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LUTC PKT 06-12-2000June 12, 2000 5:30 pm City of Federal Way : City Council .: Land Use/Transportation Committee City Hall Council Chambers 2. 3. 4. MEETING AGENDA CALL TO ORDER APPROVAL OF MINUTES of the May 15, 2000, meeting PUBLIC COMMENT (3 minutes) BUSINESS ITEMS A. South 336th/sR99 Street Widening Project - Acceptance/Retainage Release B. Starlake Drainage C. 2001 - 2006 Transportation Improvement Plan D. SR99 ~ South 330th Street Bid Award E. Draft Comprehensive Plan 1999 Amendments Action Action Action Action Briefing Salloum/5 min Miller/10 min Perez/30 min Perez/5 min Clark/30 min FUTURE MEETING AGENDA ITEMS. SWM/CIP West Hylebos Channel Stabilization 6. ADJOURN Committee Members: Phil Watkins, Chair Jeanne Burbidge Dean McColgan City Staff: Stephen Clifton, Director, Community Development Services Sandy Lyle, Administrative Assistant 253.661.4116 I:~LU-TRANS~Iune 12, 2000 LUTC AGN.doc May 15, 2000 5:30 pm City of Federal Way City Council Land Use/Transportation Committee City Council Council Chambers MEETING SUMMARY In attendance: Committee members Phil Watkins, Chair, Jeanne Burbidge and Dean McColgan; Deputy Mayor Linda Kochmar; City Manager David Mosely; Director of Community Development Services Stephen Clifton; Public Works Director Cary Roe; Assistant City Attorney Bob Sterbank; Deputy Director of Public Works Ken Miller; Street Systems Manager Marwan Salloum; Senior Planner Margaret Clark; Traffic Engineer Rick Perez; Administrative Assistant Sandy Lyle. 1. CALL TO ORDER Chair Watkins called the meeting to order at 5:30 pm. 2. APPROVAL OF MINUTES The minutes of the May 1, 2000, meeting were approved as presented. PUBLIC COMMENT Patricia Owen, a longtime Federal Way resident, spoke about how developers have filled natural drainage areas which causes occasional flooding in winter. Her concern was that further development would make the flooding worse. Bernie Mottershead and Charles Connon also commented on winter flooding and the negative impacts further development might create. Charles Connon mentioned the wireless facility near his property. He had an additional concern about an ethics issue. BUSINESS ITEMS A. Community Design Guidelines - In response to comments received regarding the Pep Boys building on Pacific Highway South, the Committee m/s/c recommendation of approval to the City Council to add Community Design Guidelines to the 2000 Planning Commission code amendments work plan. Set Public Hearing for Adoption of the TIP - The Committee m/s/c recommendation of approval to the City Council to hold a public hearing on the 2001-2006 Federal Way Transportation Improvement Plan and Arterial Street Improvement Plan at 7:00 pm, June 20, 2000, at the Federal Way City Hall Council Chambers. Per Chapters 35.77 and 47.26 of the Revised code of Washington, the City is required to adopt a revised TIP and ASIP on an annual basis that reflects the City's current and future street and arterial needs. 2000 Benchmark Report - The Committee discussed the 2000 King County Benchmark Report which shows Federal Way to be behind in new affordable housing units compared to benchmark targets established in 1995. It was a generally held belief of the Committee Members that population density in Federal Way is greater than the report shows. The Committee wondered if the targets could be changed by changing the boundaries of the urban center. They questioned why the City was given no credit for units outside City boundaries and supported by taxpayer dollars. Sound Transit Update Brief'rog - In a brief'rog to update the Committee about Sound Transit and the transit projects in Federal Way, it was learned that due to budget shortfalls on the Federal Way Transit Center, Sound Transit was possibly planning to eliminate the clock tower and the top floor of the parking structure. This was the first the Committee had heard of a potential funding problem. The idea of a changed Transit Center was unacceptable to them. Star Lake and Pacific Highway South projects are under budget and the Committee agreed that a letter should be drafted to Sound Transit expressing the City's desire to apply money left over from the Park and Ride projects to the proposed Transit Center. In the future, a Sound Transit Update will be a once-a- month Land Use/Transportation Committee agenda item. Roundabouts - A Consultant hired by the Weyerhaeuser Company surveyed City residents on what they thought about traffic roundabouts instead of traffic lights. There was a need to install up to six lights on Weyerhaeuser Way in order to deal with increased development in the East Campus area unless another solution was found. City respondents indicated that they did not want to have this City look like Factoria. Safer than signals, roundabouts cause a drop in accident rates from 33-80%. Roundabouts slow traffic to accepted posted speeds. A roundabout was proposed at 336th and Weyerhaeuser Way. A future roundabout will be built at 333ra and Weyerhaeuser Way to replace the existing two lights. Cost of roundabouts vs. signals is about the same. Right- of-way acquisition adds to the initial cost of roundabouts. With lower maintenance costs, however, roundabouts and signals are about equal expense over time. FUTURE MEETINGS The next meeting will be held in Council Chambers at 5:30 pm on June 12, 2000. ADJOURN The meeting adjourned at 6:50pm. I:~LU-TRANS~Vlay 1500LUTC sum.doc CITY OF~ DATE: TO: FROM: VTA: SUB3ECT: June 1, 2000 Land Use & Transportation Committee Marwan Salloum, Street Systems Manager j~::~ David H. Moseley, City Manag.~'/~ ~ AG 99-93A; South 336th Street at SR99, 13th Place South to 18~ Avenue South Project- Final Project Acceptance and Retainage Release Backqround: The referenced project has been completed and the contractor is now requesting release of the retainage associated with the project. Prior to release of retainage on a Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The final construction cost for the South 336th Street at SR99 (13th Place South to 18th Avenue South) Street Widening project was $513,138.14, which is $26,065.03 below the approved construction contract budget, including contingency, of $539,203.17. Staff will be present at the June 12th Land Use and Transportation Committee meeting to answer any questionsthe Committee might have. Recommendation: Place the following item on the June 20, 2000 Council Consent Agenda for approval: 1. Acceptance of the R.W. Scott Construction, Co. South 336th Street at SR99, 13th Avenue South to 18TM Avenue South Project, in the amount of $513,138.14, as complete. MS:kc K:\LUTC\2000\336 & SR 99 FINAL ACCEPT. DOC CITY OF ~ DATE: 3une 7, 2000 TO: FRO M: VIA: SUB3ECT: Phil Watkins, Chair Land Use and Transportation Committee David H. M~i~nager Star Lake Road Drainage Improvements and Water Main Replacement Project Authorization to Award Bid BACKGROUND On May 16, 2000, the City Council authorized the bidding of Star Lake Road Drainage Improvements and Water Main Replacement Project. The total project budget is $1,477,554 funded by Surface Water Management Funds and Highline Water District. A total of ten bids were received on June 7, 2000. The bids were follows: Contractor Tucci & Sons, [nc., Tacoma C.A. Goodman Construction Co., Federal Way VS~ inc., Auburn Tydico [nc., Renton Gary Merlino Construction Co., Seattle Westwater Construction Co., Auburn Pivetta Brothers Construction Co., Sumner Katspan inc., Kirkland KarVel Construction ]:nc., Renton Robison Construction inc., Sumner Bid Amount $1,397,667.19 $1,293,542.71 $1,251,278.10 $1,247,814.00 $1,116,779.96 $1,094,543.44 $1,054,117.18 $1,051,576.82 $1,049,249.56 $973,892.80 Engineers Estimate $994,227.27 Planning & Design Bidding and Advertising Storm Drain Construction 10% Construction Contingency Construction Management Sub-total Water Main Construction 10% Construction Contingency Sub-total Total Project Costs $79,419.00 $2,000.00 $714,410.75 $71,441.00 $100,000.00 $967,270.75 $259,482.05 $25,948.00 $285,430.05 $1,252,700.75 The total project costs are estimated to be $1,252,700.80, which is $224,853.20 below the $1,477,554.00 project budget ($1,156,904 - City of Federal Way, $320,650 - Highline Water District). Tn the LUTC memo dated April 25, 2000 (attached), the estimated project costs to the City and Highline were $970,419.00 and $320,650, respectively. With respect to the recently received bid, the project costs to the City and Highline are $967,270.75 and $285,430.00 respectively. It should also be noted that construction management costs have been reduced from $116,000 to $100,000. RECOMMENDAT]ON Staff recommends placing the following items on the .lune 20, 2000 Council Consent Agenda: Approve awarding the Star Lake Road Drainage Improvements and Water Main Replacement Project to the lowest responsive, responsible bidder, Robison Construction :[nc. in the amount of $973,892.80, and approve a 10% construction contingency in the amount of $97,389.28. Authorize the City Manager to execute the contract with Robison Construction ~[nc. RAP/HE:kc K:\LUTC\2000\99S330 award. DOC ClTYOF ~ DATE: TO: FROM: VIA: SUB3ECT: April 25, 2000 Phil Watkins, Chair Land Use and Transportation Committee Ken Hiller, Deputy Director of Public Works William Appleton, Surface Water Project Engineer David H. H~~nager Star Lake Road'Drainage Improvement and Water Main Replacement- 100% Design Submittal BACKGROUND The Federal Way Comprehensive Surface Water Management Plan indicates that an inadequate storm water conveyance system along Star Lake Road is causing flooding on City streets in the vicinity of Star Lake Road and South 272~dStreet. To eliminate this problem, it is proposed that the storm drain system running along Star Lake Road and crossing South 272~d street will be improved. The design phase of the project is 100% complete and ready to.advertise for bids. The storm drain improvement will require that an existing 12-inch water main be relocated in several locations along Star Lake Road. Since the water main is constructed of asbestos concrete pipe, Highline Water District has elected to replace a large section of the main with ductile iron pipe. An interlocal agreement between Highline Water District and the City of Federal Way was executed on April 29, 1999 to reimburse the city for costs associated with the water main replacement. A copy of executed interlocal agreement is provided as an attachment. The storm drainage improvement portion of the project will consist of constructing approximately2,000 linear feet of storm drain pipeline of varying diameter (12 to 60-inch pipe), associated manholes and inlets, and approximately 1,200 linear feet of concrete curb, gutter and sidewalk replacement. The water main replacement portion of the project involves the replacement of approximately 2,300 linear feet of 12-inch water main, associated appurtenances, and service relocations replaced as part of the storm drain project. Beyond storm drain and waterline improvements, additional work includes street and property restoration and an asphalt concrete overlay of the roadway within the project limits. An agreement between the City of Federal Way and the City of Kent has been developed to address storm water discharge into the wetlands located on the north side of 272"d. Upon entering into the agreement, the City of Kent will identify the wetlands on the north side of S. 272~d Street as requiring level 3 flow control at which point surface water code will require that the City of Federal Way enforce level 3 flow controlwithin the subbasin that drains to the wetlands. Level 3 flow control is a duration and peak-matching performance standard that is intended to prevent significant increases in water surface elevations for 2-year through 100- year return frequencies. Kent will issue a construction permit for the project following the execution of this agreement. A copy of the agreement is attached. FUNDING Proiect Expenditures Planning & Design Bidding and Advertising Storm Drain Construction (includes 10% contingency) Construction Hanagement Sub-Total Water Hain Construction (includes 10% contingency) Total Project Costs Fundinq Available Surface Water Fund Highline Water District Total Fund/nE 79,419 2,000 773,000 116,000 970,419 320,650 (Highline Water District) $1,156,904 $ 320,650 $~,477,554 Total project costs are estimated to be $~-25-2-,369, funding available is $1,477,554. Staff will return directly to the City Council following the bidding period and 'request for permission to award the project contingent upon the lowest responsive, responsible bid being within the approved budget of $t,477,5q4. RECOMMENDATIONS Place the following items on the May 16th Council agenda: · Approve 100% design for the storm drain improvements. · Authorize the City Manager to execute the agreement with City of Kent · Authorize the staff to bid the project and return directly to the City Council for award of the project contingent upon the lowest responsive, responsible bid being within the approved budget of $1,477,554. WA:kc Attachment K:\LUTC/2000\STARLAKE LUTC 100%,00C CITY OF~ DATE: TO: FROM: VIA: SUB3ECT: June 8, 2000 Land Use & Transportation Committee Richard Perez, Traffic Engineer ~ David H. Moseley, City Manager ~ Proposed 2000 - 200,5 Transportation ]:mprovement Plan (TZP) and Arterial Street Zmprovement Plan (ASZP) Backqround: In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington, the City of Federal Way adopted its original -I-[P and ASIP on July 23, 1991. The City is also required to adopt a revised TIP and ASTP on an annual basis that reflects the City's current and future street and arterial needs. These plans identify capital projects that the City intends to construct over the next six years. Projects are required to be listed in the T~P in order to be eligible for grant funding. The City is required to hold a minimum of one public hearing on the revised plan, which is proposed for the June 20, 2000 City Council meeting. Once the revised plans have been adopted by Resolution, a copy of the respective plans must be filed with the Washington State Secretary of Transportation and the Washington State Transportation Tmprovement Board. REVI'SED PLAN Attached for your review and comment are the proposed 2000 - 2005 'I-[P and ASTP (AttachmentA), and a location map (Attachment B). The six-year T~P and ASTP respond to Growth ManagementAct concurrencyrequirementsas well as other emerging needs. Projects are selected based on criteria adopted in the City's Comprehensive Plan TP8:L, which reads, "Prioritize transportation projects considering concurrency, safety, support for non-SOV modes, environmental impacts, and cost effectiveness." The scoring criteria are shown in Attachment C. The proposed plan does not significantly differ from the previous year's plan. However, six projects are proposed to be deleted as they have been completed, and three new projects are proposed to be added to the six-year TiP and ASIP. Completed Projects Projects completed include the following: Military Road S at S Star Lake Road signalization; Military Road S at S 304th Street, adding northbound, and southbound left-turn lanes and southbound and eastbound right-turn lanes, signal replacement, and adding a westbound left-turn lane on S 30z~th Street at 28th Avenue S; S 312th Street from SR 99 to 23rd Avenue S, widening to five lanes and adding new signals at 20th Avenue S and 23rd Avenue S and replacing the signal at SR 99; SW 334th Street at 21st Avenue SW, relocating the fire signal to this intersection and providing connecting sidewalks; S 336th Street from 13th Avenue S to 18th Avenue S, adding an eastbound right-turn lane and a westbound left-turn lane at SR 99, including signal modifications; SW 340th Street at Hoyt Road SW, signalization and adding northbound and southbound left-turn lanes and a southbound right-turn lane. Proposed New Projects The proposed new projects include the following: · SR 18 (S 348th Street) and SR 161 (Enchanted Parkway S / 16th Avenue S); · S 272® Street and I-5 ramps; · 12th Avenue SW extension from SW Campus Drive to SW 34z~th Street. These projects are relatively complex and are described further below: SR 18 (S 348th Street) and SR :1.6:~ (Enchanted Parkway S / ;L6~ Avenue S): This intersection is consistently ranked as one of the most congested intersections in the City, due to growth within the City, Northeast Tacoma, southern King County, and northern Pierce County. The City completed a project in 1992 to widen the north leg (16th Avenue S), and in 1995 to add HOV lanes on SR 18. WSDOT completed a project to widen the south leg (SR 161) in 1997. Nevertheless, the intersection has remained consistently near capacity and has continued to rank within the City's top ten collision rate intersections. The T-5 / SR 18 interchange, with its antiquated cloverleaf configuration, has also been consistently rated by WSDOT as a High Accident Location. The City's Comprehensive Plan includes a project for WSDOT to construct a half-diamond interchange at T-5 and SR 161 that would provide a southbound off-ramp and a northbound on-ramp. WSDOT had begun an analysis of the ~[-5 / SR 18 / SR 161 "Triangle" to identify solutions to the capacity and safety problems in the vicinity, however funding was cut due to the passage of Initiative 695 and has not been restored in the current budget. Nonetheless, WSDOT staff is considering how to fund the study, and WSDOT, the City of Milton, and City staff is discussing the possibility of a joint application for a federal grant to restore funding of the study. Listing a project on the ~P will provide the opportunity to apply for the grant as well as collect SEPA mitigation towards the City's match to fund the study and any resulting project. [t should be noted that under RCW the responsibility for the intersection is the City's whereas the freeway system is the responsibility of WSDOT. WSDOT is not required to meet concurrency requirements on the freeway system, but the City is responsible for meeting concurrency requirements on City streets, including all state highways that are not freeways. The proposed project is the result of a staff analysis of three alternatives to address the safety and capacity needs of the intersection. A fourth alternative is to declare a moratorium, which could impact development in an area roughly bounded by S 336th Street on the north, SR 167 (Valley Freeway) on the east, the Puyallup River on the south, and Puget Sound on the west. ]~t should also be noted that higher-cost alternatives would result in higher mitigation costs for new development impacting this intersection, which could in and of itself create a de-facto moratorium on development. Although this would address the capacity issues, it would not address safety issues. The three alternatives considered are the addition of turn lanes, a flyover ramp, and a new type of major street interchange called the echelon interchange. These are described below: Add turn /anes: Tn order to meet the City's adopted level of service standard; the intersection will require a third westbound left-turn lane, a westbound right-turn lane, and an eastbound right-tun lane. In order to receive three left-turn lanes, Enchanted Parkway S will need a third southbound lane to S 352® Street. This is expected to provide adequate capacity to 2006 at an estimated cost of $3.3 million. Tf the [-5 / SR 161 interchange is not constructed by then, 16th Avenue S would need to be widened to add a third lane in each direction between S 344th Street and S 348th Street, and Enchanted Parkway S would need a third northbound lane between S 348th Street and S 352nd Street. F/yoverramp: Similar to the flyover ramp from 15th Street SW to the SuperMall in Auburn, this would construct a one-lane ramp from westbound SR 18 to southbound SR 161. Due to the grades involved, the flyover ramp could not merge with SR 161 until S 352® Street, which then requires that the existing two left-turn lanes for this movement at the intersection be maintained for local access to properties on Enchanted Parkway S between S 348th Street and S 352nd Street. This alternative still requires the addition of the eastbound and westbound right- turn lanes on S 3z~8th Street, is estimated to cost $11.2 million, and will still fail to meet the City's LOS standard sometime between 2005 and 2015 if the I-5 / SR 161 interchange is not constructed. Echelon interchange: This type of interchange essentially creates two intersections of one-way streets and grade separates two approaches of traffic from the other two, with some ramps to complete turning movementsthat are not provided at the intersections. Due to grades and the proximity of the interchange of I-5 and SR 18, some ramps from I-5 would need to be relocated, which may not be compatible with any future improvementsto the I-5 / SR 18 interchange that may be contemplated by WSDOT. In addition, due to grades, the grade separationwould have significant impacts to access on 16th Avenue S and Enchanted Parkway S, which would require a significant amount of walls and new traffic signals. Two businesses would need to be relocated, and at least three businesses would have significant impacts to their buildings, and two more could lose significant amounts of parking. Nevertheless, this configuration provides adequate capacity at least through 2020 even if the T-5 / SR 161 interchange is not constructed. The estimated cost of this alternative is $32.8 million. Based on this analysis, staff recommends that addition of turn lanes be adopted, as shown in Attachment C. Tt addresses short-term capacity and safety needs, does not preclude any future improvements on :[-5 by WSDOT, keeps mitigation costs reasonable for new development, and keeps pressure on WSDOTto providean interchange on 1[-5 at SR 161. S 272"d Street at I-5 Ramps: This project, shown in Attachment D, is the result of a project definition study conducted by Sound Transit in cooperation with the Cities of Federal Way and Kent, King County, and WSDOT as an outgrowth of the Environmental Assessment for Sound Transit's proposed Star Lake facilities. Sound Transit had proposed to construct an HOV direct access ramp at the S 272nd Street interchange and an expanded park and ride lot. During the site analysis, it was decided that the proposed expansion of the park and ride lot could not proceed due to unacceptable impacts to users of the existing lot. The selected site for expanded park and ride lot capacity is located on Pacific Highway S, south of S 272nd Street. Also, it was determined that the direct access ramps could not be located any closer than 1000 feet north of the existing park and ride lot, due to roadway geometry and grades. This would require a significant amount of out- of-direction travel for Sound Transit's express bus routes. Sound Transit concluded that they would not route the express buses on the direct access ramp, but rather would skip stopping at Star Lake entirely. :[n order to provide express bus service to Star Lake, they proposed that an in-line freeway stop be placed in the median of ]:-5 with a pedestrian access bridge connecting to the existing park and ride lot. However, this did not serve Metro Route 191 or HOV users. 1[nstead, these users would be relegated to mix with general-purpose traffic at the existing freeway ramp terminal intersections on S 272nd Street. These intersections would both be over capacity by 2005 (in fact the northbound ramp intersection is failing now in the morning peak hour). City staff felt that the freeway inline station would not deliver what was promised to the voters in the Sound Move Initiative, in the form of direct access for HOV's from S 272nd Street to :[-5. Sound Transit agreed to sponsor the project definition study to determine a cost-effective solution that would provide adequate capacity to 2020 in recognition of the need to improve safe and efficient access to 1[-5 for HOV's and Metro Route 191. The agreed-upon solution is to construct a second eastbound left-turn lane and a westbound right-turn lane at the northbound ramp intersection. However, the eastbound left-turn lane could not provide adequate storage for queues without reconstructing the bridges that carry :[-5 over S 272nd Street. Instead, new eastbound and westbound lanes for S 272°d Street would be created between the bridge piers and abutments, allowing the use of the existing lanes of S 272"d Street to be used for left-turn lanes (two eastbound and one westbound). This also entails reconstruction of the northbound on-ramp and the traffic signals at the northbound and southbound ramp intersections. WSDOT has not been able to commit any funds for the project, but Sound Transit has agreed to provide between $1.0 and $:1.5 million as seed money towards this $6.7 million project. The staff of the Cities of Kent and Federal Way have agreed to list this project out our respective -I'IP's in order to collect mitigation funds for the project as the cities' match for grant funding, and have agreed to jointly apply for grant funds. Although the improvements are technically not within the City, this interchange provides access to ~[-5 for a significant percentage of Federal Way's population, and therefore staff believes that the project would provide a significant benefit to the City. 12th Avenue SW extension from SW Campus Drive to SW 344th Street: This project, shown in Attachment E, is intended to provide relief at the intersection of 21st Avenue SW and SW 336th Street / SW Campus Drive and to reduce the potential for cut-through residential traffic in Campus Highlands as well as reduce volume and safety impacts at the intersection of 21St Avenue SW and SW 336th Street / SW Campus Drive. Several subdivision applications are in process between 12th Avenue SW and 21st Avenue SW and south of Campus Drive. Therefore, the timing of construction of this project is important to avoid the impact these subdivisions would have in generating additional traffic through the Campus Highlands neighborhood and in front of Sherwood Forest Elementary School. Normally, this street would be constructed by properties along the street as these properties develop. However, the significant grades approaching Campus Drive would require significant volumes of earthwork and/or retaining walls that could make development of these properties cost-prohibitive. If these propertiesare not developed, the street connection will not be made unless the City constructs the street. Recommendation: Staff requests the Committee to recommend approval of the attached resolution adopting the 2001-2006 Transportation :Improvement Plan and Arterial Street Improvement Plan at the public hearing to be held .lune 20, 2000. RAP:kc attachments k:\lutc\2000\2001 tip.doc Transportation TIP/CIP Prioritization Criteria Each project is rated on a scale of zero to five (five being best) on the following criteria: Concurrency Requirement: If the project is needed now to maintain the level of service standards adopted in the Comprehensive Plan, five points. If needed within six years (corresponding to the Transportation Improvement Program requirements), four points. If needed within 20 years (corresponding to the Capital Improvement Plan horizon), three points. Level of Service Improvement: If a concurrency requirement, same score as Concurrency. Otherwise, estimated number of levels of service improvement. For example, improvement from D to C, I point; E to C, 2 points. Safety Improvement: lfthe project would improve the transportation safety at a high collision location or corridor, points are assigned based on the existing collision experience. Points Intersection Collision Rate Corridor Collision Rate (Collisions per million entering vehicles) (Collisions per million vehicle miles) 0 0- 0.50 0- 1.0 1 0.50 - 1,00 1.0 - 2.5 2 1.00 - 1.50 2.5 - 5.0 3 1.50 - 2.00 5.0 - 10.0 4 2.00 - 2.50 10.0 - 25.0 5 > 2.50 > 25.0 HOV Supportive: Projects that add HOV lanes, 5 points; projects that reduce delays for transit, I point per LOS improvement for transit vehicle movements. Non-motorized Supportive: One point for each side of the street that sidewalks are added; 1 point each for each side of the street that bike lanes are added; I point for improving pedestrian opportunities for crossing major streets. Community Support: Subjective determination based on citizen complaints and estimate of impacts of project. Air Quality: Same as LOS Improvement. Ease of Implementation: Subjective determination based on project complexity, competitiveness for grant applications, political Opposition, environmental impacts, etc. Benefit/Cost Ratio: Sliding scale based on the subtotal of points from all other criteria divided by estimated cost of the project. The best ratio is defined as five points, the worst zero points, and all other projects are interpolated. K:\TRAFFIC\TIP_CIP\RANKING.WPD 23Apr99 City of Federal Way 12th Avenue SW Extension Map Dale: June 7, 2000. City of Federal Way, a3~O Fir at Way S, Federal Way, WA 98003 (253) 531-4000. w,w~.d.federal.-w"~y.wa.u $ This map is Intended for use as a graphbal representation ONLY. The City of FederaJ Way makes no BN* Fred Meyer Village IS7.2 Northwest Church RS7.2 RM2400' i ~ RS7.2 R~/.2 RM2460 Legend: Zoning Boundary Vacant Parcels, RS7.2 zone Current Projects: Park and Ride Lot Courtyard Village (Vacant parcels west of 21st am not shown.) Planned Collectors 12thAve SW Vicinity Map Scale: 1 to 6840 I Inch equals 570 Feet 0 500 Feet CITY DATE: June 6, 2000 TO: FROM: VIA: SUBJECT: Phil Watkins, Chair Land Use and Transportation Committee Richard A Perez, Traffic Engineer ~ David H. Moseley, City Mana~i~' SR 99 at S 330m Street Improvements Project - Authorization to Award Bid BACKGROUND On December 21, 1999, the City Council authorized the bidding of SR 99 at S 330th Street Traffic Signal and Sidewalk Tmprovements project. The total project budget is $320,000 funded entirely by grants from the Transportation Tmprovements Board (T[B) Pedestrian Facilities Program and ISTEA Hazard Elimination Safety Program. The following construction bids were received for the project on May 22, 2000: Signal Electric, Inc., Kent Totem Electric, Inc., Tacoma $257,952.05 $238,079.65 As a result of the differences in what the LUTC approved in December 1999 as the project cost estimates, and what the current project cost estimates are with respect to the recently received construction bid ($238,079.65), revised ROW/Easement acquisition costs ($2,000), and project design costs ($40,000), Public Works staff is requesting approval of the following updated project cost estimate which are within the total project budget of $320,000. Design Right-of-Way/Easements Construction Management/Tnspection Low Construction Bid (Totem Electric, Thc.) Sub-Total Construction Contingency (10%) TOTAL $40,000 $2,000 $15,000 $238,080 $295,080 $23,808 $318,808 RECOMMENDA'I'LON Staff recommends placing the following items on the June 20, 2000 Council Consent Agenda: Approve awarding the SR 99 at S 330th Street Traffic Signal and Sidewalk Improvements project to the lowest responsive, responsible bidder, Totem Electric, ]:nc. in the amount of $238,079.65, and approve a 10% construction contingency in the amount of $23,808. 2. Authorize the City Manager to execute the contract with Totem Electric, Inc. RAP/HE:kc K:\LUTC~2000\99S330 award. DOC CITY OF~ DATE: TO: FROM: SUBJECT: December 2, 1999 Phil Watkins, Chair Land Use and Transportation Committee Richard Perez, City Traffic Engineer SR 99 at $ 330~ Street Intersection Improvements - 95% Design Approval and Authorization to 8id BACKGROUND The SR 99 at S 330t~ Street intersection Improvements Project was jointly funded by grants from the Transportation [mprovement Board (-liB) Pedestrian Facilities Program for $100,000 and [STEA Hazard Elimination System for $220,000. -liB requires the project be completed by 3uly 1, 2000. Per resolution 93-145 which sets the policy on Council review of Capital [mprovement Projects, as a signalization project, this project has not been brought to the Committee since acceptance of the grants funding the project. This project will install a traffic signal which allows for a safe pedestrian crossing on this 3/4 mile stretch of SR 99 without any signals. The project will also install a sidewalk on the west side of SR 99 between S 330"~ Street and the US Postal Service office. The project is approximately 95% designed and acquisition of the necessary easements has been initiated. Response to final comments from WSDOT is the only other remaining task. An Open House was held on October 8, 1999 to provide project information and solicit public comments. No negative comments have been received. The current project cost estimate is $308,000 which is $12,000 less than the budgeted amount of $320,000. The following provides a breakdown of the estimate project costs: :Item Design Right-of-Way/Easements Construction Management/Inspection Engineers Estimate Sub-Total Contingency (10%) TOTAL Budget Estimate . .... :, * $30,000 $25,000 $25,000 $200,000 $280,000 $ 28,000 $308f000 RECOMMENDATIONS Place the following item on the December 21, 1999 Council Consent Agenda: 1) 2) Approve the 95% design plans for the SR 99 at S 330m Street Intersection Improvements Project. Authorize staff to bid for project construction upon completion of 100% design plans. RP:kc K:\LUTC\1999\99s330.wpd June 5, 2000 TO: FROM: VIA: SUBJECT: CITY OF FEDERAL WAY MEMORANDUM Land Use Transportation Committee (LUTC) Stephen Clifton, AICP, Director of Community Development Services Margaret H. Clark, AICP, Senior Planner David Moseley, City Manager Planning Commission Recommendation - 1999 Comprehensive Plan Update I. INTRODUCTION A. BACKGROUND Federal Way adopted its Comprehensive Plan in November of 1995 and updated the plan in December of 1998. As part of this present update (the 1999 Amendment Process), a number of minor amendments are being proposed. These amendments are considered "housekeeping" in nature and do not represent a significant departure from the established policy direction in the plan. There are also three site-specific requests for amendments to the existing comprehensive plan designations. If these requests are granted, appropriate zoning changes will be made concurrently. Attached are the following: 1. Exhibit A - Draft Comprehensive Plan with Planning Commission Recommendations. 2. Exhibit B - April 24, 2000, Staff Report to Planning Commission. 3. Exhibit C- Maps of Site Specific Requests. 4. Exhibit D - May 3, 2000, Planning Commission Minutes. 5. Exhibit E- May 17, 2000, Planning Commission Minutes. B. ELEMENTS OF THE COMPREHENSIVE PLAN UPDATE The changes and updates to the comprehensive plan can be divided into the following categories: 1. Updates to Chapters Chapters of the Comprehensive Plan have been updated and these are attached as Exhibit A. For the most part, the updates are based on input from various outside agencies or city departments to reflect changes since the 1998 update (effective December 23, 1998). Please note that Chapter 3, Transportation, and Chapter 10, Private Utilities, will be updated as part of the five-year update scheduled for 2001. 2. Update to Maps Maps have been updated to reflect changes in city boundaries due to recent annexations. In addition, the Parks Planning area in Chapter 6, Capital Facilities, has been changed to coincide with the boundaries of the city limits. There are three new maps (MapsVI-10, VI-11, and VI-14) in the Capital Facilities Chapter, which correspond to the Lakehaven Utility District 2000 Adopted Capital Improvement Projects (Tables VI-10 and VI-11). In Chapter 7, the City Center Maps are now in color and have been revised to show the chosen location of the transit station. 3. Site-Specific Comprehensive Plan Changes The city has received three requests for a change in comprehensive plan designations and zoning of property. These requests are summarized as follows and more fully discussed in Exhibit B, April 24, 2000 Staff Report to Planning Commission (pages 11-24) and shown on Exhibit C. Please refer to Exhibit C, page 1 of 5, for a Composite Map showing all three site-specific requests. SITE SPECIFIC REQUEST #1 - ZARAN SAYRE REQUEST Location: Proponent: Request: Planning Staff Recommendation Planning Commission Recommendation: South of South 305th Place and east of Pacific Highway (Exhibit C, Page 2 of 5). Zaran Sayre. Request to change the comprehensive plan designation and zoning of 0.27 acres from Multifamily and RM 1800 (one unit per 1,800 square feet) to Community Business and BC zoning. Approve the request. Approve the request. SITE SPECIFIC REQUEST #2 - WEYERHAEUSER/FEDERAL WAY Frae DEPARTMENT REQUEST Location: North of S 320th Street and east of I-5 (Exhibit C Page 3 of 5). Proponent: Weyerhaeuser Company and Federal Way Fire Department. Request: Request to change the comprehensive plan designation and zoning of 20.8 acres from Multifamily and RM 3600 (one unit per 3,600 square feet) to Office Park and OP zoning. The Weyerhaeuser property (west 19.67 acres) is presently governed by a Development Agreement, which limits development to 82 residential units. Planning Staff Recommendation Approve the request. Planning Commission Recommendation: Approve the request. Page 2 SITE SPECIFIC REQUEST/13 - VELASCO REQUEST Location: Proponent: Request: Planning Staff Recommendation Planning Commission Recommendation: West of the Hoyt Road SW and SW 340th Street intersection (Exhibit C, Page 4 of 5). Sally Ramos for Dr. Velasco. Request to change the comprehensive plan designation and zoning of 0.75 acres from Single Family High Density and RS 9.6 (one unit per 9,600 square feet) to Office Park and Professional Office. Approve the request Do not approve the request. II. REASON FOR COUNCIL ACTION Pursuant to Federal Way City Code (FWCC), Article IX, "Process VI Review," any amendments to the comprehensive plan, comprehensive plan designations map, or zoning text must be approved by the City Council based on a recommendation from the Planning Commission. III. PLANNING COMMISSION RECOMMENDATION The Planning Commission conducted public hearings on May 3 and May 17, 2000. Please refer to Exhibits D and E for minutes. After conclusion of the May 17, 2000 hearing, pursuant to FWCC Sections 22-529, 22-530, and 22-488(c), the Planning Commission considered the proposed amendments in light of the decisional criteria outlined in Section V of this report, and by a majority vote of the entire membership, recommended that the city council take the following action: (i) Adopt the amendments to the comprehensive plan as shown in Exhibit A; (ii) Approve the comprehensive plan designations for the Site Specific Requests #1 (Zaran Sayre) and #2 (Weyerhaeuser/Federal Way Fire Department) as outlined in Section I.B.3 of this staff report. (iii) Deny the comprehensive plan designations for the Site Specific Request #3 (Velasco) as outlined in Section I.B.3 of this staff report. IV. PROCEDURAL SUMMARY May 3, 2000 - Planning Commission First Public Hearing. May 17, 2000 - Public Hearing Continued. The Planning Commission made a motion to forward their recommendations to the Land Use/Transportation Committee. June 12, 2000 - Land Use/Transportation Committee Meeting. Page 3 V. DECISIONAL CRITERIA 1. FWCC Section 22-529. Factors to Be Considered in a Comprehensive Plan Amendment The city may consider, but is not limited to, the following factors when considering a proposed amendment to the comprehensive plan: (1) The effect upon the physical environment. The proposed housekeeping amendments to update the chapters of the comprehensive plan and accompanying map changes will not affect the physical environment. An evaluation of potential impacts to the environment as a result of both the non-project action and the project-specific requests was conducted and a threshold determination (Determination ofNonsignificance [DNS]), pursuant to the State Environmental Policy Act (SEPA) was issued on March 25, 2000. (2) The effect on open space, streams, and lakes. The proposed amendments include housekeeping changes to update the chapters of the comprehensive plan, accompanying map changes, and three site-specific requests. An evaluation of potential impacts to the environment, as a result of both the non-project action and the project-specific requests, was conducted and a threshold determination (DNS), pursuant to SEPA, was issued on March 25, 2000. None of these proposed changes would have a significant adverse impact on open space, streams, and lakes. (3) The compatibility with and impact on adjacent land uses and surrounding neighborhoods. The proposed housekeeping amendments to update the chapters of the comprehensive plan will not impact adjacent land uses and surrounding neighborhoods. There are three site-specific requests. One of the site specific requests (Zaran Sayre), if approved, will not result in any change in land use since the site is already developed as a real estate and leasing office. The second request (Weyerhaeuser) is from Multi-family to Office Park and the city's design guidelines would encourage compatibility with the adjacent land uses. If approved, the Velasco request would be subject to a development agreement, which would impose certain conditions to ensure compatibility with the residential neighborhood to the west. However, the Planning Commission felt that the development agreement should have included additional conditions to ensure compatibility with the residential neighborhood, such as increased buffering, no windows or faux windows on the side of the building closest to the residences, and possibly restricting the building to one story. (4) The adequacy of and impact on community facilities including utilities, roads, public transportation, parks, recreation, and schools. The Capital Facilities Chapter has been updated to address the adequacy of community facilities including utilities, roads, public transportation, parks, recreation, and schools. If the project-specific requests are granted, specific impacts associated with development will be evaluated at the time that a development permit is applied for, and any potential adverse impacts will be mitigated at that time. Page 4 (5) The benefit to the neighborhood, city, and region. Updating the comprehensive plan is of benefit to Federal Way neighborhoods, the City of Federal Way, and the region. As existing information is updated, the plan provides a better basis for decision-making. There are three site-specific requests. One of the site specific requests (Zaran Sayre), if approved, will not result in any change in land use since the site is already developed as a real estate and leasing office. The second request (Weyerhaeuser) is from Multi-family to Office Park and the city's design guidelines would encourage compatibility with the adjacent land uses. The Velasco request is for a piece of residentially zoned property that has been vacant since 1988, when the plat of Wedgewood West III was recorded. This property is bordered on two sides by arterials and on the third side by residential. If approved, the site could be developed only as a physician's clinic subject to a development agreement, which would require certain conditions to ensure compatibility with the residential neighborhood to the west. (6) The quantity and location of land planned for the proposed land use type and density and the demand for such land. This update does not represent a substantial departure in land use within the existing city boundary. However, the Planning Commission questioned the need for more commercial land based on the availability of vacant land that is already suitably zoned for a physician's clinic. (7) The current and projected population density in the area. As of April 1, 1999, the official city population from the Washington State of Office of Financial Management was 76,910. The present density is six people per acre, or 3,581 people per square mile. No new population projections were done as part of the comprehensive plan update. Please also refer to response under (6), above. (8) The effect upon other aspects of the comprehensive plan. There should not be any adverse impacts on the comprehensive plan as a result of the proposed changes. 2. FWCC Section 22-530. Criteria For Amending The Comprehensive Plan The city may amend the comprehensive plan only if it finds that: (1) The proposed amendment bears a substantial relationship to public health, safety, or welfare; and Updating the comprehensive plan improves the information used for decision-making purposes, which has an indirect relationship to public health, safety, and welfare. None of the three site-specific requests, if approved, should adversely affect public health, safety, or welfare. Approval of the Zaran Sayre request would result in a long-standing use attaining a conforming status, while not affecting its surroundings. The Weyerhaeuser request would provide office space in an area, which is experiencing a demand for office Page 5 development. The Velasco request would allow the utilization of a long vacant site as a physician's office; however, the Planning Commission felt that the site could also be developed for residential uses by providing adequate buffering of the site from the adjacent arterials. (2) The proposed amendment is in the best interest of the residents of the city. Please see response under (1), above. (3) The proposed amendment is consistent with the requirements of RCI4/ 36. 70A and with the portion of the city's adopted plan not affected by the amendment. RCW Chapter 36.70A (Growth Management Act), requires the City of Federal Way to adopt and implement a comprehensive plan based on its population and to amend it in a timely manner, but no more than once a year, except under certain circumstances. The city is responding to this mandate by updating the comprehensive plan. 3. Compliance With FWCC Section 22-488(C) SITE SPECIFIC REQUEST #1 - ZARAN SAYRE REQUEST (1) The city may approve the application only if it finds that: a. The proposed request is in the best interests of the residents of the city; This property has been used as a real estate leasing office since 1965 and the use is compatible with the surrounding land uses. The change in comprehensive plan designation and zoning from Multifamily and RM 1800 (one unit per 1,800 square feet) to Community Business and BC zoning will not affect the way the property is being used and will result in conformance between the existing use and the requested comprehensive plan designation and zoning. In addition, designating the site as Community Business will not conflict with any policies within the comprehensive plan. Due to the small size of the property and the nature of the request, it will not affect the interests of the residents of the city. And b. The proposed request is appropriate because either: Conditions in the immediate vicinity of the subject property have so significantly changed since the property was given its present zoning and that, under those changed conditions, a change in designation is within the public interest; This criterion is not applicable. or Page 6 ii. The change in designation will correct a designation that was inappropriate when established. At the time that the city incorporated, the site was zoned RM 900 (Multifamily/ one unit per 900 square feet) by King County. The city adopted RM 1800 (Multifamily/one unit per 1,800 square feet) zoning for the site, which was the closest to King County's zoning. At that time the real estate leasing office was already in existence. c. It is consistent with the comprehensive plan; This criterion is not applicable since the request is for a change in comprehensive plan designation. It is consistent with all applicable provisions of the chapter, including those adopted by reference from the comprehensive plan; If approved, the request would not result in any changes to the physical layout of the site and therefore would not affect any provisions of this chapter (zoning code). However, it would be consistent with page II-17 of the 1998 Federal tVay Comprehensive Plan, which states that, "The Community Business Designation runs along both sides of SR-99 from South 272na to South 348~h.'' This site falls within that area. And (2) e. It is consistent with the public health, safety, and welfare. Granting the requested change from Multifamily to Community Business is consistent with the policies in the comprehensive plan; therefore, it is also consistent with the public health, safety, and welfare. The City may approve an application for a quasi-judicial project related rezone only if it finds that: a. The criteria in subsection (1) above are met; and b. The proposed project complies with this chapter in all respects; and c. The site plan of the proposed project is designed to minimize all adverse impacts on the developed properties in the immediate vicinity of the subject property; and d. The site plan is designed to minimize impacts upon the public services and utilities. The request under consideration is for a change in the comprehensive plan designation and zoning. It is not a project-related rezone, and therefore, the criteria under this section do not apply. Page 7 SITE SPECIFIC REQUEST #2 - WEYERHAEUSER]FEDERAL WAY FIRE DEPARTMENT REQUEST (1) The city may approve the application only if it finds that: a. The proposed request is in the best interests of the residents of the city; The request is for a change in comprehensive plan designation and zoning of 20.8 acres from Multifamily and RM 3600 (one unit per 3,600 square feet) to Office Park and OP zoning. The Weyerhaeuser property (western 19.67 acres) is presently governed by a Development Agreement, which limits development to 82 residential units. The remainder of the property (1.13 acres) is owned by the Federal way Fire Department and developed as a fire station. This site is located east of I-5 and north of South 320t~, a major arterial, and is considered a gateway to the city. Due to its location, and consistent with Comprehensive Plan Policy LUP49 which states, "Continue to encourage quality office development in West and East Campus and Corporate designations," the requested change would allow an appropriate use of the site. And b. The proposed request is appropriate because either: Conditions in the immediate vicinity of the subject property have so significantly changed since the property was given its present zoning and that, under those changed conditions, a change in designation is within the public interest; Since the property was annexed in January 9, 1999, Capital One, a major financial institution, has been constructed just south of South 320~h in East Campus. In addition, the city has been receiving many inquires for office- related development in the East Campus area, south of South 320th Street. Designation of this site for office use is a logical extension for high quality office park development. or ii. The change in designation will correct a designation that was inappropriate when established. Multi-family zoning may not be the most appropriate zone for this area due to the close proximity of I-5, South 320~ Street, and the BPA transmission lines. OP provides a more logical transference between the above and surrounding residentially zoned land. c. It is consistent with the comprehensive plan; This criterion is not applicable since the request is for a change in comprehensive plan designation. Page 8 d. It is consistent with all applicable provisions of the chapter, including those adopted by reference from the comprehensive plan; If the request is granted, any future development on the site must comply with all applicable provisions of this chapter (zoning code). In addition, it is consistent with Comprehensive Plan Policy LUP49, which states, "Continue to encourage quality office development in West and East Campus and Corporate designations." And e. It is consistent with the public health, safety, and welfare. Granting the requested change from Multifamily to Office Park is consistent with the policies in the comprehensive plan; therefore, it is also consistent with the public health, safety, and welfare. (2) The city may approve an application for a quasi-judicial project related rezone only if it finds that: a. The criteria in subsection (1) above are met; and b. The proposed project complies with this chapter in all respects; and c. The site plan of the proposed project is designed to minimize all adverse impacts on the developed properties in the immediate vicinity of the subject property; and d. The site plan is designed to minimize impacts upon the public services and utilities. The request under consideration is for a change in the comprehensive plan designation and zoning. It is not a project-related rezone, and therefore, the criteria under this section do not apply. SITE SPECIFIC REQUEST//3 - VELASCO REQUEST (1) The city may approve the application only if it finds that: a. The proposed request is in the best interests of the residents of the city; The request is for a change in the comprehensive plan designation and zoning of 0.75 acres from Single Family High Density and RS 9.6 (one unit per 9,600 square feet) to Office Park and Professional Office. This parcel is Tract F of Wedgewood West, a subdivision recorded in 1988. The applicant, Dr. Velasco, purchased the property in 1991 and it has never been developed for residential purposes, due in part to being bordered by arterial streets on two of its three sides. The request is being processed pursuant to a proposed development agreement between the city and the applicant. If approved, this agreement would run with the land and would restrict the use of the site to a physician's clinic with certain conditions designed to promote compatibility between the use of the site as a clinic and the adjacent neighborhood to the west. The Planning Commission found that the proposed use of the site as a physician's clinic was not in the best interests of the residential neighborhood to the west. Page 9 And b. The proposed request is appropriate because either: Conditions in the immediate vicinity of the subject property have so significantly changed since the property was given its present zoning and that, under those changed conditions, a change in designation is within the public interest; Conditions in the neighborhood have changed since the plat was recorded in 1988. Since then, the QFC supermarket was constructed just to the south of the King/Pierce County line. In addition, a Chevron Station was constructed on the southwestern corner of Hoyt Road and SW 340z Street, and the city has approved a retail development for the southeastern corner of this intersection. Additionally, traffic has increased on these two arterials, necessitating the installation of a traffic signal. However, the Planning Commission found that conditions in the immediate vicinity had not changed so significantly as to make this request within the public interest. or ii. The change in designation will correct a designation that was inappropriate when established. This criterion is not applicable. c. It is consistent with the comprehensive plan; This criterion is not applicable since the request is for a change in comprehensive plan designation. d. It is consistent with all applicable provisions of the chapter, including those adopted by reference from the comprehensive plan; If the request is granted, any future development on the site must comply with all applicable provisions of this chapter (zoning code) and a proposed development agreement. However, the Planning Commission found that the development agreement as recommended by staff would not be consistent with Policy LUP48 of the Comprehensive Plan which states, "Protect residential areas from impacts of adjacent non-residential uses," because the conditions in the development agreement were not stringent enough to protect the neighboring residences to the west. And e. It is consistent with the public health, safety, and welfare. The Planning Commission found that, as proposed, the request would not be consistent with the public welfare, as the residential areas to the west would not be adequately protected from the proposed non-residential use. Page 10 (2) The city may approve an application for a quasi-judicial project related rezone only if it finds that: a. The criteria in subsection (1) above are met; and b. The proposed project complies with this chapter in all respects; and c. The site plan of the proposed project is designed to minimize all adverse impacts on the developed properties in the immediate vicinity of the subject property; and d. The site plan is designed to minimize impacts upon the public services and utilities. The request under consideration is for a change in the comprehensive plan designation and zoning. It is not a project-related rezone, and therefore, the criteria under this section would not normally apply. However, the request is being proposed subject to a proposed development agreement and is accompanied by a plan (Exhibit C, Page 5 of 5) intended to conceptually show how the site would be developed, if the request were approved. The Planning Commission found that based on the conceptual site plan, Criterion (2)(c) was not met because the site plan of the proposed project was not designed to minimize all adverse impacts on the developed properties in the immediate vicinity of the subject property. VI. COUNCIL ACTION Pursuant to FWCC Section 22-541, after consideration of the Planning Commission report and, at its discretion, holding its own public hearing, the City Council shall by majority vote of its total membership take the following action: 1. Approve the proposal by ordinance; 2. Modify and approve the proposal by ordinance; 3. Disapprove the proposal by resolution; or 4. Refer the proposal back to the Planning Commission for further proceedings. If this occurs, the City Council shall specify the time within which the Planning Commission shall report to the City Council on the proposal. I:\WORKING\CPWORK\1999 LUTC Staff Report.doc/Last primed June 7, 2000 2:19 PM Page 11 EXHIBIT A DRAFT CITY OF FEDERAL WAY COMPREHENSIVE PLAN CITY OF FEDERAL WAY MEMORANDUM April 11, 2000 (Revised April 24, 2000) TO: Robert Vaughan, Chair of the City of Federal Way Planning Commission FROM: Margaret H. Clark, AICP, Senior Planner SUBJECT: 1999 Comprehensive Plan Update A. BACKGROUND Federal Way adopted its Comprehensive Plan in November of 1995 and updated it in December 1998. As part of this present update (the 1999 Amendment Process), a number of minor amendments are being proposed. These amendments are considered "housekeeping" in nature and do not represent a significant departure from the established policy direction in the plan. There are also three site-specific requests for amendments to the existing comprehensive plan designations. If these requests are granted, appropriate zoning changes will be made concurrently. The Growth Management Act (GMA) limits plan updates to no more than once per year except under the following circumstances: (i) In the case of an emergency; (ii) The initial adoption of a subarea plan; (iii) The adoption or amendment of a shoreline master program. B. ELEMENTS OF THE COMPREHENSIVE PLAN UPDATE The changes and updates to the comprehensive plan can be divided into the following categories: 1. Updates to Chapters. Chapters of the Comprehensive Plan have been updated and these are attached as Exhibit A. For the most part, the updates are based on input from various outside agencies or city departments to reflect changes since the 1998 update (effective December 23, 1998). Please note that Chapter 3, Transportation, and Chapter 10, Private Utilities, will be updated as part of the five-year update scheduled for 2001. 2. Update to Maps A number of maps have been updated to reflect changes in city boundaries due to recent annexations. In addition, the City Center Maps in Chapter Seven are now in color and revised to show the new location of the transit station, and the Parks Planning area in Chapter 6, Capital Facilities, has been changed to coincide with the boundaries of the city limits. 3. Site-Specific Comprehensive Plan Changes The city has received three requests for a change in comprehensive plan designations and zoning of property. These requests are summarized as follows and more fully discussed in Exhibit B and shown on Exhibit C. Please refer to Exhibit C, Page 1 of $ for a Composite Map showing all three site-specific requests. SITE SPECIFIC REQUEST #1 - ZARAN SAYRE REQUEST Location: Proponent: Request: Recommendation: South of South 305th Place and east of Pacific Highway (Exhibit C, Page 2 of 5). Zaran Sayre. Request to change the comprehensive plan designation and zoning of 0.27 acres from Multifamily and RM 1800 (one unit per 1,800 square feet) to Community Business and BC zoning. Approve the request. SITE SPECIFIC REQUEST #2 - WEYERHAEUSER/FEDERAL WAY FIRE DEPARTMENT REQUEST Location: Proponent: Request: Recommendation: North of S 320th Street and east of I-5 (Exhibit C Page 3 of 5). Weyerhaeuser Company and Federal Way Fire Department. Request to change the comprehensive plan designation and zoning of 20.8 acres from Multifamily and RM 3600 (one unit per 3,600 square feet) to Office Park and OP zoning. The Weyerhaeuser property (west 19.67 acres) is presently governed by a Development Agreement, which limits development to 82 residential units. Support the request. SITE SPECIFIC REQUEST #3 - VELASCO REQUEST Location: Proponent: Request: Recommendation: West of the Hoyt Road SW and SW 340th Street intersection (Exhibit C, Page 4 of 5). Sally Ramos for Dr. Velasco. Request to change the comprehensive plan designation and zoning of 0.75 acres from Single Family High Density and RS 9.6 (one unit per 9,600 square feet) to Office Park and Professional Office. Support the request. COMPLIANCE WITH FEDERAL WA Y CITY CODE (FWCC), SECTIONS 22-529 AND 22-530. 1. Section 22-529. Factors to Be Considered in a Comprehensive Plan Amendment The city may consider, but is not limited to, the following factors when considering a proposed amendment to the comprehensive plan: (1) The effect upon the physical environment. plan and accompanying map changes will not affect the physical environment. An evaluation of potential impacts to the environment as a result of both the non-project action and the project-specific requests was conducted and a threshold determination (Determination ofNonsignificance [DNS]), pursuant to the State Environmental Policy Act (SEPA) was issued on March 25, 2000. (2) The effect on open space, streams, and lakes. The proposed amendments include housekeeping changes to update the chapters of the comprehensive plan, accompanying map changes, and three site-specific requests. An evaluation of potential impacts to the environment as a result of both the non-project action and the project-specific requests was conducted and a threshold determination (DNS), pursuant to SEPA, was issued on March 25, 2000. None of these proposed changes would have a significant adverse impact on open space, streams, and lakes. (3) The compatibility with and impact on adjacent land uses and surrounding neighborhoods. The proposed housekeeping amendments to update the chapters of the comprehensive plan and accompanying map changes will not impact adjacent land uses and surrounding neighborhoods. There are three site-specific requests. One of the site specific requests (Zaran Sayre), if approved, will not result in any change in land use since the site is already developed as a real estate and leasing office. If approved, the Velasco request would be subject to a development agreement, which would impose certain conditions to ensure compatibility with the residential neighborhood to the west. The third request (Weyerhaeuser) is from Multi-family to Office Park and the city's design guidelines would encourage compatibility with the adjacent land uses. (4) The adequacy of and impact on community facilities including utilities, roads, public transportation, parks, recreation, and schools. The Capital Facilities Chapter has been updated to address the adequacy of community facilities including utilities, roads, public transportation, parks, recreation, and schools. If the project-specific requests are granted, specific impacts associated with development will be evaluated at the time that a development permit is applied for, and any potential adverse impacts will be mitigated at that time. (5) The benefit to the neighborhood, city, and region. Updating the comprehensive plan is of benefit to Federal Way neighborhoods, the City of Federal Way, and the region as existing information is being updated and this will provide a better basis for decision-making. There are three site-specific requests. One of the site specific requests (Zaran Sayre), if approved, will not result in any change in land use since the site is already developed as a real estate and leasing office. The Velasco request is for a piece of residentially zoned property that has been vacant since ! 988, when the plat of Wedgewood West III was recorded. This property is bordered on two sides by arterials and on the third side by residential. If approved, the site could be developed only as a physician's clinic subject to a development agreement, which requires certain Page 3 EXH , conditions to ensure compatibility with the residentia neig orhood to t e'~west, lne third request (Weyerhaeuser) is from Multicfamily to Office Park and the city's design guidelines would encourage compatibility with the adjacent land uses. (6) The quantity and location of land planned for the proposed land use type and density and the demand for such land. This update does not represent a substantial departure in land use within the existing city boundary. (7) The current and projected population density in the area. As of April 1, 1999, the official city population from the Washington State of Office of Financial Management was 76,910. The present density is six people per acre, or 3,581 people per square mile. No new population projects were done as part of the comprehensive plan update. Please also refer to response under (6), above. (8) The effect upon other aspects of the comprehensive plan. There should not be any adverse impacts on the comprehensive plan as a result of the proposed changes. 2. Section 22-530. Criteria For Amending The Comprehensive Plan The city may amend the comprehensive plan only if it finds that: (1) The proposed amendment bears a substantial relationship to public health, safety, or welfare; and Updating the comprehensive plan will result in better information for decision-making purposes, which has an indirect relationship to public health, safety, and welfare. None of the three site-specific requests, if approved, will adversely affect public health, safety, or welfare. Approval of the Zaran Sayre request would result in a long-standing use attaining a conforming status, while not affecting its surroundings. The Weyerhaeuser request would provide office space in an area, which is experiencing a demand for office development, and the Velasco request would allow the utilization of a long vacant site while protecting adjacent residential uses. (2) The proposed amendment is in the best interest of the residents of the city. Please see response under (1), above. (3) The proposed amendment is consistent with the requirements of RCW 36. 70A and with the portion of the city's adopted plan not affected by the amendment. RCW Chapter 36.70A, the Growth Management Act, requires the City of Federal Way to adopt and implement a comprehensive plan based on its population and to amend it in a timely manner, but no more than once a year, except under certain circumstances. The city is responding to this mandate by updating the comprehensive plan. Page 4 COMPLIANCE WITH FWCC SECTION 22-488(c). SITE SPECIFIC REQUEST #1 - ZARAN SAYRE REQUEST (1) The city may approve the application only if it finds that: PAGE_ .5 a. The proposed request is in the best interests of the residents of the city; This property has been used as a real estate leasing office since 1965 and the use is compatible with the surrounding land uses. The change in comprehensive plan designation and zoning from Multifamily and RM 1800 (one unit per 1,800 square feet) to Community Business and BC zoning will not affect the way the property is being used and will result in conformance between the existing use and the requested comprehensive plan designation and zoning. In addition, designating the site as Community Business will not conflict with any policies within the comprehensive plan. Due to the small size of the property and the nature of the request, it will not affect the interests of the residents of the city. And b. The proposed request is appropriate because either: Conditions in the immediate vicinity of the subject property have so significantly changed since the property was given its present zoning and that, under those changed conditions, a change in designation is within the public interest; This criterion is not applicable. or ii. The change in designation will correct a designation that was inappropriate when established. At the time that the city incorporated, the site was zoned RM 900 (Multifamily/one unit per 900 square feet) by King County. The city adopted RM 1800 (Multifamily/ one unit per 1,800 square feet) zoning for the site, which was the closest to King County's zoning. At that time the real estate leasing office was already in existence. c. It is consistent with the comprehensive plan; This criterion is not applicable since the request is for a change in comprehensive plan designation. d. It is consistent with ali applicable provisions of the chapter, including those adopted by reference from the comprehensive plan; If approved, the request would not result in any changes to the physical layout of the site and therefore would not affect any provisions of this chapter (zoning code). However it Page 5 states that, "The Community Business Designation runs along both sides of SR-99 from South 272nd to South 348th.'' This site falls within that area. And e. It is consistent with the public health, safety, and welfare. Granting the requested change from Multifamily to Community Business is consistent with the policies in the comprehensive plan; therefore, it is also consistent with the public health, safety, and welfare. (2) The City may approve an application for a quasi-judicial project related rezone only if it finds that: a. The criteria in subsection (1) above are met; and b. The proposed project complies with this chapter in all respects; and c. The site plan of the proposed project is designed to minimize all adverse impacts on the developed properties in the immediate vicinity of the subject property; and d. The site plan is designed to minimize impacts upon the public services and utilities. The request under consideration is for a change in the comprehensive plan designation and zoning. It is not a project-related rezone, and therefore, the criteria under this section do not apply. SITE SPECIFIC REQUEST #2 - WEYERHAEUSER/FEDERAL WAY FIRE DEPARTMENT REQUEST (1) The city may approve the application only if it finds that: a. The proposed request is in the best interests of the residents of the city; The request is for a change in comprehensive plan designation and zoning of 20.8 acres from Multifamily and RM 3600 (one unit per 3,600 square feet) to Office Park and OP zoning. The Weyerhaeuser property (western 19.67 acres) is presently governed by a Development Agreement, which limits development to 82 residential units. The remainder of the property (1.13 acres) is owned by the Federal way Fire Department and developed as a fire station. This site is located east of I-5 and north ofS 320~, a major arterial, and is considered a gateway to the city. Due to its location and consistent with Comprehensive Plan Policy LUP49 which states, "Continue to encourage quality office development in West and East Campus and Corporate designations," the requested change would allow an appropriate use of the site. And b. The proposed request is appropriate because either: Conditions in the immediate vicinity of the subject property have so significantly changed since the property was given its present zoning and that, under those changed conditions, a change in designation is within the public interest; Page 6 Since the prope~y was annexed in ]anua~ 9, ]999, Capit~l One;~ major financial institution, has been constructed just south of S 320~' in East Campus. In addition, the city has been receiving many inquires for office-related development in the East Campus area, south of S 320th Street. Designation of this site for office use is a logical extension for high quality office park development. or ii. The change in designation will correct a designation that was inappropriate when established. This criterion is not applicable. c. It is consistent with the comprehensive plan; And This criterion is not applicable since the request is for a change in comprehensive plan designation. It is consistent with all applicable provisions of the chapter, including those adopted by reference from the comprehensive plan; If the request is granted, any future development on the site must comply with all applicable provisions of this chapter (zoning code). In addition, it is consistent with Comprehensive Plan Policy LUP49, which states, "Continue to encourage quality office development in West and East Campus and Corporate designations." e. It is consistent with the public health, safety, and welfare. Granting the requested change from Multifamily to Office Park is consistent with the policies in the comprehensive plan; therefore, it is also consistent with the public health, safety, and welfare. (2) The city may approve an application for a quasi-judicial project related rezone only if it finds that: a. The criteria in subsection (1) above are met; and b. The proposed project complies with this chapter in all respects; and c. The site plan of the proposed project is designed to minimize all adverse impacts on the developed properties in the immediate vicinity of the subject property; and d. The site plan is designed to minimize impacts upon the public services and utilities. The request under consideration is for a change in the comprehensive plan designation and zoning. It is not a project-related rezone, and therefore, the criteria under this section do not apply. Page 7 SITE SPECIFIC REQUEST #3 - VELASCO REQUEST (1) The city may approve the application only if it finds that: a. The proposed request is in the best interests of the residents of the city; The request is for a change in the comprehensive plan designation and zoning of 0.75 acres from Single Family High Density and RS 9.6 (one unit per 9,600 square feet) to Office Park and Professional Office. This parcel is Tract F of Wedgewood West, a subdivision recorded in 1988. The applicant, Dr. Velasco, purchased the property in 1991 and it has never been developed for residential purposes, due in part to being bordered by arterial streets on two of its three sides. The request is being processed pursuant to a development agreement between the city and the applicant. If approved, this agreement would run with the land and would restrict the use of the site to a physician's clinic with certain conditions designed to promote compatibility between the use of the site as a clinic and the adjacent neighborhood to the west. And b. The proposed request is appropriate because either: Conditions in the immediate vicinity of the subject property have so significantly changed since the property was given its present zoning and that, under those changed conditions, a change in designation is within the public interest; Conditions in the neighborhood have changed since the plat was recorded in 1988. Since then, the QFC supermarket was constructed just to the south of the King/ Pierce County line. In addition, a Chevron Station was constructed on the southwestern corner of Hoyt Road and SW 340th Street, and the city has approved a retail development for the southeastern corner of this intersection. Additionally, traffic has increased on these two arterials, necessitating the installation of a traffic signal. or ii. The change in designation will correct a designation that was inappropriate when established. This criterion is not applicable. e. It is consistent with the comprehensive plan; This criterion is not applicable since the request is for a change in comprehensive plan designation. It is consistent with all applicable provisions of the chapter, including those adopted by reference from the comprehensive plan; Page 8 (2) If the request is granted, any future development on the site must comply with all applicable provisions of this chapter (zoning code) and with the development agreement. If approved pursuant to the development agreement, it would also be consistent with Policy LUP48 of the Comprehensive Plan which states, "Protect residential areas from impacts of adjacent non-residential uses." And e. It is consistent with the public health, safety and welfare. If approved pursuant to the development agreement, the request would be consistent with public health, safety, and welfare based on the recommended conditions The city may approve an application for a quasi-judicial project related rezone only if it finds that: a. The criteria in subsection (1) above are met; and b. The proposed project complies with this chapter in all respects; and c. The site plan of the proposed project is designed to minimize all adverse impacts on the developed properties in the immediate vicinity of the subject property; and d. The site plan is designed to minimize impacts upon the public services and utilities. The request under consideration is for a change in the comprehensive plan designation and zoning. It is not a project-related rezone, and therefore, the criteria under this section do not apply. The plan accompanying the Velasco request is conceptual in nature and is designed to ensure that a physician's clinic can be developed on the site while meeting all city requirements and not adversely impacting adjacent properties. If the request is approved, all then existing city requirements, including compliance with the State Environmental Policy Act (SEPA), must be complied with. However, to ensure predictability, any future development of the site must be in substantial compliance with the site design of the conceptual plan. Any major changes would be subject to a public hearing and decision by the City Council. LIST OF EXHIBITS Exhibit A Exhibit B Exhibit C City of Federal Way Draft Comprehensive Plan Description of Site Specific Requests Maps of Site Specific Requests I:\99CMPAMNLRevised 1999 Planning Commision Report.doc/6/6/00 3:35 PM Page 9 EXHIBIT A DRAFT CITY OF FEDERAL WAY COMPREHENSIVE PLAN DESCRIPTION OF SITE SPECIFIC 1999 COMPREHENSIVE PLAN AMENDMENTS April 11, 2000 (Revised April 26, 2000) Please refer to Exhibit C, Page 1 of 5 for a Composite Map showing all three site-specific requests. SITE SPECIFIC REQUEST #1 - ZARAN SAYRE REQUEST Parcel: Location: Size: Proponent: Owner: Request: 255817-0010. South of S 305th Place and east of Pacific Highway (Exhibit C, Page 2 orS). 11,717 square feet (0.27 acres). Zaran Sayre. Same. Request to change the comprehensive plan designation and zoning from Multifamily and RM 1800 (one unit per 1,800 square feet) to Community Business and BC zoning. Existing Comprehensive Plan: Existing Zoning: Proposed Comprehensive Plan: Proposed Zoning: Multifamily. RM 1800 (1 unit per 1,800 square feet). Community Business. BC - Community Business. Availability of Utilities & Streets: Sanitary Sewer: Public Water: Storm Drainage: Access: Improved Streets: Sidewalks: Provided by Lakehaven Utility District. Provided by Lakehaven Utility District. Site drains to Steel Lake basin. Access is available from Pacific Highway South and from South 305~h Place. Pacific Highway South is a five-lane roadway with paved and striped shoulders. Street improvements will be required if the property redevelops. Existing wide shoulders are marked with stripes. Availability of Public Services: Police: Fire/Emergency Medical: Schools: Provided by City of Federal Way. Provided by Federal Way Fire Department. Not applicable for a business use. Page 1 of 9 Analysis: Background At the time that the city incorporated, this site was zoned RM 900 (Multifamily/one unit per 900 square feet) by King County. The City of Federal Way adopted RM 1800 (Multifamily/one unit per 1,800 square feet) zoning for the site, which was the closest to King County's zoning. However, the site has been developed as a real estate office since 1965. Neighborhood Characteristics The site is bordered to the north by South 3052 Place, to the west by Pacific Highway South, and to the east and south by multifamily uses. Uses to the north of South 305th Place and to the west of Pacific Highway South are commercial in nature. Zoning to the north of South 305th Place and to the west of Pacific Highway South is Community Business (BC), and zoning to the east and south of the site is Multifamily (RM 1800/one unit per 1,800 square feet). Environmental Analysis: Sensitive Areas The site is fully developed and there are no known environmentally sensitive areas affecting it. Drainage The site is developed. Any changes in comprehensive plan designation and zoning will not affect drainage. If the site is redeveloped in the future, it will be required to meet then existing drainage requirements. Potential Traffic Impacts The site is fully developed with a nonconforming commercial use. Therefore, any changes in comprehensive plan and zoning designations will not result in potential traffic impacts. If the site is redeveloped in the future, it will be subject to review pursuant to the State Environmental Policy Act (SEPA). Projections for Population and Employment The requested change in designation will not result in any changes in employment, as the real estate office is expected to continue in existence. Consistency with Comprehensive Plan Goals and Policies: Goal or Policy Comments LUP 26 Provide employment and business opportunities by allocating adequate land for commercial, office, and business park development. The site has been developed as a real estate office since 1965 and is abutted on the north and west by commercial zoning and uses. Page 2 of 9 PAGE,, Designating the site, as Community Business will not conflict with any polices within the comprehensive plan. The site is already developed as a commercial use and due to its area (0.27 acres), a change from multifamily to business should have a minimal effect on the city's land capacity. Page II-17 of the 1998 Federal Way Comprehensive Plan (FWCP) states that, "The Community Business Designation generally runs along both sides of SR-99 from South 272nd to South 348th." This site falls within that area. SITE SPECIFIC REQUEST tt2 - WEYERHAEUSER/FEDERAL WAY FIRE DEPARTMENT REQUEST Parcels: Location: Size: Proponent: Owner: Request: 551560-0005, 551560-0010, 551560-0015, 551560-0020, 551560-0025, 551560-0026, 551560-0030, 551560-0035, 5551560-0090, & 551560-0091. North of S 320th Street and east of I-5 (Exhibit C Page 3 of 5). 19.67 acres. Peter Orser representing the Quadrant Corporation. The Weyerhaeuser Company. Request to change the comprehensive plan designation and zoning from Multifamily and RM 3600 (one unit per 3,600 square feet) to Office Park and OP zoning. The property is presently governed by a Development Agreement, which limits development to 82 residential units. Parcel: Location: Size: Proponent: Owner: Request: 551560-0037 North of S 320th Street and east of I-5 (Exhibit B, Page 3 of 5). 1.13 acres. Jim Hamilton, Administrator. Federal Way Fire Department. Request to change the comprehensive plan designation and zoning from Multifamily and RM 3600 (one unit per 3,600 square feet) to Office Park and OP zoning. Existing Comprehensive Plan: Existing Zoning: Proposed Comprehensive Plan: Proposed Zoning: Multifamily. RM 3600 (1 unit per 3,600 square feet). Office Park. Office Park. Availability of Utilities & Streets: Sanitary Sewer: Public Water: Storm Drainage: Provided by Lakehaven Utility District. Provided by Lakehaven Utility District. Open ditch drainage. Page 3 of 9 PAGE Access: ImprovedStreets: Sidewalks: Available from South 320a Street. 320th Street is a principal arterial. A yellow flashing light is located in front of the fire station. A signal is located at the intersection of Weyerhaeuser Way South. Wide shoulders with striped edges. Street improvements will be required when the property develops. Paved road shoulder. Availability of Public Services: Police: Fire/Emergency Medical: Schools: Provided by City of Federal Way The Federal Way Fire Department has one of their stations on Parcel No. 551560-0037, located on the southeastern portion of the area. Not applicable for an office use. Analysis: Background This area, with the exception of Tract 17 (Parcel No. 551560-0035), was annexed to the City of Federal Way as part of a Development Agreement, which limited development to 82 residential units, on January 9, 1999. The entire parcel, including Tract 17, was given a comprehensive plan designation of Multifamily and zoning of RM 3600 (one unit per 3,600 square feet) as part of the last comprehensive plan update (effective December 23, 1998). Thereafter, on January 28, 2000, Tract 17, located at the northernmost point of the site, was annexed to the City. Neighborhood Characteristics The portion of the site under Weyerhaeuser ownership (19.67 acres) is presently vacant and undeveloped. A fire station is located on the Fire District-owned 1.13 acres located in the southeast portion of the site. Existing land uses and zoning in the general vicinity include residential and office. The BPA easement runs diagonally through the northwestern portion of the site. South 320th Street is a principal arterial, as designated by the FWCP, and forms the southern border of the site. Environmental Analysis: Sensitive Areas A wetlands study prepared for a previous development on the site identifies two wetlands on the eastern portion of the site, and a small isolated wetland within the western central portion of the site. Any future development of the site will require compliance with the City's environmental regulations. Most of the undeveloped portion of the site is covered with Douglas fir and Alder, about 40 feet in height, and shrub understory. The soils are Alderwood gravelly sandy loam. There are no significant slopes. Page 4 of 9 Drainage ' The site is located within the East Branch Hylebos Sub-Basin, in an area identified for enhanced stormwater infiltration. Quadrant submitted a conceptual proposal for 146,000 square feet of office use in four separate buildings with the request. Since more than 5,000 square feet of impervious surfaces would be created, when a land use permit is submitted, surface water runoff and treatment would be required per the King County Surface Water Design Manual (KCSWDM), the Executive Proposed Basin Plan - Hylebos Creek and Lower Puget Sound (Hylebos Basin Plan), and the City's adopted SEPA policies. Potential Traffic Impacts Quadrant's request is to change the comprehensive plan designation and zoning of the site from Multifamily and RM 3600 (with a development agreement), to Office Park and OP zoning respectively. Based on the existing development agreement, if the zoning was to remain RM 3600, the site could accommodate 82 new residential units. Quadrant submitted a conceptual proposal for 146,000 square feet of office use in four separate buildings with the request. This would result in 0 new residential units and 584 employees based on the ratio of one employee per 250 square feet of office space. Development of the site for office use, as opposed to 82 residential condominium units, would result in significantly more traffic on weekdays and the Saturday peak hour. On the other hand, the development of 82 residential condominium units would generate more traffic during other weekend periods. Projections for Population and Employment Based on the existing development agreement, if the zoning was to remain RM 3600, the site could accommodate 82 new residential units. The conceptual proposal for 146,000 square feet of office use in four separate buildings would result in 0 new residential units and 584 employees. The Capacity Analysis prepared for the current comprehensive plan update shows that the City has the capacity for 12,169 residential units. Since the adoption of targets in 1992, 1,912 residential units have been permitted leaving a remaining target of 11,801 to 14,942. If the request for a change in comprehensive plan designation and zoning from Multifamily and RiM 3600 to Office Park were granted, the City's capacity would be decreased by 82 residential units. Consistency with Comprehensive Plan Goals and Policies: Goal or Policy Comments LUP49 Continue to encourage quality office development in West and East Campus Office and Corporate designations. East Campus has been experiencing a very high rate of office development. The subject site is located north of the development occurring in East Campus and is a logical extension for high quality office park development. Furthermore, it is a less desirable location for residential development based on its proximity to S. 320% a major arterial to the south and 1-5 to the west. Page 5 of 9 SITE SPECIFIC REQUEST #3 - VELASCO REQUEST PAGE_ Parcel: Location: Size: Proponent: Owner: Request: 921152-0590. West of the Hoyt Road SW and SW 340th Street intersection (Exhibit C, Page 4 of 5). 32,547 square feet (0.75 acres). Sally Ramos. Dr. Velasco. ReqUest to change the comprehensive plan designation and zoning from Single Family High Density and RS 9.6 (one unit per 9,600 square feet) to Office Park and Professional Office. Existing Comprehensive Plan: Existing Zoning: Proposed Comprehensive Plan: Proposed Zoning: Single Family High Density. RS 9.6 (one unit per 9,600 square feet). Office Park. Professional Office. Availability of Utilities & Streets: Sanitary Sewer: Public Water: Storm Drainage: Access: Improved Streets: Sidewalks: Provided by Lakehaven Utility District. Provided by the City of Tacoma. Existing drainage is via sheet flow offthe site, along the side of the roadway, discharging onto adjacent paved streets. Access is from SW 340a Street and Hoyt Road SW. Additional frontage improvements will be necessary along the property frontage on SW 340~ Street and Hoyt Road SW. Graveled to edge of paved road surface. Availability of Public Services: Police: Fire/Emergency Medical: Schools: Provided by City of Federal Way. Provided by Federal Way Fire Department. Not applicable for a business use. Analysis: Background The original request was to change the comprehensive plan designation and zoning Of 0.75 acres from Single Family High Density and RS 9.6 (one unit per 9,600 square feet) to Neighborhood Park and BN zoning to allow a physician's office. During the June 7, 1999 meeting, when all requests for comprehensive plan amendments were presented to the Land Use Transportation Committee (LUTC), staff recommended to the LUTC that the request be further analyzed based on a development agreement to be processed concurrently with the comprehensive plan. The LUTC determined that an Office Park Page 6 of 9 appropriate based on polices contained within the comprehensive plan. The City Council concurred with the LUTC's recommendation at the July 6, 1999, public hearing, at which time the City Council determined which projects should be considered further. During staff analysis, it appeared that it may be more appropriate to recommend a PO (Professional Office) zoning designation because the PO zone is more restrictive in terms of range of allowable land uses, yet would still allow a physician's office. Staff review was based on a conceptual plan submitted by the applicant for the site (Exhibit C, Page 5 orS). The intent of the conceptual plan is not for site development purposes but to determine whether a physician's clinic can be developed on this site and meet all bulk and dimensional requirements (i.e., required yards and height restrictions) once all required road dedication and on-site detention provisions have been accounted for. Review is also intended to determine whether all required parking; circulation features such as aisle width; adequate area, and location for garbage and recycling; and interior and perimeter landscaping can be provided in support of the building being proposed. If the requested change is granted by the City Council and the owner desires to develop the site, all then existing codes and regulations shall be complied with. At that time, more specific standards such as design guidelines and detailed landscaping, and requirements such as the KCSDWM shall be addressed, as well as compliance with SEPA. Because this is a conceptual plan, future compliance with City requirements may result in reduction of building size. If the request for a change in comprehensive plan designation is granted, any future permits must be in substantial compliance with the conceptual plan. The Director of Community Development Services may administratively approve non-substantive changes. Neighborhood Characteristics The site lies on the northwest corner of Hoyt Road SW and SW 340~ Street intersection on a parcel currently zoned RS 9.6 (Single Family/one unit per 9,600 square feet). Based on language on the face of the underlying plat, Wedgewood West III, access to the existing undeveloped parcel is via a tract (Tract E) that connects it to SW 338th Street, the current cul-de-sac to the northwest of the site. Also, the language on the face of the plat states that if the lot is developed for non-residential purposes, then permission to access onto Hoyt Road must be obtained from the Public Works Department and no access would be permitted via Tract E. The recorded plat of Wedgewood West III also shows a 20-foot water easement on the northwestern portion of the site. Based on a conversation with City of Tacoma staff, there is a six-inch water line located within this easement. If the request for a change to Professional Office (PO) is granted, city code requires Type 1 landscaping 1 O-feet wide (solid screen) adjacent to the western property line when the property is developed. Type I landscaping consists of a mix of trees and shrubs. City of Tacoma will replace grass, shrubs, and pavement up to two inches in width if the easement is dug up for repair or maintenance of the water line; however, they will not replace trees. Recent development in the vicinity includes Hoyt Road Chevron, a gas station, on the southwestern corner of this intersection. In addition, the City is presently reviewing an application for a retail development on the southeastern corner of this intersection. Page 7 of 9 Environmental Analysis: Sensitive Areas There are no environmentally sensitive areas associated with the site. The site consists of Alderwood soils on minimal slope with slight potential for erosion. Drainage The site is located within the Lower Puget Sound Sub-Basin, in an area identified for enhanced stormwater infiltration. The applicant submitted a conceptual proposal for a 10,150 square foot office with the request. Since more than 5,000 square feet of impervious surfaces would be created, when a land use permit is submitted, surface water runoff and treatment would be required per the KCSWDM, the Hylebos Basin Plan, and the City's adopted SEPA policies. Potential Traffic Impacts Assuming that the request was granted by the City Council, any traffic-related impacts associated with the development of the site as a physician's clinic would be addressed as part of the SEPA process at the time that a land use permit was submitted. Projections for Population and Employment As presently zoned (RS 9.6), there may be a potential for two to three single-family residences. If the requested change is granted, and the site is developed as a 10,150 square foot clinic with 8,758 square feet of office and 1,412 square feet of common area, there is a potential for 35 employees based on the ratio of one employee per 250 square feet of office space. Consistency with Comprehensive Plan Goals and Policies: Goal or Policy Comments LUP15 LUP48 Protect residential areas from impacts of adjacent non-residential uses. The City shall limit new commercial development to existing commercial areas to protect residential areas. Due to the unique shape and location of the site, being bordered on two sides by streets (Hoyt Road is a minor arterial and SW 340~h is a principal arterial), the site may not be suitable for single family housing. In addition, there is a gas station (Hoyt Road Chevron) on the southwestern comer of this intersection, and the City is presently reviewing an application for a retail development on the southeastern comer. If the proposal were approved pursuant to a development agreement, certain conditions (No's 1, 2, 4, and 5 below) would be proposed to ensure compliance with LUP 15. Page $ of 9 Proposed Conditions for a Development Agreement: 1. A fence, six feet minimum in height, shall be constructed along the west boundary of the property. The minimum height of trees within the 10-foot wide Type I landscaping shall be eight-feet tall at planting. Said Type 1 landscaping shall be located along the western boundary on the inside of the fence. 3. Both the City of Tacoma and the City of Federal Way shall approve type of trees within the 20-foot City of Tacoma water easement. The City of Tacoma will not replace trees within their easement, if said trees are damaged or killed during work on the underlying water line. Therefore, the property owner shall be solely responsible for replacement of these trees. 5. The building shall be no more than two-stories and 30 feet in height. If the request for a change in comprehensive plan designation is granted, any future proposals shall be in substantial compliance with the conceptual plan (Exhibit C, Sheet 5 of 5). The Director of Community Development Services may administratively approve non-substantive changes. l:\99CMPAMN~Iannin8 Commission 1999 Site Specific Reque~ta.doc/6/6/00 3:19 PM Page 9 of 9 ~ t-. n,' w ~ ro ~or~ 0 )ldl:D'Cd 'S 3A 'S :lAy H/8~ OR ~ '~ ~o~z ~ o__ n~mu · n~ Z "8 B- ~o~ ~ ~ EX~:, ~ ..~- ~o~ -- PAGE ~' OF~ 0 0 '10 $ 'Q~ J..AOH O~N k'8o~ >., w°~ ~ (~ ~_~w .-- ~on 0 C) " 0 Z MS :lAY lSl. g '~ 3Al )141'g~'d gR C C C ¢ ¢ g- ~ °-§ ,-o~ CL. O0 N S 'CI~ J_AOH n,' E o 8 E~-§ I~.. (~ 0 N F_..XH~~ PAGE PAG .;. ,,' ,,' , ' ~,:" ::iq!, 2000 Mav 3, ~ers ', MEETING SUMMARY Commissioners present: Robert Vaughan (Chair), Hope Elder, Karen Kirkpatrick, Eric Faison, and William Drake. Commissioners absent: John Caulfield. Alternative Commissioners present: None. Staff present: City Manager David Moseley, Community Development Services Director Stephen Clifton, Senior Planner Margaret Clark, and Administrative Assistant E. Tina Piety. Chair Vaughan called the meeting to order at 7:05 p.m. APPROVAL OF MINUTES The minutes of March 1, 2000 and April 19, 2000, were approved as presented. AUDIENCE COMMENT None. ADMINISTRATIVE REPORT Ms. Clark introduced City Manager David Moseley and Community Development Services Director Stephen Clifton. The vacancy on the commission has been advertised and the deadline for applications is May 19, 2000. The 2000 Planning Commission Work Program was approved as presented by the City Council last night. COMMISSION BUSINESS- 1999 Comprehensive Plan Amendments The Public Hearing was opened at 7:10 p.m. Ms. Clark presented the staff report. There are three site-specific requests: 1) Zaran Sayre, south of South 305th Place and east of Pacific Highway, is requesting a change from Multifamily\RM 1800 to Community Business\BC. Staff recommends the request be granted. 2) Quadrant (Weyerhaeuser) and Federal Way Fire Department, north of South 320th Street and east of I-5, is requesting a change from Multifamily\RM3600 to Office Park\OP. Staff recommends the request be granted. 3) Velasco (Sally Ramos), west of the Hoyt Road SW and SW 340~' Street intersection, is requesting a change from Single-Family\RS9.6 to Office Park\PO. Staff recommends the request be granted, pursuant to a development agreement. Planning Commission Page 2 It was m/s/c to open the Public Testimony at 7:45 p.m. Fred Kecherson, 4235 SW 337'h Place, Federal Way- He spoke to oppose Site-Specific Request #3, Velasco (Sally Ramos). He earlier provided the commission with a letter. One concern he has is that traffic would be directed to SW 338~h Street. Federal Way City Code (FWCC) Section 22-529(3) states that a comprehensive plan amendment must be compatible with adjacent land uses and surrounding neighborhoods. He feels that a 10,000 square foot building would not be compatible with the neighborhood (showed photos of a similar sized building). FWCC Section 22-529(5) states that an amendment must be a benefit to the region (city). He stated that there is plenty of available land in the city for this type of use (cited some specific sites). There is no reason to use residential land. FWCC Section 22-488(c) states that a rezone would be appropriate because conditions in the immediate vicinity have significantly changed. While it is true some of the area has changed, the north area has not. One reason stated in defense of the request is that three houses would not adequately fit on the property. However, a single house would work just fine (cited similar instances). In conclusion, he does not see a need, it would be detrimental to the neighborhood, and it does not fit the city's vision. One reason the city incorporated was to stop being a dumping ground for King County. This amendment would be a step backwards. Ren Franco, 2211 South Star Lake Road, #1-202, Federal Way - He is the architect for Site- Specific Request #3, Velasco (Sally Ramos). As part of her presentation, Ms. Clark had shown the proposed medical building design for this site. Mr. Franco wanted to ensure the commission and audience that the site design is conceptual only. As the architect, he does not want to detract from the neighborhood. The conditions imposed by the city are very strict in order to protect the neighborhood. One concern he stated is that residences on that corner would be unsafe for children because of the two busy arterials. Currently the lot is an eyesore. Development would be advantageous. Suzanne Akana, 4267 SW 338'~ Street, Federal Way - Her house borders the Site-Specific Request #3, Velasco (Sally Ramos) property. She strongly objects to the request. It would decrease property values and quality of life. It would destroy the neighborhood feel. The building would look down on her property, making her nervous about the safety of her children and invading their privacy. There are other houses in the city located on the same type of corner. George Sherwin, Quadrant, Bellevue - Stated he is here to answer any questions the commission may have about Site-Specific Request #2, Quadrant (Weyerhaeuser) and Federal Way Fire Department. It was noted that the site was recently annexed to the city (last year) and Quadrant had requested multifamily zoning at the time. Why are they requesting a change so soon? He replied that Quadrant had not done a detailed design review at the time of the annexation. A recent review has shown that 82 residential units, along with other factors (wetlands, streets, etc) is not economically feasible. When asked how many buildings would be placed on the site, he responded between two and four, with a height limit of two stories. He also stated that the BPA transmission corridor on the north side would buffer the uses. Tammy Anderson, 4266 SW 338'h Street, Federal Way - Her house also borders the Site- Specific Request #3, Velasco (Sally Ramos) property. She prefers the present trees to a 30-foot building with 35 parking stalls. The new stores across the street will add traffic, and even more Planning Commission Page 3 would come from this project. If it were across the street and down the road (next to the new stores) she would have no objection. As far as houses on the corner being unsafe for children, there are kids all over the area with no problems. Don Anderson, 4266 SW 338th Street, Federal Way - Husband of Tammy. This is their first home. They bought on a cul-de-sac for the privacy. Having a large building in the back yard would spoil that privacy. He asked the commission to walk in his shoes; if this were your home how would you feel? Ren Franco, 2211 South Star Lake Road, #1-202, Federal Way- He stated that the city's conditions require a fence and buffer to protect the neighborhood. The buffer would be 20-feet wide, ten of which would be solid trees. The building would be two-stories high, like a house. It was m/s/c to close the Public Testimony at 8:20 p.m. It was m/s/c (no nays, one abstain, no discussion) to accept the staff recommendation for Site-Specific Request # 1, Zaran Sayre. It was m/s to accept the staff recommendation for Site-Specific Request #2, Quadrant (Weyerhaeuser) and Federal Way Fire Department. Discussion was held on how this would affect the city's capacity analysis. Ms. Clark responded that even if we lose the 82 residential units, the city would still be within our range. It was also discussed that yes, the city would lose multifamily land, but office is a better fit for the area. The motion carried (unanimous). It was m/s to reject the staff recommendation for Site-Specific Request #3, Velasco (Sally Ramos). Discussion was held that the city should be sensitive to the residents' concerns. Other areas of the city are better suited for office uses. A 20-foot buffer is not very big. The site is not useless for residential, it can be buffered from the arterials. It was suggested that the conditions could be made more rigid (only one-story, no windows in the back of the building). Concerned was expressed about the number of employees and parking. It was stated that commercial would fit with the other new commercial in the area. Concerned was expressed about drainage and driveways on the arterials. The motion carried (one nay, three ayes). It was moved to request staff to consider more rigid conditions, if the applicant is willing. The motion died for the lack of a second. Ms. Clark gave a presentation on the major changes to Chapters 1 (Introduction), 2 (Land Use), 4 (Economic Development), and 5 (Housing). Most of the proposed changes are housekeeping. She stated that there are few changes to Chapter 3 (Transportation) because the city is currently doing a traffic analysis and will incorporate that information into the year 2000 amendments. It was m/s add language expressing the compatibility to the neighborhood to the definition of Professional Office on page III-19 of Chapter 2 (Land Use). Discussion was held and the motion carried (unanimous. The Public Hearing was continued to May 17, 2000, at 7:00 p.m. in the City Council Chambers. on ADDITIONAL BUSINESS None. AUDIENCE COMMENT None. ADJOURN The meeting was adjourned at 9:25 p.m. · %mmar~ 05.03.00.doc/Last printed June 6, 2000 11:17 AM K :\C 0 MMON. ADW LAIqcoM~2000WIeet mg :~ PAGE__ _OF 3 May'l?;. 2000 7:00 p.m." MEETING SUMMARY Commissioners present: Robert Vaughan (Chair), Hope Elder, Karen Kirkpatrick, Eric Faison, and William Drake. Commissioners absent: John Caulfield. Alternative Commissioners present: None. Staff present: Community Development Services Director Stephen Clifton, Community Development Services Deputy Director Kathy McClung, Senior Planner Margaret Clark, Administrative Assistant E. Tina Piety, Parks Director Jennifer Schroder, Parks Planning & Development Manager Jon Jainga, Public Works Deputy Director Ken Miller, and Traffic Engineer Rick Perez. Chair Vaughan called the meeting to order at 7:00 p.m. APPROVAL OF MINUTES The minutes of May 3, 2000, were approved as presented. AUDIENCE COMMENT None. ADMINISTRATIVE REPORT Moved to the end of the meeting. COMMISSION BUSINESS- 1999 Comprehensive Plan Amendments The Public Hearing was reconvened at 7:10 p.m. Parks Plan Mr. Jainga presented the Parks Comprehensive Plan. The current plan was adopted in 1995. A Parks Commission Subcommittee worked 18 months on revising the plan. The Subcommittee consisted of Jim Baker, Laird Chambers, Dini Duclos, Karl Grosch, Jerry Bollen, and David Kaplan. Mr. Janiga went over the major changes in the Parks Plan. One change was the development of a vision, goals, and a mission statement. The level of service has been changed from 17.1 acres of parkland per 1,000 population (which was unrealistic) to a goal of 10.9 (the current level of service is 10.7). The planning area was changed from including the Potential Annexation Area to within the city limits. The sub-area boundaries were redrawn and a finance plan tied into the city's budget developed. Planning Commission Page 2 p^G 3 Discussion was held on the Parks section of the Capital Facilities chapter of the 1999 Comprehensive Plan. The Commission stated that the first sentence of the last paragraph on page VI-14 should be changed to state, "...maintain goal of 10.9..." not the current level of service which is 10.7. The Commission asked if we annex an area, does the city automatically inherit any parks in the area? Ms. Schroder replied that the city works that out on a case-by-case basis with King County. King County's policy is to hand over park area, unless it is consider a regional center (such as the Aquatic Center). Mr. Clifton noted that the city conducts a financial analysis of any area seeking to annex to the city and this analysis would include any parkland. Chapter 3. Transportation There are only a few housekeeping changes to this chapter, one was to Cross Section A, Figure 3(a-b), page III-19. Public Works is currently conducting a transportation model, which will be used to make changes to the five-year update. Chapter 6. Capital Facilities Geri Walker, Federal Way School District, and Bert Ross, Lakehaven Utility District, were present to answer any questions. Ms. Clark went over the substantive changes. The Community Facilities section has been expanded to include all city facilities, not just police. The Federal Way School District has updated their plan, so the city has included that in the 1999 amendments. The Lakehaven Comprehensive Water Plan was updated in 1998 and the city has incorporated those changes. Mr. Ross responded to a question about the status of the Oasis project. This broad aquifer recharge and storage project would store water for summer use. The program is still alive and they have done some successful testing. On page VI-57, the Fire Department proposed to change their response time from less than six minutes to less than seven minutes. The Commission questioned why the change? A Fire Department representative was not available, so Ms. Clark will research the answer and respond to the Commission. A discussion was held about informing emergency services about road construction and coordinating construction to make it less of a chore for emergency vehicles to move about the city. Lastly, Ms. Clark remarked that there are some new goals and policies adopted from the Surface Water Management Plan. Chapter 7. City Center The city has included color maps and graphics to better highlight the vision of this chapter. Ms. Clark went over the changes in this chapter. The city has change 'multi-family' to 'multiple family' housing to better indicate the wide variety of such housing. On page VII-20, the location of the Transit Center has been stated, since it is now known. The Commission noted that on the new maps, .!efferson High School should be Truman. Chapter 8. Potential Annexation Areas Most of the changes in this chapter are housekeeping. There is a new PAA map in color that shows the PAAs of neighboring jurisdictions. Chapter 9. Natural Environment New goals and policies from the Surface Water Management Plan have been added. Policy NEP44 on page IX-10 has been changed to state current policy. Goal NEG7 (and related policies) on page IX-11 has been deleted because the city has adopted a tiered wetland buffering system. The last paragraph on page IX-19 is proposed to be stricken. However, a new stream definition has not been adopted; therefore, language should be added that the city will be adopting a new stream definition at the time it looks at code amendments necessary to implement the endangered species act. Planning Commission PAGE .3 Page 3 · Ma~ 17, 2uuu ' - Chapter 10. Private Utilities Mary Ausbum, Puget Sound Energy was available to answer any questions. The city did not seek to work with service providers to make substantive changes, choosing to wait until the 2000 update. The city did make some housekeeping changes we knew about (i.e., change of cable company) and Puget Sound Energy did give their input. The Public Hearing was closed at 8:35 p.m. It was m/s/c to adopt the 1999 Comprehensive Plan Amendments as drafted with minor amendments. Mr. Clifton thanked the Commission for their work and the attendees for being available to answer questions. ADMINISTRATIVE REPORT Ms. McClung thanked Ms. Clark and Ms. Piety for all of their work on preparing the 1999 Comprehensive Plan Amendments. The next code amendments to the Commission will be the first stage of the miscellaneous amendments at the meeting of June 21. As it is agreeable to the Commission, the meeting of June 7 will be a dinner. We will start at 6:00 p.m. Presentations will be given on the city budget and Community Development Department. The Commission requested that Debra Coats, Economic Development Coordinator, also give a presentation. Ms. McClung gave a development project update. The Commission deadline is Friday, May 21. There have been few applications received. The city is working on getting public notices on the web site. Ms. McClung discussed sign enforcement. Currently, the city is down to 340 open cases, from 597 in September. Mr. Clifton announced that the Land Use/Transportation Committee (LUTC) will be meeting June 12 for a presentation on the Endangered Species Act (and the 1999 Comprehensive Plan Amendments). On June 19, there will be special joint meeting of the LUTC and City Council on the draft Market Analysis. He invited, and encouraged, the Commission to attend both these meetings. ADDITIONAL BUSINESS None. AUDIENCE COMMENT None. ADJOURN The meeting was adjourned at 9:10 p.m. K:~CD Admin Files~PLANCOMk2000'6Me~dng Summary 05-17-00.doc/Last printed ,~une 6, 2000 I 1:18 AM