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Parks Comm PKT 03-01-2012City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION March 1, 2012 City Hall 6:30 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — January 5, 2012; Regular Meeting Minutes. There are no minutes from February 2, 2012 as the meeting was cancelled. 4. COMMISSION BUSINESS Topic Title/Description Presenter A. Introduction of New Commissioners Wessel B. Commission Orientation Pearsall C. Les Grove Park Presentation Wessel 5. STAFF REPORTS Topic Title/ Description Presenter A. Parks & Recreation Commission Bylaws Roe B. Earth Day Event; April 21st Ikerd C. Sculpture Park Ikerd 6. OTHER BUSINESS 7. FUTURE MEETINGS/AGENDA ITEMS: The next PRHSPSC Committee meeting will be held Tuesday, March 13, 2012 at 5:30 PM in the Hylebos Conference Room. 8. AGENDA SETTING 9. ADJOURNMENT THE NEXT MEETING IS APRIL 5, 2012 g.•(parks comm mtg notes120121agenda & minutes1030112 agenda.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, January 5, 2012 Hylebos Conference Room 6.30 p.m. City Hall MEETING MINUTES Chair Ailinger called the meeting to order at 6:32 pm. Present: Chair Brian Ailinger, Louise Wessel, Jack Sharlock, George Pfeiffer, Martin Moore, Carol Otto, Dwight Otto and Marie Sciacqua. Staff. Director of Parks, Public Works and Emergency Management Cary Roe, Parks and Facilities Supervisor Jason Gerwen and Parks and Public Works Administrative Assistant Shawna Upton. Guests: Councilmember Jeanne Burbidge, a boy scout from Troop 361 and several members of Park Pals. The December Parks and Recreation Commission regular meeting minutes were approved as written. Motion by Sharlock, Second by Sciacqua. Motion passes. PUBLIC FORUM Anne Heinz -Ryan, Secretary for Parks Pals, wanted to thank the Commission and city staff members for all the hard work that went into making French Lake Park what it is now and hopes it will be the best dog park in the area. Sally Hurst, from Park Pals, also extended a thank you to everyone for the hard work that's gone into the park. Marin Moore recognized Michael, a,boy scout from Troop 361, who is visiting today. COMMISSION BUSINESS MOTION TO AMEND THE AGENDA Chair Ailinger made a motion to amend the agenda as follows: • Cancel the Public Hearing regarding the Park Plan Revision Presentation (Item B) • Add Item F to amend the FWRC 7.030.010 and 7.030.040 Regarding Prohibition of Internal Combustion Engines on Steel Lake and North Lake • Add Item G to Update the 2012 Work Plan to include the Park Plan Revision Motion by Ailinger to amend the agenda, Second by Moore. Motion passes. g:\parks comm mtg notes\2012\agenda & minutes\010512 minutes.doc Parks and Recreation Commission January 5, 2012 Paze 2 NOMINATE & ELECT VICE CHAIR Ailinger nominated Louise Wessel to serve as the vice -chair position and asked if there were any other nominations. Hearing none, a call for vote was requested to confirm Louise Wessel as the new Vice - Chair for the Commission. Passed Unanimously. PUBLIC HEARING — PARK PLAN REVISION PRESENTATION The Public Hearing was cancelled. PARK PLAN DISCUSSION AND RECOMMENDATION Roe stated that due to several months of software conversion challenges, the Park Plan wasn't ready at this time and that was the cause for the public hearing cancellation. He further stated that the purpose of the park plan is to make minor updates; acreages of parks, text changes, additions of new parks, linear feet of park trails and other minor revisions. Roe stated he is exploring some timing issues regarding the due date of the plan. There was a request from the granting agency to have the Park Plan update completed by March. The current comp plan, of which the park plan is an element, does not expire until June of 2012. There is a grant opportunity in early March and Roe hopes that we will still be able to apply for the grant since our plan is still valid. The other path being pursued is a State Statute that was passed to relax the comprehensive plan five-year update requirement to a time period of eight -years. Staff will still continue to work on the update of the park plan. The hope is to bring this item back in February. PRESENTATION ON PLAYGROUND EQUIPMENT Wessel presented a slideshow showing an overview of playground equipment at Fort Steilacoom Park that was done by Leathers in 2005. There are three different elements to that play area: a small toddler area, a children's area and an open field area with rock climbing and swings. Colored materials are made from a composite material. The small toddler area is fenced off and benches have been placed along the fence area for supervising parents. Gerwen pointed out that the footprint for the park is about three times that of Funland. Moore stated his focus is still on making sure there are ample ADA elements for special needs children or adults. He is having a hard time visualizing what types of toys would be incorporated. Discussion continued addressing standard ADA requirements. The standards will be met and then extra elements can be addressed at a later date. Fort Steilacoom is a wonderful example of a regional park. BICYCLE & PEDESTRIAN ADVISORY COMMITTEE DRAFT PLAN FEEDBACK There were no questions or comments from the Commission about the Bicycle & Pedestrian Advisory Committee draft plan. AMEND FWRC 7.030.010 AND 7.030.040 REGARDING PROHIBITION OF INTERNAL COMBUSTION ENGINES ON STEEL LAKE. AND NORTH LAKE Roe provided a summary to the Commission highlighting the proposed changes to the current ordinance. Pfeiffer asked about including Lake Kilarney in the ordinance update. The two lakes that are highlighted in the ordinance are Steel Lake and North Lake. These two lakes are Lake Management Districts. This means residents who reside around the lake have organized themselves and assessed themselves to be able to care for the lakes. Roe stated that if Kilarney is similar enough, it should be included but there is no public boat launch area at Kilarney. Roe also pointed out that the restrictions in the ordinance would not pertain to authorized law enforcement or emergency vessels or watercraft, or to authorized vessels or watercraft which are actually engaged in, or being prepared for, duties such as maintenance, scientific study, or protection of lakes or wetlands. Currently, King County has an ordinance that restricts internal combustion engines on those lakes, but it was later realized that Federal Way didn't have an ordinance, so this house -keeping measure would update our code. g:\parks comm mtg notes\2012\agenda & minutes\010512 minutes.doc Parks and Recreation Commission January 5 2012 Page 3 UPDATE THE 2012 WORK PLAN Roe stated that the work plan is going to the PRHSPS Committee January.] e and felt it was appropriate to insert the Park Plan Update into the work plan. Sharlock asked for clarification as to what items were on the final version of the work plan and asked if the turf fields were added. Gerwen stated that care of turf fields is a staff maintenance issue that they are currently working on but there is no action for the Commission to take on this topic. Roe indicated that because action from the Commission was not needed, the City would merely replace one turf field with another, as the approved budget allows. Discussion continued around educating the Commission about how and when fields get repaired or replaced. Gerwen stated those items would come forward in the form of a staff report to the Commission. Motion by Sharlock to include the Park Plan Update as an additional item in the 2012 Work Plan during the 1st and 2nd quarter. Second by Sciacqua. Motion passes. STAFF REPORTS LEATHERS REPORT UPDATE Gerwen provided an update with the actual costs for bringing Leathers out to perform a full safety inspection audit on Funland. A representative will be here on February 21" and the inspection will most likely be performed on the 22nd. Actual costs for those services are $2,050.99, including a full report in a hard copy version. The City will provide a rental car for transportation and the representative will be housed at Dumas Bay Centre. Gerwen stated he is in the process for creating a Professional Services Agreement to detail the type of services we require and the costs associated with that service. Roe stated there are at least three objectives he'd like to see moving forward. First, from a safety perspective what is the integrity of the current structure as it is now? Second, what can we do to improve upon what we have in regards to adding new components while keeping the same `character' of the equipment? Third, how can we expand or improve upon the ADA components that we have today? Discussion continued regarding what to expect from the study and how the current equipment can be best updated. When the study has been completed, it will be brought back to the Commission so more detailed discussions can take place. Gerwen stated he thinks the report will be ready to present to the Commission at the April meeting. PANTHER LAKE MASTER PLAN UPDATE Roe provided an update about the discussions held at the last meeting. Roe stated that everyone was pleased with the work that Huitt-Zollars has provided. Particularly, how to get from West Hylebos Wetland Park to the BPA Panther Lake area. The other item addressed by Huitt-Zollars was how the Panther Lake area can be enhanced. The City has worked with Huitt-Zollars to prepare a scope of work and they are getting close to being able to produce a proposal for us. There are several pieces of information that the City has found that will aid in keeping costs down. Some records found include surveying, asbuilt drawings of the dam itself, geotechnical information, elevation of the lake and other information. That information will be sent to Huitt-Zollars to aid in preparation of their proposal. Roe expects to have a scope for staff review in February sometime and the hope it to have something to bring forward to the Commission in March and further discussions can be held. OTHER BUSINESS Sharlock stated he would like to look at other fields and parks and see what schools are doing to fund their use of the area parks and fields. He would like to figure out how we can secure support from the schools to better leverage funds. Roe indicated the challenge is everyone is facing budget challenges right g:\parks comm mtg notes\2012\agenda & minutes\010512 minutes.doc Parks and Recreation Commission, January 5, 2012 Page 4 now. A recent survey showed that students that are physically active perform better in school. Roe finds it interesting that schools are choosing to cut Physical Education programs to help control costs. The City will be exploring opportunities to gain funding support from the School District. Sharlock stated that he'd like to see schools contributing because they are using the fields quite heavily and should be contributing like everyone else. The funding challenge remains and the choice between education and physical activity is a tough one. The City has a relationship with the School District and will continue to explore available options. Ailinger inquired about the status of the Alternate Commission members. Upton stated the last report from the Clerk's office indicated there was one application received but that a second advertisement was placed in the paper. Interviews are scheduled at the City Council meeting on January 17t'. Park Plan Public Hearing Park Plan Review Presentation on Les Grove Park NEXT MEETING/AGENDA ITEMS ADJOURNMENT Chair Ailinger adjourned the meeting at 7:48 p.m. NEXT MEETING IS FEBRUARY 2, 2012 g:\parks comm mtg notes\2012\agenda & m1nutes\010512 minutes.doc