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PRHSPSC MINS 01-10-2012City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Council member Freeman. Council Members in Attendance: Council member Linda Kochmar, Council member Susan Honda, and Council member Bob Celski Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director, Parks, Public Works and Emergency Management, Amy Jo Pearsall, City Attorney, Ken Miller, Deputy Director Public Works, Ann Dower, Senior Engineering Plans Reviewer, John Hutton PRCS Supervisor, Jason Gerwen, Parks & Facilities Supervisor, Leah Fraine, Arts & Special Events Coordinator and Mary Jaenicke, Administrative Assistant II. Guest: Maureen Hathaway, Arts Commission; Diana Noble-Gulliford, President, Federal Way Historical Society, JoAnn Hugill President Park Pals; Chuck Gibson North Lake Management District Chair Burbidge called the meeting to order at 5:40p.m. Public Comment: Diana Noble-Gulliford from the Federal Way Historical Society (FWHS) thanked the Arts Commission for their assistance, and she appreciates their solid working relationship. She stated that the FWHS submitted two applications for Contract for Services. They received funding for replacing the panels, but did not receive funding for assistance in restoring the Denny Cabin. They would like to bring some finality to the restoration of the Denny Cabin. She would like to know where the FWHS fits in with the City as far as receiving funding for the project. She is looking for support and direction in seeking funding for this project. Ms. Noble-Gulliford distributed hand-outs for the scope of work on Phase 2 and Phase 3 of the Denny Cabin Restoration projects. She stated that Phase 2 has been completed and they are moving into Phase 3. Chair Burbidge thanked her, and stated that this would be put on an agenda for future discussion. JoAnn Hugill from Park Pals thanked city staff and the Park Patrons. She also wanted to thank the many people and businesses in the community that donated money towards the fountain at French Lake. It has taken them two years to raise $4,000. There was also an anonymous donor that donated $5,000. She stated that the park looks beautiful. Commission Comment: None APPROVAL OF SUMMARY Council member Freeman moved to approve the December meeting summary. Council member Burbidge seconded. Motion passed. BUSINESS ITEMS Amend FWRC 7.030.010 and 7.030.040 Regarding Prohibition of Internal Combustion Engines on Steel Lake and North Lake Ms. Dower reported that this amendment is to prohibit the use of internal combustion engines on Steel Lake and North Lake. These lakes were chosen because they have public access and the city can enforce it. She stated that prohibiting internal combustion engines in North Lake and Steel Lake has been under King County code. Since the incorporation of Federal Way, King County has dropped these lakes from their code, and Federal Way’s code language needs to reflect the intent to continue that prohibition. This amendment makes the prohibition enforceable and official. Ms. Dower stated that there are several reasons to prohibit these engines. The primary reasons are noise, and discharge of pollutants directly into the lake. This has been presented to both the Steel Lake and North Lake management districts and they are in support of this amendment. Violations will be enforceable by the Police Department or Code Enforcement. Council member Freeman asked if there had been complaints about this. He wanted to know why this is coming up now. Ms. Dower answered that it has come up through the years, and there has been some ambiguity on whether or not this is enforceable. Mr. Roe stated that historically before we incorporated to be a city, King County had an ordinance that prohibited it. In the past 20 years, people have assumed that this was still in place because the King County sign is still posted. This is more of a housekeeping item to continue the prohibition. Chuck Gibson stated that both Lake Management Districts voted to pass this unanimously, and they are very interested in getting this passed. Council member Freeman moved to forward the proposed ordinance to First Reading on January 17, 2012 City Council meeting. Council member Burbidge seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 10, 2012 Summary Page 2 K:\PRHSPS Committee\2012\011012 min.doc Arts Commission 2012 Work Plan Mr. Hutton reported that the Arts Commission schedules a retreat every year to discuss and plan the work plan for the following year. Council member Honda stated that the Steel Lake Park 70th Anniversary is on the work plan. She would like to know if the City was going to be doing anything, or would it be up to the Arts Commission to make it happen? Mr. Roe answered that the FWHS is also interested in the event; the City’s role has not been defined. He is unsure if there is funding at this time. Council member Burbidge stated that there may be some discussion at the Council retreat. Council member Kochmar stated that the Water & Sewer is as old as Steel Lake Park. She suggested partnering with the Water & Sewer District. Council member Freeman asked a question regarding a project for the Cultural Outreach Committee. He wanted to know if this would involve getting different types of cultural art. Council member Honda clarified that this was put in to partner with other local agencies. A few of the Arts Commissioner’s have been working with the School District – they bring in new artwork when a new school is built. The Fire Department will be assembling a sculpture, and the library has asked for assistance for the new library. Mr. Roe stated the Public Art Committee has the Sculpture Garden listed as a project. This garden will be located by the Transit Center, and the artwork there will be rotated every six months. This artwork would come from many different places. Council member Kochmar wanted to know what happened to Festival Days. Council member Burbidge stated that in the past this event has not been city sponsored. Council member Kochmar suggested having Festival Days with many different events grouped together. Council member Burbidge moved to forward the Arts Commission 2012 Work Plan to the full Council on January 17, 2012 consent agenda for approval. Council member Freeman seconded. Motion passed. Arts Commission 2012 Contract for Services Mr. Hutton stated that the Contract for Services is a program that gives funding to local arts organizations in the community that provide cultural programs. The local arts organizations submit an application which is reviewed by the Arts Commission and staff. Each organization is interviewed, and funding recommendations are developed. Council member Burbidge recused herself from the vote. Due to a lack of a voting quorum, this item was moved onto the January 17 full Council meeting without a vote. “On Call” Electrical Services Bid Mr. Gerwen provided the background information. Bids were sent out to 12 Electrical Contractors, and one bid was received. JGM was the lone contractor to submit a bid. JGM was contracted by the city to do the energy efficiency improvements at City Hall. Staff has been very pleased with their service. This contract will be used for projects that are out of staff’s expertise, and emergencies. Council member Freeman moved to forward the authorization of a bid award for “On Call” Electrical Services in the amount of $60,000 to JGM Technical Services to the full Council January 17, 2012 consent agenda for approval. Council member Burbidge seconded. Motion passed. Third Amendment for Janitorial Services Mr. Gerwen reported that the city has contracted with SBS Janitorial for the last four years. They provide janitorial services at City Hall, Police Evidence Building and the Maintenance Facility. This Company has been very good to work with and they have been very responsive. They have asked for an 8% increase, but they have not had an increase in 4 years. There was a 9% cut in the janitorial budget, and this Company is still performing very well in spite of the budget cuts. Council member Freeman moved to forward the third amendment for an additional 2 year contract and increase the compensation by $103,680.00 to the full Council January 17, 2012 consent agenda for approval. Council member Burbidge seconded. Motion passed. Parks Commission Work Plan Mr. Gerwen reported that the Parks Commission Work Plan had been approved previously. This is coming back to the Committee because the Park Plan has been added to the Work Plan. Council member Freeman inquired about Steel Lake Funland. Mr. Gerwen answered that the Parks Department is contracting with Leathers & Associates, the original manufacturer of Steel Lake Funland. A representative from Leathers & Associates is going to come out and complete a thorough safety inspection and audit. Leathers & Associates will be here on February 21, and they will submit a report 6-8 weeks after their inspection. The goal is to update and do some renovating of the playground. They would also like to increase the ADA of the play structure. Mr. Gerwen stated that there are four certified playground inspectors on staff, they have inspected the playground, and have found that it is safe. Council member Freeman moved to forward the 2012 Parks Commission Work Plan to the full Council January 17, 2012 consent agenda for approval. Council member Burbidge seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 10, 2012 Summary Page 3 K:\PRHSPS Committee\2012\011012 min.doc Council member Burbidge announced that the next meeting is scheduled for February 14, 2012 and there will be new committee members. Council member Kochmar inquired about the coffee cart located in the downstairs lobby of City Hall. Mr. Roe answered that initially Don the current vendor was not interested in renewing his contract. An RFP was issued, and Don was the only vendor that responded. He is hoping that there will be an increase in business with new occupancy in two buildings located close to City Hall. Staff is currently working on a new contract. Council member Kochmar also wanted to know how the Splash Café at the Community Center is doing. Mr. Roe answered that the Café is not doing as well as he would like it to. Jim Ross the current vendor has reduced his hours of operation. In return for the reduction in his hours of operation, Mr. Roe negotiated with him the ability for the Federal Way Community Center to sell water, power bars, and flavored water. Mr. Roe stated that he is going to compare the Community Center sales with the Café sales, and if the sales are comparable, then there may be a decision for the city to take over the operations of the Café. If the City does not take over the operations, then they may go out to bid at the end of the year. Mr. Roe has talked with Mr. Ross on some Marketing ideas, his menu and his employee’s presence. NEXT MEETING February 14, 2012. ADJOURNMENT Meeting adjourned at 6:44p.m.