LUTC MINS 09-12-2011City of Federal Way
City Council
Land Use and Transportation Committee
September 12, 2011 , City Hall
6:00 PM ' City Council Chambers
MEETING SUMMARY
Committee members in Attendance: Committee Chair Linda Kochmar, Committee member Jim Ferrell and Committee
member Jack Dovey;
Council members in attendance: Councilmember Jeanne Burbidge
Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Public Works Director
Marwan Salloum, City Traffic Engineer Rick Perez, Street Systems Project Engineer John Mulkey, Street Systems Engineer
Jeff Huynh, Planning Manager Isaac Conlen, Principal Planner Margaret Clazk, Senior Planner Janet Shull, Planning Intern
Alexa Heidrich, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 6:00 PM.
2. PUBLIC COMMENT
There was no public comment.
3. BUSINESS ITEMS
Forward
Topic Title/Description to Council
A.
Approval of the September 12, 2011 LUTC Minutes
N/A
B.
Committee approved the September 12, 2011 LUTC minutes as presented.
Moved: Dovey Seconded: Ferrell Passed: [Jnanimously, 3-0
Shorline Master Program — Final Approval and AdopNon Ordinance
Senior Planner Janet Shull presented information on this item. Ms. Shull gave a brief review of
the Shoreline Master Program update from a document and procedural standpoint. Ms. Shull
highlighted the two requested changes from WA State department of Ecology (DOE).
Committee Member povey asked for a recap on stringline setbacks and marine bluffs. Ms.
Shull gave a brief explanation of what changes had been made by staff and approved by Council
(by resolution) when staff responded to the initial revisions requested by DOE to the City's intial
SMP submittal. DOE has approved the City's second submittal and has made no further
requests regarding stringline setbacks and marine bluffs.
Committee Member povey questioned the process where the developer goes through a process
for development in a wetland buffer and has it ruled on by the I�earing Examiner. Why must
DOE further review it further if it exceeds a 25% reduction? David Pater from DOE was present
to respond to this question and stated that statistically, DOE approves approx. 80% of variances.
A maximum 25% reduction to a buffer is consistent throughout many cities and counties in the
Puget Sound area. Greater than a 25% reduction triggers a shoreline variance. DOE, in most
Oct. 18, 2011
Ordinance
lg` Reading
2
Land Use/Transportation Committee Page 2 September 12, 2011
cases, doesn't change the hearing examiner's ruling; DOE just wants the opporiunity to be able
to review the variance. For consistency, DOE feels it reasonable to request this revision to be
equitable with other jurisdictions' procedures.
Committee Member povey asked how many times a developer has requested a wetland buffer
be greater than 25%. Planning Manager Conlen stated that within the shoreline jurisdiction,
staff has had no requests. This revision may affect less than 50 parcels. Most areas are already
built out.
Councilmember Burbidge requested clarification between a marine bluff and the marine
shoreline. Ms. Shull read the definition of "bluff" as it applies to Puget Sound in the SMP.
Councilmember Burbidge is interested in receiving more information or illustrations for Federal
Way's marine bluffs. Given the definition, marine bluff could apply to both low and high bank
properties.
Councilmember Burbidge asked for clarification and to make sure that Mr. and Mrs. Kutcha's
requests have been addressed and incorporated into the SMP. Ms. Shull referenced Ex. B, page
28 or 71 under Residential Environment (c), Setbacks, (1). Ms. Shull reviewed setbacks as it
applies to single family residential development and the Kutcha's request.
Committee Members spoke of whether or not the committee would want to make additional
revisions to the SMP. Ms. Shull advised the committee/council members of the process and
time involved if Council chooses to make additional changes at this stage of the review/approval
process. Mr. and Mrs. Kutcha were present at the meeting and acknowledged that they are
satisfied with the verbage on the SMP.
Committee member povey was concerned with how the increase in native vegetable within the
50 ft setback will be received. Ms. Shull talked more about how the increased native vegetation
within the setback would look. Neighboring jurisdictions have more stringent requirements
(Des Moines). DOE felt that Federal Way's SMP needed to be more consistent with Des
Moines'.
C.
Committee forwarded the WA State Department of Ecology proposed changes to the
Shoreline Master Program that was approved by Resolution 10-597 as presented.
Moved: Dovey. Seconded: Ferrell Passed: Unanimously; 3-0
Grant Funding for Transportation Improvement Projects
Oct 18, 2011
Consent
D.
City Traffic Engineer Rick Perez presented information on this item. There was no public
comment. Committee member povey asked how much this grant would cost the City.
Mr. Perez said that the only cost would be the staff time to put the proposal together.
Committee forwarded Option #1 as presented.
Moved: Ferrell. • Seconded: Dovey
WSDOT Traftic Busters — Project Acceptance
Passed: Unanimously; 3-0
Oct 18, 2011
Consent
City Traffic Engineer Rick Perez presented information on this item. There was no public
comment or discussion.
Committee forwarded Option #1 as preseated.
Mov�d: Ferrell, Seconded: Dovey
Passed: Unanimously; 3-0
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E.
10` Ave SW at SW Campus Drive Intersection Improvements — 30% Design Status Report
Oct 18, 2011
Consent
F.
G.
Street Systems Project Engineer John Mulkey presented information on this item. There was no
public comment.
Committee member Ferrell asked for some clarification on the project plans and if this project
was on the list for TIB (Transportation Improvement Board) funding. Mr. Mulkey reviewed the
illustration of the project and stated that once design is complete, the project will be more
funding friendly at the 100% design level.
Committee Dovey asked for the shelf life of the project design. Mr. Mulkey stated the project
design has an approximate three year shelf life. Committee member povey also inquired about
federal funding for this project. Deputy Public Works Director Salloum stated that this project
needs to be federalized to qualify for federal funding. In order to make that possible would be a
NEPA ($50-$70K) vs. a SEPA ($SK).
Committee forwarded Option #1 as presented.
Moved: Ferrell. Seconded: Dovey
2012 Asphalt Overlay Program Preliminary Project List
Passed: Unanimously; 3-0
Street Systems Engineer Jeff Huynh presented information on this item. There was no public
comment. Committee member povey commented that the preliminary project list and
anticipated project costs exceeded the a�ailable project funding. Deputy Public Works Director
Salloum stated that it has been past practice to go out to bid, knowing that project costs may
exceed the available budget. At the time of awarding the bid, staff can choose to modify or
eliminate schedules based upon need, priority and budget. Staff can also choose to add
schedules if the project is below budget or as part of the contingency. Staff hopes for a
favorable bidding climate and will, regardless, award the various schedules within the available
budget.
Councilmember Burbidge asked if accommodations for the bike and pedestrian plan were
considered as part of the asphalt overlay project. Deputy Director Salloum responded that the
bike and pedestrian plan have not been part of the asphalt overlay program in the past, but could
be evaluated with Council's direction and recommendation. The asphalt overlay program
rebuilds roads. Bike and pedestrian accommodations aze typicaliy considered during
construction of new roads.
Committee forwarded Option #1 as presented.
Moved: Dovey. Seconded: Ferrell Passed: Unanimously; 3-0
Amendments to the Federal Way Revised Code (FWRC) related to accessory uses and
convention centers in the Office Park (OP) zone
Principal Planner Margaret Clark was prepared to present information on this item. Committee
member povey stated that the committee was very familiar with this topic and since the last
presentation on this item, the Committee is confident the code revisions have been made
correctly. There was no public comment or fiuther discussion.
Committee forwarded Option #t as presented in the Draft Adoption Ordinance.
Moved: Ferrell. Seconded: Dovey Passed: Unanimously; 3-0
Oct 18, 2011
Consent
Oct. 18, 2011
Ordinance
1$` Reading
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Land Use/Transportation Committee Page 4 September 12, 2011
4. OTHER
None
5. FUTURE MEETING
The next LUTC meeting will be Monday, October 17, 2011 at 6:00 PM in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 7:05 PM.
Attest:
Darlene LeMaster, Administrative Assistant II
COMMITTEE APPROVAL:
Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member
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