PRHSPSC MINS 07-10-2007
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday July 10, 2007
6:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member
Linda Kochmar; Jenni Snell, City Attorney, Lt. Arbuthnot, Public Safety Department, Iwen Wang, Assistant City
Manager, Donna Hanson, Director PRCS, Angelina Allen-Mpyisi Human Services Manager, B Sanders, Park
Planning & Dev. Coordinator, Mary Jaenicke, Administrative Assistant II.
Guests: Deanna Heinrich, Human Services Commission
Chair Burbidge called the meeting to order at 6:05p.m.
PUBLIC COMMENT
None
COMMISSION COMMENT
None
Council member Kochmar moved to put items C and D to the beginning of business items on the agenda. Deputy
Mayor Ferrell seconded. Motion passed.
APPROVAL OF SUMMARY
Deputy Mayor Ferrell moved to approve the June 10 meeting minutes as written, Council member Kochmar
seconded. Motion passed.
BUSINESS ITEMS
Thompson Property/Cedar Grove Park: Final Contract Amendment and Accept Project by GMT, Inc.
Ms. Sanders provided the background information. There are a few budget items that needed to be taken care of in
order to close out the project. The playground for the older kids was added as a change order. Money was moved
from the playground account during the carry forward budget. The cost of the play equipment was $56,505.00.
During the project, there was a significant amount of storm damage done to the park project. The cost of this storm
damage was $22,612.00. The total amount of the change orders is $79,117.00, bringing the subtotal of the project to
$426,484.00. There was also $20,000.00 in soft costs bringing the grand total of $446,484.00. This puts the project
over budget by $12,759.00. Staff is recommending moving $13,000 from the major maintenance account into this
projects account. Council member Kochmar moved to authorize the City Manager to amend the contract with
GMT, Inc. to include all change orders and applicable sales tax for an amended total of $426,484.99,
authorize the transfer of $13,000.00 from Major Maintenance-Park Facilities CIP project to cover the storm
damage repairs, and to accept the work by GMT, Inc. as complete and proceed with retainage release
process. Deputy Mayor Ferrell seconded. Motion passed. Council member Kochmar asked how the fence issue
was going. Ms. Hanson answered that the property has been surveyed and a plan is in place to put in a chain link
fence in a couple of areas and landscape the area. Staff is also working with the Public Works Department to put in
a trail across SWM property. The trail will be fenced to discourage people to cut across private property.
Community Center: Final Contract Amendment and Accept Project by Absher Construction Company
Ms. Hanson provided the background information. Staff has received the final invoice and the final change order
from Absher Construction Company. Some work that was originally going to be owner’s cost was added to the
contract. This work was the kitchen equipment and rust proof lockers. Ms. Wang reported that we are under budget
by $48,220.00 for soft costs, and the whole project is under budget by $70,869.00. Council member Kochmar
moved to recommend the full Council to: authorize the City Manager to amend the contract with Absher
PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday July 10, 2007 Summary
Page 2
construction to include all change orders and applicable sales tax for an amended total of $17,003,712.00; to
accept the work by Absher to include all change orders and applicable sales tax for an amended total of
$17,003,712.00; to accept the work by Absher as complete and proceed with retainage release process; and to
direct staff to transfer the final closeout balance to the New Community Center Fund. Deputy Mayor Ferrell
seconded. Motion passed.
Acceptance to re-allocate Human Services General Funds
Ms. Allen-Mpyisi provided the background information. ACAP Child and family Services submitted a letter in May
regarding their funding for the Childcare Subsidies Program. They want to decline the grant because they do not
believe that they can meet the goals stated in the contract. Ms. Allen-Mpyisi stated that staff had been closely
monitoring them. The Human Services Commission and staff are proposing that the funding be split between the
Federal Way Community Caregiving Network and Catholic Community Services in the amount of $5,000 per agency
in 2007. The full amount of $10,000 will be given to St. Theresa Church/St. Vincent DePaul in 2008. This funding
will be used for emergency assistance. There is a high demand for assistance to help pay utilities, rent, gas and other
basic needs in the Federal Way area. Deputy Mayor Ferrell moved to authorize the City Manager to approve
funding to the Federal Way Community Caregiving Network and Catholic Communty Services in the amount
of $5,000 per agency in 2007 and St. Theresa Church/St. Vincent DePaul receive the full one-time allocation
of $10,000 in 2008. Council member Kochmar seconded. Motion Passed.
Interlocal Agreement between City of Federal Way and Puget Sound Educational Service District Relating to
Funding for Reinvesting in Youth
Lt. Arbuthnot provided the background information. The Federal Way Public Safety Department has been helping
fund this program since 2003. The Reinvesting in Youth Program puts policies in place to help get children involved
in school, and prevent students from dropping out of school. The Department has given $5,000 per year, and would
like to continue. Council member Kochmar moved to approve the Interlocal Agreement between City of
Federal Way and Puget Sound Educational Service District Relating to Funding for Reinvesting in Youth,
and authorize City Manager, Neal J. Beets to sign such Agreement. Deputy Mayor Ferrell seconded, motion
passed.
NEXT MEETING – August 14, 2007 6:00 p.m. in the Hylebos Conference Room
ADJOURNMENT - Meeting adjourned at 6:17p.m.