LUTC PKT 08-21-2001August 20, 2001
5:30 pm
City of Federal Way "
City Council
Land Use/Transportation Committee
City Hall
Council Chambers
2.
3.
4.
5o
MEETING AGENDA
CALL TO ORDER
Approval of Ninutes of the August 6, 2001, Meeting
PUBLIC COMMENT (3 minutes)
BUSINESS FI-EMS
A. Traffic Impact Fee Scope of Work
B. SR99/South 320th Street Intersection
Improvement Project Final Acceptance
C. WRIA #9 Interlocal Agreement Amendment
D. SR18/SR161/I-5 Triangle Study
E. Commute Trip Reduction Interlocal
with King County
FUTURE MEETING AGENDA ITEHS
Tax Exemption Ordinance
(September 17, 2001, LUTC meeting agenda)
AD.1OURN
Information Perez/30 min
Action Salloum/lO min
Action Bucich/15 min
Action Perez/lO min
Action Perez/ 10 min
Committee Members:
Dean McCo/gan
Jeanne Burbidge
Eric Faison
I:~LU-TRANS~Augus! 20,2001 LUTC AGN doc
C/ty Staff:
Kathy McClung, D/rector, Community Deve/opment Services
Sandy Lyle, Administrative Assistant
253.661.4116
City of Federal Way
City Council
Land Use/Transportation Committee
August 6, 2001 City Hall
5:30 pm Council Chambers
MEETING SUMMARY
In attendance: Committee members Dean McColgan, Chair, Jeanne Burbidge and Eric Faison; Deputy Mayor Linda
Kochmar; City Manager David Moseley; Director of Community Development Services Kathy McClung; Public Works
Director Cary Roe; Deputy Director Ken Miller; Assistant City Attorney Karen Kirkpatrick; Traffic Engineer Rick Perez;
Administrative Assistant Sandy Lyle.
CALL TO ORDER
Chair McColgan called the meeting to order at 5:35 pm.
APPROVAL OF MINUTES
The minutes of the July 16, 2001, meeting were approved as presented.
PUBLIC COMMENT
There was no public comment on any item not included in the agenda.
4. BUSINESS ITEMS
A. SR18/SR161/I-5 Triangle Study - The Triangle Study will attempt to determine long- and short-range
solutions to congestion and safety issues in the vicinity of the I-5/SR18/SR161 interchange. The final scope of work
was successfully negotiated without significant revisions between the Washington State Depadment of
Transportation and the consultant team, in which City of Federal Way staff participated. Subsequent to distribution
of the August 6, 2001, Land Use/Transportation Committee meeting packets, edits were made to the Interlocal
agreement with WSDOT. The Committee deferred a vote on the Intedocal until the content of the text edits was
available for review.
B. Starlake Drainage Improvement/VVater Main Replacement Project- The Committee recommended
approval to the City Council at the September 4, 2001, meeting of project completion and acceptance and release
of retainage on the Star Lake Basin Drainage Improvements and Water Main Replacements Project. The final cost
for the contract was $942,785.40 which was $128,496.68 below the approved construction contract budget of
$1,071,282.08 (including contingency). The unexpended funds will be reallocated to a future project.
C Commute Trip Reduction Interlocal Agreement-Washington State's Commute Trip Reduction Law
requires that all major employers, both public and private, who employ one hundred or more full-time employees
scheduled to arrive at a single worksite between 6:00 and 9:00 a.m., develop and implement a Commute Trip
Reduction Plan. Historically, WSDOT has provided funding through counties, which then distributes funding to
cities with affected worksites via Interlocal Agreements. In the future, WSDOT will be contracting directly with cities.
The City of Federal Way will continue to contract for services with King County. The City's pro-rata share of the
State CTR Grant Allocation amounts to $23,079 for the 2001 and 2002 fiscal years. Subsequent to distribution of
the August 6, 2001, Land Use/Transportation Committee agenda packets, text changes were made to the Interlocai
Agreement. The Committee deferred a vote on the Interlocal until the content of the text edits was available for
review.
FUTURE MEETINGS
The next meeting will be held in Council Chambers at 5:30 pm on August 20, 2001.
ADJOURN
The meeting adjourned at 5:55pm.
OITY OF~
DATE:
TO:
FROM:
VIA:
RE:
August 20, 2001
Dean McColgan, Chair
Land Use / Transportation Committee
Rick Perez, Traffic Engineer ~
David H. Mo~r~anager
Traffic Impact Fee Study Scope of Work
BACKGROUND
The Federal Way Comprehensive Plan Policy TP85 has called for the implementation of a Traffic
Impact Fee (TW) system to better assure consistency with concurrency requirements of the Growth
Management Act and provide a fairer and more consistent manner of mitigating the impacts of new
development. The adopted budget for 2001 - 2002 includes $40,000 to use a consultant to develop a
Traffic Impact Fee system.
Staff has selected Mirai Associates as a consultant. Staff proposes to use a Project Management
Team consisting of staff from Public Works, Community Development, and Law Departments,
Chamber of Commerce representatives, and possibly Council members to provide policy direction to
Mirai Associates. Staff proposes to have the work completed for adoption of an ordinance by April
2002.
Attached is the draft scope of work for the Consultant contract and the Proposed Budget/Hour
Allocation for this project.
RECOMMENDATION
No action is necessary at this time. Any comments the Committee provides will be reflected in the
final Scope of Work.
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k:\lutcL2001 \ti f scope.doc
City of Federal Way Concurrency and Impact Fee Project
Scope of Work
A. Concurrency Analysis
The CONSULTANT will conduct an assessment of the city's current Transportation
Impact Analysis Guidelines and develop an approach to implement a Concurrency
Management System.
A-l: Review LOS Standard
Review the city's current LOS standard related to the stated growth objectives in the
Comprehensive Plan. Identify potential short-term adjustments to the LOS standard
or methodology, including time of day, weekday/weekend to better match the city's
transportation patterns. Summarize standards and methodologies used by other
jurisdictions in the Puget Sound region. Identify possible long-range approaches to
LOS standards or methods for the city to consider as part of the next
Comprehensive Plan update.
A-2: Develop Concurrency Management System
Review the city's current SEPA-based guidelines. Develop a strategy to convert part
or all of this program into a GMA-based Concurrency Management System.
Prepare a draft Concurrency Management System (CMS) for the City. Include all
components required by GMA. Include provisions for analyzing LOS effects,
specifying development size thresholds, and specify vesting requirements. Identify
relationship of the CMS to the city's ongoing SEPA-based mitigation program and
new impact fee program. Prepare draft ordinance materials in coordination with city
attorney's office. Final ordinance will be prepared by the city. Prepare draft
administrative procedures for staff.
A-3: Meetings
Meet at least 3 times with staff to develop materials. Meet once with council, along
with one public meeting. It is assumed that at least half of these meetings will be
concurrent with the impact fee meetings.
B. Impact Fee Program
B-1: Clarify Assumptions
Rational Nexus - Define the share of facility costs that new growth will pay if
existing LOS is not exceeded The GMA requires that impact fees not be used to
cover the full cost of transportation facilities.
Time Horizon - Determine appropriate horizon, i.e. whether to use 6-year or 20
year facility plan, or something in-between.
Coordination with Existing Plans - Determine relationship of the impact fee
program with the City Center Planned Action SEPA and the Potential Annexation
Area Plan.
Program Structure - Determine whether zones are necessary or desirable?
Determine how to analyze treat existing deficiencies.
B-2: Update Project List
Review current list and update with the most recent TIP. Verify which completed
projects to keep on list (available capacity needed). Review whether the City has the
ability to finance facility improvements to comply with standards. The city's facility
plan will indicate the transportation improvements necessary to achieve the City's
adopted LOS standard.
B-3: Conduct Deficiency Analysis
Summarize level of service for each project using city's LOS procedures. Determine
degree of existing deficiency (if any) using LOS results. Calculate portion of project
need that is based upon new growth by subtracting deficiency amount.
B-4: Run Growth Allocations Using City's Model
Prepare updated 6-year growth forecasts. Compare existing model data with City's
concurrency database results. Factor travel model as appropriate. Run the
adjusted travel model to develop growth allocations for each of the projects on the
updated list. (Assume up to 5 project groups involving 10 select link analyses;
assumes analysis for a citywide system; assumes that trip tables are already
available
B-5: Compare Financial Estimates
Match impact fee growth allocation results with the revenue estimates used to fund
the identified projects. Compare cost per trip and revenue estimates with
comparable programs in (up to) 6 jurisdictions in Washington State.
B-6: Prepare Fee Schedule
Prepare a fee schedule as the combination of trip generation rates for land use types
using ITE's 6th Edition Trip Generation Handbook and other national data as
directed by city staff.. Include a pass-by trip adjustment and a trip length adjustment
factor.
B-7: Prepare Administration Guidelines
Prepare staff guidelines for administering the impact fee program.
B-8: Prepare Rate Study
Document analysis results in a memorandum; attach spreadsheets and other
documentation; supply all electronic files to City staff.
B-9: Meetings
Participate in up to 4 staff meetings, (one) Planning Commission meeting, (one)
Transportation and Land Use Committee meeting and (one) Council meeting.
Proposed Budget/Hour Allocation
Federal Way Concurrency and Impact Fee Program 7/31/01
Hours to
TaSk Product PM ApM TRP Complete
A Concurrency Analysis
1 Review LOS Standard 12 4 8 24
2 Concurrency Analysis Develop CMS 28 30 4 62
3 Meetings 6 3 9
B Impact Fee Analysis
1 Clarify Assumptions List of Assumptions 6 6 12
2 Update Project List Project Spreadsheet 2 2 10 14
3 Conduct Deficiency Analysis ~Spreadsheet 4 4 16 24
I Preliminary Land Use Growth
4 Run Growth Allocations Analysis 2 24 16 42
~reum~nary t~os[ ,~l~ocauon
5 Compare Financial Estimates Spreadsheet 4 14 8 26
6 Prepare Fee Schedule Fee Schedule 8 32 20 60
Prepare Administrative
7 Guidelines Working Paper 20 8 4 32
8 Prepare Rate Study Final Report 16 6 16 38
9 Attend Meetings N/A 24 6 6 36
Subtotal Hours 132 139 108 379
Billing Rate $ 125.78 $ 118.23 $ 55.88
$ 16,603 $ 16,434 $ 6,035
Expenses $ 800
Total: $ 39,872
PM - Project Manager
APM - Assistant Project Manager
TRP - Transportation Planner
DATE:
TO:
VIA:
FROM:
SUBJECT:
August 20, 2001
Dean McColgan, Chair
Land Use/Transportation Committee
David H. M~~nager ._~ __
AMaG~-i~1~i~ om: ~htr;;i: Yi~e i aMt ~aR~;rs~ion Imp rovements
Project Acceptance and Retainage Release
BACKGROUND
Prior to release ofretainage on a Public Works construction project, the City Council must accept the work as
complete to meet State Department of Revenue and State Department of Labor and Industries requirements.
The above referenced contract with R. W. Scott Construction Co. is complete. The final construction contract
amount is $2,493,005.16. This is $149,499.99 below the $2,642,505.15 (including contingency) budget that
was approved by the City Council on July 5, 2000.
Staff will be present at the August 20th Land Use / Transportation meeting to answer any questions the
Committee might have.
RECOMMENDATION
Staff recommends placing the following item on the September 4, 2001 City Council Consent Agenda for
approval:
Final acceptance of the completed South 320th Street and Pacific Highway So (SR-99) widening and
Intersection Improvements Project, constructed by R W Scott Construction Co., in the amount of
$2,493,005.16, as complete.
]1A~PPROVAL OF COMMITTEE .REPORT:
I'Committee Chair ~_///Committee Member '~nmittee ~l~mber
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Cathy Rafanelli, Accounting Technician, Management Services
Project file AG# 00-127
Day file
K:XLUTCX2001',S 320a' Street .fin
DATE:
TO:
FROM:
VIA:
SUBJECT:
August20,2001
Dean McColgan, Chair
Land Use / Transportation Committee
Paul A. Bucich, P.E., Surface Water Manag~~9.
David H. M6~~anager
Amendment No. 1 to Interlocal Agreement For Water Resource Inventory Area 9
BACKGROUND
The City of Federal Way has recently approved an Inter Local Agreement (ILA) for inclusion in long range
planning efforts for Watershed Resource Inventory Area (WRIA) No. 9 (Green/Duwamish and Central Puget
Sound drainages). The governing body, the Forum, consisting of elected officials from the sixteen (16)
participating jurisdictions is requesting changes be made to the ILA. While the preliminary work to develop
the original ILA was very comprehensive, it was not perfect. After only two meetings of the Forum, they
determined that a quorum of officials was not easily achievable unless alternatives were allowed to be
designated by each City. Additionally, the Forum felt the Management Committee would better serve the
Forum if it were enlarged to 7 members from 5.
The Forum was also asked to look at the transference of Vashon Island from WRIA 15 to WRIA 9 and
include Tacoma as a limited parmer in WRIA 9 due to their large influence on the Upper Green by their
water utility. Transfer of Vashon Island is reasonable as the island is within King County and the County
provides all related governmental services. King County will be adding $12,500 more to the WRIA 9 ILA
which will be used to offset any additional work as yet unanticipated for the planning efforts, and to offset
some of the annual cost of living expenses from the service provider. Tacoma will be contributing $24,500
in 2001, which will be used in a similar fashion. Tacoma's contribution will be re-negotiated for 2002.
King County will gain a slight increase in their weighted vote and Tacoma will become a voting member as
shown in Exhibit A-1 in the attached ILA amendment. This change will not effect Federal Way's 2001
financial contribution under the original ILA. The potential exists for a decrease the 2002 contribution,
however most of the additional funds are anticipated to be used for cost of living increases by the service
provider.
RECOMMENDATION
Staffrecommends placing the following item on the September 4, 2001 Council consent agenda for approval:
Authorize the City Manager to enter into the attached Interlocal Agreement Amendment with King
County and other cities and towns within the Green Duwamish Watershed and the Central Puget Sound
Region for the purpose of Amending the original Interlocal Agreement.
~,ommittee tlr Member
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FIRST AMENDMENT'
TO THE INTERLOCAL AGREEMENT
For the' Watershed Basins within Water Resource Inventory Area 9
This First Amendment to the Interlocal Agreement for the Watershed Basins within Water
Resource Inventory Area (WRIA) 9, which was entered into by the County of King and the Cities
and Towns of Algona, Auburn, Burien, Covington, Des Moines, Enumclaw, Federal Way, Kent,
Maple Valley, Normandy Park, Renton, SeaTac, Seattle, and Tukwila ("Agreement"), amends the
terms of the Agreement to provide for changes as desired by the parties to the Agreement, that
include:
1) to allow for the addition of the City of Tacoma, which has a major interest in WRIA 9, as a party
to the Agreement;
2) to change the number of members of the WRIA 9 Forum Management Committee from five to
seven members;
3) to allow for each party to name, as an alternate to its named elected official, a senior staff
member or other elected official as its representative to the WRIA 9 Forum;
4) to provide for an additional financial contribution to be made by King County to account for the
addition of Vashon/Maury Islands to the WRIA 9 Forum activities and planning efforts.
This First Amendment is effective upon execution by all of the parties to the Agreement and may
be executed in counterparts. The Agreement is hereby amended by substituting the text provided
below for each of the identified sections (underlining of text indicates a textual change, and is not to
be considered as part of the amended text):
1. The Preamble to the Agreement is amended to read as follows:
This agreement ("Agreement") is entered into pursuant to Chapter 39.34 RCW by and among the
eligible county and city governments signing this agreement that are located in King County or
Pierce County and lie wholly or padially within or have a major interest in the management area of
Watershed Resource Inventory Area ("WRIA") 9, which includes all or portions of the Green-
Duwamish and Central Puget Sound forums, all political subdivisions of the State of Washington
(collectively, for those signing this agreement, "parties"). The parties share interests in and
responsibility for addressing long-term watershed planning and conservation for the watershed
basins in WRIA 9 and wish to provide for planning, funding and implementation of various activities
and projects therein.
2. Section 1.1 is amended to read as follows:
ELIGIBLE COUNTY AND CITY GOVERNMENTS: The govemments eligible for participation in
this Agreement as parties are the County of King, and the Cities of Algona, Auburn, Black
Diamond, Burien, Covington, Des Moines, Enumclaw, Federal Way, Kent, Maple Valley, Normandy
Park, Renton, SeaTac, Seattle, Tacoma and Tukwila.
3. Section 1.6 is amended to read as follows:
MANAGEMENT COMMITTEE: Management Committee as referred to herein consists of seven
(7) elected officials or their designees which elected officials are chosen by the WRIA 9 Forum,
according to the votin9 procedures in Section 5, charged with cedain oversight and administrative
duties on the WRIA g Forum's behalf.
7/2/01 4:17 PM I
4. Section 4 is amended to read as follows:
ORGANIZATION AND NATURE OF WRIA 9 FORUM. The padies to this Agreement hereby
establish a governing body for WRIA 9 and the Green-Duwamish watershed basin and associated
Puget Sound drainages (hereinafter the "WRIA 9 Forum," the precise boundaries of which are
established in Chapter 173-500 WAC, or as determined by the WRIA Forum) to serve as the formal
governance structure for carrying out the purposes of this Agreement. Each party to the
agreement shall appoint one (1) elected official to serve as its representative on the WRIA 9
Forum. The parties shall also appoint an alternate representative who may be a different elected
official or senior staff person. The WRIA 9 Forum is a voluntary association of the county and city
governments located wholly or partially within the management area of or havin.q a major interest in
WRIA 9 and the Green-Duwamish watershed basin and associated Puget Sound drainages who
choose to be parties to this Agreement.
5. Section 4.1 is amended to read as follows:
Upon the effective execution of this agreement and the appointment of representatives to the
WRIA 9 Forum, the WRIA 9 Forum shall meet and choose from among its members, according to
the provisions of Section 5, seven (7) elected officials or their designees, to serve as a
Management Committee to oversee and direct the funds and personnel contributed under this
Agreement, in accordance with the adopted annual budget and such other directions as may be
provided by the WRIA 9 Forum. Representatives of the Fiscal Agent and Service Provider may
serve as non-voting ex officio members thereof. The Management Committee shall act as an
executive subcommittee of the WRIA 9 Forum, responsible for oversight and evaluation of any
Service Providers or consultants, administration of the budget, and for providing
recommendations on administrative matters to the WRIA 9 Forum for action, consistent with other
subsections of this section.
6. Section 4.2.2 is amended to read as follows:
The WRIA 9 Forum shall by September 1 of each year establish and approve an annual budget
establishing the level of funding and total resource obligations of the parties which are to be
allocated on a propodional basis based on the average of the population, assessed valuation and
area attributable to each party to the Agreement, in accordance with the formula set forth in Exhibit
A-l, which formula shall be updated annually by the WRIA 9 Forum as more current data
becomes available. Tacoma's cost share will be determined on an annual basis by the parties and
will be documented on the annual updates to Exhibit A-1. The weiqht accorded Tacoma's vote for
wei.qhted votinq pursuant to Aqreement section 5 shall correspond to Tacoma's cost share for each
year relative to the cost shares contributed by the other parties.
7. Section 6.4 is amended to read as follows:
After approval of the plan by the WRIA 9 Forum, the plan shall be referred to the parties to this
Agreement for ratification prior to the plan's submission to any federal or state agency for further
action. Ratification means an affirmative action, evidenced by a resolution or ordinance of the
jurisdiction's legislative body, by at least five jurisdictions representing at least seventy percent
(70%) of the total population within the .qeo,qraphic area of WRIA 9 as defined in Chapter 173-500
WAC. Upon ratification, the WRIA 9 Forum shall transmit the WRIA-based Watershed Plan to
any state or federal agency as may be required for further action.
7/2/01 4:17 PM 2
8. Section 7.2 is amended to read as follows:
The maximum funding responsibilities imposed upon the parties dudng the first year of this
Agreement shall not exceed the amounts set forth in Exhibit A-l, which shall be updated annually
as described in Section 4.2.2.
9. Section 8 is amended to read as follows:
A county or city government in King County lying wholly or partially within the management area of
or with a maior interest in WRIA 9 and the Green-Duwamish watershed basin and adjacent Puget
Sound drainage which has not become a party to this Agreement within twelve (12) months of the
effective date of this Agreement may become a party only with the written consent of all the parties.
The provisions of Section 5 otherwise governing decisions of the WRIA 9 Forum shall not apply to
Section 8. The padies and the county or city seeking to become a party shall jointly determine the
terms and conditions under which the county or city may become a party. These terms and
conditions shall include payment by such county or city to the parties of the amount determined
jointly by the parties and the county or city to represent such county or city's fair and proportionate
share of all costs associated with activities undertaken by the WRIA 9 Forum and the parties on its
behalf as of the date the county or city becomes a party. Any county or city that becomes a party
pursuant to this section shall thereby assume the general rights and responsibilities of all other
parties to this Agreement.
10. Exhibit A-l, attached to this First Amendment, is hereby substituted for Exhibit A to the
Agreement, and is incorporated therein and made a part thereof.
IN WITNESS WHEREOF, this First Amendment is executed by the entities so signing on the dates
indicated below:
Approved as to form:
TOWN OF ALGONA
By:. By:
Title: Title:
Date: Date:
Approved as to form:
By:
CITY OF AUBURN
By:
Title: Title:
Date: Date:
7/2/01 4:17 PM 3
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:.
Title:
Date:
CITY OF BLACK DIAMOND
By:
Title:
Date:
CITY OF BURIEN
By:
Title:
Date:
CITY OF COVINGTON
By:
Title:
Date:
CITY OF DES MOINES
By:
Title:
Date:
CITY OF ENUMCLAW
By:
Title:
Date:
7/2/01 4:17 PM 4
Approved as to form:
Title:
Date:
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:.
Title:
Date:
Approved as to form:
By:,
Title:
Date:
CITY OF FEDERAL WAY
By:.
Title:
Date:
CITY OF KENT
By:
Title:
Date:
KING COUNTY
By:
Title:
Date: -
CITY OF MAPLE VALLEY
By:
Title:
Date:
CITY OF NORMANDY PARK
By:.
Title:
Date:
7/2/01 4:17 PM 5
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:.
Title:
Date:
Approved as to form:
By:
Title:
Date:
Approved as to form:
By:
Title:
Date:
CITY OF RENTON
By:.
Title:
Date:
CITY OF SEATAC
By:
Title:
Date:
CITY OF SEATTLE
By:
Title:
Date:
CITY OF TACOMA
By:
Title:
Date:
CITY OF TUKWILA
By:,
Title:
Date:
7/2/01 4:17 PM 6
~ ge one
ReBional Watershed Funding
200'i WRIA 9 Cost Shares
(see Exhibit A-l, page two for weighted voting percentages)
Note: Does not include watershed assessment technical work
Average of
Pop / AV /
WRIA 09 PoPulation. (Pop) Assessed Value (AV) Area Area WRIA 09
1 Algona '0~1% $367 0.1% $41'5 0.1% '{390 6'.1% $39~ ' l'"Ai~]ona'"
2 Auburn 4.4% $19,074 6.0% $25,829 4.0% $17,243 4.8% $20,715 2 Auburn
3 Black Diamond 0.7% $3,063 0.7% $3,167 1.9% $8,333 1.1% $4,854 3 Black Diamond
4 Burien 5.5% $23,839 4.8% $20,912 2.3% $10,110 4.2% $18,287 4 Burien
5 Covington 2.4% $10,418 1.9% $8,275 1.8% $7,589 2.0% $8,761 5 Covington
6 Des Moines 5.0% $21,749 3.6% $15,440 2.0% $8,835 3.5% $15,341 6 Des Moines
7 Enumclaw 1.2% $5,362 0.8% $3,478 0.8% $3,264 0.9% $4,035 7 Enumclaw
8 Federal Way 3.0% $13,152. 2.7% $11,574 1.4% $6,273 2.4% $10,333 8 Federal Way
9 Kent 13.3% $57,487 15.4% $66,691 8.9% $38,452 12.5% $54,210 9 Kent
10 King County 22.5% $97,551 20.0% $86,726 59.0% $255,652 33.9% $146,643 10 King County
11 Maple Valley 1.8% $7,671 1.7% $7,513 1.4% $5,910 1.6% $7,031 11 Maple Valley
12 Normandy Park 1.3% $5,633 1.6% $6,972 0.8% $3,467 1.2% $5,357 12 Normandy Park
13 Renton 3.4% $14,663 4.0% $17,331 2.0% $8,662 3.1% $13,552 13 Renton
14 Sea-Tac 4.4% $18,874 6.5% $28,051 3.2% $13,993 4.7% $20,306 14 Sea-Tac
15 Seattle 28.2% $122,243 23.6% $102,259 7.5% $32,527 19.8% $85,676! 15 Seattle
16 Tukwila 2.7% $11,856 6.6% $28,366 2.8% $12,301 4.0% $17,507! 16 Tukwila
$433,000 , Sub-Total'
100.0% $433,000: SUBTOTAL
Additional 'ear 2001 contributions (for WRIA 9 Contingency Fund):
- King County (increased King County cost share with
the addition of Vashon/Maury Islands $12,551
- Tacoma .~
$37~051 (contingency fund)
$470,051 TOTAL
NOTE: King County land area excludes the Upper Green River basin.
Exhibit t. /, page two
Regional Watershed Funding
WRIA 9 Weighted Voting with Contingency Fund 2001
' ' Weighted Proportional C~ang~
voting wlth Weighted in Vote
WRIA 09 Vashon / Tacoma* Votlng for 2001'* Welght WRIA 09
1 Algona 0.1% 0.1% 0.0% 1 Algona
2 Auburn 4.8% 4.4% -0.4% 2 Auburn
3 Black Diamond 1.1% 1.0% -0.1% 3 Black Diamond
4 Burien 4.2% 3.9% -0.3% 4 BUrien
5 Covington 2.0% 1,9% -0.2% 5 Covington
6 Des Moines 3.5% 3:3% -0.3% 6 Des Moines
7 Enumclaw 0.9% 0.9% -0.1% 7 Enumclaw
8 Federal Way 2.4% 2.2% -0.2% 8 Federal Way
9 Kent 12.5% 11.5% -1.0% 9 Kent
10 King County 33.9% 31.2% -2.7% 10 King County
lOa King County Vashon/Maury Islands 2.9% 2.7% -0.2% lOa King County Vashon/Maury Islands
11 Maple Valley 1.6% 1.5% -0.1% 11 Maple Valley
12 Normandy Park 1.2% 1.1% -0.1% 12 Normandy Park
13 Renton 3.1% 2.9% -0.3% 13 Renton
14 Sea-Tac 4.7% 4.3% -0.4% 14 Sea-Tac
15 Seattle 19.8% 18.2% -1.6% 15 Seattle
16 Tacoma 5.8% 5.3% -0.5% 16 Tacoma
17 Tukwila 4.0% 3.7% -0.3% 17 Tukwila
108.7% 100.0% .8.7% TOTAL
*Average of population, assessed value and area column (cost-share percentages) from Exhibit A-1 page one,
with additional proportional cost share percentages for Tacoma and King County Vashon/Maury Islands
**Cost share percentages scaled to 100%,
DATE:
TO:
FROM:
VIA:
SUBJECT:
August 20, 2001
Dean McColgan, Chair
Land Use / Transportation Committee
Rick Perez, City Traffic Engineer'~
~aRT; 7~RM~i2e~udy
BACKGROUND
The Washington State Department of Transportation (WSDOT) is managing a study to determine short and
long-term solutions to congestion and safety issues in the vicinity of the 1-5/SR-18/SR- 161 interchange. WSDOT
budgeted $250,000 towards this study and requested financial and staff participation from adjacent and affected
agencies. The City Council approved $50,000 towards this study on December 5, 2000. King County contributed
$20,000 and the City of Milton contributed $5,000.
The final scope of work was successfully negotiated without significant revisions between WSDOT and the
consultant team. In order to complete the contemplated scope, WSDOT increased its funding of the study by
$50,000. City staff participated in the scope negotiations.
The attached draft Agreement outlines the City's requirements to participate on the Project Steering
Committee and contribute $50,000 towards the project (Exhibit "A"). The State will manage the project
consistent with the attached Scope of Work (Exhibit "B").
RECOMMENDATION
Staff requests the Committee recommend authorizing the City Manager to execute the agreement with Washington
State Department of Transportation (WSDOT) to participate in the 1-5 / SR-18 SR-161 Pre-Design Study.
II
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k:\lutcX200 l\triangle study agreement.doc
GCA-2986 INTERI,OCAL AGREEMENT
1-5 / SR-18 / SR-161 Interchange Design Study
THIS AGREEMENT, made and entered into this day of ., ..20 , between
the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of
Transportation, hereinafter called the "STATE" and the city of Federal Way, a Washington municipal
corporation, hereinafter called the "CITY."
WHEREAS, I-5, SR~I 8 and SR~161 are important state routes within the CITY and within south
King County, and are Interstate Freeway and principal arterials respectively in the CITY's road system;
and
WHEREAS, the STATE and the CITY, herein after jointly called the "PARTIES", recognize the
need to identify short and long-range solutions through the I-5 / SR-18 / SR-161 Pre-Design Study,
hereinafter called the "Project"; and
WHEREAS, the STATE, with cooperation from the CITY, King County and the city of Milton,
has prepared a work program and project budget, which are described in Exhibit B and Exhibit A
respectively and are attached hereto and incorporated herein by reference; and
WHEREAS, it is in the best interest of the CITY to participate in the oversight and funding of
said study for the mutual benefit of local and state road planning and design in the area of the Project,
and
NOW THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms, conditions,
covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT
IS MUTUALLY AGREED AS FOLLOWS
I
PURPOSE
The purpose of this AGREEMENT is to set forth the mutual obligations, rights and
responsibilities of the STATE and the C1TY with respect to the activities to be performed in accordance
with the work program described in Exhibit B.
II
STATE RESPONSIBILITIES
The STATE will act as the manager of the Project including administration of the consultant
contract, managing the Project budget, convening and leading a Project Steering Committee, organizing
the public involvement effort, and all other tasks necessary to complete the Project.
The STATE will engage a consultant to perform the work program described in Exhibit B and
will provide the CITY with an opportunity to review the consultant's work and comment on it.
The STATE will contribute to the project budget the amount of $300,000 (three hundred
thousand dollars).
III
CITY RESPONSIBILITIES
The CITY, through its membership in the Project Steering Committee, will participate in the
oversight of the Project, review the consultant's work and, when appropriate, comment on it.
The CITY agrees to contribute to the project budget the amount of $50,000 (fifty thousand
dollars) to be paid to the STATE after the execution of this agreement.
IV
EXTRA WORK
In the event it is determined that a change in the Scope of Work as described in Exhibit B is
required, consensus must be secured from the Project Steering Committee prior to beginning such work
The CITY's contribution amount may not be increased except by written agreement signed by the
PARTIES. In this event, a supplement to this AGREEMENT will document the additional amounts
necessary.
V
PAYMENT
The CITY shall provide the STATE with a lump sum amount of $50,000 (fifty thousand dollars)
for the Pre-Design Study upon execution of this agreement. The CITY agrees to make payment for the
work within 30 days from the receipt of billing from the STATE.
VI
LEGAL RELATIONS
Each of the PARTIES to this AGREEMENT shall protect, defend, indemnify, and save harmless
the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their
employment as such, from any and all costs, claims, judgment, and/or awards of damages, arising out of,
or in any way resulting from, each of the PARTY's negligent acts or omissions. No PARTY will be
required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries,
death, or damages is caused by the sole negligence of the PARTY. Where such claims, suits, or actions
result from concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be
valid and enforceable only to the extent of the PARTY's own negligence. Each of the PARTIES agrees
that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought
by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual
negotiation, hereby waives, with respect to each of the other PARTY only, any immunity that would
otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In
the event that any of the PARTIES or combination of the PARTIES incurs any judgment, award, and/or
cost arising there from, including attorneys' fees, to enforce the provisions of this Section, all such fees,
expenses, and costs shall be recoverable from the responsible PARTY or combination of the PARTIES to
the extent of that PARTY's/those PARTIES' culpability. This indemnification shall survive the
termination of this AGREEMENT.
In the event that any party deems it necessary to institute legal action or proceedings to enforce
any right or obligation under this AGREEMENT, the PARTIES hereto agree that any such action or
proceedings shall be brought in a court of competent jurisdiction situated in Thurston County,
Washington.
VII
DURATION AND TERMINATION
This AGREEMENT shall become effective immediately upon signing by all parties and shall remain in
effect until March 31, 2002, unless terminated earlier than provided herein.
Either party may terminate this AGREEMENT upon 30-day prior written notification to the other party.
If this AGREEMENT is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this AGREEMENT prior to the effective date of termination.
The CITY's proportional share of funds not expended shall be returned to the CITY immediately upon
termination of the agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and
year first above written.
CITY OF FEDERAL WAY
WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION
By By
Title Title
Date
APPROVED AS TO FORM:
APPROVED AS TO FORM:
City Prosecuting Attorney
Assistant Attorney General
Date Date
EXHIBIT "A"
I-5 / SR-18 / SR-161 PRE-DESIGN STUDY
FINANCIAL PLAN
TOTAL EXPENDITURES: CONSULTANT CONTRACTS
SF WORK:
$ 325,000
$ 5O,OOO
TOTAL PROJECT REVENUES:
WSDOT $
CITY OF FEDERAL WAY $
KING COUNTY $
CITY OF MILTON $
TOTAL REVENUES
300,000.00
50,000.00
20,000.00
5,000.00
$ 375,000
DRAFT-ExhbtA.doc
(Federal Way)
GCA
EXHIBIT "B"
I-5, SR 161 and SR 18 "Triangle" Study
Scope of Work
Project Description
Study Purpose: To develop short- and long-term consensus-driven recommendations for
improving existing and future traffic circulation, reducing the number of accidents and the
accident severity in the vicinity of I-5, SR 161 and SR 18.
Location: The focus of the project is located in and around the "Triangle" formed by 1-5 on the
east side, SR 161 on the west side, and SR 18 on the north side. Potential road, intersection and
interchange improvement concepts will be considered that reduce congestion and improve safety
within the following limits:
1~5: From the south end of the Weigh-station (south of SR 161) to north of the I-5/SR 18
Interchange Ramps. 1-5 Milepost Boundaries: 141.25 - 142.00
SR 161: From Military Road through the SR 161/SR 18 Intersection. SR-161 Milepost
Boundaries 32.58 to 36.17
SR 18: From SR 99 to Weyerhaeuser Way. SR-18 Milepost Boundaries: 0.00 to 1.08
The South 376th Street Overcrossing of I-5 is not included in the study area defined here.
However this overpass will be included for the purposes of analyzing potential added access to I-
5. The SR-167 Extension environmental and design analysis will also need to be addressed as
part of this study effort even though the study limits of this effort do not fall into the immediate
"Triangle" study area.
Background: The 1-5, SR 161 and SR 18 "triangle" is experiencing severe traffic congestion
and safety problems. The congestion extends through both peak-hour periods and into mid-day.
The traffic volumes are expected to greatly increase in the next 20 years, due to projected growth
in south King County and north Pierce County. The I-5/SR 18 Interchange loop ramps and the
SR 18/SR 161 Intersection are operating at a poor level-of-service. The SR 18 Interchange on
1-5 has been identified as a high-accident location (HAL) for several years. The 1998 "High
Accident Location, High Accident Corridors and Pedestrian Accident Locations Study" noted the
following:
· 1-5 is a high-accident corridor (HAC) from the SR 18 Interchange to the South 320th Street
Interchange.
· Southbound 1-5 off ramp to westbound SR 18 is a high-accident location (HAL).
· Northbound 1-5 off-ramp to westbound SR 18 is a HAL.
SR 18 from SR 99 to 1-5 is identified as a HAL.
· SR 161 from Military Road to SR 18 is identified as a HAC.
Applicable Standards and Requirements
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Conceptual designs shall be prepared in English units. All work shall be performed in
accordance with the procedures and requirements set forth in the latest editions (excluding metric
editions), amendments and revisions of the following publications, where applicable:
1. Washington State Department of Transportation (WSDOT) Publications:
a. Design Manual (M22-00
b. Local Agency Guidelines (LAG ManuaO (M36-63)
c. Hydraulics Manual (M23-03)
d. Highway Runoff Manual (M31-16)
e. Highway Water Quality Manual (M22-15)
f Bridge Design Manual (M23-50)
g. Right~of-Way Manual (M26-00
h. Utilities Manual (M22-87)
i. Environmental Procedures Manual (M31-10
j. EIS Format Standards (M31-14)
k. Plans Preparation Manual (M22-31)
l. Standard Plans for Road, Bridge and Municipal Construction (M21-01)
m. Standard Specifications for Road, Bridge and Municipal Construction (M41-10) (2000
edition, including the Division 1 APWA Supplement, as amended)
n. Traffic Manual (M51-02)
o. Construction Manual (M41-O0
2. American Association of State Highway and Transportation Officials (AASHTO)
Publications:
a. A Policy on Geometric Design of Highways and Streets (2001)
b. Standard Specifications for Highway Bridges, Sixteenth Edition (1998)
c. Roadside Design Guide (1996)
d. Highway Drainage Guidelines (1992)
e. Transportation Landscape & Environmental Design (1991)
f. Guide for Design of Pavement Structures (1993)
g. Guide for the Development of Bicycle Facilities (August 1991)
h. Any applicable AASHTO policy, where said policy is not in conflict with the standards of
the Washington State Department of Transportation, King County or the CITY.
3. U.S. Department of Transportation (USDOT) Publications:
a. Manual on Uniform Traffic Control Devices for Streets and Highways (2001)
b. Highway Capacity Manual (2000 HCM Update)
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4. Local Agency Standards:
a. Standards and Requirements as applicable to City Streets.
Listing of Work Elements
The work will be divided into work elements, as listed below. Each work-element group
comprises a number of work elements, and will result in the production of specific deliverables.
The work-element groups will not be strictly sequential, in that work in some of the groups will
overlap that in some of the others.
Page
1.0
PROJECT MANAGEMENT .............................................................................................. 6
1.1 Prepare Integrated Work Plan ..................................................................................... 6
1.1.1 Organization/Communication Plan ................................................................. 6
1.1.2 Quality Assurance Plan ................................................................................... 6
1.1.3 Change Management Plan .............................................................................. 6
1.1.4 Risk Management Plan ................................................................................... 6
1.2 Prepare and Monitor Project Schedule ....................................................................... 6
1.3 Prepare Progress Reports and Billings ........................................................................ 6
1.4 Progress Meetings ....................................................................................................... 7
1.5 Ongoing Project Coordination .................................................................................... 7
1.6 Quality Assurance ....................................................................................................... 7
2.O
AGENCY AND COMMUNITY COORDINATION ..........................................................7
2.1 Develop Public Involvement/Communications Plan .................................................. 7
2.2 Implement Public Involvement/Communications Plan .............................................. 8
2.2.1 Implement Media-Relations Component of Public ........................................ 8
Involvement/Communications Plan
2.2.2 Coordinate One-On-One Stakeholder Discussions ......................................... 8
2.2.3 Prepare Briefing Packages for Council Meetings ........................................... 8
2.2.4 Coordinate Presentation of Study Findings to Key Decision ......................... 8
Makers/Stakeholders
3.0
PROJECT STEERING COMMITTEE MEETINGS ....................................................... 9
3.1 Coordinate Preparation of Meeting Agendas .............................................................. 9
3.2 Ensure Meeting Attendance ........................................................................................ 9
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4.O
3.3 Prepare Meeting Exhibits ............................................................................................ 9
3.4 Attend Final Team Chartering Meeting ...................................................................... 9
Page
3.5 Attend/Facilitate Project Steering Committee Meetings ............................................ 9
3.5.1 1st PSC Meeting .............................................................................................. 9
3.5.2 2nd PSC Meeting ............................. i ............................................................... 9
3.5.3 3rd PSC Meeting .............................................................................................. 9
3.5.4 4th PSC Meeting.. ............................................................................................. 9
3.5.5 5th PSC Meeting ............................................................................................ 10
3.6 Prepare and Distribute Meeting Summaries ............................................................. 10
DATA COLLECTION AND INITIAL STUDIES ........................................................... 10
4.1 Initial Traffic Data Collection/Generation ................................................................ 10
4.1.1 Collect and Generate Existing Traffic Counts .............................................. 10
4.1.2 Collect Existing Transportation Plans .......................................................... 10
4.1.3 Collect Existing Traffic Signal and Operational Data .................................. 11
4.1.4 Assess Existing Network Conditions ............................................................ 11
4.1.5 Develop Travel Forecasting Model .............................................................. 11
- Determine Base Year and Future Year Analysis .................................... 11
- Evaluate Existing Traffic Models ........................................................... 11
~ Identify Road Improvements to Include in Future Baseline Network .... 11
~ Update Existing Model ........................................................................... 11
- Calibrate Updated Model ........................................................................ 11
- Prepare Future Baseline Traffic Forecasts .............................................. 11
4.2 Identify Environmental Constraints .......................................................................... 12
4.3 Other Data Collection/Base Mapping ....................................................................... 12
4.3.1
4.3.2
4.3.3
4.3.4
Field Reconnaissance .................................................................................... 12
Identify Jurisdictional Policies that Influence Study .................................... 12
Review Planning Documents ........................................................................ 12
Prepare Study Area Base Maps ..................................................................... 12
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5.O
Page
SOLUTION SETS DEVELOPMENT AND ~4N~IL YSIS ................................................13
5.1 Identify Initial Solution Concepts ............................................................................. 13
5.2 Prepare Conceptual Alignments ............................................................................... 13
5.3 Traffic Analyses ........................................................................................................ 13
5.3.1 Prepare Existing Conditions and Future Baseline Conditions ...................... 13
Traffic Analysis
5.3.2 Prepare Traffic Deficiency Analysis ............................................................. 13
5.3.3 Prepare Initial Traffic Analysis of Initial Solution Concepts ....................... 14
5.3.4 Prepare Traffic Analysis for Selected Concepts ........................................... 14
5.4 Preliminary Environmental Analysis ........................................................................ 14
5.5 Prepare Planning-Level Cost Estimates .................................................................... 14
5.6 Develop Solution Set Evaluation Criteria ................................................................. 14
5.7 Initial Screening of Solution Sets ............................................................................. 15
5.8 Optimize Solution Sets ............................................................................................. 15
5.9 Evaluate Solution Sets .............................................................................................. 15
6.0 REPORT/DOCUMENTATION ....................................................................................... 16
6.1 Develop Report Outline for Review ......................................................................... 16
6.2 Prepare Drat't Project Report for Review ................................................................. 16
6.3 Team Review of Draft Project Report ...................................................................... 17
6.4 Prepare Final Project Report ..................................................................................... 17
08/14/01 Final Scope ofWorkl. - 5 - TranSystems Corporation
Work Element 1
Project Management
1.1
Prepare Integrated Work Plan
Upon receipt of Notice to Proceed, the CONSULTANT will prepare an "Integrated Work
Plan" for the project. The purpose of the Integrated Work Plan will be to provide a
document that will guide the study process in accordance with the procedures, guidelines
and protocol agreed to by the project partners during Project Chartering. The Plan will
contain, as a minimum, the following sections:
1.1.1 Organization/Communication Plan: The Organization/Communication Plan
will show how the Consultant Team is organized, and clearly identify channels of
communication between the CONSULTANT, STATE, agencies and stakeholders. It will
include a "Contact List" of all relevant participants in the project.
1.1.2 Quality Assurance Plan: The Quality Assurance Plan will describe the quality
assurance organization for the project; the criteria and format of deliverables; checklists
to be furnished; internal review drafts to be circulated; etc.
1.1.3 Change Management Plan: The Change Management Plan will describe how
"change" will be handled by the project team. It will assume that some change is
inevitable, and will describe contingency plans to handle changes of personnel, funding,
scope of work, budget and/or schedule that may be found to be necessary as the project
proceeds.
1.1.4 Risk Management Plan: The Risk Management Plan will establish a procedure
for managing risk on the project. It will identify the primary project stakeholders and the
degree to which they, and their constituents, need to be kept informed of decisions that
will be taken as the study progresses. The Plan will also seek to identify issues that add
an element of risk to having a successful outcome to the project. Such issues could
include fatal enviromnental flaws, safety issues, operational issues, and permitting issues.
IProduct: 10 copies each of Draft and Final "Integrated Work Plan"
1.2
Prepare and Monitor Project Schedule
The CONSULTANT will develop a detailed project schedule, using Microsoft Project.
The schedule will reflect timing of major work elements, review periods, presentations,
meetings, and submittal of deliverables. The CONSULTANT will update the schedule as
necessary throughout life of the agreement and provide the STATE and partner agencies
with updated versions as they are developed.
lProduct: Original Project Schedule and Electronic Copies of Updates
1.3
Prepare Progress Reports and Billings
The CONSULTANT will prepare and submit progress reports and billings on a four-
week cycle, in a form approved by STATE, noting significant activities and percent
complete by work element. The Report will include notation of any unresolved issues,
08/14/01 Final Scope of Workl. - 6 - TranSystems Corporation
information needs, anticipated schedule variations, and expenditure rate of budget.
Billings shall be submitted no more frequently than once a month and shall follow
STATE billing procedures.
IProduct: Original and one copy of Progress Reports and Billings on a four-week cycle
1.4
Progress Meetings
coNSULTANT shall attend progress meetings with STATE's project manager.
CONSULTANT will assist in development of meeting agendas and provision of informal
minutes for each scheduled meeting. For budgeting purposes, it has been assumed that 6
Progress Meetings will be held.
Product: Informal Minutes and/or List of Action Items to be addressed, for each
meeting
1.5
1.6
Ongoing Project Coordination
CONSULTANT shall be responsible for managing all subconsultants involved in the
study. CONSULTANT will develop and execute subconsultant agreements with each
team member establishing work scope, budget and schedule. CONSULTANT will
review all subconsultant work prior to delivery to STATE to determine general scope
adherence and quality. Additionally, the CONSULTANT will schedule internal team
meetings on a regular basis to review the work scope, progress and related issues.
Quality Assurance
The CONSULTANT will implement thc Quality Assurance Plan, prepared under Work
Element 1.1, for the duration of the project. The Quality Assurance Plan specifics shall
be approved by STATE and partner agencies prior to application to project deliverables.
Work Element 2
Agency and Community Coordination
2.1
Develop Public Involvement/Communications Plan
The CONSULTANT will develop a Public Involvement/Communications Plan for the
project. The plan will detail the agencies and public stakeholders that should be engaged
in the project, the milestones at which that involvement will be most meaningful, and the
strategies that will be used to interact with, and obtain feedback from, these audiences. A
draft of the plan will be submitted to STATE for review, and revised based on comments
received. Public involvement activities that are anticipated to be included in the plan
include Work Elements 2.2.1 through 2.2.4 described below.
Product:
20 copies of Draft Public Involvement/Communications Plan, and 20 copies
and one photo-ready original of Final Public Involvement/Communications
Plan
08/14/01 Final Scope ofWorkl. - 7 - TranSystems Corporation
2.2
Implement Public Involvement/Communications Plan
The CONSULTANT, in ongoing consultation with the STATE, will implement the
individual elements of the Public Involvement / Communications Plan.
2.2.1 Implement Media Relations Component of Public Involvement/
Communications Plan: Thc CONSULTANT will bc responsible for developing
the schedule and messages for media contact, and drafting media releases. The
STATE will finalize and distribute releases.
IProduct: 6 Draft Media Releases for Finalization/Distribution by OUM
2.2.2
Coordinate One-On-One Stakeholder Discussions: The CONSULTANT will
be responsible for coordinating discussions between the study team and key
stakeholders. These stakeholders could include the Chamber(s) of Commerce;
adjacent property owners such as Weyerhaueser, Lloyd's Enterprises and
Enchanted Village; and special environmental interest groups such as Friends of
the Hylebos. Coordination will include arranging meetings, developing agendas,
attending meetings, taking notes, and coordinating any follow-up, as necessary.
Product: Coordination of up to 6 Stakeholder Discussions
2.2.3
Prepare Briefing Packages for Council Meetings: The CONSULTANT will be
responsible for preparation of information to support presentations to King
County Council and Milton and Federal Way City Councils.
Product:
I
3 Briefing Packages for Council Meetings - Project Introduction and I
Challenges, Preliminary Findings, Recommendations
2.2.4
Coordinate Presentation of Study Findings to Key Decision Makers/
Stakeholders: The CONSULTANT will be responsible for preparation of project
information to be used in conjunction with briefing packages (see 2.3.3).
CONSULTANT will coordinate with Project Steering Committee members to
schedule study information presentations.
Product:
I
3 Presentations - Project Introduction and Challenges, Preliminary]
Findings, Recommendations
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Work Element 3
Project Steering Committee Meetings
3.1 Coordinate Preparation of Meeting Agendas
The CONSULTANT will coordinate with STATE's project manager in the preparation of
an agenda for each Project Steering Committee (PSC) Meeting.
IProduct: Meeting Agendas for Final Team Chartering Meeting and 5 PSC Meetings
3.2
3.3
Ensure Meeting Attendance
The CONSULTANT will assist STATE's project manager in ensuring attendance of the
Partners at each Project Steering Committee Meeting.
Prepare Meeting Exhibits
The CONSULTANT will be responsible for preparing all necessary exhibits for the
Project Steering Committee Meetings in support of the agenda.
Product: Displays & Exhibits for Project Steering Committee Meetings
3.4
3.5
Attend Final Team Chartering Meeting
A final team chartering meeting will be held to endorse the proposed Scope of Work for
the study, and to sign a Chartering Agreement endorsing the study purpose, vision, and
mission statements.
Attend/Facilitate Project Steering Committee Meetings
The following Project Steering Committee (PSC) Meetings will be held:
3.5.1 1st PSC Meeting: The first PSC Meeting will be held approximately one month
after the final chartering session. The purpose of this meeting will be to review
the results of initial data-gathering efforts, and to brainstorm potential solutions to
the traffic safety and congestion problems that have been identified.
3.5.2 2na PSC Meeting: The second PSC Meeting will be held as data gathering and
initial studies are being completed. At this meeting, initial solution concepts will
be reviewed, and any concepts having "fatal flaws" will be dropped from further
consideration. This meeting will also be used to review a draft set of evaluation
criteria developed by the CONSULTANT under Work Element 5.6.
3.5.3 3ra PSC Meeting: This meeting will be timed to coincide with the time that
approximately 50% of the budget has been expended. The Team Charter will be
revisited and reaffirmed, or amended if considered necessary. The meeting will
also be used to review the initial screening of the solution sets (Work Element
5.7).
3.5.4 4th PSC Meeting: This meeting will be timed to coincide with the time that
approximately 75% of the budget has been expended. The Team Charter will be
08/14/01 Final Scope of Workl. 9 TranSystems Corporation
3.5.5
revisited and reaffirmed, or amended if considered necessary. The meeting will
also be used to further review and optimize the solution sets (Work Element 5.8).
5th PSC Meeting: It is anticipated that this will be the final meeting of the
Project Steering Committee during this initial phase of the study. It will be used
to provide comments on the Draft Final Report, which will have been distributed
to the Partners prior to the meeting, and to endorse the initial concepts selected
for further development.
IProduct: Meeting Agendas and Meeting Facilitation
3.6
Prepare and Distribute Meeting Summaries
The CONSULTANT will prepare written summaries of each meeting, listing all "action
items" agreed to, and noting the person responsible and the anticipated completion date
for each action item.
Product: Meeting Summaries in electronic format for distribution to Partners
Work Element 4
Data Collection and Initial Studies
4.1
Initial
4.1.1
Traffic Data Collection/Generation
Collect and Generate Existing Traffic Counts: The CONSULTANT will
identify the location and type (i.e., 24-hour hose counts, peak intersection
turning/through movement counts) of traffic counts needed for the existing
conditions and model calibration tasks. The CONSULTANT will then collect and
compile recent count data (1999 or newer) from STATE, the City of Federal Way,
the City of Milton, the City of Edgewood, King County, and other sources. The
CONSULTANT also will arrange for all remaining necessary traffic counts to be
made by local jurisdiction staff or by a traffic counting firm, including locations
for which counts exist only prior to 1999..
Product: Existing Traffic Counts
4.1.2
Collect Existing Transportation Plans: The CONSULTANT will obtain from
STATE and participating local jurisdictions available 2003-2022 State Highway
Systems Plan/Washington Transportation Plan; WSDOT Core HOV Program/
Studies (King/Pierce Counties); SR-167 Extension Tier-II EIS; Comprehensive
Plan Transportation Elements or other transportation plans; 6-year Transportation
Improvement programs (TIP's); project-related traffic analyses; and development
traffic impact studies. These existing plans and studies will be reviewed and
briefly summarized.
08/14/01 Final Scope of Workl. - 10 - TranSystems Corporation
4.1.3
4.1.4
4.1.5
Collect Existing Traffic Signal and Operational Data: The CONSULTANT
will obtain necessary traffic signal phasing/timing data, cycle/storage lane
failures, roadway characteristics such as the number of lanes, geometry. The
CONSULTANT will obtain all relevant and available data from the STATE and
local agencies as available. Where these data cannot be obtained from the
STATE or local agencies, the CONSULTANT will estimate the data based on
field observations and professional judgment. The CONSULTANT will
document assumptions made in this manner.
Assess Existing Network Conditions: Based on the review of existing plans and
studies, the CONSULTANT will prepare an assessment of traffic operations and
safety conditions on the existing road network.
Develop Traffic Forecasting Model: The CONSULTANT will develop a traffic
forecasting model for use in this study. This model will be based on the existing
PSRC or City of Federal Way model, and may be modified if necessary to
generate local area forecasts. Model output and spreadsheet post-processing will
be utilized to generate traffic forecasts for the future year baseline and
alternatives.
· Determine Base Year & Future Year Analysis: The CONSULTANT will
recommend a calendar year to be used as the future analysis year.
· Evaluate Existing Traffic Models: The CONSULTANT will review and
evaluate the network, zone structure, and trip tables comprised by the PSRC,
King County, and City of Federal Way models. The CONSULTANT then
will recommend a model for use in the study, and identify modifications and
improvements that may be needed to make the models appropriate for use in
this study.
· Identify Road Improvement to Include in Future Baseline Network:
Based on the review of existing plans, TIP's, and studies, the CONSULTANT
will recommend a specific set of planned/programmed road improvements to
include in the future baseline network.
· Update Existing Model: The CONSULTANT will develop a traffic model
for use in this study by incorporating modifications, identified in the
"Evaluate Existing Traffic Model" sub work element, that are deemed
necessary to represent significant existing and future land uses, the future
baseline road network, and travel demands at the level of detail needed for the
study traffic analyses.
· Calibrate Updated Model: The CONSULTANT will calibrate the traffic
model developed for use in this study to local traffic conditions, as
represented by the traffic-count data collected under Work Element 4.1.1.
· Prepare Future Baseline Traffic Forecasts: The CONSULTANT will
prepare analysis-year p.m. peak-hour traffic forecasts for the baseline road
network. These forecasts will be based on existing traffic counts adjusted by
growth factors developed using the traffic model.
Product: Technical Memorandum on Future Baseline Traffic Forecasts
08/14/01 Final Scope of Workl. - 11 - TranSystems Corporation
4.2
Identify Environmental Constraints
A narrative and graphic overview will be prepared noting environmental constraints in
the study area. This will include both man-made and natural features and will be derived
from a review of existing, published data and a field check of the study area. Specifically,
notation will be of geology and soils, water resources, wetlands, land use, farmlands,
recreation, cultural resources, social and economic factors, hazardous materials, air
quality, noise, visual quality and public services/utilities. Critical-area designations from
each affected jurisdiction will be reviewed along with the National Wetlands Inventory.
Wetland delineations will not be part of this effort. A summary will be produced that
highlights the key constraints.
Product: Graphic and Narrative Summary of Environmental Constraints
4.3
Other
4.3.1
4.3.2
4.3.3
4.3.4
Data Collection/Base Mapping
Field Reconnaissance: Key members of the Consultant team will make field
reconnaissance visits to the study site to verify the accuracy of existing data,
and/or to gather new data. Such data verification/gathering could be related to
traffic, roadway geometrics, access needs, utility locations, right-of-way,
environmental constraints, etc.
Identify Jurisdictional Policies that Influence Study: The CONSULTANT
will coordinate with the Partner jurisdictions and the permitting agencies to
determine what policies may be in effect that could influence the outcome of the
study and/or subsequent phases of project development. In particular, local
jurisdiction GMA documents (especially critical areas and future land use) will be
reviewed for relationship to the project.
Review Planning Documents: The CONSULTANT will review all available
planning documents for the State, King County, Federal Way, Milton and
Edgewood to ensure that, to the extent possible, the proposed solution sets are
compatible with these documents.
Prepare Study Area Base Maps: The CONSULTANT will prepare base maps
for the study area based on available aerial photography and mapping. These will
be used to develop the conceptual alignments being considered (Work Element
5.2). The base maps will include, but not be limited to, the following:
· Major Utility Facilities
· Existing Right-of-Way
· Existing Wetlands
The STATE will assist the CONSULTANT in collecting the necessary data for
the above-listed items.
Product: Study Area Base Maps in electronic format
08/14/01 Final Scope of Workl. - 12 - TranSystems Corporation
Work Element 5
Solution Sets Development and Analysis
5.1
Identify Initial Solution Concepts
Thc CONSULTANT will work with STATE and thc Project Steering Committee to
identify a series of initial solution concepts. Although, these concepts will focus on
identifying long-range solutions, the effectiveness of short-term improvements, based on
existing plans (CIPs/TIPs), will also be evaluated. Similarly, thc long-range solutions
will be evaluated to determine how the construction can be staged to accommodate
anticipated traffic growth and funding constraints. Conceptual alignments will start to be
developed following the brainstorming session programmed to coincide with the first
PSC Meeting.
5.2
Prepare Conceptual Alignments
Using the base maps developed under Work Element 4.3.4, the CONSULTANT will
prepare conceptual-alignment layouts that meet FHWA, STATE and CITY standards, to
illustrate the concepts being considered and show their impact upon the existing roadway
infrastructure, and adjacent property.
IProduct: Conceptual-Alignment Layouts for distribution at PSC Meetings
5.3
Traffic Analysis
5.3.1 Prepare Existing Conditions and Future Baseline Conditions Traffic
Analysis: The CONSULTANT will prepare capacity/LOS analyses for the
existing road system using existing traffic counts and for the future baseline road
system with forecasted baseline traffic volumes. The CONSULTANT also will
review and evaluate traffic accident records for study-area arterials and freeways.
The CONSULTANT will specifically evaluate the latest WSDOT High Accident
Corridor (HAC), High Accident Location (HAL) and Pedestrian Accident
Location (PAL) reports as provided by the STATE. The results of the
capacity/LOS and accident analyses will be compiled into a technical
memorandum describing traffic operations and safety conditions on the existing
road system and on the future baseline road system.
IProduct: Technical Memorandum on Existing and Future Baseline Conditions
5.3.2
Prepare Traffic Deficiency Analysis: The CONSULTANT will identify road
segments and intersections with capacity, operational, or safety deficiencies (i.e.,
inadequate capacity, substandard LOS and/or greater-than-normal accident
experience) based upon the existing and future baseline conditions traffic
analysis.
Product: Technical Memorandum on Traffic Deficiencies
08/14/01 Final Scope ofWorkl. - 13 - TranSystems Corporation
5.3.3
Prepare Initial Traffic Analysis of Initial Solution Concepts: The
CONSULTANT will prepare an initial "planning-level" capacity/LOS analysis of
the key road segments and intersections impacted by the initial solution concepts
based upon the baseline traffic forecasts, adjusted to represent the initial concepts.
Product:
I
Technical Memorandum on Results of Initial Traffic Analysis of l
Initial Solution Concepts
5.3.4
Prepare Traffic Analysis for Selected Concepts: The CONSULTANT will
modify the traffic model network to represent the selected concepts and prepare
analysis-year p.m. peak-hour traffic forecasts. The CONSULTANT will use HCS
and Synchro software to prepare an operational analysis of the key road segments
and intersections comprising the selected concepts based on the traffic forecasts.
Product: Technical Memorandum on Results of Traffic Analysis for Selected
Concepts
5.4
Preliminary Environmental Analysis
An analysis will be prepared for each of the primary options under consideration that
describes potential impacts by element of the environment. This will be in the form of a
SEPA Checklist and will be annotated where necessary. Potential avoidance and
mitigation measures will be identified. Where possible, environmental documentation
and permitting needs for further development of the solution sets will be identified.
If additional environmental analysis is required it will be addressed through a separately
negotiated budget supplement.
Product:
Technical Memorandum Summarizing Potential Impacts and Mitigation
Measures, and Identifying Environmental Documentation and Permitting
Needs Required for Further Development of the Solution Sets
5.5
Prepare Planning-Level Cost Estimates
The CONSULTANT will prepare planning-level cost estimates for each of the solution
concepts being considered. The level of detail of the estimates will be commensurate
with the conceptual nature of the solutions at this stage, but will be sufficient to enable a
cost comparison to be made between the different solution sets. Planning-level cost
estimates will be prepared for short-term solutions, as well as for the long-term solution
sets.
IProduct: Planning-Level Cost Estimates for Short-Term / Long-Term solution sets.
5.6
Develop Solution Set Evaluation Criteria
The evaluation criteria to be used for both the initial screening (Work Element 5.7), and
for the subsequent selection of concepts for further development (Work Element 5.10)
08/14/01 Final Scope ofWorkl. - 14- TranSystems Corporation I
will be developed by the CONSULTANT in close coordination with STATE and the
Partners.
IProduct: List of Solution Set Evaluation Criteria
5.7
5.8
5.9
Initial Screening of Solution Sets
As part of a two-stage evaluation process, an initial screening of the solution concepts
will be performed, and those found to be non-viable will be eliminated from further
development. Reasons for advancing or dropping alternative concepts will be fully
documented for later use. The following factors will be considered in evaluating the
solution concepts:
· Traffic flow, capacity and safety
· Access opportunities and constraints
· Freight and goods movement
· TransitYmultimodal opportunities, including potential park-and-ride sites
· Compatibility with land-use plans
· Compliance with design standards
· Environmental impacts
· Right-of-way requirements
· Maintenance requirements
· Traffic maintenance during construction
· Construction cost
Each concept will be evaluated in accordance with the agreed-upon evaluation criteria
(Work Element 5.6), initially by the CONSULTANT, and subsequently with STATE and
the Project Steering Committee.
Optimize Solution Sets
Following the initial screening of the solution sets, the CONSULTANT will refine and
further analyze the remaining concepts to develop them in enough detail to allow
informed comparisons to be made between them.
Evaluate Solution Sets
The CONSULTANT will evaluate the solution sets using the evaluation criteria
developed under Work Element 5.6. A matrix analysis technique will be used to evaluate
each concept with respect to its effectiveness in meeting transportation needs, as well as
meeting engineering, traffic, safety, environmental, economic and jurisdictional
constraints and opportunities.
A systematic procedure will be established to measure the effectiveness of the concepts
in fulfilling the needs of the project and the corresponding criteria that are established.
An evaluation and rating technique, based upon descriptive and quantitative
08/14/01 Final Scope of Workl. - 15 - TranSystems Corporation
documentation, will be established to portray the advantages and disadvantages of each
concept, and the tradeoffs among the concepts.
IProduct: Completed Matrix Evaluation Sheets
Work Element 6
Report/Documentation
6.1
Develop Report Outline for Review
The CONSULTANT will develop a draft report outline for review by STATE and the
Project Steering Committee prior to commencing preparation of the Draft Project Report.
Product: Report Outline for Review
6.2
Prepare Draft Project Report for Review
The results of the foregoing studies will be documented in a Project Report that will
initially be prepared in draft form for review by STATE and the Project Steering
Committee. The report will contain a summary of all traffic, engineering and
environmental factors relating to each of the solution concepts considered, including the
no-build alternative. It will also include information documenting solution concepts that
were dropped during the screening and evaluation process. The report shall include, but
not be limited to the following:
· Documentation of public input
· Documentation of stakeholder input
· A summary of the traffic studies
· A summary of the environmental studies
· A description of the solution sets considered
· A summary of the planning-level cost estimates
· A summary of the solution set evaluation criteria
· A summary of the results of the initial screening of solution sets
· A solution-set evaluation matrix
· A report bibliography
· Appendices (to be determined)
· Recommendations:
o For long-term, staged solution concepts
o For short-term solution concepts
o That identify potential partnerships to expedite the next steps
o For work to be performed during the next phase of project development
The CONSULTANT will distribute the Draft Project Report for review by the STATE
and members of the Project Steering Committee. Additional copies may also be required
08/14/01 Final Scope ofWorkl. - 16 - TranSystems Corporation
for Council Member review. For budgeting purposes, it is anticipated that 20 copies of
the Draft Project Report will be primed.
IProduct: 20 copies of Draft Project Report
6.3
Team Review of Draft Project Report
The Draft Project Report will be distributed prior to the fifth Project Steering Committee
Meeting, and the Partner's commems will be discussed at this meeting. Following
review of the Draft Project Report by STATE and the Project Steering Committee,
STATE will collate all review comments into a single documem for transmittal to the
CONSULTANT.
IProduct: Collated set of Comments (by STATE)
6.4
Prepare Final Project Report
The CONSULTANT will revise the report to address all the comments provided by
STATE and the Project Steering Committee, and prepare the final document for priming.
For budgeting purposes, it has been assumed that 40 copies of the Final Project Report
will be primed. The CONSULTANT will provide one camera-ready original of the final
report to the STATE.
Product: 40 copies, one camera-ready original, and one electronic copy of Final
Project Report
08/14/01 Final Scope of Workl. - 17 - TranSystems Corporation
Page 1 of 1
Rick Perez - Federal Way Agreements (Edited&Draft-Final) and Slightly Revised project Scope
of Work ....
From:
To:
Date:
Subject:
"Noyes, Thomas" <NoyesT~WSDOT.WA.GOV>
"Rick Perez (E-mail)" <rick.perez@ci.federal-way.wa.us>
08/13/2001 11:09
Federal Way Agreements (Edited&Draft-Final) and Slightly Revised project Scope of Work ....
<<8-13-01-Final-DmftFW-agreement.doc>>
<<8-08-01-draft-EditedFW-agreement.doc>> <<8-13-01-Final-Scope. DOC>>
Rick:
Good morning. Attached are the edited and "clean" copies of the Federal Way
G-CA agreement that we discussed this morning. I am also sending the
slightly revised project scope of work with changes requested by the city of
Milton (Work Element 2.2.2; page#8).
Let me know if you have any questions or comments.
Thomas Noyes
WSDOT - Office of Urban Mobility
Tele: (206) 464-6038
Fax (206) 464-6084
NoyesT@wsdot.wa.gov
file://C:\WINDOWS~TEMP\GW} 00014.HTM 08/14/2001
DATE: August 20, 2001
TO:
VIA:
FROM:
Dean McColgan, Chair
Land Use / Transportation Committee
David H. M~anager
Richard A. Perez, Traffic Engineer/~
Sarady Long, Traffic Analyst
SUBJECT:
2002 Commute Trip Reduction (CTR) Program Professional Agreement with King
County Metro
BACKGROUND
Washington State's Commute Trip Reduction (CTR) Law was adopted by the 1991 Legislature and
incorporated into the Washington Clean Air Act as RCW 70.94.521 through 70. 94.551. Its intent is to improve
air quality and reduce fuel consumption and traffic congestion through employer-based programs by
encouraging the use of alternatives to single occupant vehicle (SOV) during a commute trip.
The law requires that all major employers, both public and private, who employ 100 or more full-time
employees who are scheduled to arrive at a single worksite between 6:00 a.m. and 9:00 a.m. to develop and
implement a Commute Trip Reduction Plan. Currently, there are 15 employers within the City of Federal Way
that are affected by the CTR Law. The employers that are currently affected are as follows:
2.
3.
4.
5.
6.
7.
8.
9.
10.
Berger/ABAM Engineers, Inc.
Capital One
City of Federal Way
Orion Industries
Finance Pacific
Saint Francis Hospital
United States Government Postal Services
USAA Insurance
World Vision
Weyerhaeuser Company Sites (6 sites)
PROFESSIONAL SERVICES AGREEMENT
In order to comply with the state CTR Law and to ensure consistency and fairness in its administration, the
City has entered into a Professional Services Agreement with King County Metro. Staff believes this is a cost-
effective relationship, as most cities have a full-time CTR coordinator. The purpose of the agreement with
Metro is to delegate implementation of the CTR Act as required by state law and local CTR Ordinances. The
work performed under this agreement is as described in the attached Exhibit "A", Scope of IVork. The
Agreement for the first half of the 2001/2003 biennium will be funded with a combination of state CTR Grant
and CTR/Congestion Mitigation Air Quality (CMAQ) Grant monies. The CTR state grants and expenditures
for the 2001/2003 biennium are as shown in Table I.
Memorandum
Subject: 2001 Implementation of Commute Trip Reduction (CTR) Plans and Program Agreement with WSDOT
August 6, 2001
Page 2
Table I. - 2001/2003 Biennium CTR Grants and Expenditure
Year No. Of State CTR Est. CMAQ (Task 1 Professional Services
Sites Grant and 2) Grant Funds with KC Metro
Available
7/01/01 - 6/30/02 15 $23,079.00 $11,354.00 $31,203.00
7/01/02 - 6/30/03 15 $23,079.00' $0.00 $30,686.00**
* Estimated allocation based on current 15 affected sites and current state funding level
** Estimate based on current 15 sites without CMAQ grant administration costs and 3.0 percent
increase from last contract
As shown, the City would receive a total of $34,433 (state CTR technical grant and CMAQ grant) for the first
half of the 2001/2003 biennium. These grants would be sufficient to fully fund the 2001/2002 Agreement with
Metro, which is estimated at $31,203.00. However, additional funding would have to be identified for the
second half of the 2001/2003 biennium. Staff anticipates presenting this as a New Program Request in the
mid-biennium budget adjustment to council next year.
CITY-WIDE CTR RESULTS
The CTR program in Federal Way has been very successful in reducing single occupancy vehicle (SOV) and
vehicle mile travel (VMT). Since the first survey in 1993, the all-city SOV average has dropped from 85% to
72%. Table II shows the City's average SOV rate along with the King County and South County Sub-areas.
Below is some of the Commuting Program implemented at affected sites in Federal Way.
· Up to 100% vanpool subsidies
· Shuttle to and from Seattle Tacoma airport, and between buildings (for Weyerhaeuser sites)
· Financial Incentives in the form of Commuter Bonus (CB) Voucher ranging from $15 to
$25 per month for alternative mode users. CB Vouchers can be used as cash toward the
purchase of transit tickets, vanpool fares, gas, a carwash and the REI retail store.
· Preferential Parking for Vanpools and Carpools
This year, the Weyerhaeuser Company was recognized as a Governor's Commute Smart winner for their
outstanding effort in reducing commute trips. In addition, the Weyerhaeuser Company and USAA Insurance
were recognized as a Diamond Ring Award winners by the Economic Development Council of Seattle and
King County.
STATUS OF CITY HALL CTR PROGRAM
The SOV rate for the City of Federal Way employees at City Hall is 85%, which is a two (2) percent
reduction since the last survey in 1999. Although the City made progress in reducing both SOV and VMT,
the CiW still falls short of the 2001 goal of 68 percent. As required by state CTR Law, the City is required
to take additional actions to reduce its employees' SOV commuters. The City's Commute Program
includes the following:
· $15 per month in Commuter Bonus Vouchers
· Alternative Work Schedule
· Guaranteed Ride Home
· Preferential parking for alternative mode users.
Memorandum
Subject: 2001 Implementation of Commute Trip Reduction (CTR) Plans and Program Agreement with WSDOT
August 6, 2001
Page 3
The incentive program and alternative work schedule have been very effective in reducing single occupancy
vehicles (SOV). Currently, there are five (5) employees benefiting from the incentive program and over 74
employees participating in an alternative work schedule (City Hall only).
RECOMMENDATIONS
Staff recommends placing the following item on the September 4, 2001 City Council consent agenda:
Authorize the City Manager to execute the Professional Services Contract with King County Metro in the
amount of $31,203 for CTR Support Services.
IL~P-P}ROVAL OF COMMITTEE REPORT:~ · ~ // I]
11 I ,,~,~,~ /~ __ . . ~,~ ~ ~.___ tr-~'5 II ~ ,,.
II
~ommitte~Chair /~ommittee Member ~. :C~i~ee ~ember
RAP:dl
cc: Project File
Day File
K:',LUTCX200 l',2002PA_KC-contract.doc
Federal Way - Exhibit A
Commute Trip Reduction Services Contract
Scope of Work
Period: July 1, 2001, through June 30, 2002
Work Activities - 15 current sites
Schedule
Notification of new sites
1. Identify contact for potential sites
2. Send notification inquiry
3. Confirm status
4. Secure state code
5. Create timeline and legal file
As needed
Survey
Goal Measurement sites ( 1 - mandatory)
Baseline (0)
1. Alert employer to survey timeline
2. Track survey completion and processing
3. Send survey results to employer
First quarter and
as necessary
Program review
Goal measurement sites ( 13 )
Non-goal measurement sites ( 2 )
1. Remind employers of submittal deadlines
2. Monitor program report receipt
3. Review revised programs for sites that did not make progress and evaluate
the potential for progress toward SOV reduction
4. Review program reports for completeness for new sites and for sites that
made progress toward goal
5. Recommend action to jurisdiction
6. Generate approval letter for City signature
Ordinance
schedule by
Site
Eo
Exemptions & Modifications
1. Inform new sites about process and criteria
2. Receive requests and copy to city
3. Copy request to state for comment
4. Review and analyze request and provide comments to City
5. Contact employer as needed, generate and send response per city
As needed
Records maintenance
1. Maintain database and master file records on all affected sites
2. On a quarterly basis, provide WSDOT with hard copy of each employer
program report approved within the quarter
3. Provide WSDOT with an electronic copy of the CTR database of the City's
CTR-affected employers, quarterly or as required by WSDOT
4. Provide quarterly report information for jurisdiction to conduct state funds
billing
On-going
Exhibit A
Go
Program Development
New Sites
1. Provide written information on basic requirements of the CTR Ordinance,
CTR Zones, and an explanation of how the plan is intended to achieve its
goals
2. Provide materials that explain a range of measures and activities that may
help the employer achieve the CTR goals of the local ordinance
3. Assist with voluntary baseline survey. Analyze survey data and make
programs recommendations.
As needed
New ETC Consultation/Briefing
1. Provide written information on basic requirements of the CTR Ordinance,
CTR Zones, and an explanation of how the plan is intended to achieve its
goals
2. Provide materials that explain a range of measures and activities that may
help the employer achieve the CTR goals of the local ordinance
As needed
Jo
Ko
Program Implementation Assistance
Provide assistance in the following categories:
1. Identify resources and implementation requirements
2. Coordinate/attend network group meetings
3. Communicate with ETCs about transportation issues, including Sound
Transit, Metro Transit, Special events and items of interest (eg: construction
and road closures, Air Quality alerts, WSRO bulletins)
4. Provide two employee awareness campaigns per year
Training
Provide county-wide basic training to new ETCs
1. Basic Training part 1: ETC orientation
2. Basic Training part 2: Program Implementation and Promotion
3. Survey briefing
CMAQ Task 2 Activities
1. Assist with the development of additional tools for ETCs to use with
employees and management to increase support for implementation of CTR
program (eg: CTR Web, other communication tools, transportation events,
promotions and grant projects).
2. Provide promotion/incentive support and coordination (eg: planning, develop
materials, implement and evaluate)
3. Develop and offer new topics of interest for ETC education (eg: network
group, continuing education and Web site topics)
4. Assist with the development and implementation of ETC incentive and
reward programs
5. Assist with the development and implementation of employer recognition and
award programs
As needed
Quarterly
Ongoing
2 Federal Way
Table II
Countywide
South Subarea
Federal Way
Federal Way SOV Rates with Boeing
SOV Rate
1993 1995 1997 1999
65.95% 63.97% 61.01% 59.35%
82.13% 80.57% 80.32% 78.87%
85.33% 78.03% 73.98% 72.00%
Federal Way SOV Rates
9O%
80%I
70%
60%
50%
40%
30%
20%
10%
0%
Countywide South Subarea
[] 1993 [] 1995 [] 1997
Federal Way
[] 1999
COMMUTE TRIP REDUCTION ACT IMPLEMENTATION AGREEMENT
This Agreement is entered into by and between King County, acting through its Department of
Transportation (hereinafter the "County"), and the City of Federal Way ("City"), a Washington Municipal
Corporation, both of which entities may be referred to hereinafter as "Parties," for the purpose of
implementing the Washington State Commute Trip Reduction Act of 1991.
WHEREAS, the Washington State Legislature enacted the Commute Trip Reduction Act (Chapter
202, Laws of 1991, codified as RCW 70.94.521-551) to require local governments in those counties
experiencing the greatest automobile-related air pollution and traffic congestion to develop and implement
plans to reduce vehicle miles traveled per employee and single occupant vehicle commute trips; and
WHEREAS, the City has within its boundaries one or more "major employers" and is required by
RCW 70.94.527 to develop and implement a commute trip reduction plan; and
WHEREAS, the Parties hereto are authorized to enter into this Agreement pursuant to
RCW 70.94.527 (6); and
WHEREAS, the King County Code 28.94.110 authorizes the execution and administration of
Agreements with state and local agencies for assistance in implementing the Commute Trip Reduction Act;
and
WHEREAS, the local jurisdiction commute trip reduction plans are required to be coordinated and
consistent with plans of adjacent jurisdictions and applicable regional plans; and
WHEREAS, the City and King County desire to implement the Commute Trip Reduction Act
consistent with the guidelines established by the state Commute Trip Reduction Task Force and with King
County and other cities within the county; and
WHEREAS, the City can achieve cost efficiencies and administrative consistency by contracting
with King County for CTR implementation;
NOW THEREFORE, in consideration of the mutual promises and covenants herein, the sufficiency
of which is hereby acknowledged, the Parties hereto agree as follows:
SECTION 1.0 PURPOSE
The purpose of this Agreement is to assign certain tasks to be undertaken by King County on behalf of the
City to implement the CTR Act.
SECTION 2.0 DEFINITIONS
The following definitions shall apply for purposes of this Agreement:
"Administrative Representative" means the primary administrative contact for issues related to this
Agreement as designated in Section 3.4 of the Agreement.
"Affected Employer" means an employer required by RCW 70.94.521 and the City's CTR Plan to
implement a CTR program (see also "major employer").
Commute Trip Reduction Implementation Agreement
Page 2
"Commute Trip Reduction Plan (CTR Plan)" means a plan adopted by the City designed to reduce the
proportion of single occupant vehicle commute trips and vehicle miles traveled per employee, as described in
RCW 70.94.527.
"Commute Trip Reduction Program (CTR Program)" means a program designed by an affected
employer to reduce the proportion of single occupant vehicle commute trips and the commute trip vehicle
miles traveled by employees at a worksite, as described in RCW 70.94.531.
"CTR Funds" means state funds authorized by RCW 70.94.544 and Section 301 of the Natural Resources
biennial budget to help counties and cities implement commute trip reduction plans.
"Major Employer" means a private or public employer that employs one hundred or more full-time
employees at a single worksite who are scheduled to begin their regular workday between 6:00 a.m. and 9:00
a.m. on weekdays for at least twelve continuous months during the year, as provided in RCW 70.94.521
(herein also known as an "affected employer").
"State" is the Washington State Department of Transportation (WSDOT) unless otherwise noted.
3.1
3.2
3.3
3.4
SECTION 3.0 SCOPE OF WORK
Scope of Work: The scope of work to be completed by the County on behalf of the City in
accordance with this Agreement is described in "Exhibit A: Scope of Work", which by reference is
made a part of this Agreement. Funds provided by the City to King County under this Agreement
shall be used solely for activities undertaken to fulfill the provisions of the scope of work as provided
in Exhibit A.
Regional Cooperation: Some tasks in the Scope of Work are subarea or county-wide and assume
that the City will participate with other contracting cities and try to the extent possible to develop
policies and products consistent throughout the county to take advantage of economies of scale and
cost efficiencies.
Schedule: The schedule for tasks is indicated in Exhibit A: Scope of Work. A quarterly review of
progress to date will be held with the City and the County.
Administrative Representatives: the County and the City shall each designate an administrative
representative for matters pertaining to this Agreement.
King County shall be represented by the Manager of Sales and Customer Service or his/her designee.
The City shall be represented by the Director of Public Works or his/her designee.
4.1
SECTION 4.0 DISBURSEMENT OF FUNDS
Budget: The budget for work to be performed through June 30, 2002 is specified in Exhibit B, which
is attached to this Agreement and incorporated herein.
CITY OF FEDERAL WAY
Commute Trip Reduction Implementation Agreement
Page 3
4.2
Payment Process: the County shall submit invoices and quarterly progress reports to the City per the
schedule indicated below. The City shall make payment to the County within 45 days of receipt of
the invoice.
Payment Fixed Payment
Invoice Submitted No Later Than:
1 st payment $7,448.00
2nd payment $7,448.00
3rd payment $7,448.00
Final payment $7,448.00
Total $ 29,792.00
October 10, 2001
January 10, 2002, 2001
April 10,, 2002
June 30, 2002
4.3
Payment Amount: Each payment shall consist of the fixed amount specified above in Section 4.2
plus reimbursement of workshop expenses. Workshop expenses shall not exceed $1,411.00 for the
term of the contract.
The workshop expenses to be shared by the City shall consist of a fixed labor element plus actual non-labor
expenditures. The fixed labor element shall be as follows:
- ETC Orientation
- Program Implementation
- Survey Briefing
- Additional Workshops
$245.00 fixed labor charge per workshop
$245.00 fixed labor charge per workshop
$158.00 fixed labor charge per workshop
$35.00 fixed labor charge per hour for King
County trainers
The City shall pay a percentage share of workshop expenses based on the percentage of total registrants for
the workshop representing sites in the City.
SECTION 5.0 AUDITING OF RECORDS, DOCUMENTS, AND REPORTS
The State Auditor and any of its representatives shall have full access to and the right to examine during
normal business hours and as often as the state Auditor may deem necessary, all the records of the City and
the County with respect to all matters covered in this Agreement. Each Party to the Agreement shall have
similar access and rights with respect to the records of the other Party. Such representatives shall be
permitted to audit, examine, and make excerpts or transcripts fi.om such records and to make audits of all
contracts, invoices, materials, payrolls, and records of matters covered by this Agreement. Such rights last
for three (3) years from the date final payment is made hereunder.
SECTION 6.0 EQUAL EMPLOYMENT OPPORTUNITY
King County agrees to abide by all applicable federal and state statutes and regulations prohibiting
employment discrimination.
CITY OF FEDERAL WAY
Commute Trip Reduction Implementation Agreement
Page 4
SECTION 7.0 WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any
provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall
not be construed to be a modification of the terms of the Agreement unless stated to be such in writing,
signed by an authorized representative of each party, and attached to the original Agreement.
SECTION 8.0 SEVERABILITY
Should any clause, phrase, sentence or paragraph of this Agreement be declared invalid or void, the
remaining provisions of this Agreement shall remain in full force and effect if such remainder continues to
conform to the terms and requirements of applicable law and the intent of this Agreement.
9.1
9.2
9.3
9.4
SECTION 9.0 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the Parties hereto and
gives no right to any other Party. No joint venture or partnership is formed as a result of this
Agreement.
To the maximum extent permitted by law, each party shall defend, indemnify and hold harmless the
other party and all of its officials, employees, principals and agents from all claims, demands, suits,
actions, and liability of any kind, including injuries to persons or damages to property, which arise
out of, are connected with, or are due to any negligent acts or omissions of the indemnifying party, its
contractors, and/or officials, employees, agents, or representatives in performing work under this
Agreement; provided, however, that if (and only if) the provisions of RCW 4.24.115 apply and any
such damages and injuries to persons or property are caused by or result from the concurrent
negligence of the City or its contractors, officials, employees, agents, or representatives, and the
County or its contractors, officials, employees, agents, or representatives, each party's obligation
hereunder applies only to the extent of the negligence of such party or its contractors, officials,
employees, agents, or representatives. Each party specifically assumes potential liability for actions
brought by its own employees against the other party and for that purpose each party specifically
waives, as to the other party only and only to the extent necessary to fulfill its obligations under this
Agreement, any immunity under the Worker's Compensation Act, RCW Title 51; and the parties
recognize that this waiver was the subject of mutual negotiation and specifically entered into
pursuant to the provisions of RCW 4.24.115, if applicable.
The City acknowledges it is solely responsible for its compliance with the CTR Act, and for the
adoption, implementation, and enforcement of any ordinances, plans, and programs related to the
CTR Act. The City shall indemnify and hold King County harmless from, and shall process and
defend, at its own expense, any and all claims, demands, suits at law or equity, actions, penalties,
losses, damages, or costs arising out of, in connection with, or incidental to any act or omission of the
City or any of its officers, employees, subcontractors or agents in adopting or enforcing any
ordinances, plans and programs related to the CTR Act.
The Parties hereto acknowledge that the State of Washington is not liable for damage or claims from
damages arising from any act or omission of King County or the City under this Agreement.
CITY OF FEDERAL WAY
Commute Trip Reduction Implementation Agreement
Page 5
9.5
9.6
9.7
In the event any party incurs attorney's fees, costs or other legal expenses to enforce provisions of
this section against another party, all such fees, costs, and expenses shall be recoverable by the
prevailing party.
This Agreement shall be interpreted in accordance with the laws of the State of Washington in effect
on the date of execution of this Agreement. The Superior Court of King County, Washington shall
have exclusive jurisdiction and venue over any legal action arising under this Agreement.
The provisions of this section shall survive the expiration or termination of this Agreement w/th
respect to any event occurring prior to expiration or termination.
SECTION 10.0 AGREEMENT PERIOD
This Agreement is effective from July 1,2001. The expiration date for purposes of performing substantive
work as described in Exhibit A (Scope of Work) and for incurring costs is June 30, 2002, and for final
accounting purposes is August 30, 2002, unless the Parties agree to an extension using the modification
procedure provided in Section 11 below.
SECTION 11.0 AGREEMENT MODIFICATIONS
This Agreement may be amended, altered, clarified or extended only by written Agreement for and on behalf
of the City by its City Manager or designee, and for and on behalf of the County by its General Manager
of the Transit Division or designee.
12.1
12.2
SECTION 12.0 TERMINATION
Either Party to this Agreement may terminate the Agreement, in whole or in part, for convenience
and without cause upon thirty (30) days advance written notice of the termination to the other Party.
If this Agreement is so terminated prior to fulfillment of the terms stated herein, King County shall
be reimbursed for all actual direct and related indirect expenses and noncancellable obligations
incurred to the date of termination.
If at any time during the Agreement period the State acts to terminate, reduce, modify, or withhold
CTR Grant Funds allotted to the City pursuant to RCW 79.94.544 then either Party may terminate
this Agreement by giving thirty (30) days advance whtten notice to the other Party.
CITY OF FEDERAL WAY
Commute Trip Reduction Implementation Agreement
Page 6
SECTION 13.0 ENTIRE AGREEMENT
This document contains all terms, conditions and provisions agreed upon by the Parties hereto. Any oral
or written representations or understandings not incorporated herein are excluded. Dated this thirteenth day
of August, 2001.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day first above
mentioned.
KING COUNTY
By
General Manager, Metro Transit
Approved as to form:
CITY OF FEDERAL WAY
By By
City Attorney
David H. Moseley, City Manager
OR:
Title
K:\Traffic\ctrX2001XFedeml Way Contract 01-02
CITY OF FEDERAL WAY
Contract changes Page 1 of 1
Sarady Long - Contract changes
From:
To:
Date:
Subject:
"Mays, Barbara" <Barbara. Mays@METROKC.GOV>
'Sarady Long' <sarady.long@ci.federal-way.wa.us>
08/13/2001 12:00 PM
Contract changes
Sarady,
Your corrections and changes to the 2001/02 CTR Implementation Agreement are acceptable to us. Please print
out 2 copies of the revised agreement for your signature. Send both to me at King County Commute Trip
Reduction Services, 400 Yesler Way, M.S. YES-TR-0650, Seattle, WA 98104-2615. We'll return an executed
original to you.
Thank you for renewing your 2001/02 CTR Implementation Agreement. As always it is a pleasure working with
you and the Federal Way employers. Now, more than ever before we face the challenge of reducing SOV trips
with fewer resources. Thanks again for your continued support.
Sincerely,
Barbara Mays
file://C:\Windows\TEMP\GW} 00004.HTM 08/13/2001