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AG 11-211RETtJRN �'':,: .��� � ��� EXT: n � A� CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./D[V: � � 2. ORIGINATING STAFF PERSON: 1 YW �� �- 1 L��K�T EXT: �-S� / 3. DATE REQ. BY:_ �_ �� 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT �MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.c. sorm xELnTED Docun�rrTS> � ORDINANCE ❑ RESOLUTION ❑ CONTRACTAMENDMENT(AG#): ❑ INTERLOCAL a OTHER 5. PROJECTNAME: 1 �J T�S �C,c"W1�r �' ` ^�'�t— 6. NAME OF CONTRACTOR: r�� �f '���'�' ADDRESS: � TELEPHONE E-MAIL: FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ scoPE WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CON ��Ci /AME i Iv1�NTS f• �Q � � 8. TERM: COMMENCEMENT DATE: I�J� S'l`�1�� � I� I�_ COMPLETION DATE: � � 9. TOTAL COMPENSATION $ l, �� S' o-a ( ) INCLUDE EXPENSES AND SALES TAX, IF ANY (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ��S ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED . ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: S �k3�"' ��`C' S�.I- °��( - �(� 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REYIEWED INITIAL / DATE APPROVED �PROJECTMANAGER �" �� 7�I ��� � DIRECTOR o RISK MANAGEMENT (iF �rPLtc�BLE) �LAW l 1. COUNCILAPPROVAL (iF aPPLIC.a,Bi,E) I� � � . COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR� � CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED �� INITIAL / DATE SIGNED AG# �� � �, DATE SENT: , �L •Zq • � � ���fi �-f i Ss �a -b -2. I1l9 ������� �VO�I"TH���T N�w tAeas. Ne�v Salutiony. b0i f.�t�r Ave N Seattie, WA 98109 P: (206) 282-124U F: (Zt1E'i) 282-2010 www.cop�ersnw.com �il 7c►: Cfty of Federal Way P0BOX9718 nu�,rr�, wo� �sooz l�Mtne: (253) 833-7000 �#d Ni+: � , �quip 2d: � �� Bfitk $� SNh1tY Cokrr er agre� to prav�le meter +e�s at the re4uest of Gopi� bax� om the overa� bilbng cytte. d to t�tv of Fer�ral4Vav a servtce aareetnent `" �� MAINTENANCE AGREEN]ENT A�preement Start E�ate: I Z�Z-9 �1 l Servl�teT+ar�n: ��e�,a'S' Ct�sttsmer No: jt?�l�' '� 7 1kSCOU� Manager. �i r�1 t?Ii�G.� Purc#tase order Na: �►(� � � Ship To: Gty of �ederal Way P O BOX 9718 Aubuttt, WA 98002 Phone: (253)833-2557 7osh Hdnigan 1 r Char4s � pv�r's9ie �INfiny �e: s�i�n(� . Selec! tMe: Overage 8ilitng - Salec! One: ❑ Monthly ❑ Mflnthty [� Quarteriy ❑ Qu�erN Q �her* (� othery r (J Tivaw ir�CH�iva w(th rn�ered charges - u,�wes. v� �r. nun. !� r�rs, taner a deiataper, vaaei amalar stapies not+nduded. � TOlfBF'tiXC�t1f1V!►Yit'�11116L�9ttld CIf71Ygl5 _ intludest�ba. WrtS. n�. ano�NCer�ro�s,. raper a�M/asfapks��rot mc+udea. ✓Q TortBr BxClusiva nan^met�red charg�s - u,cW� �,or �d vats Custatter agrees bp pay an additlonai �9.45 !a�' �nth per devite iar 3rrlHai Netwrxk Install ami unlimited tf Serv+ce Wbor. IT Service l�or arvers on-site and phor�e suppcirc far the �ipment cavsred und� tt�s Agreemenk IT Ssrvic� Labor and Nehaark InsCalis are rnnd�ted in accordance wlth the Terms arul Conditlons set Farlh tn th� Agr�emeirt a7d stated hcrein and on the reverse side of hereof. Mi�fil�tlttiltlCll A�1'`Rl8R7@It� �:t1Yi'Ci'a$8 C�iersNOrd�west, Inc. {CNW)'s factory trained �rsnnnel +�iltrender �rvice an tlse listed ecluiprr�enC during regui� lwsiness hours in accardarx,e with the tem15 8rxi corxfitbns set forth on the tront and reverse side oP this hlaintena�ce Agreemerrt. 'fhis Agreerr�nt covers emergency ca�.s, as weN as raukine prer+entive rr�ntena�ce calis during normal business hours. Coverage period is for one year uniess okher�vise 5pecified. This Agreerr�M tiviN avtomaticaEly rerraw in incfements of on� year unless Copiers Narthwest Is notifled in vrritlng 30 days in advance of expiration. This kgreement Is nan- r�undabPe �d non-transfe�able, This Agreement shY2ii1 � be cHectiv�e unless signed bY cu�omer and CaAlers NoRhwesG ir�c. COnbact Mbna9errient. t�arujes t�i the orlginai terms on ihe back sicte of this M�tenance Agreement are rroC vaiid unless I�dtlated by an officer of Copiers Northwest. J 1�,�i"ftl�'l�lt%JL@, �r�"�rrb.f� ,��4�'�"ViSer' �2�`I�� CNW Cor�ract Manaqemenk t ISate Revisiax i1Q3a page i af 2 exchrdfng sct�edules 1 Cf'raaux.SMV£wCirvfw.cE: TlrsAyte+�rn�ntmrKSxyustmoMS,roF`�=uardiaplacemenldR•rls aswqWsdbYna*,kYUwd�]woµiqn�ntsuqedWtl»ns.�,`ir3�r�s �mS�.�-*x¢q,�«:,�,a9� 1ia�a 4nrmx a�d emGta+a.7his A&eeneM tlaear3W c�va MagoO fa inalaW3an cl eGVipnom a Aalasla;4Mio�t d a�ti{xnmit il it is raorad by Co-sbn�. 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Fah:¢>.b�uaa�:fklWaAaAnotWAableaCmemni�lormyhafuea�layeair�0yere�DayaM CfAN'sLMYd.�.ilfdl�61�, MithWt�ImIWtl0t1� G�0(�181'a 18iAI� b N#IY9h MC661M�j �BAOn: sabdage; Ie7ureadel�/nMtanspnte6aiamivw�NCa�d�:Eqc� 0�bn'9obe:laiA+iOaq . wb��tlairoaleq�ineM�adord��:acaeerus:ahenagSSM�kka.Aad.rraealaie�,maddnerY. a�e4dDmM: tacMkst(a7.r�s; An; Aam� Itw� earVKyaXe: mploNa'+: pub6c emmy; war; MwrtecYOn;rMk i� 01aaEee,�.eqOw�� wa�an5ro reabk4ona; xk.atGaO: ac3t W.aql �wetnmM 0(ellYQ11801 e1Ll1t(dY.inTM4'�61d01�'tfBCJe�.y. tt.. NOWARMNN:CMrYtMSCU�A�AIIWARILtNTIES.EX0AE530RRNL1E0WCLUtNMO'AlFV WPI�ONMRRANYIES OF J.�-RChWNTA�U(Y.7ECNHlCAI GOAdPA7A81UTY, FItkE9S.Fqi U�. ORFITNESS f6RAPARTICUTAft.Pf1RP08E GUS70lAER AGREES THAT CNW €8 NOT ft�5fi(NI36k� fQR��fNft�CT, MJi:I0EN7/d ORCUPISEW£Nfll�l ORMkOES INCLUINNG, 8UT t�pT 11NttEp TQ'ft� 1093OiU3E OF TNEEOIAPI�NT. �. R5&AW7CE: S�.UiMfl7N6�lAd0�11�M��3i�L05kIN,�MIN�IRbWifpt919�J11QOD:C�?IIq�CI iriwy�aevua�Mroah't aamegefiaoM#q ea�'aerdxl senorai sabll�yi�ran,w) ti�a:on wused ue �+�i� k 9� xd msUii�e�� y. ,r� l , ` �� .�7 ��9tNZR6n , Revlslon 1103a ` c�rr oF � Federal Way 33325 8th Ave. South P.O. Box 9718 Federal Way, WA 98063•9718 VENOQR: 0 08 9 9 5 COPIERS NORTHWEST INC 601 DEXTER AVE N SEATTLE, WA 96109 FOB PoiM: 7erms: Net 30 Req. Del. Date: SpBeial Inst: Page 1 / 1 DATE PO NUMBER 12/27/2011 06A091 SHIPTO: FEDEAAL WAY CSTY HALL 33325 8TH AVE SOUTH FEDGRAL WAY, WA 98003 Req. No.: 02992 5 Dept: Contact: HANIGAN, JOSH ConfirmingY No AccouM Number Amount Accour�t Number Amount E 503-1100-049-521-99-960 1,527.53 Authorized SignaW re VENDOR COPY A�a�zed Signature (over 51,000) CITY OF FEDERAL WAY PURCHASE 7ERMS AND CONDITIONS FHE PURCHASE ORDER CONTRACT INCLUDES THE FOLLOWING TERMS AND CONDITIOiJS AND INCLUDES. BUT IS NOT LIMITED TO . THE INVITATIOtd TO 81D, REQUEST FOR QUOTATION, SPECIFICATIONS, PIANS AND PUBLISHED RULES AND REGIIATtONS pF THE CITY OF FEDERAL WAV PURCHASING DIVISION AND THE LAWS OF THE CITY OF FEQERAL WAY AND THE STATE OF WAS}iINGTON, WHICH ARE HEREBY INCOf2PORATED BY REFERENCE. VENDOR AND PURCHASER AGREE AS FOLLOWS: 1. QELtVERY. For any exception to the delivery dale as specified on this ordef, VenCOr shall give prior notilicafion and obtain written approval thereto from the Purchasing CooMinator or appropriate representative with respect to delivery under tAis order. Time is of the essence and the order is subjec�i terminatio� and/or appropriate damages for failure to deliver as specitied. 2. PACKAGING. No charge will be allowed for packaging, boxing, handting or transportatfon costs except as specifietl on this order. 3. SHIPPING INSTRUCTIOMS. Unless otherwise specified, all goods are to be shipped prepakl, F.O.B. Destination. Where shipping addresses indicate room numbers ttie ventlor sha11 make deifvery to that location at no additionai charge where specific autnorization is granteE to ship goods F.O.B. shipping,oinf. Vendor agrees to prepay all shipping charges, rouie as instructed or if instructions are not provided, route by cheapesi common carrier and to bill the Purchaser as a separate item on the invoice tor said charges. Each invoice for sMipping charges Asli contain tha originai or a copy ot tha bili indkating that the paymen! �or shipping has been made. Purehaser reserves the right to retuse COD shipmerns. 4. RiSK OF LOSS. Regardless of F.O.B. point, Ventlor agrees to bear all risks of loss, injury or d�truction of goods and materials ordered herein which occur prior to delivery. Such ioss, injury or destruction shall not release Vendor trom any obligations hereunder 5. CHANGES. No alteration in any of the terms, conditions, delivery pr�e, quantity, quaiy, or specifications of this order will be aHective without wrkten cansent oi the Purchaser for its acceptance prior to shfpment. B. SAVE HAliMLESS. Vendor shall protect, indemnity and save Purchaser, its oiffcers, agents, servants and employees hannlas (rom and against any damage, cost or liability ot any nature for any injuries to persons or property erising from acts or omissions of Vendor, his emp�oyees, agents or suhcontractors howscever caussd. 7. INFRINGEMBNTS. Vendor agrees to protect and saveharmless the Purchaser against afl claims, suits or proceedings because of use of copyrighted, or up copyrighted composition, secret process, pateMed or unpatented invention, articles or appfiances furnisheA or used under this order, end to assume ell epenses antl damages arisfng trom such Gaims, suits, or proceedings. S. RHJEC710N. All goods or materials purchased herein are subject to approval by the Purcnaser. Any rejection ot goods or material resulting because of nonconformity to the terms and speciicaiions of this order whether held by the Purchaser or returned, will be at Vendor's risk and expense. 9. ASSIGNMENTS. The provisions or monies due under this contract shall anly be assfgnable, In whole or in part, with the prior written approvai oi tM Purchasing Coordinator or approved represEntative of the CRy ot Petleral Way. 10. PAYMENTS, CASFi DISCOUNT, LATE PAYMENT CHARGES.Irtvoices will not be processed for payment nor wiil the periotl of compulation tor cash discount commence until receipt of a prcperly completed invoice or invoieed items, whfchever is 4ater. lt an adjuatmenf in payment is necessary due to damage or dispute, the cash tliscount periotl shall commence on the date final approval for payment is authorizetl. 17. WARRANTIES. Vendor warrants that ariicles suppl'red under this ortler confo�m to specificalions herein and are tit for the purpose for whid� such goods are ordinarily employed, except that if a particular purpose is stated, the material must ihen be tit for that paAicular purpose. 12, FORCE MAJEURE. Neither party shall be tfeld responsible fortailure or delay in the fuHfltment oi eonditions of this contract or purchase order'tf the cause is not wlthin the control ot the party whoae performance is interfered with and whicts, by the execis� o( reasonable diligence, safd party is urtable to prevent. 13. GRATUITtES. The Purchaser may, by written notice to the Ve�dor, cancel this contract if it is found by Purchaser that Venda or any agent or representative o1 Vendor, offered or gave graiuties, in ihe fortn of entartaimme�l, gitts or otherwlse, to any ofticer or employee of the City ot Federal Way with a view ioward securing a contract or securing favorable treatment wilh respect to the awardin9 of this contract, in vfolation oi the City ofederal Way Code of Ethics. 14. TAXES. Unless otherwise Indicated, the Purchaser agrees to pay all State ot Washingion sales or use tax. Vendor shall comply with and be responsibie fot ell federal, state, and local taxes and lieensing requirements. When �Oplicabie, Purchaser agrees to furnESh Vendor, upon acceptance ot articles supplied under this otder, with an exemption certNieate. 15. TERM. This purchase order is valid tor current fiscal year only. Orders for any services or goods which have not beenecefved or delivered by December 31 of the current year ahall be consideced cancelled without fuAher not�e. 78. T£RMItdAT10N. In the event W a breach by Vendor of any of the provisipns of this contract, the Purchaser reserves the right to cance! and ferrieiate fhis contrad forthwith upon givfng an Ofal or written notice to Vendar. Vendor shall be Ifabie for damages suffered by Purchaser resulting from Vendor's breach of contract. 17. NONDi3CRIMINATION AiVD AFPIRMA7IVE ACT10N. Vendor agrees not to discrimirete against any client, employee or applicant for employment or servkes because of race, cread, color, national origin, sex, marital status, age w the presence of any sensory, mental or physicat disabitay with regaM to, but not limiied !o, the talbwfrg employment upgrading, tlemotion or transter, recruitment or recruitment advertising, layofts or terminations, rates ol pay or other forms oi eompensation, selection for training or rendition of services. It is further undersfood thet any vendor whois in violation of fhis clause or an applicable ARirmative Actlon Program shall be bsrretl forthwkh irom reeeiving awards ot any purchase ortler from tAe CNy unless a satislactory showing is made tbat tliscriminatory preCtices or noncompliance with appli�le Attirmative Action Programs have termMated antl that a recurrence of such acts is unlikefy. !8. OEPAULT. Vendw covanants and agrees that in the event suit is institWed by lhe Purchaser for any tleTauH on the part of fhe Ventlor, and the Ventlor +s atljlged by a courl af compet�t jurisdiction to be in defauk, he shall pay to the Purchaser all cosls, expense expended or incunea by the Purchaser in connedion therewith, and reasonable attorneys fees. The Vendor agrees that the Superior Court of the St6e of Washington shall have jurisdiction over any su�, and thet venue shall be laid in King Counry. 79. IDEN7IFICATION. All invoices, packing lists, packages, shipping notices, and other wririen doarments affecting this order shall contain the epplicable purchase order number. . 20. LIENS, CLAIMS AMD ENCUMBRANCES. Vendof warcants and represents that all the goods or materials ordered herein are free and ciear of alt liens, Gaims or encumbrances of any kind. 27. ANTI-TRUST. Vendo� and the Purohase� recognizethat in actual economic practice overoharges resuiling from ant'rWsl violations are in tact BOmB by the Purchaser. Therefore, Vendor hereby assigns to the Purchaser any and all Geims for such overcharges. 22. BRANO3. Whe� a special brand is nametl K 9�all be construed sofely for the purpose o! indicating the stantlard or quality, performance or use desired, Brands oi equal quatity, pertormance, and use shail be considered, provided Vendor specities the brand antl motlei antl submits deseripdve Bterature when availabie. 23. ACCEPTANCE. BY ACCEPTING 7HIS PURCHASE OROER IN WRITING OR BY pELIVERtNG THE MATERIAL ORDERED, YOU ACCEPT ALL OF 7HE TERMS AND CONDI710NS SE7 FOR7H. FORMAL OBJECTION IS HQREBY MAOE TO ANY ADDITlONAL OR DIFFERENT TERMS PROPOSED BY VENDOR AS A CONDITION Of ACCEPTANCE OR DELtVERY INSTRUCTIONS FOR USE OF PURCHASE ORDER VENDOR: Upon completfon of the order, an �svoice re}leqing all costs relating to ihe ader shall be submftted to the City of federal Way Accounts Payable Department, 33325tA Ave. South, P.O. Box 9718, Federal Way, WA 980639718. The complete8 purchase order wilt be paid according to the current schedule availabie trom Aa:ounts Payabie.