PRHSPSC PKT 02-14-2012City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
February 14, 2012 City Hall
5:30 p.m. H lebos Conference Room
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: January 10, 2012
B. Retainage Release for All Around Fence
C. CrimeReports.com
MEETING AGENDA
5. PENDING ITEMS
• Banners
• Festivals
• Concept of Housing in South King County
6. NEXT MEETING: Tuesday, March 13, 2012 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members city staff
Susan Honda, Chair Cary M. Roe, P.E., Director of Pants, Public Works and Emergency Management
Roger Freeman Mary Jaenicke, Adminisbarive Assistant II
Linda Kochmar
Action
Council Date
Presenter Page
or Info
3
Action
N/A
Ikerd 7
Action
Consent
2/21/12
Wilson 9
Information
N/A
5. PENDING ITEMS
• Banners
• Festivals
• Concept of Housing in South King County
6. NEXT MEETING: Tuesday, March 13, 2012 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members city staff
Susan Honda, Chair Cary M. Roe, P.E., Director of Pants, Public Works and Emergency Management
Roger Freeman Mary Jaenicke, Adminisbarive Assistant II
Linda Kochmar
City of Federal Way
City Council
PARKS RECREATION HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, January 10, 2012
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Jeanne Burbidge, Council member Freeman.
Council Members in Attendance: Council member Linda Kochmar, Council member Susan Honda, and Council
member Bob Celski
Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director, Parks, Public Works and
Emergency Management, Amy Jo Pearsall, City Attorney, Ken Miller, Deputy Director Public Works, Ann Dower,
Senior Engineering Plans Reviewer, John Hutton PRCS Supervisor, Jason Gerwen, Parks & Facilities Supervisor,
Leah Fraine, Arts & Special Events Coordinator and Mary Jaenicke, Administrative Assistant It.
Guest: Maureen Hathaway, Arts Commission; Diana Noble-Gulliford, President, Federal Way Historical Society,
JoAnn Hugill President Park Pals; Chuck Gibson North Lake Management District
Chair Burbidge called the meeting to order at 5:40p.m.
Public Comment: Diana Noble-Gulliford from the Federal Way Historical Society (FWHS) thanked the Arts
Commission for their assistance, and she appreciates their solid working relationship. She stated that the FWHS
submitted two applications for Contract for Services. They received funding for replacing the panels, but did not
receive funding for assistance in restoring the Denny Cabin. They would like to bring some finality to the
restoration of the Denny Cabin. She would like to know where the FWHS fits in with the City as far as receiving
funding for the project. She is looking for support and direction in seeking funding for this project. Ms. Noble-
Gulliford distributed hand-outs for the scope of work on Phase 2 and Phase 3 of the Denny Cabin Restoration
projects. She stated that Phase 2 has been completed and they are moving into Phase 3. Chair Burbidge thanked
her, and stated that this would be put on an agenda for future discussion.
JoAnn Hugill from Park Pals thanked city staff and the Park Patrons. She also wanted to thank the many people and
businesses in the community that donated money towards the fountain at French Lake. It has taken them two years
to raise $4,000. There was also an anonymous donor that donated $5,000. She stated that the park looks beautiful.
Commission Comment: None
APPROVAL OF SUMMARY
Council member Freeman moved to approve the December meeting summary. Council member Burbidge
seconded. Motion passed.
BUSINESS ITEMS
Amend FWRC 7.030.010 and 7.030.040 Regarding Prohibition of Internal Combustion Engines on Steel
Lake and North Lake
Ms. Dower reported that this amendment is to prohibit the use of internal combustion engines on Steel Lake and
North Lake. These lakes were chosen because they have public access and the city can enforce it. She stated that
prohibiting internal combustion engines in North Lake and Steel Lake has been under King County code. Since the
incorporation of Federal Way, King County has dropped these lakes from their code, and Federal Way's code
language needs to reflect the intent to continue that prohibition. This amendment makes the prohibition enforceable
and official. Ms. Dower stated that there are several reasons to prohibit these engines. The primary reasons are
noise, and discharge of pollutants directly into the lake. This has been presented to both the Steel Lake and North
Lake management districts and they are in support of this amendment. Violations will be enforceable by the Police
Department or Code Enforcement. Council member Freeman asked if there had been complaints about this. He
wanted to know why this is coming up now. Ms. Dower answered that it has come up through the years, and there
has been some ambiguity on whether or not this is enforceable. Mr. Roe stated that historically before we
incorporated to be a city, King County had an ordinance that prohibited it. In the past 20 years, people have
assumed that this was still in place because the King County sign is still posted. This is more of a housekeeping
item to continue the prohibition. Chuck Gibson stated that both Lake Management Districts voted to pass this
unanimously, and they are very interested in getting this passed. Council member Freeman moved to forward
the proposed ordinance to First Reading on January 17, 2012 City Council meeting. Council member
Burbidge seconded. Motion passed.
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday January 10, 2012 Summary
Page 2
Arts Commission 2012 Work Plan
Mr. Hutton reported that the Arts Commission schedules a retreat every year to discuss and plan the work plan for
the following year. Council member Honda stated that the Steel Lake Park 70`h Anniversary is on the work plan.
She would like to know if the City was going to be doing anything, or would it be up to the Arts Commission to
make it happen? Mr. Roe answered that the FWHS is also interested in the event; the City's role has not been
defined. He is unsure if there is funding at this time. Council member Burbidge stated that there may be some
discussion at the Council retreat. Council member Kochmar stated that the Water & Sewer is as old as Steel Lake
Park. She suggested partnering with the Water & Sewer District. Council member Freeman asked a question
regarding a project for the Cultural Outreach Committee. He wanted to know if this would involve getting different
types of cultural art. Council member Honda clarified that this was put in to partner with other local agencies. A
few of the Arts Commissioner's have been working with the School District — they bring in new artwork when a
new school is built. The Fire Department will be assembling a sculpture, and the library has asked for assistance for
the new library. Mr. Roe stated the Public Art Committee has the Sculpture Garden listed as a project. This garden
will be located by the Transit Center, and the artwork there will be rotated every six months. This artwork would
come from many different places. Council member Kochmar wanted to know what happened to Festival Days.
Council member Burbidge stated that in the past this event has not been city sponsored. Council member Kochmar
suggested having Festival Days with many different events grouped together. Council member Burbidge moved
to forward the Arts Commission 2012 Work Plan to the full Council on January 17, 2012 consent agenda for
approval. Council member Freeman seconded. Motion passed.
Arts Commission 2012 Contract for Services
Mr. Hutton stated that the Contract for Services is a program that gives funding to local arts organizations in the
community that provide cultural programs. The local arts organizations submit an application which is reviewed by
the Arts Commission and staff. Each organization is interviewed, and funding recommendations are developed.
Council member Burbidge recused herself from the vote. Due to a lack of a voting quorum, this item was moved
onto the January 17 full Council meeting without a vote.
"On Call" Electrical Services Bid
Mr. Gerwen provided the background information. Bids were sent out to 12 Electrical Contractors, and one bid was
received. JGM was the lone contractor to submit a bid. JGM was contracted by the city to do the energy efficiency
improvements at City Hall. Staff has been very pleased with their service. This contract will be used for projects
that are out of staff s expertise, and emergencies. Council member Freeman moved to forward the
authorization of a bid award for "On Call" Electrical Services in the amount of $60,000 to JGM Technical
Services to the full Council January 17, 2012 consent agenda for approval. Council member Burbidge
seconded. Motion passed.
Third Amendment for Janitorial Services
Mr. Gerwen reported that the city has contracted with SBS Janitorial for the last four years. They provide janitorial
services at City Hall, Police Evidence Building and the Maintenance Facility. This Company has been very good to
work with and they have been very responsive. They have asked for an 8% increase, but they have not had an
increase in 4 years. There was a 9% cut in the janitorial budget, and this Company is still performing very well in
spite of the budget cuts. Council member Freeman moved to forward the third amendment for an additional 2
year contract and increase the compensation by $103,680.00 to the full Council January 17, 2012 consent
agenda for approval. Council member Burbidge seconded. Motion passed.
Parks Commission Work Plan
Mr. Gerwen reported that the Parks Commission Work Plan had been approved previously. This is coming back to
the Committee because the Park Plan has been added to the Work Plan. Council member Freeman inquired about
Steel Lake Funland. Mr. Gerwen answered that the Parks Department is contracting with Leathers & Associates, the
original manufacturer of Steel Lake Funland. A representative from Leathers & Associates is going to come out
and complete a thorough safety inspection and audit. Leathers & Associates will be here on February 21, and they
will submit a report 6-8 weeks after their inspection. The goal is to update and do some renovating of the
playground. They would also like to increase the ADA of the play structure. Mr. Gerwen stated that there are four
certified playground inspectors on staff, they have inspected the playground, and have found that it is safe. Council
member Freeman moved to forward the 2012 Parks Commission Work Plan to the full Council January 17,
2012 consent agenda for approval. Council member Burbidge seconded. Motion passed.
K:\PRHSPS Committee\2012\0 110 12 min.doc 4
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday January 10, 2012 Summary
Page 3
Council member Burbidge announced that the next meeting is scheduled for February 14, 2012 and there will be
new committee members.
Council member Kochmar inquired about the coffee cart located in the downstairs lobby of City Hall. Mr. Roe
answered that initially Don the current vendor was not interested in renewing his contract. An RFP was issued, and
Don was the only vendor that responded. He is hoping that there will be an increase in business with new
occupancy in two buildings located close to City Hall. Staff is currently working on a new contract.
Council member Kochmar also wanted to know how the Splash Cafe at the Community Center is doing. Mr. Roe
answered that the Cafe is not doing as well as he would like it to. Jim Ross the current vendor has reduced his
hours of operation. In return for the reduction in his hours of operation, Mr. Roe negotiated with him the ability for
the Federal Way Community Center to sell water, power bars, and flavored water. Mr. Roe stated that he is going
to compare the Community Center sales with the Cafe sales, and if the sales are comparable, then there may be a
decision for the city to take over the operations of the Cafe. If the City does not take over the operations, then they
may go out to bid at the end of the year. Mr. Roe has talked with Mr. Ross on some Marketing ideas, his menu and
his employee's presence.
NEXT MEETING
February 14, 20 t 2.
ADJOURNMENT
Meeting adjourned at 6:44p.m.
K:\PRHSPS Committee\2012\011012 min.doc 5
COUNCIL MEETING DATE: February 21, 2012 ITEM #:
..... _.. _............. ...............
..._. _ _...................__.... .
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ALL AROUND FENCE RETAINAGE RELEASE
POLICY QUESTION: Should the City accept the contract with All Around Fence as complete and
authorize staff to release their Retainage?
COMMITTEE: PRHSPS MEETING DATE: Feb 14, 2012
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY Stephen Ikerd, Parks & Facilities Manager DEPT: PRCS
History: The City contracted with All Around Fence to provide backstops and fencing at Lakota Park in the
amount of $40,405.50 including tax. All Around Fence has completed all the work within this contract. Prior to the
release of Retainage on any Public Works project, the City Council must accept the work as complete to meet State
Department of Revenue and Department of Labor and Industries requirements.
Expenditure Summary including tax:
$36,900.00 — Contract total
3,505.50 — sales tax
$40,405.50 — Total project cost 5% Retainage held from the $36,900.00 = $1845.00
Options Considered:
#I - Accept the contract as complete and release Retainage.
#2 - Do not accept the contract as complete, and provide direction to staff.
MAYOR'S RECOMMENDATION: Option # 1: Recommend Council accept the contract as complete and authorize
staff to release Retainage in the amount of $1845.00 to All Around Fence.
MAYOR APPROVAL: &V Council DIRECTOR APPROVAL: �l
omm� ee Committee Council
COMMITTEE RECOMMENDATION: I move to forward the acceptance of the All Around Fence contract as
complete and authorize staff to release their $1845.00 Retainage to the full Council February 21, 2012 consent
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to accept the contract as complete and authorize staff to release
Retainage in the amount of $1845.00 to All Around Fence "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
IsT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED - 08/12/2010 _
RESOLUTION #
COUNCIL MEETING DATE: N/A ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CRIMEREPORTS.COM
POLICY QUESTION: N/A
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE:
SAFETY COUNCIL COMMITTEE (PRHS&PS) February 14, 2012
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution Other — Information
Only
STAFF REPORT BY: COM Cathy Schrgck — ` DEPT: Police
Attachments:
1. PRHS&PS Memo
Options Considered: N/A
MAYOR'S RECOMMENDATION: , f
MAYOR APPROVAL: �' ��//� DIRECTOR APPROVAL:. �✓i%1Ja.t GN+�iti'+-I�lr/i1JrL
ZCSn�u�i i Council Committee Council
COMMITTEE RECOMMENDATION:: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
❑ APPROVED
COUNCIL BELL #
❑ DENIED
1sT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED –08/12/2010
RESOLUTION #
W
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: February 14, 2012
TO: Parks, Recreation, Human Services and Public Safety Council Committee
FROM: Brian J. Wilson, Chief of Police
SUBJECT: INFORMATIONAL — CrimeReports.com
Background
For the last several years the citizens of Federal Way have been requesting more access to crime
incidents occurring in Federal Way. In a recent citizen survey of the police department, citizens
requested more timely information about police activity in their neighborhoods. I researched
three of the most popular on-line crime mapping sites:
RAIDS online: www.raidsonline.com
CrimeReports: www.crimereports.com
CrimeMapping.com: www.crimemapping.com
Upon review of each vendor, CrimeReports.com would provide the best service for the citizens
of Federal Way. Each vendor provides similar features: email notification to its subscribers,
searching capabilities, and basic analysis of crime for the subscribing police agency.
An annual subscription cost for CrimeReports.com is $2,388; however, a 3 -year subscription
would allow the City to realize a discount of 20% at $ 5,731.20. This vendor will provide the
best product and service for our citizens. The software has been reviewed and approved by the
IT Manager. The first 3 -year subscription cost can be paid from the Police Department budget —
(line item to be identified). This decision allows the City to capitalize on the discount and
provide an enhanced service to the citizens. The on-going cost would then be identified in the
2015/16 budget as a new program to be added to the IT 502 maintenance contract expenses.
CrimeReports.com is based out of Salt Lake City, Utah and very familiar with Spillman. This
will make integrating our two systems much easier. CrimeReports.com has over 22 clients in
Washington.
King County Agencies: Beaux Arts, Burien, Covington, Des Moines, Kenmore, King County
Sheriff, Lake Forest Park, Maple Valley, New Castle, Renton, Sammamish, SeaTac, Shoreline,
and Tukwila. Kent is considering signing up.
Pierce County Agencies: Tacoma, Orting, Sumner.
Thurston County Agencies: Lacey, Olympia, Tumwater, and Yelm
The widespread use of CrimeReports.com in the Puget Sound region will benefit our citizens.
Prospective businesses or citizens can review accurate; real time criminal activity. Thus
providing citizen's a better perspective of crime because they will fluidly be able to view not
only Federal Way, but nearby cities. All registered sex offenders in King County are listed
through CrimeReports.com. CrimeReports.com also has a module for citizens to submit
anonymous tips, which will also be a valuable resource for police.
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Program Description: Online crime mapping program for citizens and businesses of Federal
Way. The cost to the end user/subscriber is free. Cost for the police department for a three -years
subscription is $x,731.20. .
Data connection will be handled internally, with a one time initial set-up utilizing resources of
our IT Department and Police Department staff.
Program Need: Provide timely crime information to prospective and current citizens/businesses
in Federal Way.
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