LUTC PKT 08-06-2001August 6, 2001
5:30 pm
City of Federal Way
City Council
Land Use/Transportation Committee
City Hall
Council Chambers
2.
3.
4.
MEETZNG AGENDA
CALL TO ORDER
Approval of Minutes of the July 16, 2001, Meeting
PUBI3C COMMENT (3 minutes)
BUSTNESS ]-FENS
A. SR18/SR161/I-5 Triangle Study
B.. Starlake Drainage Improvement/Water Main
Replacement Project
C. Commute Trip Reduction Interlocal with King County
Action Perez/lO min
Action Miller/lO min
Action Perez/10 min
FUTURE MEETING AGENDA ITEMS
Tax Exemption Ordinance
6. ADJOURN
Committee Members:
Dean McCo/gan
Jeanne Burbidge
Er/c Fa/son
C/ty Staff:
Kathy McClung, D/rector, Commun/ty Development Serv/ces
Sandy Ly/e, Admin/strat/ve Ass/stant
253,661.4116
I:~LU-TRANSLAugust 6, 2001 LUTC AGN doc
July 16, 2001
5:30 pm
City of Federal Way
City Council
Land Use/Transportation Committee
City Hal,!
Council Char~bers
MEETING SUMMARY
In attendance: Committee members Dean McColgan, Chair, Jeanne Burbidge and Eric Faison; Deputy Mayor Linda
Kochmar; Director of Community Development Services Kathy McClung; Public Works Director Cary Roe; City Attorney Bob
Sterbank; Traffic Engineer Rick Perez; Building Official Mary Kate Gaviglio; Temporary Administrative Assistant Kellie
Heslin.
1. CALL TO ORDER
Chair McColgan called the meeting to order at 5:30 pm.
2. APPROVAL OF MINUTES
The minutes of the July 2, 2001, meeting were approved as presented.
3. PUBLIC COMMENT
There was no public comment on any item not included in the agenda.
4. BUSINESS ITEMS
A. COMMUTE TRIP REDUCTION INTERLOCAL AGREEMENT -Washington State's Commute Trip
Reduction Law requires that all major employers, both public and private, who employ one hundred or more full-
time employees scheduled to arrive at a single worksite between 6:00 and 9:00 a.m., develop and implement a
Commute Trip Reduction Plan. Historically, WSDOT has provided funding through counties, which then distributes
funding to cities with affected worksites via Interlocal Agreements. In the future, WSDOT will be contracting directly
with cities. The City of Federal Way will continue to contract for services with King County. The City's pro-rata
share of the State CTR Grant Allocation amounts to $23,079 for the 2001 and 2002 fiscal years. The Committee
m/s/c a do pass recommendation to the City Council at the August 7, 2001, meeting.
B. COURTYARD VILLAGE DEVELOPMENT AGREEMENT - In November 2000, Larry Draper, developer of
the proposed Courtyard Village Senior Housing Project, requested and was granted a two-year extension for
construction and dedication of 19th Avenue SW and SW 344th Street improvements as required by the Developer
Agreement between the City and Mr. Draper. Mr. Draper asked for an extension of the date to commence
construction from July 1, 2001, to September 30, 2001. The Committee m/s/c approval of Mr. Draper's request.
C. ALTERNATE BUILDING CODES AMENDMENTS -As of 1998, the Uniform Building Code became an
historic document. No further updates or revisions will be made. In 1994, the International Conference of Building
Officials (ICBO) joined with the Southern Building Code Conference and the Council of American Building Officials
to form the International Code Council (ICC) to develop a new family of model codes called the International Codes.
Controversy generated by those with political and financial investment in the former code documents made the
Washington State Legislature reluctant to act on revising enabling legislation to name the I-Codes as the State code
in place of the Uniform codes. Caught in the middle of this debate are the design community, code officials and the
citizens they serve. The I-Codes have design provisions that better utilize space, reduce costs, and introduce other
innovations in building design and materials. Designers can apply for the use of the International Codes under the
current alternate methods and materials section of the Uniform Building Code. However, many professionals are
discouraged from doing so because of the investment of time and the uncertainty. Adoption of the I-Codes as an
approved alternate would eliminate an unnecessary procedural step; provide predictability for the applicant;
preserve the City's competitive position for commercial projects; and maintain the City's insurance rating for new
structures. The Committee m/s/c a do pass recommendation to the City Council at the August 7, 2001, meeting.
FUTURE MEETINGS
The next meeting will be held in Council Chambers at 5:30 pm on August 6, 2001.
ADJOURN
The meeting adjourned at 5:55pm.
DATE:
TO:
FROM:
VIA:
SUBJECT:
July 31,2001
Dean McColgan, Chair
Land Use / Transportation Committee
Rick Perez, City Traffic Engineer f)~
~aRT:8/H~~R-161/I-5 Trianngi~e~tudy
BACKGROUND
The Washington State Department of Transportation (WSDOT) is managing a study to determine short and
long-term solutions to congestion and safety issues in the vicinity of the 1-5/SR-18/SR- 161 interchange. WSDOT
budgeted $250,000 towards this study and requested financial and staff participation from adjacent and affected
agencies. The City Council approved $50,000 towards this study on December 5, 2000. King County contributed
$20,000 and the City of Milton contributed $5,000.
The final scope of work was successfully negotiated without significant revisions between WSDOT and the
consultant team. In order to complete the contemplated scope, WSDOT increased its funding of the study by
$50,000. City staff participated in the scope negotiations.
The attached draft Agreement outlines the City's requirements to participate on the Project Steering
Committee and contribute $50,000 towards the project (Exhibit "A"). The State will manage the project
consistent with the attached Scope of Work (Exhibit "B").
RECOMMENDATION
Staffrequests the Committee recommend authorizing the City Manager to execute the agreement with Washington
State Department of Transportation (WSDOT) to participate in the I-5 / SR-18 / SR-161 Pre-Design Study.
APPROVAL' OF cOMMITTEE :REPORT:
]l ~ ~ C--~mmi~-ee Member
,Committee Member
RAP:dl
cc: Project File
Day File
k:\lutc~2001 \triangle study agreement.doc
AGREEMENT GCA .
I-5 / SR-18 / SR-161 Pre-Design Study
THIS AGREEMENT, made and entered into this day of ,
, between the STATE OF WASHINGTON, Department of Transportation, acting by
and through the Secretary of Transportation, hereinafter called the "STATE" and the city of
Federal Way, hereinafter called the "CITY."
WHEREAS, I-5, SR-18 and SR-161 are important state routes within the CITY and
within south King County, and are Interstate Freeway and principal arterials respectively in
the CITY's road system; and
WHEREAS, the STATE and the CITY recognize the need to identify short and long-
range solutions through the I-5 / SR-18 / SR-161 Pre-Design Study, hereinafter called the
"Project"; and
WHEREAS, the STATE, with cooperation from the CITY, King County and the city of
Milton, has prepared a work program and project budget, which are described in Exhibit B
and Exhibit A respectively and are attached hereto and incorporated herein by reference;
and
WHEREAS, it is in the best interest of the CITY to participate in the oversight and
funding of said study for the mutual benefit of local and state road planning and design in the
area of the Project, and
NOW THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms,
conditions, covenants, and performances contained herein, or attached and incorporated and
made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS
I
PURPOSE
The purpose of this AGREEMENT is to set forth the mutual obligations, rights and
responsibilities of the STATE and the CITY with respect to the activities to be performed in
accordance with the work program described in Exhibit B.
II
STATE RESPONSIBILITIES
The STATE will act as the manager of the Project including administration of the
consultant contract, managing the Project budget, convening and leading a Project Steering
Committee, organizing the public involvement effort, and all other tasks necessary to
complete the Project.
The STATE will engage a consultant to perform the work program described in Exhibit
B and will provide the CITY with an opportunity to review the consultant's work and comment
on it.
7-10-01-draft-FW.ag~2.doc G CA ,
DRAFT
III
CITY RESPONSIBILITIES
The CITY, through its membership in the Project Steering Committee, will participate
in the oversight of the Project, review the consultant's work and, when appropriate, comment
on it.
The CITY agrees to contribute to the project budget the amount of $50,000 (fifty
thousand dollars) to be paid to the STATE after the execution of this agreement.
IV
EXTRA WORK
In the event it is determined that a change in the Scope of Work as described in
Exhibit B is required, consensus must be secured from the Project Steering Committee prior
to beginning such work. If an increase in the Project costs, due to a change in the Scope of
Work, results in the need for an increase in the CITY's contribution, a supplement to this
AGREEMENT will address this matter.
V
PAYMENT
The CITY shall provide the STATE with a lump sum amount of $50,000 (fifty thousand
dollars) for the Pre-Design Study upon execution of this agreement. The CITY agrees to
make payment for the work within 30 days from the receipt of billing from the STATE.
VI
LEGAL RELATIONS
Each of the PARTIES to this AGREEMENT shall protect, defend, indemnify, and save
harmless the other PARTY, its officers, officials, employees, and agents, while acting within
the scope of their employment as such, from any and all costs, claims, judgment, and/or
awards of damages, arising out of, or in any way resulting from, each of the PARTY's
negligent acts or omissions. No PARTY will be required to indemnify, defend, or save
harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is
caused by the sole negligence of the PARTY. Where such claims, suits, or actions result
from concurrent negligence of the PARTIES, the indemnity provisions provided herein shall
be valid and enforceable only to the extent of the PARTY's own negligence. Each of the
PARTIES agrees that its obligations under this subparagraph extend to any claim, demand,
and/or cause of action brought by, or on behalf of, any of its employees or agents. For this
purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to each
of the other PARTY only, any immunity that would otherwise be available against such claims
under the Industrial Insurance provisions of Title 51 RCW. In the event that any of the
PARTIES or combination of the PARTIES incurs any judgment, award, and/or cost arising
there from, including attorneys' fees, to enforce the provisions of this Section, all such fees,
expenses, and costs shall be recoverable from the responsible PARTY or combination of the
PARTIES to the extent of that PARTY's/those PARTIES' culpability. This indemnification
shall survive the termination of this AGREEMENT.
7-10-01-draft-FW.agr~2.doc GCA .
DRAFT
In the event that any party deems it necessary to institute legal action or proceedings
to enforce any right or obligation under this AGREEMENT, the PARTIES hereto agree that
any such action or proceedings shall be brought in a court of competent jurisdiction situated
in Thurston CITY, Washington.
VII
DURATION AND TERMINATION
This AGREEMENT shall become effective immediately upon signing by all parties and shall
remain in effect until March 31, 2002, unless terminated earlier than provided herein.
Either party may terminate this AGREEMENT upon 30-day prior written notification to the
other party. If this AGREEMENT is so terminated, the parties shall be liable only for
performance rendered or costs incurred in accordance with the terms of this AGREEMENT
prior to the effective date of termination.
7-104)1 -draft-FW.agr~2.doc 3 G CA .
DRAFT
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the
day and year first above written.
CiTY OF FEDERAL WAY
WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION
By By
Title
Date
APPROVED AS TO FORM:
Title
APPROVED AS TO FORM:
Assistant Attorney General
City Prosecuting Attorney
Date
Date
7-10-01 -draft-FW.agr#2.doc 4 G CA .
EXHIBIT "A"
I-5 / SR-18 / SR-161 PRE-DESIGN STUDY
FINANCIAL PLAN
TOTAL EXPENDITURES: CONSULTANT CONTRACTS
SF WORK:
$ 325,000
$ 50,000
TOTAL PROJECT REVENUES:
WSDOT $
CITY OF FEDERAL WAY $
KING COUNTY $
CITY OF MILTON $
TOTAL REVENUES
300,000.00
50,000.00
20,000.00
5,000.00
$ 375,000
DRAFT-ExhbtA.doc
(Federal Way)
GCA
Exhibit "B" - SCOPE OF WORK
1-5, SR-161 AND SR-18 "TRIANGLE" STUDY
SCOPE OF WORK
Project Description
Study Purpose: To develop short and long-term consensus-driven recommendations for
improving existing and future traffic circulation, reducing the number of accidents and the
accident severity in the vicinity of I-5, SR-161 and SR-18.
Location: The focus of the project' is located in and around the "Triangle" formed by i-5 to the
east, SR-161 to the west, and SR-18 to the north.
Potential road, intersection and interchange improvement concepts will be considered that reduce
congestion and improve safety within the following limits:
1-5: From the south end of the weigh-station (south of SR-161) to north of the I-5/SR-18
Interchange Ramps. I-5 Milepost Boundaries 141.25 - 142.00
SR-161: Military Road through the SRol61/SR-18 Intersection. SR-161 Milepost Boundaries
32.58 to 36.17
SR-18: From SR-99 to Weyerhaeuser Way. SR-18 Milepost Boundaries 0.00 to 1.08
Background: The 1-5, SR-161 and SR-18 "triangle" is experiencing severe traffic congestion
and safety problems. The congestion extends through both peak-hour periods and into mid-day.
The traffic volumes are expected to greatly increase in the next 20 years due to projected growth
in south King County and north Pierce County. The I-5/SR-18 Interchange loop ramps and the
SR~IS/SR-161 Intersection operate at a poor service level. The SR~18 Interchange on 1-5 has
been identified as a High Accident Location (HAL) for several years. The 1998 "High Accident
Location, High Accident Corridors and Pedestrian Accident Locations Study" noted the
following:
· 1-5 is a high-accident corridor (HAC) from the SR-18 Interchange to the South 320*
Street Interchange.
· Southbound 1-5 off ramp to westbound SR-18 is a high-accident location (HAL).
· Northbound I-5 off-ramp to westbound SR-18 is a HAL.
· SR-18 from SR-99 to I-5 is identified as a HAL.
· SR-161 from Military Road to SR-18 is identified as a HAC.
08/01/01 Final Scope o f Work I. - 1 - TranSystetns Corporation
Applicable Standards and Requirements
Conceptual designs shall be prepared in English units. Ail work shall be performed in
accordance with the procedures and requirements set forth in the latest editions (excluding metric
editions), amendments and revisions of the following publications, where applicable:
1. Washington State Department of Transportation (WSDOT) Publications:
a Design Manual (M22-01)
b. Local Agency Guidelines (LAG Manual) (M36-63)
c. Hydraulics Manual (M23-03)
d. Highway Runoff Manual (M31-16)
e. Highway Water Quality Manual (M22-15)
f Bridge Design Manual (M23-50)
g. Right-of- Way Manual (M26-01)
h. Utilities Manual (M22-87)
i. Environmental Procedures Manual (M31-10
j. EIS Format Standards (M31-14)
k. Plans Preparation Manual (M22-31)
1. Standard Plans for Road, Bridge and Municipal Construction (M21-O1)
m. Standard Specifications for Road, Bridge and Municipal Construction (M41-10)
(2000 edition, including the Division 1 APWA Supplement, as amended)
n. Traffic Manual (M51-02)
o. Construction Manual (M41-OO
2. American Association of State Highway and Transportation Officials (AASHTO)
Publications:
A Policy on Geometric Design of Highways and Streets (2001)
Standard Specifications for Highway Bridges, Sixteenth Edition (1998)
Roadside Design Guide (1996)
Highway Drainage Guidelines (1992)
Transportation Landscape & Environmental Design (1991)
Guide for Design of Pavement Structures (1993)
Guide for the Development of Bicycle Facilities (August 1991)
Any applicable AASHTO policy, where said policy is not in conflict with the
standards of the Washington State Department of Transportation, King County or
the CITY.
08/01/01 Final Scope of Work 1. 2 TranSystems Corporation
3. U.S. Department of Transportation (USDOT) Publications:
a Manual on Uniform Traffic Control Devices for Streets and Highways (2001)
b. Highway Capacity Manual (2000 HCM Update)
4. Local Agency Standards:
a. Standards and Requirements as applicable to City Streets.
08/01/01 Final Scope of Work 1. - 3 - TranSystems Corporation
Listing of Work Elements
The work will be divided into work elements, as listed below. Each work-element group
comprises a number of work elements, and will result in the production of specific deliverables.
The work-element groups will not be strictly sequential, in that the work in some of the groups
will overlap in some of the others.
Page
1.0
PROJECT MANAGEMENT .............................................................................................. 7
1.1 Prepare Integrated Work Plan ..................................................................................... 7
1.1.1 Organization/Communication Plan ................................................................. 7
1.1.2 Quality Assurance Plan ................................................................................... 7
1.1.3 Change Management Plan .............................................................................. 7
1.1.4 Risk Management Plan ................................................................................... 7
1.2 Prepare and Monitor Project Schedule ....................................................................... 7
1.3 Prepare Progress Reports and Billings ........................................................................ 7
1.4 Progress Meetings ....................................................................................................... 8
1.5 Ongoing Project Coordination .................................................................................... 8
1.6 Quality Assurance ....................................................................................................... 8
2.O
.4 GENCY AND COMMUNITY COORDINATION .......................................................... 8
2.1 Develop Public Involvement/Communications Plan .................................................. 8
2.2 Implement Public Involvement/Communications Plan .............................................. 9
2.2.1 Implement Media-Relations Component of Public ........................................ 9
Involvement/Communications Plan
2.2.2 Coordinate One-On-One Stakeholder Discussions ......................................... 9
2.2.3 Prepare Briefing Packages for Council Meetings ........................................... 9
2.2.4 Coordinate Presentation of Study Findings to Key Decision ......................... 9
Makers/Stakeholders
3.0 PROJECT STEERING COMMITTEE MEETINGS ..................................................... 10
3.1 Coordinate Preparation of Meeting Agendas ............................................................ 10
3.2 Ensure Meeting Attendance ...................................................................................... 10
3.3 Prepare Meeting Exhibits .......................................................................................... 10
3.4 Attend Final Team Chartering Meeting .................................................................... 10
08/01/01 Final Scope of Work 1. - 4 - TranSystems Corporation
Page
3.5 Attend/Facilitate Project Steering Committee Meetings .......................................... 10
3.6
3.5.1
3.5.2
3.5.3
3.5.4
3.5.5
Prepare
1st PSC Meeting ............................................................................................ 10
2nd PSC Meeting ........................................................................................... 10
3rd PSC Meeting ............................................................................................ 10
4th PSC Meeting ............................................................................................ 10
5th PSC Meeting ............................................................................................ 11
and Distribute Meeting Summaries ............................................................. 11
DA TA COLLECTION AND INITIAL STUDIES ........................................................... 11
4.1 Initial Traffic Data Collection/Generation ................................................................ 11
4.1.1 Collect and Generate Existing Traffic Counts .............................................. 11
4.1.2 Collect Existing Transportation Plans .......................................................... 11
4.1.3 Collect Existing Traffic Signal and Operational Data .................................. 12
4.1.4 Assess Existing Network Conditions ............................................................ 12
4.1.5 Develop Travel Forecasting Model .............................................................. 12
Determine Base Year and Future Year Analysis .................................... 12
Evaluate Existing Traffic Models ........................................................... 12
Identify Road Improvements to Include in Future Baseline Network .... 12
Update Existing Model ........................................................................... 12
Calibrate Updated Model ........................................................................ 12
Prepare Future Baseline Traffic Forecasts .............................................. 12
4.2 Identify Environmental Constraints .......................................................................... 13
4.3 Other Data Collection/Base Mapping ....................................................................... 13
4.3.1
4.3.2
4.3.3
4.3.4
Field Reconnaissance .................................................................................... 13
Identify Jurisdictional Policies that Influence Study .................................... 13
Review Planning Documents ........................................................................ 13
Prepare Study Area Base Maps ..................................................................... 13
08/01/01 Final Scope of Workl. - 5 - TranSystems Corporation
5.O
PaRe
SOLUTION SETS DEVELOPMENT AND ANAL YSIS ................................................ 14
5.1 Identify Initial Solution Concepts ............................................................................. 14
5.2 Prepare Conceptual Alignments ............................................................................... 14
5.3 Traffic Analyses ........................................................................................................ 14
5.3.1 Prepare Existing Conditions and Future Baseline Conditions ...................... 14
Traffic Analysis
5.3.2 Prepare Traffic Deficiency Analysis ............................................................. 14
5.3.3 Prepare Initial Traffic Analysis of Initial Solution Concepts ....................... 15
5.3.4 Prepare Traffic Analysis for Selected Concepts ........................................... 15
5.4 Preliminary Environmental Analysis ........................................................................ 15
5.5 Prepare Planning-Level Cost Estimates .................................................................... 15
5.6 Develop Solution Set Evaluation Criteria ................................................................. 15
5.7 Initial Screening of Solution Sets ............................................................................. 16
5.8 Optimize Solution Sets ............................................................................................. 16
5.9 Evaluate Solution Sets .............................................................................................. 16
6.0 REPORT/DOCUMENTATION ....................................................................................... 17
6.1 Develop Report Outline for Review ......................................................................... 17
6.2 Prepare Draft Project Report for Review ................................................................. 17
6.3 Team Review of Draft Project Report ...................................................................... 18
6.4 Prepare Final Project Report ..................................................................................... 18
08/01/01 Final Scope ofWorkl. - 6 - TranSystems Corporation
Work Element 1
Project Management
1.1
Prepare Integrated Work Plan
Upon receipt of Notice to Proceed, the CONSULTANT will prepare an "Integrated Work
Plan" for the project. The purpose of the Integrated Work Plan will be to provide a
document that will guide the study process in accordance with the procedures, guidelines
and protocol agreed to by the project partners during Project Chartering. The Plan will
contain, as a minimum, the following sections:
1.1.1 Organization/Communication Plan: The Organization/Communication Plan
will show how the Consultant Team is organized, and clearly identify channels of
communication between the CONSULTANT, STATE, agencies and stakeholders. It will
include a "Contact List" of all relevant participants in the project.
1.1.2 Quality Assurance Plan: The Quality Assurance Plan will describe the quality
assurance organization for the project; the criteria and format of deliverables; checklists
to be furnished; internal review drafts to be circulated; etc.
1.1.3 Change Management Plan: The Change Management Plan will describe how
"change" will be handled by the project team. It will assume that some change is
inevitable, and will describe contingency plans to handle changes of personnel, funding,
scope of work, budget and/or schedule that may be found to be necessary as the project
proceeds.
1.1.4 Risk Management Plan: The Risk Management Plan will establish a procedure
for managing risk on the project. It Will identify the primary project stakeholders and the
degree to which they, and their constituents, need to be kept informed of decisions that
will be taken as the study progresses. The Plan will also seek to identify issues that add
an element of risk to having a successful outcome to the project. Such issues could
include fatal environmental flaws, safety issues, operational issues, and permitting issues.
Product: 10 copies each of Draft and Final "Integrated Work Plan"
1.2
Prepare and Monitor Project Schedule
The CONSULTANT will develop a detailed project schedule, using Microsoft Project.
The schedule will reflect timing of major work elements, review periods, presentations,
meetings, and submittal of deliverables. The CONSULTANT will update the schedule as
necessary throughout life of the agreement and provide the STATE and partner agencies
with updated versions as they are developed.
Product: Original Project Schedule and Electronic Copies of Updates
1.3
Prepare Progress Reports and Billings
The CONSULTANT will prepare and submit progress reports and billings on a four-
week cycle, in a form approved by STATE, noting significant activities and percent
complete by work element. The Report will include notation of any unresolved issues,
08/01/01 Final Scope of Work l. - 7 ~ TranSystems Corporation
information needs, anticipated schedule variations, and expenditure rate of budget.
Billings shall be submitted no more frequently than once a month and shall follow
STATE billing procedures.
Product: Original and one copy of Progress Reports and Billings on a four-week cycle
1.4
Progress Meetings
CONSULTANT shall attend progress meetings with STATE's project manager.
CONSULTANT will assist in development of meeting agendas and provision of informal
minutes for each scheduled meeting. For budgeting purposes, it has been assumed that 6
Progress Meetings will be held.
Product: Informal Minutes and/or List of Action Items to be addressed, for each
meeting
1.5
1.6
Ongoing Project Coordination
CONSULTANT shall be responsible for managing all subconsultants involved in the
study. CONSULTANT will develop and execute subconsultant agreements with each
team member establishing work scope, budget and schedule. CONSULTANT will
review all subconsultant work prior to delivery to STATE to determine general scope
adherence and quality. Additionally, the CONSULTANT will schedule internal team
meetings on a regular basis to review the work scope, progress and related issues.
Quality Assurance
The CONSULTANT will implement the Quality Assurance Plan, prepared under Work
Element 1.1, for the duration of the project. The Quality Assurance Plan specifics shall
be approved by STATE and partner agencies prior to application to project deliverables.
Work Element 2
Agency and Community Coordination
2.1
Develop Public Involvement/Communications Plan
The CONSULTANT will develop a Public Involvement/Communications Plan for the
project. The plan will detail the agencies and public stakeholders that should be engaged
in the project, the milestones at which that involvement will be most meaningful, and the
strategies that will be used to interact with, and obtain feedback from, these audiences. A
draft of the plan will be submitted to STATE for review, and revised based on comments
received. Public involvement activities that are anticipated to be included in the plan
include Work Elements 2.2.1 through 2.2.4 described below.
Product:
20 copies of Draft Public Involvement/Communications Plan, and 20 copies
and one photo-ready original of Final Public Involvement/Communications
Plan
08/01/01 Final Scope of Workl. - 8 - TranSystems Corporation
2.2
Implement Public Involvement/Communications Plan
The CONSULTANT, in ongoing consultation with the STATE, will implement the
individual elements of the Public Involvement / Communications Plan.
2.2.1 Implement Media Relations Component of Public Involvement/
Communications Plan: The CONSULTANT will be responsible for developing
the schedule and messages for media contact, and drafting media releases. The
STATE will finalize and distribute releases.
Product: 6 Draft Media Releases for Finalization/Distribution by OUM
2.2.2
Coordinate One-On-One Stakeholder Discussions: The CONSULTANT will
be responsible for coordinating discussions between the study team and key
stakeholders. These stakeholders could include the Chamber of Commerce;
adjacent property owners such as Weyerhaueser and Enchanted Village; and
special environmental interest groups such as Friends of the Hylebos.
Coordination will include arranging meetings, developing agendas, attending
meetings, taking notes, and coordinating any follow-up, as necessary.
Product: Coordination of up to 6 Stakeholder Discussions
2.2.3
Prepare Briefing Packages for Council Meetings: The CONSULTANT will be
responsible for preparation of information to support presentations to King
County Council and Milton and Federal Way City Councils.
Product:
I
3 Briefing Packages for Council Meetings - Project Introduction and I
Challenges, Preliminary Findings, Recommendations
I
2.2.4
Coordinate Presentation of Study Findings to Key Decision Makers/
Stakeholders: The CONSULTANT will be responsible for preparation of project
information to be used in conjunction with briefing packages (see 2.3.3).
CONSULTANT will coordinate with Project Steering Committee members to
schedule study information presentations.
Product:
3 Presentations - Project Introduction and Challenges, PreliminaryI
Findings, Recommendations
08/01/01 Final Scope of Work 1. - 9 - TranSystems Corporation
Work Element 3
Project Steering Committee Meetings
3.1 Coordinate Preparation of Meeting Agendas
The CONSULTANT will coordinate with STATE's project manager in the preparation of
an agenda for each Project Steering Committee (PSC) Meeting.
lProduct: Meeting Agendas for Final Team Chartering Meeting and 5 PSC Meetings
3.2
3.3
Ensure Meeting Attendance
The CONSULTANT will assist STATE's project manager in ensuring attendance of the
Parmers at each Project Steering Committee Meeting.
Prepare Meeting Exhibits
The CONSULTANT will be responsible for preparing all necessary exhibits for the
Project Steering Committee Meetings in support of the agenda.
Product: Displays & Exhibits for Project Steering Committee Meetings
3.4
3.5
Attend Final Team Chartering Meeting
A final team chartering meeting will be held to endorse the proposed Scope of Work for
the study, and to sign a Chartering Agreement endorsing the study purpose, vision, and
mission statements.
Attend/Facilitate Project Steering Committee Meetings
The following Project Steering Committee (PSC) Meetings will be held:
3.5.1 1st PSC Meeting: The first PSC Meeting will be held approximately one month
after the final chartering session. The purpose of this meeting will be to review
the results of initial data-gathering efforts, and to brainstorm potential solutions to
the traffic safety and congestion problems that have been identified.
3.5.2 2na PSC Meeting: The second PSC Meeting will be held as data gathering and
initial studies are being completed. At this meeting, initial solution concepts will
be reviewed, and any concepts having "fatal flaws" will be dropped from further
consideration. This meeting will also be used to review a draft set of evaluation
criteria developed by the CONSULTANT under Work Element 5.6.
3.5.3 3ra PSC Meeting: This meeting will be timed to coincide with the time that
approximately 50% of the budget has been expended. The Team Charter will be
revisited and reaffirmed, or amended if considered necessary. The meeting will
also be used to review the initial screening of the solution sets (Work Element
5.7).
3.5.4 4th PSC Meeting: This meeting will be timed to coincide with the time that
approximately 75% of the budget has been expended. The Team Charter will be
08/01/01 Final Scope of Workl. o 10- TranSystems Corporation
3.5.5
revisited and reaffirmed, or amended if considered necessary. The meeting will
also be used to further review and optimize the solution sets (Work Element 5.8).
5th PSC Meeting: It is anticipated that this will be the final meeting of the
Project Steering Committee during this initial phase of the study. It will be used
to provide comments on the Draft Final Report, which will have been distributed
to the Partners prior to the meeting, and to endorse the initial concepts selected
for further development.
Product: Meeting Agendas and Meeting Facilitation
3.6
Prepare and Distribute Meeting Summaries
The CONSULTANT will prepare written summaries of each meeting, listing all "action
items" agreed to, and noting the person responsible and the anticipated completion date
for each action item.
Product: Meeting Summaries in electronic format for distribution to Partners
Work Element 4
Data Collection and Initial Studies
4.1
Initial
4.1.1
Traffic Data Collection/Generation
Collect and Generate Existing Traffic Counts: The CONSULTANT will
identify the location and type (i.e., 24-hour hose counts, peak intersection
turning/through movement counts) of traffic counts needed for the existing
conditions and model calibration tasks. The CONSULTANT will then collect and
compile recent count data (1999 or newer) from STATE, the City of Federal Way,
the City of Milton, the City of Edgewood, King County, and other sources. The
CONSULTANT also will arrange for all remaining necessary traffic counts to be
made by local jurisdiction staff or by a traffic counting firm, including locations
for which counts exist only prior to 1999..
Product: Existing Traffic Counts
4.1.2
Collect Existing Transportation Plans: The CONSULTANT will obtain from
STATE and participating local jurisdictions available 2003-2022 State Highway
Systems Plan/Washington Transportation Plan; WSDOT Core HOV Program/
Studies (King/Pierce Counties); SR-167 Extension Tier-II EIS; Comprehensive
Plan Transportation Elements or other transportation plans; 6-year Transportation
Improvement programs (TlP's); project-related traffic analyses; and development
traffic impact studies. These existing plans and studies will be reviewed and
briefly summarized.
08/01/01 Final Scope of Workl. - 11 - TranSystems Corporation
4.1.3
4.1.4
4.1.5
Collect Existing Traffic Signal and Operational Data: The CONSULTANT
will obtain necessary traffic signal phasing/timing data, cycle/storage lane
failures, roadway characteristics such as the number of lanes, geometry. The
CONSULTANT will obtain all relevant and available data from the STATE and
local agencies as available. Where these data cannot be obtained from the
STATE or local agencies, the CONSULTANT will estimate the data based on
field observations and professional judgment. The CONSULTANT will
document assumptions made in this manner.
Assess Existing Network Conditions: Based on the review of existing plans and
studies, the CONSULTANT will prepare an assessment of traffic operations and
safety conditions on the existing road network.
Develop Traffic Forecasting Model: The CONSULTANT will develop a traffic
forecasting model for use in this study. This model will be based on the existing
PSRC or City of Federal Way model, and may be modified if necessary to
generate local area forecasts. Model output and spreadsheet post-processing will
be utilized to generate traffic forecasts for the future year baseline and
alternatives.
Determine Base Year & Future Year Analysis: The CONSULTANT will
recommend a calendar year to be used as the future analysis year.
· Evaluate Existing Traffic Models: The CONSULTANT will review and
evaluate the network, zone structure, and trip tables comprised by the PSRC,
King County, and City of Federal Way models. The CONSULTANT then
will recommend a model for use in the study, and identify modifications and
improvements that may be needed to make the models appropriate for use in
this study.
Identify Road Improvement to Include in Future Baseline Network:
Based on the review of existing plans, TIP's, and studies, the CONSULTANT
will recommend a specific set of planned/programmed road improvements to
include in the future baseline network.
Update Existing Model: The CONSULTANT will develop a traffic model
for use in this study by incorporating modifications, identified in the
"Evaluate Existing Traffic Model" sub work element, that are deemed
necessary to represent significant existing and future land uses, the future
baseline road network, and travel demands at the level of detail needed for the
study traffic analyses.
· Calibrate Updated Model: The CONSULTANT will calibrate the traffic
model developed for use in this study to local traffic conditions, as
represented by the traffic-count data collected under Work Element 4.1.1.
Prepare Future Baseline Traffic Forecasts: The CONSULTANT will
prepare analysis-year p.m. peak-hour traffic forecasts for the baseline road
network. These forecasts will be based on existing traffic counts adjusted by
growth factors developed using the traffic model.
Product: Technical Memorandum on Future Baseline Traffic Forecasts
08/01/01 Final Scope of Work 1. - 12 - TranSystems Corporation
4.2
Identify Environmental Constraints
A narrative and graphic overview will be prepared noting environmental constraints in
the study area. This will include both man-made and natural features and will be derived
from a review of existing, published data and a field check of the study area. Specifically,
notation will be of geology and soils, water resources, wetlands, land use, farmlands,
recreation, cultural resources, social and economic factors, hazardous materials, air
quality, noise, visual quality and public services/utilities. Critical-area designations from
each affected jurisdiction will be reviewed along with the National Wetlands Inventory.
Wetland delineations will not be part of this effort. A summary will be produced that
highlights the key constraints.
IProduct: Graphic and Narrative Summary of Environmental Constraints
4.3
Other
4.3.1
4.3.2
4.3.3
4.3.4
Data Collection/Base Mapping
Field Reconnaissance: Key members of the Consultant team will make field
reconnaissance visits to the study site to verify the accuracy of existing data,
and/or to gather new data. Such data verification/gathering could be related to
traffic, roadway geometrics, access needs, utility locations, right-of-way,
environmental constraints, etc.
Identify Jurisdictional Policies that Influence Study: The CONSULTANT
will coordinate with the Partner jurisdictions and the permitting agencies to
determine what policies may be in effect that could influence the outcome of the
study and/or subsequent phases of project development. In particular, local
jurisdiction GMA documents (especially critical areas and future land use) will be
reviewed for relationship to the project.
Review Planning Documents: The CONSULTANT will review all available
planning documents for the State, King County, Federal Way, Milton and
Edgewood to ensure that, to the extent possible, the proposed solution sets are
compatible with these documents.
Prepare Study Area Base Maps: The CONSULTANT will prepare base maps
for the study area based on available aerial photography and mapping. These will
be used to develop the conceptual alignments being considered (Work Element
5.2). The base maps will include, but not be limited to, the following:
· Major Utility Facilities
· Existing Right-of-Way
· Existing Wetlands
The STATE will assist the CONSULTANT in collecting the necessary data for
the above-listed items.
IProduct: Study Area Base Maps in electronic format
08/01/01 Final Scope of Workl. - 13 - TranSystems Corporation
Work Element 5
Solution Sets Development and Analysis
5.1
Identify Initial Solution Concepts
The CONSULTANT will work with STATE and the Project Steering Committee to
identify a series of initial solution concepts. Although, these concepts will focus on
identifying long-range solutions, the effectiveness of short-term improvements, based on
existing plans (CIPs/TIPs), will also be evaluated. Similarly, the long-range solutions
will be evaluated to determine how the construction can be staged to accommodate
anticipated traffic growth and funding constraints. Conceptual alignments will start to be
developed following the brainstorming session programmed to coincide with the first
PSC Meeting.
5.2
Prepare Conceptual Alignments
Using the base maps developed under Work Element 4.3.4, the CONSULTANT will
prepare conceptual-alignment layouts that meet FHWA, STATE and CITY standards, to
illustrate the concepts being considered and show their impact upon the existing roadway
infrastructure, and adjacent property.
Product: Conceptual-Alignment Layouts for distribution at PSC Meetings
5.3
Traffic Analysis
5.3.1 Prepare Existing Conditions and Future Baseline Conditions Traffic
Analysis: The CONSULTANT will prepare capacity/LOS analyses for the
existing road system using existing traffic counts and for the future baseline road
system with forecasted baseline traffic volumes. The CONSULTANT also will
review and evaluate traffic accident records for study-area medals and freeways.
The CONSULTANT will specifically evaluate the latest WSDOT High Accident
Corridor (HAC), High Accident Location (HAL) and Pedestrian Accident
Location (PAL) reports as provided by the STATE. The results of the
capacity/LOS and accident analyses will be compiled into a technical
memorandum describing traffic operations and safety conditions on the existing
road system and on the future baseline road system.
Product: Technical Memorandum on Existing and Future Baseline Conditions
5.3.2
Prepare Traffic Deficiency Analysis: The CONSULTANT will identify road
segments and intersections with capacity, operational, or safety deficiencies (i.e.,
inadequate capacity, substandard LOS angor greater-than-normal accident
experience) based upon the existing and future baseline conditions traffic
analysis.
IProduct: Technical Memorandum on Traffic Deficiencies
08/01/01 Final Scope ofWorkl. - 14 - TranSystems Corporation
5.3.3
Prepare Initial Traffic Analysis of Initial Solution Concepts: The
CONSULTANT will prepare an initial "planning-level" capacity/LOS analysis of
the key road segments and intersections impacted by the initial solution concepts
based upon the baseline traffic forecasts, adjusted to represent the initial concepts.
Product: Technical Memorandum on Results of Initial Traffic Analysis of
Initial Solution Concepts
5.3.4
Prepare Traffic Analysis for Selected Concepts: The CONSULTANT will
modify the traffic model network to represent the selected concepts and prepare
analysis-year p.m. peak-hour traffic forecasts. The CONSULTANT will use HCS
and Synchro software to prepare an operational analysis of the key road segments
and intersections comprising the selected concepts based on the traffic forecasts.
Product: Technical Memorandum on Results of Traffic Analysis for Selected
Concepts
5.4
Preliminary Environmental Analysis
An analysis will be prepared for each of the primary options under consideration that
describes potential impacts by element of the environment. This will be in the form of a
SEPA Checklist and will be annotated where necessary. Potential avoidance and
mitigation measures will be identified. Where possible, environmental documentation
and permitting needs for further development of the solution sets will be identified.
If additional environmental analysis is required it will be addressed through a separately
negotiated budget supplement.
Product:
Technical Memorandum Summarizing Potential Impacts and Mitigation
Measures, and Identifying Environmental Documentation and Permitting
Needs Required for Further Development of the Solution Sets
5.5
Prepare Planning-Level Cost Estimates
The CONSULTANT will prepare planning-level cost estimates for each of the solution
concepts being considered. The level of detail of the estimates will be commensurate
with the conceptual nature of the solutions at this stage, but will be sufficient to enable a
cost comparison to be made between the different solution sets. Planning-level cost
estimates will be prepared for short-term solutions, as well as for the long-term solution
sets.
Product: Cost Estimates for Short-Term / solution
Planning-Level
Long-Term
sets.
5.6
Develop Solution Set Evaluation Criteria
The evaluation criteria to be used for both the initial screening (Work Element 5.7), and
for the subsequent selection of concepts for further development (Work Element 5.10)
08/01/01 Final Scope of Work 1. - 15 - TranSystems Corporation
will be developed by the CONSULTANT in close coordination with STATE and the
Partners.
IProduct: List of Solution Set Evaluation Criteria
5.7
5.8
5.9
Initial Screening of Solution Sets
As part of a two-stage evaluation process, an initial screening of the solution concepts
will be performed, and those found to be non-viable will be eliminated from further
development. Reasons for advancing or dropping alternative concepts will be fully
documented for later use. The following factors will be considered in evaluating the
solution concepts:
· Traffic flow, capacity and safety
Access opportunities and constraints
· Freight and goods movement
Transit/multimodal opportunities, including potential park-and-ride sites
· Compatibility with land-use plans
· Compliance with design standards
· Environmental impacts
· Right-of-way requirements
· Maintenance requirements
· Traffic maintenance during construction
· Construction cost
Each concept will be evaluated in accordance with the agreed-upon evaluation criteria
(Work Element 5.6), initially by the CONSULTANT, and subsequently with STATE and
the Project Steering Committee.
Optimize Solution Sets
Following the initial screening of the solution sets, the CONSULTANT will refine and
further analyze the remaining concepts to develop them in enough detail to allow
informed comparisons to be made between them.
Evaluate Solution Sets
The CONSULTANT will evaluate the solution sets using the evaluation criteria
developed under Work Element 5.6. A matrix analysis technique will be used to evaluate
each concept with respect to its effectiveness in meeting transportation needs, as well as
meeting engineering, traffic, safety, environmental, economic and jurisdictional
constraints and opportunities.
A systematic procedure will be established to measure the effectiveness of the concepts
in fulfilling the needs of the project and the corresponding criteria that are established.
An evaluation and rating technique, based upon descriptive and quantitative
08/01/01 Final Scope of Workl. - 16 - TranSystems Corporation
documentation, will be established to portray the advantages and disadvantages of each
concept, and the tradeoffs among the concepts.
Product: Completed Matrix Evaluation Sheets
Work Element 6
Report/Documentation
6.1
Develop Report Outline for Review
The CONSULTANT will develop a draft report outline for review by STATE and the
Project Steering Committee prior to commencing preparation of the Draft Project Report.
IProduct: Report Outline for Review
6.2
Prepare Draft Project Report for Review
The results of the foregoing studies will be documented in a Project Report that will
initially be prepared in draft form for review by STATE and the Project Steering
Committee. The report will contain a summary of all traffic, engineering and
environmental factors relating to each of the solution concepts considered, including the
no-build alternative. It will also include information documenting solution concepts that
The report shall include, but
were dropped during the screening and evaluation process.
not be limited to the following:
· Documentation of public input
· Documentation of stakeholder input
· A summary of the traffic studies
· A summary of the environmental studies
· A description of the solution sets considered
· A summary of the planning-level cost estimates
· A summary of the solution set evaluation criteria
· A summary of the results of the initial screening of solution sets
· A solution-set evaluation matrix
· A report bibliography
· Appendices (to be determined)
· Recommendations:
o For long-term, staged solution concepts
o For short-term solution concepts
o That identify potential partnerships to expedite the next steps
o For work to be performed during the next phase of project development
The CONSULTANT will distribute the Draft Project Report for review by the STATE
and members of the Project Steering Committee. Additional copies may also be required
08/01/01 Final Scope of Workl. - 17- TranSystems Corporation
for Council Member review. For budgeting purposes, it is anticipated that 20 copies of
the Draft Project Report will be printed.
IProduct: 20 copies of Draft Project Report
6.3
Team Review of Draft Project Report
The Draft Project Report will be distributed prior to the fifth Project Steering Committee
Meeting, and the Partner's comments will be discussed at this meeting. Following
review of the Draft Project Report by STATE and the Project Steering Committee,
STATE will collate all review comments into a single document for transmittal to the
CONSULTANT.
I' Product: Collated set of Comments (by STATE)
6.4
Prepare Final Project Report
The CONSULTANT will revise the report to address all the comments provided by
STATE and the Project Steering Committee, and prepare the final document for printing.
For budgeting purposes, it has been assumed that 40 copies of the Final Project Report
will be printed. The CONSULTANT will provide one camera-ready original of the final
report to the STATE.
Product:
40 copies, one camera-ready original, and one electronic copy of Final[
Project Report
08/01/01 Final Scope of Workl. - 18 - TranSystems Corporation
DATE:
TO:
FROM:
VIA:
SUBJECT:
August 6, 2001
Dean McColgan, Chair
Land Use / Transportation Committee
Ken Miller, Deputy Public Works Director
David H. Mose~~ager
Star Lake Basin Drainage Improvements and Water Main Replacements Project
BACKGROUND
Prior to release ofretainage on any Public Works project, the City Council must accept the work as complete to
meet State Department of Revenue and Department of Labor and Industries requirements. The final cost for the
Star Lake Basin Drainage Improvements and Water Main Replacement contract is $942,785.40. This cost is
$128,496.68 below the approved construction contract budget of $1,071,282.08 (includes contingency).
RECOMMENDATION
Staff is requesting the Land Use / Transportation Committee accepts the Star Lake Basin Drainage Improvements
and Water Main Replacement Project construction contract as complete.
C~mmittee Chair ' ~,~~n;tt~e ~r~' · · 'i.:':~
KM:dl
cc: Project File
Day File
K:~LUTC',20Ol~Starlake Basin Acceptance memo.doc
DATE:
TO:
FROM:
SUBJECT:
August 6, 2001
Dean McColgan, Chair
Land Use / Transportation Committee
Richard A. Perez, Traffic Engineer ~
Sarady Long, Traffic Analyst
2002 Commute Trip Reduction (CTR) Program Professional Agreement with King
County Metro
BACKGROUND
Washington State's Commute Trip Reduction (CTR) Law was adopted by the 1991 Legislature and
incorporated into the Washington Clean Air Act as RCW 70. 94.521 through 70.94.551. Its intent is to improve
air quality and reduce fuel consumption and traffic congestion through employer-based programs by
encouraging the use of alternatives to single occupant vehicle (SOV) during a commute trip.
The law requires that all major employers, both public and private, who employ 100 or more full-time
employees who are scheduled to arrive at a single worksite between 6:00 a.m. and 9:00 a.m. to develop and
implement a Commute Trip Reduction Plan. Currently, there are 15 employers within the City of Federal Way
that are affected by the CTR Law. The employers that are currently affected are as follows:
2.
3.
4.
5.
6.
7.
8.
9.
10.
Berger/ABAM Engineers, Inc.
Capital One
City of Federal Way
Orion Industries
Finance Pacific
Saint Francis Hospital
United States Government Postal Services
USAA Insurance
World Vision
Weyerhaeuser Company Sites (6 sites)
PROFESSIONAL SERVICES AGREEMENT
In order to comply with the state CTR Law and to ensure consistency and fairness in its administration, the
City has entered into a Professional Services Agreement with King County Metro. Staff believes this is a cost-
effective relationship, as most cities have a full-time CTR coordinator. The purpose of the agreement with
Metro is to delegate implementation of the CTR Act as required by state law and local CTR Ordinances. The
work performed under this agreement is as described in the attached Exhibit "A", Scope of Work. The
Agreement for the first half of the 2001/2003 biennium will be funded with a combination of state CTR Grant
and CTR/Congestion Mitigation Air Quality (CMAQ) Grant monies. The CTR state grants and expenditures
for the 2001/2003 biennium are as shown in Table I.
Memorandttrn
Subject: 2001 Implementation of Commute Trip Reduction (CTR) Plans and Program Agreement with WSDOT
August 6, 2001
Page 2
Table I. - 2001/2003 Biennium CTR Grants and Expenditure
Year No.' Of State CTR Est. CMAQ (Task 1 Professional Services
Sites Grant and 2) Grant Funds with KC Metro
Available
~/01/01 - 6/30/02 15 $23,079.00 $11,354.00 $31,203.00
7/01/02 - 6/30/03 15 $23,079.00* $0.00 $30,686.00**
* Estimated allocation based on current 15 affected sites and current state funding level
** Estimate based on current 15 sites without CMAQ grant administration costs and 3.0 percent
increase from last contract
As shown, the City would receive a total of $34,433 (state CTR technical grant and CMAQ grant) for the first
half of the 2001/2003 biennium. These grants would be sufficient to fully fund the 2001/2002 Agreement with
Metro, which is estimated at $31,203.00. However, additional funding would have to be identified for the
second half of the 2001/2003 biennium. Staff anticipates presenting this as a New Program Request in the
mid-biennium budget adjustment to council next year.
CITY-WIDE CTR RESULTS
The CTR program in Federal Way has been very successful in reducing single occupancy vehicle (SOV) and
vehicle mile travel (VMT). Since the first survey in 1993, the all-city SOV average has dropped from 85% to
72%. Table II shows the City's average SOV rate along with the King County and South County Sub-areas.
Below is some of the Commuting Program implemented at affected sites in Federal Way.
· Up to 100% vanpool subsidies
· Shuttle to and from Seattle Tacoma airport, and between buildings (for Weyerhaeuser sites)
· Financial Incentives in the form of Commuter Bonus (CB) Voucher ranging from $15 to
$25 per month for alternative mode users. CB Vouchers can be used as cash toward the
purchase of transit tickets, vanpool fares, gas, a carwash and the REI retail store.
· Preferential Parking for Vanpools and Carpools
This year, the Weyerhaeuser Company was recognized as a Governor's Commute Smart winner for their
outstanding effort in reducing commute trips. In addition, the Weyerhaeuser Company and USAA Insurance
were recognized as a Diamond Ring Award winners by the Economic Development Council of Seattle and
King County.
STATUS OF CITY HALL CTR PROGRAM
The SOV rate for the City of Federal Way employees at City Hall is 85%, which is a two (2) percent
reduction since the last survey in 1999. Although the City made progress in reducing both SOV and VMT,
the City still falls short of the 2001 goal of 68 percent. As required by state CTR Law, the City is required
to take additional actions to reduce its employees' SOV commuters. The City's Commute Program
includes the following:
· $15 per month in Commuter Bonus Vouchers
· Alternative Work Schedule
· Guaranteed Ride Home
· Preferential parking for alternative mode users.
Memorandum
Subject: 2001 Implementation of Commute Trip Reduction (CTR) Plans and Program/lgreement with WSDOT
August 6, 2001
Page 3
The incentive program and alternative work schedule have been very effective in reducing single occupancy
vehicles (SOV). Currently, there are five (5) employees benefiting from the incentive program and over 74
employees participating in an alternative work schedule (City Hall only).
RECOMMENDATIONS
Staff recommends placing the following item on the September 4, 2001 City Council consent agenda:
Authorize the City Manager to execute the Professional Services Contract with King County Metro in the
amount of $31,203 for CTR Support Services.
APPROVAL OF COMMITTEE REPORT:
.Committee Chair
.Committee.Membei; ....... ..:
"'.Committee Member
RAP:dl
cc: Project File
Day File
K:~LUTCX2001X2002PA KC-contract.doc
Federal Way - Exhibit A
Commute Trip Reduction Services Contract
Scope of Work
Period: July 1, 2001, through June 30, 2002
Work Activities - 15 current sites
Schedule
Notification of new sites
1. Identify contact for potential sites
2. Send notification inquiry
3. Confirm status
4. Secure state code
5. Create timeline and legal file
As needed
Survey
Goal Measurement sites ( 1 - mandatory)
Baseline (0)
1. Alert employer to survey timeline
2. Track survey completion and processing
3. Send survey results to employer
First quarter and
as necessary
Co
Program review
Goal measurement sites ( 13 )
Non-goal measurement sites ( 2 )
1. Remind employers of submittal deadlines
2. Monitor program report receipt
3. Review revised programs for sites that did not make progress and evaluate
the potential for progress toward SOV reduction
4. Review program reports for completeness for new sites and for sites that
made progress toward goal
5. Recommend action to jurisdiction
6. Generate approval letter for City signature
Ordinance
schedule by
Site
Eo
Exemptions & Modifications
1. Inform new sites about process and criteria
2. Receive requests and copy to city
3. Copy request to state for comment
4. Review and analyze request and provide comments to City
5. Contact employer as needed, generate and send response per city
As needed
Fo
Records maintenance
1. Maintain database and master file records on all affected sites
2. On a quarterly basis, provide WSDOT with hard copy of each employer
program report approved within the quarter
3. Provide WSDOT with an electronic copy of the CTR database of the City's
CTR-affected employers, quarterly or as required by WSDOT
4. Provide quarterly report information for jurisdiction to conduct state funds
billing
On-going
Exhibit A
Program Development
New Sites
1. Provide written information on basic requirements of the CTR Ordinance,
CTR Zones, and an explanation of how the plan is intended to achieve its
goals
2. Provide materials that explain a range of measures and activities that may
help the employer achieve the CTR goals of the local ordinance
3. Assist with voluntary baseline survey. Analyze survey data and make
programs recommendations.
As needed
New ETC Consultation/Briefing
1. Provide written information on basic requirements of the CTR Ordinance,
CTR Zones, and an explanation of how the plan is intended to achieve its
goals
2. Provide materials that explain a range of measures and activities that may
help the employer achieve the CTR goals of the local ordinance
As needed
Program Implementation Assistance
Provide assistance in the following categories:
1. Identify resources and implementation requirements
2. Coordinate/attend network group meetings
3. Communicate with ETCs about transportation issues, including Sound
Transit, Metro Transit, Special events and items of interest (eg: construction
and road closures, Air Quality alerts, WSRO bulletins)
4. Provide two employee awareness campaigns per year
Training
Provide county-wide basic training to new ETCs
1. Basic Training part 1: ETC orientation
2. Basic Training part 2: Program Implementation and Promotion
3. Survey briefing
CMAQ Task 2 Activities
1. Assist with the development of additional tools for ETCs to use with
employees and management to increase support for implementation of CTR
program (eg: CTR Web, other communication tools, transportation events,
promotions and grant projects).
2. Provide promotion/incentive support and coordination (eg: planning, develop
materials, implement and evaluate)
3. Develop and offer new topics of interest for ETC education (eg: network
group, continuing education and Web site topics)
4. Assist with the development and implementation of ETC incentive and
reward programs
5. Assist with the development and implementation of employer recognition and
award programs
As needed
Quarterly
Ongoing
2 Federal Way
0 0 0 0 0 0 0 0 0 0
(AOS)