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AG 11-192DATE 1N: I DATE OUT: I TO: CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORIGINATING DEPT./DIV: FEnExac, WaY PoLiCE DEr.�tTME1v'r 2. ORIGINATING STAFF PERSON LYNETTE ALLEN EXT 6701 3. DATE REQ. BY: AuGUST 24, 2011 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) PROFESSIONAL SERVICE AGREEMENT ❑ SECURITY DOCUMENT �E.G. AGREEMENT & ❑ MAINTENANCE/LABOR AGREEMENT PERF/MAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND) 0 PUBLIC WORKS CONTRACT ❑ CONTRACTOR SELECTION DOCUMENT ❑ SMALL PUBLIC WORKS CONTRACT �E.G., �B, �'r, xF'Q) �r.ESS Tt-tAx $zoo,000> ❑ CONTRACT AM�NDMENT AG#: O PURCHASE AGREEMENT� 0 CDBG . (MATERIALS, SUPPLIES, EQUIPMENT) I� OTHER MOplr ❑ REAL ESTATE DOCLTM� T „�� ��, � �� ,�� ��� ��_ „ _ __ _ _ (� �Ylt) � �,r j W '�1�(;�,�' lG� - 5. PROJECT N �''s ` n - .���.�'u� �0 � 6. NAME OF CONTRACTOR��Mr ��,���E/�•In� �� V`�/ ADDRESS: TELEPHONE SIGNATURE NAME: TITLE 7. ATTACH ALL EXHIBITS AND CHECK BOXES ❑ SCOPE OF SERVICES O ALL EXHIBITS REFERENCED IN DOCUMENT ❑ INSURANCE CERTIFICATE ❑ DOCUMENT AUTHORIZING SIGNATURE . 8. TERM: COMMENCEMENT DATE UPON SIGNATURES COMPLETION DATE CONTINUOUS 9. TOTAL COMPENSATION: �(INCLUDE EXPENSES & SALES TAX, IF A NY� (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLARAMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: O CONTRACTOR O CITY lO. CONTRACTREVIEW ❑ PROJECT MANAGER '� DIRECTOR ❑ RISK MANAGEMENT ❑ LAW INITIAL/DATE APPROVED � i s�� sT � �l A'JP �' tl—�1 INITIAL/DATE APPROVED 11. CONTRACT SIGNATURE ROUTING INITIAL/DATE APPROVED INITIAL/DATE•APPROVED ❑ LAW DEPARTMENT ❑ CITY MANAGER ❑ CITY CLERK I�I �- � SIGN COPY BACK TO ORGINATING DEPT. l O' 3 I' 1I T�ASSIGNEDAG# u ❑ PURCHASING: PLEASE CHARGE TO: N�" COMMENTS: 10/09/02 MEMORANDUM OF AGREEMENT BETWEEN FEDER.AL WAY POLICE DEPAR.TMENT A1�TD TI� UNfTED STATES DEPARTMENT OF HOMELAND SECURTTY (DHS) � NATIONAL PROTECTION PROGRAM DIltECTORATE (NPPD) . FEDERAL PROTECI'IVE SERVICE I. PARTIES This Memorandum of Agreement (MOA) is between the Federal Protecdve Service (FPS), ATTN: Western Command, 32125 32" Ave South, Federal Way, Wa 98003 and the Fed�ral Way Police Deparbment (FWPD). II. PURPOSE The purpose of this MOA is to establish an und�xstanding between FPS and the Federal Way Police Department (FWPD) and define the authorized use of their radio &equencies by the FP� on a limited basis. This MOA will enable FPS officers and/or agents to utilize existing FPS 840 MZh radios to communicate directly to the Federal Way Police Department (FWPD) under the conditions described herein. III. RESPONSIBILITIES The FPS agrees to comply with all radio communications standards and protocol published by FWPD as they relate to FPS utilization of the radio system FWPD operates on. FPS agrees to abide by all current and hereafter approved rules and regulations regarding system usage and to follow guidelines and policy established by FWPD for continued utilization of the system. FPS shall safeguard radio frequency information and shall not release or distribute this information without the prior approval of the FWPD. All radio &equencies and channel information shall be treated as confidential and shall be utilized on an as-needed basis and in compliance with FCC and NTIA regulations. Radio channels shall only be programmed on FPS radios to personnel authorized to communicate with the FWPD. They shall be utilized for interoperability or emergency use and for mutual aid, especially when FPS law enforcement personnel are out of the operational radius of the FPS radio infrastructure or when on joint operational details with the FWPD or other authorized agencies utilizing these frequencies. The terms of operation on FWPD radio frequencies are specifically designated for local emergencies and requests for agency assistance and not for normal day-to-day operations. �� FWPD shall notify FPS of special radio communicadons format and shall review the MOA as determined appropriate for continuation oPservice. FWPD shall notify FPS of any changes to the radio channels or frequencies to include channel spacing, PL tones, zone descriptions, etc. FWPD shall notify FPS of the requirements for special Unit Identifier Call Signs to be assigned for each radio designated to use this frequency or to obtain existing FPS Call Signs fmm the system users. Any legal responsibility or licensing for FCC assignments to use these &equencies in agency radios is that of the agency and not of FPS. Channels to be programmed into FPS radios include the following: • FWPD PRINIARY • FWPD TAC � FWPD ADMIN • FWPD SPECOPSI IV. OTHER PROVISIONS Nothing in this MOA is intended to conflict with current law or regulation or the directives of DHS or FWPD. If a term of tlris agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. V. MODIFICATION This MOA may be modified upon the mutual written consent of the duly authorized representatives of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. VI. EFFECTIVE DATE This MOA is effective upon signature of the parties �nd will remain in effect unless and until terminated as provided under Article VIi. VII. TERNIINATION Except as otherwise provided in the MOA, either party may terniinate this MOA upon thirty (30) days written notification to the other party. If this MOA is so terminated, the terminating party shall be liable only for conditions in accordance with the terms of this MOA for perfonnance prior to the effective date of ternaination. -2- ACCEPTED AND AGREE BY: For Federal Way Police Dept. ' �---�- �a� �c,+i/ Brian J. Wilso ief � Date _���� - � - - For Federal Protective Service � 9 -.�� �/ Don � d owmsn, Regional Director Date AGENCY LOCAL POINTS OF CONTACT FVVPD: Name: Andy Hwang Title: Deputy Chief Address: 33325 8`� Ave S. Address: Federal Way, WA�98003 Address: Office Phone: 253-835-67t6 Cell Phone: 206-255-7387 Fax: 253-835-6739 Email: andy.hwangQcityoffederalway.com FPS: Name: Tom Keedy Title: Inspector Address: 211 E. 7�'� Avenue Address: Room B-30 Address: Eugene, OR 97401 Office Phone: 541-465-4727 Cell Phone: 541-501-7186 Fax: 541-465-6320 Email: Thomas.Ke�y�aDHS.� -3- COiJNCIL MEETING D ATE: S 20th 2011 ITEM # : �� CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUB,TECT: Memor�adn� of tlgre�ment (MOA) between Federal W�y Police and the Depsirtmeet of Homeland Secnrity (DHS), allowing permission to ntilize certain Federal Way Police rndio freqnendes on a limited bxsis for emergency preparedness. POLICY QUESTION Should the Federal Way Podice Chief enter into this Agreement to allow the Department of Homeland Security to use certain Federal �ay police radio frequencies for local emergencies and mutual aid requests? COMMTTTEE Parks, Recreation, Iiuman Services and Public Safety Council Committee - (i'RHS&PS) CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution STAFF REPORT BY: ANDY HWANG, DEPUTY CHIEF OF POLTCE Attachments: 1. PRHS&PS Staff Memo 2. Memorandum of Agreement (MOA) MEETnvG DATE: Sept. 13, 2011 ❑ Pnblic Hearing ❑ Other DEp'r: Police Departnient Options Considered: 1. Authorize Chief Wilson to enter into this Agreement with Homeland Security to enhance interoperability. 2. Decline this request by Homeland Security. MAYOR'S RECOMMENDATION: Option 1. MAYOR'S APPROVAL: ommi e DIRECTORAPPROVAL: �.i� ���31/ ��'+� �Ia�o�J Committee Council COMMITTEE RECOMMENDATION: "I move to forward this request, for radio frequency sharing with Homeland Security, to the September 20, 2011 Ciry Council meeting, consent agenda, for approval.�� C. Committee Chair ..� --�-�_... Member �PROPOSED COUNCIL MOTION ` I move approval of this request by the Department of Homeland Security, and authorize Police Chief Brian Wilson to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) � UNCIL ACTION: APPROVED COUNCIL BILL # DENIED l reading ❑ TABLED/DEFERRED/Pi0 ACfION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REV ISED — 02/06/2006 RESOLUTIOIV # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: September 13, 2011 TO: Pazks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police � SUBJECT: Memorandum of Agreement with the Department of Homeland Security. Background The Department of Homeland Security's, (DHS), Western Command office is located within the City of Federa.l Way. This federal agency has a large mobile command velucle, (MC�, which can be used for local and regional emergency operations. DHS contacted the Federal Way Police Department requesting pernussion to have access to certain Federal Way Police 800 MHz radio frequency talk-groups, for installation in their mobile command vehicle, (MCV). We have established a solid working relationship with this agency and have been offered access to their MCV, upon request. Allowing DHS access to certain police radio frequencies will enhance interoperability and provide direct communication capabilities for emergency and mutual aid scenarios. Access to our police radio frequencies will allow DHS agents and officers to talk directly to our first responders in an emergency situation, and could also provide a benefit for us in the event we borrow their MCV. Staff proposes that we enter into the Memorandum of Agreement, as proposed, providing DHS permission to use selected police radio frequencies for limited emergency and mutual aid situations. There are no costs associated with entering into this Agreement with DHS and no special FCC licensing requirements.