91.2% Shared Court Costs 34,458 22,466 (11,992) - 34.8°!° Services & Charges 50,161 54,512 4,351 8.7% Subtotal $ 885,061 $ 851,519 $ (33,542) -3.8% Probation Services 44,267 46,724 2,457 5.6% YTD Total $ 929,328 $ 898,243 $ (31,085) -3.3% * *Shared Court Costs is for partial funding for an additional judge from Washington Courts Trial Court Improvement Fund, which funds approximately 30% of the Judge's yearly salary spread out for 4 quarters. In 2011, we will only receive 3 quarter payments because in 2010 we received 5 quarter payments. 163 Parks & Recreation includes administration, parks maintenance and general recreation. Year -to -date expenditures total S2M and are S204.4K or 93% below the year -to -date budget of $2.2`2. Savings are comprised of S102K in one -time programs not yet spent, $34K in repairs and maintenance, S37K in timin¢ of utility payments, $59K in professional services, and $19K in supplies, offset by S49K overage in temp /seasonal help and related benefits. General Recreation and Cultural Services Direct program expenditures total $5343K excluding indirect costs. Including indirect administration costs, recreation expenditures total S671.6K. Recreation fees total $566.9K. Recreation fees have recovered 106.1% of direct program costs and is 14.7% above the budgeted recovery ratio of 91.4°/x. Considering indirect administration costs, the recovery ratio is reduced to 84.4% or is 11.9% above with the budgeted recovery ratio of 72.5°/x. Program subsidy is established during the adopted budget process; increase in new or existing program expenditures require equal or greater revenues. Total Parks revenues of $5693K is $513K or 9.9% above the year -to -date budget of $518K. Compared to year -to -date actual, general recreation is above 2010's activity of $557.7K by $11.6K. Variance compared to year -to -date 2010 actual is due to_ • Adult Athletics - Revenues are up $6K and expenses are down $24K. Season started for soccer leagues with 30 teams, this is an all time high. Softball and women's basketball has been steady. Expenses are down from 2010 due to timing of payments for game officials and less need for temp help for declining volleyball programs. • Youth Athletics - Revenues are up $3K from 2010, expenses are up $5K. Skyhawks sports camps and tennis lessons have started and are going strong. • Senior Services -Revenues down $3K and expenses are up $6K. Expenses are up due to the purchase of new supplies to gear up for the coming year. Trips and tours continue to be well attended and the drop -in programs at the FWCC continue to grow. • Community Recreation - Revenues are up S30K and expenses are up $12K Preschool education is currently running at full capacity with 70 kids. Daycamp has started and is also running at full capacity with 150 kids per week. • Recreation Inc. - Revenues are up by $6K and expenses are up by $1K from 2010. Almost every program offered this Summer has been running at capacity. Camping trips have been very successful and one more trip was added this year. Some of these programs are staffed entirely by volunteers. • Arts & Special Events -Revenues are down S24K and expenses are down $3K from 2010. One of the larger special events was cancelled in March and will be replaced with a new event later in the year. Attendance has been lower than expected in one other event and dance programs. The expenses are up due to the purchase of new supplies that can be used again and staff reclassification. Staff is still having trouble in obtaining sponsors for events and is working with our contracted dance and gymnastics instructors to add more programs and classes to increase revenues. • Red, White, & Blues - Revenues are down $5K and expenses are down $13K from 2010. Attendance was high however attendees spent less on merchandise and parking. Numbers are not final as some invoices and donations are on their way. The table below is a comparison of budgeted versus actual subsidy and recovery ratio by program. GENERAL RECREATION PERFORMANCE Year - to-date thru July Program Budget Actual Revenue' Expend Subsidy Recovery I Ratio Revenue Expend Subsidy Recovery Ratio Variance Subsidy GENERAL RECREATION Steel Lake Aquatics 2,000 1 20,360 ! 18,360 9.8% 14,761 n/a n/a Arts & Special Events 162,980 151,487 (11,493)! 107.6% 62,321 73,912 11,591 84.3% (23,084) Youth Athletics 37,200 100,236 63,036 ! 37.1% 18,571 1 41,035 ! 22,464 45.3% 40,572 Adult Athletics 183,000 139,694 (43,306)] 131.0% 137,986 69,205 j (68,781) 199.4% 25,475 Community Recreation 334,000 275,188 (58,812)1 121.4% 233,271 182,016 ! (51,255); 128.2% (7,557) Recreation Inc 45,781 83,835 38,054 54.6% 52,081 57,994 5,912 j 89.8% 32,142 Youth Commission j 1,800 1,800 n/a 73 73 n/a 1,727 Red, White &Blue 21,550 36,000 14,450 59.9% 13,668 20,704 i 7,036 n/a 7,414 Senior Services 56,700 114,009 57,309 j 49.7% 48,954 74,581 25,626 1 65.6% 31,683 Subtotal Direct Cost $ 843,211 j $ 922,610 $ 79,399 91.4% $ 566,853 $ 534,281 ! $ (32,572) 106.1% $ 111,971 Administration 240,062 j 240,062 j n/a - 137,360 137,360 1 n/al 102,703 Total General Recreation including Indirect Cost $ 843,211 $ 1,162,672 $ 319,461 72.5% $ 566,853 $ 671,640 1 $ 104,787 84.4% $214,674 General Recreation and Cultural Services *Annual budgeted revenues of 8843,211 does not include 55,600 budgeted for Arts Commission. When included, total budget revenues for Parks and General Recreation total S849K, which equals the General, Street Summary page for Parks and General Recreation budgeted revenues. 2011 revenue of 5566,853 does not include S2, 478 for Arts Commission and Celebration Park. Ylhhen included, the total revenues for Parks and General Recreation totals $569,331, which equals the General /Street Summary page for Parks and General Recreation actual revenufs6 4 Federal W ay Communitv Center The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and designated utility tax transfer. Federal Way Community Center 2010 2011 YTD Budget vs Actual Favorablel(Unfavorable) Annual YTD Budget Actual Actual YTD Budget Budget Actual $ Beginning Fund Balance $ 240,014 S 240,014] S 240,014 $ 780,7531 $ 780,753 $ 780,753 n4 n!a Revenues 1 Daily Drop -ins $ 353,593 S 320,289 $ 211,492 $ 352,622 $ 232,841 $ 206,866 $ (25,975)1 - 11.2 Passes 630,000 713,601 415,793 630,0001 367,082 441,494 74,4121 20.3% City Staff Membership - Employee 43,500 34,705 27,377 43,500 ! 34,316 25,242 (9,074); - 26.4°/ City Staff Membership - Family - 3,423 1 ! 3,423 - 1,976 1,976 n/a Youth Athletic Programs 35,000 47,393 1 , 34,395 35,000 25,401 28,870 3,470 13.7% Open Gym /Indoor Playground 1,000 - 1 1 - - - - 1 n/a Aquatics Programs- Lessons /Classes 110,000 123,410 86,105 116,000 80,935 90,999 10,064 12.4% Childcare Fees 10,000 8,674 j 5,382 9,000 i 5,584 5,986 402 1 7.2% Fitness Classes /Fitness Training 85,000 98,189 58,714 85,000 1 50,827 62,739 11,912 j 23.4% Towel /equipment Rentals 8,000 5,211 3,586 7,000 4,817 2,828 (1,989)', -41.3% Pool Rentals /Competitive -Lap Lanes 21,000 17,078 10,602 19 11,795 9,816 1 (1,979) -16.8% Rentals 185,000 1 203,212 127,052 223,300 j 139,611 109,775 (29,837 -21.4% Merchandise Sales 21,000 7,359 5,438 10,000 j 7,390 4,147 (3,243); 143.9% ConcessionsNending 24,000 3 j 3 - - 23 23 i n/a Interest Eamings /Other Misc Revenues - 856 5,352 - - 889 889 n/a General Park/Rec - Facility use charge 25,000 24,997 ! 14,582 25,000 14,584 14,581 (3) 0.0°/ Total Revenue 1,552,093 1,608,401 1,009,297 1,555,422 1 975,183 1,006,231 31,048 1 32% I Expenditures Personnel Costs 1,312,215 1,229,285 719,700 1,303,919 763,395 764,805 (1,409)1 -0.2% Supplies 151,468 150,900 75,200 146,750 1 73,132 67,192 5,940 8.1 1 /6 Other Services & Charges 124,716 168,066 92,954 176,300 97,508 74,896 22,612 23.2% Utility Cost 381,000 365,727 192,125 380,000 199,623 188,876 10,747 5.4°/ Intergovernmental 15,500 26,434 16,861 20,500 j 13,076 15,293 (2,217)1 17.0% Capital - - - - - - - n/a Internal Service Charges 125,727 111,211 ! 73,342 115,370 67,299 67,299 - 0.0% Total Expenditures 2,110,626 2,051,623 ! 1,170,182 2,142,839 1,214,033 1,178,360 35,674 2.9% I I Operating Rev Over I (Under Exp) (558,533) (443,222)1 (160,885) (587,417) (238,850) (172,128) 66,722 ! -15.1 Utility Tax - Reserves 319,727 459,009 1 - 106,000 - - - 0.0°/ Utility Tax - Operations 582,504 443,222 171,248 590,000 1 227,959 172,129 55,830 j 12.6% Contribution /DonationrTransfer in - Reserves 85,645 90,195 j 90,195 - j - - - 0.0% Total Other Sources 987,876 992,426 ! 261,443 696,000 227,959 172,129 55,830 5.6% I Other Uses ii Capital /Use of Reserves 8,4641 4,288 - - n/a Total Other Uses 8,464 4,288 - j - - - 0.0% 1 Net Income 429,343 540,740 96,270 108,583 (10,891) 1 10,892 2.0% nla Ending Fund Balance $ 669,356 $ 780,753 1 $ 336,283 S 889,335 j $ 769,862 $ 780,753 $ (333,073); - 42.7% operating Recovery Ratio 73.5%1 78.4 %1 86.3% 72.6 %1 80.3%1 85.4°/ n /al n/a The operating revenue budget includes $1.6M in user fees /program revenues, $590K contribution from utility tax for operations, $106K contribution from utility tax for reserves, and $25K use charge from General Fund Recreation for use of the facility. YTD July operating revenues total $1M and is $31K or 3.2% above the YTD budget. In comparison to 2011's year - to -date budget: • Daily Drop -in revenues are $26K below due mainly to staffing efforts to up -sell daily guests to Membership Passes • Pass revenues are $74.4K or 20.3% above due to marketing and membership retention efforts. Monthly average pass numbers are tracking 300 above current business projections. Exceptional customer services, along with strong program offerings are helping bring in new customers and retain current ones. City Staff Membership revenues and enrollment numbers are down slightly with the adoption of new Employee Pass guidelines that included an Employee Fee of $10/$25 per quarter. 165 Federal tiVav Community Center (continued ■ Aquatic Programs are $101K or 12.4% above due to strong registrations in Summer swim lessons • Fitness Classes are up $12K or 23.4% due to strong program and professional service programs like; Pump It Up, H.i.i.T. Boxing, and Biggest Loser. • Rental revenues are $29.8K or 21.4% below projections due to the loss of two ongoing church rental clients. Also, a week night on -going rental has dropped from the Wednesday schedule for the summer. Staff is following leads on new prospective clients to fill available capacities. • Towel/Equipment rentals still tracking below due mostly to the fact that climbing gear is now included as a membership incentive. • Merchandise Sales are $3.2K or 43.9% below projections. New display products and designs have recently arrived. 2011 YTD operating expenditures total $12M and is $35.7K or 2.9% below 2011's YTD budget. Federal Way Community Center has recovered 85.4% of operating expenditures compared to the budgeted recovery ratio of 80.3 %. In comparison to 2011's YTD budget: • Personnel Costs are on target due to reducing the use of temp help to offset personnel adjustments made during the 2011- 12 Budget process, which included paying an office tech at 100 %, a re- allocation to FWCC from General Rec and an increased use of instructors as opposed to contracted trainers for classes; see other secs & charges. ■ Other services and charges are $22.6K or 232% below budget primarily due to a major print and mail project done first quarter of last year. 2011 printings and mailings will be smaller and spread throughout the year. Also, adjustments to some of the Personal Trainer contracts have reduced professional services wages and increased instructor wages. City's contribution of $696K for the Community Center was scheduled to annually provide $590K for maintenance /operations and $106K for capital reserves. YTD $172.1K is needed to cover maintenance and operations. Dumas Bay Centre Fund In the 2011/2012 Adopted Budget process, Council approved combining Dumas Bay Centre and Knutzen Family Theatre for accounting purposes and is referred to as the Dumas Bay Centre Fund. Dumas Bay Centre Fund year -to -date operating revenue of $325K is above budget by $24K compared to year -to -date budget of $301K due to increased food services and rental activity. Staff completed producing a marketing and communications plan to increase visibility and revenue for 2011 and beyond. Year -to -date operating expenditures total $373K, which is $26K or 7.3% above budget of $347K due to temp help needed to cover staff absence and roof repairs for the theatre. Ending fund balance for Dumas Bay Centre Fund is a positive $160K, of which $103K is earmarked for repairs and maintenance. Dumas Bay Centre Fund Year -to -date thru July 2011 2010 Annual YTD Budget Actual Actual 2011 YTD YTD Budget Budget Actual YTD Budget vs Actual Favorable /(Unfavorable) $ % Beginning Fund Balance 179,691 179,690 1 179,690 146,981 146,981 1 146,981 n/a n/a Revenues In -House Food Services Operations & Interest 266,334 214,945 122,078 219,029 124,398 142,593 18,195 14.6% Dumas Bay Retreat Operations & Interest 337,452 285,898 170,008 297,289 176,781 j 182,356 5,575 3.2% KFT Operations & Interest - 413 287 - - li 43 43 n/a Total Operating Revenue 603,786 1 633,489 292,373 516,318 301,179 j 324,992 23,813 7.9% I I Expenditures Food Services 200,844 212,464 121,756 197,637 113,259 ( 131,749 (18,489) - 16.3% DBC Retreat Operations 370,212 330,682 187,352 335,233 189,931 190,615 (684) -0.4% KFT Theatre Operations 162,849 82,055 1 42,659 85,095 44,240 50,587 (6,348) - 14.3% Total Operating Expenses 733,905 625,200 351,767 617,965 347,430 372,950 (25,521) -7.3% Operating Revenue Overt(Under) Exp (130,119)1 8,289 (59,394) (101,647) (46,251); (47,958) 49,334 - 106.7% Recovery Ratio 82.27 % 101.33 % 83.12% 83.55% 86.69 %1 87.14% n/a nta KFT - Utility Tax Transfer 132,232 132,232 I 132,232 113,000 113,000 113,000 0.0% Total Other Sources 132,232 132,232 1 132,232 113,000 113,000 113,000 0.0% I Marketing Study & Implimentation 70,000 32,881 j 37,118 37,118 37,118 n/a Repairs & Maintenance 29,500 8,116 I 117,918 15,150 1 15,150 0.0% Total Other Uses 99,500 1 40,997 155,036 52,268 1 52,268 n/a Net Income (97,387) 1 99,523 j 72,838 (143,683)1 14,481 12,773 (1,708) 11.8 Ending Fund Balance 82,304 j 146,982 252,528 1 3,298 1 161,462 '!, 159,754 (1,708) 1.1 166 Other Departmental Year -to -date Variances City Council expenditures total S312.4K and is below budget by S15K mainly due savings found in salary/benefits, foodfbeverage, and remainder is timing of travel /training. v Mayor's Office expenditures of 56883K is below budget by S245K mainly due to timing of one -time programs for Energy Efficiency Grant/Weatherization Grant, Public Defender, and timing of the State/Federal Lobbyist payments. Human Services expenditures of $272.8K is below budget by S 117.8K mainly due to timing of Human Services Contract and one- time programs for Challenge Grant, Community Garden, and New Solutions Grant. Economic Development expenditures of S55.8K is 55 L5K below mainly due to one -time program for Downtown Redevelopment. Human Resources expenditures of 5441.6K is below budget by 558.2K mainly due to savings found in job announcement which is offset by overage for the Health Care Consultant, 1 -time temporary help and 1 -time outplacement services for laid off employees. Finance expenditures of S496.8K is below budget by S 16.7K mainly due to savings found in salaries/benefits. Law expenditures total $750.5K and is 5127.5K below budget mainly due to savings in salary/benefits for City Prosecutor military leave and under spending of outside counsel. CASH & INVESTMENTS Currentl all excess balances are invested in the State Investment Pool. The portfolio yield is 0.16 %, which is above the average 6 -month US Treasury Bill (0.08 %). The total invested balance at the end of July is $43.6M. The state pool is composed of treasury securities (1634 %), interest bearing bank deposits (5.75%), agency floating rate notes (12.77 %), agency variable rate notes (5.90 %), discount notes (42.28 %), certificates of deposit (1.06 %), repurchase agreements (13.60 %), reverse repo agreements (- 098 %), agency coupons (2.00 %), and N.O.W accounts (1.28 %). SIP Average Invested Balance by Type i July 2011 IB Bank Agency Agency Deposits Floating Rate Agency Coupons 5.64% Notes Variable Rate 1.96 % 12.52% Notes ' 5.79% i Treasury Securities Discount 16.03% Notes i 41.47% Repurchase i Certificates of Agreements ` Deposit 1334% Reverse Repo NOW 1.04 Agreements LAccounts 0.96% 1.26% Interest Rates Comparison For the Month of July 2011 6.0% � 5.0% 4.0% ® 6 Month T -Bill t State Investment Pool 3.0% ❑ In -house Investment 2.0% I ■ Po Average 1.0% 2005 2006 2007 2008 2009 2010 2011 167 FUND ACTIVITY SUMMARY Fund /Fund Name Beginning Fund Balance at 1/1/2011 Revenue Expenditure 7 Net Income Ending Fund In /(Out) Balance at 7/31/2011 GenerallStreet Fund: $ 8,538,117 $ 27,355,226 $ 25,254,994 I $ 2,100,233 i $ 10,638,356 i 1 Debt Service Fund: 3,379,427 I 1,412,966 1,229,867 183,099 j 3,562,526 Special Revenue j 102 Arterial Street 561,373 1,621,857 I 1,557,909 63,948 ! 625,321 103 Utility Tax (') 3,710,184 1 8,208,380 6,083,729 2,124,651 1 5,834,835 106 Solid Waste & Recycling 135,098 206,584 250,582 (43,998)1 91,100 107 Special Contracts /Studies Fund 557,474 408 !. 728 (320)',, 557,154 109 Hotel/Motel Lodging Tax 215,658 97,520 39,204 58,316 273,974 110 2% for the Arts 293 - 1 293 111 Federal Way Community Center 780,752 1 1,178,360 ! 1,178,360 j 1 780,753 112 Traffic Safety Fund 833,520 1 655,515 655,515 1,489,035 119 CDBG ( ") - 11,265 i (11,265)1 (11,265) 120 Path &Trails 136,361 88,882 ! 153,000 (64,118); 72,243 Subtotal Special Revenue Funds 6,930,713 ! 12,057,507 j 9 ; 2,782,730 ; 9,713,443 Capital Project: 301 Downtown Redevelopment 3,005,805 1 133,736 2,288,315 j (2,154,578)1 851,227 302 Municipal Facilities 642,583 1 750,748 1 140,431 610,317 1,252,900 303 Parks 2,293,807 1 433,819 j 214,054: 219,766 2,513,573 304 Surface Water Management 2,542,244 223,832 264,379 j (40,547); 2,501,697 306 Transportation 20,101,243 i 4,456,212 !; 8,576,068 ! (4,119,857) 15,981,386 Subtotal Capital Projects 28,585,682 i 5,998,347 ! 11,483,247 5,484,899)) 23,100,783 I Enterprise Funds 401 Surface Water Management 2,274,262 1 2,049,300 1 2,091,404 j (42,104)1 2,232,155 402 Dumas Bay 146,982 1 ! 437,992 425,219 12,773 j 159,754 Subtotal Enteipfise Funds f 2,421,244 1 2,487,292 2,516,623 I (29,330); 2,391,914 i Internal Service Funds 1 501 Risk Management 5,431,782 I 530,292 ! 780,741 1 (250,450)1 5,181,332 502 Information Systems 3,241,810 1,209,508 1,009,501 j 200,007 3,441,817 503 Mail & Duplication 312,408 , 111,025 j 61,723 49,302 361,710 504 Fleet & Equipment 4,867,454 1,231,376 1,143,323 88,053 4,955,507 505 Buildings & Furnishings 1,463,970 1 739,090 ; 630,791 108,299 1,572,269 Subtotal Internal Service Funds 15,317,424 3,821,290 j 3,626,080 j 195,211 l 15,512,635 I I ' Total All Funds $ 65,172,607 [$ 53,132,629 j $ 53,385,586 $ (252 $ 64,919,650 "Utility Tax ending fund balance of $5,834,835 includes $897,497 reserved for Prop 1. `"CDBG Negative ending balance is due to timing of grant reimbursements. �3 COUNCIL MEETING DATE: September 6,20 11 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS POLICY QUESTION: Should the City Council approve the vouchers in the total amount of $4,034,489.04? COMMITTEE: Finance, Economic Development, and Regional Affairs Committee MEETING DATE: August 23, 2011 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tho Kraus, Finance Director DEPT: Finance I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens. Finance Director Attachments: Voucher List Options Considered: NA MAYOR RECOMMENDATION: NA MAYOR APPROVAL: A4410- DIRECTOR APPROVAL: z_ bcommitiee Council Committee Council COMMITTEE RECOMMENDATION: "I move approval of the vouchers and forward to the September 6, 2011 Council Meeting for approval. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RC 42.24. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # 169 City of Federal Way - Accounts Payable Check List Bank of America Pagel of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 224169 7/29/2011 001360 AABCO BARRICADE COMPANY INC, 147.50 7/5/2011 89147 PRCS -RWB BARRICADES 147.50 224170 7/29/2011 000332 ABC LEGAL MESSENGERS INC, 129.00 6/17/2011 20489540 LAW -BULK DEL - NETTLES /CARVER 4.00 6/2 812 01 1 MMFWA00613020 LAW - MNTHLY SRV CHRG, 6128/11 62.50 6/28/2011 MMFWA00613020 LAW - MNTHLY SRV CHRG, 6/28/11 62 -50 224171 7/29/2011 011322 ABELLA, C. ANGELO 206.00 7/15/2011 07/15/11 MC- INTERPRETER SVC 100.00 7/12/2011 07/12/11 MC- INTERPRETER SVC 106.00 224172 7/29/2011 004895 ABOU -ZAKI, KAMAL 100.00 7/15/2011 07/15/11 MC- INTERPRETER SVC 100.00 224173 7/29/2011 007348 ABSHER CONSTRUCTION CO, 5,034.01 7/18/2011 02 -60370 REFUND PW -02 -60370 CFC PROJECT REFUND 7,143.01 7/1812011 02 -60370 REFUND PW -02 -60370 CFC PROJECT XFR - 2,109.00 224174 7/29/2011 001856 ACTION SERVICES CORPORATION, 10,772.71 6/30/2011 69222 PWST -06111 STREET SWEEPING SVC 10,772.71 224175 7129/2011 003258 ADVANCED PRODUCTS, 307.50 7/15/2011 20041267 PD- PEPPER SPRAY, FOGGER, 14SST 307.50 224176 7/29/2011 009556 ADVANCING LEADERSHIP, 1,950.00 7/11/2011 1208 PD- ADVANCING LEADERSHIP HATFIE 975.00 7/11/2011 1209 PD- ADVANCING LEADERSHIP KLINGL 975.00 224177 7129/2011 000568 AGRI SHOP INC, 616.79 7113/2011 17240/1 SWM- ENGINE OIL 43.67 7/8/2011 17158/1 SWM- REPAIR STIHL TRIMMER 53.10 7/19/2011 17347/1 PWST - FILLER CAP 45.99 7/19/2011 17348/1 PWST -NEW WEEDEATER 474.03 224178 7/29/2011 007177 AITKEN, GRETA 100.00 7/15/2011 07/15/11 MC- INTERPRETER SVC 100.00 224179 7/29/2011 001285 ALPINE PRODUCTS INC, 188.79 7/13/2011 TM- 117168 PWST -FLO PINK MARKING PAINT 3920 7/13/2011 TM- 117189 PKM- HANDICAPE SIGN & TUFF POS 221.19 7/20/2011 TM- 117394 SWM- MARKING PAINT 109.73 7/8/2011 TM- 117059 PKM- RETURN UNUSED PAINT - 181.33 224180 7129/2011 005833 ANNA'S PARTY RENTALS, 3,071.88 7/13/2011 13869 PRCS -RWB TENT RENTALS 3,071.88 224181 7/29/2011 010530 ARAMARK UNIFORM SERVICES, 313.18 7/11/2011 655 - 5647917 FWCC -FLOOR MATS SVC 121.00 7/11/2011 655 - 5647918 FWCC -FLOOR MATS SVC 35.59 6/27/2011 655 - 5625888 FWCC -FLOOR MATS SVC 121.00 6/27/2011 655 - 5625889 FWCC -FLOOR MATS SVC 35.59 224182 7/29/2011 010530 ARAMARK UNIFORM SERVICES, 33.11 7/5/2011 655 - 5639704 DBC -LINEN SERVICE 10.40 7/19/2011 655 - 5663784 DBC -LINEN SERVICE 11.54 7/12/2011 655 - 5651786 DBC -LINEN SERVICE 11.17 224183 7/29/2011 012945 ARREDONDO, MARIA 125.00 7/1812011 959501 PRCS -RWB CONCESSIONS DEPOSIT R 125.00 224184 7/29/2011 008874 ASAP CONSTRUCTION INC, 762.12 6/28/2011 11 -129 PKM- SACAJAWEA LIGHT POLE REPAI 762.12 224185 7/29/2011 001233 AT &T BUSINESS SERVICE, 56.52 7/6/2011 030 598 3151 001 IT -07/11 LONG DISTANCE SVC 28.26 7/6/2011 030 598 3151 001 IT -07/11 LONG DISTANCE SVC 26.00 7/6/2011 030 598 3151 001 IT -07/11 LONG DISTANCE SVC 2.26 224186 7129/2011 011555 AVEDISYAN, RUBEN 100.00 7/8/2011 07108/11 MC- INTERPRETER SVC 100.00 224187 7129/2011 010214 BARDEN, CHINTANA 100.00 7/19/2011 07/19/11 MC- INTERPRETER SVC 100.00 224188 7/29/2011 001630 BLUMENTHAL UNIFORM CO INC, 5,450.59 1/26/2011 857963 PD- 2010 -11 BOOT ALLOW. SWANSON 5329 4/29/2011 871201 PD -HONOR GUARD UNIFORMS 4,894.70 5/27/2011 877722 PD- INVOICE WAS PAID ON CREDIT - 134.14 170 7/5/2011 887304 PD -BOOT ALLOW. VOLLMER 175.13 Bank of America Page 2 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 7/1/2011 882960 -01 PD -HONOR GUARD COATS 411.61 7/26/2011 07 -26-11 FI -BL REFUND DBL PMT 50.00 224189 7/29/2011 004787 BOB BJORNEBY'S FEDERAL WAY, COLLISION 2,269.39 7/15/2011 RO # 13105 RM- SEASONAL PRK105 PKM- 2,269.39 224190 7;2912011 004919 BRATWEAR, 1,013.22 7/6/2011 320463 PD -REPLC JUMPSUIT FOR ADAMS 510.44 6/24/2011 320462 PD -REPLC K9 SUIT FOR ORTA 502.78 224191 7/29/2011 007087 BROWNELLS INC, 119.71 7/5/2011 06782250.00 PD- WEAPONS REPAIR SUPPLIES 119.71 224192 7/29/2011 000414 CAFE PACIFIC CATERING INC, 52.68 6/29/2011 21814 PRCS -RWB FULL WHITE PAN 52.68 224193 7/29/2011 000991 CASCADE COFFEE INC, 126.04 7/4/2011 20646069 HR- COFFEE FOR MEETINGS 126.04 224194 7/29/2011 002351 CASCADE MOBILE MIX, 646.05 6/30/2011 27211B SWM- CONCRETE- 339.45 7/7/2011 27359 SWM -CB REBUILDS- 306.60 224195 7/29/2011 004676 CENTERSTAGE THEATRE ARTS, 5,279.00 7/15/2011 JULY 15, 2011 DBC -07/11 KFT MANAGEMENT REPAY 6,300.00 7/15/2011 JULY 15, 2011 DBC -07/11 KFT MANAGEMENT AG09- - 1,021.00 224196 7129/2011 004676 CENTERSTAGE THEATRE ARTS, 110.00 6/30/2011 JUNE 30, 2011 DBC -06/11 REHEARSAL HALL USAGE 110.00 224197 7/29/2011 005622 CHELAN COUNTY TREASURER'S, 98,315.40 7/5/2011 450001 -01908 PD -06/11 CHALAN PRISONER HOUSI 97,930.00 5/17/2011 450001 -01862 PD -05/11 PRISONER MED TREAT CH 385.40 224198 7/29/2011 012933 CHUCKALS INC, 26577 7/18/2011 667343 -0 DBC - EASELS 26577 224199 7/29/2011 012378 CHUCK'S DRUG, 39.90 6/3012011 JUNE 30, 2011 PD -06/11 PRISONER MED TREAT CH 39.90 224200 7/29/2011 011595 CITY OF BUCKLEY, 9,747.00 7/1/2011 JUNE 30, 2011 PD -06111 BUCKLEY PRISONER LODG 9,747.00 224201 7/29/2011 004838 CITY OF ENUMCLAW, 9,000.00 7/8/2011 03315 PD -06/11 ENUMCLAW PRISONER LOD 9,000.00 224202 7/29/2011 000951 CITY OF FEDERAL WAY, 42,301.39 7/8/2011 AG 11 -066 #2 PWST -2011 OVERLAYAG11 -066- 42,301.39 224203 7/29/2011 005817 CITY OF FIFE, 22,574.41 7/10/2011 0006344 PD -06/11 FIFE PRISONER LODGING 22,574.41 224204 7/29/2011 003752 COASTWIDE SUPPLY DBA, 3,287.72 6/16/2011 W2323847 FWCC- JANITORIAL SUPPLIES 2,605.94 6/23/2011 W2309250 -2 FWCC- JANITORIAL SUPPLIES 32.30 6/23/2011 W2323847 -2 FWCC- JANITORIAL SUPPLIES 379.32 6/30/2011 T2328612 DBC- JANITORIAL SUPPLIES 270.16 224205 7/29/2011 012837 COLEHOUR +COHEN, INC, 624.92 6/1/2011 2252 SWR- RECYCLING PROMOTIONS- 624.92 224206 7/29/2011 010570 COLLISION ANALYSIS &, 600.00 7/2112011 11 -018 PD- CRASHZONE TRNG J. TAN 600.00 224207 7/29/2011 006523 COLUMBIA FORD, 30,438.99 7/14/2011 3 -131217 PWFLT-VI N 1 FDOW4GY5BEC96104 FO 30,438.99 224208 7/29/2011 008445 COPIERS NORTHWEST INC, 3,434.89 7/1412011 INV554481 IT -06/11 COPIERS /PRINTERS MAIN 51.42 7/14/2011 INV554481 IT -06/11 COPIERS /PRINTERS MAIN 77.14 7/14/2011 INV554481 IT -06/11 COPIERS /PRINTERS MAIN 694.23 7/14/2011 INV554481 IT -06/11 COPIERS /PRINTERS MAIN 87422 7114/2011 INV554481 IT -06/11 COPIERS /PRINTERS MAIN 231.41 7/14/2011 INV554481 IT -06/11 COPIERS /PRINTERS MAIN 642.80 7/19/2011 INV556169 IT- IRC7055 06/11 COPIER /PRINT 626.67 7/19/2011 INV556170 IT- IRC5030 06/11 COPIER /PRINT 180.95 7/19/2011 INV556171 IT- IR1025N 06/11 COPIER /PRINT 56.05 224209 7/29/2011 000721 CORLISS RESOURCES INC, 195.83 6/22/2011 289915 SWM -S 296TH PICK UP 195.83 224210 7/29/2011 008766 CRYSTAL CARPET CARE, 794.00 6/30/2011 63011 DBC - CARPET CLEANING SVC 794.00 224211 7/29/2011 009505 D & L SUPPLY AND MFG., INC, 171 151.24 Bank of America Page 3 of 29 Check No. Date Vendor Inv Date I nvoice D escrip t io n Amount Check Total 71712011 268823 PKM- TOILET REPAIR PARTS- 52.74 7/7/2011 268832 PKM - TOILET REPAIR PARTS- 98.50 224212 7/29/2011 000168 DAILY JOURNAL OF COMMERCE INC, 212.40 6/18/2011 3250943 IT -NVR RFP LEGAL AD 212.40 224213 7/29/2011 011580 DANIELS, KIM 125.00 7/18/2011 959349 PRCS -RWB CONCESSION DEPOSIT RE 125.00 224214 7/29/2011 011297 DASH MEDICAL GLOVES, 908.60 715/2011 INV583874 PD -EXAM GLOVES 259.60 7/5/2011 INV583897 PD -EXAM GLOVES 649.00 224215 7/29/2011 005922 DEX MEDIA WEST, 83 6/23/2011 650474119 DBC -06/11 DIRECTORY ADS 83.28 224216 7/29/2011 008039 DMX MUSIC, 64.24 7/1/2011 50175847 IT -07/11 ALL DIGITAL MUSIC 64.24 224217 7/29/2011 005341 DODD, ESCOLASTICA ROSA 425.00 7/15/2011 07/15/11 MC- INTERPRETER SVC 162.50 7/12/2011 07/12/11 MC- INTERPRETER SVC 162.50 7/19/2011 07/19/11 MC- INTERPRETER SVC 100.00 224218 7/29/2011 000259 DOW JONES & COMPANY INC, 1,706.30 4/30/2011 00069893 CDED -RFQ CITY CNTR DEVELOPMENT 672.18 5/5/2011 00070952 CDED -RFQ CITY CNTR DEVELOPMENT 1,034.12 224219 7/29/2011 008297 DOWNER CORP, 569.40 6/23/2011 40240 PD- 'RESTRICTED AREA' SIGNS 328.50 7/11/2011 40311 MO- 'NYBERG ROOM' SIGN 240.90 224220 7/29/2011 000939 DS WATERS OF AMERICA, LP, 13.14 6/13/2011 29241185236041 PKCP -WATER COOLER RENTAL- 13.14 224221 7/29/2011 000570 EAGLE TIRE & AUTOMOTIVE (DBA), 3,107.27 6/24/2011 1081456 PWFLT -NEW TIRES 662.67 6/24/2011 1081459 PWFLT -FRONT BRAKES 887.94 6/24/2011 1081460 PWFLT -OLF 59.27 6/25/2011 1081474 PWFLT -FRONT DISC BRAKES 228.11 6/25/2011 1081476 PWFLT -OLF 44.84 7/8/2011 1081659 PWFLT- INSPECT FRONT END 43.56 7/16/2011 1081790 PWFLT -TURN ROTORS CLEAN BRAKES 153.68 7/16/2011 1081791 PWFLT -OLF 69.90 7/16/2011 1081792 PWFLT -OLF 44.84 7/1812011 1081825 PWFLT -OLF, WIPER BLADES 84.10 7/18/2011 1081827 PWFLT -OLF, WIPERS 138.63 7/18/2011 1081829 PWFLT- SERVICE TRANSMISSION 195.86 7/13/2011 1081744 PWFLT- REPAIR FLAT TIRE 16.43 7/15/2011 1081784 PWFLT -OLF 44.84 7/15/2011 1081785 PWFLT -OLF 44.84 6/29/2011 1081517 PWFLT - REPLACE CIRCUIT BOARD 158.02 6/25/2011 1081477 PWFLT - REPLACE BRAKE ROTORS 229.74 224222 7/29/2011 012666 EDD, DALE 168.00 7/19/2011 JULY 16, 2011 PRCS -1ST AID /CPR INSTRUCTOR AG 168.00 224223 7/29/2011 009021 EDWARDS, NOLANDA 200.00 7/15/2011 07/15/11 MC- INTERPRETER SVC 100.00 7/12/2011 07/12/11 MC- INTERPRETER SVC 100.00 224224 7/29/2011 000328 ERNIE'S FUEL STOPS (DBA), 23,223.41 7/15/2011 0359251 PWFLT - 6/30 - 7/15/11 FUEL CHARGE 7,043.84 7/15/2011 0359252 PD -SIU 6/30 - 7/15/11 FUEL CHARG 896.89 7/15/2011 0359252 PD- 6/30- 7/15/11 FUEL CHARGES 15,282.68 224225 7/29/2011 002227 ETTINGER, ROBERT 168.41 7/20/2011 ETTINGER 2011 DBC - 05/17/11- 06/29/11 R. ETTIN 168.41 224226 7/29/2011 011726 EWING IRRIGATION PRODUCTS, INC, 2,700.16 7/14/2011 3576467 PKM - FERTILIZER /SEE D- 1,549.71 7/1/2011 3513855 PKM - FERTILIZER /HERBICIDE- 1,150.45 224227 7/29/2011 012942 FEDERAL WAY AUTO GLASS, 670.35 7/11/2011 1000791 PD -HAND WASH 27.38 7/5/2011 1000786 PD -NEW WINDSHIELD 164.25 7/6/2011 1000789 PD -NEW WINDSHIELD 276.14 6/20/2011 1000775 PD -NEW WINDSHIELD 202.58 172 Bank of America Page 4 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 224228 7/29/2011 002644 FEDERAL WAY BOYS & GIRLS CLUB, 3,858.00 7/20/2011 1ST QTR 2011 ASHS -01 2011 SAFE ZONE FOR KID 3,858.00 224229 7129/2011 001183 FEDERAL WAY PUBLIC SCHOOLS, 68.31 7/13/2011 ARO 8231 PKM- WATER- 68.31 224230 7/29/2011 010305 FIRST STUDENT, 1,318.50 7/1812011 10562271 PRCS -3 BUSES FOR SUMMER DAY CA 1,068.00 7/7/2011 10559553 PRCS- SUMMER CAMP TRIP TO PATTI 250.50 224231 7/29/2011 002664 FLEX -PLAN SERVICES INC, 288,90 6/30/2011 178379 HR -06/11 FLEXIBLE PLAN SERVICE 288.90 224232 7/29/2011 008860 FOOD SERVICES OF AMERICA, 2,578-01 7/1/2011 3165319 DBC- CATERING SUPPLIES 565.00 716/2011 3173799 DBC - CATERING SUPPLIES 593.35 7/13/2011 3191469 DBC- CATERING SUPPLIES 522.31 7/8/2011 3181149 DBC - CATERING SUPPLIES 897.35 224233 7/29/2011 007404 FULLER, MICHELLE M 240.00 7/1912011 07/19/11 MC- INTERPRETER SVC 120.00 7/15/2011 07/15/11 MC- INTERPRETER SVC 120.00 224234 7/29/2011 004566 G &M HONEST PERFORMANCE, 131.48 6/2712011 146629 PKM -SHOP SUPPLIES- 35.35 6/23/2011 146524 PWFLT- LITHIUM BATTERY, TRLR LI 96.13 224235 7/29/2011 011650 GEBREMICHAEL, MERIAM 100.00 7115/2011 07/15/11 MC- INTERPRETER SVC 100.00 224236 7/29/2011 010940 GOODYEAR WHOLESALE TIRE CNTR, 840.15 7/14/2011 159837 PD -NEW TIRES DELIVERED TO SPAR 111.04 7/8/2011 159635 PD -NEW TIRES DELIVERED TO SPAR 220.07 7/12/2011 159748 PD -NEW TIRES DELIVERED TO SPAR 509.04 224237 7/29/2011 002547 GRAINGER INC, 35.86 6/22/2011 9568516828 FWCC -PIPE STRAP, HOSE CLAMP 34.27 6/22/2011 9568516836 FWCC -HOSE CLAMP 1.59 224238 7/2912011 010738 GREEN EFFECTS, INC, 2,18628 71112011 34548 FWCC -06/11 LANDSCAPING AG08 -06 2,186.28 224239 7/29/2011 007942 GROUP MOBILE LLC, 1,760.00 7/1212011 15397 IT- GAMBER JOHNSON PANASONIC TO 1,760.00 224240 712912011 000671 H D FOWLER COMPANY, 435.15 6/23/2011 12937988 PWST- IRRIGATION PARTS FOR ROW 435.15 224241 7/29/2011 003841 HEAD - QUARTERS PTS, 1,340.75 7/4/2011 24204 PRCS -RWB SANICAN SVC 1,271.00 6/29/2011 24219 DBC - SANICAN SERVICES 69.75 224242 7/2912011 001127 HEALTHPOINT, 6,475.00 7/20/2011 1ST QTR 2011 ASHS -Q1 2011 DENTAL CARE PROD. 3,975.00 7/19/2011 1ST QTR 2011 ASHS -Q1 2011 MEDICAL CARE PROG 2,500.00 224243 7/29/2011 003206 HERRERA ENVIRONMENTAL, 4,445.66 6/3/2011 24506 SWM -WATER QUALITY AUDIT AG11 -0 1,029.85 7/12/2011 24733 SWM -WATER QUALITY AUDIT AG11 -0 3,415.81 224244 7/29/2011 001487 HEWLETT - PACKARD COMPANY, 26,198.67 7/11/2011 49747139 IT -RR PHASES 1 -2 MONITOR- 5,304.18 7/17/2011 49779779 IT -RR PHASES 1 -2 PC- 20,17428 7/15/2011 49773365 IT -RR PHASES 1 -2 DISPLAY PORT 617.32 7/14/2011 49766107 IT -RR PHASES 1 -2 DISPLAY PORT 102.89 224245 7/2912011 011936 IBM, 1,845.82 6/4/2011 610920 IT -PD SOFTWARE MAINTENANCE - 572.51 6/4/2011 610920 IT -PD HARDWARE MAINTENANCE AGR 1,273.31 224246 7/29/2011 001431 ICON MATERIALS INC, 125,550.76 7/12/2011 AG11 -104 #1 PWST -320TH OFF RAMP CHANNELIZA 125,55076 224247 7/29/2011 000367 IIMC -INT'L INST OF MUN CLERKS, 325.00 7/22/2011 ID #15531 HRCK -2011 IIMC DUES COURTNEY 75.00 7/2212011 ID #15948 HRCK -2011 IIMC DUES MCNEILLY 175.00 7/22/2011 ID #21887 HRCK -2011 IIMC DUES ROE 75.00 224248 7/29/2011 000016 IKON OFFICE SOLUTIONS, 195.99 7/512011 5019216408 IT -07/11 ALL FAX MAINT 9.80 7/5/2011 5019216408 IT -07111 ALL FAX MAINT 98.00 7/5/2011 5019216408 173 IT -07/11 ALL FAX MAINT 88 -19 Bank of America Page 5 of 29 Check No. Date Vendor Inv Date Invoi De Amount Check Total 224249 7/29/2011 011863 INTELLIGENT PRODUCTS INC, 1,236.79 7/6/2011 128487A PKM -MUTT MITT SINGLES- 1,236.79 224250 7/2912011 007109 INTERCOM LANGUAGE SVCS, 1,800.00 7/5/2011 11 -117 MC- INTERPRETER SVC 1,800.00 224251 7/29/2011 010737 INTERWEST DEVELOPMENT NW INC, 351.19 6/2812011 79273 PKM- SOIL -TURF BLEND- 130.68 6/30/2011 79296 PKM- SOIL -TURF BLEND- 68.45 7/7/2011 79440 SWM -ROCK FOR OUTFALL @ 1SW 296 39.42 7/13/2011 79479 PKM- SOIL -TURF BLEND- 112.64 224252 7/29/2011 012927 IRON MOUNTAIN INFORMATION MGMT, 2,944.39 7/18/2011 DUT8709 HRCK -06/11 BOX STORAGE SVC AG9 2,944.39 224253 7/29/2011 005656 JIM'S DETAIL SHOP, 136.88 7/15/2011 1360OF PWFLT -FULL DETAIL WASH 136.88 224254 7/29/2011 010838 JOHNSON, STEPHEN G 562.50 7/8/2011 JULY 8, 2011 MO- CONFLICT DEFENDER SVC AG11- 562.50 224255 7/29/2011 004770 KENYON DISEND, PLLC, 64.00 6/30/2011 14795 LAW -PSA LEGAL SVC AG10 -037- 64.00 224256 7129/2011 011736 KIM, CHUL JOON 300.00 7/15/2011 07/15/11 MC- INTERPRETER SVC 100.00 7/12/2011 07/12/11 MC- INTERPRETER SVC 100.00 7/19/2011 07/19/11 MC- INTERPRETER SVC 100.00 224258 7/29/2011 009001 KING COUNTY D.O.T., 4,893.61 6/30/2011 60167 PWTR- COMMUTE TRIP REDUCTION AG 4,89161 224259 7/29/2011 000125 KING COUNTY FINANCE DIVISION, 91,159.49 6/21/2011 1618510 PD -05/11 KING CO. PRISONER LOD 90,559.49 7/7/2011 1620568 PWST- DE -ICER STORAGE @ KING CO 600.00 224260 7/29/2011 005568 KING COUNTY FLEET ADM DIVISION, 311.92 7/11/2011 205415 PWST- STREET BROOMS, MOWER BELT 311.92 224262 7/29/2011 011578 KOHLER, MAILE 125.00 7/18/2011 959347 PRCS -RWB CONCESSIONS DEPOSIT R 125.00 224263 7/29/2011 009492 KPG INC, 15,644.84 7!7/2011 20911 PWST -HOV IV ENGINEERING SVC AG 15,644.84 224265 7/29/2011 000096 LAKEHAVEN UTILITY DISTRICT, 12,318.93 7/15/2011 2781401 PKM -03 -05/11 2501 349TH PL SW 19.72 7/15/2011 2798301 PKM -03 -05/11 32800 14TH PL SW 19.72 7/15/2011 2830801 PKM -03 -05/11 2700 340TH PL SW 19.72 7/15/2011 3042401 PWST -03 -05/11 2500 336TH ST #3 19.72 7/15/2011 3341801 PWST -04 -05/11 35826 16THAVE S 19.72 7/15/2011 3341901 PWST -04 -05111 1559 S 356TH ST 19.72 7/15/2011 3519201 PWST -04 -05/11 35601 21 ST AVE # 19.72 7/8/2011 101103 PKM -03 -05/11 630 356TH ST #101 19.72 7/8/2011 2573402 PKM -03 -05/11 34800 14 PL SW #2 19.72 7/8/2011 2913103 PKM -03 -05/11 33325 8TH AVE S # 540.23 7/8/2011 2913103 PKM -03 -05/11 33325 8TH AVE S # 346.53 7/8/2011 2922203 PKM -03 -05/11 33325 8TH AVE S # 10.74 7/8/2011 2922503 PKM -03 -05111 33325 8TH AVE S # 19.72 7/8/2011 2926402 PKM -03 -05111 33914 19TH AVE SW 153.98 7/8/2011 2926402 PKM -03 -05/11 33914 19TH AVE SW 55.28 7/8/2011 2926501 PKM -03 -05/11 33914 19TH AVE SW 16325 7/8/2011 2926501 PKM -03 -05/11 33914 19TH AVE SW 62.27 7/8/2011 2957001 PKM -03 -05/11 1095 324TH ST S # 19.72 7/8/2011 2961401 PWST -03 -05/11 34727 PAC HWY S 19.72 7/8/2011 3050801 PKM -03 -05/11 1095 324TH ST S # 646.92 7/8/2011 3075201 PKM -03 -05/11 1095 324TH ST S # 289.94 7/8/2011 3075201 PKM -03 -05/11 1095 324TH ST S # 238.42 7/8/2011 3075301 PKM -03 -05/11 1095 324TH ST S # 116.90 7/8/2011 3075301 PKM -03 -05/11 1095 324TH ST S # 27.32 7/8/2011 3075401 PKM -03 -05/11 1095 324TH ST S # 141.62 7/8/2011 3075401 PKM -03 -05/11 1095 324TH ST S # 59.86 7/8/2011 3238401 PWST -03 -05/11 32001 PAC HWY S 19.72 7/8/2011 3266301 PKM -03 -05/11 1540 SW 356TH ST# 19.72 7/8/2011 3336201 PWST -03 -05/11 32409 PAC HWY S 19.72 7/8/2011 3336301 174 PWST -03 -05/11 32402 PAC HWY S 1972 Bank of America Page 6 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check I otal 7/8/2011 3383601 PWST -03 -05/11 33300 PAC HWY S 19 7 2 718/2011 3383701 PWST -03 -05/11 32500 PAC HWY S 1972 7/8/2011 3405101 PKM -03 -05/11 600 S 333RD ST #3 45 -40 7/8/2011 3405101 PKM -03 -05/11 600 S 333RD ST #3 2732 7/8/2011 3461301 FWCC -03 -05/11 876 S 333RD ST # 2,692.92 7/8/2011 3461301 FWCC -03 -05111 876 S 333RD ST # 5,219.62 718/2011 3474201 FWCC -03 -05/11 876 S 333RD ST # 19.72 7/812011 3474301 FWCC -03 -05/11 876 S 333RD ST # 10.74 718/2011 3499201 PKM -03 -05/11 2220 S 333RD ST #3 19.72 7/812011 3513001 PWST -03 -05/11 33647 20TH AVE S 19.72 7/8/2011 3518001 PWST -03 -05111 35205 PAC HWY #3 696.43 7/8/2011 3541001 PWST -03 -05111 930 348TH ST S # 19.72 7/8/2011 3552401 PWST -03 -05/11 35503 PAC HWY S 19.72 7/8/2011 3563701 PWST -03 -05/11 101 S 348TH IP3 280.24 7/8/2011 3568201 SWM -03 -05111 1026 S 351ST ST #3 19.72 7/8/2011 99902 PKM -03 -05/11 411 348TH ST S #9 19.72 224266 7/29/2011 012938 LAKESIDE SCHOOL, 1,000.00 711/2011 951105 PRCS - DAMAGE DEPOSIT SMITH -GARD 1,000.00 224267 7/29/2011 012944 LANDON, DAVID 125.00 7/19/2011 959955 PRCS -RWB CONCESSIONS DEPOSIT R 125.00 224268 7/29/2011 011908 LARSEN SIGN CO., 393.48 7/5/2011 12983 PD- REMOVE LETTERING & NUMBERS 393.48 224269 7/29/2011 701196 LECKBAND, BETTY L 110.00 7/13/2011 956771 PRCS -CAMP TRIP REFUND LECKBAND 110.00 224270 7/29/2011 006144 LEGEND DATA SYSTEMS INC., 198.25 6/10/2011 84062 PD -BADGE HOLDERS 198.25 224271 7/29/2011 003157 LES SCHWAB TIRE CTRS OF WA INC, 72 -78 5/23/2011 469031 PWFLT -TIRE REPAIR 1940 . 5/26/2011 469281 PWFLT -TIRE REPAIR 25.46 6/2512011 471258 PWFLT -TIRE REPAIR 2 - 224272 7/29/2011 011909 LEXISNEXIS RISK, 470.85 6/3012011 1470204- 20110630 PD -06/11 LEXIS NEXIS SVC 235.43 6/30/2011 1470204 - 20110630 PD -06/11 LEXIS NEXIS SVC 235.42 224273 7/29/2011 000630 LLOYD ENTERPRISES INC, 399.26 6/22/2011 151403 SWM -MIXED CONCRETE 365.10 6/23/2011 151438 PKM -3 WAY TOPSOIL 34.16 224274 7/29/2011 005339 LOWE'S HIW INC, 329.74 716/2011 02288 PKM -FAN & THERMOMETER CP PUMP 1913 . 7/13/2011 02428 PKM - PLAYGROUND REPAIR SUPPLIES 13.07 6/30/2011 02284 DBC- WINDOW BLIND PULLEYS 86.03 7/14/2011 02548 SWR -TRASH BAGS 65.61 7/21/2011 02633 PWST- WELDING GLOVES, SMART STIR 145.90 224275 7/29/2011 001004 MAILMEDIA DBA IMMEDIA, 5,346.21 7/28/2011 61653PA PRCS -FALL REC BROCHURE POSTAGE 5,346.21 224276 7/29/2011 009433 MAKSIMOV, YURI 377.50 7/15/2011 07/15/11 MC- INTERPRETER SVC 100.00 7/13/2011 07/13/11 MC- INTERPRETER SVC 140.00 7/12/2011 07/12111 MC- INTERPRETER SVC 137.50 224277 7/29/2011 012947 MALONEY, MARTIN 975.50 7/20/2011 05 -04635 REFUND CD /PW -05 -04635 MALONEY UPI 11 N 64.00 7/20/2011 05 -04635 REFUND CD /PW -05 -04635 MALONEY UPI 11 N 911.50 224278 7/29/2011 011811 MATTIX, SAMUEL A 232.00 7112/2011 07/12/11 MC- INTERPRETER SVC 232.00 224279 7/29/2011 004182 MCDONOUGH & SONS INC, 106.36 7/10/2011 175223 CHB -07/11 PARKING LOT CLEANING 106.36 224280 7/29/2011 005176 MERINO STRAWE, BETTY 275.00 7/12/2011 07112111 MC- INTERPRETER SVC 175.00 7/19/2011 07/19/11 MC- INTERPRETER SVC 100.00 224281 7/29/2011 001793 MICROFLEX INC, 1,353.96 7/6/2011 00020078 FI -06/11 TAX AUDIT PROG. 66.37 7/1/2011 00020066 FI -07/11 -06/12 TAX AUDIT PROG. 1,28 - 224282 7/29/2011 012823 MILES RESOURCES LLC, 1 417.70 Bank of America Page 7 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Totai 200.00 728.18 317.00 288.00 125.00 49.60 478.66 200.00 105.90 1,023.83 531.36 2,559.78 2,787.89 1,433.80 9,069.20 717/2011 210305 PWST- ASPHALT MIX 152.36 7/12/2011 210480 SWM -SW 320TH /7TH CB REBUILD- 109.26 7/1212011 210547 PWST- ASPHALT- 156.08 224283 7/2912011 008029 MONTES DE OCA RICKS, MARIA 7/12/2011 07/12111 MC- INTERPRETER SVC 100.00 7120/2011 07/20/11 MC- INTERPRETER SVC 100.00 224284 7/2912011 009689 MORGAN SOUND, INC, 6/27/2011 MSI64288 IT -MC INTAVO -A2 F STEREO ADUIO 131.40 6/27/2011 MSI64288 IT -MC MISC PATCH CABLE 27.38 6/27/2011 MSI64288 IT -MC INSTALLATION LABOR 76.65 6/27/2011 MSI64288 IT -MC SERVICE CALL 328.50 6/27/2011 MSI64288 IT -MC ELECTRONIC REPAIR PART 65.70 6/27/2011 MSI64288 IT -MC ELECTRONIC REPAIR LABOR 82.13 6/27/2011 MS164288 Freight 16.42 224285 7/29/2011 005004 MORRIS HANSEN ENTERPRISES INC, 6/30/2011 32212 DBC- WINDOW CLEANING SVCS 317.00 224286 7/29/2011 012949 MOSLEY, WREN 7/20/2011 960714 PRCS -1 WEEK DAYCAMP MOSLEY 100.00 7/20/2011 960715 PRCS -DAY CAMP REFUND MOSLEY 138.00 7/11/2011 960710 PRCS -1 WEEK DAY CAMP REFUND 50.00 224287 7/29/2011 011582 MURPHY, GREG 7/18/2011 959346 PRCS -RWB CONCESSIONS DEPOSIT R 125.00 224288 7/29/2011 000955 MUTUAL MATERIALS COMPANY, 7/11/2011 793504 SWM- CEMENT AND MORTAR- 49.60 224289 7/29/2011 000043 NEW LUMBER & HARDWARE COMPANY, 7/11/2011 256570 PKM - NITRILE TOUGH GLOVES 6.39 7/13/2011 256663 PKM -STLK REPAIR IRRIGATION 12.77 7/12/2011 256603 PKM - WEEDEATER LINE, TWIST NO= 21.65 7/7/2011 256500 PKM- KICKDOWN STOP 31.49 717/2011 256502 PKM- INSTALL SOCCER NETS 25.60 6/23/2011 256123 PKM- MASONRY BIT & HOOKS 41.92 6/17/2011 256006 PWST- CONCRETE FORM 3.12 6/1712011 256012 PKM - PLASTIC TUBE KIT & LID 4.81 612/2011 255593 PKM -WHITE CALBE TIES 10.83 4/18/2011 254452 SWM -TORX SOCKET SET 14.77 7/2012011 256841 PWST - UNIVERSAL JOINT 10.83 6/26/2011 256196 FWCC -SPLIT LOCKWASHER 476 6/29/2011 256263 FWCC -CEDAR BOARDS 241.81 7114/2011 256687 PKM- YELLOW JACKET FOAM, HARDWA 47.91 224290 7/29/2011 012758 NIX, VIEGNKHAM S. 7/19/2011 07/19/11 MC- INTERPRETER SVC 200.00 224291 7/29/2011 001391 NORTH COAST ELECTRIC COMPANY, 7/1212011 S4063248.001 SWM -EQUIP FOR INSPECT. TRAILER 105.90 224292 7/29/2011 011857 NORTHWEST GATE &ACCESS CONTROL, 7/5/2011 4762 CHB -GATE REPAIR- 1,023.83 224293 7/29/2011 003736 NORTHWEST TOWING INC, 6/25/2011 404989 RM- PS6273 RSK# 11 -03- 091 -682 - 143.72 6/9/2011 404950 PD- VEHICLE TOW CASE 11 -6871 193.82 6/3/2011 404954 PD- VEHICLE TOW SVC 193.82 224294 7/29/2011 004292 OLYMPIC SECURITY SERVICES INC, 6/30/2011 SI +0025307 MC -06/11 COURT SECURITY AG09 -1 2,559.78 224295 7/29/2011 007444 ORCA PACIFIC INC, 6/30/2011 050211 FWCC -POOL CHEMICALS SVC AG10 -1 928.91 6/16/2011 049885 FWCC -POOL CHEMICALS SVC AG10 -1 576.68 6/23/2011 050061 FWCC -POOL CHEMICALS SVC AG10 -1 635.05 7/712011 050330 FWCC -POOL CHEMICALS SVC AG10 -1 64725 224296 7/29/2011 004313 OTTO ROSENAU & ASSOCIATES INC, 7/1212011 47106 PWST- ASPHALT TESTING- 1,433.80 224297 7/29/2011 007178 PACIFIC PLUMBING SUPPLY CO LLC, 6/24/2011 08213912 PARKS- LAKOTA RESTROOM FIXTURES 4,234.92 6/24/2011 08213912 PARKS - LAKOTA RESTROOM FIXTURES 1,737.40 6/24/2011 08213912 PARKS - LAKOTA RESTROOM 1,164.06 176 6/24/2011 08213912 PARKS - LAKOTA RESTROOM 1,713.82 200.00 728.18 317.00 288.00 125.00 49.60 478.66 200.00 105.90 1,023.83 531.36 2,559.78 2,787.89 1,433.80 9,069.20 Bank of America Page 8 of 29 Check No Date Vendor Inv Date Invoice Description Amount Check Total 6/24/2011 08213912 PARKS - LAKOTA RESTROOM FIXTURES 219.00 224298 7/29/2011 006440 PAPE MACHINERY INC, 126.40 6/27/2011 6667119 PWFLT- COUPLER 8 OIL 126.40 224299 7/29/2011 001814 PARAMETRIX INC, 72,372.58 6/13/2011 16 -62249 PWST -HOV PH IV CONSTRUCTION MG 72,372.58 224300 7/29/2011 012948 PARIS, JEANNE 80.00 7/20/2011 960713 PRCS- PICNIC CANCELLATION PARIS 80.00 224301 7/29/2011 010580 PETTY CASH - MO, 505.55 7/19/2011 MO- 07/19111 PW -WILL APPLETON FCD MTG 16.00 7/19/2011 MO- 07/19/11 PW -LUTC REFRESHMENTS 5.00 7/19/2011 MO- 07/19111 PRCS -WELL HOUSE REPAIRS 99.52 7/19/2011 MO- 07119/11 CD- OFFICE SUPPLIES 55.73 7[19/2011 MO- 07/19/11 CC -DINT DUCLOS RPC MTG SEATTLE 23.97 7/19/2011 MO- 07/19/11 CC -DINT DUCLOS RPC MTG SEATTLE 29.28 7/19/2011 MO- 07/19/11 CC -M PARK KC FLOOD CONTROL MTG 34.88 7/19/2011 MO- 07/19111 PRCS -PUMP HOUSE REPAIRS 47.24 7/19/2011 MO- 07/19/11 CDED- DOHERTY ENTERPRISE SEATTL 26.00 7/19/2011 MO- 07/19111 PW -LUTC REFRESHMENTS 3.58 7/19/2011 MO- 07/19111 CC- KOCHMAR SCA MTG, PORT OF SE 50.03 7/19/2011 MO- 07119/11 CC -LINDA KOCHMAR GOOD EGGS BRE 15.00 7/19/2011 MO- 07/19/11 HR -K. ROE 04/11 -07/11 COUNCIL 9.75 7/19/2011 MO- 07/19/11 PW -LUTC REFRESHMENTS 11.87 7/19/2011 MO- 07/19/11 CC- DUCLOS REG POLICY COUNCIL 24.42 7/19/2011 MO- 07119/11 CC- DUCLOS RPC MTG 292 7/19/2011 MO- 07/19/11 LAW - CANDICE DUCLOS MUKAI DEPOS 24.00 224302 7/29/2011 007059 PHELPSTIRE CO, 235.96 6/22/2011 814277 PWFLT -NEW TIRES 235.96 224303 7/29/2011 003537 PIERCE COUNTY SECURITY INC, 1,463.80 7/7/2011 227814 PKM -PARK CLOSING /SECURITY AG11 150.00 7/7/2011 227869 PKM -PARK CLOSING /SECURITY AG11 269.40 7/7/2011 227918 PKM -PARK CLOSING /SECURITY AG11 150.00 7/7/2011 227970 PKM -PARK CLOSING /SECURITY AG11 269.40 7/7/2011 227972 CHB -PARK CLOSING /SECURITY AG11 150.00 7!7/2011 228018 PKM -PARK CLOSING /SECURITY AG11 175.00 7/7/2011 228021 PKM -PARK CLOSING /SECURITY AG11 150.00 7/7/2011 228086 PKM -PARK CLOSING /SECURITY AG 11 150.00 224304 7/29/2011 009791 PIRTEK KENT, 357.71 7/18/2011 S1518300.001 PWFLT- REPAIR QUICK CONNECT 95.58 7/14/2011 51517042.001 PWST -MAINT & REPAIR SVC 262.13 224305 7/29/2011 010647 PRECISION COLLISION, 967.10 7/8/2011 61366 RM /PD- TRANSPORT VAN 11 -03 -091- 878.15 7/8/2011 61366 RM /PD- TRANSPORT VAN 11 -03 -091- 88.95 224306 7/29/2011 012361 PROVIDENCE COMMUNITY, 6,570.00 6/30/2011 JUNE 30, 2011 A PD -06/11 WORK CREW SCREENING 150.00 6/30/2011 JUNE 30, 2011 PD -06/11 SCRAM, EM BASIC - IND 6,420.00 224307 7/29/2011 000512 PUGET SOUND BUSINESS JOURNAL, 204.00 5/6/2011 INV0002985 CDED -RFQ CITY CNTR DEVELOP. LE 204.00 224308 7/29/2011 000051 PUGET SOUND ENERGY INC, 16,215.48 7/8/2011 131- 066 -1002 PWTR -06/11 NON - METERED ELECT 15,781.40 7/18/2011 250 -275 -0389 PV VTR-06/11 106 SW CAMPUS DR- 55.51 7/18/2011 250 -275 -0389 PWTR -06/11 106 SW CAMPUS DR- 66.47 7/18/2011 004 -919 -1000 SWM -06/11 2101 324TH STORAGE E 312.10 224309 7/29/2011 008649 QUALITY WATER SERVICES, 2732 6/30/2011 72925 DBC -WATER COOLER RENTAL 27.32 224310 7/29/2011 007837 QUARTERMASTER, 27.00 7/1212011 P666550801023 PD -WOOL CAPS 27.00 224311 7/29/2011 005508 SAFAROVA- DOWNEY, ALMIRA 280.00 7/1312011 07/13/11 MC- INTERPRETER SVC 280.00 224312 7/29/2011 003174 SAN DIEGO POLICE EQUIPMENT CO, 3,253.02 6/21/2011 597988 PD -SWAT DUTY AMMO 3,253.02 224313 7/29/2011 011764 SBS LEASING PROG. OF OE LADE, . 109.92 7/9/2011 10046507 IT -07/11 CD COPIER RPR, MNT, S 109.92 177 Bank of Am erica Page 9 of 29 Check No. Date Vendor Inv Date In Description Amount Check Total 224314 7/29/2011 010523 SBS OF AMERICA, 7/18/2011 796588811 IT -07/11 DATA CELLULAR 2,919.27 3,078.60 224327 7/29/2011 711/2011 27156 DBC -06/11 JANITORIAL SVC AG10- 2,940.00 2,747.67 7/1/2011 27157 DBC - JANITORIAL SVC AG10 -041- 138.60 224315 7/29/2011 005417 SCARFF FORD, ST. JOSEPH MEDICAL CENTER, 768.84 7/14/2011 C84775 PD- REPAIR REAR LEFT DOOR 768.84 224316 7/29/2011 012524 SEATTLE PACIFIC UNIVERSITY, STRINGFELLOW, MIGA 14,847.66 7/1/2011 20111NST3 SWM- SALTWATER ALGAE PROGRAM- 14,847.66 224317 7/29/2011 000055 SEATTLE TIMES, SUNBIRDS SHOPPING CENTER, 676.95 6/15/2011 1010553001 HR -06/11 EMPLOYMENT AD 100.56 224331 7/29/2011 6/12/2011 1009663001 HR -06/11 EMPLOYMENT AD 301.39 335.11 6/8/2011 1007397001 HR -06/11 EMPLOYMENT AD 275.00 224318 7/29/2011 000351 SEATTLE TIMES, 7/1812011 S76340 178 DBC -LINEN SERVICE 74.84 36.00 6/28/2011 001101638 PRCS - NEWSPAPER SUBCRIPTION 36.00 224319 7/29/2011 012932 SELLARS ELECTRIC, 74.50 7/11/2011 11- 102361 REFUND CD -11- 102361 REFUND OVERPAY 74.50 224320 7/29/2011 011577 SONGCUAN, KRISTEN 125.00 7/18/2011 959350 PRCS -RWB CONCESSION DEPOSIT RE 125.00 224321 7/29/2011 004963 SOUND PUBLISHING INC, 5,561.03 6/30/2011 388170 FWCC -FLYER PRINT & INSERT 2,856.03 6/30/2011 388170 FWCC- WINNER CIRCLE AD 80.00 6/30/2011 388170 FWCC- WINNER CIRCLE AD 125.00 6/30/2011 388170 FWCC- FATHER'S DAY AD 2,225.00 6/30/2011 388170 FWCC -WEB BANNER AD 275.00 224322 7/29/2011 004963 SOUND PUBLISHING INC, 1,203.35 6/13/2011 501252 PRCS - SPRING SUMMER 2011 BROCHU 1,203.35 224323 7/29/2011 004963 SOUND PUBLISHING INC, 149.96 6/18/2011 498709 IT -NVR RFP LEGAL AD 149.96 224324 7/29/2011 004963 SOUND PUBLISHING INC, 138.00 6/30/2011 438109 HRCK -06/11 WEBPAGE ADVERTISING 138.00 224325 7/29/2011 001885 SPARKS CAR CARE, 1,808.53 6/27/2011 28190 PD- MOUNT /BALANCE FRONT TIRE 1424 6/27/2011 28191 PD- INSTALL A/C BLOWER MOTOR 16220 6/28/2011 28199 PD -OLF 34.98 7/15/2011 28306 PD -OLF 34.99 6/14/2011 28109 PD- INSPECT TPMS LIGHT ON & ADV 32.85 6/8/2011 28081 PD- REPAIR TIRE 21.90 7/8/2011 28266 PD -WIPER BLADES, SAFETY INSPEC 53.10 7/8/2011 28271 PD -OLF, MOUNT & ALIGN TIRES 89.74 7/8/2011 28271 PD -OLF, MOUNT & ALIGN TIRES 28.47 7/11/2011 28275 PD -OLF, MOUNT /BALANCE TIRES 168.58 7/13/2011 28294 PD -TIRE REPAIR 14.24 7/12/2011 28278 PD -OLF, WIPERS, BRAKE PADS 170.70 7/18/2011 28311 PD- REPAIR LEFT REAR TIRE 21.90 7/18/2011 28312 PD -OLF 34.98 7/18/2011 28316 PD -OLF 56.89 7/18/2011 28318 PD -OLF 39.23 7/19/2011 28305 PD -OLF, PIPE & HOSE OEM 725.78 7/19/2011 28326 PD -OLF, LIGHT BULB, SCAN TPMS 89.52 7119/2011 28333 PD- REPAIR TIRE 14.24 224326 7/29/2011 004701 SPRINT, 2,919.27 7/18/2011 796588811 IT -07/11 DATA CELLULAR 2,919.27 224327 7/29/2011 003735 ST FRANCIS HOSPITAL, 2,747.67 2/24/2011 607268564 PD -02/11 PRISONER MED TREAT 2,747.67 224328 7/29/2011 009862 ST. JOSEPH MEDICAL CENTER, 2,878.21 1/23/2011 J1102302666 PD -01/11 PRISONER MED TREAT 2,878.21 224329 7/29/2011 012953 STRINGFELLOW, MIGA 125.00 7/11/2011 07/11/11 MC- INTERPRETER SVC 125.00 224330 7/29/2011 005738 SUNBIRDS SHOPPING CENTER, 152.15 7/16/2011 102023 PWST -BOOT ALLOW. WESSEL- 152.15 224331 7/29/2011 007710 SUPERIOR LINEN SERVICE, 335.11 7/4/2011 72941 DBC -LINEN SERVICE 46.45 7/1812011 S76340 178 DBC -LINEN SERVICE 74.84 Bank of America Page 10 of 29 C heck No! Date V e n dor Inv Date Invoice Description Am ount Ch eck Total 7/1812011 75885 DBC -LINEN SERVICE 65.83 7/11/2011 74402 DBC -LINEN SERVICE 21.52 7/4/2011 573565 DBC -LINEN SERVICE 126.47 224332 7/29/2011 002521 SUPERLON PLASTICS INC, 7/11/2011 11 F1907 SWM- REPAIR AND MANTENANCE SUPP 548.07 6128/2011 11F1732 SWM - SHRINK WRAP- 27926 224333 7/29/2011 012946 SURF SHACK ESPRESSO, 7/18/2011 959348 PRCS -RWB CONCESSIONS DEPOSIT R 125.00 224334 7/29/2011 009523 SYSTEMS FOR PUBLIC SAFETY, 7/12/2011 16514 PD- REMOVE EMERGENCY EQUIP 355.77 7/1212011 16847 PD- INSTALL IDLE RIGHT SYSTEM 862.80 7/1212011 16848 PD -REPLC STROB -LEFT TAIL LIGHT 44.47 7/1/2011 16807 PD- REPLACE WHEEL BEARING 345.18 6/29/2011 16770 PD -SPARK PLUGS, DISTRIBUTOR, F 531.72 7/15/2011 16895 PD- BATTERY BRAIN 215.19 224335 7/29/2011 000588 TACOMA PUBLIC UTILITIES, 6/29/2011 100673510 PKM -05/11 -06/11 PALISADES IRRI 631.56 224336 7/29/2011 012941 TAUBENHEtM, BRENDA 7/13/2011 956569 PRCS - PRESCHL CAMP REFUND 75.00 224337 7/29/2011 010525 TEST AMERICA LABORATORIES, 7/19/2011 58065853 SWM -WATER QUALITY TESTING- 250.00 224338 7/29/2011 012165 THE BANK OF NEW YORK MELLON, 6/28/2011 111 - 1480870 FI -06/11 -06/12 TAX BONDS ADMIN 302.57 224339 7/29/2011 006033 THE FAB SHOP LLC, 7/11/2011 16748 PWFLT - REPAIR MOWER DECK 464.53 224340 7/29/2011 004218 TIMCO INC, 7/8/2011 214220 PWST -HYD HOSE & CRIMPS 33.07 7/18/2011 214505 PWST -BOSS ORING 2.32 224341 7/29/2011 011048 TIROUX, LINDSEY 7/29/2011 TIROUX 2011 PD- IDENTIFY MARIHAUANA TRNG TI 115.00 224342 7/29/2011 007381 TOM MATSON DODGE, 7/13/2011 DOCS354887 PD -SPARK PLUGS 345.81 7/6/2011 DOCS354467 PD -REPLC MDS WIRING HARNESS 568.31 224343 7/29/2011 012905 TRAGHETTATORE ENTERPRISES LLC, 7/19/2011 2011 -3008 CDED -BUDS & BLOOMS PLANNER- 937.50 224344 7/29/2011 011786 TREEHOUSE, 7/26/2011 961929 PRCS - TREEHOUSE SPONSORED REFUN 10.00 7/22/2011 961736 PRCS - TREEHOUSE SPONSORED REFUN 35.00 7/22/2011 961737 PRCS - TREEHOUSE SPONSORED REFUN 35.00 7/22/2011 961738 PRCS - TREEHOUSE SPONSORED REFUN 45.00 7/22/2011 961739 PRCS- TREEHOUSE SPONSORED REFUN 45.00 7/22/2011 961740 PRCS - TREEHOUSE SPONSORED REFUN 90.00 7/22/2011 961741 PRCS - TREEHOUSE SPONSORED REFUN 45.00 7122/2011 961742 PRCS - TREEHOUSE SPONSORED REFUN 45.00 7/22/2011 961928 PRCS - TREEHOUSE SPONSORED REFUN 45.00 224345 7/29/2011 008902 TRI -CITY MEATS, 716/2011 247137 DBC- CATERING SUPPLIES 308.76 7/6/2011 247138 DBC- CATERING SUPPLIES 815.85 7/12/2011 247377 DBC- CATERING SUPPLIES 258.85 224346 7/29/2011 005549 TRINH, JAMES 7/1812011 07/18/11 MC- INTERPRETER SVC 100.00 224347 7/29/2011 003766 TUCCI & SONS INC, 7/8/2011 AG 11-066#2 PWST -2011 OVERLAY AG11 -066- 846,027.77 7/8/2011 AG 11-066#2 PWST -2011 OVERLAY AG 11-066- - 42,301.39 6/21/2011 42494 PWST - SUPERPAVE ASPHALT- 356.76 224348 7/29/2011 012931 UNGER CONSTRUCTION CO, 7/11/2011 11- 101827 REFUND CD -11- 101827 S/B ELECT NOT MEC 527.53 224349 7/29/2011 002426 UNITED GROCERS CASH & CARRY, 7/10/2011 185407 DBC- CATERING SUPPLIES 161.62 7/9/2011 184992 DBC- CATERING SUPPLIES 52.62 7/9/2011 185095 DBC- CATERING SUPPLIES 14.94 7112/2011 185810 179 DBC - CATERING SUPPLIES 209.68 827.33 125.00 2,355.13 631.56 75.00 250.00 302.57 464.53 35.39 115.00 914.12 937.50 395.00 1,383.46 100.00 804,083.14 527.53 2,154.01 Bank o f America Page 11 of 29 Check No. Date Vendor Inv Date I D e s crip ti o n Amount Check Total 7/11/2011 185536 DBC- CATERING SUPPLIES 24.03 7/18/2011 187630 DBC - CATERING SUPPLIES 30.25 7/16/2011 167066 DBC- CATERING SUPPLIES 91.01 7/17/2011 187405 DBC- CATERING SUPPLIES 75.62 7/13/2011 186084 DBC - CATERING SUPPLIES 95.52 7/13/2011 186119 FWCC /PRCS -CLEAN WIPES, FRBREZE 35.24 7/13/2011 186119 FWCC /PRCS -CLEAN WIPES, FRBREZE 35.23 7/612011 183979 DBC- CATERING SUPPLIES 58.10 717/2011 184277 DBC- CATERING SUPPLIES 91.21 7/8/2011 184605 DBC - CATERING SUPPLIES 169.74 6/30/2011 182082 DBC- CATERING SUPPLIES 222.73 7/22/2011 182603 DBC- CATERING SUPPLIES 48.86 7/5/2011 183796 DBC- CATERING SUPPLIES 116.30 7/3/2011 183218 DBC - CATERING SUPPLIES 67.61 7/412011 183511 DBC- CATERING SUPPLIES 50.72 7/1/2011 182366 DBC - CATERING SUPPLIES 131.76 7/15/2011 186728 DBC- CATERING SUPPLIES 73.06 7/15/2011 186829 PRCS- HOEDOWN DANCE SUPPLIES 49.38 7/15/2011 186829 PRCS- HOEDOWN DANCE SUPPLIES 4.01 7/15/2011 186903 DBC - CATERING SUPPLIES 39.64 7/14/2011 186371 DBC- CATERING SUPPLIES 205.13 224350 7/29/2011 003837 UNITED PARCEL SERVICE, 1177 7/912011 000OF6588V281 PD -UPS DELIVERY SERVICE 11.77 224351 7/29/2011 010489 UNITED STATES POST OFFICE, 4 7/12/2011 JULY12, 2011 SWR- RECYCLE EVENT BROCHURE POS 4,086.37 224352 7/29/2011 001146 USSSA/SLO -PITCH SOFTBALL ASSOC, 385.00 7/12/2011 398 PRCS - SOFTBALL TEAM REGISTRATN 385.00 224353 7/29/2011 003563 VALLEY COMMUNICATIONS CENTER, 269,265.85 7/6/2011 0012294 PD- 04/11 -05/11 LANGUAGE LINE U 432.30 7/6/2011 0012317 PD -Q2 2011 VALLEY COMM. ACCESS 1,489.05 715/2011 0012282 PD- 07/11 -08/11 EMER DISPATCH S 267,344.50 224354 7/29/2011 001124 VERIZON WIRELESS, 43.01 7/13/2011 0994765520 IT /PD -06/11 BOMB SQUAD CELLULA 43.01 224355 7/29/2011 012337 VUEWORKS INC, 3,946.45 7/112011 119 SWM- ANNUAL SOFTWARE MAINTENANC 3,946.45 224356 7/29/2011 007607 WA CITIES INSURANCE AUTHORITY, 16,130.61 7/6/2011 JULY 6, 2011 LAW -RM GARNER DED,6 -6-11 9,656.31 7/6/2011 JULY 6, 2011 LAW- GARNER DED -6 -11 4,006.83 716/2011 JULY 6, 2011 LAW- B.DIXON DED -AUTO APP 100.00 7/6/2011 JULY 6, 2011 LAW- B.DIXON DED -AUTO; 6 -30 -11 1,786.47 7/7/2011 FW -127 HR- FLAGGER RECERTIFICATION TRN 455.00 7/6/2011 JULY 6, 2011 LAW - PERALTA -REYES DED;6 -8 -11 126.00 224357 7/29/2011 003528 WA STATE CRIMINAL JUSTICE, 50.00 7/13/2011 2011 -1366 PD- INTERVIEW /INTERROGATION TRN 50.00 224358 7/29/2011 004258 WA STATE DEPT OF LICENSING, 804.00 7/14/2011 JULY 14, 2011 PD -07/11 CPL FEES 804.00 224359 7/29/2011 000253 WA STATE DEPT OF TRANSPORTATN, 712.36 7/1212011 RE- 313- ATS10712059 PW-WSDOT 06/11 MAINT/STATE ROU 498.65 7/12/2011 RE- 313- ATB10712059 PW -WSDOT 06/11 MAINT /STATE ROU 213.71 224360 7/29/2011 000253 WA STATE DEPT OF TRANSPORTATN, 118.59 7/12/2011 RE- 313- ATB10712087 PWST- CONSTRUCTION INSPECTION- 118.59 224361 7/29/2011 003825 WA STATE DEPT OF TRANSPORTATN, 16,976.85 7/12/2011 RE- 313- ATB10712050 PWST -S. 320TH OFF RAMP CONSTRU 16,976.85 224362 7129/2011 000280 WA STATE EMPLOYMENT SECURITY, 13.50 7/13/2011 11- 77584- RDU -J6 PD -WORK HISTORY REPORT FIORINI 1150 224363 7/29/2011 004752 WA STATE LABOR & INDUSTRIES, 305.34 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 2.18 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 0.04 7/28/2011 2ND QTR 2011 FI -02 2011 L &I VOLUNTEER HRS 6.98 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 4.31 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 7.52 7/28/2011 2ND QTR 2011 Fi -Q2 2011 L &I VOLUNTEER HRS 4.04 180 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 6.96 Bank of America Page 12 of 29 C heck No. Date Vendor Inv Date Invoice Description Amount Check Total 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &i VOLUNTEER HRS 3.87 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 0.42 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 6.20 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 91.52 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 116.20 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 23.70 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 21 -38 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 0.78 7/28/2011 2ND QTR 2011 FI -Q2 2011 L &I VOLUNTEER HRS 9.24 224364 7/29/2011 000851 WA STATE PATROL, 7/5/2011 111010439 HR -06/11 BCKGRND CHECKS 210.00 7/5/2011 111010802 PD -07/11 STATE PATROL CPL FEES 442.75 6/15/2011 00044321 IT /PD -06/11 WSP ACCESS FEES 2,010.00 224365 7/29/2011 012538 WA. DEPT OF CORRECTIONS, 6/30/2011 0611.6 -11- KCWC -HQ PD -06/11 WORK CREW AG10 -166 2,025.00 224366 7/29/2011 006007 WALKER ACE HARDWARE, 7/1/2011 005813 PKM -PAINT SPRAYING SUPPLIES- 1969 . 7/5/2011 005823 DBC- LOUVER BLIND REPAIR- 17.64 224367 7/29/2011 012954 WALLACE, BRIAN 7/21/2011 961349 PRCS -ADJ ACCT B WALLACE 6729 224368 7/29/2011 012940 WALLACE, PAM 7/13/2011 956570 PRCS- RENTAL DEPOSIT REFUND 500.00 224369 7/29/2011 000343 WASHDUP, LLC, 6/30/2011 97 PD -06/11 CAR WASH SERVICE 822.92 224370 7/29/2011 012584 WASHINGTON TRACTOR INC, 7/14/2011 04 4017464 PWFLT - CLUTCH CABLES 185.72 224371 7/29/2011 008646 WASHINGTON WORKWEAR LLC, 7120/2011 360 SWM- SAFETY SHIRTS- 65.63 224372 7/29/2011 012910 WEIS, ROBERT J. 7/21/2011 4311 CDED - DEMOGRAPHIC BUSINESS ANAL 1,812.50 224373 7/29/2011 012952 WELSH, CHRISTIE 7/25/2011 WELSH 2011 FWCC -CHILD PASSENGER SAFETY TR 140.80 224374 7/29/2011 001241 WEST COAST AWARDS, 7/5/2011 49538 PRCS- SUMMER DAY CAMP T- SHIRTS 361.35 224375 7/29/2011 002038 WEST COAST BUSINESS GRAPHICS, 7/8/2011 23868 PD- LAMINATED ALARM PERMIT LABE 1,144.80 224376 7/29/2011 000173 WEST PAYMENT CENTER, 7/1/2011 823072619 IT /LAW -06/11 WEST LAW SVC 1,633.74 6/30/2011 823132821 PD -06/11 AUTO TRACKXP SVCS 97.39 224377 7/29/2011 000541 WESTERN EQUIPMENT DISTRIBUTORS, 6/30/2011 675487 PWFLT -OIL FILTER 7.74 224378 7/29/2011 001798 WESTERN PETERBILT INC, 6/30/2011 FI8151 PWFLT -REPLC BROKEN STUDS 2,930.74 6/24/2011 FI8185 PWFLT- REPAIR THROTTLE PEDAL 195.52 224379 7/29/2011 002204 WILBUR -ELLIS COMPANY, 6/27/2011 5561690 SWM- AGRICULTURAL SUPPLIES- 239.72 224380 7/29/2011 005680 WILD WEST INTERNATIONAL LLC, 6/30/2011 6389 PD -06/11 FIRING RANGE SERVICES 74.32 224381 7/29/2011 010639 WMS AQUATICS, 7/15/2011 11378 PKM -STLK DOCK LADDER- 1,520.77 224382 7/29/2011 010161 WSSO ADVANCED TRAINING - 2011, 7/13/2011 ECKERT REGISTER PD -WSSO TRNG SUMMIT - S ECKERT 225.00 224383 7/29/2011 005545 YSI INCORPORATED, 7/8/2011 459415 FLEET -WATER QUALITY SENSOR REP 5,402.35 7/8/2011 459415 FLEET -WATER QUALITY SENSOR REP 1,812.67 7/8/2011 459415 FLEET -WATER QUALITY SENSOR REP 1,558.08 7/8/2011 459415 FLEET -WATER QUALITY SENSOR REP 239.32 224384 8/8/2011 000051 PUGET SOUND ENERGY INC, 7/20/2011 PARKS 2011 07 PKF -07/11 SAC PARK RR FIELD Ll 2,086.51 7/20/2011 PARKS 2011 07 PKF -07/11 1STAVE & CAMPUS DR. 25.91 7/20/2011 PARKS 2011 07 PKM -07/11 2410 S 312TH BEACH R 231.23 7/20/2011 PARKS 2011 07 181 PKM -07/11 2410 S 312TH STORAGE 14.04 2,662.75 2,025.00 37.33 67.29 500.00 822.92 185.72 65.63 1,812.50 140.80 361.35 1,144.80 1.731.13 7.74 3.126.26 239.72 74.32 1,520-77 225.00 9,012.42 55,722.91 Bank of America Page 13 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 7/20/2011 PARKS 2011 07 PKM -07/11 2410 S 312TH WOODSHO 82.85 7/2012011 PARKS 2011 07 PKF -07/11 2645 S 312TH ANX -RR/ 1,539.92 7/20/2011 PARKS 2011 07 PKF -07111 2645 S 312TH SEWER L 1011 7/20/2011 PARKS 2011 07 PKF -07/11 2700 SW 340TH ALDERD 10.11 7/20/2011 PARKS 2011 07 PKF -07/11 28156 1/2 24TH HERIT 16.14 7120/2011 PARKS 2011 07 PKF -07111 31104 28TH AVE S HAU 29.96 7/20/2011 PARKS 2011 07 PKF -07/11 31104 28TH AVE S HAU 15.80 7/20/2011 PARKS 2011 07 PKM -07111 31132 28TH AVE STLK 397.06 7/20/2011 PARKS 2011 07 PKM -07/11 31132 28TH AVE S STL 56.09 7120/2011 PARKS 2011 07 PKM -07/11 31207 28TH AVE SKATE 10.11 7/20/2011 PARKS 2011 07 DBC /KFT -07/11 3200 SW DASH PT 1,299.47 7/2012011 PARKS 2011 07 DBC /KFT -07/11 3200 SW DASH PT 640.04 7/20/2011 PARKS 2011 07 DBC /KFT -07/11 3200 SW DASH PT 220.56 7/20/2011 PARKS 2011 07 DBC /KFT -07111 3200 SW DASH PT 108.63 7/20/2011 PARKS 2011 07 PKF -07/11 32730 17TH AVE SW AL 10.11 7/2012011 PARKS 2011 07 CHB -07/11 33325 8TH AVE Z00453 11,677.77 7/20/2011 PARKS 2011 07 PKF -07111 33914 19TH AVE SAG F 3,296.53 7/20/2011 PARKS 2011 07 PKF -07/11 34915 4TH AVE MARKX 12.70 7/20/2011 PARKS 2011 07 PKF -07/11 34915 4TH AVE S PALI 10.11 7/20/2011 PARKS 2011 07 PKF -07/11 600 S 333RD EVID. BL 489.85 7/20/2011 PARKS 2011 07 PKF -07/11 600 S 333RD EVID BLD 85.44 7/20/2011 PARKS 2011 07 FWCC -07/11 876 S 333RD Z002806 17,303.06 7/20/2011 PARKS 2011 07 FWCC -07/11 876 S 333RD 0008456 9,13422 7/20/2011 PARKS 2011 07 FWCC -07/11 876 S 333RD ST. LIG 80.89 7/20/2011 PARKS 2011 07 PKCP -07/11 S 324TH BLDG A- 3,857.02 7120/2011 PARKS 2011 07 PKCP -07/11 S 324TH BLDG B- 2,24774 7120/2011 PARKS 2011 07 PKF -07/11 7TH AVE HISTORICAL S 8.16 7/20/2011 PARKS 2011 07 PKF -07/11 7TH AVE HISTORICAL S 31.21 7/20/2011 PARKS 2011 07 PKF -07/11 21 ST AVE LAKOTA RR B 659.10 7/20/2011 PARKS 2011 07 PKF -07/11 2410 S 312TH STLK ST 24.46 224385 8/11/2011 001276 FEDERAL WAY COMMUNITY COUNCIL, 23,078.67 8111/2011 301 CDED -SAND SCULPTURE SPONSORSHI 23,078.67 224386 8115/2011 000083 AARO INC DBA THE LOCK SHOP, 151.11 7/2812011 75443 PWST- PADLOCK- 151.11 224387 8/15/2011 000332 ABC LEGAL MESSENGERS INC, 125.00 7/28/2011 MMFWA0006130021 LAW - MNTHLY SRV CHRG; 7 -28-11 62.50 7/28/2011 MMFWA0006130021 LAW - MNTHLY SRV CHRG; 7 -28-11 62.50 224388 8/15/2011 004895 ABOU -ZAKi, KAMAL 100.00 7/26/2011 07/26/11 MC- INTERPRETER SVC 100.00 224389 8/15/2011 004234 ABT TOWING OF FEDERAL WAY INC, 290.72 6/3/2011 7400 PD- VEHICLE TOW SVC 290.72 224390 8/15/2011 001856 ACTION SERVICES CORPORATION, 50.00 7/22/2011 69488 PWST -2011 STREET SWEEPING SVC- 50.00 224391 8/15/2011 000568 AGRI SHOP INC, 19.93 7/22/2011 17440/1 PKM -MISC. HARDWARE 19.93 224392 8/15/2011 000475 ALARM CENTERS /CUSTOM SECURITY, 195.00 3/22/2011 745423 PKM -ALARM SERVICES- 120.00 7/21/2011 763829 PKM -ALARM SERVICES -- 75.00 224393 8/15/2011 012393 ALL SEASONS INC, 229.20 8/2/2011 11- 103021/20 REFUND CD -11- 103021/20 WA L &I JURISDI 129.20 8/2/2011 11- 103021/20 REFUND CD -11- 103021/20 WA L &I JURISDI 100.00 224394 8/15/2011 001285 ALPINE PRODUCTS INC, 2,159.34 7/29/2011 TM- 117709 PWST- ASPHALT SEALER, SQUEEGEE 2,159.34 224395 8/15/2011 001110 AMAYA ELECTRIC, 232.67 7/25/2011 8397 -6 PKM- ELECTRICAL SVC AG06 -014- 232.67 224396 8/15/2011 010530 ARAMARK UNIFORM SERVICES, 27.00 8/2/2011 655 - 5687973 DBC -LINEN SERVICE 14.41 7/26/2011 655- 5675896 DBC -LINEN SERVICE 12.59 224397 8/15/2011 012955 BENDER CHAFFEY CORPORATION, 1,600.00 7/29/2011 01 -00911 REFUND CD -01 -00911 CHAFFEEY GROUSE PT 1,600.00 224398 8/15/2011 007336 BETHEL LUTHERAN CHURCH, 150.00 2/10/2011 32741 DBC - RENTAL DEPOSIT REFUND 150.00 182 224399 8115/2011 002645 BIRTH TO THREE DEVELOPMENT CTR, 5,500.00 Bank of America Page 14 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 FAMILY SVC PROGRA 5,500.00 224400 8/15/2011 001630 BLUMENTHAL UNIFORM CO INC, 342.34 7121/2011 889880 PD -BOOT ALLOW. JIMINEZ 200.00 7/20/2011 889636 PD -BOOT ALLOW. LUBRANT 1423 224401 8/15/2011 011289 BOWMAN, JASON 2,919.25 8/8/2011 JULY 2011 FWCC -07/11 PERSONAL TRAINER S 2,919.25 224402 8/15/2011 004919 BRATWEAR. 163.00 7/26/2011 320805 PD- REPAIR G WELLS JUMPSUIT 120.92 7/20/2011 320673 PD- REPAIR JUMPSUIT- BAKER 42.08 224403 8/15/2011 011649 BRODIE ENTERPRISES, INC, 229.95 7/14/2011 17324 FWCC - REFOAM EXERCISE EQUIP. 229.95 224404 8/15/2011 000768 BSN SPORTS, 481.57 5/9/2011 94004374 PRCS -SLOW PITCH BATS 481.57 224405 8/15/2011 000991 CASCADE COFFEE INC, 52.00 8/1/2011 20649507 HR- COFFEE & SUPPLIES FOR MEETI 52.00 224406 8/15/2011 001003 CATHOLIC COMMUNITY SERVICES, 5,178.79 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 VOLUNTEER CHORE S 2,000.00 7/31/2011 2ND QTR 2011 A ASHS -Q2 2011 EMERGENCY ASSIST. 3,053.79 7/31/2011 2ND QTR 2011 A ASHS -Q2 2011 EMERGENCY ASSIST. 125.00 224407 8/15/2011 012038 CERIUM NETWORKS INC, 988.22 8/1/2011 022844 IT -08/11 PHONENOICE MAIL SYST 49.41 8/1/2011 022844 IT -08111 PHONENOICE MAIL SYST 494.11 8/1/2011 022844 IT -08/11 PHONEIVOICE MAIL SYST 444.70 224408 8/15/2011 007368 CHIEF SUPPLY CORPORATION, 28.86 7/15/2011 413923 PD- FLASHLIGHT BULBS 28.86 224409 8/15/2011 000665 CHILD CARE RESOURCES, 1,528.23 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 HOMELESS CHILD CA 1,528.23 224410 8/15/2011 701822 CHILDREN'S HOME SOCIETY OF WA, 1,750.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 HEAD START PROG. 1,750.00 224411 8/15/2011 007443 CITIES INSURANCE ASSO OF WA, 1,547.00 7/21/2011 7392 LAW - MALLINGER DED; RM -PD; 1,547.00 224412 8/15/2011 009959 CITY GLASS & UPHOLSTERY INC, 76.51 7/25/2011 49561 SWM -ATLAS HOLDER FOR TRUCK- 76.51 224413 8/15/2011 000951 CITY OF FEDERAL WAY, 52,477.65 8/2/2011 AG11 -066 #3 PWST -2011 OVERLAY AG11 -066- 20,482.74 7/26/2011 AG10 -173 #2 PWTR - PEDESTRIAN SAFETY PROJECT 6,469.26 7/20/2011 AG10 -109 #13 PWST -PAC HWY S HOV PH IV AG10- 25,525.65 224414 8/15/2011 004783 CITY OF RENTON, 140,297.89 7/15/2011 15 MO -SCORE INTERLOCAL AG09 -159 2 140,297.89 224415 8/15/2011 003752 COASTWIDE SUPPLY DBA, 3,959.94 7/15/2011 T2332904 CHB- JANITORIAL SUPPLIES 1,053.76 7/12/2011 T2326943 -1 PKM- JANITORIAL SUPPLIES 281.16 7/12/2011 T2328612 -2 DBC- JANITORIAL SUPPLIES 84.70 7/6/2011 T2329916 PKM- JANITORIAL SUPPLIES 206.17 7/20/2011 T2332904 -1 CHB- JANITORIAL SUPPLIES 288.26 6/20/2011 W2323847 -1 FWCC - JANITORIAL SUPPLIES 155.28 7/26/2011 T2336040 CHB- JANITORIAL SUPPLIES 69.86 7/26/2011 T2336281 PKM- JANITORIAL SUPPLIES 1.529.04 7/29/2011 T2337472 PKM - JANITORIAL SUPPLIES 29171 224416 8/15/2011 007591 COMMERCIAL SPACE ONLINE INC, 100.00 8/1/2011 75693 CDED -08/11 PROPERTY DATABASES 100.00 224417 8/15/2011 010910 COMMUNITIES IN SCHOOLS, 5,000.00 7/31/2011 2ND QTR 2011 ASHS -02 2011 CIS RESOURCE SITE 2,500.00 7/31/2011 2ND QTR 2011 A ASHS -Q2 2011 CIS MENTORING PRO 2,500.00 224418 8/15/2011 008445 COPIERS NORTHWEST INC, 147.58 7/28/2011 INV560199 IT- IR10251F COPIERS /PRINTERS M 147.58 224419 8/15/2011 000771 COSTCO /HSBC BUSINESS SOLUTIONS, 2,768.15 7/26/2011 JULY 2011 PD- PATROL SUPPLIES 733.21 7/26/2011 JULY 2011 DBC - CATERING SUPPLIES 629.76 7/26/2011 JULY 2011 PRCS -RWB PIZZA FOR STAFF 467.06 7/26/2011 JULY 2011 PRCS -RWB CANOPY 4378 7/2612011 JULY 2011 183 PRCS -RWB TRAIL MIX 249.75 Bank of America Page 15 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 7/2612011 JULY 2011 CC- COUNCIL DINNER 68.90 7/26/2011 JULY 2011 PRCS - SPECIAL OLYMPICS AWARD NI 35.98 7/26/2011 JULY 2011 PRCS -DAY CAMP JUICE, GOLD FISH 422.59 7/2612011 JULY 2011 PRCS -DAY CAMP BANANAS, PANCAKE 155.08 7/26/2011 JULY 2011 PRCS -DAY CAMP RETURN PRODUCT -37.96 224420 8/15/2011 004084 COUNTRY GREEN TURF FARMS, 238.86 4/29/2011 249775 PKM -TURF BLEND- 238.86 224421 8/15/2011 009696 CRESTWOOD ANIMAL HOSPITAL, 527.38 7129/2011 19380 PD -K9 CALEB MEDICAL CARE 237.80 7/22/2011 19282 PD -K9 FAX MEDICAL CARE 289.58 224422 8/15/2011 000555 CRISIS CLINIC, 1,500.00 7/31/2011 2ND QTR 2011 A ASHS -Q2 2011 24 HOUR CRISIS LI 750.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 TEEN LINK FROG AG 750.00 224423 8/15/2011 010015 CUTHBERT, GAIL 2,396.48 8/5/2011 JULY 2011 FWCC -07/11 PERSONAL TRNG SVCS 2,396.48 224424 8/15/2011 009505 D 8, L SUPPLY AND MFG., INC, 3528 7/25/2011 269175 PKM- GASKET CLOSET- 35.28 224425 8/1512011 000854 D J TROPHY, 79.39 5/1812011 231656 PRCS -NAME BADGES 79.39 224426 8/15/2011 701985 DAWN, 6,750.00 7/3112011 2ND QTR 2011 ASHS -Q2 2011 CRISIS LINE SVC A 500.00 7/31/2011 2ND QTR 2011 B ASHS -Q2 2011 CONTINUUM HOUSING 5,000.00 7/31/2011 2ND QTR 2011 A ASHS -Q2 2011 COMMUNITY ADVOCAC 1,250.00 224427 8/15/2011 005341 DODD, ESCOLASTICA ROSA 100.00 7/26/2011 07/26111 MC- INTERPRETER SVC 100.00 224428 8/15/2011 000939 DS WATERS OF AMERICA, LP, 143.43 6/23/2011 29241345236069 PRCS- WATER /COOLER RENTAL 143.43 224429 8/15/2011 012964 DYERS, SEAN 300.00 7/29/2011 33563 DBC- RENTAL DEPOSIT DYERS 300.00 224430 8/15/2011 012752 DYNAMIC FAMILY SERVICES, 2,500.00 8/1/2011 2ND QTR 2011 ASHS -Q2 2011 CHILDREN - SPECIAL 2,500.00 224431 8/15/2011 000570 EAGLE TIRE 8 AUTOMOTIVE (DBA), 1,81927 8/11/2011 44276 PWFLT -FLEET REPAIRS /MAINTENANC -51.98 4/23/2011 1080490 PWFLT- ELECT. REPAIR - FUSE 69.24 4/23/2011 1080498 PWFLT - BATTERY 8, WIPER BLADES 158.62 7/30/2011 1082035 PWFLT - REPAIR A/C COMPRESSOR 1,059.96 7/30/2011 1082050 PWFLT -OLF 59.63 7/27/2011 1081974 PWFLT -NEW TIRES 508.36 7/25/2011 1081952 PWFLT -BULB 15.44 224432 8/15/2011 006177 EARL, SHARYN LYNN 1,530.00 7/27/2011 11002 PRCS -FALL 2011 BROCHURE 1,530.00 224433 8/15/2011 008141 EAST JORDAN IRON WORKS INC, 309.42 7/12/2011 3377198 SWM- OVERLAY ADJUSTMENT RISERS- 309.42 224434 8/15/2011 009021 EDWARDS, NOLAND A 100.00 8/3/2011 08/02/11 MC- INTERPRETER SVC 100.00 224435 8/15/2011 004344 EMERGENCY FEEDING PROGRAM, 1,250.00 8/1/2011 2ND QTR 2011 ASHS -Q2 2011 HUNGER RELIEF PRO 1,250.00 224436 8/1512011 003911 ENTERTAINMENT FIREWORKS INC, 16,000.00 7/4/2011 20110733 PRCS- FIREWORKS DISPLAY AG11 -13 16,000.00 224437 8/15/2011 001046 EQUIFAX CREDIT INFORMATION SVC, 41.13 7/18/2011 6447577 PD- 06/11 -07/11 CREDIT REPORTS 41.13 224438 8/1512011 000328 ERNIE'S FUEL STOPS (DBA), 23,823.59 7/31/2011 0360133 PWFLT - 7/15 - 7/31/11 FUEL CHARGE 7,842.90 7/31/2011 0360134 PD /SIU -7/15- 7/31/11 FUEL CHARG 673.86 7/31/2011 0360134 PD- 7/15- 7/31/11 FUEL CHARGES 15,306.83 224439 8115/2011 001748 EVERSON'S ECONO -VAC INC, 9,041.36 7/31/2011 067601 SWM -07/11 MAINT /SERVICE AG08 -0 9,041.36 224440 8/15/2011 011726 EWING IRRIGATION PRODUCTS, INC, 2,628.81 7/26/2011 3633040 PKM -FIELD MARKING CHALK- 326.18 7/26/2011 3633041 PKM -FIELD MARKING CHALK- 81 .54 7/25/2011 3624189 PKM- ORYZALIN, GLYPHOSATE- 282.13 7/19/2011 3600464 184 PKM -TURF BUILDER- 504.01 Bank of America Page 16 of 29 Check No. Cate Vendor Inv Date Invoice Description Amount Check Total 7/15/2011 3578924 PKM -GRASS SEED- 1,434.95 224441 8/15/2011 007354 EXCEL SUPPLY COMPANY, 336-48 7/2912011 53766 PWST -RAIN GEAR- 262.32 7/28/2011 53644 PWST -RAIN GEAR- 7416 224442 8/15/2011 012942 FEDERAL WAY AUTO GLASS, 520.14 7/22/2011 1000797 PD- INTERIOR DETAIL WASH/WAX 136.88 7/21/2011 1000796 PD- INTERIOR DETAIL WASH/WAX 82.13 7/25/2011 1000799 PD -CLEAN FIRE EXTINGUISHER DIS 54.75 6/24/2011 1000776 PD -NEW WINDSHIELD 246.38 224443 8/15/2011 002644 FEDERAL WAY BOYS & GIRLS CLUB, 3,858.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 SAFE ZONE FOR KID 2,284.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 SAFE ZONE FOR KID 1,574.00 224444 8/15/2011 000229 FEDERAL WAY CHAMBER COMMERCE, 8,333.33 8/1/2011 8176 CDED -07111 BUSINESS INCUBATOR 8,333.33 224445 8/15/2011 000652 FEDERAL WAY COMMUNITY, 5,875.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 RENT ASSIST. /SHEL 3,250.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 RENT ASSIST. /SHEL 2,625.00 224446 8/15/2011 001183 FEDERAL WAY PUBLIC SCHOOLS, 54.00 7/13/2011 ARO 8249 PD- FACILITY USE FOR TACTICS CL 54.00 224447 8/15/2011 001893 FEDERAL WAY SCHOOL DISTRICT, 11,496.16 8/2/2011 SIF -JULY 2011 FI -07/11 REMIT SCHL IMPACT FEE 11,496.00 8/2/2011 SIF -JULY 2011 FI -07/11 REMIT SCHL IMPACT FEE 0.16 224448 8/15/2011 007547 FEDERAL WAY SENIOR CENTER, 5,000.00 8/4/2011 2ND QTR 2011 ASHS -Q2 2011 NUTRITION PROGRAM 5,000.00 224449 8/15/2011 000876 FERGUSON ENTERPRISES, INC, 63.08 6/30/2011 2086476 FWCC- REPAIR SUPPLIES 63.08 224450 8/15/2011 012626 FERGUSON, ERIC W 753.85 7120/2011 014 MO- CONFLICT PUBLIC DEFENDER AG 753.85 224451 8/15/2011 012733 FLEET SERVICES, 76.97 7/31/2011 26751802 PD- VEHICLE FUEL- CHIEF 76.97 224452 8/15/2011 002664 FLEX -PLAN SERVICES INC, 237.20 7/31/2011 179257 HR -07/11 FLEX PLAN ADM SVCS 237.20 224453 8/15/2011 004366 FLOYD EQUIPMENT COMPANY DBA, 87.05 7/2112011 73992 PWST -STEEL TUBES- 87.05 224454 8/15/2011 008860 FOOD SERVICES OF AMERICA, 2,301.95 7/29/2011 3232564 DBC- CATERING SUPPLIES 571.18 8/4/2011 3246279 DBC- CATERING SUPPLIES 796.00 7/20/2011 3208700 DBC- CATERING SUPPLIES 934.77 224455 8/15/2011 012958 FOREST LAKE HOMEOWNERS ASSOC., 148.00 7/27/2011 11- 102883/4 REFUND CD -11- 102883 FOREST LKASSOC 148.00 224456 8/15/2011 011430 FRED MEYER STORES INC, 636.00 8/8/2011 04 -01560 REFUND PW -04 -01560 FRED MEYER RELEASE 636.00 224457 8/15/2011 002870 FREEWAY TRAILER SALES INC, 9.83 7/22/2011 099316 PWFLT -FLAT PIN STYLE TRAILER E 9.83 224458 8/15/2011 011681 GINA M. DUNCAN LAW OFFICE PLLC, 350.00 7/21/2011 FW1058 MO -07/11 PUBLIC DEFENDER SVC A 250.00 7/18/2011 FW -1054 MO -07/11 PUBLIC DEFENDER SVC A 100.00 224459 8/15/2011 010940 GOODYEAR WHOLESALE TIRE CNTR, 769.56 7/21/2011 160156 PD -NEW TIRES DELIVERED TO SPAR 513.04 7/26/2011 160304 PD -NEW TIRES DELIVERED TO SPAR 256.52 224460 8/15/2011 004824 GOS PRINTING CORPORATION, 333.56 7/20/2011 76719 PD -QTR MASTER REQUEST FORMS 92.46 7112/2011 76699 PD- INCIDENT REPORT FORMS 241.10 224461 8/15/2011 001992 GOSNEY MOTOR PARTS, 10.39 7/21/2011 512201 PWFLT - MOLDING TAPE 10.39 224462 8/15/2011 002547 GRAINGER INC, 724.46 6/23/2011 9569961882 FWCC -BLOT CUTTER, LED LAMPS 79.53 6/23/2011 9569961882 FWCC -BLOT CUTTER, LED LAMPS 75.41 6/23/2011 9570107079 FWCC- REPAIR KIT SWL CONTROL 125.10 6/28/2011 9572958412 FWCC -HOSE CLAMPS 3.51 6/28/2011 9573199826 FWCC -HOSE CLAMP 1.97 6/28/2011 9573471902 185 FWCC - BALLAST KIT & LAMP 324.26 Bank of Amerca Page 17 of 29 Check No. Date Vendor Inv Date In Descr Amount Check Total 7/28/2011 9596888710 PKM- REPAIR AND MAINT. SUPPLIES 114.68 224463 8/15/2011 003831 GSR POLYGRAPH SERVICES, 150.00 7/31/2011 11 -018 PD -07/11 POLYGRAPH TESTING SVC 150.00 224464 8/15/2011 003841 HEAD - QUARTERS PTS, 463.50 7/29/2011 24321 PKM- PORTABLE TOILET SVCS AG06- 463.50 224465 8/15/2011 001127 HEALTHPOINT, 6,475.00 8/1/2011 2ND QTR 2011 ASHS -Q2 2011 DENTAL CARE PROG. 3,975.00 8/1/2011 2ND QTR 2011 A ASHS -Q2 2011 MEDICAL CARE PROG 2,500.00 224466 8/15/2011 001487 HEWLETT - PACKARD COMPANY, 14,078.53 7/27/2011 49840289 IT -RR LAPTOPS PHASE 1 -2- 3,585.51 7/12/2011 49751143 IT -RR DOCKING STATION - 194.24 7/14/2011 49765837 IT -PD SAFECITY, HP STORAGE 60 2,627.13 7/14/2011 49765837 IT -PD SAFECITY, HP 600GB 6G HO 1,005.58 7/14/2011 49765837 IT -PD SAFECITY, HP PROLIANT DL 6,491.97 7/19/2011 49794460 IT- SAFECITY HP MSA60 HW SUPPOR 174.10 224467 8/15/2011 001129 HOGENSON, JACK 2,14620 7/28/2011 1576 PKM - MONUMENT SIGN INSTALLATION 2,14620 224468 8/15/2011 002477 HOME DEPOT -DEPT 32- 2500780030, 1,265.85 7/28/2011 JULY 2011 FWCC -DECK SCREWS & STUDS 46.47 7/28/2011 JULY 2011 FWCC- BATTERIES, COUPLING, RISE 9.21 7/28/2011 JULY 2011 FWCC - BATTERIES, COUPLING, RISE 30.56 7/28/2011 JULY 2011 SWM- INSPECTION TRAILER SUPPLIE 613.16 7/28/2011 JULY 2011 SWM - INSPECTION TRAILER SUPPLIE 118.76 7/28/2011 JULY 2011 SWM - PLAYGROUND REPAIRS MATERIA 51.24 7/28/2011 JULY 2011 SWM- INSPECTION TRAILER SUPPLIE 137.05 7/28/2011 JULY 2011 FWCC- BATTERIES, ASSORT SPRINGS 42.99 7/28/2011 JULY 2011 FWCC - BATTERIES, ASSORT SPRINGS 43.77 7/28/2011 JULY 2011 SWM- INSPECTION TRAILER SUPPLIE 113.33 7/28/2011 JULY 2011 PWST -HOSE CONTAINER & NAILS 28.72 7/28/2011 JULY 2011 SWM- BATTERIES 30.59 224469 8/15/2011 008261 HUITT- ZOLLARS INC, 3,533.50 6/29/2011 1509750102 PKM- PANTHER LK OPEN SPACE STUD 3,533.50 224470 8/15/2011 003173 HYDROSEEDINGAND, 11,524.88 6/17/2011 1756 PKM -WOOD PLAYGROUND CHIPS AG10 10,183.50 6/15/2011 1733 PKM- PLAYCHIP DELIVERY- 1,341.38 224471 8/15/2011 012846 IMS INFRASTRUCTURE, 4,350.00 7/15/2011 11011 -1 PWST- PAVEMENT DISTRESS SURVEY 4,350.00 224472 8/15/2011 005757 INSTITUTE FOR FAMILY, 1,061.96 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 PACT PROG. AG11 -0 1,061.96 224473 8/15/2011 007109 INTERCOM LANGUAGE SVCS, 1,175.00 7/27/2011 11 -141 MC- INTERPRETER SVC 1,175.00 224474 8/15/2011 004957 INTERNATIONAL CONFERENCE OF, 125.00 8/1/2011 34466 PD -2011 ICPC DUES D AUSTIN 125.00 224475 8/15/2011 012345 J.R. HAYES & SONS, INC., 488,876.43 7/20/2011 AG10 -109 #13 PWST -PAC HWY S HOV PH IV AG10- 514,402.08 7/20/2011 AG10 -109 #13 PWST -PAC HWY S HOV PH IV AG10- - 25,525.65 224476 8/15/2011 011526 JEWISH FAMILY SERVICE, 1,625.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 REFUGEE/IMMIGRANT 1,625.00 224477 8/15/2011 012611 JOHN'S CLEANING SERVICES INC, 858.48 7/31/2011 588 PD -07/11 DRY CLEANING SVC AG11 858.48 224478 8/15/2011 010757 JOHNSON -COX COMPANY, 826.73 7/29/2011 00057611 PRCS /FWCC - ENVELOPES 197.10 7/29/2011 00057611 PRCS /FWCC- ENVELOPES 197.10 7/29/2011 00057612 PRCS /FWCC - WINDOW ENVELOPES 216.27 7/29/2011 00057612 PRCS /FWCC - WINDOW ENVELOPES 216.26 224479 8/15/2011 004659 KAYE -SMITH BUSINESS GRAPHICS, 649.89 7/29/2011 110916 MC- WARRANT OF ARREST FORMS 649.89 224480 8/15/2011 003309 KCDA PURCHASING COOPERATIVE, 5,067.12 5/27/2011 3483288 PKM -KCDA SERVICE FEE 2,589.01 6/15/2011 3486962 PKM - PLAYGROUND PARTS AND ELEME 2,478.11 224481 8/15/2011 011491 KENT YOUTH & FAMILY SERVICES, 3,000.00 8/1/2011 2ND QTR 2011 186 ASHS -0.2 2011 CLINICAL SVCS AG1 3,000.00 Bank of America Page 18 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 224482 8/15/2011 011736 KIM, CHUL JOON 200.00 712712011 07/27111 MC- INTERPRETER SVC 100.00 7/26/2011 07/26/11 MC- INTERPRETER SVC 100.00 224483 8/15/2011 011737 KIMMEL ATHLETIC SUPPLY CO. INC, 1,86778 5111/2011 0322738-IN PRCS - SOFTBALLS 1,734.85 6/28/2011 0327577 -IN PRCS- SCOREBOOK 82.93 224484 8/1512011 012761 KING COUNTY BAR FOUNDATION, 1,875.00 7/31/2011 2Nd QTR 2011 ASHS -Q2 2011 COMMUNITY LEGAL S 1,875.00 224485 8/1512011 001259 KING COUNTY CRIME VICTIMS FUND, 1,713.83 8/10/2011 JULY 2011 FI -07/11 REMIT CRIME VICTIM FE 1,699.85 8/10/2011 JULY 2011 FI -07/11 REMIT LAW LIBRARY FEE 13.98 224486 8/1512011 000125 KING COUNTY FINANCE DIVISION, 103,138.40 7/19/2011 1621713 PWTR -06/11 BSC SIGN /MRKNGS MTN 46,457.12 7119/2011 1621715 PWTR -06/11 BSC SIGN /MRKNGS MTN 1,981.25 7/19/2011 1621716 PWTR -06111 DISC INVOICE TRFFC- 3,143.77 7/19/2011 1621716 PWTR -06/11 DISC INVOICE CAPITA 4,702.92 7/19/2011 1621716 PWTR -06/11 DISC INVOICE NTS /SC 2,567.72 7/19/2011 1621716 PWST -06/11 DISC INVOICE SR99 P 897.74 7/19/2011 1621716 PWST -06/11 DISC INVOICE 1ST AV 1,629.21 7/19/2011 1621716 PWST -06/11 DISC INVOICE 2011 O 1,222.40 7/19/2011 1621716 PWDS -06/11 DISC INVOICE FWPS 640.02 7/19/2011 1621717 PWTR -06/11 DISC INVOICE TRFFC- 2,337.35 7/19/2011 1621717 PWTR -06/11 DISC INVOICE TRIANG 107.37 7/19/2011 1621717 PWTR -06111 DISC INVOICE NTS /SC 6,713.18 7/19/2011 1621717 PWST -06/11 DISC INVOICE 322ST 198.72 7/19/2011 1621717 PWST -06/11 DISC INVOICE 2011 O 5,207.63 7/19/2011 1621717 PWST -06/11 DISC INVOICE SW 336 25,332.00 224487 8/15/2011 005568 KING COUNTY FLEET ADM DIVISION, 1,255.26 5/17/2011 205324 PWST -EQUIP REPAIR SEE CREDIT 2 1,253.29 7/28/2011 205458 PWST -EQUIP REPAIR CREDIT INV 2 - 1,253.29 7/28/2011 205459 PWFLT -OLF, PM INSPECTION /MAINT 544.94 7/28/2011 205460 PWFLT -OLF, PR PAC ROLLERS 710.32 224488 8/15/2011 003898 KING COUNTY RADIO, 9,875.11 7/20/2011 00427372 IT -RADIO MAINT /REPAIR 16.43 7/20/2011 00427522 IT -RADIO MAINT /REPAIR 215.79 7/20/2011 00427523 IT -RADIO MAINT /REPAIR 338.49 7/20/2011 00427524 IT -RADIO MAINT /REPAIR 215.79 7/20/2011 00427535 IT -RADIO MAINT /REPAIR 215.79 7/20/2011 00426237 IT -RADIO MAINT /REPAIR 832.32 7/20/2011 5319 IT -JULY 2011 RADIO SYSTEM ACCE 8,040.50 224489 8/15/2011 000241 KING COUNTY SEXUAL ASSAULT, 7,500.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 SEXUAL ASSAULTS S 7,500.00 224490 8/15/2011 009710 KUT KWICK CORPORATION, 218.11 7/12/2011 044429 PWFLT- BRAKE, THROTTLE CABLES 218.11 224491 8/15/2011 000096 LAKEHAVEN UTILITY DISTRICT, 24,555.11 7/22/2011 1014202 PKM -04 -06/11 1210 333 ST SW #2 71.72 7/22/2011 1014202 PKM -04 -06/11 1210 333 ST SW #2 22.66 7/22/2011 2592802 PKM -04 -06111 1210 333 ST SW #2 19.72 7/22/2011 2781501 PKM -04 -06/11 31200 DASH PT RD 19.72 7/22/2011 2906301 PKM - 0406/11 312 DASH PT RD SW 218.87 7/22/2011 3059601 PKM -04 -06/11 3200 349TH ST S # 22.81 7/22/2011 3131501 PKM -01 -07/11 30655 21ST AVE SW 5.64 7/26/2011 5717 PWST - HYLEBOS WATER SVC CONNECT 18,013.36 7/26/2011 5718 PWST - HYLEBOS WATER SVC CONNECT 5,876.99 7/22/2011 1768602 DBC- 03/11- 05/19/11 3200 DASH P 190.02 7/22/2011 1768602 DBC- 03/11 - 05/19/11 3200 DASH P 93.60 224492 8/15/2011 007545 LANE POWELL PC, 385.00 7/15/2011 3526253 PWST -LEGAL SERVICES- 385.00 224493 8/15/2011 004052 LEED, 1,237.07 9/3/2011 06031103 PD -CDU AMMO 981.36 7/22/2011 7221101 PD- BREAK -N -RAKE FOR SWAT 255.71 224494 8/15/2011 000630 LLOYD ENTERPRISES INC, 1,221.35 7/19/2011 152279 187 PWST -DUMP ASPHALT & CONCRETE M 366.84 Bank of America Page 19 of 29 Check No. Date Vendcr Inv Date Invoice Description Amount Check Total 7120/2011 152315 PWST - CONCRETE MIXED 105.67 6/30/2011 151643 PKM -DUMP DEBRIS 215.10 6/30/2011 151643 PRCS -RWB SAND FOR FIREWORKS St 533.74 224495 8115/2011 005339 LOWE'S HIW INC, 327.88 7/21/2011 02644 PKM -AIR TOOL (RETURNED ON 1782 65.67 7/20/2011 11456 FWCC- BATTERIES, STRAINER, HARD 42.63 7/18/2011 14963 PKM -SWIM LADDER REPAIR, LIGHT 14.30 7118/2011 14972 PKM- RESTROOM LIGHT BULBS 13.10 7/18/2011 16299 PKM- RETURN LIGHT BULBS -7.76 7/14/2011 02551 PKCP -ATTIC FAN 190.45 7/13/2011 01687 PKM- LIGHTING SUPPLIES 78.40 8/1/2011 02320 CHB- BUSHINGS, ELBOW JOINT, RIS 10.77 7/25/2011 17014 PKM- LIGHTING SUPPLIES RETURNED -78.40 7/22/2011 17828 PKM- RETURN AIR TOOL INV 02644 -65.67 7125/2011 02267 PKM -CUT OFF TOOL 57.86 7/26/2011 02408 PKM- QUIKRETE CONCRETE MIX 6.53 224496 8/15/2011 011460 MAIL, COPY & MORE, 2.95 7/2512011 85067 DBC -POLY ENVELOPES 2.95 224497 811512011 003933 MAIRS, MANUEL C 328.49 7/27/2011 MAIRS 2011 PD -HP PRINTER FOR CV PROGRAM 328.49 224498 8/15/2011 009433 MAKSIMOV, YURI 280.00 7/2812011 07/28/11 MC- INTERPRETER SVC 140.00 7/27/2011 07127/11 MC- INTERPRETER SVC 140.00 224499 8/15/2011 010490 MARTINSONS, JAQUELYN 1,176.00 7/28/2011 1036 PRCS -TEACH ME BABYSITTING CLAS 1,176.00 224500 8/15/2011 010662 MCCARL, KIRSTEN 635.00 7/2712011 JUNE 2011 PRCS - 'GREASE' ACCOMPANIST 635.00 224501 8/15/2011 004182 MCDONOUGH & SONS INC, 944.73 7/30/2011 175485 PKM -07/11 PARKING LOT CLEANIN 691.51 7/6/2011 175425 PKM -07/11 PARKING LOT CLEANING 25322 224502 8/15/2011 010256 MCMASTER -CARR, 65.70 6/30/2011 89369924 FWCC- EYEBOLT AND STEEL HAND TR 65.70 224503 8115/2011 005176 MERINO STRAWE, BETTY 100.00 7/28/2011 07/28/11 MC- INTERPRETER SVC 100.00 224504 8/15/2011 012956 MESHKOFF, JOSEPH 17510 7/29/2011 MESHKOFF 2011 PD- BICYCLE SHOES & HELMETS 175.10 224505 8/15/2011 012823 MILES RESOURCES LLC, 5,015.38 7/29/2011 210832 PWST - GUSHED ROCK- 519.52 7/20/2011 210670 PWST- CRUSHED ROCK- 2,391.00 7/20/2011 210569 PWST- CRUSHED ROCK- 1,273.17 7/20/2011 210698 SWM- CRUSHED ROCK- 8027 7/20/2011 210699 PWST- CRUSHED ROCK- 751.42 224506 8/15/2011 008029 MONTES DE OCA RICKS, MARIA 100.00 812/2011 08/02/11 MC- INTERPRETER SVC 100.00 224507 8/15/2011 000228 MULTI - SERVICE CENTER, 20,775.00 7131/2011 2ND QTR 2011 C ASHS -Q2 2011 GENERAL EDUCATION 2,500.00 7/31/2011 2ND QTR 2011 A ASHS -Q2 2011 FOOD & CLOTHING B 8,775.00 7/31/2011 2ND QTR 2011 B ASHS -Q2 2011 EMERGENCY SHELTER 9,500.00 224508 8/15/2011 003868 NATIONAL BARRICADE COMPANY INC, 3,276.79 7/20/2011 236960 PWST -CONES AND BARRICADES- 1,638.39 7/20/2011 236960 PWST -CONES AND BARRICADES- 1,638.40 224509 8/15/2011 012844 NAVOS, 3,377.52 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 EMPLOYMENT SVC. P 3,377.52 224510 8/1512011 000043 NEW LUMBER & HARDWARE COMPANY, 445.01 8/1/2011 257163 DBC- SHEETROCK REPAIR 2.63 8/1/2011 257178 PKM -CABLE TIES, HOSE NOZZLE 31.47 4/25/2011 254594 SWM- GROUSE PT. FENCE 75.60 7/29/2011 257097 PKM - PICNIC TABLE REPAIR 36.95 7/25/2011 256946 SWM- THERMAL GLOVES 45.29 7/25/2011 256973 SWM- GLOVES RETURNED -16.74 7/22/2011 256926 PWST- ELECTRICAL TAPE 4.38 7/28/2011 257075 PWST - DEGREASER /CLEANER 8.74 188 Bank of America Page 20 of 29 Check No. Date Vendor Inv Date Invoice Description Amount C h ec k Total 45.95 83.95 5,882-36 56.80 290.72 81.47 773.12 696.69 231.67 24,448.34 985.50 250.00 200.00 788.95 7/27/2011 257013 PWST- COUPLER 9.47 7/2712011 257024 PWST -BALL VALVE & WRENCH 35.84 7/27/2011 257025 PKM -STLK DOCK REPAIR 26.19 7/27/2011 257029 PWST - DEGREASER /CLEANER 8.74 7/27/2011 257037 SWM- MAGNEFYING GLASS 6.89 7/26/2011 256988 SWM -PITCH FORK 39.41 7/26/2011 257003 PWST -CRACK SEALER 8.62 7/21/2011 256866 PKM -HOSE & NOZZLE 11.69 7/15/2011 256717 PKM- TOOLS /HARDWARE 24.53 7/19/2011 256798 PKM - GRAFFITI REMOVER 18.14 7/19/2011 256822 PKM- PREMIX CONCRETE & POST 57.73 7/19/2011 256823 PKM -SLIDE GAP REPAIR EPDXY 9.44 224511 8/15/2011 001391 NORTH COAST ELECTRIC COMPANY, 7/25/2011 S4082719.001 PKCP -ATTIC FAN 45.95 224512 8/15/2011 011258 NORTHERN SAFETY CO INC, 7/25/2011 P307005600013 SWM- GLOVES FOR SEASONAL TEMPS- 83.95 224513 8/15/2011 012847 NORTHWEST LANDSCAPE SVC OF WA, 7/1/2011 RC000046752 PKM -07/11 LANDSCAPE MAINT. AG1 4,069.44 6/30/2011 IND00029229 DBC -06/11 LANDSCAPE MAINT. AG1 1,007.18 6/30/2011 IN000029230 DBC -05/11 LANDSCAPE MAINT. AG1 80574 224514 8/15/2011 010621 NORTHWEST PERMIT INC, 8/512011 11- 103051 REFUND CD -11- 103051 JOB CANCELLED 56.80 224515 8/15/2011 003736 NORTHWEST TOWING INC, 7/7/2011 404586 PD- VEHICLE TOW CASE 11 -7789 290.72 224516 8/15/2011 000007 OFFICEMAX CONTRACT INC, 7131/2011 JULY 2011 CD- OFFICE SUPPLIES 81.47 224517 8/15/2011 007444 ORCA PACIFIC INC, 7/15/2011 050492 FWCC -POOL CHEMICALS SVC AG10 -1 773.12 224518 8/15/2011 009526 OREGON MILITARY DEPT., 6/14/2011 ARB00466 PD -05111 CAMP RILEA INTER -AGEN 696.69 224519 8/1512011 000504 ORIENTAL GARDEN CENTER, 7/26/2011 49551 SWM- WEEDEATER PULL ROPE 3.45 7/29/2011 49620 PWST- REPAIR BRUSHCUTTER 228.22 224520 8/15/2011 009920 OSAKA GARDEN SERVICE, 8/1/2011 28396 PKM -08/11 LANDSCAPE MAINTENANC 903.38 8/1/2011 28456 PWST -07/11 ROW LANDSCAPE MAINT 23,155.14 7/1/2011 28260 PKM -07/11 LANDSCAPE MAINTENANC 144.60 7/1/2011 28260 PKM -07/11 LANDSCAPE MAINTENANC 245.22 224521 8/15/2011 000315 PACIFIC NORTHWEST TITLE CO, 7/16/2011 3363 -11369 PWST -S 344TH TITLE WORK - 492.75 7/16/2011 3363 -11367 PWST -S 344TH TITLE WORK- 492.75 224522 8/15/2011 012007 PARK CHENAUR & ASSOCIATES INC, 7/17/2011 JULY 17, 2011 MO- CONFLICT DEFENDER AG1 0-060- 250.00 224523 8115/2011 007693 PEARSALL, AMY JO 8/2/2011 PEARSALL 2011 LAW -CDBG TRNG ED TOOL KIT PEAR 200.00 224524 8/15/2011 012510 PETTY CASH - FI, 8/10/2011 FI- 08/10/11 CD- PARKING -KING COUNTY 5.00 8/10/2011 FI- 08/10/11 ASHS- CDBG MEETING CATALANO 9.00 8/10/2011 FI- 08/10/11 MC -DMCMA CONF. WHITE 90.42 8/10/2011 FI- 08/10/11 PKM- CLOTHING ALLOW. B HIGGINS 43.43 8/10/2011 FI- 08/10/11 SWM- NOWIONS WEED TRNG SHILLEY 40.80 8/10/2011 FI- 08/10111 SWM- SNACKS NORTH LAKE MTG 2.99 8/10/2011 FI- 08/10/11 CC- REGIONAL FORUM - M PARK 24.48 8/10/2011 FI- 08/10/11 CC- REGIONAL FORUM - M PARK 9.00 8/10/2011 FI- 08/10/11 CC -FLOOD CONTROL MTG - M PARK 38.50 8/10/2011 FI- 08/10111 MC -DMCJA CONF. D LARSON 65.00 8/10/2011 FI- 08/10/11 MC -DMCJA CONF. ROBERTSON 65.00 8/10/2011 FI- 08/10/11 FI-IAC MTG T KRAUS 27.54 8/10/2011 FI- 08/10/11 CD- SEATTLE MTG HERRERA 8.00 8/1012011 Fi- 08110/11 ASHS -CDBG MTG B LINGQUIST 1200 . 8/10/2011 FI- 08/10/11 SWM -YARD CARE WORKSHOP 40.59 8/10/2011 FI- 08/10/11 CC- REGIONAL FORUM - M PARK 20.01 189 8/10/2011 FI- 08/10/11 CD- PUBLIC WORKSHOPS J SHULL 6873 45.95 83.95 5,882-36 56.80 290.72 81.47 773.12 696.69 231.67 24,448.34 985.50 250.00 200.00 788.95 Bank or Amenca Page 21 of 29 Check No. Date Vendor Inv Date Invoice Des Amount Check To 8/10/2011 FI- 08"10/11 PW- PRIORITY MAIL 1130 8/10/2011 FI- 08/10/11 SWM- DEIONIZED WATER 3.57 8/10/2011 FI- 08/10111 HR- WELLNESS QTRLY GIFT CARDS 55.00 8/10/2011 FI- 08/10111 MO -06/01 B. LINGOUIST 33.30 8/1012011 FI- 08/10/11 SWM- INSPECTION TRAILER SUPPLIE 89.24 8/10/2011 FI- 08/10/11 CD -SIGN CODE WORKSHOP - LEMKE 8.00 8/10/2011 FI- 08/10111 PW -LUTC COOKIES 8/2/11 2.55 8/10/2011 FI- 08/10/11 CD -KC RECORDING - HERDRICH 15.50 224525 8/15/2011 001166 PETTY CASH -FWCC, 368.98 712112011 FWCC - 07/21/11 FWCC -LAW CONF. SHELTON 15.30 7/21/2011 FWCC - 07/21/11 PRCS- WALMART FOR DAY CAMP SUPP 16.43 7/2112011 FWCC - 07/21/11 PRCS- FLOWERS FOR FRIENDSHIP TH 71.73 7/21/2011 FWCC- 07121/11 PRCS - COSTCO - FOOD FOR DAY CAM 68.05 7/21/2011 FWCC- 07/21/11 PRCS -JOANN FABRICS FOR COME PL 9.19 7/21/2011 FWCC - 07/21/11 PRCS- LOWE'S - FRIENDSHIP THEAT 1.27 7/21/2011 FWCC- 07/21/11 PRCS - DOLLAR TREE, FRIENDSHIP T 1.10 7/21/2011 FWCC - 07/21/11 PRCS -ST. VINCENT DE PAUL, BIND 0.76 7/21/2011 FWCC- 07/21/11 PRCS - SALVATION ARMY, GUITAR & 1.38 7/21/2011 FWCC- 07/21/11 PRCS - DOLLAR TREE, FRIENDSHIP T 2.19 7/21/2011 FWCC- 07/21/11 PRCS - DESERET INDUSTRIES, DRESS 10.95 7/2112011 FWCC- 07/21/11 PRCS - BATTERIES, FRIENDSHIP TH 13.13 7/21/2011 FWCC - 07/21/11 PRCS - WATER, MISC CONCESSION IT 13.96 7/21/2011 FWCC- 07/21/11 PRCS- COFFEE FOR FRIENDSHIP THE 4.99 7/21/2011 FWCC- 07121/11 PRCS - SAFETY PINS FOR COSTUMES 327 7/21/2011 FWCC - 07/21111 PRCS- PAINTER TAPE FOR FRIENDSH 2.74 7/21/2011 FWCC - 07/21/11 PRCS - PLATES FOR FRIENDSHIP THE 1.08 7/21/2011 FWCC- 07121/11 PRCS- BINDERS FOR FRIENDSHIP TH 4.05 7/21/2011 FWCC- 07/21/11 PRCS- BATTERIES FOR FRIENDSHIP 9.84 7/21/2011 FWCC - 07/21/11 PRCS -TWO POOL BALLS TO COMPLET 11.45 7/21/2011 FWCC- 07/21/11 PRCS -STEP COMPANY, GROUP EXERC 58.00 7/21/2011 FWCC- 07/21/11 PRCS- COSTUME FOR FRIENDSHIP TH 5.46 7/21/2011 FWCC - 07/21/11 PRCS - COSTUME FOR FRIENDSHIP TH 12.03 7/21/2011 FWCC - 07/21/11 PRCS - TOWELS FOR FRIENDSHIP THE 7.53 7/21/2011 FWCC- 07/21/11 PRCS - FLOWERS, THANK YOU GIFTS 5.45 7/21/2011 FWCC- 07/21/11 PRCS- POSTAGE FOR BOOK RETURN 11.65 7/21/2011 FWCC - 07/21111 PRCS- MEDALS FOR FIREFLIES PRES 6.00 224526 8/15/2011 011780 PETTY CASH -MC CHANGE FUND, 91 8/4/2011 MC- 08/01/11 MC- KITSAP DISTRICT COURT- LAR 4.00 8/4/2011 MC- 08/01/11 MC- KITSAP DISTRICT COURT - LAR 38.58 8/4/2011 MC- 08/01/11 MC -SCORE JAIL MEETING LARSON 49.10 224527 8/15/2011 009791 PIRTEK KENT, 635.22 7/21/2011 51519853.001 PWFLT -HOSE SLEVE, ASSEMBLY, SP 635.22 224528 8/15/2011 008305 PLANNED PARENTHOOD, 75.30 7/21/2011 33529 DBC- RENTAL DEPOSIT LESS BALANC 75.30 224529 8/15/2011 000808 PLATT ELECTRIC SUPPLY, 3,491.91 7/14/2011 9891352 CHB- ENERGY EFFICIENT BULBS 43.58 6/10/2011 9719272 CHB -BULB CREDIT -6.44 7/25/2011 9908842 CHB- ENERGY EFFICIENT BULBS- 1,082.00 7/25/2011 9908842 CHB- ENERGY EFFICIENT BULBS- 432.37 7/28/2011 9961147 CHB- ENERGY EFFICIENT BULBS- 1,940.40 224530 8/15/2011 012876 PLAYTIME LLC, 2,438.58 6/30/2011 1683 FWCC - REPLACE SLIDE PAD FOR LEI 2,438.58 224531 8/1512011 001411 POSTAL EXPRESS INC, 1 6/30/2011 BM11061004 CH /PD /MC -06/11 COURIER SVC AG1 1,473.53 6/3012011 BM11061004 CH /PD /MC -06/11 COURIER SVC AG1 314.35 6/30/2011 BM11061004 CH /PD /MC -06/11 COURIER SVC AG1 176.82 6/30/2011 BM11061004 CH /PD /MC 06111 POSTAGE SVC AG1 2,340.46 6/30/2011 BM11061004 CH /PD /MC 06/11 POSTAGE SVC AG1 616.84 6/30/2011 BM11061004 CH /PD /MC 06/11 POSTAGE SVC AG1 1,277.11 6/30/2011 BM11061004 CH /PD /MC 06/11 POSTAGE SVC AG1 5632 6/30/2011 BM 11061004 CH /PD /MC 06/11 POSTAGE SVC AG1 1936 . 6/30/2011 BM 11061004 CH /PD /MC PRE -PAID POSTAGE DEPO - 5,000.00 224532 8/15/2011 005583 PRAXAIR DISTRIBUTION INC, 190 19.98 Bank of America Page 22 of 29 Check No. Date Venoor Inv Date Invoice Description Amount Check Total 7120/2011 40211800 PKM- REPAIR AND MAINT. SUPPLIES 19.98 224533 8/15/2011 010845 PRIORITY PRINT MANAGEMENT INC, 2,307.88 7/11/2011 00029799 SWM -JULY 2011 "THE WATERLOG' 471.56 3/15/2011 00029234 PRCS- SPRING BREAK CAMP FLYERS 481.80 3/31/2011 00029330 PRCS - SUMMER FUN BROCHURES 1,083.62 3/3112011 00029330 PRCS- SUMMER FUN BROCHURES 135.45 3/31/2011 00029330 PRCS - SUMMER FUN BROCHURES 135.45 224534 8/15/2011 009960 PROFORCE LAW ENFORCEMENT, 1,319.42 7122/2011 116091 PD -TASER CARTRIDGES 1,319.42 224535 8/15/2011 000051 PUGET SOUND ENERGY INC, 12,317.97 7/28/2011 PWTR 2011 07 PWTR -07/11 CRNR S 316TH ST & 2 68.45 7/28/2011 PWTR 2011 07 PWTR -07/11 HOYT RD & 340TH- 84.92 7/28/2011 PWTR 2011 07 PWTR -07/11 PAC HWY S & S 330TH 71.81 7/28/2011 PWTR 2011 07 PWTR -07/11 S 288TH ST & PAC HW 451.34 7/28/2011 PWTR 2011 07 PWTR -07/11 S288TH & 18TH AVE S 103.58 7/28/2011 PWTR 2011 07 PWTR -07/11 S 296TH PL & MILITA 1958 . 7/28/2011 PWTR 2011 07 PWTR -07/11 S 320TH & 23 AV S- 255.51 7/28/2011 PWTR 2011 07 PWTR -07/11 S 322ND & 23 AVE S- 165.07 7/28/2011 PWTR 2011 07 PWTR -07/11 S 336TH ST & PAC HW 435.26 7/28/2011 PWTR 2011 07 PWTR -07/11 S 282ND & MILITARY 134.69 7128/2011 PWTR 2011 07 PWTR -07/11 S 348TH & 1ST AVE 213.65 7/2812011 PWTR 2011 07 PWTR -07/11 S 316TH & PAC HWY S 54.52 7128/2011 PWTR 2011 07 PWTR -07/11 SW CRNR S 312TH & P 204.57 7/28/2011 PWTR 2011 07 PWTR -07/11 SW 308TH & 2ND AVE 10.11 7/28/2011 PWTR 2011 07 PWTR -07/11 SW 329TH WAY & HOYT 10.20 7/28/2011 PWTR 2011 07 PWTR -07/11 VARIOUS LOCATIONS- 29.84 7/28/2011 PWTR 2011 07 PWTR -07/11 1TH WAY S & 334TH S 18.50 7/28/2011 PWTR 2011 07 PWTR -07/11 1 ST WAYS & 336TH S 76.35 7/2812011 PWTR 2011 07 PWTR -07/11 1 ST AVE S & S 330TH 52.55 7/28/2011 PWTR 2011 07 PWTR -07/11 1000 SW CAMPUS DR- 133.69 7/28/2011 PWTR 2011 07 PWTR -07/11 115TH ST S & 316ST 1011 7/28/2011 PWTR 2011 07 PWTR -07/11 1300 S 344TH ST- 26.81 7/28/2011 PWTR 2011 07 PWTR -07/11 1403 SW 312TH ST PE 10.11 7/28/2011 PWTR 2011 07 PWTR -07111 1405 S 312TH ST.- 121.06 7/28/2011 PWTR 2011 07 PWTR -07/11 1414S 324TH ST.- 31.61 7/28/2011 PWTR 2011 07 PWTR -07111 1790 SW 345TH PLACE 140.41 7/28/2011 PWTR 2011 07 PV VTR-07/11 18TH AVE & S 312 ST 43.68 7/28/2011 PWTR 2011 07 PWTR -07/11 199 SW 311TH PLACE- 116.32 7/28/2011 PWTR 2011 07 PWTR -07/11 21ST AVE SW & SW 33 108.22 7/28/2011 PWTR 2011 07 PWTR -07111 21ST AVE SW & SW 34 264.40 7/28/2011 PWTR 2011 07 PWTR -07/11 21ST AVE S GRID ROA 79.97 7/28/2011 PWTR 2011 07 PWTR -07/11 21ST AVE SW & SW 32 98.95 7/28/2011 PWTR 2011 07 PWTR -07/11 21ST AVE SW & 356TH 83.85 7/28/2011 PWTR 2011 07 PWTR -07/11 2140 SW 356TH ST- 31.82 7/28/2011 PWTR 2011 07 PWTR -07/11 23RD AVE S & S 317T 177.39 7/28/2011 PWTR 2011 07 PWTR -07/11 23RD AVE S & 320TH 182.86 7/28/2011 PWTR 2011 07 PWTR -07/11 2510 S 336TH ST- 10.11 7/28/2011 PWTR 2011 07 PVVTR -07/11 2510 SW 336TH STREE 10.11 7/28/2011 PWTR 2011 07 PWTR -07/11 2613 S 275TH PLACE 26.47 7/28/2011 PWTR 2011 07 PWTR -07/11 28516 24TH AVE S- 20.17 7/28/2011 PWTR 2011 07 PWTR -07/11 29600 PAC HWY S SIG 405.85 7/28/2011 PWTR 2011 07 PWTR -07/11 2999 SW 314TH ST- 24.91 7/28/2011 PWTR 2011 07 PWTR -07/11 30400TH PAC HWY S- 54.52 7/28/2011 PWTR 2011 07 PWTR -07/11 30400 PAC HWY S 66.38 7/28/2011 PWTR 2011 07 PWTR -07/11 30800 PAC HWY S- 41.79 7/28/2011 PWTR 2011 07 PWTR -07/11 31020 14TH AVE S- 35.37 7/28/2011 PWTR 2011 07 PWTR -07/11 3113 27TH AVE SW- 83.88 7/28/2011 PWTR 2011 07 PWTR -07/11 31200 STATE RT 99 S 294.80 7/28/2011 PWTR 2011 07 PWTR -07/11 31455 28TH AVE S- 80.00 7/28/2011 PWTR 2011 07 PWTR -07/11 31600 STATE RT 99 S 101.30 7/28/2011 PWTR 2011 07 PWTR -07/11 31847 PAC HWY S- 246.62 7/28/2011 PWTR 2011 07 PWTR -07/11 31910 GATEWAY CNTR 38.14 7/28/2011 PWTR 2011 07 PWTR -07/11 32000 PAC HWY S- 226.19 7/28/2011 PWTR 2011 07 191 PWTR -07/11 32400 STATE RT 99 N 100.43 Bank of Ameri Page 23 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 7/28/2011 PWTR 2011 07 PWTR -07/11 32400 STATE RT 99 S 269.52 7/28/2011 PWTR 2011 07 PWTR -07/11 32400 STATE RT 99 S 95.00 7/28/2011 PWTR 2011 07 PWTR -07/11 32932 7TH CT SW- 1831 7/2812011 PWTR 2011 07 PWTR -07111 32562 SW HOYT RD FL 10.11 7128/2011 PWTR 2011 07 PWTR -07/11 32731 HOYT RD FLASH 10.11 712812011 PWTR 2011 07 PWTR -07111 33099 HOYT RD SW- 226.07 7/28/2011 PWTR 2011 07 PWTR -07/11 3318 SW 346TH PLACE 35.55 7/28/2011 PWTR 2011 07 PWTR -07/11 33220 ST WAY S - 47.91 7/28/2011 PWTR 2011 07 PWTR -07/11 33325 8TH AVE- 101.30 7/28/2011 PWTR 2011 07 PWTR -07/11 33401 38TH AVE S- 153.44 7/28/2011 PWTR 2011 07 PWTR -07/11 33405 6TH AVE S- 28.26 7/28/2011 PWTR 2011 07 PWTR -07/11 33507 9TH AVE- 66.07 7/28/2011 PWTR 2011 07 PWTR-07/11 33645 20TH PLACE- 217.40 7/28/2011 PWTR 2011 07 PWTR -07/11 33800 WEYHR WAY S- 206.45 7/28/2011 PWTR 2011 07 PWTR -07/11 34010 20TH AVE- 99.83 7/28/2011 PWTR 2011 07 PWTR -07/11 34018 PAC HWY S- 59.45 7/28/2011 PWTR 2011 07 PWTR -07/11 3420 SW 343RD ST- 26.89 7/28/2011 PWTR 2011 07 PWTR -07/11 34800 21ST AVE SW- 88.70 7/28/2011 PWTR 2011 07 PWTR -07/11 34836 WEYHR WAY S- 4871 7/28/2011 PWTR 2011 07 PWTR -07/11 34801 16TH AVE S- 36.86 7/28/2011 PWTR 2011 07 PWTR -07/11 35007 ENCHANTED PKW 11721 7/28/2011 PWTR 2011 07 PWTR -07/11 35106 21ST AVE SW- 28.57 7/28/2011 PWTR 2011 07 PWTR -07/11 35202 ENCHANT PKWY- 205.57 7128/2011 PWTR 2011 07 PWTR -07/11 35505 PAC HWY S- 292.03 7/28/2011 PWTR 2011 07 PWTR -07/11 35654 9TH AVE SW- 18.70 7/28/2011 PWTR 2011 07 PWTR -07/11 35896 PAC HWY S- 67.36 7/2812011 PWTR 2011 07 PWTR -07/11 35909 1 ST AVE SW FL 10.11 7128/2011 PWTR 2011 07 PWTR -07/11 36111 16TH AVE S- 79.42 7/28/2011 PWTR 2011 07 PWTR -07/11 36201 MILTON RD- 134.09 7/28/2011 PWTR 2011 07 PWTR -07/11 36600 PAC HWY S- 10.41 7/28/2011 PWTR 2011 07 PWTR -07/11 491 S 338TH ST- 60.45 7/28/2011 PWTR 2011 07 PWTR -07/11 727 S 312TH ST- 182.06 7/2812011 PWTR 2011 07 PWTR -07/11 8TH AVE S & DASH PT 50.58 7/28/2011 PWTR 2011 07 PWTR -07/11 824 SW 361 T ST- 144.25 7/28/2011 PWTR 2011 07 PWTR -07/11 S 322N ST & 23 AVE 88.10 7/28/2011 PWTR 2011 07 PWTR -07/11 HWY 509 & 21 ST AVE 31.48 7/28/2011 PWTR 2011 07 PWTR -07/11 NE CRNR S 312TH & 2 144.16 7/2812011 PWTR 2011 07 PWTR -07/11 S 304TH & MILITARY 7229 7/28/2011 PWTR 2011 07 PWTR -07/11 S 312TH & 23 AVE S- 159.56 7/28/2011 PWTR 2011 07 PWTR -07/11 S 314TH & 20TH AVE 127.57 7/28/2011 PWTR 2011 07 PWTR -07/11 S 320 SET & 32RD AV 179.10 7/28/2011 PWTR 2011 07 PWTR -07/11 S 320TH & PAC HWY S 608.40 7/28/2011 PWTR 2011 07 PWTR -07/11 S 320TH & WEYHR WAY 184.34 7/28/2011 PWTR 2011 07 PWTR -07/11 S 336TH ST & WEYHR 138.14 7/28/2011 PWTR 2011 07 PWTR -07/11 S 348TH ST & PAC HW 161.15 7/28/2011 PWTR 2011 07 PWTR -07/11 S 316TH & 20TH AVE 68.35 7/28/2011 PWTR 2011 07 PWTR-07/11 SR 161 & 356TH NE C 215.45 7/28/2011 PWTR 2011 07 PWTR -07/11 STAR LK RD & MILITA 38.31 7/28/2011 PWTR 2011 07 PWTR -07/11 SW CAMPUS DR & 6TH 53.54 7/28/2011 PWTR 2011 07 PWTR-07/11 SW 308TH ST & 4 AVE 10.11 7/28/2011 PWTR 2011 07 PWTR -07/11 SW 312TH ST & DASH 99.74 7/28/2011 PWTR 2011 07 PWTR -07/11 SW 324TH & 11TH PL 168.94 7/28/2011 PWTR 2011 07 PWTR -07/11 SW 340TH & HOYT RD 151.56 7/28/2011 PWTR 2011 07 PWTR-07/11 SW 340TH ST & 35TH 64.39 7/28/2011 PWTR 2011 07 PWTR -07/11 21 STAVE SW & DASH 68.35 7/28/2011 PWTR 2011 07 PWTR -07/11 S 333ST & 1ST WAY- 62.20 7128/2011 PWTR 2011 07 PWTR -07/11 S 348TH HOV LANE- 187.19 224536 8/15/2011 012959 PUGET SOUND REFRIGERATION HVAC, 107.60 7/27/2011 11- 102923 REFUND CD -11- 102923 PROJECT CANCEL RE 107.60 224537 8/15/2011 008649 QUALITY WATER SERVICES, 27.32 7/31/2011 73198 DBC -WATER COOLER RENTAL 27.32 224538 8/15/2011 010187 RASOR, EVA EDLA 853.00 8/5/2011 JULY 2011 FWCC -07/11 EXERCISE TRAINING S 853.00 192 224539 8/15/2011 012957 ROCKWOOD, PATRICIA 25.00 Bank of Amenca Page 24 of 29 Check No. Date Vendor Inv Date Invoice Description A mount Check Total 8/1/2011 03 -70251 REFUND PD -03 -70251 NOT IN CITY LIMITS 25.00 224540 8115/2011 012755 RURAL METRO OF GREATER SEATTLE, 1,054.66 2/8/2011 1007252012 PD -02/11 PRISONER MFD TREAT - 1,054.66 224541 8/15/2011 005508 SAFAROVA- DOWNEY, ALMIRA 685.00 7/27!2011 07/27/11 MC- INTERPRETER SVC 280.00 7/28/2011 07/28/11 MC- INTERPRETER SVC 280.00 7/26/2011 07/26/11 MC- INTERPRETER SVC 125.00 224542 8/15/2011 003726 SAFEWAY STORE #1555, 75.07 7/22/2011 2038219 PRCS -FUN IN THE SUN CRAZE SUPP 5.99 7/22/2011 2038221 PRCS- OUTDOOR GAMES SUPPLIES 20.85 7/2912011 2038227 PRCS -OCEAN CITY GROUP CAMP 48.23 224543 8/15/2011 010523 SBS OF AMERICA, 7,078.60 8/1/2011 27233 CHB -07/11 JANITORIAL AG07 -194- 3,850.00 8/1/2011 27233 PKM -07/11 JANITORIALAG07 -194 150.00 8/1/2011 27236 DBC -07/11 JANITORIAL SVC AG10- 2,940.00 8/1/2011 27237 PKM -07/11 JANITORIAL SVC AG10- 138.60 224544 8/15/2011 012843 SEATTLE -KING COUNTY DEPARTMENT, 2,500.00 8/4/2011 1 ST QTR 2011 ASHS -Q2 2011 MOBILE MEDICAL PR 2,500.00 224545 8/15/2011 001213 SECOMA FENCE INC, 47.10 7/20/2011 8394 PKM- AUTOMATIC GATE WHEEL- 47.10 224546 8/15/2011 001126 SENIOR SERVICES, 5,000.00 8/1/2011 2ND QTR 2011 ASHS -Q2 2011 VOLUNTEER TRANSPO 2,500.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 MEALS ON WHEELS A 2,500.00 224547 8/15/2011 010962 SHARP BUSINESS SYSTEMS, 35.32 7/25/2011 C723667 -701 IT- COPIER RPR, MNT, SUP 35.32 224548 8/15/2011 002501 SHOPE CONCRETE PRODUCTS CO INC, 765.17 7/11/2011 9928773 SWM -CATCH BASIN GRATE- 765.17 224549 8/1512011 002683 SIX ROBBLEES' INC, 47 7/25/2011 2- 492063 PWFLT- GREASE CAP, BEARING CONE 35.97 7/25/2011 2- 492103 PWFLT- BEARING CUPS 11.67 224550 8/15/2011 004963 SOUND PUBLISHING INC, 455.00 5/4/2011 440684 FWCC -05/11 WEB BANNER AD 275.00 5/4/2011 485582 FWCC -05/11 ADVERTISING 50.00 5/4/2011 485584 FWCC -05/11 ADVERTISING 50.00 5/11/2011 472496 FWCC -05/11 ADVERTISING 80.00 224551 8/15/2011 007952 SOUND TRANSIT AUTHORITY, 75.20 7/2512011 PD 11 -118 LAW -PDA TO SOUND TRANSIT - 448 75.20 224552 8/15/2011 003001 SOUTH KING COUNCIL -HUMAN SVCS, 1,875.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 CAPACITY BLDG PRO 1,875.00 224553 8/15/2011 000285 SOUTH KING FIRE & RESCUE, 100.00 7/31/2011 2011 -0383 DBC - 2011/2012 FIRE CODE PERMIT 100.00 224554 8/15/2011 001885 SPARKS CAR CARE, 5,507.28 8/1/2011 28401 PD -OLF, SERVICE INSPECTION 140.11 8/2/2011 28410 PD- BLOWER MOTOR 186.69 8/2/2011 28411 PD -OLF, BLOWER MOTOR 221.67 7/25/2011 28353 PD- REPAIR DRIVERS WINDOW 460.48 7122/2011 28344 PD- RADIATOR, COOLANT, OLF 446.23 7/22/2011 28347 PD -OLF, SPARK PLUGS, WIPERS, T 500.31 7/2212011 28352 PD -OLF 34.99 7/26/2011 28366 PD -MOUNT & BALANCE NEW TIRES 28.47 7/29/2011 28397 PD -REAR VIEW MIRROR ADHESIVE 2.51 7/29/2011 28386 PD -OLF, TIRE PRESSURE SENSOR 212.65 7/29/2011 28394 PD -BRAKE INSPECTION 32.85 7/21/2011 28327 PD -POWER STEERING RACK, TIE RO 1,592.13 7/21/2011 28329 PD- TRANSMISSION, STRUT ARMS, F 1,365.26 7/20/2011 28338 PD- HEADLIGHT SOCKETS AND LIGHT 282.93 224555 8/15/2011 011417 SPERLING, KAREN 137 4/18/2011 2010 SPERLING MO -2010 UTILITY TAX REBATE 137.84 224556 8115/2011 002548 SPRAGUE PEST CONTROL, 93.08 7/27/2011 1656854 DBC -PEST CONTROL SVC 93.08 224557 8/15/2011 004701 SPRINT, 5,088.58 712912011 400102318 -116 193 IT -07/11 CELLULAR AIRTIME 2,442.52 Bank of America Page 25 of 29 Check No. Date Vendor Inv Date Invo De scription Amount Check Total 7/29/2011 400102318 -116 IT -07/11 CELLULAR AIRTIiNIE 2,646.06 224558 8/15/2011 010072 ST. VINCENT DE PAUL SOCIETY, 5,007.53 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 EMERGENCY HUMAN S 5,007.53 224559 8/1512011 011454 STAPLES ADVANTAGE, 4,496.03 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 55.76 7/3112011 109616492 JULY 2011 OFFICE SUPPLIES- 41.04 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 48.06 7131/2011 109616492 JULY 2011 OFFICE SUPPLIES- 20.55 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 101.51 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 47.44 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 47.44 7131/2011 109616492 JULY 2011 OFFICE SUPPLIES- 78.88 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 60.67 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 45.77 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 88.74 7/3112011 109616492 JULY 2011 OFFICE SUPPLIES- 67.51 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 89.99 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 67.51 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 90.01 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 22.50 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 43.56 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 154.18 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 950.31 7/3112011 109616492 JULY 2011 OFFICE SUPPLIES- 539.60 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 48721 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 423 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 47.43 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 22.35 7131/2011 109616492 JULY 2011 OFFICE SUPPLIES-- 886.40 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 46.58 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 142.32 7/3112011 109616492 JULY 2011 OFFICE SUPPLIES- 112.51 7/31/2011 109616492 JULY 2011 OFFICE SUPPLIES- 8.88 7131/2011 109616492 JULY 2011 OFFICE SUPPLIES- 77.09 224560 8/15/2011 009566 STAPLES BUSINESS ADVANTAGE, 106.51 7/30/2011 8019271737 PD- OFFICE SUPPLIES 75.93 7/30/2011 8019271737 PD- OFFICE SUPPLIES 30.58 224561 8/15/2011 011134 STEN DER ZUMWALT, PLLC, 30,300.00 7/29/2011 321 MO -07/11 PUBLIC DEFENDER AG11- 30,300.00 224562 8/15/2011 007710 SUPERIOR LINEN SERVICE, 211.26 7125/2011 77369 DBC -LINEN SERVICE 30.79 8/1/2011 78890 DBC -LINEN SERVICE 23.82 8/1/2011 S79063 DBC -LINEN SERVICE 156.65 224563 8115/2011 009523 SYSTEMS FOR PUBLIC SAFETY, 1,211.91 7/26/2011 16886 PD- REPAIR POWER STEERING 1,100.73 7/21/2011 16907 PD- INSTALL EQUIPMENT RACK 11118 224564 8/15/2011 000588 TACOMA PUBLIC UTILITIES, 859.12 7/25/2011 100048250 DBC /KFT -07/11 DASH PT. RD- 575.61 7/25/2011 100048250 DBC /KFT -07/11 DASH PT. RD- 283.51 224565 8/15/2011 002176 TACOMA SCREW PRODUCTS INC, 118.30 7/25/2011 13890564 PKM- HARDWARE FOR BPA TRAIL SIG 5.21 7/27/2011 15100585 PKM -STLK DOCK REPAIRS- 12.55 7/2712011 15100719 PKM -LAG SCREWS- 100.54 224566 8/15/2011 001187 TECHNOLOGY EXPRESS, 1,796.90 7/2212011 170573 IT -RR FUJITSU 1716140 DOCUMENT 1,619.51 7/22/2011 170573 IT -RR FUJITSU ADVANCE EXCHANGE 177.39 224567 8/15/2011 009789 TERMINIX, 117.17 7/1812011 306514141 PKM -PEST CONTROL- 117.17 224568 8/15/2011 006033 THE FAB SHOP LLC, 2,404.60 7/23/2011 16779 PWFLT -REPLC REAR HINGE 2,404.60 224569 8/15/2011 012773 THOMPSON, CHRISTINA 119.50 8/12/2011 911773 PRCS -FEE REDUCTION CREDIT THOM 119.50 224570 8/15/2011 009280 THUNDERING OAK ENTERPRISES INC, 194 217.71 Bank of America Page 26 of 29 Check No. Date Vendor Inv Date Invoice Description Amount. Check Total 8/1/2011 5144 PKM -TREE SERVICE AG11 -003 217.71 224571 8/15/2011 004218 TIMCO INC, 36.76 7/2212011 214757 PWST -HOSE END & BAND CLAMP 36.76 224572 8/15/2011 012951 TRAVELERS CASUALTY & SURETY CO. 122,916.00 7/26/2011 AG10 -173 #2 PWTR- PEDESTRIAN SAFETY PROJECT 129,385.26 7/2612011 AG10 -173 #2 PWTR - PEDESTRIAN SAFETY PROJECT - 6,469.26 224573 8/15/2011 008902 TRI -CITY MEATS, 899.73 8/4/2011 248282 DBC- CATERING SUPPLIES 202.48 7/20/2011 247716 DBC- CATERING SUPPLIES 69725 224574 8/15/2011 003766 TUCCI & SONS INC, 389,172.15 812/2011 AG11 -066 #3 PWST -2011 OVERLAYAG11 -066- 409,654.89 81212011 AG 11 -066 #3 PWST -2011 OVERLAY AG11 -066- - 20,482.74 224575 8/15/2011 002426 UNITED GROCERS CASH & CARRY, 1,115.93 8/3/2011 192492 DBC- CATERING SUPPLIES 252.15 8/4/2011 178285 DBC - CATERING SUPPLIES 150.93 8/1/2011 191843 DBC - CATERING SUPPLIES 62.44 8/1/2011 191886 DBC- CATERING SUPPLIES 7.69 7/26/2011 190090 DBC - CATERING SUPPLIES 67.21 7/23/2011 189405 DBC - CATERING SUPPLIES 63.62 7/31/2011 191642 DBC- CATERING SUPPLIES 41.79 7/29/2011 190986 DBC - CATERING SUPPLIES 13525 7/20/2011 188191 DBC- CATERING SUPPLIES 109.63 7/20/2011 188321 DBC- CATERING SUPPLIES 122.67 7/20/2011 192744 DBC- CATERING SUPPLIES -15.87 7/2112011 188470 DBC- CATERING SUPPLIES 118.42 224576 8/15/2011 003837 UNITED PARCEL SERVICE, 2214 7/23/2011 0000F6588V301 PD -UPS DELIVER TO SECRET SERVI 22.14 224577 8/15/2011 001512 URESCO CONSTRUCTION MATERIALS, 197.34 7/27/2011 001 - 256725 PKM- TREATED WOOD- 197.34 224578 8/15/2011 004552 VALLEY CITIES COUNSELING, 12,625.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 GIRL'S CIRCLE EMP 1,250.00 7/31/2011 2ND QTR 2011 B ASHS -Q2 2011 MENTAL HEALTH COU 10,000.00 7/31/2011 2ND QTR 2011 A ASHS -Q2 2011 YOUTH DEVELOPMENT 1,375.00 224579 8/15/2011 003528 WA STATE CRIMINAL JUSTICE, 300.00 7/20/2011 2011 -1388 PD- MENTAL HEALTH FIRST AID TRN 250.00 7/19/2011 2011 -1383 PD -CRIME SCENE PHOTOGRAPHY TRN 50.00 224580 8/15/2011 012385 WA STATE DEPT OF LICENSING, 40.80 6/1/2011 CAS4104FW MC- CA54104FW VERIFY ID 40.80 224581 8/15/2011 000253 WA STATE DEPT OF TRANSPORTATN, 478.74 2/15/2011 RE- 313- ATB10215049 PW -WSDOT 2011 MAINT /STATE ROUT 23.38 2/15/2011 RE- 313- ATB10215049 PW -WSDOT 2011 MAINT /STATE ROUT 10.02 2/15/2011 RE- 313- ATB10215050 PW -WSDOT 2011 MAINT /STATE ROUT 311.74 2115/2011 RE- 313- ATB10215050 PW -WSDOT 2011 MAINT /STATE ROUT 133.60 224582 8/15/2011 003825 WA STATE DEPT OF TRANSPORTATN, 3,215.29 7/1212011 RE- 313- ATB10712111 PWST -S 320TH OFF RAMP AG10 -046 202.73 6/14/2011 RE- 313- ATB10614045 PWST -S 320TH OFF RAMP AG10 -046 654.67 6/14/2011 RE- 313- ATB10614055 PWST -S. 320TH OFF RAMP CONSTRU 2,357.89 224583 8/15/2011 000280 WA STATE EMPLOYMENT SECURITY, 95,861.97 7/9/2011 601 223 538 000 HR -2ND QTR 2011 UI TAX 83,955.97 7/912011 601 223 538 000 HR -2ND QTR 2011 UI TAX 11,906.00 224584 8/15/2011 000340 WA STATE INFORMATION SERVICES, 686.89 8/9/2011 2011070155 IT -07/11 SCAN SERVICE 302.23 8/9/2011 2011070155 IT -07/11 SCAN SERVICE 343.45 8/9/2011 2011070155 IT -07/11 SCAN SERVICE 41.21 224585 8/15/2011 004752 WA STATE LABOR & INDUSTRIES, 50.00 814/2011 21283 PD421283 EXPLOSIVE RENEW WED 50.00 224586 8/15/2011 000514 WA STATE -STATE REVENUES, 107,106.91 8/10/2011 JULY 2011 FI -07/11 STATE PORTION REMIT F 48,330.67 8/10/2011 JULY 2011 FI -07/11 PSEA COURT FEES #2 24,292.70 8/10/2011 JULY 2011 FI -07/11 PSEA COURT FEES #3 394.06 8/10/2011 JULY 2011 FI -07/11 ACCESSCOMMACCT 209.95 8/10/2011 JULY 2011 FI -07/11 MULTITRANSACCT 209.99 195 Bank of America Page 27 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 8/10/2011 JULY 2011 FI -07/11 PSEA JIS FEES 18,328.00 8/10/2011 JULY 2011 FI -07/11 TRAUMA VICTIMS FEES 4,519.11 8/10/2011 JULY 2011 FI -07/11 SCHOOL ZONE SAFETY 426.91 8/10/2011 JULY 2011 FI -07/11 AUTO THEFT PREY. 8,695.84 8/10/2011 JULY 2011 FI -07/11 BRAIN TRAUMA INJ 1,493.12 8110/2011 JULY 2011 FI -07/11 JUDICIAL STABILIZATIO 40.06 8/1012011 JULY 2011 FI -07/11 SBCC SURCHARGE FEES 166.50 224587 8/15/2011 006007 WALKER ACE HARDWARE, 59.90 7/20/2011 005846 DBC -POWER STRIP AND ADAPTER 59.90 224588 8/15/2011 012584 WASHINGTON TRACTOR INC, 18572 7/14/2011 4017464 PWFLT- CLUTCH CABLES 185.72 224589 8/1512011 000783 WASTE MANAGEMENT, 450.97 811/2011 1178694- 1055 -7 SWR -07/11 LITTER DISPOSAL SVCS 450.97 224590 8/15/2011 012910 WEIS, ROBERT J. 1,562.50 7/28/2011 4312 CDED- DEMOGRAPHIC BUSINESS ANAL 1,562.50 224591 8115/2011 001241 WEST COAST AWARDS, 1,713.03 5/17/2011 49367 PRCS -ST. MARY'S SHIRTS AG10 -09 192.72 8/2/2011 49642 DBC -STAFF SHIRTS 1,020.31 8/212011 49642 DBC -STAFF SHIRTS 500.00 224592 8/15/2011 000541 WESTERN EQUIPMENT DISTRIBUTORS, 220.08 7127/2011 678859 PWFLT - REPAIR /MAINT SUPPLIES 142.35 7/28/2011 679141 PWFLT - BEARINGS & NUT 77.73 224593 8/15/2011 012545 WHITE RIVER FAMILY CARE LLC, 185.00 7/9/2011 614421777 PD -07/11 PRISONER MED TREAT BU 185.00 224594 8/15 /2011 002087 WHITMAN GLOBAL CARPET CARE, 1,489.00 7/30/2011 47142 CHB- CARPET CLEANING; CITY HALL 1,489.00 224595 8115/2011 011523 WHOLESALE SPORTS, 120.44 7/27/2011 150 -00075 PKM- WADERS FOR WATER WORK- 120.44 224596 8/15/2011 010720 WILDER, SAMANTHA 225.00 8/2/2011 WECFW33 SWR - 06/11 -07/11 RECYCLING FROG 225.00 224597 8/15/2011 012960 WILSON, PETER 5.00 8/3/2011 03 -71097 REFUND PD -03 -71097 WILSON LAMINATE FE 5.00 224598 8/15/2011 001206 WSSUA -WA STATE SOFTBALL UMPIRE, 11,800.00 8/1/2011 621 PRCS- SOFTBALL UMPIRES SVCS AG1 4,045.00 7/5/2011 601 PRCS- SOFTBALL UMPIRES SVCS AG1 7,755.00 224599 8/15/2011 001121 WWEE -WA WOMEN EMPLOY /EDUCATION, 2,500.00 7/31/2011 2ND QTR 2011 ASHS -Q2 2011 REACH PLUS PROG. 2,500.00 224600 8/15/2011 012305 XTREME SIGNS & GRAPHICS, 163.95 7/26/2011 11 -1002 PKM -DASH POINT SIGN- 163.95 224601 8/15/2011 008036 YWCA SEATTLE- KING COUNTY, 1,625.00 8/1/2011 2ND QTR 2011 ASHS -Q2 2011 CHILDREN'S DV PRO 1,625.00 7113793 813/2011 009467 US BANK, 4,217.94 7/25/2011 07113793 PD- BKGRND CHECK WENATCHEE 51.42 7/25/2011 07113793 PD- BKGRND CHECK WENATCHEE 169.56 7/25/2011 07113793 PD- SHOPVAC FOR RECORDS AREA 54.75 7/25/2011 07113793 PD -NW GANG INV WALKER & ELLIS 600.00 7/25/2011 07113793 PD- WELDING HINGE - SWAT EQUIP 163.03 7/25/2011 07113793 PD- TACTICAL SILENCE TRNG DEMAR 99.00 7/25/2011 07113793 PD- MANAGE EMOTIONS B VOLLMER 79.00 7/25/2011 07113793 PD -SHIP CALEA FILES TO OK CITY 533.04 7/25/2011 07113793 PD- TERRORISM - EMI TRNG MURPHY 620.80 7/25/2011 07113793 PD- ANIMAL SERVICES DOG FOOD 87.01 7/25/2011 07113793 PD -ASO INTERVIEW PANEL 21.98 7/25/2011 07113793 PD -BASIC SRO TRNG T TILFORD 495.00 7/25/2011 07113793 PD- SUBPOENA BOOKS 26.47 7/25/2011 07113793 PD- LAMINATOR FOR RECORDS 149.81 7/2512011 07113793 PD -OLF, CLUTCH 535.25 7/25/2011 07113793 PD -BIKE SEATS & TOOL KIT 224.18 7/25/2011 07113793 PD -TYE DOWNS FOR CRT VEHICLE 61.18 7/25/2011 07113793 PD -BROOM FOR SALLY PORT AREA 8.35 7/25/2011 07113793 PD- BICYCLE SOFT GRIPS, TIRE TU 238.11 7114759 8/1/2011 009507 US BANK, 196 12,185.40 Bank of America Page 28 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 7/25/2011 JULY 2011 PRCS -RWB GENERAL ST ORE SUPPLIE 39.65 7125/2011 JULY 2011 PRCS- DINNER & A MOVIE 20.00 7/25/2011 JULY 2011 PRCS /FWCC- LASERQUEST FIT CAMP 75.00 7/25/2011 JULY 2011 PRCS /FWCC - LASERQUEST FIT CAMP 75.00 7/2512011 JULY 2011 FWCC -REPLC BROKEN DECK GRATE 100.07 7/25/2011 JULY 2011 FWCC -GROUP POWER LICENSE FEE 685.00 7/25/2011 JULY 2011 PRCS -FIRST AID KIT 45.17 7/25/2011 JULY 2011 PRCS /FWCC -FIT CAMP SNACK 8.49 7/25/2011 JULY 2011 PRCS /FWCC -FIT CAMP SNACK 8.48 7/25/2011 JULY 2011 FWCC -PVC PIPE & JOINTS 51.24 7/25/2011 JULY 2011 FWCC -PAINT 77.27 7/2 512 01 1 JULY 2011 PRCS- DINNER & A MOVIE 30.00 7/25/2011 JULY 2011 PRCS -MT RAINIER TRIP 15.00 7/25/2011 JULY 2011 PRCS -MT RAINIER TRIP 14.00 7/25/2011 JULY 2011 PRCS -REC INC SUMMER BBQ 103.39 7/25/2011 JULY 2011 PRCS -DAY CAMP SUPPLIES 74.01 7/25/2011 JULY 2011 FWCC- SPLASH - TACULAR BAGS 56.94 7/25/2011 JULY 2011 FWCC "CUSTOMER SVC" BOOK 14.82 7/25/2011 JULY 2011 PRCS /FWCC -FIT CAMP MOVIE TICKE 37.13 7/25/2011 JULY 2011 PRCS /FWCC -FIT CAMP MOVIE TICKE 37.12 7/25/2011 JULY 2011 FWCC- RUBBER STAMP 40.00 7/25/2011 JULY 2011 FWCC -SWIM TEAM CLOTHES - RESAL 841.35 7/25/2011 JULY 2011 FWCC -STOP WATCHES 61.24 7/25/2011 JULY 2011 FWCC -SCI FIT SEAT 183.38 7/25/2011 JULY 2011 PRCS -TAC RAINIER TICKETS DAY C 1,768.65 7/25/2011 JULY 2011 FWCC -CHILD CAR SEAT FOR TRAINI 75.00 7/25/2011 JULY 2011 PRCS /FWCC -FIT CAMP FIELD TRIP 26.99 7/25/2011 JULY 2011 PRCS /FWCC -FIT CAMP FIELD TRIP 26.98 7/25/2011 JULY 2011 PRCS - BRUNCH &A MOVIE 22.00 7/25/2011 JULY 2011 ASHS -CDBG TRNG, ENGE, LINGQUIS 769.20 7/25/2011 JULY 2011 MC- LANGUAGE LINE USAGE 7 /9/11 134.85 7/25/2011 JULY 2011 PRCS- MARNIERS TICKETS 21.64 7/25/2011 JULY 2011 PRCS- YAKAMA CULTURAL CNTR 44.00 7/25/2011 JULY 2011 PRCS -RIDE THE DUCK TRIP 201.92 7/25/2011 JULY 2011 PRCS- CRYSTAL MT. SR TRIP 30.00 7/25/2011 JULY 2011 PRCS - ARGOSY CRUISES 544.50 7/25/2011 JULY 2011 PRCS -MT. ST. HELENS TRIP 167.79 7/25/2011 JULY 2011 PRCS -MT. ST. HELENS TRIP 7525 7/25/2011 JULY 2011 PRCS- COULEE DAM TRIP 499.59 7/25/2011 JULY 2011 PRCS -RWB CANDY AND PRIZES 105.38 7/25/2011 JULY 2011 PRCS - SEATTLE STORM - DAY CAMP 1,687.00 7/25/2011 JULY 2011 PRCS- PIONEER FARMS - DAY CAMP 1,520.00 7/25/2011 JULY 2011 PRCS -FUN & FIT CRAZE SUPPLIES 35.04 7/25/2011 JULY 2011 PRCS -RWB 'WE CARE ALT SPORTS' 80.00 7/25/2011 JULY 2011 PRCS -FUN & FIT CRAZE SUPPLIES 48.86 7/25/2011 JULY 2011 PRCS- SHRINKY DINKS - DAY CAMP 55.81 7/25/2011 JULY 2011 PRCS -'WE GOT GAME' SUPPLIES 83.22 7/25/2011 JULY 2011 PRCS- MUSEUM OF GLASS - TEEN CA 85.00 7/25/2011 JULY 2011 PWTR -ITE TRNG J HANNAHS 150.00 7/25/2011 JULY 2011 PW- SUMMER PICNIC RESERVATION 230.00 7/25/2011 JULY 2011 SWM -STORM WATER MGMT TEXT BOOK 212.67 7/25/2011 JULY 2011 CC -07/11 MEETING DINNER 24.95 7/25/2011 JULY 2011 CC -07/11 MEETING DINNER 41.25 7/25/2011 JULY 2011 LAW -CDBG TRNG A. PEARSALL 724.11 7119491 8/2/2011 011218 US BANK, 7/25/2011 JULY 2011 PWST -SHIP GPS SYSTEM TO LOCATI 47.04 7/25/2011 JULY 2011 PKM- RETURN FLAG SHIPPING 34.38 7/2512011 JULY 2011 PKM- RETURN FLAG #1702231 - 535.50 7/25/2011 JULY 2011 PKM -SUN SCREEN FOR CREW 73.26 7/25/2011 JULY 2011 PKM - 'MOWING AHEAD' SIGNS 145.01 7/25/2011 JULY 2011 PKM -DRAIN SNAKES 35.26 7/25/2011 JULY 2011 PKM- AMERICORP RECOGNITION SUPP 2020 7/25/2011 JULY 2011 PKM- MEETING IN OLYMPIA 3.00 7/25/2011 JULY 2011 197 PKM- SOCCER NETS /BASE BAGS, CLE 3,581.43 5,698.73 Bank of America Page 29 of 29 Check No. Date Vendor Inv Date Invoice Description Am oun t Che ck Total Total Checks Issued 437 Total $4,034,489.04 465.88 998.08 1,746.50 18,151.59 198 7/25/2011 JULY 2011 PKM -500' MEASURE TAPES 48419 7/25/2011 JULY 2011 SWM -CISEC RENEWAL C STEFFEN 50.00 7/25/2011 JULY 2011 CC -NAME BADGE 13.10 7/25/2011 JULY 2011 CC- MICROPHONE PLAQUE 22.12 7125/2011 JULY 2011 SWM - FOLDING SAWS 43.73 7/25/2011 JULY 2011 SWM -100LL GASOLINE 64.40 7/2512011 JULY 2011 SWM -WALL POCKET ORGANIZER 23.53 7/25/2011 JULY 2011 SWM- SAFEWAY SEE RCPT 01 -84897 82.81 7/25/2011 JULY 2011 SWM - FLAGGER TRAINING 59.00 7125/2011 JULY 2011 PD -WATPA SUPPLIES 209.98 7/25/2011 JULY 2011 SWR -07/11 RECYCLE SVC 47.42 7/25/2011 JULY 2011 HR- WAPELRA CONF. J STANLEY 160.00 7/25/2011 JULY 2011 IT -BLUE TOOTH MICROPHONE 43.79 7/25/2011 JULY 2011 IT- LAPTON MDC 37.21 7/25/2011 JULY 2011 IT- LISTEN TECH BATTERIES 19.98 7/25/2011 JULY 2011 CD- PASSPORT MAILINGS 163.46 7/25/2011 JULY 2011 CD -APA DUES J SHULL 461.00 7125/2011 JULY 2011 CD -ICSC REGISTRATION P DOHERTY 210.00 7/25/2011 JULY 2011 CD -WRIST REST 7193 7125/2011 JULY 2011 CD -NW SIGN COUNCIL MTG LEMKE 25.00 8457307 8/9/2011 011291 JURY/WITNESS FUND, 7/29/2011 8457307 MC- REPLENISH JURY WITNESS FUND 465.88 8459473 8/9/2011 011291 JURY/WITNESS FUND, 8/9/2011 8459473 MC- REPLENISH JURY WITNESS FUND 998.08 8459480 8/9/2011 011291 JURY/WITNESS FUND, 8/912011 8459480 MC- REPLENISH JURY WITNESS FUND 1,746.50 354231528/11/2011 000061 WA STATE REVENUE DEPARTMENT, 8/11/2011 601 - 223 -5385 FI -07/11 REMIT USE TAX 1,484.98 8/11/2011 601- 223 -5385 FI -07/11 REMIT SALES TAX 5.13 8/11/2011 601- 223 -5385 FI -07/11 REMIT SALES TAX -FWCC 10,252.91 8/11/2011 601- 223 -5385 FI -07/11 REMIT SALES TAX DBC 4,411.91 8/11/2011 601 - 223 -5385 FI -07/11 REMIT SALES TAX FWCC 1,813.40 8/11/2011 601- 223 -5385 FI -07/11 REMIT SVC TAX/PW STOR 183.29 8/11/2011 601- 223 -5385 FI -07/11 REMIT SALES TAX DBC 3,909.37 8/11/2011 601 -223 -5385 FI -07/11 REMIT SALES TAX DBC - 3,909.37 8/1112011 601 - 223 -5385 FI -07/11 REMIT EXC TAX (ROUND[ -0.03 Total Checks Issued 437 Total $4,034,489.04 465.88 998.08 1,746.50 18,151.59 198 COUNCIL MEETING DATE: N/A ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2012 LEGISLATIVE SESSION'S CAPITAL BUDGET REQUEST POLICY QUESTION: N/A COMMITTEE: FEDRAC MEETING DATE: Aug 23, 2011 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Cary Roe DEPT: Public Works Background: Future city center development will require water /sewer /stormwater capacity upgrade. In early September, the State will be discussing next session's capital budget. As part of the process to develop the City's 2012 Legislative Agenda, the city will request resources to address this critical infrastructure project, which has regional economic impact. Since time is of the essence, in the interim the City will submit a request for State funds. Options Considered: NA MAYOR'S RECOMMENDATION: NA MAYOR APPROVAL: DIRECTOR APPROVAL: Commi a Council committe Council COMMITTEE RECOMMENDATION: NA Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: NA 199 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # 199