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PRHSPSC MINS 11-08-2011City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 8, 2011 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Council member Mike Park and Council member Freeman. Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director Parks, Public Works and Emergency Management, Amy Jo Pearsall, Assistant City Attorney, Craig Feldman, Aquatics Coordinator, and Mary Jaenicke, Administrative Assistant II. Guest: None Chair Burbidge called the meeting to order at 5:32p.m. Public Comment: None. Commission Comment: None APPROVAL OF SUMMARY Council member Park moved to approve the September meeting summary. Council member Burbidge seconded. Motion passed. BUSINESS ITEMS First Amendment to ORCA Pacific, Inc. Agreement Craig Feldman stated that ORCA Pacific, Inc. provides pool chemicals, disinfectant and services the pool equipment as needed. The prices will remain the same with a slight increase on a few products. The original contract amount was $42,000.00, they are asking for an additional $42,000.00 for a total contract amount of $84,000.00. An RFP was issued in October of 2010 and four vendors responded. They were the lowest responsive bidder. Mr. Feldman stated that their service is outstanding. This company is local and is able to provide next day delivery. The funding will come out of the Community Center Maintenance and Operation budget. Council member Freeman moved to forward the authorization of a first amendment to the ORCA Pacific, Inc. Agreement by extending their term an additional year and increase compensation by $42,000.00 and authorize the Mayor to move said authorization to the full Council November 15, 2011 consent agenda for approval. Council member Park seconded. Motion passed. Services Agreement for The Commons at Federal Way Police Services Chief Wilson stated that this is a one year Agreement with Steadfast Properties for Police Services at The Commons. The term of the Agreement is January 1, 2012 thru December 31, 2012. This is an ongoing contract, and is very valuable to the City and The Commons Mall. Numerous calls are generated at The Commons, and having the Officer’s onsite allows for a quicker response time. The Agreement is for three officers. The Commons pays 50% of the cost for the officers. The total cost of the contract is $148,232.70 per year. Council member Park stated that two of the officers are 40 hours a week and the third officer is 30 hours a week. He asked where the other ten hours are. Chief Wilson answered that due to the increases in costs, The Commons in the past years has had difficulty paying the full cost. So the option to be able to continue with the contract is to cut back one of the officers, and have the city take on the cost of the additional ten hours, and assign that officer to other duties. Council member Park moved forward the proposed Agreement to the November 15, 2011 consent agenda for approval. Council member Freeman seconded. Motion passed. Cingular Wireless Site Lease Renewal – BPA Trail/Aquatic Center Ms. Pearsall presented the background information. This agreement has been in effect since 2001. This amendment is for an additional 5 year term. The current rental rate is $2,701.44, with a 4% increase each year. Council member Freeman moved to forward the proposed amendment to the Cingular Wireless Site lease to the November 15, 2011 consent agenda for approval. Council member Park seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday November 8, 2011 Summary Page 2 K:\PRHSPS Committee\2011\November prhsps min.doc Other: Council member asked for an update on the Tree Lights. Director Roe provided an update. There is the ability to turn off the pedestrian lights. Mr. Roe drove the area in the dark and discovered that when the lights were turned off and the Tree Lights illuminated the area, but many spaces were dark. It was decided that from a safety perspective the pedestrian lights will be left on. Mr. Roe also stated that it is not uncommon for the trees to be vandalized, and it is difficult to keep up with the vandalism. There were 21 light outlets to repair this year, and 43 were repaired the previous year at a cost of approximately $15,000. The trees will be lit the day after Thanksgiving. Mr. Roe also provided an update on the Tree Lighting ceremony. The event will take place at the Commons Mall. The Commons Mall will provide the location, and pay for the tree decorations. The Arts Commission will be contacting local performing groups to have them perform at the ceremony. There are still many details to be worked out. NEXT MEETING December 13, 2011. ADJOURNMENT Meeting adjourned at 5:54p.m.