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PRHSPSC PKT 01-10-2012City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee January 10, 2012 City Hall 5:30 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description A. Approval of Minutes: December 13, 2011 B. Amend FWRC 7.030.010 and 7.030.040 Regarding Prohibition of Internal Combustion Engines on Steel Lake and North Lake C. Arts Commission 2012 Work Plan D. Arts Commission 2012 Contract for Services E. "On Call" Electrical Services Bid F. Third Amendment for Janitorial Services G. Parks Commission 2012 Work Plan Action Council Date Presenter Page or Info 1 Action N/A Dower 5 Action First Reading 1/17/12 Hutton 12 Action Consent 1/17/12 Hutton 16 Action Consent 1/17/12 Gerwen 18 Action Consent 1/17/12 Gerwen 21 Action Consent 1/17/12 Gerwen 22 Action Consent 1/17/12 5. PENDING ITEMS • Banners • Festivals • Concept of Housing in South King County 6. NEXT MEETING: Tuesday, February 14, 2012 5:30pm — Hylebos Conference Room 7. ADJOURNMENT committee Members city Staff Jeanne Burbidge, Chair Cary M. Roe, P. E., Director of Parks, Public Works and Emergency Management Roger Freeman Mary Jaenicke, Administrative Assistant II Mike Park City of Federal Way City Council PARKS RECREATION HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, December 13, 2011 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Council member Mike Park and Council member Freeman. Council Member in Attendance: Council member Linda Kochmar Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director, Parks, Public Works and Emergency Management, Pat Richardson, Director, Law/City Attorney, Patrick Doherty, Director, Community & Economic Development, and Mary Jaenicke, Administrative Assistant II. Guest: Susan Honda, Chair of the Diversity Commission and Arts Commission; Bob Celski, Council member elect Chair Burbidge called the meeting to order at 5:32p.m. Chair Burbidge commented that this is Council member Parks last meeting. She thanked him for all of his hard work and dedication. Public Comment: None. Commission Comment: Ms. Honda reported that the Diversity Commission will be holding a food drive on the Saturday of MLK weekend. They are looking for volunteers to help with this event. She also reported on the Tree Lighting event that was held. She thanked staff in particular John Hutton and Leah Fraine for their hard work. She stated that things were changing up until the last minute, and is hoping things will be smoother next year. Chair Burbidge added that it was a very nice event, and thanked the Arts Commission and staff. APPROVAL OF SUMMARY Council member Park moved to approve the November meeting summary. Council member Burbidge seconded. Motion passed. BUSINESS ITEMS Agenda items B&C were combined Washington Traffic safety Commission (WTSC) Grant MOU 2011/2012 ($10,837.50) Chief Wilson reported that the Federal Way Police Department (FWPD) participates with the WTSC on DUI related enforcement. This grant will provide funding for Police overtime. WTSC funding has provided overtime patrols which have netted more than 30 DU[ arrests this year. This grant is in the amount of $10,837.50 and will be used for reimbursement of overtime for the term of October 1, 2011 to June 30, 2012. Council member Freeman moved to forward this proposed MOU to the City Council consent agenda for approval. Council member Park seconded. Motion passed. Washington Traffic safety Commission (WTSC) Grant MOU 2011/2012 ($8,200.00) This grant will be used for seatbelt enforcement. The term of this grant is October 1, 2011 through September 30, 2012. This grant will pay $7,000 in overtime reimbursement to continue Target Zero Teams and up to $1,200.00 for overtime for seatbelt enforcement patrol operations. Council member Park moved to forward this proposed MOU to the City council consent agenda for approval. Council member Freeman seconded. Motion passed. Renewal of Jail Services Contracts Chief Wilson stated that FWPD has had contracts for jail services with Chelan, Buckley, Enumclaw and Fife for several years. The SCORE jail facility recently opened, and the city is a 17% owner of the facility. They have started transitioning prisoners to that facility. The average daily population target is between 60-67 prisoners. There are some questions as to how the costing model is going to work in the future years. The FWPD is meeting their commitment of the minimum bed amount. But they would like to be able to utilize the other jails as a safety net should the average daily population of inmates unexpectedly change. The contracts are open, and there will not be a minimum bed commitment, and will be on a first come first serve space available basis. Council member Park asked how much the City is paying to SCORE per day. Chief Wilson answered that with debt service we are paying $112.00 per day. Council member Freeman moved forward the proposed Jail Services Agreements to the full Council Consent for approval. Council member Park seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday December 113, 2011 Summary Page 2 Proposed Amendment to Federal Way Revised Code Chapter 9.09, Animal Licensing, and Chapter 19.260, Animal Zoning Regulations, Regarding the Regulation of Cats and Dogs within the City Ms. Richardson stated that the Police Department was looking at licensing for dogs and cats. It was discovered that there is an inconsistency in the code. A hobby cattery allows 6 or more cats, and kennels allow 4 dogs. The Land Use Provision Code is 3 or less per dwelling unit. In order to be consistent, the proposal is to move the regulations of cats and dogs under Title 9 which is Animal Services to provide for the cattery and dog kennel. A provision was also inserted to allow that the Animal Services Officer would do an inspection to ensure that where they want to house the animals is appropriate. Council member Park moved to forward the proposed ordinance to First Reading on January 3, 2012 Council meeting. Council member Freeman seconded. Motion passed. Banner Infrastructure Across 320th, Associated Banner Use Policy and Flower Baskets in the City Center Director Roe stated that there are three primary issues. They are location, cost and banner use policy. A design has not been done at this time. What drives the cost of the poles is the weight, how much load will be put on the pole, the depth of the pole, foundation, diameter of the foundation and how much rebar is in the foundation. Typical cost is $15,000-$25,000 per pole. Mr. Roe is estimating it will cost about $75,000. An initial survey was done on 320`h and there is a proposed location between Applebee's and Chase Bank, just west of the entry road into the Commons Mall. There will be three poles, and this concept will allow viewing of the banners both eastbound and westbound. Ms. Richardson reported on the Banner Use Policy. She stated that the staff report in the packet is very brief, and if Council wanted to move forward she would prepare a memorandum that would provide more details and ideas. She stated that the City is subject to the Constitution of Free Speech, You can regulate time, place and manner through the banner, but you need to have a good compelling reason on why you would limit it. The current code has a definition of a civic or community event. Council member Freeman would like staff to also look at the location of McDonalds as a possible site for the banners. Council member Burbidge would like to explore having a banner that was permanent; possibly a banner that says "Welcome to Federal Way". Mr. Roe stated that for many years flower baskets were put up in the City Center, however the flower baskets were cut as a part of the 2011/12 budget process. $16,500 was budgeted for this program. During peak season of the heat, the baskets need to be watered twice a day, and it takes two part-time staff to do that. Council member Kochmar suggested narrowing the area where the baskets are placed. Council member Burbidge inquired about individual banners for events. Mr. Roe stated that we do have the ability to put individual banners on the decorative streetlights. The downside of the banners is that they are smaller and it is harder to read the small print. The same banner use policy would apply to these banners also. Council member Kochmar would like to explore the possibility of local businesses sponsoring individual baskets. It was discussed that the former City Manager's office received many calls from citizens complaining about the maintenance and the costs of having two employees watering the baskets. Was this really needed during the downturn in the economy? Patrick Doherty stated that many cities with a downtown area have Associations that will pay for the maintenance of the baskets. Mr. Doherty stated that there is a Diving event being held at the Aquatic Center in June 2012. It is very important that we have banners in place welcoming them to the city. Council member Kochmar asked where the money would come from to pay for the banners. Mr. Roe stated that it is not budgeted. It is possible that some funding could come from the lodging tax. A lengthy discussion was held, there are many issues to discuss and decisions that need to be made. it was decided that this would be a good item for the Council retreat. Ms. Richardson will write a Memorandum on Banner Use Policy for city sponsored events and civic events. This memo will be provided prior to the Council retreat. Director Roe will provide information on the pro's and cons of different locations for the banner structure. NEXT MEETING - January 10, 2012. Meeting adjourned at 6:38p.m. K:\PRHSPS Committee\201 I\December prhsps min.doe 4 COUNCIL MEETING DATE: January 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMEND FWRC 7.03.010 AND 7.03.040 REGARDING PROHIBITION OF INTERNAL COMBUSTION ENGINES ON STEEL LAKE AND NORTH LAKE POLICY QUESTION: Should City Council amend FWRC 7.03.010 and 7.03.040 to prohibit use of internal combustion engines on Steel Lake and North Lake? COMMITTEE: Parks, Recreation, Human Services, and Public Safety MEETING DATE: 1/10/12 CATEGORY: ❑ Consent E Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ann Dower, Senior Engineering Plans Reviewer DEPT: Public Works Attachments: Memorandum Proposed ordinance amending FWRC 7.03.0 10 and 7.03.040 Options Considered: 1. Approve the proposed ordinance amending FWRC 7.03010 and 7.03040 2. Modify the proposed ordinance amending FWRC 7.03010 and 7.03040 MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: iDIRECTOR APPROVAL: Comm ee Council Committee Council COMMITTEE RECOMMENDATION: 1 move to forward the proposed ordinance to First Reading on January 17, 2012 City Council Meeting. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): IST READING OF ORDINANCE (JANUARY 17, 2012): "1 move to forward approval of the ordinance to the January 17, 2011 Council Meeting for adoption. " 2"D READING OF ORDINANCE (FEBRUARY 7, 2012): "1 move approval of the proposed ordinance amending FWRC 7.030.010 and 7.03.040. " 5 (BELOW TO BE COMPLETED BYCITYCLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 15T reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED -08/12.12010 RESOLUTION # 5 CITY OF FEDERAL WAY MEMORANDUM DATE: January 10, 2012 TO: Parks, Recreation, Human Services, and Public Safety Committee VIA: Skip Priest, Mayor FROM: Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management y% Ann Dower, Senior Engineering Plans Reviewer SUBJECT: Prohibition of Combustion Engines on Steel Lake and North Lake BACKGROUND: Prior to incorporation, Steel Lake and North Lake were protected by a King County ordinance prohibiting use of internal combustion engines on lakes. Since incorporation, occasional complaints have brought into question whether or not internal combustion engines are still prohibited, since their use is not specifically addressed in the FWRC. As they are a source of both unnecessary noise and storm water pollutants, staff proposes to amend Title 7 Public Nuisances to include internal combustion engines in the list of specific public nuisances. Like all public nuisances, use of combustion engines on these lakes will be considered a civil infraction, enforceable by either code enforcement officers or the police department. The penalty will be up to $100 for the first infraction, up to $200 for the second, and up to $300 for the third. The proposed ordinance was sent to the two Lake Management Districts for review and comment. Attachment: Ordinance revision 6 ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to boats and watercraft; amending FWRC 7.03.010 and FWRC 7.03.040. (Amending Ordinance No. 09-596) WHEREAS, Steel Lake and North Lake were protected prior to incorporation by a King County ordinance prohibiting use of internal combustion engines, and this ordinance would replace the county ordinance; and WHEREAS, boats and watercraft powered by internal combustion engines create discordant and unnecessary noise; and WHEREAS, boats and watercraft powered by internal combustion engines may directly discharge pollutants that are harmful to the environment into lakes, and WHEREAS, the City Council of the City of Federal Way finds it in the best interest of the City to amend these sections, which bear a substantial relation to public health, safety, or welfare of the people of Federal Way; are consistent with the applicable provisions of the comprehensive plan; and are in the best interest of the residents of the city; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. FWRC 7.03.0 10 is hereby amended to read as follows: 7.03.010 Purpose and intent. The purpose of this title is to provide for the protection of the health, safety, and general welfare of the citizens of the city of Federal Way by proscribing those nuisances which affect the rights of the community. The presence of nuisances enumerated in this title requires an emphasis on measures to correct those conditions which are injurious to the public health, safety, and welfare. It is the intent of the city council to establish efficient administrative procedures to enforce the regulations of the city, to provide a prompt process to address alleged violations, and to establish standards to be used by the city to abate public nuisances. The intended result of abating a public nuisance is to protect public health and property values by reducing noxious weeds, providing for safer pedestrian and automobile traffic flow, Ordinance No. I I - 7 Page I of S Rev 1/10 reducing impacts to the environment by preventing the indiscriminate storage of inoperable vehicles and use of internal combustion engines on Steel Lake and North Lake, and protecting the health, safety, and general welfare of the citizens. Unkempt, unsafe, unsanitary and otherwise improperly maintained premises and structures, sidewalks and easements within the city create obvious hazards. Also, these conditions adversely affect the value, utility and habitability of property within the city as a whole and specifically cause substantial damage to adjoining and nearby property. The economic well-being of the city is materially and adversely affected by nuisances. This title conveys to the city administration all necessary and proper powers to abate nuisances as they are described or found to exist and to charge the costs of their abatement to those responsible, the owners and occupants of the property upon which nuisances exist, and those properties themselves. This title is an exercise of the city's police power, and it shall be liberally construed to effect this purpose. Section 2. FWRC 7.03.040 is hereby amended to read as follows: 7.03.040 Specific public nuisances. The following specific acts, omissions, places, conditions, and things, including those that create, maintain, use, cause, allow, or permit to exist or remain on any public or private property any of the following specific acts, omissions, places, conditions, and things, are hereby declared to be public nuisances: (l) Excavations or naturally occurring holes, including, but not limited to, privies, vaults, cesspools, sumps, pits, wells, or any other similar conditions, which are not secure and which constitute a concealed danger or other attractive nuisance; (2) Making, causing, or permitting to be made discordant and unnecessary noise of any kind which annoys any significant number of persons lawfully in the immediate area, whether by means of any speaker or other sound -amplifying device, horn, or other mechanical device; or by outcry, loud speaking, singing; or by any other means; (3) The discharge of sewage, human excrement, or other wastes in any location or manner, except through systems approved for the conveyance of such, to approved public or private disposal systems and which are constructed and maintained in accordance with the provisions this Code, other applicable law, or in a manner injurious to the public-health; (4) Animal parts, manure, excreta, or wastes including bones, meats, hides, skins, or any part of any dead animal, fish, or fowl, which are improperly handled, contained, or removed from a premises; placed in any watercourse, lake, or street; or allowed to become putrid, offensive, and injurious to the public health; (5) The erection or use of any building, room, or other place in the city for exercise of any trade, employment, or manufacture which, by emitting noxious exhausts, particulate matter, offensive odors, or other related annoyances, is discomforting, offensive, or detrimental to the health of individuals or of the public; (6) Any poisonous material or thing on any property, placed so as to be dangerous to any person or domesticated animal; (7) Storing of flammable junk on any property, including but not limited to old rags, rope, cordage, rubber, boxes, or paper, unless it is in a building of fireproof construction; (8) Burning or disposal of refuse, sawdust, or other material in such a manner as to cause or permit ashes, sawdust, soot, or cinders to be cast upon the streets of the city, or to cause or permit the smoke, Ordinance No. 11- Page 2 of S Rev 1110 ashes, soot, or gases arising from such burning to become annoying or to injure or endanger the health, comfort, or repose of persons; (9) To carry on the business of manufacturing gun powder, nitroglycerine, or other highly explosive substance, mixing or grinding such materials, or to establish a powder magazine within 1,000 feet of any building or without all necessary permits; (10) Filthy, littered, trash -covered, or overgrown premises or abutting street and alley rights-of-way for which a property owner is responsible, including, but not limited to: (a) Storing outside a completely enclosed building litter, junk, or cut brush or wood including dead or decaying plant material except as contained in a compost pile or orderly stacked firewood if cut in lengths of four feet or less, or items that threaten public health, safety or welfare; (b) All unused, abandoned or discarded refrigerators, ice boxes or like containers which are left in any place exposed or accessible to children, whether such is outside any building or dwelling or within any unoccupied or abandoned building, dwelling or other structure; (c) All places used or maintained as dumps, junkyards, or automobile or machinery disassembly yards or buildings not properly permitted and licensed or not in compliance with any law or regulation; (1 I) Any unsightly, abandoned, or deteriorated structure constructed with inappropriate materials or improperly fastened together or anchored against the forces of nature; any screening which is in a falling, decayed, dilapidated, or unsafe condition; any structure where construction was commenced and the structure was left unfinished; or any structure that has been constructed or modified without permits or which is otherwise in violation of city ordinance; (12) Personal property left in the public right-of-way of any road or alley, including but not limited to any personal and household items, furniture, appliances, machinery, equipment, building materials; and the abandonment or allowing the abandonment of property in any public right-of-way; (13) The parking or storage of vehicles on single-family residential lots in violation of the parking regulations in this Code; (14) To obstruct, impede, or encroach upon, without legal authority, the use of any river, harbor, lake, waterway, landing place, right-of-way, street, private way, or public area; to unlawfully obstruct or impede the flow of municipal transit vehicles or passenger traffic, access to municipal transit vehicles or stations, to unlawfully obstruct or impede a municipal transit driver, operator, or supervisor in the performance of that individual's duties; or otherwise interfere with the provision or use of public transportation services; or to create or place any device simulating traffic control signs; (15) To suffer, maintain, or permit to be maintained any place where intoxicating liquors are unlawfully kept for sale or disposal to the public; (16) Any place where fighting between people or animals or birds is unlawfully conducted or allowed; (17) Those acts, omissions, places, conditions, and things declared nuisances elsewhere in this title or elsewhere in the Code, including in FWRC 6.70.0 10 and Chapter 9.15 FWRC; (18) All violations of development, land use, public health, safety, and welfare and sanitation rules, regulations, or ordinances of the city or Seattle -King County health department rules, regulations, or ordinances; (19) Use or operation of any internal combustion engine on Steel Lake and North Lake, provided, that this provision shall not apply to authorized law enforcement or emergency vessels or watercraft, or to authorized vessels or watercraft which are actually engaged in, or being prepared for, duties such as maintenance, scientific study, or protection of lakes or wetlands. (20) Anything meeting the definition of a public nuisance under this title. Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or Ordinance No. 11- Page 3 of 5 Rev 1/10 phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this day of ,20 ATTEST: Ordinance No. 11 - CITY OF FEDERAL WAY MAYOR, SKIP PRIEST 10 Page 4 of S Rev 1/10 CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 11 - 11 Page S of S Rev 1/10 COUNCIL MEETING DATE: January 17, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ARTS COMMISSION 2012 WORK PLAN ITEM #: POLICY QUESTION: Should the City Council approve the Arts Commission 2012 Work Plan? COMMITTEE: PRHSPS MEETING DATE: Jan. 10, 2012 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton Recreation Su ervisor DEPT: PROS _....__..._.._.__._... - _ _._�._._.. _ ._... P _ _.. _.._.. _ ..... .... _.............. .._. Annually the Arts Commission schedules a retreat to review the current Work Plan and develop the plan for the upcoming year. The Work Plan outlines the projects, programs and associated funding for the year. In 2012, the Arts Commission will focus on updating the Cultural Plan, improving public relations -press, newsletters and web information, and partner with the Rhododendron Species Garden to promote local arts groups. Attachments: 1. Proposed 2012 Arts Commission Work Plan 2. 2012 Arts Commission Budget Options Considered: 1. Approve the proposed Arts Commission 2012 Work Plan 2. Do not approve the proposed Arts Commission 2012 Work Plan and provide direction to staff MAYOR'S RECOMMENDATION: Option 1— Approve the Proposed Arts Commission 2012 Work Plan MAYOR APPROVAL: DIRECTOR APPROVAL: Committee Council Commmee Council COMMITTEE RECOMMENDATION: 1 move to forward the Arts Commission 2012 Work Plan to the full Council on January 17, 2012 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Arts Commission 2012 Work Plan ". 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N C 0 m U o OL v U >CL O cA m m 0Q o rn m rt E �(_6 m Ecm Q LL coc L Of m cc 'G N m m m L o m Y L c O a D m rnU aim o �° o w t m a L m y S c m m a � m CL o rno m o 4 o > m D C m o n cn mw% a 4) m in z U ECL 0.3: N r) It m U -i N co U C m yN E t m E v 0 0 m a` E E O V N CL 14 F N M a� co c m CU c cE a0 0 UCU C CU E .r () Um a) L E CO O U N a) N E a) O ?� U L C w ca N G CD cc 7 E C � m L d c C0 E G cm 2.9 CL a) Y C Cc cL E a) '0 m c •L m u, E 00. c aD m > 0 L Cc 3 U C C N O •N E w E E O U m Na) r Co a L N Co V� N O cL a) aa)) CC CLo C m C a) -a C -0 o ca w o C 3 U o L N N o U o o C N ai 0 o E N N E Of EcU C N (6 �+ (n U Q 7 Arts Commission Budget 2012 111 -------- Part -Time Staff $400.00 310 -------- Office Supplies $250.00 311 - - Books, Maps, Periodicals $150.00 312 ------ Operating Supplies $250.00 318 ------ Food & Beverage $500.00 410 - - - - Professional Services $1,100.00 431 ----- Per Diem and Meals $400.00 435 - - Conference and Seminar $700.00 440 - - - - - - - - - - - Advertising $300.00 497 - - - - - - - Association Dues $200.00 0017200 352 573 23 Exhibit Stipends & Materials $1,200 New Program Contracts $2,000 Newsletter/Fliers/Promotion $5,000 Public Art $6.000 *Red, White & Blues Festival $10,000 Arts Program Scholarships $500 *Summer Sounds on the Beach $5,000 *Friendship Theatre $1,000 Council Allocation/Contract Fo $37,900 Cultural Plan carry over funds *4culture grant 1 $16,000 I Administration Budeed $4,250.001 Uartscom/budget/ l2 Proposed 15 COUNCIL MEETING DATE: January 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ARTS COMMISSION 2012 CONTRACT FOR SERVICES POLICY QUESTION: Should the City Council approve the 2012 Arts Commission Contracts for Services funding? COMMITTEE: PRHSPS MEETING DATE: Jan. 10, 2012 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFFRE ..... ...... _._ .. ..._.... _ _ _ .. _ ._.. _....... The Arts Commission Contract for Services Program is a program that funds local arts organizations that provide cultural programs within the community. The City serves as a partner in the provision of services. Local arts organizations completed an application; the Arts Commission reviewed the applications, interviewed each organization and developed funding recommendations. The budget for the 2012 Contract for Services Program is $37,900.00 Attachments: 2012 Contract for Services Recommendation Options Considered: 1. Approve the Arts Commission 2012 Contract for Services 2. Do not approve the Arts Commission 2012 Contract for Services, and provide staff Direction MAYOR'S RECOMMENDATION: Option 1— Approve the Proposed Arts Commission 2012 Contract for Services MAYOR APPROVAL: DIRECTOR APPROVAL: 1 '144 ComnAftee Council Committee Council COMMITTEE RECOMMENDATION: 1 move to forward the Arts Commission 2012 Contract for Services to the full Council on January 17, 2012 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Arts Commission 2012 Contract for Services (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED -08/12/2010 RESOLUTION # 16 17 1p U L U j O C/) L U a d N j LL J N W Cn CO cr � C N c 3 � m a cr 06 o a LL $ o x LL U- c N v_ w 2 a a M :3 N m ¢ z L O E O c m o N 7 p a N O N0 U Nto E O O N O O O N N t6 E d o a> > m> w a II o E c r -i E o ,� c m o 0 E 7 _ amU a W cm U w O tY U to c eo « C cri m x m m v N O DO OO DO Op Op 0p i 01 Q m 0 0 0 M M O O � O O N O O O O N C M (h z z r O M tt� {OA t� z C O A i.+ N N Q N O N N m N cmO N O � n in 0 00 0 00 0 0 0 e Cl) 00 0 Q M M Kf O r r z r r Cl) U') z z C OD i+ N N N N c y O N 2 C4 O O p A 0 N p O p 0 p 'T 0 M O V 00 Q (O V to cmN MO to a Otn t[] M O) a ¢ MM to (D N C O cr O O 16 N N N N . 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COMMITTEE: PRHSPS CATEGORY: ® Consent ❑ Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Jason Gerwen, Parks & Facilities Supervisor Attachments: December 29`' memo and Quote sheet Options Considered: MEETING DATE: Jan 10, 2012 ❑ Public Hearing ❑ Other DEPT: PRCS 1. Authorize a bid award for "on call" Electrical Services in the amount of $60,000 to JGM Technical Services and authorize the Mayor to execute said agreement. 2. Do not authorize a bid award for "on call" Electrical Services to JGM Technical Services and provide direction to staff. ........ __. ... ..._ _ __ _._. _._... ... ............ _.... MAYOR'S RECOMMENDATION: Option #1: Authorize a bid award for "on call" Electrical Services in the amount of $60,000 to JGM Technical Services and authorize the Mayor to execute said agreement. MAYOR APPROVAL: DIRECTOR APPROVAL: Cornnuk&e Council Committee Council COMMITTEE RECOMMENDATION: I move to forward the authorization of a bid award for "on call " Electrical Services in the amount of $60, 000 to JGM Technical Services to the full Council January 17, 2012 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval of authorizing a bid award for "on call " Electrical Services in the amount of $60, 000 to JGM Technical Services and authorize the Mayor to execute said agreement " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED lsr reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED -08/12/2010 RESOLUTION # 18 k CITY OF oz Federal Way Parks and Facilities Division Date: January 3, 2012 To: PRHSPS Council Committee From: Stephen Ikerd, Parks & Facilities Manager Jason Gerwen, Parks & Facilities Supervisor Via: Mayor Skip Priest Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. Subject: "On Call" Electrical Services Bids Background: Staff recently sent out invitations for competitive bids to 12 companies listed on the Municipal Research and Service Center (MRSC) roster, but only one company responded. The bid from JGM Technical Services was responsive to the request and this company has provided quality services to the City in the past. Staff recommends accepting their bid and awarding them a 3 year contract for "on call' Electrical Services in the amount of $60,000. The City has successfully used "On Call" Electrical Services since the 1990's for routine maintenance and repairs. By City policy we must re -bid this type of service every six years, which is why we solicited new bids. Work performed by contract will be invoiced at the submitted bid rates. Following are the companies registered on the MRSC roster that we sent an invitation to bid to: Amaya Electric, AVElectric Inc, Custom Electric, Elite Electric, Expert Electric, Fletcher Electric, JGM Technical Services, Lazer Electric, Linder Electric, MacDonald -Miller, Totem Electric and Veca Electric. Contract award recommendation: JGM Technical Services Budget: $20,000 allocated per year in Council approved line item budgets. $20,000 per year x 3 year contract =$60,000 proposed contract amount. 19 7Y (if A Federal Way "on call" Electrical Services - Quote Sheet Company name: JGM Technical Services, fnc. Signature - Address 4742 42nd Ave SW # )69 City/State: Seattle, WA. Zip: 9813.6 Telephone- 206-245-8485 1!rmail: infora)iemtec:linicaiservices.com PROJECT SUMMARY: Federal Way Park Department is requesting quotes for 'on call" Electrical Services: 1. Electrical services shall include but not be limited to: repairs. maintenance. trouble shooting, replacement of; fixtures, ballast, breakers, and other components. 2. Contractor and emolovees shall be skilled and able to perform fixture repairs and bulb replacements on a variety of lighting poles, including up to 100' sports field lighting on turf fields. 3. Contractor provided materials will be marked up at an agreed upon percentage rate above wholesale, 4 City reserves the riqht to solicit quotes on electrical repairs that may exceed $4000 LOCATIONS: Ali City of Federal Facilities within the City limits QUOTES: Please submit the following rates which will be the basis for invoicing electrical services work. Rates should account for a 3 year contract period; based upon prevailing wages. l- lourlyjoumeyman bid raje_ Projects up to 8 hrs/dav- $80.001hr Saturday hourly rate $80.001hr Hourly apprentice bid rate.. Projects uo to 8 hrslday $50 00ihr Saturday hourly rate $50.001hr OT rate over 8hrs- $120.001$hr Sunday hourly rate $80.00lhr OT rate over 8hrs $75.00/hr Sunday hourly rate $50.001hr Equipment rate. bid -i�l 5' to 40' personnel lift $ - _ per day 3 f `7 per week 41' to 110' personnel lift $—t.f-�--- per day $. ___-,%�o.0.. Der week Materials charged at 35% mark up above wholesale cost. Emergency response time: 2-4 hrs 4-6 hrs— 6-8 hrs 24+ hrs (check the one your companv will commit to under contract) Other_ SELECTION CRITERIA: Responsiveness to q; iotf - 2 i,. Ability ar.d history to cornpiete this tvpe contract - 25%, Price - 50%u All quotes must be received no later than 2:00 PM Deceriber 28, 2013. Questions may be referred to Steve i:kerd at (2:53)835-691 i or Jason t.;erwen at !2b31 835-6962. Please return ;axed Quotes to: (253) 835-2509 ,Jr ..-t au qu'Aes 20 COUNCIL MEETING DATE: January 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: THIRD AMENDMENT FOR JANITORIAL SERVICES POLICY QUESTION: Should the Council authorize a third amendment to a janitorial contract with Seattle Best Services of America, Inc (SBS)? COMMITTEE: PRHSPS MEETING DATE: Jan 10, 2012 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jason Gerwen, Parks & Facilities Supervisor DEPT: PROS Background: For 4 yrs, SBS has successfully performed janitorial services at 3 City Facilities: City Hall, Police building & Steel Lake Maintenance Facility. By mutual agreement we seek authorization to extend their service contract for an additional two years with an 8% increase to cover prevailing wage rate increases. The previous annual cost was $48,000 per year and the new cost will be $51,840 per year. Amendment summary: $117,826 - total current Council approved operations line item budget for 2 years. -103,680 - total amount for a 2 year extension. (2012 -2013) $14,146 - balance remaining in the line item for cleaning of carpets, chairs, windows, etc by other vendors. Contract summary: $227,095.72 - original contract amount plus 2 previous amendments (2008-2011) +103,680.00 -recommended amount of this third and final amendment. (will re -bid after this amendment expires) $303,776.00 - total 6 year amount not to exceed. Attachments: None Options Considered: #I Authorize the third amendment #2. Do not authorize third amendment and give direction. ....... _._............. _.... _.._ _ .. _. _ .......... .... __... _ .._._...__ .......... MAYOR'S RECOMMENDATION: Option # 1; authorize the third amendment for an additional 2 year contract and increase the compensation by $103,680.00. MAYOR APPROVAL: ADIRECTOR APPROVAL: mi Council Committee% Council COMMITTEE RECOMMENDATION:1 move to forward the third amendment for an additional 2 year contract and increase the compensation by $103,680. 00 to the full Council January 17, 2012 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the third amendment for an additional 2 year contract and to increase the compensation by $103,680. 00 and authorize the Mayor to execute said amendment " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED tsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ElMOVED TO SECOND READING (ordinances only) 21 ORDINANCE # REVISED — 08/12/2010 RESOLUTION # COUNCIL MEETING DATE: January 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PARKS COMMISSION 2012 WORK PLAN POLICY QUESTION: Should the Council approve the Parks Commission 2012 Work Plan? COMMITTEE: PRHSPS MEETING DATE: Jan 10, 2012 CATEGORY: 0 Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jason Gerwen, Parks & Facilities Supervisor DEPT PRCS Background: The Parks Commission discussed their 2012 Work Plan during the December 1, 2011 and January 5a' Commission meetings and voted to forward to Mayor Priest and Council their proposed work plan for approval. Attachments: Park Commission 2012 Work Plan Options Considered: #1- Approved the proposed Parks Commission 2012 Work Plan. #2- Do not approve the proposed Parks Commission 2012 Work Plan, and provide direction to staff. _ _._ .. _.... ........... ........ ..... _.. .......... MAYOR'S RECOMMENDATION: Option # l; Approval of the proposed Parks Commission 2012 Work Plan. MAYOR APPROVAL: — DIRECTOR PPROVAL: X4#1 Com ttee Council Committee Council COMMITTEE RECOMMENDATION: I move to forward the 2012 Parks Commission Work Plan to the full Council January 17, 2011 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Parks Commission 2012 Work Plan " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # 22 SL J9 t� 04 P CL m 3!m W o� } UL a c c c E En N N N Cl) N to ccc 7 to � m L � > win O Q C O �O N O Y O N O co E H �N N o v y c rn rn cN O U):3 in C O I s x C U •N m 'O = E Z •« = O to N Y d N O V N m O LL E O ca E E` E .-. 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