PRHSPSC PKT 10-11-2011 City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
October 11, 2011 City Hall
5:30 p.m. Hylebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Action Council Date
Topic Title /Description Presenter Page or Info
A. Approval of Minutes: September 13, 2011 3 Action N/A
B. Washington Traffic Safety Commission (WTSC) Grant Money Wilson 5 Action Consent
for 2011 Uniforms 10/18/11
C. Lakota Park Fence Bids Ikerd 7 Action Consent
10/18/11
5. PENDING ITEMS
• Festivals
• Concept of Housing in South King County
6. NEXT MEETING: Tuesday, November 8, 2011 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members City Staff
Jeanne Burbidge, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Roger freeman Mary Jaenicke, Administrative Assistant II
Mike Park 1
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City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, September 13, 2011
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Jeanne Burbidge, Council member Mike Park.
Council member Roger Freeman will be late.
Council Members in Attendance: Council member Linda Kochmar
Staff Members in Attendance: Pat Richardson, City Attorney, Brian Wilson, Chief of Police, Cary Roe, Director
Parks, Public Works and Emergency Management, Amy Jo Pearsall, Assistant City Attorney, Ray Gross, Deputy
Emergency Manager, Steve Ikerd Parks & Facilities Manager, and Mary Jaenicke, Administrative Assistant II.
Guest: Susan Honda, Chair Arts Commission
Chair Burbidge called the meeting to order at 5:33p.m.
Public Comment: None.
Commission Comment: Ms. Honda stated that the Arts Commission is co- sponsoring the Arts in the Gardens
event at the Rhododendron Species Botanical Garden on September 17 The event will feature performances by
local groups and a presentation by the Historical Society.
APPROVAL OF SUMMARY
Council member Park moved to approve the July meeting summary. Council member Burbidge seconded.
Motion passed.
BUSINESS ITEMS
2011 Emergency Management Performance Grant Award
Mr. Gross presented the background information. Mr. Gross reported that they applied for the Grant and were
awarded $37,072.00. The Emergency Management Performance Grant (EMPG) is a federal Grant to help fund
local Emergency Management Departments. There are matching funds to match the grant. The EMPG funds will
be used to support the Emergency Management Specialist position in the year 2011 and three months in 2012. The
grant will also provide funding for the mass notification system CodeRed. The funding cycle is 1.5 years. Council
member Freeman arrived. Council member Park moved to forward the 2011 Emergency Management
Performance Grant award to the September 20 City Council consent agenda for approval. Council
member Freeman seconded. Motion passed.
First Amendment to the Thundering Oak Enterprises Agreement
Mr. Ikerd presented the background information. Mr. Ikerd reported that Thundering Oak Enterprises is used for
tree assessments, hazardous tree mitigation and storm cleanup. The Parks Department is seeking authorization to
extend the contract for two more years. Thundering Oak Enterprises has agreed to maintain the 2010 rate. The total
amount of the contract would be $66,610.00. Services are provided on an as needed basis. Council member
Freeman moved to forward the authorization of a first amendment to the Thundering Oak Enterprises
Agreement by extending their term an additional two years and increase the compensation by $46,900, and
authorize the Mayor to move said authorization to the full Council September 20, 2011 consent agenda for
approval. Council member Park seconded. Motion passed.
Consolidation Plan — Information Only
City Attorney Richardson presented. Federal Way has become a Direct Entitlement city for CDBG. A consultant
was hired to develop a Five -Year plan that is required by the Department of Housing and Urban Development
(HUD). Ms. Richardson reviewed the calendar. The plan is very aggressive, and staff has been working very hard.
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday September 13, 2011 Summary
Page 2
School Resource Officer Contract
Chief Wilson presented. The term of this Agreement is from September 1, 2011 to August 31, 2014. For a School
Resource Officer (SRO) the Federal Way School District pays .7349% of a full time Police Officer. The balance is
paid for by the City. An additional SRO position was added, and that officer will be at Thomas Jefferson High
School. The SRO's are part of the staff, and train with the staff within the school district. Council member Park
moved approval of the Interlocal Agreement between the City of Federal Way and Federal Way School
District No. 210 for School Resource Officers, effective September 1, 2011 through August 31, 2014 with a
total compensation of $402,965.00, and authorize the Mayor to sign said agreement. Council member
Freeman seconded. Motion passed.
MOA between FWPD and Homeland Security, allowing permission to utilize certain Federal Wav Police
radio frequencies on a limited basis for emergency preparedness
Chief Wilson presented. The Department of Homeland Security's Western Command office is located in Federal
Way. This agency has a very large mobile command vehicle that has communication and emergency operations
capabilities. By entering into this agreement, this will allow them to install the Federal Way Police Departments
radio frequencies into the mobile command vehicle. This will assist Federal Way with communications between
agencies. This agreement will continue until it is terminated. Council member Freeman moved to forward this
request for radio frequency sharing with Homeland Security, to the September 20, 2011 City Council
meeting consent agenda for approval. Council member Park seconded. Motion passed.
DEA — State and Local HIDTA Task Force Agreement — Information Only
Chief Wilson presented. The Federal Way Police Department (FWPD) has a commissioned officer that has been
assigned to the Drug Enforcement Administration (DEA) Task Force. Their focus is to address upper level drug
traffickers in the South County and Puget Sound region. This agreement will enable the FWPD to reimburse the
officer's overtime expense up to an amount of $17,202.25. This agreement is in effect from October 1, 2011 thru
September 30, 2012.
Create FWRC 6.40.025 of the Federal Wav Revised Code Regarding Identity Theft
Ms. Pearsall presented. Currently the City of Federal Way does not have a crime to deal with identity theft. It is
currently a felony, and left to the King County Prosecutors. Due to limited resources, the Prosecutors prioritize
which crimes they move forward with. Some of the smaller identity theft crimes have been declined, and there is
not an option to charge them as a misdemeanor. This amendment creates a code that will allow the City to do that if
the Prosecutor felt it was appropriate. Council member Park moved to forward the proposed ordinance to First
Reading on September 20, 2011 City Council meeting. Council member Freeman seconded. Motion passed.
Amend Sections of the Federal Wav Revised Code to Comply with Senate Bill 5168
Ms. Pearsall presented. Senate Bill 5168 was approved and went into effect this year. This Senate Bill reduces the
maximum sentence for a gross misdemeanor from 365 days to 364 days. There were two provisions in the code that
still referred to the maximum penalty as one year. This will clarify that it is 364 days and not one year. Council
member Freeman moved to forward the proposed ordinance to First Reading on September 20, 2011 City
Council meeting.
NEXT MEETING
October 11, 2011.
ADJOURNMENT
Meeting adjourned at 6:10p.m.
K:IPRHSPS Committee\2011\September prhsps min.doc 4
COUNCIL MEETING DATE: October 18, 2011 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT MONEY FOR 2011 UNIFORMS
POLICY QUESTION: Should the City Of Federal Way accept $4,200.00 dollars in WTSC grant funding for the
purchase of inclement weather, motorcycle riding gear to be used by police motorcycle operators?
COMMITTEE: PRHS &PS MEETING DATE: Oct. 11, 2011
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
El City Council Business ❑ Resolution ❑ Other
• STAFF REPORT BY: Lt. Jim Nelson DEPT: Police
Attachments:
1. PRHSPS Committee Memo
Options Considered:
1. Approve Grant
2. Reject Grant
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: DIRECTOR APPROVAL: "'` ✓ /J ��'''' ri `jf,'
om a Council Committee Council
COMMITTEE RECOMMENDATION: I move to forward this request, to accept LLTSC grant funds for the purchase
of inclement weather motorcycle riding gear, to the full Council, consent agenda on October 18, 20I1, for
approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move that Council accept these designated WTSC grant funds for the
purchase of inclement weather motorcycle riding gear, and authorize the Mayor to approve this grant."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED /DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
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CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: October 11, 2011
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Skip Priest, Mayor
FROM: Brian J. Wilson, Chief of Police
SUBJECT: Acceptance of WTSC Grant Money for inclement weather, motorcycle riding gear.
Background
At our request, the Washington Traffic Safety Commission (WTSC) sent the City Of Federal Way
$4,200.00, via an Electronic Funds Transfer, to fund the purchase of inclement weather, motorcycle
riding gear, (WaterShed brand). This alternative riding gear will enable Traffic Officers to maintain
a sustained presence within our school zones to enforce speeding violations. This funding will cover
six individualized wet - weather uniform riding gear, consisting of bibs and jackets for each of the six
motorcycle officers in the Traffic Unit.
Proposal
We are requesting that the City Of Federal Way accept this grant money from the WTSC, to fund
the purchase of this described inclement weather motorcycle riding gear.
Funding Source
Washington Traffic Safety Commission grant funds - $4,200.00.
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COUNCIL MEETING DATE: October 18, 2011 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FENCING BIDS — LAKOTA PARK
POLICY QUESTION: Should the City accept Lakota fencing bids and authorize the Mayor to enter into a
contract with the successful bidder?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: Oct. 11, 2011
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd Parks & Facilities Manager DEPT: PRCS
Attachments: Lakota Fencing Bids memo.
Options Considered:
1. Authorize a bid award for Lakota fencing in the amount of $44,446.00 to All Around Fence Company
and authorize the Mayor to execute said agreement.
2. Do not authorize a bid award for Lakota fencing to All Around Fence Company and provide direction to
staff.
MAYOR'S RECOMMENDATION: Option 1: Authorize a bid award for Lakota fencing in the amount of
$44,446.00 to All Around Fence Company and authorize the Mayor to execute said agreement.
MAYOR APPROVAL: DIRECTOR APPROVAL: ��4l,"*
ommittee Council Committee Council
COMMITTEE RECOMMENDATION: I move to forward the authorization of a bid award for Lakota fencing in the
amount of $44,446.00 to All Around Fence Company and authorize the Mayor to execute said agreement to the
full Council October 18, 2011 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of authorizing a bid award for Lakota fencing in the
amount of $44, 446.00 to All Around Fence Company and authorize the Mayor to execute said agreement"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED I reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION # •
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A ii6, CITY OF
'.... Federal Way
Parks and Facilities Division
Date: Sept 29, 2011
To: PRHSPS Council Committee
From: Stephen Ikerd, Parks & Facilities Manager
Via: Mayor Skip Priest
Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. G\
Subject: Lakota Fencing Bids
Background: Staff recently solicited fencing improvement bids for Lakota Park, which
included replacing and upgrading two backstops and wing fences on the north end of the
Park. The existing backstops and fences are very old and will be removed soon due to
their unsafe condition. This fencing upgrade is part of an overall plan to increase the
ability to program this under utilized portion of the Park. We currently have approved
mitigation funds programmed to implement additional improvements including; restroom
upgrades, turf renovation, irrigation upgrade, vehicle access control, and add new
amenities like bleachers and garbage can holders.
Two companies out of six from the Municipal Research and Service Center (MRSC)
roster responded to a Request for Quotes (RFQ). Following are the bid results:
All Around Fence Company - $40405.50
Olympic Fence Company - $41,856.38
Owl Fencing — no bid
Quality Fencing — no bid
Secoma Fence — no bid
White River Fencing — no bid
Contract award recommendations:
All Around Fence Company - $40405.50
4040.50 — 10% contingency
•
$44,446.00 — total contract amount
Budget: This fencing upgrade project will be paid out of collected mitigation funds that
must be used in the planning area which includes Lakota Park. There is currently
$81,465.00 remaining in this fund. The balance of the funds, after the fence project, will
be used to implement the other improvements mentioned above.
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