AG 11-192 - U.S. FEDERAL GOVERNMENT U.S. DEPT OF HOMELAND SECURITY (DHS)DATE 1N: I DATE OUT: I TO:
CITY OF FEDERAL WAY LAW DEPARTMENT
REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP
1. ORIGINATING DEPT./DIV: FEnExac, WaY PoLiCE DEr.�tTME1v'r
2. ORIGINATING STAFF PERSON LYNETTE ALLEN EXT 6701 3. DATE REQ. BY: AuGUST 24, 2011
4. TYPE OF DOCUMENT REQUESTED (CHECK ONE)
PROFESSIONAL SERVICE AGREEMENT ❑ SECURITY DOCUMENT �E.G. AGREEMENT &
❑ MAINTENANCE/LABOR AGREEMENT PERF/MAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND)
0 PUBLIC WORKS CONTRACT ❑ CONTRACTOR SELECTION DOCUMENT
❑ SMALL PUBLIC WORKS CONTRACT �E.G., �B, �'r, xF'Q)
�r.ESS Tt-tAx $zoo,000> ❑ CONTRACT AM�NDMENT AG#:
O PURCHASE AGREEMENT� 0 CDBG
. (MATERIALS, SUPPLIES, EQUIPMENT) I� OTHER MOplr
❑ REAL ESTATE DOCLTM� T „�� ��, � �� ,�� ��� ��_ „ _ __ _ _ (�
�Ylt) � �,r j W '�1�(;�,�' lG� -
5. PROJECT N
�''s ` n - .���.�'u� �0 �
6. NAME OF CONTRACTOR��Mr ��,���E/�•In� �� V`�/
ADDRESS: TELEPHONE
SIGNATURE NAME: TITLE
7. ATTACH ALL EXHIBITS AND CHECK BOXES ❑ SCOPE OF SERVICES O ALL EXHIBITS REFERENCED IN DOCUMENT
❑ INSURANCE CERTIFICATE ❑ DOCUMENT AUTHORIZING SIGNATURE .
8. TERM: COMMENCEMENT DATE UPON SIGNATURES COMPLETION DATE CONTINUOUS
9. TOTAL COMPENSATION: �(INCLUDE EXPENSES & SALES TAX, IF A NY�
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLARAMOUNT: $
IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: O CONTRACTOR O CITY
lO. CONTRACTREVIEW
❑ PROJECT MANAGER
'� DIRECTOR
❑ RISK MANAGEMENT
❑ LAW
INITIAL/DATE APPROVED
� i s�� sT � �l
A'JP �' tl—�1
INITIAL/DATE APPROVED
11. CONTRACT SIGNATURE ROUTING INITIAL/DATE APPROVED INITIAL/DATE•APPROVED
❑ LAW DEPARTMENT
❑ CITY MANAGER
❑ CITY CLERK I�I �-
� SIGN COPY BACK TO ORGINATING DEPT. l O' 3 I' 1I
T�ASSIGNEDAG# u
❑ PURCHASING: PLEASE CHARGE TO: N�"
COMMENTS:
10/09/02
MEMORANDUM OF AGREEMENT
BETWEEN
FEDER.AL WAY POLICE DEPAR.TMENT
A1�TD
TI� UNfTED STATES DEPARTMENT OF HOMELAND SECURTTY (DHS)
� NATIONAL PROTECTION PROGRAM DIltECTORATE (NPPD)
. FEDERAL PROTECI'IVE SERVICE
I. PARTIES
This Memorandum of Agreement (MOA) is between the Federal Protecdve Service (FPS),
ATTN: Western Command, 32125 32" Ave South, Federal Way, Wa 98003 and the Fed�ral
Way Police Deparbment (FWPD).
II. PURPOSE
The purpose of this MOA is to establish an und�xstanding between FPS and the Federal
Way Police Department (FWPD) and define the authorized use of their radio &equencies by the
FP� on a limited basis. This MOA will enable FPS officers and/or agents to utilize existing FPS
840 MZh radios to communicate directly to the Federal Way Police Department (FWPD) under
the conditions described herein.
III. RESPONSIBILITIES
The FPS agrees to comply with all radio communications standards and protocol published by
FWPD as they relate to FPS utilization of the radio system FWPD operates on. FPS agrees to
abide by all current and hereafter approved rules and regulations regarding system usage and to
follow guidelines and policy established by FWPD for continued utilization of the system. FPS
shall safeguard radio frequency information and shall not release or distribute this information
without the prior approval of the FWPD. All radio &equencies and channel information shall be
treated as confidential and shall be utilized on an as-needed basis and in compliance with FCC
and NTIA regulations. Radio channels shall only be programmed on FPS radios to personnel
authorized to communicate with the FWPD.
They shall be utilized for interoperability or emergency use and for mutual aid, especially when
FPS law enforcement personnel are out of the operational radius of the FPS radio infrastructure
or when on joint operational details with the FWPD or other authorized agencies utilizing these
frequencies. The terms of operation on FWPD radio frequencies are specifically designated for
local emergencies and requests for agency assistance and not for normal day-to-day operations.
��
FWPD shall notify FPS of special radio communicadons format and shall review the MOA as
determined appropriate for continuation oPservice. FWPD shall notify FPS of any changes to the
radio channels or frequencies to include channel spacing, PL tones, zone descriptions, etc.
FWPD shall notify FPS of the requirements for special Unit Identifier Call Signs to be assigned
for each radio designated to use this frequency or to obtain existing FPS Call Signs fmm the
system users. Any legal responsibility or licensing for FCC assignments to use these &equencies
in agency radios is that of the agency and not of FPS. Channels to be programmed into FPS
radios include the following:
• FWPD PRINIARY
• FWPD TAC
� FWPD ADMIN
• FWPD SPECOPSI
IV. OTHER PROVISIONS
Nothing in this MOA is intended to conflict with current law or regulation or the directives of
DHS or FWPD. If a term of tlris agreement is inconsistent with such authority, then that term
shall be invalid, but the remaining terms and conditions of this agreement shall remain in full
force and effect.
V. MODIFICATION
This MOA may be modified upon the mutual written consent of the duly authorized
representatives of the parties. Such amendments shall not be binding unless they are in writing
and signed by personnel authorized to bind each of the parties.
VI. EFFECTIVE DATE
This MOA is effective upon signature of the parties �nd will remain in effect unless and until
terminated as provided under Article VIi.
VII. TERNIINATION
Except as otherwise provided in the MOA, either party may terniinate this MOA upon thirty (30)
days written notification to the other party. If this MOA is so terminated, the terminating party
shall be liable only for conditions in accordance with the terms of this MOA for perfonnance
prior to the effective date of ternaination.
-2-
ACCEPTED AND AGREE BY:
For Federal Way Police Dept.
' �---�- �a� �c,+i/
Brian J. Wilso ief � Date
_���� - � - -
For Federal Protective Service
� 9 -.�� �/
Don � d owmsn, Regional Director Date
AGENCY LOCAL POINTS OF CONTACT
FVVPD:
Name: Andy Hwang
Title: Deputy Chief
Address: 33325 8`� Ave S.
Address: Federal Way, WA�98003
Address:
Office Phone: 253-835-67t6
Cell Phone: 206-255-7387
Fax: 253-835-6739
Email: andy.hwangQcityoffederalway.com
FPS:
Name: Tom Keedy
Title: Inspector
Address: 211 E. 7�'� Avenue
Address: Room B-30
Address: Eugene, OR 97401
Office Phone: 541-465-4727
Cell Phone: 541-501-7186
Fax: 541-465-6320
Email: Thomas.Ke�y�aDHS.�
-3-
COiJNCIL MEETING D ATE: S 20th 2011 ITEM # : ��
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB,TECT: Memor�adn� of tlgre�ment (MOA) between Federal W�y Police and the Depsirtmeet of
Homeland Secnrity (DHS), allowing permission to ntilize certain Federal Way Police rndio freqnendes on
a limited bxsis for emergency preparedness.
POLICY QUESTION Should the Federal Way Podice Chief enter into this Agreement to allow the Department
of Homeland Security to use certain Federal �ay police radio frequencies for local emergencies and mutual
aid requests?
COMMTTTEE Parks, Recreation, Iiuman Services and Public Safety
Council Committee - (i'RHS&PS)
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
STAFF REPORT BY: ANDY HWANG, DEPUTY CHIEF OF POLTCE
Attachments:
1. PRHS&PS Staff Memo
2. Memorandum of Agreement (MOA)
MEETnvG DATE: Sept. 13, 2011
❑ Pnblic Hearing
❑ Other
DEp'r: Police Departnient
Options Considered:
1. Authorize Chief Wilson to enter into this Agreement with Homeland Security to enhance interoperability.
2. Decline this request by Homeland Security.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR'S APPROVAL:
ommi e
DIRECTORAPPROVAL: �.i� ���31/ ��'+� �Ia�o�J
Committee Council
COMMITTEE RECOMMENDATION: "I move to forward this request, for radio frequency sharing with
Homeland Security, to the September 20, 2011 Ciry Council meeting, consent agenda, for approval.��
C.
Committee Chair
..�
--�-�_...
Member
�PROPOSED COUNCIL MOTION ` I move approval of this request by the Department of Homeland Security,
and authorize Police Chief Brian Wilson to sign said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
� UNCIL ACTION:
APPROVED COUNCIL BILL #
DENIED l reading
❑ TABLED/DEFERRED/Pi0 ACfION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REV ISED — 02/06/2006 RESOLUTIOIV #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: September 13, 2011
TO: Pazks, Recreation, Human Services and Public Safety Council Committee
VIA: Skip Priest, Mayor
FROM: Brian J. Wilson, Chief of Police �
SUBJECT: Memorandum of Agreement with the Department of Homeland Security.
Background
The Department of Homeland Security's, (DHS), Western Command office is located within the
City of Federa.l Way. This federal agency has a large mobile command velucle, (MC�, which
can be used for local and regional emergency operations.
DHS contacted the Federal Way Police Department requesting pernussion to have access to
certain Federal Way Police 800 MHz radio frequency talk-groups, for installation in their mobile
command vehicle, (MCV).
We have established a solid working relationship with this agency and have been offered access
to their MCV, upon request.
Allowing DHS access to certain police radio frequencies will enhance interoperability and
provide direct communication capabilities for emergency and mutual aid scenarios. Access to
our police radio frequencies will allow DHS agents and officers to talk directly to our first
responders in an emergency situation, and could also provide a benefit for us in the event we
borrow their MCV.
Staff proposes that we enter into the Memorandum of Agreement, as proposed, providing DHS
permission to use selected police radio frequencies for limited emergency and mutual aid
situations. There are no costs associated with entering into this Agreement with DHS and no
special FCC licensing requirements.