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PRHSPSC PKT 03-13-2012 RevisedMEETING AGENDA i. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description A. Approval of Minutes: February 14, 2012 B. Washington Traffic Safety Commission (WTSC) Grant - Traffic Lidar Systems C. Purchase of Late Model SUV for the Police Department for $35,000 or Less from the Seizure Account D. Diversity Commission E. Allocation of funds from the City Center Redevelopment Fund for the proposed interim Sculpture Park and other expenses related to City Center redevelopment efforts. 5. PENDING ITEMS • Banners • Festivals • Concept of Housing in South King County • Festival Days Action Council Date Presenter Page or Info 2 Action N/A Wilson 3 Action Consent 3/20/12 Wilson 5 Action Consent 3/20/12 Pearsall 7 Action First Reading 3/20/12 Doherty 11 Action Consent 3/20/12 6. NEXT MEETING: Tuesday, April 10, 2012 5:30pm — Hylebos Conference Room 7. ADJOURNMENT Committee Members City Staff Susan Honda, Chair Cary M. Roe, P. E, Director of Parks, Public Works and Emergency Management Roger Freeman Mary Jaenicke, Administrative Assistant 11 Linda Kochmar City of Federal Way City Council PARKS, RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 14, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Susan Honda, Council member Freeman, and Council member Kochmar. Council Members in Attendance: Council member Jeanne Burbidge. Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director, Parks, Public Works and Emergency Management, Amy Jo Pearsall, City Attorney, Steve Ikerd Parks & Facilities Manager, and Mary Jaenicke, Administrative Assistant II. Guest: None Chair Honda called the meeting to order at 5:30p.m. Public Comment: None Commission Comment: None APPROVAL OF SUMMARY Council member Freeman moved to approve the January meeting summary. Council member Honda seconded. Motion passed. BUSINESS ITEMS Retainage Release for All Around Fence Mr. Ikerd reported that there is a formal process to go through to release the retainage held from contracts. The city must show the state that the project has been completed, and accepted by the full Council. The City had a contract with All Around Fence to install backstops and fencing at Lakota Park. The amount of the contract was $40,405.50. The work has been completed, and the amount of retainage to be released is $1,845.00. Council member Kochmar moved to forward the acceptance of the All Around Fence contract as complete and authorize staff to release their $1,845.00 Retainage to the full Council February 21, 2012 consent agenda for approval. Council member Freeman seconded. Motion passed. Council member Freeman stated that the site looks good. Mr. Ikerd stated that bleachers and benches for the dugouts will also be added. CrimeReports.com — Information Only Chief Wilson stated that one of the most frequently asked questions and phone calls the Department gets is from citizens wanting crime information on their neighborhood, the city, and the location of where the crimes are taking place. The Federal Way Police Department would like to use a program called CrimesReport.com. With this program, citizens will have the ability to go online and get the information that they are looking for. This program has been successful for many agencies. CrimeReports.com will provide email notifications to subscribers, search capabilities and basic crime analysis. Citizens will also have the ability to provide anonymous tips, and to look up registered sex offenders in their area. The annual subscription is $2,388.00. By doing a 3 year subscription, the cost would be reduced by 20%. Active investigations and personal information will not be put on the program. PENDING ITEMS Chair Honda asked the committee if there was anything they would like to add to pending items. Council member Kochmar would like Festival Days to be added as a pending item. Chair Honda asked who would be in charge of the event. Council member Kochmar stated that it would be the Parks Department, and volunteers, and the funding would come from the Lodging Tax. Council member Kochmar suggested asking other cities what they do. Council member Burbidge stated that Buds n' Blooms Festival is coming up, and they formed their own independent group. NEXT MEETING March 13, 2012. ADJOURNMENT Meeting adjourned at 5:46p.m. COUNCIL MEETING DATE: March 20, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT - TRAFFIC LIDAR SYSTEMS POLICY QUESTION: Should the City of Federal Way / Police Department accept grant funds in the amount of $7,919.04, to purchase two (2) traffic Lidar units. These Lidars would be used to enhance school zone speed enforcement. COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC MEETING DATE: March 6, 2012 SAFETY COUNCIL COMMITTEE (PRHS&PS) CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Lt. Jim Nelson DEPT: Police Attachments: 1. PRHS&PS Staff Report Memo w/ Kustom Signals Quote Options Considered: 1. Accept Grant 2. Reject Grant MAYOR'S RECOMMENDATION: MAYOR APPROVAL: 96fimitted Council DIRECTOR APPROVAL: WAV% 4-131mN 15-il44" 4J1))4 -x Committee Council COMMITTEE RECOMMENDATION: I move to forward the proposed grant funds request to the March 20, 2012 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the acceptance of WTSC grant funds, with a total compensation of $7,919.04, and authorize the Mayor to approve the acceptance of these funds. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # K CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 13, 2012 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: Acceptance of WTSC Grant Money for Two (2) Traffic "ProLaser" Lidar Systems Proposal The Federal Way Police Department is a full service law enforcement agency. A core function of our agency is the Traffic Unit, specifically geared towards Prevention, Education and Enforcement. Our aim is to provide the safest possible roadways for all of our motorists and pedestrians. Most importantly, we are committed to providing safe school zones through strict school zone speed enforcement. Traffic officers use speed measuring devices, (Radars and Lidars), to conduct speed enforcement. Over the years, usage and weather have taken a toll on our current Radar and Lidar equipment. Further, not every traffic officer is equipped with a Lidar system. This proposal requests the acceptance of grant funds to purchase two new Lidar systems. These new Lidars will enable our traffic officers to be more effective in our school zone speed enforcement efforts. Funding Source The Washington Traffic Safety Commission, (WTSC), provides grant funding to law enforcement agencies for school zone speed enforcement. These proposed Lidar systems will be funded entirely from a WTSC grant. Kusto n Signals Quotation: (qty Product Description 2 ProLaser 4 Lidar Systems Unit Price Subtotal $3,616.00 $7,232.00 Washington State Sales Tax @.095 $687.04 Total $7,919.04 4 COUNCIL MEETING DATE: March 20, 2012ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PURCHASE OF A LATE MODEL SUV FOR THE POLICE DEPARTMENT FOR $35,000 OR LESS FROM THE SEIZURE ACCOUNT. POLICY QUESTION: Should the Federal Way Police Department replace Command Staff Vehicle #5701 (2006 Ford Fusion with 83,000 miles) by purchasing a late model used SUV (Chevy Tahoe/Ford Expedition) for $35,000 or less with seizure funds. COMMITTEE: Parks, Recreation, Human Services and Public Safety Council Committee - (PRHS&PS) CATEGORY: ® Consent ❑ City Council Business STAFF REPORT BY: Steve Attachments: 1. PRHS&PS Staff Memo Options Considered: ❑ Ordinance ❑ Resolution Commander MEETING DATE: March 13, 2012 ❑ Public Hearing ❑ Other DEPT: Police 1. Accept the recommendation to replace Command Vehicle #5701 with a late model SW for $35,000 or less with seizure funds. 2. Reject the recommendation to replace Command Vehicle #5701 with a late model SUV for $35,000 or less with seizure funds. MAYOR'S RECOMMENDATION: MAYOR APPROVAL: DIRECTOR APPROVAL: B.w irt.4 _aG��)� 2&2, Co tree Council Committee Council COMMITTEE RECOMMENDATION: "I MOVE TO FORWARD THE RECOMMENDATION TO PURCHASE A LATE MODEL SUV TO REPLACE COMMAND VEHICLE #5701 WITH SEIZURE FUNDS TO THE MARCH 20TH CITY COUNCIL CONSENT AGENDA FOR APPROVAL. " Committee Chair Committee Member Committee Member 111111111 PROPOSED COUNCIL MOTION: "I move approval to purchase a late model used SUV to replace Command Vehicle #5701, using seizure funds, and authorize Police Chief Brian Wilson to purchase said vehicle. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE, COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/27/12 RESOLUTION # 5 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 13, 2012 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: Request to replace Command Vehicle #5701 with a late model used SUV The City of Federal Way Police Department has eleven (11) vehicles allotted to the Special Investigations Unit (SIU). SIU is currently functioning with ten (10) vehicles in the fleet. These vehicles are either seized as a result of criminal investigations or purchased using seizure funds. The maintenance and ongoing expenses for these vehicles are paid for out of the seizure fund. �— I am recommending the purchase of a full sizySUV for SIU to replace vehicle #5701. The purpose of this purchase is to provide the Police Department with a full size SUV that can carry multiple uniformed officers at the same time for emergency deployment. Currently the PD has no vehicles available that meet this operational need. The SUV would be assigned to the Commander Arbuthnot. Commander Arbuthnot is the CIS Commander and the Valley SWAT Commander. The SUV would be used on SWAT operations to carry team members, deliver equipment, and conduct surveillance. Vehicle #5701 is a 2006 Ford Fusion that was purchased in 2007 with seizure funds. The vehicle has approximately 83,000 miles. The Fusion is currently assigned to Gang Detective Jason Ellis and is used by the Special Operations Unit for emphasis projects. The Fusion is a smaller sedan that is difficult to conduct surveillance operations out of. I am recommending trading the fusion in on the new SUV. In addition to the Fusion, vehicle #5721 is a 2004 Pontiac Grand Prix that is assigned to Lt. Grossnickle and is experiencing some significant mechanical issues — the Grand Prix has 103,000 miles on it. I am recommending auctioning the Grand Prix to recoup some of the cost for the SUV. Due to Lt. Grossnickle's position on the PATROL Auto Theft Task Force, he has been assigned a loaner vehicle by the National Insurance Crime Bureau that will be maintained by seizure funds. This vehicle is considered a "loaner" and is not owned by the City of Federal Way. I recommend not replacing vehicle #5721, the Grand Prix, which will reduce the SI1J fleet from ten (10) to nine (9) operational vehicles. The final result of this proposal will reduce the total number of SIU vehicles from ten (10) to nine (9) and it will allow the Police Department to enhance its operations. 6 COUNCIL MEETING DATE: March 20, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: DIVERSITY COMMISSION ITEM #: POLICY QUESTION: Should the City Council Approve the Proposed Ordinance Modifying the Diversity Commission's Responsibilities and Meetings? COMMITTEE: PRHSPSC MEETING DATE: MARCH 13, 2012 CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Pat Richardson, City Attorney DEPT Law Attachments: The intent of the proposed ordinance is to address frugal innovation and become more efficient. Options Considered: 1. Approve the proposed ordinance and forward to the March 20, 2012 City Council Meeting for first reading. 2. Modify the proposed ordinance and forward to the March 20, 2012 City Council Meeting for first reading. 3. Reject the proposed ordinance. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: ///l/� DIRECTOR APPROVAL: Council Com -i finee Council COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on March 20, 2012. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): IST READING OF ORDINANCE MARCH 20, 2012: I move to forward approval of the ordinance to the April 3, 2012) Council Meeting for adoption. 2ND READING OF ORDINANCE APRIL 3,2012: "1 move approval of the proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) 7 ORDINANCE # REVISED- 08/12/2010 RESOLUTION # ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to the Responsibilities and Objectives of the Diversity Commission; amending Federal Way Revised Code 2.65.040. (Amending Ordinance Nos. 92-141 and 94-216) WHEREAS, the City of Federal Way recognizes that cultural diversity is important to the community's quality of life, and WHEREAS, the Federal Way City Council established the Diversity Commission in 1992 pursuant to Ordinance No. 92-141; and WHEREAS, the Diversity Commission requests the City Council refine the Commission's responsibilities and objectives. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. FWRC 2.65.040 is hereby amended to read as follows: 2.65.040 Responsibilities and objectives. The diversity commission shall have the responsibility to pursue the following tasks in the following order of priority: (1) To provide a forum that will encourage input from our culturally diverse citizen group for reviewing and establishing our city's vision. (2) I and staff that wall lead to a greateF undEFstanding of the value of a diveFse GOMMunity tG the (3) To provide outreach to the community in an effort to place the issue of diversity before our citizens in a positive manner. (4) To advise the staff on StFategies to be used iR FeEFWing, hiFing and Vaining a diveFse work (35) To identify obstacles that impede access to city government for all of our community's diverse members. (447) To hold regular public meetings quarterly meetings at least GAGe a PA9Ath and to keep a written record of its proceedings which shall be a pubic record, all in accordance with Washington State law. Ordinance No. 12- Page 1 of 3 Rev 1110 Section 2. Severability. Should any section, subsection. paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 5. Effective Date. This ordinance shall take effect and be in force thirty {30) days from and after its passage and publication, as provided by law. %/I Ordinance No. 12 - 9 Page 2 of 3 Rev 1/10 PASSED by the City Council of the City of Federal Way this day of 2012. CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 12 - 10 Page 3 of 3 Rev 1/10 COUNCIL MEETING DATE: March 20, 2012ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ALLOCATION OF FUNDS FROM THE CITY CENTER REDEVELOPMENT FUND FOR THE PROPOSED INTERIM SCULPTURE PARK AND OTHER EXPENSES RELATED TO CITY CENTER REDEVELOPMENT EFFORTS. POLICY QUESTION: Should the City Council approve up to $30,000 in potential expenditures from the City Center Redevelopment Fund in 2012 to cover costs associated with the proposed Interim Sculpture Park and other expenses associated with City Center redevelopment efforts? COMMITTEE: PRHSPS MEETING DATE: 3/13/12 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Patrick Doherty DEPT: Community & Eco. Dev. Attachments: Interim Sculpture Park conceptual site plan and sculpture images Background: Interim Sculpture Park As part of the City's continuing efforts to enhance the environment in the City Center to make it increasingly attractive for investment and redevelopment, as well as create more amenities for local residents, employees and visitors, under the direction of the Mayor, City staff have initiated the concept of an Interim Sculpture Park on the City -owned vacant parcel immediately adjacent to the Transit Center on the west side. The concept is for a modest investment to accommodate a handful of sculptures on a roughly six-month rotation, arranged on the site with a meandering path that will invite passers-by to stroll through and appreciate the artwork. A call for sculptures, hosted by the Federal Way Arts Commission, has been made, with several artists responding with numerous potential sculptures for consideration. Attached is a compilation of images of the sculptures that have been selected for this first six-month rotation. You will also see a very conceptual diagram of the sculptures' placement on the site and the associated pedestrian trail. The Arts Commission has reviewed the conceptual plan and the artworks initially submitted. The Commissioners also approved a second call for submittals, stating that they did not need to approve individual submittals going forward. The Parks and Public Works Department will accommodate this temporary park with an informal temporary pathway system, consisting simply of a "Trail Mix" surface, as well as provision of standard concrete pads as foundation for these and future sculptures. The timeline for this work, after Council approval, would be approximately the first part of April. The total cost of this work is estimated to be on the order of $8,500. The source of funding available for this expenditure, if approved, would be the City Center Redevelopment Fund which currently includes up to $120,000 in unrestricted funds available for expenditures such as these. Other City Center Redevelopment -Related Expenditures Other expenditures associated with City Redevelopment efforts include utility payments and maintenance of City -owned properties (former AMC Theaters site, Toys R Us building and site); professional services associated with exploration of redevelopment opportunities (such as sketches for potential development of former AMC Theaters site distributed at City Council retreat); advertising for any RFQ's or RFP's; signage (such as for upcoming projects or developments); and any other minor expenses. Staff believes these additional expenses, together with the Interim Sculpture Park expenses cited above, should not exceed $30,000. Options Considered: 1. Approve the potential expenditures of up to $30,000 from the City Center Redevelopment Fund for the Interim Sculpture Park, maintenance and utility payments for City -owned properties, professional services, advertising, signage and miscellaneous expenses related to City Center Redevelopment efforts; 2. Reject the proposal for the above-cited expenditures. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: Council DIRECTOR APPROVAL: Council COMMITTEE RECOMMENDATION: "I move approval of Option _ and placement on the City Council's agenda of its 3/20/12 regular meeting. " Committee Chair Committee Member PROPOSED COUNCIL MOTION: "I move approval of Option BELOW TO BE COMPLETED BY CITY CLERKS OFFICE Committee Member COUNCIL ACTION: ❑ APPROVED COUNCIL BELL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY M viz�** Federal • 11116 Proposed Interim Sculpture Park Located next to the Federal Way Transit Center Artists: Julie Lindell, "Multiples" Julie Haack, "Keating's Curl" Jim Johnson, "Blind Date" Pat McVay, "Tail Slap" and "Sailor's Moon"