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AG 12-034RETURN TO: �n � EXT: ,�-- _ _ � ! Ci � CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: � ORIGINATING STAFF PERSON: EXT: Z'T'�� 3. DATE REQ. BY:_ TYPE OF DOCUMENT (CHECK ONE�: ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ� ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG o REAL ESTaTE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ IN�2R�nn.a-��s �OTHER C�i � ..�1..1M��V1�►�.�O�n � ( 5. PROJECT NAME: �. � Cc. � � J ` Ne�o �"r�s1k �' -u�i3 G. NAMEOFCONTRACTOR:�T� vV� ,c� oC�C�s.�n_�aJ��ho� � Z �� ADDRESS: TELEPHONE: E-MatL: Fa,x: SIGNATURE NAME: � C.�'o�( O 2.Si0 TITLE: Q� 7. EXHIBITS AND ATTACHMENTS: � SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE /� ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES o PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL, EXP. 12/31/ UBI # EXP. / / 8. TERM: COMMENCEMENT DATE:� �� ZU I I COMPLETION DATE: ��lA� �. Z013 9. TOTAL COMPENSATION: $"3� �UyI,Ie '� C� I7OC� r����3, (IIdCLUDE EXPENSES AND SALES TAX, IF ANY� (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AN� IDAY RATES� REIMBURSABLE EXPENSE: �1'ES ❑ NO IF �'ES, MAXIMUM DOLLAR AMOUNT: $ 6D�I � IS SALES TAX OWED: ❑ YES �NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY �PURCHASING: PLEASE CHARGE TO: I L' � ' "� �� ' Gtlry" 1 + �� � � JG � �.6�fJ lO. 1�OCUMENT / CONTRACT REVIEW INITIAL / DATE VIEWED � � ( PROJECT MANAGER �j 'L, � DIVISION MANAGER �Z C �A 0��'L'`s�) DEPUTY DIRECTOR �DIRECTOR �� u _ O RISK MANAGEMENT (IF APPLICABLE� /�'Z �LAW DEPT � I IIVITIAL / DATE APPROVED 11. COUNCIL APPROVAL (IF APPLICABLE� COMMITTEE APPROVAL DATE: - l � COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING n � ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: L I�V I I" DATE REC'D: �/� rI Z- ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHI TS � I�� LAW DEPT r I�1 IGNATORY (MAYOR OR DIRECTOR� CITY CLERK ❑ ASSiGt�n AG # ❑ SIGNED COPY RETURNED ❑ RETURN ONE ORIGINAL COMMENTS: INITIAL / DATE SIGNED � �� AG# 'O DATE SENT: c� " I� ' ( �L L7 11/9 COMMUTE TRIP REDUCTION PROGRAM IMPLEMENTATION AGREEMENT between King County, Department of Transportation, Metro Transit Division and The City of Federal Way This Commute Trip Reduction Program Agreement (the "Agreement") is entered into by and between King County, a home rule charter county of the State of Washington, through its Department of Transportation, Metro Transit Division (the "County" or "Metro Transit") and the City of Federal Way (the "City"), either of which entity may be referred to hereinafter individually as"Party" or collectively as the "Parties," for the purpose of implementing the Washington State Commute Trip Reduction Law of 1991. WHEREAS, the purpose of RCW 70.94.521, et seq., the "Commute Trip Reduction (CTR) Law," is to reduce air pollution, traffic congestion and fuel consumption by encouraging commuters to use alternative modes of transporta.tion, such as buses, carpools, vanpools,•bicycles, and walking, instead of single occupancy vehicles ("SOV"); and WHEREAS the CTR Law requires local governments in those counties experiencing the greatest automobile-related air pollution and traffic congestion to develop and implement Commute Trip Reduction ("CTR") plans to reduce vehicle miles traveled per employee and drive alone commute trips; and WHEREAS, the CTR Law also requires major employers to develop, implement and promote employee transporta.tion programs to encourage their employees to shift away from drive alone commutes; and WHEREAS, the City has within its jurisdictional boundaries one or more "major employers" and is required by RCW 70.94.527 to develop and implement a commute trip reduction plan; and WHEREAS, the Parties hereto are authorized to enter into this Agreement pursuant to RCW 70.94.527(5); and WHEREAS, King County Code Section 28.94.110 authorizes the King County Executive to enter into agreements with state and local agencies for assistance in implementing the CTR La.w; and WHEREAS, CTR plans developed by local jurisdictions are required to be coordinated and consistent with the CTR plans of adjacent jurisdictions as well as applicable regional plans; and WHEREAS, the City and the County desire through this Agreement to implement the CTR Law consistent with the sta.tute and any applicable rules and regulations; and Commute Trip Reduction Agreement Between King County and the City of Seattle Page 1 of 10 Page 2 WHEREAS, the City can achieve cost efficiencies and administrative consistency by contracting with the County for CTR implementation; NOW THEREFORE, in considera.tion of the terms, conditions, mutual promises and covenants set forth herein, the Parties agree as follows: 1. PURPOSE The purpose of this Agreement is to esta.blish a mechanism that will allow for certain tasks to be undertaken by the County on behalf of the City to implement the City's obligations under the CTR Law and to set forth the r.esponsibilities of the Parties with respect to that objective. 2. DEFINITIONS The following definitions sha11 apply for purposes of this Agreement: "Administrative Representative" means the primary administrative contact for issues related to this Agreement as designated in Section 9.2 of the Agreement. "Affected Employer" means an employer required by RCW 70.94.521 and the City's CTR Plan to implement a CTR program (see also "major employer"). "Commute Trip Reduction Plan (CTR Plan)" means a plan adopted by the City designed to reduce the proportion of single occupant vehicle ("SOV") commute trips and commute trip vehicle miles traveled by employees. "Commute Trip Reduction Program (CTR Program)" means a program designed by an Affected Employer to reduce the proportion of drive alone commute trips and be consistent with the rules established by the Commute Trip Reduction Board. "CTR Funds" means state funds authorized by RCW 70.94.544 and Section 301 of the Natural . Resources biennial budget to help counties and cities implement commute trip reduction plans. "Major Employer" means a private or public employer that employs one hundred or more full- time employees at a single worksite who are scheduled to begin their regular workday between 6:00 a.m. and 9:00 a.m. on weekdays for at least twelve continuous months during the year, as provided in RCW 70.94.521 (herein also known as an"Affected Employer"). "State" is the Washington State Department of Transportation (WSDOT) unless otherwise noted. Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page 2 of 10 Page 3 3. DUTIES AND RESPONSIBILITIES 3.1 Provision of CTR Services. Metro Transit will perform the CTR implementation services specified with particularity in the Scope of Work (the "Work") set forth as Exhibit A, which is atta.ched hereto and incorporated herein by this reference. 3.2 � 4.1 4.2 Reimbursement of Costs. In accordance with the payment and billing provisions set forth in Section 4 of this Agreement, the City will reimburse the County for undertaking the Work pursuant to this Agreement. PAYMENT AND BILLING Payment. The City will reimburse the County for the full costs associated with the County's performance of the wark pursuant to this Agreement. Cost Estimate and Budget. A cost estimate and budget for work to be performed through June 30, 2013 is set forth in Exhibit B, which is attached hereto and incorpora.ted herein by this reference. 4.3 Invoices and Payment Process. The City shall make payments to the County for Work performed pursuant to this Agreement upon receipt of detailed billing invoices from the County. T'he City shall make payment to the County within thirty (30) days of receipt of a billing invoice from the County. The County shall submit invoices and a quarterly progress report to the City per the following schedule: Payment 4.4 1 St payment 2" payment 3` payment 4�` payment 5�` payment 6�' payment 7�' payment 8�' payment Tota1 Fixed Payment $4,130.75 $4,130.75 $4,130.75 $4,130.75 $4,130.75 $4,130.75 $4,130.75 4 130.75 $33,046.00 Invoice Submitted No Earlier Than September 30, 2011 December 31, 2011 March 31, 2012 June 30, 2012 September 30, 2012 December 31, 2012 March 31, 2013 June 30, 2013 Payment Amounts. Each payment shall consist of the fixed amount specified above in Subsection 4.3, plus the following: Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page 3 of 10 Page 4 4.5 5. • Reimbursement of workshop expenses estimated to be$600.00. The City shall pay a percentage share of workshop expenses based on the percentage of the total registrants for the workshop representing worksites in the City. The workshop expenses to be shared by the City shall consist of a fixed labor element plus actual non-labor expenditures. The fixed labor element shall be as follows: - ETC Orientation - Program Implementa.tion - Survey Briefmg - Additional Workshops $520.00 fixed labor charge per workshop $520.00 fixed labor charge per workshop $182.00 fixed labor charge per workshop $52.00 fixed labor charge per hour for King County trainers Reimbursement of Pre-Termination Costs Incurred. In the event of termination pursuant to the provisions of Section 7(Termination) of this Agreement, the City shall reimburse the County for all costs payable under this Agreement that have been incurred up to and including the effective date of ternunation. WORK SCHEDULE AND PROGRESS REVIEW 5.1 Progress Reviews. The County shall submit a quarterly report of progress and anticipated activities to jurisdiction representa.tives in a format prescribed by the City and in accordance with WSDOT guidelines. On-going, periodic review of issues and materials will also be conducted with the jurisdiction representa.tives. 5.2 6. State Evaluation Requirements. At the request of the City, the County will provide information to the State for monitoring or evaluation activities. EFFECTIVE DATE AND TERM OF AGREEMENT This Agreement is effective from July 1, 2011. The expiration date for purposes of performing substantive work as described in Exhibit A(Scope of Work) and for incurring costs is June 30, 2013, and for final accounting purposes is July 7, 2013, unless the Parties agree to an extension using the modification procedure provided in Section 8(Changes and Modifications) of this Agreement. Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page 4 of 10 Page 5 7. TERMINATION 7.1 Termination for Default. Either Party may terminate this Agreement in the event the other Party fails to perform a material obligation of this Agreement. Written notice of a Party's intention to terminate this Agreement pursuant to this Subsection 7.1 shall be provided to the other Party not less than fifteen (15) calendar days prior to the effective date of ternunation. 7.2 Termination for Convenience. Either Party to this Agreement may terminate the Agreement, in whole or in part, for convenience and without cause. Written notice of a Pariy's intention to ternunate this Agreement pursuant to this Subsection 7.2 shall be provided to the other Party not less than thirty (30) days prior to the effective date of ternunation. 7.3 County Funding and Termination for Non-Appropriation. Performance of any Work undertaken by the County pursuant to this Agreement in advance of receiving reimbursement by the City beyond the current appropriation year is conditioned upon the appropriation by the County Council of sufficient funds to support the performance of. the Work. Should such an appropriation not be approved, the Agreement shall terminate at the close of the current appropriation year. The appropriation year ends on December 31 of each year. 7.4 Termination Due to Loss of State Funding. If at any time during the Agreement period the State acts to terminate, reduce, modify, or withhold CTR Sta.te Funds allotted to the City pursuant to RCW 79.94.544 then either Party may terminate this Agreement by giving thirty (30) da.ys advance written notice to the other Party. 8. CHANGES AND MODIFICATIONS Either Party may request changes to the provisions of this Agreement. Any such changes must be mutually agreed upon and incorporated by written amendment to this Agreement. No variation or alteration of the terms of this Agreement will be valid unless made in writing and signed by authorized representatives of the Parties hereto. 9. NOTIFICATION AND IDENTIFICATION OF CONTACTS 9.1 Administrative Representatives. Both Parties shall designate an administrative representative to act as the contact person for matters pertaining to this Agreement. Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page 5 of 10 Page 6 9.2 Contact Persons and Addresses. For the County: Mr. Matt Hansen, Supervisor of Market Development or Designee King County Metro Transit 201 S. Jackson St., KSC-TR-0411 Seattle, WA 98104-2615 (206) 263-3598 For the City: Mr. Sara.dy Long, Traffic Engineer City of Federal Way 33325 8 th Ave South Federal Way, WA 98003 (253) 835-2743 9.3 Notice. Any notice or communication required or permitted to be given pursuant to this Agreement shall be in writing and shall be sent postage prepaid by U.S. Mail, return receipt requested, to the Parties' respective administrative representa.tives at the addresses identified in Subsection 9.2 of this Agreement. 10. DISPUTE RESOLUTION PROCESS The Parties, through their designated representatives identified in Subsection 9.2 of this Agreement, shall use their best efforts to resolve any disputes pertaining to this Agreement that may arise between the Parties. If these designated representatives are unable to resolve a dispute, the responsible project managers of both Parties shall review the matter and attempt to resolve it. If they are unable to resolve the dispute, the matter shall be reviewed by the department directors of both Parties or his or her designee. The Parties agree to exhaust each of these procedural steps before seeking to resolve disputes in a court of law or any other forum. 11. AUDITING OF RECORDS, DOCUMENTS AND REPORTS The State Auditor and any of its representatives shall have full access to and the right to examine during normal business hours and as often as the State Auditor may deem necessary, all the records of the City and the County with respect to a11 matters covered in this Agreement. Each Party to the Agreement shall have similar access and rights with respect to the records of the other Party. Such representatives shall be pernutted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this Agreement. The CounTy shall require any subcontractors performing work on this Agreement to grant the State, the State Auditor, and any of their representatives, comparable Commute Trip Reduction Program Implementatibn Agreement Between King County and the City of Federal Way Page 6 of 10 Page 7 audit rights as set forth in this Section. Such rights last for six (6) years from the date final payment is made hereunder. 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 To the maximum extent permitted by law, each Pariy shall defend, indemnify and hold harmless the other Party and a11 of its officials, employees, principals and agents from all claims, demands, suits, actions, and liability of any kind, including injuries to persons or damages to property, which arise out of, are connected with, or are due to any negligent acts or omissions of the indemnifying Party, its contractors, and/or officials, employees, agents, or representatives in perfornung work under this Agreement; provided, however, that if (and only i fl the provisions of RCW 4.24.115 apply and any such damages and injuries to persons or property are caused by or result from the concurrent negligence of the City or its contractors, officials, employees, agents, or representatives, and the County or its contractors, officials, employees, agents, or representatives, each Party's obligation hereunder applies only to the extent of the negligence of such Party or its contractors, officials, employees, agents, or representatives. Each Party specifically assumes potential liability for actions brought by its own employees against the other Party and for that purpose each Party specifically waives, as to the other Party only and only to the extent necessary to fulfill its obligations under this Agreement, any immunity under the Worker's Compensation Act, RCW Title 51; and the Parties recognize that this waiver was the subject of mutual negotiation and specifically entered into pursuant to the provisions of RCW 4.24.115, if applicable. 12.2 The City acknowledges it is solely responsible for its compliance with the CTR Act, and for the�adoption, implementation, and enforcement of any City ordinances, plans, and programs related to the CTR Act. The City shall indemnify and hold the County harmless from, and shall process and defend, at its own expense, any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs arising out of, in connection with, or incidental to any act or omission of the City or any of its officers, employees, subcontractors or agents in adopting or enforcing any City ordinances, plans and programs related to the CTR Act. 12.3 The Parties hereto acknowledge that the State of Washington is not liable for damage or claims from damages arising from any act or omission of the County or the City under this Agreement. 12.4 In the event any Party incurs attorney's fees, costs or other legal expenses to enforce provisions of this section against the other Parly, all such fees, costs, and expenses shall be recoverable by the prevailing party. Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page 7 of 10 Page 8 13. LEGAL RELATIONS 13.1 No Third Party Beneficiaries. It is understood that this Agreement is solely for the benefit of the Parties hereto and gives no right to any other person or entity. 13.2 No Partnership or Joint Venture. No joint venture, agent-principal relationship or partnership is formed as a result of this Agreement. No employees or agents of one Party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees or agents of the other Party. 13.3 Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 13.4 Jurisdiction and Venue. The King County Superior Court, situated in Seattle, Washington, shall have exclusive jurisdiction and venue over any legal action arising under this Agreement. 13.5 Mutual Negotiation and Construction. This Agreement and each of the terms and provisions hereof sha11 be deemed to have been explicitly negotiated between, and mutually drafted by, both Parties, and the language in a11 parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either Party. 13.6 Severability. If any provision of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall not be affected thereby if such remainder would then continue to serve the purposes and objectives originally contemplated by the Parties. 13.7 Waiver of Default. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless sta.ted to be such in writing, signed by duly authorized representatives of the Parties, and attached to the original Agreement. 13.8 Assignment. Neither this Agreement, nor any interest herein, may be assigned by either Party without the prior written consent of the other Party. 13.9 Binding on Successors and Assigns. This Agreement and all of its terms, provisions, conditions, and covenants, together with any exhibits and attachments now or hereafter made a part hereof, shall be binding on the Parties and their respective successors and assigns. 13.10 Rights and Remedies. Both Parties' rights and remedies in this Agreement are in addition to any other rights and remedies provided by law. Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page8of10 Page 9 13.11 Entire Agreement. This Agreement embodies the Parties' entire understanding and agreement on the issues covered by it, except as may be supplemented by subsequent written amendment to this Agreement, and supersedes any prior negotiations, representations or draft agreements on this matter, either written or oral. 13.12 Survival. The provisions of this Section 13 (Legal Relations) shall survive any termination of this Agreement. 14. FORCE MAJEURE Either Party to this Agreement sha11 be excused from perfbrmance of any responsibilities and obligations under this Agreement, and shall not be liable for damages due to failure to perform, during the time and to the extent that it is prevented from performing by a cause directly or indirectly beyond its control, including, but not limited to: any incidence of fire, flood, snow, earthquake, or acts of nature; strikes or labor actions; accidents, riots, insurrection, terrorism, or acts of war; order of any court of competent jurisdiction or authorized civil authority commandeering material, products, or facilities by the federal, state or local government; or national fuel shortage; when satisfactory evidence of such cause is presented to the other Party to this Agreement, and provided that such non-performance is beyond the control and is not due to the fault or negligence of the Party not performing. In no event should this provision eliminate the obligation of the City to make payment to the County for the Work performed pursuant to this Agreement. 15. COMPLIANCE WITH APPLICABLE LAV�S The Parties agree to comply with all applicable federal, state, and local laws, rules, and regulations, including those pertaining to nondiscrimination and agree to require the same of any subcontractors providing services or performing any of the Work using funds provided under this Agreement. Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page 9 of 10 Page 10 16. EXECUTION OF AGREEMENT — COUNTERPARTS This Agreement may be executed in two (2) counterparts, either of which shall be regarded for a11 purposes as an original. Dated this � day of , 2011. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest date written below. KING COUNTY DEPARTMENT OF TRANSPORTATION METRO TRANSIT DIVISION By: "' �� v��tor obeso, Manager of Service Development Kin County Metro Transit Date: ����' 12 Approved as to form: K.C.P.A.O. CITY OF FEDERAL WAY By: [Name/title] . �. - la� � �' `� Approved as to form: /— B y� ,� City Attorne Date: ��Z�'� �i Commute Trip Reduction Program Implementation Agreement Between King County and the City of Federal Way Page 10 of 10 C) Employer Report: 1. Send report reminder letters 2. Monitor program report receipt 3. Follow up with sites with late program reports via phone or email 4. Review and grant extensions 5. Provide ongoing assistance to ETCs with the online report system 6. Review a11 program reports for completeness and potential for trip reduction • Incentives/Subsidies or Pre-Tax benefit • Parking Management • Guaranteed Ride Home • CTR Program Summary and program promotion plan 7. Assist with development or updating of CTR Program Summary 8. Provide jurisdiction with summary of programs and recommended actions 9. Generate approval letter for City signature 10. Complete report entry and approve in the online system D) Review of Exemptions: 1. Inform ETCs about process and criteria 2. Receive requests and copy to city 3. Review and analyze request and provide comments to City 4. Contact employer as needed, generate and send response per city E) Record Maintenance: 1. Maintain database on all affected sites 2. Maintain database on all ETCs 3. Maintain master file records on all affected sites 4. On a quarterly basis, provide WSDOT with hard copy of each employer program report approved within the quarter 5. Provide WSDOT with an electronic copy of the CTR database of the City's CTR- affected employers, quarterly or as required by WSDOT 6. Provide quarterly report information in format consistent with WSDOT requirements for City to complete state funds billing F� Enforcement: 1. Non-compliance issues with approval by Jurisdiction a. Review legal guidelines (ordinance, municipal code and RCW) b. Document infractions (emails sent, legal files, phone calls) and assemble information for review c. Determine next steps with jurisdiction d. Provide legal files for jurisdiction to review e. Consult with jurisdiction f. Prepare and send correspondence to site g. Follow up with site and negotiate steps for compliance 2 City of Federal Way — Exhibit A Commute Trip Reduction Services Contract Scope of Work Period: July 1, 2011, through June 30, 2013 King County will implement all elements of the City of Federal Way CTR workplan through the following activities I. ReQUired Activities A) Notification of new worksites and consultation with new ETCs: 1) Notify new sites a. Identify conta.ct for potential sites b. Send notification inquiry letter c. Follow up with site d. Confirm status and send second letter e. Secure state code f. Create timeline and legal file 2) Meeticonsult with ETC at new sites a) Discuss CTR timeline and requirements of the law b) Assist with baseline survey c) Assist with program development and submittal of initial program report 3) Meeticonsult with new ETCs at existing sites a) Discuss the requirements of the law, provide copy and discuss survey results and current approved program report, assist with updating CTR program summary, describe training and networking opportunities b) Assist with program element implementation (when necessary) B) Administration of CTR Surveys: 1. Prepare and send survey notifications and an enhanced survey response form (SRF) to each site 2. Schedule and hold survey briefings 3. Follow up with phone calls and emails for sites with late SRFs 4. Review and grant extensions 5. Set up and assist sites in the online survey system 6. Mail surveys to, and assist sites with paper surveys 7. Track survey completion and processing 8. Generate and send next steps letter and survey results report to site 9. Analyze survey results and make recommendations for program improvements for sites not making progress; recommendations based on review of survey data, site characteristics, worksite policies and zip code data 10. Meet with ETCs and PM or management to discuss program recommendations, explain product and incentive opportunities and program promotion II. Employer Service Activities A) Employer Training: 1. Schedule, promote, register and conduct ETC Training: a. Part 1 of Basic Training (Orientation to the CTR Law) b. Part 2 of Basic Training (Program Implementation and Promotion) a Survey briefings 2. Track training attendance and notify ETCs of training requirement 3. Provide other training (as applicable) B) Incentives: Purchase incentives for worksites as directed by the City C) Promotion, Marketing and Employer Outreach: 1. Respond to ETCs questions and requests regarding CTR requirements, surveying, reporting, transit service, commute options, commute products 2. Utilize tqols and resources available on the internet provided by CTR 3. Conduct employer commute and relocation events a. Conduct origin and destination analysis and provide solution/recommendations b. Conduct route planning andlor van and carpool formations 4. Schedule, promote, engage speakers and facilitate Employer Network group meetings 5. Update and maintain CTR website and printed with current information about transportation infrastructure, commute products and commute related tax information. 6. Send transportation related news/announcements via email to a11 ETCs 7. Coordinate, promote and mail Wheel OptionsBike to Work Day packets to sites K3 CITY OF FEDERAL WAY Commute Trip Reduction Services Period: July 1, 2011 through June 30, 2013 FUNDING State CTR Funds TOTAL FUNDS AVAILABLE NUMBER OF SITES Exhibit B $ 38,869.00 11 CTR SERVICES CONTRACT Required Activities A. Notification of new worksites $ 624 B. Administration of CTR Surveys $ 5,720 C. Employer Report $ 3,718 D. Review of Exemptions $ 624 E. Records Maintenance $ 10,296 F. Enforcement with approval by Jurisdiction $ 624 Total Re uired Activities $ 21,606 Emalover Service A. Employer Training $ 600 B. Incentives $ - C. Promotions, Marketing and Employer Outreach $ 11,440 Total Em lo er Service $ 12,040 CONTRACT TOTAL $ 33,646