Council PKT 03-20-2012 RegularCITY OF
,�. Federal Way
AGENDA
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
March 20, 2012
7:00 p.m.
www. cityoffederalway. com
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
Cub Scout Webelos Den #6
3. PRESENTATIONS
a. Police Department Awards
b. Mayor's Emerging Issues
4. CITIZEN COMMENT
PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAK/NG.
When recognized by the Mayor, come fonvard to the podium and state your name for the record. Please limit
your comments to three minutes. The Mayor may interrupt comments that exceed three minutes, relate
negatively to other individuals or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of th►ee members and
brought before full Council for approval. All items are enacted by one motion. Individual items may be removed
by a Councilmember for separate discussion and subsequent motion.
a. Minutes: March 6, 2012 Regular Meeting ...page 3
b. S 348th St at 1 st Ave S Intersection Improvement Project — Project Acceptance
...page 12
c. Mark Twain Elementary Safe Route to School Program — 30% Design Status Report
... page 14
d. SW 312� St —14� Ave SW to Dash Point Road Improvement Project — 30% Design
Status RepOrt...page 16
e. Lakota Middle School Safe Route to School Program — 30% Design Status Report
...page 18
f. 2012 Asphalt Overlay Project — Bid Award ...page 20
g. NPDES Annual Report and Updated SWMP...page 2s
h. 2012 WA State DOE GROSS Grant Acceptance...page s9
The Council may add items and take action on items not listed on the agenda.
i. RESOLUTION: Food access Policy Development...page ��
j. Purchase of Late Model SUV for the Police Department for $35,000 or Less from the
Seizure Account...page 107
k. Washington Traffic Safety Commission (WTSC) Grant - Traffic Lidar Systems...page
109
I. Allocation of funds from the City Center Redevelopment Fund for the proposed interim
Sculpture Park and other expenses related to City Center redevelopment efforts.
.., page 111
6. COUNCIL BUSINESS
a. Grant Funding for Transportation Improvement Projects ...paqe ��s
b. Ethics Board Appointment 118
c. Diversity Commission Appointment... 119
d. Parks & Recreation Commission Appointment...page �20
e. Independent Salary Commission Appointment...paye �2�
7. ORDINANCES
First Reading:
a. CB #604 Diversitv Commission...page �22
An ordinance of the City of Federal Way, Washington, relating to the Responsibilities and
Objectives of the Diversity Commission; amending FWRC 2.65.040
Second Reading:
b. CB #601 2012 Carrv Forward Budqet Adiustment...page �2s
An ordinance of the City of Federal Way, Washington, relating to Budgets and Finance, Revising
the Adopted 2011/12 Biennial Budget
8. COUNCIL REPORTS
9. MAYOR'S REPORT
10. ADJOURNMENT
The Council may add items and take action on items not listed on the agenda.
COUNCIL MEETING DATE: March 20, 2012 ITEM #: �Q
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUSJECT: CITY COUNCIL MEETING MINUTES
POLICY QUESTION Should the City Council approve the draft minutes of the March 6, 2012 Council Regular
Meeting?
COMMITTEE: N/f1
MEETWG DATE: N/�4
CATEGORY:
� Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Carol McNeilly Clerk ___ DEPTs Human _
Attachments:
Draft minutes from the 1Nlarch 6, 2012 City Council Regular meeting. '
Options Considered:
1. Approve the minutes as presented.
2. Amend the minutes as necessary.
STAFF RECOMMENDATION Staffrecommends approving the minutes as presented
C1TY CLERK APPROVAL: N/f1 �_ DIRECTOR APPROVAL:
Committee Counc�l
COMMITTEE RECOMMENDATION: N/f1
N/A
Committee
N/A
Council
PROPOSED COUNCIL MOTION: " MOVE APPROVAL OF THE MINUTES AS PRESENTED".
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED l reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances onlyJ ORDINANCE #
REVISED— 02/06/2006 RESOLUTION #
CITY OF
� Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
March 6, 2012
7:00 p.m.
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 7:04 pm.
Elected officials present: MayorSkip Priest, Deputy MayorJim Ferrell, Councilmember Linda
Kochmar, CouncilmemberSusan Honda, CouncilmemberJeanne Burbidge, Councilmember .
Bob Celski, Councilmember Roger Freeman and Councilmember Dini Duclos.
2. PLEDGE OF ALLEGIANCE
Dick Mayer'led the Pledge of Allegiance
3. PRESENTATIONS
a. Ceremonial Swearinq in of Police Officers
Police Chief Brian Wilson introduced Police Officers Shaun Daniels and N. Blake Losvar.
City Clerk McNeilly delivered the caemonial oath of office to the afficers.
b. Volunteer Spotlight: "I Celebrate You"
Deputy Mayor Ferrell stated this month's volunteer spotlight focuses on the "1 Celebrate
You" event which was founded by Nandell Palmer in 2009. The event recognizes the
community's unsung heroes and acknowledges the many ways people can make a
difference and inspire others to do good work. Mr. Palmer shared a video that highlighted
the event. He thanked the Council for the recognition and shared his inspiration for the "I
Celebrate You" event.
c. Proclamation: AmeriCorps Week
Mayor Priest stated that AmeriCorps is a national service program that connects
numerous Americans to communities through intensive public service. Federal Way Public
Schools operates one of the largest and most effective AmeriCorps programs in the
country. He read the proclamation into the record and declared March 10 -18, 2012 as
AmeriCorps Weeks in the City of Federal Way. The proclamation was presented to
AmeriCorps supervisors Danielle Bonner, Jackie Jamison, Monda Holsinger and
AmeriCorps members Carrie Almasi and Monica Kaplan. Ms. Holsinger thanked the
Council for recognizing AmeriCorps week and encouraged the Council to keep up their
work which is vital to the well-being of the community.
Ciry Council Minutes March 6, 2012 Regular Meeting Page 1 of 8
d. Certificate of Appointment: Arts Commission
Councilmember Honda presented Keith Livingston with a Certificate of Appointment. The
Council appointed Mr. Livingston to the Arts Commission at their February 21, 2012
meeting.
e. Certificate of Appointment: Diversitv Commission
Councilmember Honda presented Troy Smith with a Certificate of Appointment. The
Council appointed Mr. Smith to the Diversity Commission at their February 21, 2012
meeting.
f. Mayor's Emeraina Issues
• Federal Wav Communitv Center:
Mayor Priest noted the photo on the chamber display screen was of the Federal Way
Community Center, which reported 5,307 total members as of March 1, 2012. The
Community Center offers athletic activities, senior activities, community events and
recreation classes. Mayor Priest added its growing financial success is positive forthe
City's budget. He thanked Parks and Public Works Director Roe for his leadership with
the Community Center and the Center's outstanding staff for their efforts as well.
Crystal Palace Proiect Update:
Community and Economic Development Director Patrick Doherty reported the city has
been in negotiations over the past couple of months with an organization that is
proposing to buy and develop a project an the formerAMC Theater site. The city had
a contract with them; however, the timeframe identified in it has lapsed. They have
stated they would like to come back to the Council with a new contractproposaL
• State Budqet:
Mayor Priest stated the House and Senate are trying to find some common ground
between their budgets. There is a possibility they will need a special session after
Thursday to resolve the differences befinreen the two approaches. Based on what we
know, it appears the state's cuts to revenues for cities may cost Federal Way between
$500K and $825K per year. The State's budget actions will make it more difficult for
the City to develop its 2013-14 budget. Mayor Priest noted that Councilmember
Duclos wrote an article for the Federal Way Mirror that addressed the impacts the
state budget cuts will have on the city.
• Auto-theft Bill — HB 2354 :
Mayor Priest announced that last week the Senate passed one of the City's priority
pieces of legislation, HB 2354 which lengthens the statute of limitations on auto theft
from three-years to six-years. He thanked Representative Asay for sponsoring the bill
along with Representative Orwall and Senator Eide who authored the companion
legislation in the Senate.
r_. �
CiTIZEN COMMENT
John Hatcher spoke in support of agenda item 7c/CB #603 — Banner and Signs in the Right-of-
Way for City Sponsored Civic or Community Events.
City Councid Minutes March 6, 2012 Regular Meeting Page 2 of 8
Nancv Combs reported speeding traffic in her neighborhood and spoke in support of installing
a 4-way stop at 304 and 21 Ave. SW.
Clara McArthur stated at the February 7 Council meeting a comment from the dais received a
point of order and was later dismissed as just trying to encourage people to vote. She has
been trying to get information from Sound Transit regarding Federal Way's proposed light rail
and has become very frustrated in her dealings with them. She encouraged the Council to take
legal action if necessary, Federal Way residents are being taxed and receiving nothing in
return.
Jennie M. Hills lives at Waterbury Park apartment complex. She reported speeding tra�c in the
area, lack of streetlights and no playgrounds for the children. The apartment management has
not been responsive to safety and other concerns at the complex.
Roqer Flvaare co-director of the Federal Way CommunityAction Team provided an update on
their efforts and recent public events. During the past legislative session they worked on 14
bills focusing on human trafficking. Last Saturdaythey hosted an education seminarwith three
key speakers on human trafficking issues. He thanked Police Chief Wilson for helping them
with a Safe City website.
Libbv Bennett — Occupv Federal Wav submitted written comments for the Clerk to read into the
record regarding their upcoming General Assembly on S�turday at 3:OQpm at Poverty Bay
Coffee Company.
� 5. CONSENT AGENDA . � ,
Items listed below have been previously reviewed,in theirenNrety by a Council Committee of three members
and brought before full Council for approval.� All items are enacted. by, one motion. Mdividual items may be
removed by a Councilmember for separate discussion and subsequent motion,
a. _ Minutes: February 21, 2012 Speaal and Regular Meetings
b. Vouchers
c. Monthly Financial Report— December 2011
d. 2Q12 Regional Aerial Mapping
e. United Way New So�ution Funding Contract
f. Funding for Centerstage Theater's Summer 2012 Stock Program
MOTION: Deputy Mayor Ferrell moved approval of items 5a through 5f. Councilmember
Freeman second.
Vote:
Deputy Mayor Ferrell Yes
Councitmember Kochmar Yes
Councilmember Honda Yes
Councilrnember Burbidge Yes
Councilmember Celski Yes
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 7-0.
6. COUNCIL BUSINESS
a. Resolution: Noraoint Heiqhts Preliminarv Plat Modification Request
At their February 21, 2012 meeting the Council directed staff to prepare a resolution
City Council Minutes —March 6, 2012 Regular Meeting Page 3 of 8
granting the modification request for the Norpoint Heights Preliminary Plat
Senior Planner Deb Barker reviewed the proposed resolution which increases grading on
the plat and addresses erosion control.
Councilmember Celski noted that he recused himself from this item when it was presented
to the Council at their February 21, 2012 meeting. He added that he will be recusing
himself from this vote as well.
7.
�
MOTION: Councilmember Burbidge moved approval of the Norpoint Heights
Preliminary Plat modification request.Councilmember Kochmarsecond.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Kochmar Yes
Councilmember Honda Yes
Councilmember Burbidge Yes
Councilmember Celski Recused
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 6-0. Resolution 12-616
ORDINANCES
First Reading:
a. CB #601 2012 Carry Forward Budctet Adiustment
An'ordinance of the City of Federa! Way, Washington; rel�ting to 8udgets and Finance, revising the
adopted 2011h2 Biennial Budget
Finance Director Tho Kraus reviewed the'purpose of the 2012 carry-forward budget
adjustment. She reported the General and Street Fund actual 2011 ending balance is
$12.74M which is $3.84M over the $8.91M projected for year end. The $3.84M is
made up of $211 K in additional revenues and $3.63M in unspent expenditures. The.
ending fund balance is $2.07M after the proposed carry-forward budget adjustment.
Proposed adjustments include $200K net revenue increase, which is comprised of
$300K reduction in gambling tax and $500K increase in grants and contributions. The
net expenditure increase is $1.970K, which includes $1,597K increase to continue
existing projects; $52K increase for granUcontribution funded projects; $644K increase
for new programs and $795K decrease for budget reductions.
New programs include $65K for workers compensation rate increase; $5k for Human
Services Action Plan; $10K for Human Services training and consulting services; $13K
for aeriaf digital imagery; $12K for police care cellu{ar improvements; $483K risk
management pending claims and deductibles; $38K outside legal counsel for a few
key issues; $6K online crime mapping program and $12K in general recreation bad
debt expense.
Reductions are comprised of $330K from freezing three vacant police officer positions;
$307K in general fund healthcare savings; $116K is position re-organization; $2QK in
jab announcements; $18K from freezing vacant business license specialist position;
and $4K from the volunteer dinner.
Ms. Kraus reviewed the adjustments for the designated programs or capital project
funds. These adjustments include: Designated Funds/Programs total $2.60M. Items
City Council Minutes March 6, 2012 Regular Meeting Page 4 of 8
include $43K in healthcare savings, $170K for asphalt overlay; $557K for technology
related expenses funded by Comcast; $243 in hotel/motel lodging tax; $52K in bad
debt expense for the Federal Way Community Center; $27K for Red Light Photo
repairs and maintenance; and $1.59M for the CDBG Neighborhood Stabilization
Program.
Capital Improvement Projects total $11.84M. Items include $64K for downtown re-
development; $1.29M for municipal facilities; $2.13M in parks projects; $3.18M in
surface water management projects and $5.18M in transportation projects.
Enterprise Funds total $79K. Items include $18k in healthcare savings; $5K for
workers compensation rate increase; $31 K for Dumas Bay Centre deferred
repairs/maintenance; $13K for Steel Lake and Northlake Management Districts; $40K
in surface water management projects; and $7K for surface water management
watershed inventory area payments to King County.
Excluding adjustments included in the operating funds, Internal Service Funds
requests total $1,417K: $755K risk management for balance of pending
claims/deductibles; $4k for Safe City maintenance and operation; $7K for WiFi
maintenance and operation; $20K for HVAC energy efficiency program — grant
funded; and $40K for Resources Conservation Manager— grant/contribution funded.
The total expenditures adjustment is $18,070,116.
City Clerk McNeilly read ttie ordinance into the record.
MOTION: Councilmember Duclos moved #o forward:the ordinance to the March'
20, 2012 City Council meeting #or second reading and enactment.
Councilmember Kochmar second.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Kochmar Yes
Councilmember Honda Ye, s_
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 7-0.
First Reading and Enactment:
Mayor Priest noted there were two draft ordinances scheduled for first reading and
enactment this evening (agenda items 7b. and 7c.), which requires a motion to suspend
the Council Rules of Pracedure.
MOTION: Councilmember Duclas moved to suspend Council Rule 2.2(8) to allow for
first reading and enactment of Council Bills 602 and 603. Councilmember Freeman
second.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Kochmar Yes
Councilmember Honda Yes
Councilmember Burbidge Yes
City Council Minutes —March 6, 2012 Regular Meeting Page 5 of 8
Councilmember Celski Yes
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 7-0.
b. CB #602 2003 Federal Wav Communitv Center Bond Refund
An ordinance of the City of Federal Way, Washington, relating to contracting indebtedness; providing for
the issuance, providing for the issuance, sale and delivery of not to exceed $13, 300, 000 par value of
Limited Tax General Obligation Refunding Bonds, to refund a portion of the City's outstanding �imifed
Tax Genera/ Obligation Bonds, 2003; and delegating authority to the mayor or Finance Director to
approve the fina! term s of the bond
Finance Director Tho Kraus provided background information on the 2002 Federal
Way Community Center Bonds. She reported the City has an opportunity to issue
refunding bonds to refinance certain outstanding bonds in orderto achieve a reduction
in debt service. Total savings per year is between $73K and $80K.
Ms. Kraus summarized details of the draft ordinance forCouncil consideration.
I
1' _
�.
City Clerk McNeilly read the ordinance title into the record.
MOTION: Councilmember Duclos moved adoption and
proposed ordinance. Councilmember Kochmarsecond.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Kochmar Yes -
Councilmember Honda Yes
enactment of the
. ,
` � CouncilmemberBurbidge Yes '
Councilmember Celski Yes
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 7-Q. Ordinance 12-719
c. CB #603 Banner and Siqns in the Riqht-of-Wav for Citv Sponsored Civic or
Communitv Events
An ordinance of the City of Federal Way, Washington, relating to banner signs in the right-of-way for
City-sponsored civic and community events; amending FWRC 19.140.120 and 19.140.130
Mayor Priest stated this item was discussed at the City Council retreat in January.
Council directed staff to start the process to amend the Federal Way Revised Code to
allow banners for City-sponsored civic and community events in and across the right-
of-way. Given the upcoming NCAA swimming trials and Olympic dive trials, staff made
this a top priority to bring this item before Council.
Principal Planner Margaret Clark reviewed some of the civic and community events
that occur throughout the year. She added the Planning Commission held a public
hearing on this proposed revision to the FWRC on February 22, 2012. Their
recommendation to the City Council is to allow banners in and overthe right-of-way for
City-sponsored civic and community events.
City Clerk McNeilly r�d the ordinance titl� into the record.
MOTION: Councilmember Celski moved adoption and enactment of the
amendment to the Federal Way Revised Code for Banner Signs in the right-of-
way for City-sponsored civic of community events. Councilmember Freeman
City Council Minutes March 6, 2012 Regular Meeting
Page 6 of 8
second.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Kochmar Yes
Councilmember Honda Yes
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 7-0. Ordinance 12-720
Second Reading:
d. CB #600 Twin Lakes Commercial Area Subarea Plan
An ordinance of the City of Federa! Way, Washington, relating to amendments to the City's
Comprehensive Plan and the adoption of the Twin Lakes Commerciat Subarea Plan
At their February 21, 2012 meeting the Council forwarded this ordinance for second
reading and enactment.
�
8.
City Clerk McNeilly read the ordinance #itle into the record.
MOTION: Councilmember Celski moved adoption and enactment of the Twin
Lakes Commercial Area Subarea PIan.Councilmember Duclossecond.
Vote:
Deputy Mayor Ferreil - Yes ` '; ;
Councilmember Kochmar Yes
Councilmember F�onda ' Yes
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 7-0. Ordinance 12-721
COUNCIL REPORTS
Councilmember Kochmar reported that she recently moved a family member into assisted
care living, and she is grateful for the options for assisted living in Federal Way.
Councilmember Honda reported she attended a short course on local planning at the City of
Milton. She also attended the Communities in Schools annual breakfast where they raised
quite a bit of money for the schools. She thanked Brenda Oliver and the Federal Way
Community Action team for their work; they are hosting a movie on human trafficking issues
on Saturday March 24 at the Lifeway Community Church. She noted there was an article in
the Federal Way Mirror by Decatur graduate Benson Henderson.
'Deputy Mayor Ferrell attended King County Councilmember Pete Von Reichbauer's breakfast
meeting where the speaker from the Port of Tacoma shared information on infrastructure and
investment. He is looking forward to tomorr�w's State of the City address by the Mayor.
Councilmember Burbidge reported March 13 is the next Lodging Tax Advisory Committee
meeting. Last week she attended a meeting of King County Metro that focused on
City Council Minutes —March 6, 2012 Regular Meeting Page 7 of 8
modification to bus routes and bus service levels. The King County Council has asked them to
provide a status report by June; however, they are also looking long term at a several year
process. More information can be found on the King County Metro website. In conjunction with
the Bicycle and Pedestrian Master Plan being approved, March 15 is a Bike Night event;
participants will depart the Federal Way Community Center at 6:00 pm for a bike ride through
Federal Way.
Councilmember Celski commented on the monthly financial report and how the sales tax
revenues have increased over the past few years. He thanked city staff for their efforts in
reducing expenditures in 2011. The next two Land Use Transportation Committee meetings
are scheduled for March 19 and April 9.
Councilmember Freeman reported he along with other individuals involved in the court system
are formulating a team and hosting a community discussion on March 10 at the Federal Way
Senior Center to ensure that all Federal Way children get a world class education.
Councilmember Duclos reported the newspaper article that she wrote that the Mayor
mentioned under Emerging Issues is only available to read online. She reported on an
upcoming emergency preparedness/planning meeting at City Hall. She attended her first
enterpriseSeattle meeting. A Solid Waste interlocal agreement will be coming to the Council
for review. Some jurisdictions have been having issues with how the liability is addressed in
the agreement.
, 9. MAYOR'S REPORT
1
Mayor Priest reported March 22 through 24 will be the NCAA diving championships at the King
County Aquatics Center. He noted that tomorrow is the State of the City addressat the Twin
Lakes Country Club starting at 12:00 pm.
10. ADJOURNMENT
Mayor Priest adjourned the meeting at8:37 pm.
Attest:
Carol McNeilly, CMC, City Clerk
Approved by Council:
City Councid Minutes —March 6, 2012 Regz�lar Meeting Page 8 of 8
COUNCIL MEETING DATE: March 20, 2012
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUB.TEC'r: S 348`" Street at 1�` Avenue S. Intersection Improvement Project — Project Acceptance
POLICY QUESTION Should the City Council accept the S 348`" Street at ls Avenue S Intersection Improvement
Project constructed by Construct Company, LLC. and completed by their Surety Company, as complete?
COMMITTEE Land Use and Transportation Committee MEETING DATE: March 5, 2012
CATEGORY:
� Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY John Mulkey, P.E., Street Systems Project Engineer��DEP'r: Public Works
Attachments: Memorandum to Land Use and Transportation Committee dated March 5, 2012.
Options Considered:
1. Authorize final acceptance of the S 348` Street at 1 Avenue S Intersection Improvement Project
constructed by Construct Company, LLC. and completed by their Surety Company , in the amount of
$1,890,076.23 as complete.
2. Do not authorize final acceptance of the completed S 348�' Street at l Avenue S Intersection
Improvement Project constructed by Construct Company LLC. as complete and provide direction to
staff.
MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the March 20, 2012 City Council
Consent Agenda for approvaL
MAYOR APPROVAL: _��/�� _��,�D DIRECTOR APPROVAL: � (����
Co ttee Cou� Com� Council
PROPOSED COUNCIL MOTION "I move approval of final acceptance of the S 348`�` Street at I Avenue S
Intersection Improvement Project constructed by Construct Company, LLC., and compdeted by their Surety
Company, in the amount of $1, 890, 076.23 as complete. "
(BELOW TO BE COMPLETED BY CITY CLBRKS OFFICE)
COUNCIL ACTIOIV:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
COMMTTTEE RECOMMENDATION Committee recommends forwarding Option 1 to the March 20, 2012 City
Council Consent Agenda for approval.
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
March 5, 2012
Land Use and Transportation Committee
Skip Priest, Mayor n ,�.
Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Managementv' �
John Mulkey, P.E., Street Systems Project Engineer'SR�-"
S 348` Street at l Avenue S. IntersecNon Improvement Project — Project Acceptance
BACKGROUND:
Prior to release of retainage on a Public Works construction project, the City Council must accept the
work as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. 'The construction contract for the S 348�' Street at 1 S ` Avenue S Intersection Improvement
Project with Construct Company, LLC and their Surety Company is complete. The final construction
contract amount is $1,890,076.23. This is $162,640.93 below the $2,052,717.16 (including contingency)
budget that was approved by the City Council on April 6, 2010.
cc: Project File
Central File
K:\LUTC\2012\03-OS-12 S348th Street at Ist ave S Project - Project Acceptancel.doc
COUNCIL MEETING DATE: March 20, 2012
ITEM #:�
SuB,1EC`r: Mark Twain Elementary School Safe Routes to School Project- 30% Design Status Report
POLICY QUESTION Should the Council authorize staff to proceed with design of the Mark Twain Elementary
School Safe Routes to School Project and return to the LUTC and Council at the 85% design completion for further
reports and authorization?
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
■
�
Ordinance
Resolution
MEETnvG DATE: March 5, 2012
❑ Public Hearing
❑ Other
STAFF REPORT BY: John Mulke , P. E., Street S stems Project En�ineer s�u DEP'r: Public Works
_._..._. .............................................._....... ..........Y........... .. .................... ..........Y................................... _.................... . _ ..............................---............._......._....................__......._........._....__
Attachments: Land Use and Transportation Committee memorandum dated March 5, 2012.
� Considered:
_ .............................................................................................:...................................... ..............................................................................................................._................._.._._...._......_.................__..._.............._..._..._......_....�......._........._.__..._._......._...__.....----
Authorize staff to proceed with the design of the Mark Twain Elementary School Safe Routes to School
Project and return to the LUTC and Council at the 85% design completion stage for further reports and
authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to
staff.
MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the March 20, 2012 City Council
Consent Agenda for approval.
MAYOR APPROVAL: ���' �' �� /'� DIRECTOR APPROVAL: C/"
om ittee �"Counci C�— Council
COMMITTEE RECOMMENDATION: Forward Option 1 to the March 20, 2012City Council Consent Agenda for
approvaL
_ �
� � - ��jv`-�
Bob Celski, Chair Jeanne Burbid e, Membe' Susan Honda, Member
PROPOSED COUNCIL MOTION " move to authorize staff to proceed with the design of the Mark Twain
Elementary School Safe Routes to School Project and return to the LUTC and Council at the 85% design
completion stage for further reports and authorization. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNC[L ACTION:
❑ APPROVED COUNCIL B[LL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READIIVG (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUT[ON #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
March 5, 2012
Land Use and Transportation Committee
Skip Priest, Mayor
Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management�/y" �
John Mulkey, P.E., Street Systems Project Engineer jR�`^
Mark Twain Elementary School Safe Routes to School Project— 30% Design Status Report
BACKGROUND:
This project will construct the following safe Route to school improvements:
• Complete construction of an 8-10' wide paved walkway approximately 485 feet in length from
the street to the stairs of the school entrance.
• ADA compliant ramps on the school property and on the right of way crossing
•(1) Advanced 20 mph Solar School Zone Flasher
• (1) Advanced School Zone sign,
•(2) Solar powered LED rectangular shaped Rapid Flashing Beacons at the school zoned
crossing on Star Lake Road
• (2) Advanced School Crossing Signs
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
approximately 30% complete, which includes the following completed tasks:
• The Topographical Surveys
• Project Design to 30%
• Design Coordination with School District
Ongoing Tasks Include:
• Preliminary Contract Specifications
• Project Design to 85%
• NEPA/SEPA Documentation and Submittals
PROJECT ESTIMATED EXPENDITURES:
Design
2012 Construction Cost
10% Construction Contingency
Construction Management
TOTAL PROJECT COSTS
AVAILABLE FUNDING:
Budgeted City Funds
Safe Route to School Grant
TOTAL AVAILABLE BUDGET
$94,761
264,815
26,481
0
$386,057
0.00
$386,057
$ 386,05'7
This project is funded for design and construction and is scheduled for construction in summer of 2012.
COUNCIL MEETING DATE: March 20, 2012
ITEM #:�
_ . ....... . . ..... . ...................................._.._...........
SUBJECT: SW 312 St — 14`� Ave SW to Dash Point Road Improvement Project — 30% Design Status Report
POLICY QUESTION Should the Council authorize staff to proceed with design of the SW 312"' St — 14`� Ave SW to
Dash Point Road Improvement Project and return to the LUTC and Council at the 85% design completion for
further reports and authorization?
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
H ■
Ordinance
Resolution
MEETING DATE March 5 , 2012
❑ Public Hearing
❑ Other
STAFF REPORT BY: John Mulke , P.E., Street S stems Pro'ect En ineer DEP'r: Public Works $'2N� ____ ___
............... _............................................. ... .... .. . ... Y... ........... . ....................Y... . ................ .. � _............�... ..... ...................... _..........._..... .. . _....._...._.... _
Attachments: Land Use and Transportation Committee memorandum dated March 5, 2012.
;ions Considered:
_... ..............._......................................................................... ..........._............................................._......................._.....................................�_...._............................_._.�...................._..............._......_......_.._......�....._.._.._....._..._........_..----------._....._
1. Authorize staff to proceed with the design of the SW 312 St — 14 Ave SW to Dash Point Road
Improvement Project and return to the LUTC and Council at the 85% design completion stage for further
reports and authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to
staff.
MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the March 20, 2012 City Council
Consent Agenda for approvaL
MAYOR APPROVAL: /�,� �' �/���i���{j DIRECTOR APPROVAL: 1� L��
7 6 ` Co �ttee Counc'
,�` Committee Council
PROPOSED COUNCIL MOTION "I move to authorize staff to proceed with the design of the SW 312`" St — 1¢`
Ave SW to Dash Point Road Improvement Project and return to the LUTC and Council at the 85% design
completion stage for further reports and authorization. "
(BELOW TO BE COMPLBTED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED/DEFERRED/lY0 ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
COMMITTEE RECOMMENDATION: Forward Option 1 to the March 20 2012 City Council Consent Agenda for
approval.
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
March 5, 2012
Land Use and Transportation Committee
VIA: Skip Priest, Mayor ��,�/�
FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management v"
' John Mulkey, P.E., Street Systems Project Engineer ��+M
SUBJECT• SW 312�' St —14�' Ave SW to Dash Point Road Improvement Project — 30% Design Status
' Report
BACKGROUND:
This project is to increase the safety and capacity of the intersection of SW 312`� Street and Dash Point
Road. This project will widen SW 312 Street to three lanes with bike lanes from 14�` Avenue SW to
Dash Point Road (SR 509). Work will include utility relocation, storm drainage, curb, gutter, sidewalk,
street lighting, traffic signal replacement, signing, channelization and landscaping.
The following provides a brief syiiopsis of the progress on this project to date. Currently, the project
design is approximately 30% complete, which includes the following completed tasks:
• T'he Topographical Surveys
• Right of Way Acquisition (Completed on the south side of SW 312`" in 2011)
• Channelization Plans
• Project Design to 30%
Ongoing Tasks Include:
• SEPA Submittals
• Preliminary Contract Specifications
• Project Design to 85%
PROJECT ESTIMATED EXPENDITURES:
Design
ROW Acquisition (Completed in 2011)
2012 Construction Cost
10% Construction Contingency
Co n st ru c tion Management (City Staffl
TOTAL PROJECT COSTS
AVAILABLE FUNDING:
Budgeted City Funds
Mitigation
Interest Earning
TOTAL AVAILABLE BUDGET
$310,188
37,000
917,000
91,700
$1,355,888
1,289,000
$60,063
7,000
$1,356,063
This project is funded for design, right of way and construction and is scheduled for construction in fall of
2012.
COUNCIL 1VIEETING DATE: March 20, 2012
ITEM #:�C-
SUB,TECT: Lakota Middle School Safe Routes to School Project— 30% Design Status Report
POLICY QUESTION Should the Council authorize staff to proceed with design of the Lakota Middle School Safe
Routes to School Project and return to the LUTC and Council at the 85% design completion for further reports and
authorization?
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
'■
'■
Ordinance
Resolution
MEETING DATE March 5 , 2012
❑ Public Hearing
❑ Other
STAFF REPORT BY: John Mulke , P.E., Street S stems Pro'ect Engineer DEPT: Public Works °S2�`^
_ ............................................... .................................._._........................_........_Y......... ...._........_................................Y........ ...................J............. ....... _._..................................._... _..._........__.._..._..._............._._.. .....___...........-----......_.._.....
Attachments: Land Use and Transportation Committee memorandum dated March 5, 2012.
O tions Considered:
P.._............_ .................................................................................._.._.............................................................:......................... ......................................... ................. ..�.................._........._......._.............................._.._...........................................�...��..._.......__..._..............._._._......_..___ -�----...._._
1. Authorize staff to proceed with the design of the Lakota Middle School Safe Routes to School Project and
return to the LUTC and Council at the 85% design completion stage for further reports and authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to
staff.
MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the March 20, 2012 City Council
Consent Agenda for approval.
MAYOR APPROVAL: L����� DIRECTOR APPROVAL: �
omm e Council Committee
approval.
PROPOSED COUNCIL MOTION "�ve to authorize staff to proceed with the design of the Lakota Middle
School Safe Routes to School Project and return to the LUTC and Council at the 85% design completion stage
for further reports and authorization. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL B[LL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
COMMITTEE RECOMMENDATION Forward Option 1 to the March 20, 2012City Council Consent Agenda for
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
March 5, 2012
Land Use and Transportation Committee
Skip Priest, Mayor
Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management �"" \
John Mulkey, P.E., Street Systems Project Engineer �N"
Lakota Middle School Safe Routes to School Project— 30% Design Status Report
BACKGROUND:
This Project will install a new traffic signal with an exclusive a11 stop pedestrian phase at the intersection of
SW 312�' Street and 14`�' Ave SW with the additional features of curb, gutters, 8' sidewalk, 6' planter, 5' bike
lane, and street lights along approximately 745' of the north side of SW 312`'' Street from Dash Point Road to
14"' Ave SW .
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
appro�mately 30% complete, which includes the following completed tasks:
• The Topographical Surveys
• The Geotechnical Investigation
• Right of Way Plan
• Project Design to 30%
Ongoing Tasks Include:
• Preliminary Contract Specifications
• Project Design to 85%
• NEPA/SEPA Documentation and Submittals
• Right of Way acquisition and/or dedication agreement
PROJECT ESTIMATED EXPENDITURES:
Design
Right of Way Acquisition
2012 Construction Cost
10% Construction Contingency
Construction Management (City Staffl
TOTAL PROJECT COSTS
AVAILABLE FUNDING:
Budgeted City Funds
Safe Route to School Grant
TOTAL AVAILABLE BUDGET
$200,000
123,000
690,000
69,000
0
$1,082,000
0.00
$859,080
$859,080
At this time the project budget has a funding shortfall of $222,920. As we proceed with the project design and
right of way acquisition process, the total project costs will be refined and presented to the Committee and
Council at the 85% design completion status report for further action. This project is funded for design, right of
way and construction and is scheduled for construction in fall of 2012.
COUNCIL MEETING DATE: March 20, 2012
CITY COUNCIL
AGENDA BILL
SUBJECT 2012 Asphalt Overlay Project Bid Award
POLICY QUESTION: Should the Council award the 2012 Asphalt Overlay Project to the lowest responsive, responsible
bidder?
CITY OF FEDERAL WAY
ITEM #: J�
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
�
■
�
Ordinance
Resolution
MEETINC DATE March 5 , 2012
❑ Public Hearing
Other
STAFF REPORT BY: Marwan Salloum, P.E., De u Public Works Director �� DEPT: Public Works
__. _ ....................................__..._......................................................................................._................................P .h.. .................. .. . ..............................._... .
........................._.__...._.............................. ..... _......._..............................................�_.....___............._........._ ......._...__..........._....
Attachments: Land Use and Transportation Committee memorandum dated March 5, 2012.
Options Considered:
1. Award Schedules A, B, D, E, G, and I of the 2012 Asphalt Overlay Project to Lakeside Industries, the lowest
responsive, responsible bidder, in the amount of $1,837,445.49 and approve a 3.86% contingency of
$70,938.51, for a total of $1,908,384 and authorize the Mayor to execute the contract. If project funding
allows, approve adding all or a portion of Schedule "C" back into the contract with the understanding that the
total cost will not exceed the total funding available for this program.
2. Reject all bids for the 2012 Asphalt Overlay Project and direct staff to rebid the project and return to
Committee for further action.
3. Do not award the 2012 Asphalt Overlay Project to the lowest responsive, responsible bidder and provide
direction to staff.
MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the March 20, 2012 City Council Consent
Agenda for approval.
MAYORAPPROVAL: ��%������i� DIRECTORAPPROVAL: � _5�����
Co ittee ounc Co mmittee Council
COMMITTEE RECOMMENDATION Place Option 1 on the March 20, 2012 Council Consent Agenda for approval.
� E✓l��c.rL../ � . � �y
�����/ _"
Bob ls i, Chair � Jeanne Burbidge, Me er Susan Honda, Member
PROPOSED COUNCIL MOTION "1 move to Award Schedules A, B, D, E, G, and I of the 2012 Asphalt Overday Project to
Lakeside Industries, the lowest responsive, responsible bidder, in the amount of $1,837,445.49 and approve a 3.86%
contingency of $70,938.5/, for a total of $1,908,384 and authorize the Mayor to execute the contract. If project funding
allows, approve adding all or a portion of Schedule "C" back into the contract with the understanding that the total cost
wild not exceed the total funding available for this program. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED l reading
❑ TABLED/DEFERRED/NO ACTIOIY Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
March 5, 2012
Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management G�
Jeff Huynh, Street Systems Engineer J
SUBJECT: 2012 Asphalt Overlay Project - Bid Award
BACKGROUND•
Five bids were received and opened on February 15, 2012 for the 2012 Asphalt Overlay Project; please see
attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Lakeside Industries, with a total
bid of $2,489,824.52.
AVAILABLE FUNDING:
The available budget for the 2012 Asphalt Overlay Project is $2,158,105.00 and is comprised of the following:
• 2012 Proposed Overlay Budget
• 2012 Structures Budget
• 2011 Carry Forward (estimate)
• Budget transfer from the Annual Transportation System
Safety Improvements Fund.
(Approved in Mid — biennium budget adjustment)
TOTAL PROGRAM FUNDING AVAILABLE:
$ 1,573,500.00
$ 146,267.00
$ 138,338.00
$ 300,000.00
$ 2,158,105.00
ESTIMATED EXPENDITURES:
The following is a breakdown of the estimated total proje�t construction costs based on the low bid:
SCHEDULE DESCRIPTION
A 21 Ave SW — SW 320th St to SW 326�' St
B 21 Ave SW — SW 326` St to SW 334th St
C** SW 336th Street — 26 PI SW to SW 340�' Pl
D Alderbrook
E Wood Vale/Woodridge Park
F** Adelaide Park
G Military Road S— S 286`" St to S 292" St
H** S 288th Street — Military Road S to I-5 Overpass
I S 316th Street — Pacific Highway S to 23`� Ave S
ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS:
5 % Construction Contingency
In-house Design
Construction Administration
City's Administrative Fee
Printing and Advertising
ESTIMATED TOTAL PROGRAM COST:
AMOUNT
$ 319,020.64
$ 285,933.31
$ 146,804.41
$ 342,65537
$ 393,825.99
$ 256,153.83
$ 218,934.08
$ 249,480.79
$ 277,016.10
$2,489,824.52
$124,491.22
$63,000
$115,000
$68,221
$3,500
$2,864,036.74
** Due to budget shortfall Schedule C, F and H will not be recommended for Award at this time
There is not enough available Asphalt Overlay program funding to award all of the 2012 Asphalt Overlay
Project schedules. Therefore, staffs recommend awarding Schedules A, B, D, E, G, and I of the 2012 Asphalt
Overlay Project to Lakeside Industries, the lowest responsive, responsible bidder, in the amount of
$1,837,445.49 and approve a 3.86 contingency of $70,938.51 (balance of available program funding), for a
total of $1,908,384 and authorize the Mayar to execute the contract. If project funding allows, staff
recommends approving adding all or a portion of Schedule "C" back into the contract with the understanding
that the total cost will not exceed the total funding available for this program.
Awarded schedules (A, B, D, E, G, and I)
3.86 % Construction Contingency
In-house Design
Construction Administration
City's Administrative Fee
Printing and Advertising
ESTIMATED TOTAL AUTHORIZED COST:
$1,837,445.49
$ 70,938.51
$ 63,000
$ 115,000
$ 68,221
$ 3,500
$2,158,105.00
k:\lutc\2012\03-OS-12 2012 Asphalt Overlay Project Bid Award.doc
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Page 5 of 5
COUNCIL MEETING DATE: March 20, 2012
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB.TECT: NPDES Permit Annual Report and SWMP
POLICY QUESTION Should Council approve the 2011 Annual Report and Stormwater Management Program (SWMP)
documents for submittal to the Deparhnent of Ecology as required by the Western Washington (NPDES) Phase II
Municipal Stormwater Permit?
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ Ordinance
MEETING DATE March 5 , 2012
❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY William Appleton, P.E., SWM Manager /.�� DEPT: Public Works
Attachments: Land Use and Transportation Committee Memorandum dated March 5, 2012
Options Considered:
1. Approve the 2011 Annual Report and SWMP documents and authorize the Mayor to submit documents
to the Department of Ecology by March 31 S to satisfy the City's NPDES Permit obligations.
2. Do not approve the 2011 Annual Report and SWMP documents and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20 , 2012 City
Council consent agenda for approval.
MAYORAPPROVAL: DIRECTORAPPROVAL: —��= `'��"�
.,,„„,:,, - �,,,,,,,.;� comm�ttee council
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 20, 2012 consent agenda for
approval.
..,,,•,.., � � .��•�
' ��'1,}'(+�'� .�_�i►��
- :,. -
Susan Honda, Member
(BELOW TO BE COMPLETED BY ClTY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED lsr reading
❑ TABLED/DEFERRED/NO ACTiON Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
PROPOSED COUNCIL MOTION "I move to authorize the Mayor to submit the 2011 Annual Report and SWMP
to the Department of Ecolo� by March 31 to satisfy the City's NPDES Permit obligations. "
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 5, 2012
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor ��,�,/�
Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management �/�"
FROM: William Appleton, P.E., Surface Water Manager �
Hollie Shilley, NPDES Coordinator & Water Quality Specialist �,
SUBJECT: NPDES Permit Annuat Report and SWMP
BACKGR�UND:
The National Pollutant Discharge Elimination System (NPDES) is a federal permit that regulates
stormwater and wastewater discharges to waters of the State. While it is a federal permit, regulatory
authority lies with Washington State Department of Ecology (DOE).
The NPDES Phase II Municipal Stormwater Permit for Western Washington was issued by DOE on
January 17, 2007 and went into effect on February 15, 2007. The permit requires that all affected
municipalities create and implement a Stormwater Management Program (SWMP) which addresses six
required program elements: 1) Public Education and Outreach, 2) Public Involvement and Participation,
3) Illicit Discharge Detection and Elimination, 4) Construction Site Run-Off 5) Operations and
Maintenance of Post Construction Stormwater Facilities, and 6) Monitoring.
In addition to the SWMP, the permit also requires permittees to submit an Annual Report intended to
update the DOE on the status of the permittee's compliance with the NPDES Phase II Permit. Annual
Reports must be submitted to DOE on or before March 31 S` of each year.
Since the effective date of this permit, City staff has been working with the DOE and several regional
forums to determine how to best meet the permit requirements. City staff has prepared the following
documents to meet the 2011 S WMP and Annual Report requirements as specified under the permit.
• The S WMP describes the City's applicable existing programs, as well as the plan to update and
modify these programs as necessary to meet the requirements of the permit. The SWMP is a
planning document which will be updated each year.
• The components of the 2011 Annual Report include: a checklist detailing the status of individual
permit requirements, a qualitative summary of Best Management practices implemented, and a
brief description of any stormwater monitoring or studies conducted during 2011.
cc: Project File
Day File
`
c�Tr oF �'
Federal Way
City of Federal Way
Stormwater Management Program
Pursuant to the
Western Washington Phase II
Municipal Stormwater Permit
# WAR 04 — 5516
Updated March, 2012
Table of Contents
BACKGROUND...............................................................................................................................1
INTRODUCTION....................................................................................................'..........................2
SECTION 1- PUBLIC EDUCATION AND OUTREACH ...................................................................3
1.1 Permit Requirements (S5.C.1) ................................................................................ 3
1 .2 Current Activites ...................................................................................................... 3
1 .3 Planned Activites ..................................................................................................... 5
SECTION 2- PUBLIC INVOLVEMENT AND PARTICIPATION .......................................................6
2.1 Permit Requirements (S5.C.2) ................................................................................ 6
2 .2 Current Activities ..................................................................................................... 6
2 .3 Planned Activities .................................................................................................... 7
SECTION 3- ILLICIT DISCHARGE DETECTION AND ELIMINATION ............................................7
3.1 Permit Requirements (S5.C.3) ................................................................................ 7
3 .2 Current Activities ..................................................................................................... 8
3 .3 Planned Activities .................................................................................................... 9
SECTION 4- CONTROLLING RUNOFF FROM CONSTRUCTION SITES ......................................9
4.1 Permit Requirements (S5.C.4) ................................................................................ 9
4 .2 Current Activities ................................................................................................... 10
4 .3 Planned Activities .................................................................................................. 11
SECTION 5- POLLUTION PREVENTION AND OPERATIONS AND MAINTENANCE .................12
5.1 Permit Requirements (S5.C.5) .............................................................................. 12
5 .2 Current Activities ................................................................................................... 12
5 .3 Planned Activities .................................................................................................. 13
SECTION6 - MONITORING ...........................................................................................................14
6.1 Permit Requirements (S8.C) ................................................................................. 14
6 .2 Current Activities ................................................................................................... 14
6 .3 Planned Aetivities ..................................................................................................15
Page i
City of Federal Way
NPDES Phase II Stormwater Management Program
ACRONYMS AND ABBREVIATIONS
NPDES National Pollutant Discharge Elimination System
SWMP Stormwater Managemer�t Program
ESHB Engrossed Substitute House Bill
MEP Maximum Extent Practicable
AKART
MS4
Ecology
Permit
SWM
BMPs
BPA
SWR
WRIA
STORM
LUTC
IDDE
FWRC
All Known and Reasonable Technology
Municipal Separate Storm Sewer System
Washington State Department of Ecology
Western Washington Phase II Municipal Stormwater Permit
City of Federal Way Surface Water Management Division
Best Management Practices �
Bonneville Power Administration
City's Solid Waste and Recycling Division
Water Resource Inventory Area
Stormwater Outreach for Regionaf Municipalities
Land Use and Transportation Committee
Illicit Discharge Detection and Elimination
Federal Way Revised Code
IDP Illicit Discharge Potential
DOE Department of Ecology
KCSWDM King County Surface Water Design Manual
LID Low Impact Development
CB Catch Basin
SWPPP Stormwater Pollution Prevention Plan
BACKGROUND
The National Pollutant Discharge Elimination System (NPDES) is a federal permit authorized
under the Federal Clean Water Act of 1972 (as amended in 1977) that regulates stormwater
and wastewater discharges to waters of the State. While NPDES is a federal permit, it is
primarily administered by state governments. The NPDES Phase II Municipal Stormwater
Permit for Western Washington was issued by the Washington State Department of Ecology on
January 17, 2007 and went into effect on February 16, 2007.
While there are several types of NPDES permits, the municipal permit is intended to reduce the
impacts from both point source (i.e. construction site runoffi� and non-point source pollution
carried by stormwater. Construction site run-off and non-point source pollution, such as oils and
metals from cars, fertilizers and pesticides from lawns, soaps from car washes, and pet waste
are major contributors to water quality degradation in our lakes, streams, wetlands and the
Puget Sound.
One of the major requirements under the Municipal NPDES Permit is that all affected
municipalities create and implement a Stormwater Management Program (SWMP) which
addresses the required program elements: 1) Public Education and Outreach, 2) Public
Involvement and Participation, 3) Illicit Discharge Detection and Elimination, 4) Construction Site
Run-Off 5) Operations and Maintenance of Post Construction Stormwater Facilities, and 6)
Monitoring. While the permit went into effect in February of 2007, the permit phases program
implementation requirements through 2012.
On June 17, 2009, the Washington State Department of Ecology issued a general permit
modification to address outcomes of appeals and orders made by the Pollution Control Hearings
Board. This Western Washington Phase II Municipal Stormwater Permit modification became
effective on July 17, 2009.
In 2011 the Legislature passed, and the Governor signed, Engrossed Substitute House Bill
(ESHB) 1478 to give cities and counties fiscal relief during periods of economic downturn by
delaying or modifying certain regulatory and statuary requirements. This law affects the re-
issuance of the updated Municipal Stormwater NPDES General Permit that was scheduled for
2012. Re-issuance deadlines and effective dates for the Western Washington Phase II
Municipal Stormwater General permits have since been modified according to ESHB 1478:
• Ecology will re-issue the current Phase II permits with no modification in July 2012 for a
period of one year. The current permit will be in effect for one additional year only—until
August 2013. The requirements in the permit will not change during that year:
• Ecology will also re-issue the next updated Phase II permits at the same time with an
effective date of August 2013. This permit will have updated permit requirements and new
deadlines for permittees to meet. Although Ecology will reissue the updated Phase II
permit in July 2012, it will not become effective until August 2013. The updated Phase II
permit will be in effect until August 2018.
Page 1 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
INTRODUCTION
This document has been prepared to meet the City of Federal Way's Western Washington
Phase II Municipal Stormwater Permit (Permit) requirement for development of a Stormwater
Management Program (SWMP) identified in Section S5.A.2 of the Permit.
The City's SWMP outlines how the City will reduce the discharge of pollutants from the City's
Municipal Separate Storm Sewer System (MS4) to the maximum extent practicable (MEP),
meet Washington State's All Known and Reasonable Technology (AKART) requirements, and
protect water quality once it is fully implemented.
All of the required SWMP elements are being implemented by the City. The City gathers,
tracks, maintains and uses information on an ongoing basis to facilitate refinement and
implementation of the SWMP, Permit compliance, and to set surface water related priorities.
Page 2 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
SECTION 1- PUBLIC EDUCATION AND OUTREACH
1.1 Permit Requirements (S5.C.1)
• Develop education and outreach programs that are designed to reduce or eliminate
behaviors and practices that contribute to or cause adverse stormwater impacts.
. Prioritize and address the target audiences and subject areas listed in the permit based
on stormwater issues and practices currently existing in Federal Way.
. Measure changes in the understanding and adoption of behaviors by the target
audience, and use that information to evaluate past programs and to direct future
programs.
. Maintain records of public education and outreach activities.
. Summarize activities in the Annual Report.
Program implementation was required by February 16, 2009.
1.2 Current Acrivities
The City of Federal Way Surface Water Management Division (SWM) maintains an active
Public Education and Outreach Program. SWM uses a variety of approaches to inform
residents and businesses about stormwater pollution prevention, stewardship opportunities,
capital improvement projects, watershed planning, and maintenance activities. The program is
consistently evolving and expanding to reach new audiences and cover additional pollution
prevention and stormwater related topics. Staff documents and maintains records of all public
education activities. A summary of the major public education activities in 2011 is provided
below.
SWM produced three different quarterly newsletters (The Waterlog, The Green Tide, and
The Lakeview) which target different audiences: the general public, lake residents, and
shoreline property owners. The newsletters covered a variety of topics on pollution
prevention and general awareness of stormwater related issues.
. Staff re-designed and updated the SurFace Water Management web pages.
As a component of the Dumas Bay Saltwater Algae Grant, SWM developed several
public education tools for residents within the Joes Creek and Lakota Creek watersheds
including a website, educational mailings, a shoreline stewardship guide, and held a
nutrient reduction workshop which focused on natural yard care, pet waste, and septic
system maintenance. Also as part of this grant, SWM hired an environmental consultant
to conduct an environmental audit of the Twin Lakes Golf course. The consultant
recommended BMPs that can help to reduce the golf course's impact on surface waters.
Page 3 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
. Surface Water Management has several ongoing programs that encourage public
involvement. The Stream Team and Curb Marker program receive many volunteers
each year. In 2011 SWM hosted a number of additional volunteer activities including the
Redondo Creek cleanup, BPA Trail cleanup, ivy and invasive species removal, and tree
planting events.
• SWM introduced a new public education program, Salmon in City Hall, in 2011. Staff
raised several hundred salmon eggs on display in the public lobby of Federal Way City
Hall. The display and educational materials highlight the relationship between people's
everyday activities at home, stormwater, and the health of salmon. In the Spring a
salmon releasing event was held with students from a local preschool.
. In the fall, Surface Water Management held a series of "Waterwise Workshops" for
Federal Way residents, landscapers, and contractors. Five free workshops were offered
on low impact development techniques, natural yard care, building rain gardens,
composting, and rainwater harvesting.
. The City operates a very successful "fish friendly" charity car wash program. The
number of businesses and groups participating in this program consistently grows each
year. Special kits, designed to divert wash water to the sanitary sewer system, are
loaned out by the City at no cost. In 2011 these kits were checked out for 37 charity car
wash events.
. SWM developed a Fact Sheet on Snow & Ice Removal BMPs for private property and
business owners in Federal Way. This document was mailed to over 600 property
owners in November.
• SWM staff translated selected stormwater educational materials in different languages
including Korean, Russian, Chinese, Bulgarian, German, and Spanish to address
diversity in the Federal Way community.
• Staff worked closely with a consultant and property manager of a large business park in
Federal Way to develop and implement a formal stormwater management and pollution
prevention plan. SWM provided printed educational materials, marked all stormdrains
on the property, and participated in tenant training.
. The SurFace Water Utility waives the stormwater fee for the Federal Way School District
and in exchange the School District provides surface water related public education to its
students as part of its curriculum.
SWM staff has also helped teachers at a few local schools, who have access to a
stream, implement a water quality monitoring component to their curriculum.
Each spring SWM holds a stream clean up event for students in an environmental
program at Nautilus Elementary.
. The City's Solid Waste and Recycling Division (SWR) compliments many of the
educational efforts of the Surface Water Management Division. SWR promotes
household pollution prevention, proper disposal of chemicals, and proper handling of pet
waste. SWR also provides Federal Way residents with information and options for
Page 4 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
disposal of used motor oil, leftover paint, and other liquids that pose a threat to surface
water and the environment. The department also advertises the City's Spill Hotline
number in a number of its publications.
• SWM staff participates in a number of regional forums that focus on stormwater
education: WRIA 9 Watershed Ecosystem Forum and Management Committee, Puget
Sound Partnership Ecosystem Coordination Board, STORM, EcoNet, and the South
King County Stormwater Outreach Group. The City of Federal Way also actively
promotes the regional stormwater education campaign Puget Sound Starts Here.
1.3 Planned Activities
Surface Water Management is planning to conduct the following Public Education and Outreach
activities in 2012:
. Surface Water Management will continue to maintain and update a comprehensive
website that provides the public with information on the NPDES permit, pollution
prevention, storm system maintenance, stewardship opportunities, and much more.
. The Waterlog and The Lakeview newsletters will continue to be published quarterly to
address topics on pollution prevention and general awareness of stormwater related
issues.
. The City will continue to encourage public involvement and stewardship through the
Stream Team and Curb Marker programs.
. Numerous volunteer events will take place in 2012 including stream cleanups, tree
planting events, and invasive species removals from conservation properties.
. The Salmon in City Hall project will continue annually. In 2012 staff plans to expand
components of the educational display. A salmon releasing event will occur in the spring.
. In 2012 SWM will help support Salmon in the Classroom programs in three Federal Way
Schools. Support includes purchasing equipment, providing classroom stormwater
presentations, and coordinating a releasing event.
. SWM staff will coordinate with the Federal Way School District to improve stormwater
education elements in their science curriculum.
• Federal Way will continue to participate in regional forums focused on stormwater
education and promote the Puget Sound Starts Here brand and logo using a variety of
new approaches over the next year.
Page 5 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
SECTION 2- PUBLIC INVOLVEMENT & PARTICIPATION
2.1 Permit Requirement (S5.C.2)
Create opportunities for public involvement through advisory counciis, watershed
committees, participation in developing rate structures, stewardship programs,
environmental activities, or other similar activities. At a minimum, the public must be
provided an opportunity to participate in the decision-making processes involving the
development, implementation, and update of the SWMP.
. Make the SWMP and Annual Report available to the public, including posting on the
City's website.
. Summarize activities in the Annual Report.
The Public Participation Program was required February 16, 2008.
2.2 Current Activities
The City of Federal Way encourages residents and interested parties to participate in the
decision making processes involving the update and implementation of the City's Stormwater
Management Program (SWMP). Opportunities for public participation in the development of the
SWMP are available through the following venues:
• The quarterly Surface Water Management (SWM) newsletter, "The Water Logn, is used
to raise awareness of the Permit requirements, update the public on the development
of the SWMP and solicit comments.
. The City's SurFace Water Management webpage provides a general description of the
Permit, describes the progress on the development of the SWMP and displays the
updated SWMP and the Annual Reports as they become available. Opportunity for
public comment and participation is provided via e-mail.
. The annual public meeting of the development, permitting and zoning stakeholders (i.e.
engineers, architects, developers, business owners, utilities and public school
representatives) is used to assess the City's permitting process as well as provide
updates on NPDES requirements.
. An opportunity for participation in the development of SWMP is available to City
residents through Land Use and Transportation Committee (LUTC) meetings. The
LUTC reviews many of the programmatic and policy changes proposed under the
SWMP and allows public comment on all of their agenda items.
• City Council reviews and approves many of the programmatic and policy changes
related to the SWMP. Public comments are accepted during all City Council meetings.
Page 6 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
2.3 Planned Activities
The City will continue to offer these opportunities for comment and involvement in the
development of the SurFace Water Management Plan. Public comments will be used as an
adaptive management tool to evaluate permit compliance, the effectiveness of the SWMP, and
set future priorities.
SECTION 3— ILLICIT DISCHARGE DETECTION & ELIMINATION
3.1 Permit Requirements (S5.C.3)
• Develop an ongoing program to detect and remove illicit connections, discharges and
improper disposal including spills into the municipal stormwater system.
• Develop a municipal storm sewer map that includes attributes listed in section
S5.C.3.a. of the permit.
. Adopt and implement an ordinance to prohibit non-stormwater discharges, spills, illicit
connections, and illegal dumping into stormwater systems.
• Publicize a number for public reporting of spills and other illicit discharges.
. Identify and prioritize areas likely to have illicit discharges.
• Conduct a visual inspection of three high-priority water bodies and conduct an
inspection of at least one each year thereafter.
. Inform public employees, businesses, and the general public of hazards associated
with illegal discharges and improper disposal of waste, and publicize a hotline phone
number for the public to report spills, dumping, and illicit discharges.
. Adopt and implement procedures for program evaluation and assessment which
includes spill tracking, inspection tracking, and feedback from public education efforts.
• Provide training for municipal field staff on the identification and reporting of illicit
discharges in the stormwater system.
. Summarize activities in the Annual Report.
The City was required to fully implement the Illicit Discharge Detection and Elimination Program
no later than August 18, 2011.
Page 7 of I5
City of Federal Way
NPDES Phase II Stormwater Management Program
3.2 Current Activities
The City of Federal Way maintains an active Illicit Discharge Detection and Elimination (IDDE)
program designed to identify and remove prohibited discharges and illicit connections to the
City's stormwater system. The City has fully implemented all IDDE program requirements.
• The City maintains a comprehensive map of its municipal separate storm sewer
system (MS4) which includes all known storm sewer outfalls, receiving waters, and
municipal structural stormwater BMPs. The map is continually updated to reflect new
connections and changes based on field verification. The map is available upon
request.
. The City implements and enforces Ordinance 09-619 in order to meet the requirements
of the Permit. The ordinance effectively prohibits all of the categories of non-
stormwater discharges listed in the Permit and includes escalating enforcement
procedures and actions pursuant to those outlined in FWRC 16.45, 16.50, and 16.55.
• The City identifies priority areas where illicit discharges are most likely to occur. The
evaluation is based upon a prioritization of sub-watersheds using eight individual illicit
discharge potential (IDP) screening factors such as land use, past complaints, and
number of pollution generating sites.
. Receiving waters in Federal Way are prioritized for visual inspection, and field
assessments. Three priority water bodies (Joes Creek, Redondo Creek, and West
Hylebos Creek) were completed in the summer of 2010. In the summer of 2011, staff
completed a field assessment of Cold Creek. During the assessment, outfall locations
were verified and screened for illicit discharges, and newly discovered outFalls were
mapped.
In 2011, the City formally implemented IDDE procedures regarding the characterization
of the nature and environmental threat posed by illicit discharges, procedures for tracing
the source of illicit discharges, and procedures for eliminating the source of discharges.
The existing IDDE program includes notification of appropriate authorities, notification of
property owners, technical assistance for eliminating the discharge, follow-up
inspections, and escalating enforcement and legal actions if the discharge is not
abated.
Surface Water Management's existing Public Education and Outreach Program
includes educational materials designed to prevent illicit discharges by educating
business owners, employees, and the public on pollution prevention best management
practices and waste disposal techniques. Educational materials are disseminated to
targeted audiences on an ongoing basis. Many of these materials are described in
Section 1 of the SWMP.
. The City's Public Works Department main number (253-835-2700) is publicly listed for
reporting spills and illicit discharges. After normal business hours, the public can report
stormwater pollution to the city's call service at (800) 400-0749. The report is then be
forwarded to on-call City staff. The phone numbers are publicized on the web, in
newsletters, brochures, and many other educational materials.
Page 8 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
Information regarding IDDE reports and complaints, follow-up inspections, and
enforcement actions are carefully tracked and documented.
. In 2011 staff completed a summary of feedback received from IDDE public education
efforts to be included in the Annual Report.
• Training is provided to all field staff responsible for identification, investigation,
termination, cleanup and reporting of illicit discharges. Training is also provided for
staff who may observe an illicit discharge while perForming their normal job duties. Field
staff from the following City departments have received training: Public Works,
Community Development, Parks and Recreation, and Public Safety.
3.3 Planned Activities
• The municipal storm sewer system map will continue to be updated as necessary and
new information added as it becomes available.
• Field assessment of at least one high priority water body will be completed annually.
• City staff will continue to evaluate and improve the IDDE program based on
experience, lessons learned, and feedback from public education efforts.
• Follow-up training will be provided as needed to address changes in procedures,
techniques or requirements. All training records (including course information and the
staff trained) will be documented and maintained.
• SWM will explore additional ways to improve outreach and cooperation with business
owners.
SECTION 4 CONTROLLING RUNOFF FROM CONSTRUCTION SITES
4.1 Permit Requirements (S5.C.4)
• Adopt an ordinance that addresses runoff from new developments, redevelopment and
construction sites.
. Adopt minimum stormwater designs standards that are equivalent to the Department of
Ecology's 2005 Stormwater Management Manual for Western Washington.
. Implement a program to review plans, inspect construction sites, and take enforcement
action against those failing to meet the required standards.
. Include provisions to allow for non-structural preventative actions and source reduction
practices such as Low Impact Development techniques.
Page 9 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
. Adopt an ordinance, maintenance standards, inspection procedures, and enforcement
provisions to insure the long-term operation and maintenance of permanent stormwater
control facilities.
• Provide training for staff on new and revised regulations, standards, processes and
procedures.
• Provide copies of the "Notice of Intent for Construction Activity" and "Notice of Intent for
Industrial Activity" to representatives of proposed new development and
redevelopment.
• Summarize activities in the Annual Report.
The Construction Site Runoff Program was required to be fully implemented by February 16,
2010.
4.2 Current Activities
The City of Federal Way recognizes that construction site run-off is a major contributor to water
quality degradation in the greater Puget Sound region. To address this issue and to better
protect our natural waterways, the City's current construction site run-off program exceeds the
minimum requirements of the Permit in many respects. Construction site run-off is reviewed
and inspected for all construction projects, ranging from single family structures to large
commercial developments.
The City has adopted the 2009 King County Surface Water Design Manual, effective
February 16, 2010, which has been deemed an equivalent to the Washington State
Department of Ecology's (DOE) 2005 Stormwater Manual.
• The City's BMP selection and site planning process has been updated through the
adoption of the 2009 King County Surface Water Design Manual (2009 KCSWDM).
The authority to conduct inspections on new developments is granted during
construction pursuant to an access agreement allowed under Federal Way City Code
(FWRC) 19.25.080. Authority to conduct post construction inspection of private
drainage facilities discharging to the City's storm system from new development is
established through drainage covenants, conditions attached to the final permit, and
through FWRC 16.10.065.
. Non-structural preventive actions and source control improvements measures, such as
LID, are currently allowed. Staff has completed a report on LID implementation that
identifies obstacles to implementing certain LID techniques in Federal Way and
suggests measures to address those barriers.
. Four staff members obtained LID Certification through Washington State University's
Extension program in spring of 2011.
Page 10 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
. Prior to any clearing and grading activity on a construction site, a Pre-construction
Inspection is conducted with the contractor to review initial erosion control
requirements and the inspection process.
. A minimum of two erosion control inspections are conducted by City inspection staff to
ensure erosion control measures are being implemented and maintained throughout
construction of the project.
. A final erosion control inspection is conducted prior to final building permit approval of
single-family, multi-family and commercial construction.
. The ability to conduct enforcement of erosion control and stormwater requirements is
provided within the City's existing development review and inspection process (FWRC
1.15.010 through 1.15.100 and International Building Code R113 and R114).
• Covenants are attached to all new developments with stormwater detention and flow
control facilities at the time of final approval. The covenant allows access for inspection
and requires long term operation and maintenance of stormwater facilities (FWRC
16.36.020 and 16.35.030).
. Maintenance standards for private stormwater systems are established in Appendix A
of the 2009 King County SurFace Water Design Manual.
. Developments containing storm systems are encouraged to dedicate these stormwater
facilities to the City at the time of final approval. The developer is required to maintain
a two-year maintenance bond to ensure maintenance of these facilities during the first
two years (most often the heaviest construction period) fotlowing final approval. Staff
conducts inspections of these facilities during this period to enforce compliance with
maintenance standards. The City takes over operation and maintenance of these
facilities once the bond is released.
. Records of inspections, violations, and enforcement activities are tracked through a
database permit tracking system.
NPDES Construction Stormwater General Permit Focus Sheets are available at the
City's Permit Center. Pursuant to a communication from the Department of Ecology,
these focus sheets may be made available to the public in lieu of the application
(Notice of Intent).
All staff responsible for implementing the program to control run-off from construction
sites are trained to conduct these activities.
4.3 Planned Activities
The requirements in section S5.C4 of the Permit have been met and the Construction Run-off
Control Program has been fully implemented. The City will continue to carry out all related
activities to ensure compliance with the Permit.
Page 11 of I S
City of Federal Way
NPDES Phase II Stormwater Management Program
. The program is continuously being reviewed and refined to ensure consistent
application of the most current adopted regulations. Implementation of all permit
requirements in S5.C.4 will continue.
. The City will continue to provide training as necessary.
SECTION 5 POLLUTION PREVENTION, OPER.ATIONS AND
MAINTENANCE
5.1 Permit Requirements (S5.C.5)
. Establish maintenance standards that are as protective, or more protective, as those
specified in the 2005 Stormwater Management Manual for Western Washington.
• Perform inspections of municipally owned or operated water quality treatment and flow
control facilities and catch basins at the frequencies specified by the permit.
• Maintain records of inspections and maintenance or repair activities.
. Implement practices to reduce stormwater impacts associated with maintenance
operations for streets, parking lots, roads or highways owned or maintained by the City.
• Implement practices to reduce pollutants in runoff from all lands owned and maintained
by the City.
. Develop a Stormwater Pollution Prevention Plan for all heavy equipment maintenance
or storage yards owned or operated by the City.
. Develop and implement an ongoing training program for City staff whose job functions
may impact stormwater quality.
• Summarize activities in the Annual Report.
All elements of the Operations and Maintenance Program were required by February 16, 2010.
5.2 Current Activities
The City of Federal Way maintains a proactive and effective maintenance program of the City's
drainage infrastructure, which includes catch basins, pipes, open channels, as well as
residential and regional retention/detention facilities.
. The City adopted the maintenance standards found in Appendix A of the 2009 King
County SurFace Water Design Manual.
Page 12 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
. Regular maintenance of SWM's facilities is conducted by SWM Maintenance staff
consistent with the adopted standards to ensure stormwater facilities are functioning
properly.
• All known municipally owned or operated stormwater treatment and flow control
facilities are inspected and maintained at a minimum, annually. All known City owned
or operated stormwater retention/detention ponds are currently inspected and
maintained twice a year. Staff inspects at least 95% of the structures annually.
• SWM maintains a"Hot Spot" list of locations vulnerable to surface water related
problems during major storm events. Staff inspects these locations after all major
storms to ensure the systems are functioning properly, and to determine/conduct any
maintenance or repair needs.
. Sediment levels in catch basins (CBs) are evaluated on a circuit basis annually. When
sediment levels equal or exceed 50% of the sump capacity on average in the sampling
circuit, all CBs and inlet structures in that circuit are cleaned. Catch basins in high use
areas, such as main arterials, are cleaned throughout the City each year.
. In 2010, SWM developed and implemented a comprehensive Conditional Assessment
Program as a tool to proactively manage the MS4 to prevent flooding, drainage
problems and water quality problems. The camera inspection program supports
several NPDES related activities (on-going comprehensive mapping of the MS4,
evaluation of Best Management Practices, improving the ability to trace spills and
identify illicit connections to the stormwater system).
SWM has implemented practices and procedures that reduce stormwater impacts
associated with runoff from streets, parking lots, roads and highways owned or
maintained by the City, as well as road maintenance activities conducted by the City.
Activities addressed include: pipe and culvert cleaning, ditch maintenance, street
cleaning, road repair and resurfacing, snow and ice control, utility installation,
pavement striping, maintaining roadside areas and vegetation, and dust control.
Staff has modified policies and procedures regarding the maintenance and operation
of lands owned or maintained by the City in an effort to reduce the discharge of
stormwater pollutants. Policies and procedures that have been addressed include:
application of fertilizers, pesticides and herbicides, sediment and erosion control,
landscape maintenance, vegetation disposal, and cleaning and maintenance of
building exteriors.
. The City has an on-going training program for employees whose job functions may
impact water quality. The program addresses the importance of protecting water
quality, the requirements of the Permit, operations and maintenance standards,
inspection procedures, BMP selection, and ways to perForm their job activities to
prevent or minimize impacts to water quality.
. A Stormwater Pollution Prevention Plan (SWPPP) for the City's heavy equipment
maintenance and storage yard has been implemented. The SWPPP includes periodic
visual inspections of the facility to evaluate the effectiveness of the BMPs.
Page 13 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
. Records of inspections and maintenance or repair activities are kept in accordance
with the S9 Reporting Requirements of the Permit.
5.3 Planned Activities
. City will complete a 10 year catch basin monitoring program upon which our circuit
cleaning schedule is based.
• Surface Water Management will continue the Conditional Assessment Program and
use the information to improve the City's ability to proactively and effectively maintain
the MS4.
• Staff will continue to evaluate the effectiveness of selected pollution prevention BMPs
and will continue to ensure full implementation of the Stormwater Pollution Prevention
Plan.
. The City will provide follow-up training as needed to address changes in procedures,
techniques or requirements. The City will track and maintain records of training
provided.
SECTION 6 MONITORING
6.1 Permit Requirements (S8.C)
• Prepare for future comprehensive long-term monitoring of both stormwater and of
Stormwater Management Program (SWMP) effectiveness.
• Report any stormwater monitoring or studies currently being conducted by the City.
• Assess the appropriateness of the best management practices identified for each
component of the SWMP, and identify any changes that are made or are anticipated to
be made.
6.2 Current Activities
• The City has identified two outFalls (representing commercial and high-density
residential land uses) where permanent sampling stations could be established in the
future.
. Two suitable questions concerning SWMP effectiveness have been developed, and
monitoring methods have been identified to attempt to answer these questions.
•• A summary of current monitoring activities by the City has been provided in the Annual
Report.
Page 14 of I S
City of Federal Way
NPDES Phase II Stormwater Management Program
6.3 Planned Activities
There are no additional monitoring requirements to be implemented in 2012. New
monitoring requirements are expected in the next permit cycle. The City will begin
preparing for additional monitoring in the future.
• City will continue its ongoing monitoring of the North Fork of the West Branch of the
Hylebos Creek in support of the Regional Pond expansion project scheduled for 2013.
Page 15 of 15
City of Federal Way
NPDES Phase II Stormwater Management Program
CITY OF
Federal Wa
Y
NPDES
Annual Re ort
p
Reporting Period 2011
(Prepared March 2012)
Pursuant to the
Western Washington Phase II
Municipal Stormwater Permit
# WAR 04 — 551G
I. Permittee Information
Permittee Name
Citv of Federal V�
Contact Name
William Appleton, P.E.
Mailing Address
33325 8th Avenue South
City
Fedearl
Email Adddress
.com
II. Regulated Smali MS4 Location
urisdiction
�itv of Federal
Major Receiving Water(s)
PuQet Sound
Permittee Coverage Number
WAR 04-5516
Phone Number
253-835-2750
Zip + 4
98003-6325
Entity Type: Check the box that applies
Coun Ci ITown Other
x
III. Relying on another Governmental Entity
If you are relying on another governmental entity to satisfy one or more of the
permit obligations, list the entity and briefly describe the permit obligation(s) they
are implementing on your behalf below. Attach a copy of your agreement with the
other entity to provide additional detail.
Name of Entity: Permit Obligation(s):
IV. Certification
All annual reports must be signed and certified by the responsible o�cial(s) of permittee or co-
permittees. Please print and sign this page of the reporting form and mail it (with an original
signature) to Ecology at the address noted below. An electronic signature will not suffice.
',,I certify under penalty of law, that this document and all attachments were prepared under my direction or
I supervision in accordance with a system designed to assure that Qualified Personnel properly gathered and
evaluated the information submitted. Based on my inquiry of the person or persons who manage the system or
those persons directly responsible for gathering information, the information submitted is, to the best of my
knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting
false information, including the possibility of fine and imprisonment for willful violations.
Title Date
IName Title Date
�e Title Date
�e Title Date
Title
Date
ACRONYMS AND ABBREVIATIONS
AKART All Known and Reasonable Technology
B-IBI Benthic Index of Biological Integrity
BMPs Best Management Practices
ECOLOGY Washington State Department of Ecology
IDDE Illicit Discharge Detection and Elimination
LID Low lmpact Development
MEP Maximum Extent Practicable
MS4 Municipal Separate Storm Sewer System
NPDES National Pollutant Discharge Elimination System
O&M Operations and Maintenance
SWMP Stormwater Management Program
TMDL Total Maximum Daily Load
VI. Status Report Covering Calendar Yr: 2011
PI.EASE indicate reporting year and your jurisdiction in Line 1, above.
PLEASE refer to the INSTRUCTIONS tab for assistance filling out this table.
Jurisdiction Name: ciry of F ederal way
NOTE: For clarification on how to answer questions, place cursor over cells with red flags.
NOTE: Please answer all questions.
PLEASE review your work for completeness and accuracy. Save this worksheet as you go!
Qu��o�' Y/N/ # Comments (50 word limit) Name of AttacMment 8
NA Page #, if aanticable
1. Attached annual written update of Permittee's Y See Attachment- City of Federal
Stormwater Mana ement Pro ram SWMP , Way Stormwater Management
g g � ) Program document (SWMP)
including applicable requirements under
SS.A.2 and S9?
2. Attached a copy of any annexations, NA There were no annexations or boundary
incorporations or boundary changes resulting changes during the reporting period.
in an increase or decrease in the Permittee's
geographic area of permit coverage during the
reporting period, and implications for the
SWMP as per S9.E3?
3. Implemented an ongoing program for Y
gathering, tracking, maintaining, and using
information to evaluate SWMP development,
implementation and permit compliance and to
set priorities? (SS.A3)
4. Began tracking costs or estimated costs of the Y
development and implementation of the
SWMP? (Required no later than January 1,
2009, SS.A.3.a)
5. SWMP includes an education program aimed Y �;':
at residents, businesses, industries, elected ,�-
.,
officials, policy makers, planning staff and �
other employees of the Permittee? (Reguired ?.' v �.
to begin by February 15, 2009, SS.C.1) '
; ��
.:
`�r , �. .:
6. Distributed appropriate information to target Y � ';
audiences identified in the area served by the �� `
MS4? (Required to begin by February 15,
2009, SS.C.I.a) , � s`�
7. Tracked the types of public education and Y
outreach activities implemented. (Reguired to `
begin by February 15, 2009, SS.C.I.c) �
'Ft, .`* ... :�,
7b. Number of activities implemented: ' 60 Number of public education activities in 2011.
8. Measured the understanding and adoption of Y
the targeted behaviors among at least one
targeted audience in at least one subject area.
,,
(Required to begin by February 15, 2009, "` �'
SS.C.I.b) ' ' '
9. Provided opportunities for the public to Y
participate in the decision making processes
involving the development, implementation
and updates of the Permittee's SWMP?
(Required by February 15, 2008, S5.C.2.a)
Page 1 of 12
Question Y/N/ # Comments (50 word limit) Name of Attachment �
NA Page #, if applicabie
10. Developed and implemented a process for Y '�`'
public involvement and consideration of public
comments on the SWMP? (Required by
February 15, 2008, S5.C.2.a)
11. Made the most current version of the SWMP Y
available to the ublic. (SS.C.2.b)
12. Posted the SWMP and latest annual report on Y
our website. SS.C.2.b)
12b. NOTE website address in Attachment field: http:Nwww.ciryoffederalway.com
/index.as x?NID=186
13. Initiated or implemented an ongoing program Y ' t���.
.� �
to detect and remove illicit connections and �l� ���
illegal discharges into the Permittee's MS4? '�'� �� ��'
(Required August 19, 2011, SS.C.3) `����`��
�
���
14. Developed and currently maintain a map of Y ��
your MS4? (Required by February 16, 201 l, 3�;; �,� *�?
SS.C.3.a �' � .
14b. Initiated a program to develop and maintain a Y
map of all connections to the MS4 authorized
or allowed by the Permittee after the Permit
effective date? (SS.C3.a.ii)
15. Map shows the location of all known Y �:
" y � F
municipal separate storm sewer outfalls,
receiving waters and structural stormwater �� �
BMl's owned, operated, or maintained by the
Permittee? (Reguired by February 16, 2011,
SS.C.3.a.i)
16. Map shows all storm sewer outfalls with a 24 Y
inch nominal diameter or larger, or an �'
equivalent cross-sectional area for non-pipe ���
systems and includes tributary conveyances,
;,;
associated drainage areas and land use? `' '
(Required by February 16, 2011, SS.C3.a.i) �
���
��.
:�� �
17. Map shows geographic areas served by the Y �� ��'t'
Permittee's MS4 that do not discharge
�
stormwater to surface waters? (Required by '�� � x:
February 16, 2011, SS.C.3.a.iii) � �- :��,
:
18. Map has been made available upon request? Y �: �x '
SS.C.3.a.iv) s ';,�� ��" '
19. Developed and implemented regulatory actions Y ��� Ordinance No. 09-619
necessary to effectively prohibit non- ;� �' tl '
:���� � �:.
stormwater, illicit discharges into the ,�� ��<,
Permittee's MS4? (Reguired by August 15, ��� �-
2009, SS.C.3.b) ���� .. ''.
20. Developed and implemented an ongoing Y
program to detect and address non-stormwater
. . ��� :�
ilhcit discharges, including spilis, and illicit
connections into the Permittee's MS4?
(Required by August 19, 2011, SS.C.3.c) r'' y
`�,�
Page 2 of 12
Question Y/N/ # Comments (50 word limit) Name of Attachment 8�
NA Page #, if appFicable
21. Developed procedures for locating priority Y
areas likely to have illicit discharges, inc(uding
at a minimum: evaluating land uses and
associated business/industrial act.ivities
present; areas where complaints have been �'
registered in the past; and areas with storage of ����
large quantities of materials that could result in "� ,�.�:
illicit discharges, including spills? (Required µ
by August 19, 2011, SS.C.3.c.i) ��� ��'` �;'
��
. r� ��
22. Implemented field assessment activities, Y F` �'��„x, .
including visual inspection of priority outfalls Y� �s ���:
identified during dry weather, and for the "���� �-;
u oses of veri m outfall locations �`"�� ��
P rP fY� g � �3�a -.
identifying previously unknown outfalls, and "'���;``
detecting illicit discharges. (Required by �`�
August 19, 2011, SS.C.3.c.ii) � °�
f �;��
23. Prioritized receiving waters for visual Y h"
�� � .
inspection? (Required by February 16, 2010, k � h �� r �
SS.C3.c.ii �� ,�-;;
24. Conducted field assessments for three high Y '��s ,.
priority water bodies? (Required by February ��� r
16, 2011, SS.C.3.c.ii ,���'�=�..�M
25. Conducted field assessments on at least one Y °°� "�'
high priority water body? (Reguired annually n a"� "
after February 16, 2011, SS.C3.c.ii) � ���
26. Developed and implemented procedures for Y ��*� ���:
characterizing the nature of, and potential �'� ��
y �,
public or environmental threat posed by, any �� ��,:.
illicit discharges found by or reported to the ��� �� a;.
Permittee? (Required by August 19, 2011, � �
�
SS.C3.c.iii) � ,�?
27. Developed and implemented procedur.es for Y ��� �: Implemented pipe video inspection program in
tracing the source of an illicit discharge;
`F� 2011.
including visual inspections, and when ;�Y
necessary, opening manholes, using mobile ���
cameras, collecting and analyzing water . ��� �� n;;.
samples, and/or other detailed inspection ��� �;
procedures? (Required by August 19, 2011, `F'�� s ���
��� � �
SS.C.3.c.iv) ;�� ,,
28. Developed and implemented procedures for Y �,,
removing the source ofthe discharge, ��; ,�
including notification of appropriate �z �� �.
authorities; notification of the properiy owner; ��'� y .�
�,��s � ::
technical assistance for eliminating the �� �°'
discharge; follow-up inspections; and �����R;
escalating enforcement and legal actions if the °-���`���
� r� �� .�.
discharge is not eliminated? (Required by � �,��'°
August 19, 2011, SS.C.3.c.v.) � `
29. Informed public employees, businesses, and Y �
the general public of hazards associated with ������� �"
iltegal discharges and improper disposal of ��`� ��;`.
waste? (Required by August 19, 2011, �>� �� r, ,:
SS.C3.d) � ���`
Page 3 of 12
Question Y/Nt # Comments (50 word timit) Name of Attachment 8�
NA Page #, if appticable
30. Distributed appropriate information to target Y
audiences identified pursuant to SS.C.1?
(Reguired by August 19, 201 l, SS.C3.d.i)
31. Publicized a hotline or other local telephone Y
number for public reporting of spills and other '�
illicit discharges? (Required by February 15, ::. �°
��
2009, SS.C3.d.ii)
31 b. Number of hotline calls received: : 9
31 c. Number of follow actions taken in response � �° 38 Staff follows up with all reports received.
to calls:
32 Maintained a hotline or other reporting number Y
for public reporting of illicit discharges, ;�� r'n
including spills? (Required by February 15, ,� ��°
2009, SS.C.3.d.ii) � �"���;
32b. NOTE hotline number in Comments field ;�„ �(253) 835-2700 After hours:(800) 400-0749
33 Tracked the number of illicit discharges, Y�`; y�"
including spills, identified? (Required by
�°" �
Au ust 19, 201 l, SS.C3.e
33b. Number of illicit dischar es identified: „TM f�� = 22
34 Tracked the number of inspections made for Y �:;; ' Approximately 26,400 lineal feet of stormwater
illicit connections? (Required by August 19, ; pipe was inspected in 2017 for illicit
2011, SS.C.3.e t-' ; connections.
.
34b. Number of ins ections: �,, F' 1
35 Received feedback from IDDE public Y�
education efforts? (Required by August 19,
2011, SS.C3.e ;;: r
36 Attached report on IDDE public education Y �`
efforts? (Reguired by August 19, 2011, �s �}`;'
�� ��, :>:
SS.C.3.d, SS.C.3.e ,...� �:
37 Municipal field staff responsibie for Y .; �� �;, No formal training was held in 2011. Five
identification, investigation, termination, `� Y :: trainings were heid in 2009.
cleanup, and reporting of illicit dischazges, ;��. �' °
improper disposal and illicit connections are
trained to conduct these activities? (Required f '
by August 15, 2009, SS.C3.f.i)
37b. Number of trainin s rovided: ; �
37c. Number of staff trained: 0
38 Provided follow training as needed to NA No formal follow up training was held in 2011.
address changes in procedures, techniques or
requirements? (Required by August 15, 2009, '
SS.C.3.f.i)
38b. Number of trainin s rovided: ' �
38c. Number of staff trained: � °= 0
39 Develpped and implemented an ongoing Y ' No formal training was held in 2011. Training
training program on the identification of an = for 133 employees was conducted in January
illicit dischazge/connection, and on the proper 2010.
procedures for reporting and responding to the
illicit discharge/ connection for all municipal
fteld staff, which, as part of their normal job
responsibilities, might come into contact with
� or otherwise observe an illicit discharge or ;�''� °�`�
illicit connection to the storm sewer system?
(Required by February 16, 2010, SS.C.3.f.ii.)
39b. Number of trainin s rovided: " ` 0
39c. Number of stafftrained: ' �
Page 4 of 12
Question Y/N/ # Comments (50 word timit) Name of Attachment �
NA Page #�, if aaplicable
40 Developed, implemented and enforced a Y
program to reduce pollutants in stormwater '
runoff to a regulated small MS4 from new
development, redevelopment and construction
site activities? (Required by February 16, 9 '
2010, SS.C.4) �� �,
�s �,,.
�;:� �,:
41 Applied stormwater runoff program to all sites Y,�;�� ���- The City of Federai Way applies its stormwater
that disturb a land area 1 acre or greater, �� ���; �'un-off program to all development sites
���ft,', regardless of size.
including projects less than one acre that are �"
part of a larger common plan of the �� ��;7
development or sale? (Required by February , 9 �;�
16, 2010, SS.C.4) `��� ` --
: .£ H �. ..
42 Applied stormwater runoff program to private Y a�� �.�
and public development, including roads? ��� �`'
(Required by February 16, 2010, SS.C.4) ' g����;
rF
�-
43 Applied the Technical Thresholds in Appendix Y �'�� �` The City of Federal Way applies the Technical
1 to all sites 1 acre or greater, including �,;�� �� Thresholds in Appendix 1 to all development
projects less than one acre that are part of a �' � t sites regardless of size.
larger common plan of the development or ��� ��':
���"� �
sale? (Required by February 16, 2010, SS.C.4 ��� -
) <:� ��`
44 Adopted and implemented regulatory Y '= F�
�
��
mechanism (such as an ordinance) necessary to ,� �, p ,
address run-off from new development, �`.� �� ;
redevelopment and construction site activities? �_ ��
(Required by February 16, 2010, SS.C.4.a) �+: �:
�5 �..
i �.. � ��'''
45 Retained existing local requirements to apply Y The City of Federal Way adopted the newer
stormwater controls at smaller sites or at lower 2009 King County Surface Water Design
thresholds than required pursuant to SS.C.4? Manual (2009 KCSWDM) for all development
sites. Sites disturbing less than 1 acre are held
(SS.A.4) to the same standards as those over 1 acre.
46 The ordinance or other enforceable mechanism Y ; The City of Federal Way has adopted the 2009
��� � x� King County Surface Water Design Manual (an
includes the minimum requirements, technical �����',' Ecology approved equivalence) in order to
thresholds, and definitions in Appendix 1(or :��� ,- meet this requirement.
an equivalent approved by Ecology under the `� ��'�'
NPDES Phase I Municipal Stormwater Permit) ������
for new development, redevelopment, and �`� '
� ,���
construction sites? (Required by February 16, �� .,
2010, SS.C.4.a.i) �% �_..
_ �W,
47 The ordinance or other enforceable mechanism Y ��� The City of Federal Way has adopted the 2009
includes exceptions and vaziance criteria
�''�� King County SurFace Water Design Manual (an
equivalent to those in Appendix 1? (Required `�����}; Ecology approved equivalence) in order to
� � ,,� � meet this requirement.
by February 16, 2010, SS.C.4.a.i., and Section ��`� `
� a �:
6 of Appendix 1) = �' � �` `
`"
#�� a �
� s ;
48 Were exceptions or variances to the minimum N �`- �; ` No exceptions were granted.
requirements in Appendix 1 granted? r� ��� u'��
(Reguired by February 16, 2010, SS.C.4.a.i., �';�- ' �,
and Section 6 of Appendix 1) �`� `�€,:
��, � ,.
�� .
�`�._
48b. If so, how man were ranted? ��' �
Page 5 of 12
Question Y/N/ # Comments (50 word limit) Name of Attachment &
NA Page #, if aapficable
49 The ordinance or other enforceable mechanism Y "!. ' The City of Federal Way has adopted the 2009
includes a site planning process and BMP °' King County Surtace Water Design Manual (an
selection and design criteria that, when used to Ecology approved equivalence) in order to
' meet the State (AKART) requirement under
implement the minimum requirements in Chapter 90.48 RCW.
Appendix 1(or equivalent approved by �
4;
Ecology under the Phase I Permit) will protect �
water quality, reduce the discharge of �,� �
poilutants to the maximum extent practicable ��:
and satisfy the State requirement under � �<
Chapter 90.48 RCW to apply all known, y ry s � k `�
available and reasonable methods of �����,
�� ���
prevention, control and treatment (AKART) �,,��� _
prior to discharge? (Required by February 16, �� 5 �'"'
,;
2010, SS.C.4.a.ii) � t ; � �:
��°����.
49b. Cite documentation to meet this requirement m�� "� ��:z�� �; Ordinance No. 09-630
� ��� ��,
.4ttachment field: °,;��, ' �; �",�, �R:
50 The ordinance or other enforceable mechanism Y �"� " Federal Way Revised Code (FWRC)
provides the legai authority, through the ,,�
� .. 19.25.080
��,z�
approval process for new development, to �����
inspect private stormwater facilities that s-�_
� �
discharge to the Permittee's MS4? (Required _., ��, �'
by February 16, 2010, SS.C.4.a.iii) �,� `�� ��
G A � E
51 The ordinance or other enforceable mechanism Y '- �, Ordinance No. 09-630
allows non-structural preventive actions and ��; �-
+ ���w.
source reduction approaches such as Low ;k , ��:
Impact Development (LID) Techniques to � ,���' ` �.
minimize the creation of impervious surfaces 5 ��� fi`
� ��� ��
and minimize the disturbance of native soils ��" �,
and vegetation? (Required by February 16, ����
2010, SS.C.4.a.iv) �f ��"'
>�; �
�F;
52 If the ordinance or regulatory mechanism NA " '',. City decided not to make this option available.
�� � �.
allows construction sites to apply the Erosivity ,�
Waiver in Appendix 1, Minimum Requirement ��� °`�
�'`���
#2, does it include appropriate, escalating z �,� �
enforcement sanctions for construction sites �� �'� �°
that provide notice to the Permittee of their �
intention to apply the waiver but do not meet �` ��`
f�� �� �.
the requirements (including timeframe � � ���
�
restrictions, limits on activities that result in �
non-stormwater discharges, and � y :
�;��� ,
implementation of appropriate BMPs to x � �..
prevent violations of water quality standards) �� ��
to qualify for the waiver? (If waiver is allowed, e���� �`'
h•
the qualification is required by February 16, `� x � ��
: �
2010, SS.C.4.a.v) `;z �� �'
�. .
��
�
`x ��5,. �'
53 Developed and implemented a permitting Y `� ; FWRC 18.05.010 and 19.05.005
process to address runoff ftom new ���
development, redevelopment and construction
�� ;
site activities with plan review, inspection, and �
� � ;
enforcement capability? (Required by ; �� ;
i. � Y „
February 16, 2010, SS.C.4.b) �� ��. e��
¢
Page 6 of 12
Question Y/N/ # Gomments (50 ward limit) Name of Attachment 8t
NA Page #, if apqlicabte
54 Applied permitting process to all sites that Y ' ' The City of Federal Way applies its permitting
disturb a land area 1 acre or greater, including Yr process to all development sites regardless of
„:
projects less than one acre that are part of a <:' size.
larger common plan of the development or
sate? (Required by February 16, 2010,
; .,
SS.C.4.b) �� �
55 Reviewed Stormwater Site Plans for new Y
development and redevelopment projects? � �-
�' �
(Required by February 16, 2010, SS.C.4.b.i) �;
r "�
?sr
�:'ar���:a
SSb. Number of site plans reviewed during the F�� 30
r ortin eriod: ��
56 Inspected, prior to clearing and construction, Y ' ; City staff inspects all development sites prior to
all known development sites that have a high ��` ti clearing and grading regardless of its potential
potential for sediment transport as determined � � for sediment transport as determined by
; ` �, Appendix 7.
through plan review based on definitions and ��8� ��
,,
requirements in Appendix '7 Determining ���
Construction Site Sediment Potential? ,� t,���
(Required by February 16, 2010, S5.C.4.b.ii) ��z� ��'°
; �
� ��-
�
, F
-���
56b. Number of qualifying sites inspected prior to ��� $9 13 Commercial Sites, 76 Single Family Sites
clearing and construction during the reportmg ;:
eriod: ' �,,, ,�',
57 Inspected construction-phase stormwater Y �r�¢
controls at all known permitted development �^' S�'
sites during construction to verify proper ��
installation and maintenance of required
erosion and sediment controls? (Required by �� a�.
February 16, 2010, SS.C.4.b.iii) ' ��,
�,.,f � ��
;� ; ��
57b. Number of sites inspected during the r: �� - 91 16 Commercial Sites, 75 Single Family Sites
construction phase for the reporting period s
�� .
58 Enforced as necessary based on the inspection Y A
at new development and redevelopmen� ����
,�
projects? (Required by February 16, 2010, ,�� �`
SS.C.4.b.iii) ��' �
58b. Number of enforcement actions taken during °�' 23
the re ortin eriod:
59 Inspected qualifying permitted development Y �� ``'
sites upon completion of construction and prior �'i
to final approval or occupancy to ensure �R�
proper installation of permanent stormwater '
` �� .
controls such as stormwater facilities and �'''
E _ � .,.
structural BMPs? (Required by February 16, �"' ��'
�z ����
2010, SS.C.4.b.iv and v) �. '
.�
� � �� �,;
.� <,. ,., - �
59b. Number of qualifying sites known during the ,"� ��^ $6 12 Commercial, 74 Single Family Sites
re ortin eriod: ������
59c. Number of qualifying sites inspected during ;;� ��� 86
the re ortin eriod: ��� ��'
� .£
60 Verified a maintenance plan is completed and Y
responsibility for maintenance is assigned for
qualifying projects? (Required by February 16, ,,<
2010, SS.C.4.b.iv) '`''� �
:���,
,�" �
�'; �� `�
Page 7 of 12
Question Y/N/ # Comments (50 word Iimit) Name of Attachment 8
NA Page #, if applicable
61 Enforced regulations as necessary based on the Y ': ..
inspection? (Required by February 16, 2010,
SS.C.4.b.iv) :..
61 b. Number of enforcement actions taken durmg = -��
�z
the re ortin eriod:
62 Developed and implemented an enforcement Y
strategy to respond to issues of non- �`` � �
,� ; E
compliance with the regulations for qualifying � s�,
projects? (Required by February 16, 2010, �;'
SS.C.4.b.vi) �"�` ' '
63 Did the Permittee choose to allow construction N }:;3 �'
sites to apply the Erosivity Waiver in ��� �:
Appendix 1, Minimum Requirement #2? A`��` -
�i ��� :
SS.C.4.b.vii � ��� ��: .
63b. If es, how man waivers were allowed ? � 0
64 Developed and implemented a long-term Y r-. � ;.
operation and maintenance (O&M) program ���� � .;'.
for post-construction stormwater facilities and �"� ;
�y• �:
BMPs? (Required by February 16, 2010, ''�� ��,
�� �k�� �
SS.C.4.c) �� � ,.
65 Adopted an ordinance or other regulatory Y ,..., �; FWRC 16.36.020 and 16.35.030
mechanism that clearly identifies the party ,,A,,� �:
responsible for maintenance, requires ; 3 '
inspection of facilities and establishes ��
enforcement procedures? (Required by �'� �& '
February 16, 2010, SS.C.4.c.i)
66 Inspected post-construction stormwater Y �', „� ,�,'
controls, including structural BMPs, at new �
development and redevelopment projects? � fi�� W:
(Reguired by February 16, 2010, SS.C.4.c) ��:� �;
f�
i���re '
66b. Number of sites inspected during the reportmg M3� ��'� 769
Y � .
eriod: :�.� �� °_
66c. Number of structural BMPs inspected during �k �.. 3600
the re ortin eriod: '`�,:.,_ _;,
66d. Number of enforcement actions taken dunng `:;�E �� - 135
the re ortin eriod: "' ' � `
`:�'a....i.3,35:..
67 Established maintenance standards that aze as Y = The City of Federal Way applies the
protective, or more protective, of facility x �� �; maintenance standards in Appendix A of the
function as those specified in Chapter 4 of �� �$ 2009 King County Surface Water Design
, � Manual.
Volume V of the 2005 Stormwater
Management Manual for Western
Washington? (Required by February 16, �� �
2010, SS.C.4.c.ii �� � y
68 Performed timely maintenance as per y �; f F �
SS.C.4.c.ii? (Reguired by February 16, 2010,
SS.C.4.c.ii .zy ,
68b. Attached documentation of any maintenance NA �'` There were no maintenance delays during the
delays. (Required by February 16, 2010, reporting period.
SS.C.4.c.ii '�
69 Established program to annually inspect all Y '��
stormwater treatment and flow control u
;x� ,
facilities (other than catch basins) permitted by �-�
the Permittee according to SS.C.4.b. unless ��
there are maintenance records to justify a =� ry
different frequency? (Required by February �'
„
16, 2010, SS.C.4.c.iii) `�'
Page 8 of 12
`Question Y/NI # Comments (50 word limit) Name of Attachment �
NA Page #, if applicable
70 If using reduced inspection frequency, NA Staff is conducting inspections at the required N/A
Attached documentation as per SS.C.4.c.iii? frequency indicated in the permit.
(Reguired by February 16, 2010, SS.C.4.c.iii)
71 Inspected all new stormwater treatment and Y
flow control facilities owned or operated,
including catch basins, for new residential �����
developments that are a part of a larger �-�p
common plan of development or sale, every 6 ���� �`� .
months during the period of heaviest house �������' ",
construction (i.e., 1 to 2 years following `; �� �
�� � �sv�
subdivision approval) to identify maintenance -���. ,
needs and enforce compliance with ���`
maintenance standards as needed? (Required �� �
: �� :
by February 16, 2010, SS.C.4.c.iv) ��`,
�� �� �
� ,m . �3��"
71 b. Number of facilities inspected during the �� 17
re ortin eriod• �" -
72 Implemented a procedure for keeping records Y �� t �
of inspections and enforcement actions by ��� '
staff, including inspection reports, warning ^� ��°
�
letters, notices of violations other enforcement ���� �
, .,,�r���-
records, maintenance inspections and � ;
maintenance activities? (Required by February .u��" '
16, 2010, SS.C.4.d) �: ���"�-
. s �-
' �� � '�
73 Provided copies of the Notice of Intent for Y
Construction Activity and Notice of Intent
for Industrial Activity to representatives of
proposed new development and
redevelopment? (SS.C.4.e)
74 All staff responsible for implementing the Y r� Inspector received CESSWI certification in
program to control stormwater runoff from `��` 2011.
new development, redevelopment, and �����`
construction sites, including permitting, plan ��'�� �°.'
� � �
review, construction site inspections, and ,����� �
enforcement were trained to conduct these �_��� ��
�.
activities. Re uired b Febru 16, 2010 �
� � 4 Y �7' > `�`���� . ,
SS.C.4.fl ,,'"...�.�..., �;`
74b. Number of trainin s rovided: ',, ^; 1
74c. Number of staff trained: S 1 �
75 Developed and implemented an operations and Y y�."
maintenance (O&M) program that includes a "``��r ���
� �..r
training component and has the ultimate goal �`�.
of preventing or reducing pollutant runoff from �� ��`
municipal operations? (Required by February � ��� '��
���� :
16, 2010, SS.C.S) ;
�<��
76 Adopted maintenance standards as protective, Y ` The City of Federal Way adopted the
or more protective, of facility function as those "��� �� � maintenance standards in Appendix A of the
specified in Chapter 4 of Volume V of the `: ` 2009 King County Surface Water Design
� Manual.
2005 Stormwater Management Manual for �� �.;
Western Washington ? (Required by February °° � _
„ ,t
16, 2010, SS.C.S.a) ::
s:;
Page 9 of 12
Question Y/N/ # Gomments (50 word Iimit) Name o# Attachment �
NA Page #, if applicable
77 Performed timely maintenance as per Y
SS.C.S.a.ii? (Required by February 16, 2010,
SS.C.S.a.ii)
77b. Attached documentation of any maintenance NA
delays. (Required by February 16, 2010,
SS.C.S.a.ii ''.� `'
78 Established a program to annually inspect and Y ���
�:
maintained all stormwater treatment and flow �� ���'��
control facilities (other than catch basins)? �
(Required by February 16, 2010, SS.C.S.c.iii) °��
��� �
78b. Number of known facilities: ::� �'. �� 395
78c. Number of facilities inspected during the �� f : 395
re ortin eriod: : � «
79 If using reduced inspection frequency, N NA �;.; "� :;
� -.
Attached documentation as per SS.C.S.a.ii? �� :
(Required by February 16, 2010, SS.C.S.b) � 3 �r
5� �
80 Conducted spot checks of stormwater facilities Y ; L r�''
after ma or storms? Re uired b Febru 16, `�� �
J ( 9 Y �' : � r,
� 2010, SS.C.S.c) � ���'�.'�
80b. Number of known facilities: �:' S9
80c. Number of facilities inspected during the 59
re ortin eriod: W � � `
81 Inspected municipally owned or operated catch � Y v;- -' Number of inspections and catch basins
'. � � cleaned is during 2011 only:
basins at least once before the end of the �
��, �
Permit term? (Required to begin by February �i� ��,
�,
16, 2010, SS.C.S.d) '
81 b. Number of known catch basins: ti�: � � ,850
81 c. Number of ins ections: °'; 5,222
81d. Number of catch basins cleaned: �,;! 3,7�9
82 Established and implemented practices to Y
reduce stormwater impacts associated with � �;
runoff from streets, parking lots, roads or �
:
��
highways owned or maintained by the
Permittee, and road maintenance activities "' �':
conducted by the Permittee? (Required by �;'
February 16, 2010, SS.C.S. fl � y ��� .
C
83 Established and implemented policies and Y "
�
procedures to reduce pollutants in discharges ,��'
from all lands owned or maintained by the � �� ��.,��
Permittee and subject to this Permit, including �� �,
but not limited to: parks, open space, road right '�� ��.�s
�
of-way, maintenance yards, and stormwater ,� ,
`' �
treatment and flow control facilities? � 3�� :
(Required by February 16, 2010, SS.C.S.g) �"
F
84 Implemented an operations and maintenance Y ,' ;�; No formal training was conducted in 2011.
(O&M) program that includes a training Formal training was conducted in 2010.
component and has the ultimate goal of
preventing or reducing pollutant runoff from �' ��
municipal operations? (Required by February
16, 2010, SS.C.S.h.)
84b. Number of trainin s rovided: 0
84c. Number of staff trained: ' �
Pa9e �o or �a
Question Y/N/ # Comments (50 word limit) Narne of Attachment 8�
NA Page #, if apniicabie
85 Implemented a Stormwater Pollution Y
Prevention Plan (SWPPP) for all heavy
equipment maintenance or storage yards, and
material storage facilities owned or operated by ; y t.
the Permittee in azeas subject to this Permit �
that are not required to have coverage under �;
the Industrial Stormwater General Permit? �.� ���`�
�� ���'
(Required by February 16, 2010, SS.C.S.i) „ ,��,
�,
�:
86 Is there an approved Total Maximum Daily N _
Load (TMDL) applicable to stormwater
discharges from a MS4s owned or operated by
the Permittee?
87 Complied with the specific requirements NA
identified in A endix 2? S7.A
88 Attached status report of TMDL NA
im lementation? S7.A
89 Where monitoring was required in Appendix 2, NA
did you conduct the monitoring according to
an approved Quality Assurance Project Plan?
(S7.A)
90 Took appropriate action to correct or minimize Y
discharges into or ftom the MS4 which may
constitute a threat to human health, welfare, or
the environment? (G3)
90b. Attached a summary of the status of NA
implementation of any actions taken pursuant
to S4.F and the status of any montioring,
assessment, or evaluation efforts conducted
during the reporting period? (S4.F3.d)
91 Notified Ecology of the failure to comply with NA
the permit terms and conditions within 30 days
of becoming aware of the non-compliance?
(G20)
92 Notified Ecology immediately in cases where Y
the Permittee becomes aware of a discharge
from the Permittees MS4 which may cause or
contribute to an imminent threat to human
health or the environment? (G3)
93 Attached a summary of identified barriers to NA Provided in Annuai Report submitted in March
the use of low impact development (LID) and of 2011.
measures to address the barriers (Required to
be submitted by March 31, 2011, S9.E.4.a)
94 Attached a report describing LID practices na Provided in Annuai Report submitted in March
currently available and that can be reasonably of 2011:
implemented, potential or planned non-
structural actions and LID techniques to
prevent stormwater impacts, goais and metrics
to identify, promote, measure LID; and
schedules to require and implement non-
structureal and LID techniques on a broader
scale (Required to be submitted by March 31,
2011, S9.E.4.b)
Page 11 of 12
VII. Information Collection, BMP Evaluation, and Monitoring
Complete Part A for all annual reports.
NOTE: Please note in Row 1 of the table if you have no information to report.
NOTE: Please limit your entries to 255 characters per cell. You may include additional information in your
Supplemental Documentation attachment and reference it below with the page number.
A. Information Collection
Page 1 W 1
Briefly c#escribe any storrnwater monitoring, studies, or
type ot information collected arrd analyzed during the Who/how to contact for additional
VII. Information Collection, BMP Evaluation, and Monitoring
Complete Part B for all annual reports.
B. SWMP Evaluation (S8.6 8� S9)
You are required to assess the appropriateness of the BMPs you have selected to implement your SWMP. This
evaluation is necessary to evaluate whether the MEP standard set by the permit is protective of water quality in your
receiving water bodies. This assessment may be entirely qualitative. Answer NA if you are not yet implementing
BMPs for a component of the SWMP. (S8.B.2 and S9)
Question YIN/NA Camment� (50 word tirnit)
Some public education BMPs are more successful than others.
The City continues to adapt iYs program to be as successful as
Y possible. It is recognized however the no single BMP will ever
effectively change 100% of people's behavior, therefore the
Are the BMPs selected and implemented for Public Outreach City implements a variety of education and outreach
1. appropriate to minimize pollutants in the MS4 to the MEP? a roaches.
Are the BMPs selected and implemented for Public The City provides numerous opprtunities for public comment
Involvement appropriate to minimize pollutants in the MS4 to Y and participation in the development of the SWMP.
2. the MEP?
Are the BMPs selected and implemented for Illicit Discharge Federal Way's IDDE program is successful in eliminating
Detection and Elimination appropriate to minimize pollutants y known illicit discharges and illegal connections to the City
3. in the MS4 to the MEP? MS4.
Are the BMPs selected and implemented for Construction The Construction Run-off Program prevents and eliminates
Stormwater Pollution Prevention appropriate to minimize y stormwater pollution thru the inspection and enforcement
4. pollutants in the MS4 to the MEP? process. BMPs utilized are effective.
Are the BMPs selected and implemented for Post The Post inspection program is successful in
reducing stormwater pollution to the maximum extend possible
Construction Runoff Management appropriate to minimize Y using eforcement measures if necessary. BMPs have shown to
5. pollutants in the MS4 to the MEP? be effective.
Are the BMPs selected and implemented for Good BMPs implemented as part of Federal Way's Operation and
Maintenance program remove tons of potentially polluting
Housekeeping for Municipal Operations appropriate to Y material from the stormwater system, preventing it from
6. minimize pollutants in the MS4 to the MEP? reachin receivin waters. The BMPs are effective.
Page 1 of 1
VII. Information Collection, BMP Evaluation, and Monitoring
Complete Part C for all annual reports.
C. Changes in BMPs or objectives (S8.B)
If any of the BMPs or objectives is being changed, list the old BMP and objective, the new BMP and objective, and a justification for the
change below. (S8.B.2., and S9)
NOTE: You may choose to attach additional documentation justifying Changes in BMPs or objectives. Note such attachments in the
Justification for change field.
Old BMP
Page 1 of 1
Old 4bjective New BMP New Qbjective ,lust'rfication for Change
VII. Information Collection, BMP Evaluation, and Monitoring
D. Preparation for future, long-term monitoring
Complete section D for the fourth annual report only.
Question
Identified outfalls or conveyances for
long-term stormwater monitoring?
1. (S8.C.2.a)
Attach site maps and descriptions.
1 b. (S8.C.2.a)
'_r�
2b
3.
3b.
4.
4b.
Identified at least two questions for
S WMP effectiveness monitoring and
developed monitoring plans? (S8.C.2.b)
Attach the proposed questions and
monitoring plans for SWMP
effectiveness monitoring. (S8.C.2.a.ii)
Monitoring plan developed for each
question? (S8.C.l.b.iii)
Attach a copy of the monitoring plan.
Identified sites in preparation for future,
long-term monitoring? (S8.C.l .a., and
S8.C.2.b)
Attach a summary of the status of site
identification for long-term stormwater
monitoring; proposed questions for
SWMP effectiveness monitoring; and
sta.tus of developing the SWMP
effectiveness monitorin� nlans.
Y�N�nt,4 Comrnents (50 word limifi)
Requirements in this section were only required in
NA the fourth year annual report. Information was
submitted in 2011.
NA
NA
NA
Name of Attachm�nt?
Page Number?
Page 1 of 1
2011 Annual Report
Attachment-Current Monitoring Studies
Description of stor�twater monitaring, studies, or type of
utfarmation collected and analyzed during the reporting period. Staff Contaet
(S8.B.1)
Continuous water quality monitoring at four (4) in-pipe MS4locations Dan Smith,
1 utilizing automated instrumentation for flow, dissolved oxygen, Water Quality Coordinator
temperature, and pH. 253-835-2756
Continuous water quality monitoring at one (1) in-pipe MS4location
Dan Smith,
2 Water Quality Coordinator
utilizing automated instrumentation for turbidity. 253-835-2756
Continuous water quality monitoring at three (3) surface water Dan Smith,
3 locations utilizing automated instrumentation for flow, dissolved Water Quality Coordinator
oxygen, temperature, pH, and turbidity. 253-835-2756
Continuous water quality monitoring at two (2) surface water Dan Smith,
4 locations utilizing automated instrumentation for flow, dissolved Water Quality Coordinator
oxygen, temperature, and pH. 253-835-2�56
Continuous temperature monitoring at approximately thirteen (13) Dan Smith,
5 individual(both MS4 and surface water) sites utilizing automated Water Quality Coordinator
loggers. 253-835-2756
Various grab samples collected to quantify stormwater contaminants Dan Smith,
6 of concern associated with prohibited stormwater discharges and code Water Quality Coordinator
enforcement action. 253-835-2756
In-stream B-IBI macroinvertebrate samples collected and analyzed
Dan Smith,
7 Water Quality Coordinator
from twelve (10) individual sites.
253-835-2756
Hollie Shilley,
8 Catch basin sediment level monitoring. NPDES Coordinator
253-835-2752
Volunteer water quailty monitoring data. No quality control review or Dan Smith,
9 Water Quality Coordinator
data evaluation was conducted on this data.
253-835-2756
Stormwater sampling for nutrients (nitrogen) at the Twin Lake country Dan Smith,
10 Club (Herrera) aasociated with Department of Ecology Dumas Bay Water Quality Coardinator
Macroalgae Management Grant 253-835-2756
2011 Annual Report
Attachment-Report on IDDE Public Education Efforts
I�escriptron of feedback received from IDDE public education efforts
Car Wash Program- letters sent to businesses, churches, schools, and non-profits seemed to be
effective as staff did not wifiess any "illegal" charity car wash events in 2011. Those borrowing
the car wash kits seem to understand that using the kits are important for protecting water quality
1(indicated by aswers written on the checkout form). Increasing demand for the car wash kits
required SWM to purchase 2 additional kits, bringing the total to 5 available kits for checkout.
We have also learned that training is essential to ensure proper use and familiarity with the caz
wash site is also important.
Spectrum Bussiness Park- In an effort to address illicit discharges in this bussiness complex, the
property manager requested our stormwater public education materials be translated into several
languages for the tenants (Bulgarian, Russian, Germanr, Korean, and Spanish). Surface Water
2 Management staff worked very closely with the property manager to implement several pollution
prevention strategies including posting simple visual posters, marking all storm drains on site,
providing spill kits, and developing a training DVD. It appears these efforts have improved
stormwater pollution issues on site.
The Commons Mall This was another situation where language seemed to be a barrier to
understanding and preventing stormwater related issues associated with tenants of the food court.
3 SWM staff worked with mall management to identify the need for translated materials and
provided visual posters and translated stormwater public education materials in Chinese, Korean,
and Spanish.
Surface Water Management provided a series of five stormwater related workshops for Federal
Way residents this fall. Topics included: Low Impact Development, Natural Yard Care,
4 Composting and Worm Bins, Rain Gardens, and Rainwater Harvesting. It was clear the
workshops were a public education success. All five workshops were highly attended and staff
received significant positive feedback from attendees (verbal, phone calls, and emails).
Salmon in City Hall Stormwater Educational Display- In 2011 SWM set up an educational
display in the lobby of City Hall. The display includes an aqaurium for rearing salmon, a scale
5 model neighborhood with common examples of stormwater pollution, and a tri fold display with
stormwater pollution prevention information. The project was very well received among the
public visiting City Hall, the media, and city staff. The project was mentioned in local
newspapers and on King 5 news.
E-Subscribe Lists- SWM staff uses an electronic email system to disseminate a variety of
6 stormwater public education materials. Over 500 residents have voluntarily signed up to receive
these emails.
COUNCIL MEETING DATE: March 20, 2012 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB.TECT: 2012 Municipal Stormwater Grant of Regional Significance - Acceptance
POLICY QUESTION Should Council authorize Surface Water Management to proceed forward with the "Storming the
Sound with Salmon" project and accept the Ecology GROSS grant award upon finalization of the grant agreement?
COMMITTEE N/A
CATEGORY:
� Consent
❑ Ordinance
MEETING DATE N/A
❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY William Appleton, P.E., SWM Manager DEPT Public Works
Attachments: Memorandum to the Land Use and Transportation Committee dated March 5, 2012.
Options Considered:
1. Authorize Surface Water Management to proceed with the "Storming the Sound with Salmon" project
and accept the Ecology GROSS grant award upon finalization of the grant agreement.
2. Do not authorize staff proceed with the project and reject the grant offer.
MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the March 20, 2012 City Council
Consent Agenda for approval.
MAYOR APPROVAL:
DIRECTOR APPROVAL: ��� _���
Coun Committee Council
COMMITTEE RECOMMENDATION Committee recommends forwarding Option 1 to the March 20, 2012 City
Council Consent Agenda for approval.
w
Bob Celski, Chair Jeanne
��
Susan Honda, Member
PROPOSED COUNCIL MOTION �move to Authorize Surface Water Management to proceed with the
"Storming the Sound with Salmon " project and accept the Ecology GROSS grant award upon finalization of the
grant agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/l2/2010 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
March 5, 2012
City Council
Skip Priest, Mayor
Cary M. Roe, P.E., Director of Parks, Public Works
William Appleton, P.E., Surface Water Manager�
2012 Municipal Stormwater Grant of Regional Sign
BACKGROUND'
Management �i'"' '
Grant
The Washington Department of Ecology was soliciting grant proposals for projects of regional or statewide
significance to support implementation of the Municipal Stormwater General Permits issued in January 2007
and reissued for draft review in October 2011. The GROSS grant is competitive and is only available to cities,
towns and counties covered by a municipal stormwater permit. The maximum amount for each grant is
$300,000 and no matching funds are required.
Following Council approval on January 17, 2012, Surface Water Management submitted a grant application for
the development of a regional program intended to improve stormwater education and awareness among
elementary students. The proposed program will be designed to allow Phase I and II NPDES jurisdictions to
meet expanded education and outreach requirements proposed in the draft permit scheduled to go into effect in
2013.
On February 23, 2012, Ecology issued the final offer list for the GROSS Grant, which included funding for the
subject project in the amount of $73,061.00. Staff is requesting Council authorization to accept the gant upon
completion of the final grant agreement.
COUNCIL MEETING DATE: March 20, 2012
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: HEALTHY FOOD ACCESS POLICY DEVELOPMENT
POLICY QUESTION Should the City Council direct staff to develop Comprehensive Plan and Zoning Code
amendments that encourage and support access to healthy food in Federal Way as part of the annual
comprehensive plan and zoning code u�xlate process?
ITEM #:
COMMITTEE Land Use Transportation Committee
CATEGORY:
❑ Consent
❑ City Council Business
■
//
Ordinance
Resolution ,
MEETING DATE March 5 , 2012
❑ Public Hearing
❑ Other
STAFF REPORT BY: Senior Planner Janet Shull DEPT Community and Economic
Dev.
_.........._......._..._...�...._-�--- �.----._._ ..............._�..___............._._._....�......_..........�..�__...-----�---....._---........_---. ._._..---�-------
Background: The City of Federal Way received funding from Public Health Seattle-King County through the Communities
Putting Prevention to Work (CPPV� program in the spring of 2010 to partner in the development of policies, economic
incentives and/or land use patterns and zoning which encourage consumption of healthy food. The CPPW grant requires
that staff forward policy and planning recommendations to the City Council for consideration and action during the grant-
funded period that ends March 19, 2012.
Attachments: 1) Staff inemorandum to LUTC; 2) Draft Resolution with Exhibit A(The Food Landscape in Federal Way,
Washington) and Exhibit B(Policy and planning recommendations for increasing healthy food access in Federal Way
memorandum dated October 14, 2011)
Options Considered: 1) Direct staff to develop Comprehensive Plan and Zoning Code amendments that encourage and
support access to healthy food in Federal Way; 2) Do not direct staff to develop Comprehensive Plan and Zoning Code
amendments that encoura�e and support_access to healthy food in Federal Way___ ___ __
MAYOR'S RECOMMENDATION The Mayor recommends that the City Council direct staff to develop
Comprehensive Plan and Zoning Code amendments that encourage and support access to healthy food in Federal
Way. _.� /�
MAYOR APPROVAL: _[ l DIRECTOR APPROVAL: �/�
r.,..,,, rtaP r,,,,�„�t G Comm�ttee
COMMITTEE RECOMMENDATION I move to forward the proposed Resolution to the March 20, 2012 consent
agenda for approval.
� � .,� ����t/�t��-'
om i ee asr Committee Me er Committee Member
PROPOSED COiTNCIL MOTION `�move to direct staff to develop Comprehensive Plan and Zoning Code
amendments that encourage and support access to healthy food in Federal Way. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances on[yJ ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
.
�u.!AllN!
� � • � �
� r
CITY COUNCIL COMMITTEE STAFF REPORT
DATE:
To:
FROM:
SUBJECT:
February 28, 2012
Bob Celski, Chair
Members of the Land Use/Transportation Committee (LUTC)
Patrick Doherty, CED Director
Janet Shull, AICP, Senior Planner
Healthy Food Access Policy Development
MEETING DATE: MarCh S, 2012
A. POLICY QUESTION
Should the City Council direct staff to develop Comprehensive Plan and Zoning Code
amendments that encourage and support access to healthy food in Federal Way as part of the
annual comprehensive plan and zoning code update process?
B. BACKGROUND
CPPW Grant Program
The City of Federal Way was awarded a Communities Putting Prevention to Work (CPPV� grant
from Public Health Seattle-King County in the summer of 2010. The CPPW grant covers activities
that develop and support policy, planning and programmatic changes in local communities that
address healthy eating and active living (HEAL). These HEAL grants as they are referred to, funded
the preparation of Federal Way's first Bicycle and Pedestrian Master Plan; a Neighborhood Subarea
Plan for the Twin Lakes Commercial District; and policy development that supports access to healthy
food. Staff presented the Bicycle and Pedestrian Master Plan and the Subarea Plan to the LUTC in
previous meetings. This report addresses the third and final element of the CPPW grant-funded
activities that staff is presenting to the City Council for action.
As part of the CPPW Grant program, a report "Food Landscape in Federal Way, Washington" was
prepared by Urban Food Link and the UW Northwest Center for Livable Communities (The Food
Access Team). In addition, the Food Access Team prepared a memorandum outlining policy and
planning recommendations to increase access to healthy food in Federal Way. The CPPW gant
requires that staff present the "Food Landscape" report and the policy and strategy recommendations
to the City Council and request council action on the recommendations during the grant period.
City Council Committee Staff Report Meeting Date: March 5, 2012
Food Access Policy Development Page 1
Regional Meeting with the Food Access Team
The Food Access Team hosted a regional workshop on November 17, 2011. Planning Division staff,
Federal Way elected and appointed officials, Federal Way Farmers Market representa.tives, and
Federal Way Community Gardens board members attended this workshop and participated in the
discussion along with representatives from the cities of Burien, Des Moines, and SeaTac. At this
workshop, there was common interest in supporting and encouraging the development of community
gardens and farmers' markets — especially in areas where they can benefit populations who have
difficulty accessing and/or affording healthy food.
There was also discussion about urban agriculture in general. Urban agriculture is gaining in
popularity as more people are interested in growing food for either personal consumption or as a
cottage business. At the workshop, we learned of the Cottage Food Operations bill (SB 5748) that
was passed in 2011 and allows for the production of food products in home kitchens. Participants also
discussed how existing local comprehensive plans and development regulations are often silent on
these types of land uses and that can sometimes make it difficult for new produce markets and
gardens to get started in a community.
Presentation of the Food Landscape Report to the Federal Way Planning Commission
Staff presented the Food Landscape report and recommendations for policy and planning strategies
that support access to healthy food to the Planning Commission on December 7, 2011. The
presentation was informational and no action was requested of the Planning Commission at that time.
If the City Council approves the proposed resolution directing staff to prepare draft comprehensive
plan and zoning code amendments, these items will be added to the 2012 Planning Commission work
program.
Annual Comprehensive Plan Update Process
Planning Division staff considers amendments to the comprehensive plan on an annual basis as
authorized by the Growth Management Act. Staff would like to consider the recommendations
contained in Exhibit B to the draft resolution that could be implemented through new or amended
land use policies in the comprehensive plan during a future plan update.
Community and Economic Development-Planning Division Annual Work Program
Each year, the Planning Division prepares an annual work program that considers the annual
comprehensive plan update process, as well as amendments to Title 19 of the Federal Way Revised
Code "Zoning and Development Code. Staff would like to consider the recommendations conta.ined
in Earhibit B to the draft resolution that could be implemented through amendments to the Zoning and
Development Code as part of our annual work program.
C. SUMMARY OF FOOD LANDSCAPE REPORT AND RECOMMENDATIONS
T'he Food Landscape report prepared for the City of Federal Way looks at three general components
of healthy food access:
• Location and types of food retailers
• Proximity of food retailers to residential areas and schools
• Socio-economics of food choice (affordability of food)
City Council Committee Staff Report Meeting Date: March 5, 2012
Food Access Policy Development Page 2
Key Findings
The report includes the following key findings:
• We have higher than King County average rates of obesity in Federal Way
• Over 87 percent of our land area is greater than one-half mile from a supermarket
• There are low income areas in Federal Way that are greater than one-half mile from a
supermarket
• There are almost four times as many fast food and convenience stores as there are healthy food
stores in Federal Way
• Many fast food and convenience stores are located near our schools
• In 2008, there were over 14,100 residents enrolled in SNAP, the federal food stamp program (this
number is likely higher today due to the economic downturn)
Additional Analysis
The report recommends some avenues for further analysis including looking at transit facility
locations and schedules in relationship to food retailers, and exploring opportunities for improving
access to healthy foods through community-based resources such as community gardens, school
programs, food banks, and nutrition and education programs.
Federal Way Citizens are Working to Improve Access to Healthy Food
Federal Way citizens are already implementing some of the community-based recommendations
mentioned in the Food Access report through the work of the Federal Way Community Gardens
Foundation. The Community Gardens Foundation currently operates two large community gardens at
the Federal Way Senior Center and Truman High School, is assisting Federal Way elementary
schools implementing educational gardens, and is also mentoring other groups who are working to
establish community gardens based on the successful models employed at the Senior Center and
Truman High School. Food produced at the large gardens is distributed to senior citizens, is utilized
in senior nutrition programs, and also is donated to the local food bank. The school gardens serve an
important educational role and also encourage kids to eat healthier foods.
Food Access Team Recommendations for Federal Way:
The Food Access Team prepared a memorandum as a follow up to the Food Landscape report that
identifies some specific recommendations for the City of Federal Way to consider. Many of the
recommendations can be considered in conjunction with the annual Comprehensive Plan and Zoning
Code update processes undertaken by Planning Division staf£ The following are the twelve
recommendations contained in the memorandum (Exhibit B to the draft Resolution).
1. Establish farmers' market policy
2. Ensure farmers' market viability
3. Establish community garden policy
4. Facilitate community gardening on private, vacant land
5. Establish urban agriculture policy
6. Support existing and potential healthy food retailers near residential areas
7. Explore mobile vending opportunities
8. Prioritize transit and pedestrian access to food retail
9. Facilitate small retailers' knowledge of public health permits
10. Create a healthy school food zone
l One-half mile is typically considered the furthest a person will walk to a local store.
Z A recent code amendment regarding temporery uses addresses this item.
City Council Committee Staff Report Meeting Date: March 5, 2012
Food Access Policy Development Page 3
11. Monitor the balance of healthy to less healthy food stores
12. Ensure commitment to healthy food access beyond CPPW funding
Staff has the capacity to consider the above recommendations as part of the upcoming Comprehensive
Plan and Zoning Code update processes. If so directed by Council, staff will consider the above-
referenced recommendations and return to the City Council with specific proposals on how we could
implement these recommendations.
D. RECOMMENDED ACTION
The LUTC has the following options for consideration:
1. Direct staff to develop Comprehensive Plan and Zoning Code amendments that encourage and
support access to healthy food in Federal Way; or
2. Do not direct stafFto develop Comprehensive Plan and Zoning Code amendments that encourage
and support access to healthy food in Federal Way
STAFF RECOMMENDATION: Staff recommends approval of a resolution directing staff to
develop Comprehensive Plan and Zoning Code amendments that encourage and support
access to healthy food in Federal Way.
Attachment:
1. Draft Resolution with Exhibit A— The Food Landscape in Federal Way, Washington; and Exhibit
B— Policy and planning recommendations for increasing healthy food access in Federal Way,
memorandum dated October 14, 2011
City Council Committee Staff Report Meeting Date: March 5, 2012
Food Access Policy Development Page 4
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, related to HEALTHY FOOD ACCESS POLICY
DEVELOPMENT.
WHEREAS, the City of Federal Way received a Communities Putting Prevention to Work
(CPPV� grant that funded research and draft policy development focused on access to healthy food
in the City of Federal Way; and
WHEREAS, as part of the CPPW grant agreement, staff is required to present recommended
policies and strategies to increase access to healthy food in Federal Way to the City Council for
consideration and recommended action; and
WHEREAS, as part of the CPPW grant program, a report entitled "Food Landscape in
Federal Way, Washington" (Food Landscape Report), attached hereto as Exhibit A, was prepazed by
Urban Food Link and the UW Northwest Center for Livable Communities (Food Access Team); and
WHEREAS, as part of the CPPW grant program, a memorandum on policy and planning
recommendations for increasing healthy food access in Federal Way, dated October 14, 2011, (Policy
and Planning Memorandum), atta.ched hereto as Exhibit B, was prepared by the CPPW Food Access
Team that outlined policy and strategy recommendations to increase access to healthy food in
Federal Way; and
WHEREAS, the Federal Way Comprehensive Plan, and Title 19, "Zoning and Development
Code" of the Federal Way Revised Code do not specifically address community gardens, pea
patches, urban agriculture, and farmers markets; and
WHEREAS, the city of Federal Way has a successful farmers' market and an active
Resolution No. 12- Page 1 of 4
Rev 1/10
Community Gardens Foundation that supports and promotes the development of additional
community gardens in Federal Way; and
WHEREAS, there is increasing interest in urban agriculture, and the Washington State
legislature passed the "Cottage Food Operations", bill (SB5748) that permits production of food
products in a home kitchen; and
WHEREAS, city staff presented the Food Landscape Report findings and the
recommendations outlined in the Policy and Planning Memorandum to the City Council Land Use
Transportation Committee for consideration on March 5, 2012; and
WHEREAS, staff is requesting that the City Council direct staff to consider the
recommended policies and strategies contained in the Policy and Planning Memorandum during the
ne� annual update of the Comprehensive Plan; and
WHEREAS, staff is requesting that the City Council direct staff to consider the
recommended policies and strategies contained in the Policy and Planning Memorandum as part of
the Community and Economic Development Department work program for future zoning code
amendments.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1 Directin� staff to pre�are comprehensive plan and zoning code amendments
addressing access to healthy foods. The City Council hereby directs staff to develop draft
comprehensive plan and zoning code amendments for City Council consideration that apply the
recommendations in the Policy and Planning Memorandum, as shown in Exhibit B, attached hereto,
for improving access to healthy food in Federal Way.
Resolution No. 12- Page 2 of 4
Rev 1/10
Section 2. Severabilitv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the efFective date
of this resolution is hereby ratified and affirmed.
Section 5 . Effective Date This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this 20�' day of March, 2012.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
Resolution No. 12- Page 3 of 4
Rev 1/10
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 12- Page 4 of 4
Rev 1/10
Federal Wa , Washin ton
Y g
Prepared by Kara E. Martin, Urban Food Link with Branden Born and Eva Ringstrom,
Northwest Center for Livable Communities and Amalia Leighton, SvR Design
.
•?��� ���SC�Of'�'tIS
� October 2011
The Food Landsca e ln
p
•�• � � Made possible by funding from Public Health -
� � letsdoth�s Seattle & King County and the U.S. Department
•�• of Health and Human Services.
URBAN
F •� ODLINK
Kara E. Martin, MUP
karaC�urbanfoodlink.com
206.850.2877
Urban Food Link, LLC
P.O. Box 99056, Seattle, WA 98139
www.urbanfoodlink.com
The Food landscape in Federal Way, WA Page 2 of 21
'���1���u� ,�.
The Food Landscape in Federal Way,
Washington
The following assessment was conducted to gain an understanding of the City of Federal
Way's existing food environment. As the City of Federal Way examines and develops local
policies, regulations and programs related to food access, this report can be used to further
identify areas of community need and/or interest.
The following GIS (geographic information system)
assessment was conducted to gain an understanding
of where food retailers (e.g., supermarkets,
convenience stores, farmers markets) are located in
the community, identify areas where residents have
limited access to healthy food options, and consider
the role of socio-economic characteristics that
influence how and where a person or household
purchases food.
Definition of Food Access: Ensuring
that "healthy, high-quality, culturally
appropriate options [are] available and
affordable wherever people reach for
food and drinks—in supermarkets,
corner stores, restaurants, childcare
centers, schools, after-school
programs, healthcare facilities, and
workplaces." Linda Shak, Leslie Mikkelsen,
and Sana Chehimi Recipes for Chanpe:
Healthy Food in Every Communrty (2030)
Policy tools and strategies for addressing the food �
access issues identified in this assessment are available in the University of Washington
Northwest Center for Livable Communities' Food Access Planning and Policy Guide. For
consistency, this assessment uses the same definitions and refers the Food Access Planning
and Policy Guide when appropriate.
This assessment looks at three general components of healthy food access:
Location and types of food retailers
Proximity of food retailers to residential areas and schools
• Socio-economics of food choice
At the end of this report, you will find recommendations for conducting additional analyses
that go beyond the elements addressed in this baseline assessment.
Urban Food Link will work with City of Federal Way, SvR Design Company, the Northwest
Center for Livable Communities, and Collins Woerman to review the key findings in this
assessment to evaluate appropriate policy recommendations that allow for increased
healthy food options.
The Food Landscape in Federal Way, WA
Page 3 of 21
�—J`�!��d �
A note about the maps:
The maps included in this report, with exception of Maps 1 and 2, were specifically developed for
each of the King County cities that received a Communities Putting Prevention to Work (CPPW�
Healthy Eating Active Living grant from Public Health - Seattle & King County (PHSKC). Due to
data availability and limitations as well as the funding available for assessment, it is worth noting
several points:
Each of the CPPW-funded cities is receiving the same set of maps. Maps 3-6 are zoomed to
the city level and Maps 7-8 are provided at the county level.
Food retailers were identified by the PHSKC public health permit database from March
2011. This database was then cross-referenced with the state Department of Social and
Health Services' database of establishments accepting food stamps. Businesses were then
categorized by type of food retailer. Food retailer definitions are based on classifications
by the U.S. Department of Agriculture's (USDA's) Food and Nutrition Service, the federal
agency overseeing the Supplemental Nutrition Assistant Program (SNAP), commonly
known as the food stamp program.
In accordance with research done by the Seattle Childreri s Research Institute, "fast food
restaurant" is defined as an establishment in which food is paid for before it is served and
there is no waiter service. Fast food restaurants were identified by locating lrnown
national or regional chains and by conducting online research to identify local,
independently-owned fast food restaurants.
The maps display supermarkets for all of King County; however, other food retailers (i.e.
convenience stores, small grocery stores) are provided only at the city level due to the
extensive data processing required.
The American Community Survey 2009 and 2010 U.S. Census data will be released in the
coming months (Summer 2011). Maps such as Map 6 should be updated to provide a more
accurate portrayal of the community demographics and its relation to the food landscape.
The assessment provides recommendations of socio-economic characteristics that are
commonly associated with food insecurity and access.
The maps will be provided to the cities as jpgs and pdfs. Each city will also receive the data used
in the assessment so they can make modifications and do further analysis. Urban Food Link and
SvR Design will work with each city determine an appropriate timeline for providing the data.
for each
�p # Title
1 Adult
2 Adult
include:
Health Plann
Health Plann
, Washi
, Washi
1994-1998
2004-2008
3 Location of Food Retailers and Current Land Use
4 Proximity to Supermarkets (%, % and 1 mile walki
5 Povertv Rates and Location of Food Retailers
6 Proximity of Schools to Food Retailers (% and'/: mile walking distances)
7 #of SNAP (food stamp) Recipients in 2008 by Census Tract in King County, WA
8 # of WIC Clients in June 2010 bv Zip Code and WIC Authorized Retailers in Kin�
WA
_,?��a°i��i"�' f "'t
. ; . ___ .._. .___....�..._.s, ...��,,.�,,,�
Key Findings of Federal Way's Food Landscape
This assessment of the social, economic and physical dimensions of the Federal Way's food
landscape reveals several key findings:
Federal Way has the county's third highest adult obesity
rate, 28.1%—significantly higher compared to King
County's rate of 19.8%. Diabetes prevalence among adults
over age of 18 is 7.5%, which is similar to the County's rate of
5.4%. (Behavioral Risk Factor Surveillance System; Public
Health—Seattle & King County (2004-2008)).
Over 87% of the city's land base is more than one half
mile from a supermarket. Due to the current urban form,
where retailers cluster primarily along Pacific Highway
commercial corridor and a couple small commercial areas in
the city, residents not living near these areas have to travel
more than one half mile to a supermarket from their home.
There are low-income areas in Federal Way that are not within feasible walking
distance of a supermarket (i.e., more than one half mile). They include: the
residential area west of Interstate-5 and east of Steel Lake and Military Road (including
the Camelot Lots mobile home park), the multi-family residential east of Pacific
Highway and southwest of South Star Lake Road, and the residential area near the now-
closed Metropolitan Market (Dash Point Road and 312th Street SV1�.
There are nearly four times as many fast food restaurants and convenience stores
to the number of supermarkets, small grocery stores and produce vendors combined.
There are 24 fast food restaurants and 15 convenience stores within one half mile
of schools within the city limits.
• In 2008 there were over 14,100 residents enrolled in the SNAP, the federal food
stamp program. This number has likely increased with the economic downturn of the
past several years. ,
As demonstrated in the maps that follow, the city's built environment—the physical form of
the city which includes the street and land use patterns—influences where food resources
are located and how residents are able to access them. As a result, some people can more
easily access healthy food, while other people are required to travel further by foot, bike,
bus or car to reach food, particularly fresh food. The key findings above and the supporting
information that follows in this assessment can help to guide community members and
decision makers, grounding the development of policy that seeks to address these issues.
The Food Landscape in Federal Way, WA Page 5 of 21
-J'"� �12 yJ » ': � \
Health in the City of Federal Way and King County
While our health is influenced by personal decisions, it is also shaped by the places we live,
work and play. Unfortunately, not all King County residents have the same food options
available that allow them to make healthy choices. In some areas, the closest food retailers
are convenience stores and fast foods that typically do not offer healthy foods. Or, the
transit lines and sidewalks provide poor street connections between supermarkets and
residential areas. In King County there has been an overall increase of obesity and chronic
diseases in past decade; some areas in the county have had a higher increase than others.
When compared to the 15 most populous metropolitan counties, King County's
health inequities are among the worst in the nation. According to Public Health—
Seattle & King County:l
• 54% of King County adults are overweight or obese, 20% are obese, and 5.4% have
been diagnosed with diabetes.
• Diabetes prevalence and mortality rates for African Americans in King County are
among the highest in the nation—the third highest diabetes rate (12%) among the
15 largest U.S. metropolitan counties.
• 85% of adolescents in grades 8, 10, and 12 do not meet physical activity
recommendations.
• Obesity is at least twice as high among high school students who are African
American, American Indian/Alaska Native, Hispanic/Latino, or Native
Hawaiian/Pacific Islander compared to white high school students.
According to the health planning area (HPA) in which Federal Way is locatedz has the
county's third highest adult obesity rate, 28.1%—significantly higher compared to
King County's rate of 19.8%. In addition, 63.2% of adults are overweight or obese.
Diabetes prevalence among adults over age of 18 is 7.5%, which is similar to King County's
rate of 5.4%. Maps 1 and 2 provide a comparison of adult obesity rates in King County from
1994-1998 to 2004-2008 averages.
As noted in the Food Access Planning and Policy Guide and supported by national research,
in communities where healthy food options like fresh fruits and vegetables are available,
residents have better diets and lower rates of obesity and diet-related chronic disease. It is
critical to understand where and what types of foods are available within a community in
order to improve the options available to residents.
1 Behavioral Risk Factor Surveillance System; Public Health—Seattle & King County (2004-2008). More countywide
health data and maps are available at
http://www.kingcountv.�ov/healthservicesJhea�th/partnerships/cppw/kcprofile.aspx
Z The Federal Way HPA also contains the west portion of Auburn.
3 Health planning areas' (HPAs) geographic boundaries are comprised of one or more zip codes.
The Food Landscape in Federal Way, WA Page 6 of 21
—��,�a ;�i�'' f"'�
Map 1
MC�I� G
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1
\
' �.'� �,:' .
'%
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u _,--. ___ _
Comparison to KC
wyre.
"� Lowc�
� NosgnfiuntcAl!�mm
PdClltt
f / 59
�?� 59.iih
- ''.19-19.?
_ t83-2Ji
ublic Health,.�
Scaltle 74 K'ng County-�
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cnw��h«n
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Comparison to KC
Higher
Lower
"�) Nn significant difference
Percent
4 7-5 9
s�-fls
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ublic Health,,�
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- - - sr:�:w��r.x..r,.
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" - �n'N�P.e�n�n ne g
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The Food Landscape in Federal Way, WA Page 7 of 21
_ . _ f-t
Locations and Types of Food Retailers
Residents' healthy food choices depend in part on the types and prevalence of food
retailers in their community. In the City of Federal Way, there are the following types of
food businesses: 4
Business Type #
Convenience stores 27
Farmers market 1
Fast food restaurants 71
Fruit and vegetabie stand 2
Mobile vendors 16
Restaurants 226
Small grocery� 10
Specialty (i.e., bakery) 11
Supermarket 13
Map 3 displays the food retailers in the city where people can purchase food for their daily
food intake. This category includes businesses in which people primarily purchase food,
often to be prepared, to meet their daily food needs. It does not include sit-down
restaurants.
Food retailers in Federal Way are primarily located along the Pacific Highway
corridor —including eight of the thirteen supermarkets. The other supermarkets are
located southwest of Pacific Highway corridor at SW Campus Drive by the 21St Avenue
Southwest and 1St Avenue South intersection. There is also a cluster of smaller retailers
(convenience stores and fast food restaurants) by city's southern border at 16th Avenue
Southwest and 356th Street Southwest. In the northwest part of the city there are only a
handful of convenience stores.
° Based on establishments with a pubiic health permit (Public Heaith — Seattle & King County; March 2011). See
box "A note about the maps" on page 3.
5 "Fast food restaurant" is defined as an estabiishment in which food is paid for before it is served, there is no
waiter service and offers a complete meal. Brian Saelens, Center for Child Health, Behavior and Development.
"Food Enumeration Guidelines" (unpublished document, received April 21, 2011), Microsoft Word file.
6 Primarily businesses with waiter service but also includes coffee shops, ice cream shops, cafes, bars, taverns and
eating establishments in hotels, casinos and clubs such as golf courses. Establishments on corporate campuses are
included as well.
' A small grocery store sells primarily staple foods and annual foods sales are below $2 million.
The Food Landscape in Federal Way, WA Page 8 of 21
— " . �c
Map 3
Location of Food Retailers and Current Land Use in Federal Way, WA*
UR�AN
Made possible by funding Irom the Department ol Health and ��ODL I N K Created June 2011 by Urben Food Link
Human Services end Public Health - SeatNe & King County.
�
The Food landscape in Federal Way, WA
Page 9 of 21
Sources: City of Federal Way, Public Health- Seattle 8 King County, Kinq County GIS Center, Washington State Dept. of Social and Health
Seivices and Dept. of Health.
'Food retailers identified by pubiic health pe�mit database (March 2011) and DSHS food stamp retailer database (April 2011). Land use categories based on
Ame�ican Planning Association's Land Based Classification Standards for function.
While Map 3 shows the location of food retailers, it is also important to consider how much
easier it is for residents to buy less healthy food options rather than healthy options. This
important measure of food choice considers the ratio of food retailers that offer no, very
minimal options of, fresh fruits, vegetables and other healthy foods compared to those
retailers in which fruits and vegetables are readily available.
A Retail Food Environment Index (RFEI) compares the relative amount of these two
categories by dividing the total number of fast food restaurants and convenience stores in
an area by the total number of supermarkets, small grocery stores and produce vendors
[produce stands and farmers markets) in that same area.e The resulting number describes
how much easier it is for residents to find and purchase food at retailers selling less healthy
options than it is to do the same thing at retailers selling healthy food choices.
RFE1=
Fast food restaurants + Convenience stores
Supermarkets + Grocery stores + Fruit/vegetable stands + Farmers markets
In the City of Federal Way there are nearly four times as many fast food restaurants
and convenience stores to the number of supermarkets, small grocery stores and
produce vendors combined. The calculation below shows that there are 98
establishments with very limited healthy options compared to 26 establishments that have
healthy options available.
City of Federa) Way RFEI = 3.77
71 Fast food restaurants + 27 Convenience stores
13 Supermarkets +10 Grocery stores + 2 Fruit/vegetable stands + 1 Farmers markets
$ Businesses categorized according to public health permit classifications and USDA's categorization of businesses
accepting food stamps.
The Food Landscape in Federal Way, WA Page 10 of 21
- %_ �
;-:�- .: : x. , ,
Proximity of Food Retailers to Residential Areas and Schools
The following set of maps show where food retailers are located in relation to residential
areas, schools and other land uses. Map 4 shows areas that are within feasible walldng
distances from a supermarket; areas outside of the one half mile buffer are not considered
to be within reasonable wallflng distance to supermarkets. Supermarkets (i.e., full service
stores with annual food sales of more than $2 million) were used as a proxy since they
typically have a wide range of affordable and nutritious foods.lo
Proximity of Food Retailers to Residential Areas
Proximity of where residents live to supermarkets alone do not determine if an area has
low food access. In recent years the term "food desert" has become an increasingly
common way to describe areas that do not have easy access to supermarkets (i.e., within
walking distance in cities or a reasonable driving distance in rural areas) and are in low-
income communities. ll,lz While Map 4 identifies areas within feasible walking distances
from supermarkets, Map 5 then identifies low-income areas using 2000 U.S. Census data.13
Areas that have higher poverty rates (as of 1999) and that fall outside of the one half mile
buffer are considered areas with low food access. Since the 2010 U.S. Census and the recent
American Community Survey data were not available at the time of this assessment, it is
highly recommended that maps are updated to reflect the current state of the community.1
Over 87% of the city's land base is more than one half mile from a supermarket. In
Federal Way the areas not within a feasible walking distance (more than one half mile) of a
9 While some food desert studies have used one mile as a measure for feasible waiking distance, we believe the
distance is too far in considering the groceries one would carry from a store. The planning field often uses a 10
minute walk or quarter to half mile as a reasonable walking distance as acceptable. The buffer is determined by
the street network rather than a Euclidean or "bird's eye" distance from a supermarket.
lo Future mapping analqsis may consider other healthy retail options such as small grocery stores, farmers markets
and produce stands.
11 Sarah Treuhaft and Allison Karpyn. Grocery Gap: Who has Access to Healthy Food and Why it Matters. Policylink
and The Food Trust, 2010. Available at:
http�//www poiicylink org/site/apps/ninet/content2 aspx?c=1klXlbMNJrE&b=5136581&ct=8079863.
lZ USDA Economic Research Service. Access to Affordable and Nutritious Food—Measuring and Understanding
Food Deserts and Their Consequences: Report to Congress. Washington, DC: U.S. Department of Agriculture, 2009.
Available at: http:l/www.ers.usda.�ov/Pubiications%APJAP036/.
13 Various measures have been used to define low-income areas in food desert studies. The USDA uses a poverty
rate of 40 percent or higher of an area with people living below 200�0 of the federal poverty level. The federal
Healthy Food Finance Initiative, a partnership between the Treasury Department, Health and Human Services, and
the USDA, uses 20% or above. Available at http•//www ers.t,sda.�ov/da±a/fooddesert/about.html#Defined.
la In addition to poverty rates, population density should be considered to determine "low access" areas. While
some areas may have high poverty rates, there may be areas with low population density (e.g. industrial areas and
airports) in which identifying the area as "low access" would be misleading. The Healthy Food Finance Initiative
applies the following density measure for a community to qualify as "low access:" at least 500 people and/or at
least 33 percent of the census tract's population must reside more than one mile from a supermarket or large
grocery store (for rural census tracts, the distance is more than 10 miles).
The Food Landscape in Federal Way, WA Page 11 of 21
_ _ – H
supermarket include the residential areas from the city's north to south borders between
the Pacific Highway and 21St Avenue Southwest as well as the area west of 21St Avenue
Southwest to the shoreline. In addition the neighborhoods north of Steel Lake and east of
North Lake are not within feasible walking distance of a supermarket.
There are several low-income areas in Federal Way that are not within feasible
walking distance of a supermarket. This includes the residential area near 320� St. S
between of 1� Ave. S and 8th Ave. S, which includes both single and multi-family housing
with a 20% overall poverty rate. In addition, the multi-family residential area (with a 20%
poverty rate) by Twin Lakes Elementary at 47th Ave. SW and 320th St. S is also more than
one mile from a supermarket. Its closest food retailer is a Chevron gas station. Of particular
note are three low-food access areas that have poverty rates above 40%: the
residential area west of Interstate 5 and to the east of Steel Lake and Military Rd. is not
within feasible distance of a supermarket or any other food retailer such as a convenience
store and limited transit access. This area includes the Camelot Lots mobile home park. In
addition, the multi-family residential east of Pacific Highway and southwest of South Star
Lake Rd. lacks adequate access. Finally, the residential area near the now-closed
Metropolitan Market (Dash Point Rd. and 312th St. SV1� no longer has a nearby supermarket
within one half mile.
This initial analysis focuses on the more common factors that impact residents' access to
food and does not does not consider vehicle ownership, public transit availability,
geography (e.g., hills), street/sidewalk network and conditions, and other healthy food
resources that influences a person's physical access to healthy foods.
Proximity of Food Retailers to Schools
In Map 6, a one half mile buffer was used around schools to identify areas where
convenience stores and fast food restaurants are within wallflng distances of schools. When
located within a few blocks of schools, these rypes of food retailers, who sell a larger
proportion of low-nutrient foods, may contribute significantly to poor snacking and overall
energy and caloric intake of youth.lb
In Federal Way there are 24 fast food restaurants and 15 convenience stores located
within one half mile of a school. Several schools that have four or more convenience
stores and/or fast food restaurants within one half mile include Harry S. Truman High
School, Federal Way High School and Federal Way Public Academy. Of particular note,
Federal Way Public Academy has five fast food restaurants nearby.
ls Due to data being availabie only for King County, supermarkets in Pierce County are not shown and, therefore,
areas along the south border may inaccurately appear to not be within a feasible walking distance of supermarket.
16 Keliey E. Borradaile, Sandy Sherman, Stephanie S. Vander Veur, Tara McCoy, Brianna Sandoval, Joan Nachmani,
Allison Karpyn, and Gary D. Foster. Snackinq rn Children: The Role of Urban Corner Stores. Pediatrics (2009) 124:
1293-1298.
The Food Landscape in Federal Way, WA Page 12 of 21
-��_-- �
Map 4
Proximity to Supermarkets in Federal Way, WA
'Food retailers identlfied by public health permit database (March 2011) and DSHS tood stamp reteiler databa� (Apri12011).
Made possi6le by lunding /rom the Depertment of Health and
Human Services and Public Health - Seattle 6 King Counry.
F u �DL � NK Created Mey 20f1 by Urban Food Link
! The Food Landscape in Federal Way, WA Page 13 of 21
E�
Sources: Public Health- Seatde & King County, King County GIS Center, Washington State Dept. of Socia/ end Health Services end Dept. of Hea/th.
Poverty Rates (in 1999) and Location of Food Retailers in Federal Way, WA
Map 5
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�, (';{ _`' �� Conveniance swre
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rr}t !/ i t ����
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� 'h 1 � i : f � Freeway
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j � `' � ;� { ( _; 20-39%
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a ,
�'' � � il
� �i
��, �� r 0 0.45 0.9 1.8 Miles
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� � � ���i
Sources: Public Health- Seattle & King County, King County GIS Center, U. S. Census 2000, Washington State Dept. o/ Social and HeaRh
Se�vices and Dept. of Health.
'Food retailers idendfied by public health permit datebase (March 2011) and DSHS food stamp retailer detabase (Apri12011).
�
Made possible by /unding irom the Department ol Heallh and
Human Services and PuWic Health - SeetBe & King Counry.
The Food Landscape in Federal Way, WA
��O L I N K Created May 2011 by Urban Food Link
Page 14 of 21
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Map 6
'Food retailers identified by pubGc health permit database (March 2011) and DSHS food stamp retailer database (April 2011).
Made possible by lunding Irom the Department of Health end
Human Services end Public Health - Seattle 6 King County.
F u` D L I N K Created May 2011 by Urban Food Link
The Food Landscape in Federal Way, WA
Page 15 of 21
Sources: Public Health- Seattle & King County, King County G1S Center, Weshington State Dept. of Social end Health Services end Dept. o/ HeaUh.
Economics of Food
Another factor influencing healthy food access is the cost and/or affordability of food. In
King County, many households report that they experience a lack of access at all times to
enough food for all household members to lead an active, healthy life, referred to as food
insecurity,l� In King County, approximately 13.4% of residents are food insecure (the state
rate is 14.8% and the national rate is 16.6%) and the average cost of a meal is $2.77 (the
state rate is $2.59 and the national rate is $2.54).
There are two federal food assistance programs available to assist individuals and
households who are food insecure. The Supplemental Nutririon Assistance Program (SNAP,
commonly referred to as food stamps) and the Women, Infants, and Children (WIC)
program assist low-income families and their children to purchase food through an
electronic benefits transfer (EBT) card or a WIC check. Stores licensed to accept SNAP and
WIC are reimbursed fully for customer purchases using these payment methods. Currently
there are 53 retailers in Federal Way licensed to accept food stamps and nine
authorized to accept WIC (Maps 1-6 identify locations that accept SNAP and WIC). 20
In 2008 there were over 14,100 people enrolled in the food stamp program (SNAP)
residing in the census tracts located within, or partially within, Federal Way (see Map 7).zl
These numbers reflect only the number of resident enrolled in the federal food assistance
programs and not total number of residents who may be eligible.
Food businesses' sales play an important role in a city's daily commerce. The variety and
type of food establishments available in a jurisdiction could lead to potential sales, or
leakage, spent outside of Federal Way. Food purchased for at-home and away from home
consumption is a significant portion of Federal Way residents' annual expenditures. Based
on 2002 Bureau of Labor Statistics Consumer Expenditure Surveys and 2000 U.S. Census
data, the University of Wisconsin Employment and Training Institute (ETI)
estimated that residents spent 38% of their annual expenditures on food purchased
for preparation, or "at home," and 15% on food away from home, or "eating out" (see
Table A).zz
17 M. Nord, M. Andrews, and S. Carlson, S. Household Food Security in the United States, 2006. Economic Research
Report No. (ERR-49) (November 2007).
18 Map the Meal Gap, Feeding America (2011). Available at http•//feedin�america.or�/hunger-in-america/hun�er-
studies/map-the-meal-gap.aspx.
19 The methodology for determining the cost of the meal is based on the USDA Thrifty Food Plan which outlines a
"market basket" of food items meeting a person's basic dietary, nutritional needs for a week.
20 In February 2011 there were 175 WIC authorized retailers in King County.
Zl Washington State Department of Social and Human Services (2008).
ZZ ETI Purchasing Power Profiles have not been updated for more recent CEX or Census data. Available at
http://www4.uwm.edu/eti/Purchasin�Power/purchasing.htm.
The Food Landscape in Federal Way, WA Page 16 of 21
�
Map 7
# of SNAP (Food Stamp) Recipients by Census Tract in 2008 in King County, WA
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Sources: Public Health- Seatde 6 King County, King County GIS Center, U.S. Census, Washington State Dept. of Social and Heafth Services.
Made possib/e by /unding /rom the DepaRment ol Hee/th and U��AN
Human Services and Public Health - Seattle 6 King County. � DL I N K Created Mey 201 f by Urban Food Link
' The Food Landscape in Federal Way, WA Page 17 of 21
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Map 8
# of WIC Clients by Zipcode* and WIC Authorized Food Retailers in King County, WA
Made possi6le by lunding hom the Depertment of Health end
Human Services and Public Health - Seattle & King Counry.
The Food Landscape in Federal Way, WA
1 L''�O I N K Created May 2011 by Urban Food Link
Page 18 of 21
� Page 18 of 21
Sources: Public Health- Seattle & King Counry, King County GfS Center, U.S. Census, Washington State Dept. of Health.
Table A
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Purchasing Profile for CPPW-Funded Cities
City Z �p Population Area Food at Home Food Awa from Home Total Purchasing Power
code y (16 categories)
2000 Square Est. annual Expenditures/ %�f total Est. annual Expenditures/ % of total Est. annual Expenditures/
Census miles expenditures sq. mile Purchasing expenditures sq. mile Purchasing expenditures sq. mile
power power
98146 25,593 4.44 $37,516,503 $8,449,663 39% $14,287,685 $3,217,947 15% $97,151,199 $21,880,901
Burien 98148 9,533 3.37 $15,220,B22 $4,516,505 39% $5,790,756 $1,718,325 15% $39,129,443 $11,611,111
98166 20 163 . 5.96 $33,826 255 $5 $75,546 37% $13,928,035 $2,336 919- 15% $91 273,215 $15,314,298
98168 30412 9.03 $42,723,806 $4,731318 �0% $15,598,990 $1,727,463 14% $107,835,916 $11,941,962
Des Moines 98148 9,533 3.37 $15,220,622 $4,516,505 39% $5,790,756 $1,718,325 15 $39,129,443 $11,611,111
98198 33,807 7.44 $48,648,760 $6,538,812 38% $18,877,289 $2,537,270 15% $126,915,139 $17,058,486
Federal 98001 25,495 17.95 $38,344,502 $2,136,184 38% $15,249,252 $849,541 15% $102,119,010 $5,6$9,081
Way 98003 42,614 12 $64,403,278 $5,366,940 39% $24,415,554 $2,009,630 15% $164,772,204 $13,731,017
98023 47,500 10.25 $72,871,405 $7,109,405 38% $29,133,645 $2,842,307 15% $194,298,655 $18,955,966
98030 n/a
Kent 98031 64,181 15.59 $95,590,697 $6,131,539 39% $36,236,945 $2,324,371 15% $247,974,534 $15,906,000
98032 28,756 16.65 $43,898,692 $2,636,558 39% $16,890,879 $1,014,467 15% $113,190,480 $6,798,227
98042 38,249 30.71 $58,563,148 $1,906,973 37% $23.774.806 $ 774171 15% $158.181.919 $5 150 828
98052
Redmond 98053
98074
98148
98158
SeaTac 98168
98188
98198
Snoqualmie 98065
0
50,138 18.81 $8
31,050 32.37 $�
n/a
9,533 3.37 $1
n/a
30,412 9.03 $4
22,269 9.79 $�
33,807 7.44 $4
3,710 21.25 �
221,301
110,371
740
636,964 35%
640,728 35%
516,505 39%
731,318 40°/a
560,456 39%
538,812 38%
�282.435 37%
5,790,756
5,598,990
3,305,681
8.877.289
171.705
718,325
727,463
359,109
537,270
116.355
15%
14%
15%
15%
15%
53,326,918
39,129,443
07,835,916
89,541,575
26,915,139
16.282.867
23 University of Wisconsin-Milwaukee Employment and Training Institute, 2004. Available at http://www4.uwm.edu/eti/Purchasin�Power/purchasing.htm.
The Food Landscape in Federal Way, WA Page 19 of 21
Page 19 of 21
13,280,298
$4,736,698
11,611,111
11,941,962
$9,146,228
17,058,486
Additional Analysis
This report provides an initial analysis of the existing food landscape in the City of Federal
Way by looking at the social, economic, and physical dimensions of the City's food
landscape and focusing on those common factors that impact residents' access to healthy
food. Each city is unique and has different community needs and interests, data availability
and staff capacity; therefore, each city may want to investigate other elements of healthy
food access for a more in-depth analysis. Additional GIS analysis related to the food
landscape may include, but are not limited to:
• Transit support of the food landscape: Transit lines, schedules and location of bus
stops showing the accessibility and connectivity of public transit to and from food
retailers to where people live and work.
• Physical barriers in the food landscape: Geography and land uses showing steep
hills, waterways, bridges, highways and large land tracts (e.g., airports) that create
additional physical access barriers.
• Opportunities to improve the food landscape: Community food resources such as
community gardens, schools gardens, publicly-owned vacant land (for potential
community garden sites), urban farm sites, food banks, soup lfltchens and nutrition
education programs in which people access and/or learn about healthy food.
• Socio-economic conditions of people living within the food landscape:
Characteristics such as income, ethnicity, vehicle ownership, employment, and
education have been shown to influence food security and access in communities.
Further analysis of data available by the University of Wisconsin-Milwaukee
Employment and Training Institute may reveal retail sales leakage (neighborhoods
are underserved by retail establishments or where residents purchase many of their
goods outside the neighborhoods) or surplus. Understanding spending habits of
residents by their household size, type, and income levels will be particularly helpful
in determining appropriate strategies to support existing food retailers or attract
new food retailers.
• Policies to support the food landscape: Reviewing local policy and regulatory
framework (e.g., food policy councils, food charters, school food policy, local plan-
making, zoning regulations, design regulations and other standards) will likely help
understanding any land-use related gaps and barriers identified in the assessment.z
Z4 The Food Access Policy and Planning Guide provides recommendations for elements to consider when
undertaking a policy scan.
The Food Landscape in Federal Way, WA Page 20 of 21
-��_: , �
Data Details Available Source
% of persons living below 2000 Census data by block group U.S. Census Bureau
200% federal poverty level
King County Department of
Farmers markets Days and hours in operation Natural Resources & Parks
(2010)
Food retailers with public Type of health permit (i.e., Public Health—Seattle &
health permits grocery, meat/seafood, etc.) King County (March 2011j
Food retailers accepting food Includes business type WA Dept. of Social and
stamps categorization Health Services (April 2011)
Food retailers accepting WIC WA Dept. of Health
checks (February 2011)
Health risk data at the HPA level:
• Diabetes prevalence Public Health—Seattle &
Health Planning Areas (HPAs) � percent overweight and obese King County (2008)
(adult age only)
Coded according to American
Land use Planning Association's Land- City of Federal Way
Based Classification Standards
Public and private
School sites King County GIS
Level (e.g., elementary)
Street network King County GIS
Number of SNAP clients (i.e., Wq Dept. of Social and
SNAP client count food stamp) by census track in
Health Services (2008j
2008
WIC client count Number of WIC clients by ZIP WA Dept. of Health (2010)
code as lune 1, 2010
The Food Landscape in Federal Way, WA Page 21 of 21
� �
MEMORANDUM
To: City of Federal Way
From: CPPW Food Access Team
UW Northwest Center for Livable Communities, Urban Food Link, and SvR Design
Date: October 14, 2011
RE: Policy and planning recommendations for increasing healthy food access in Federal
Way
Federal Way is already taking many positive steps to improve access to healthy food in the
city. With additional supportive policy language in its Comprehensive Plan and implemented
within the land use code, the City can formalize and solidify its commitment to making
Federal Way a place where residents have many opportunities to lead healthy lifestyles. This
memo is designed to help development of healthy food access policies by summarizing our
team's work with the city to date and pointing out specific resources for future use.
The attached table describes opportunities for improving food access in Federal Way. These
recommendations are based on the findings of The Federal Way Food Landscape
Assessment coupled with issues and opportunities identified by and discussed with City of
Federal Way staff in earlier meetings. The table begins with a list of items that were previously
noted by City staff. The second part of the table describes opportunities and the related
strategies that can be taken to address additional issues arising from the findings of the Food
Landscape Assessment. The recommendations cover the following topics:
1. Establish farmers market poticy language
2. Ensure farmers market viability
3. Establish community garden policy language
4. Facilitate community gardens on private, vacant land
5. Establish urban agriculture policy language
6. Support existing and potential healthy food retailers near residential areas
7. Explore mobile vending opportunities
8. Prioritize transit and pedestrian access to food retail
9. Facilitate small retailers' knowledge of public health permits
10.Create a healthy school food zone
11. Monitor the balance of healthy to less healthy food stores
12. Ensure commitment to healthy food access beyond the CPPW grant period
The table indicates where actions involve Comprehensive Plan amendments, land use code
and zoning modifications, or other actions such as resolutions, technical assistance, or
further study. The final column suggests resources from the FoodAccess Planningand Policy
Guide, the Model Language document, and other places that will be useful as the City
continues this work. In addition, the City expressed interest in common definitions and model
ordinances; the Allodel Language document provided by the Northwest Center for Livable
Communities provides ordinances and definitions for "community gardens," "farmers
markets," "urban agriculture" and related uses that are considered as best practices across
the field.
1
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• Comprehensive Plan: Promote establishment of farmers markets as a land
use (Public Health Law & Policy, Establishing Land Use Protections for
Farmers' Markets, Oakland, December 2009, pp. 10-11).
1. Establish farmers • Zoning: As a legally defined and allowed use as of right (i.e., rather than by
market policy X X X permit), farmers markets gain greater stability, increased location options,
language and reduced permitting requirements (NWCLC Model Language, p. 15).
• Require/encourage vendors to accept federal nutrition program (SNAP and
WIC) benefits. As a policy, this specification can occur within the within the
land use code definition.
• In exploring the vacant Albertson's site for farmers market use, contact
Karen Kinney at the King County Agricultural Program for advice on how
others have set up similar arrangements and done market demand studies.
• Review Food Landscape Assessment to identify areas of need and whether
current zoning allows farmers markets as a land use in those areas.
2. Ensure farmers • Facilitate joint-use agreements for potential sites such as school or church
market viability X X parking lots; offer farmers market sites on city property at no or minimal cost
(e.g., parkland, community centers, city plazas).
• In locations where a traditional market may not flourish, consider alternative
farmers market formats such as fruit/vegetable stands or mini farmers
markets, and where such uses are allowed in the land use code (example
small format farmers market permit is available in the NWCLC Model
Language, p. 18).
Federal Way has recently updated its community garden policies, and can
further refine the definitions and procedures by enacting the following best
3. Establish community practices, as well as others outlined in the Food Access Planning and Policy
garden policy X X X Guide.
language . Comprehensive Plan: Include language about support for and prioritization
processes for new city-supported garden locations (e.g., in underserved
� areas), which frames gardens as food access in addition to recreational
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uses.
• Zoning: Allow community gardens as a permitted use in all or most zones
(NWCLC Model Language, p. 22).
• As outlined in the model language above, require soil testing for new
community garden development and urban agricultural uses.
• Conduct inventory of vacant (public and private) land available in the city
and prioritize lands by area of need. Suggested methods include those by
Megan Horst (Growing Green, UW Masters Thesis, 2008) or King County.
Communicate these prioritized land opportunities to potential community
garden groups or farmers markets.
4. Facilitate community • Develop and facilitate temporary or interim land use agreements between
gardening on private, X landowners and community groups or residents who are interested in
vacant land gardening on public or private, vacant land (NWCLC Model Language, p. 27).
• Zoning: Land use code language can support food production as an
income-generating enterprise. Strong language distinguishes between
activity types; allows home occupation and sales; considers delivery times,
5. Establish urban structures, and signage; and potentially offers incentives for new
agriculture policy X developments that incorporate urban agriculture (e.g., rooftop gardens).
language Find details and examples in the Food Access Planning and Policy Guide.
The City of Seattle's 2010 urban agriculture ordinance is also considered
best practice for allowing home-based food production and sales.
The city can increase the availability of healthy food near residential
development by increasing the neighborhood commercial in these areas or by
6. Support existing and locating such uses at access points to residential developments.
potential healthy food X X . Some neighborhoods in Federal Way have limited access to full service
retailers near supermarkets, but hold opportunity for small retail development. Consider
residential areas small retail clusters, such as the intersection including Northshore Quality
Produce Market on 21St Ave SW, where healthy food options could be
• promoted and increased through accepting food stamps/EBT, small
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markets, and cooperative buying clubs.
• Zoning: Consider allowing small retail clusters in or near neighborhoods or
near pockets of existing mixed uses. Explore where neighborhood
commercial can be added and promoted near low-access areas, including
near Camelot Square and Mark Twain Elementary.
- • Zoning: Ensure fruit/vegetables stands (mobile or fixed) as an allowed use
all/most areas.
• Business incentives: Incentivize fruit/vegetable stands locating in priority
areas (e.g., through reduced permit fees, streamlined permitting process).
• Development incentivizes: ground-floor retail and open space for
food-related uses in new developments (commonly higher density), which
can include food retail, small grocery, farmers market, community gardening
areas, or small/temporary or less intensively used food retail uses such as
mobile vending or produce stands. The same can be done for open-space in
neighborhood commercial that can be used for produce stands and farmers
markets.
• Zoning: Adopt a food cart zone or include mobile food vending provisions in
the land use code to increase food options for employees near employment
centers, transit-oriented development, and low-access areas. (See PHLP's
7. Explore mobile Model Produce Cart Ordinance.)
vending opportunities X X • Business incentives: Incentivize fruit/vegetable and other healthy food
stands locating in food access priority areas (e.g., near schools and parks,
low-access areas). This can be done, through reduced permit fees,
streamlined permitting processes, providing waterproof EBT machines, etc.
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• Comprehensive Plan: Establish goals and standards�for neighborhood
access to retailers of fresh produce or within a reasonable distance from
transit-oriented development.
• Other plans: Include similar goals in a Transportation Master Plan or Bicycle
and Pedestrian Master Plan and cross-reference with goals of Complete
8. Prioritize transit and Streets work to increase bike, pedestrian, and transit access to stores.
pedestrian access to X X • Review whether adequate transit or shuttle alternatives are available from
food retail residential neighborhoods and elderly populations to nearby supermarkets
and farmers markets.
• Facilitate discussions with full service supermarkets about the benefits of a
store-run shuttle or transit coupon program between the store and
low-access areas. Suggestions for working with stores to support shuttles
are detailed in the Food Access Planning and Policy Guide.
Some food retailers operate without a public health permit; these businesses
9. Facilitate small tend to be immigrant-owned and are unaware of the permit requirement.
retailers' knowledge X . Permitting and licensing: Within the City's business licensing system,
of public health include information for food retailers that a county public health permit is
permits legally required (in most cases) and how to apply.
Currently, there are 15 convenience stores and 24 fast food restaurants near
schools. This is an opportune time to protect the food environment near
schools.
10.Create a healthy
school food zone X X • Comprehensive Plan: Adopt goal to create healthy eating environments
where children learn and play, such as schools and parks.
• Zoning: Adopt a"healthy school food zone" (NWCLC Model Language, p. 43).
1`
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• Comprehensive Plan: set goal for keeping current Retail Food Environment
Index (RFEI) from rising and use it periodically as an assessment tool.
11. Monitor the balance Federal Way currently has nearly four times more convenience stores and
of healthy to less X X fast food retailers than healthy food retailers (3.77).
healthy food stores . Support new and existing healthy food retailers, which will increase the RFEI
score. See recommendations for businesses and farmers markets above.
• Comprehensive Plan: Adopt a community "health" or "food system" element
or integrate goals into existing elements (Food Access Planning and Policy
Guide).
• Comprehensive Plan: Include statements in plan's vision and overarching
objectives that highlight healthy food access goals for all of the Des Moines
community, through supermarket access, small grocers, farmers markets,
corner stores, community gardens, etc.
• Other plans: Food access goals can be included across other city plans, such
as a Transportation Master Plan, Bicycle and Pedestrian Master Plan, Parks
12. Ensure commitment and Recreation Master Plans, or sub-area plan.
to healthy food X X . Pass a Healthy Food Resolution and/or create a long-term action plan
access beyond CPPW
funding (NWCLC Model Language, p. 2). Such resolutions allow the City to frame
food access and educate citizens on the importance of and its commitment
to this topic.
• Initiate an inter-departmental team in the City to coordinate efforts and
develop strategies regarding food systems issues and opportunities. This
can involve monthly meetings where staff share efforts, trouble-shoot
common public concerns and request, and strategize for greatest impact.
• Collaborate with the Puget Sound Regional Food Policy Council by providing
public comment on the City's needs and interest in regional coordination
and support, attending meetings, etc.
��
e
COUNCILMEETING DATE: March 20, 2012 ........................................................................................................................................................................................_ITEM #:_ � 1
_.._ ....................................................._.........................................................._................................ ................................ ........'"'..� J ........_.......
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PURCHASE OF A LATE MODEL SW FOR THE POLICE DEPARTMENT FOR $35,000 OR LESS FROM
THE SEIZURE ACCOUNT.
POLICY QUESTION Should the Federal Way Police Department replace Command Staff Vehicle #5701 (2006
Ford Fusion with 83,000 miles) by purchasing a late model used SUV (Chevy Tahoe/Ford Expedition) for
$35,000 or less with seizure funds.
COMMITTEE Parks, Recreation, Human Services and Public Safety
Council Committee - (PRHS&PS)
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
MEETING DATE March 13 , 2012
❑ Public Hearing
❑ Other
STAFF REPORT BY: Steve Arbuthnot, Commander DEPT: Police
Attachments:
1. PRHS&PS Staff Memo
Options Considered:
l. Accept the recommendation to replace Command Vehicle #5701 with a late model SLTV for $35,000 or
less with seizure funds.
2. Reject the recommendation to replace Command Vehicle #5701 with a late model SUV for $35,000 or
less with seizure funds. _ _�.__..�...�...._...��_..._�
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL:
Co 'ttee
�h
DIRECTOR APPROVAL: ,(�.I,,����,M �_��
committee councit
COMMITTEE RECOMMENDATION: "I MOVE TO FORWARD THE RECOMMENDATION TO PURCHASE A LATE MODEL
SUV TO REPLACE COMMAND VEHICLE #5701 WITH SEIZURE FUNDS TO THE MARCH 2OTH CITY COUNCIL CONSENT
AGENDA FOR APPROVAL. "
�
�� �v--c L�.-...�
� Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION `7 move approval to purchase a late model used SUV to replace Command
Vehicle #5701, using seizure funds, and authorize Police Chief Brian Wilson to purchase said vehicle. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED lsr reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REV ISED — 02l27/12 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: March 13, 2012
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Skip Priest, Mayor
FROM: Brian J. Wilson, Chief of Police
SUBJECT: Request to replace Command Vehicle #5701 with a late model used SW
The City of Federal Way Police Department has eleven (11) vehicles allotted to the Special
Investigations Unit (SIL�. SN is currently functioning with ten (10) vehicles in the fleet. These
vehicles are either seized as a result of criminal investigations or purchased using seizure funds.
The maintenance and ongoing expenses for thes �v� icles are paid for out of the seizure fund.
c � �----
I am recommending the purchase of a full siz�'SUV for SN to replace vehicle #5701. The
purpose of this purchase is to provide the Police Department with a full size SUV that can carry
multiple uniformed officers at the same time for emergency deployment. Currently the PD has
no vehicles available that meet this operational need.
The SUV would be assigned to the Commander Arbuthnot. Commander Arbuthnot is the CIS
Commander and the Valley SWAT Commander. The SUV would be used on SWAT operations
to cany team members, deliver equipment, and conduct surveillance.
Vehicle #5701 is a 2006 Ford Fusion that was purchased in 2007 with seizure funds. The vehicle
has approximately 83,000 miles. The Fusion is currently assigned to Gang Detective Jason Ellis
and is used by the Special Operations Unit for emphasis projects. The Fusion is a smaller sedan
that is difficult to conduct surveillance operations out of. I am recommending trading the fusion
in on the new SUV.
In addition to the Fusion, vehicle #5721 is a 2004 Pontiac Grand Prix that is assigned to Lt.
Grossnickle and is experiencing some significant mechanical issues — the Grand Prix has 103,000
miles on it. I am recommending auctioning the Grand Prix to recoup some of the cost for the
SUV. Due to Lt. Grossnickle's position on the PATROL Auto Theft Task Force, he has been
assigned a loaner vehicle by the National Insurance Crime Bureau that will be maintained by
seizure funds. This vehicle is considered a"loaner" and is not owned by the City of Federal
Way. I recommend not replacing vehicle #5721, the Grand Prix, which will reduce the SIL7 fleet
from ten (10) to nine (9) operational vehicles.
The final result of this proposal will reduce the total number of SN vehicles from ten (10) to
nine (9) and it will allow the Police Department to enhance its operations.
COUNCIL MEETING DATE: March 20, 2012 ITEM #:�_
..............._....................................................................................................................................................................................................................................................................................._................................................................................................._._........................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) GRANT - TRAFFIC LIDAR SYSTEMS
POLICY QUESTION Should the City of Federal Way / Police Department accept grant funds in the amount of
$7,919.04, to purchase two (2) traffic Lidar units. These Lidars would be used to enhance school zone speed
enforcement.
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES & PUBLIC
SAFETY COUNCIL COMMITTEE (PRI3S&PS)
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
STAFF REPORT BY: Lt. 7im Nelson
Attachments:
1. PRHS&PS Staff Report Memo w/ Kustom Signals Quote
Options Considered:
1. Accept Grant
2. Reject Grant
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL:
DIRECTORAPPROVAL: a�w'�+'� �'t I�,W.�h 1�33'��
co cit committee councit
MEETING DATE March 6, 2012
❑ Public Hearing
❑ Other
DEPT Police
COMMITTEE RECOMMENDATION I move to forward the proposed grant funds request to the March 20 2012
City Council consent agenda for approval.
Committee Chair
Committee Member
�
�,... � �°� L. L�_
;ommittee Member
PROPOSED COUNCIL MOTION `7 move approval of the acceptance of WTSC grant funds, with a total
compensation of $7, 919.04, and authorize the Mayor to approve the acceptance of these funds. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — O8/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE:
TO:
VIA:
FROM:
March 13, 2012
Parks, Recreation, Human Services and Public Safety Council Committee
Skip Priest, Mayor
Brian J. Wilson, Chief of Police
SUBJECT: Acceptance of WTSC Grant Money for Two (2) Traffic "ProLaser" Lidar Systems
Proposal
The Federal Way Police Department is a full service law enforcement agency. A core function of
our agency is the Traffic Unit, specifically geared towards Prevention, Education and
Enforcement. Our aim is to provide the safest possible roadways for all of our motorists and
pedestrians. Most importantly, we are committed to providing safe school zones through strict
school zone speed enforcement.
Traffic officers use speed measuring devices, (Radars and Lidars), to conduct speed enforcement.
Over the years, usage and weather have taken a toll on our current Radar and Lidar equipment.
Further, not every traffic officer is equipped with a Lidar system.
This proposal requests the acceptance of grant funds to purchase two new Lidar systems. These
new Lidars will enable our traffic officers to be more effective in our school zone speed
enforcement efforts.
Fundin� Source
The Washington Traffic Safety Commission, (WTSC), provides grant funding to law
enforcement agencies for school zone speed enforcement. These proposed Lidar systems will be
funded entirely from a WTSC grant.
Kustom Signals Quotation:
0
�
Product Description
Unit Price
Subtotal
ProLaser 4 Lidar Systems
Washington State Sales Tax @ .095
$3,616.00
Total
$7,232.00
$687.04
$7,919.04
COUNCIL MEETING DATE: March 20, 2012
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: .� � ,
SUBJECT: ALLOCATION OF FUNDS FROM THE CITY CENTER REDEVELOPMENT FUND FOR THE PROPOSED
INTERIM SCULPTURE PARK AND OTHER EXPENSES RELATED TO CITY CENTER REDEVELOPMENT
EFFORTS.
POLICY QUESTION Should the City Council approve up to $30,000 in potential expenditures from the City
Center Redevelopment Fund in 2012 to cover costs associated with the proposed Interim Sculpture Park and
other expenses associated with City Center redevelopment efforts?
COMMITTEE PRHSPS
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
MEETIIVG DATE: 3/13/12
❑ Public Hearing
❑ Other
STAFF REPORT BY: Patrick Dohert� DEPT Community & Eco. Dev.
Attacharents: Interim 5culpture Park conceptual site plan and sculpture images
Background:
Interim Sculpture Park
As part of the City's continuing efforts to enhance the environment in the City Center to make it increasingly
attractive for investment and redevelopment, as well as create more amenities for local residents, employees and
visitors, under the direction of the Mayor, City staff have initiated the concept of an Interim Sculpture Park on
the City-owned vacant parcel immediately adjacent to the Transit Center on the west side. T'he concept is for a
modest investment to accommodate a handful of sculptures on a roughly six-month rotation, arranged on the site
with a meandering path that will invite passers-by to stroll through and appreciate the artwork.
A call for sculptures, hosted by the Federal Way Arts Commission, has been made, with several artists
responding with numerous potential sculptures for consideration. Attached is a compilation of images of the
sculptures that have been selected for this first six-month rotation. You will also see a very conceptual diagram
of the sculptures' placement on the site and the associated pedestrian trail. The Arts Commission has reviewed
the conceptual plan and the artworks initially submitted. The Commissioners also approved a second call for
submittals, stating that they did not need to approve individual submittals going forward.
The Parks and Public Works Department will accommodate this temporary park with an informal temporary
pathway system, consisting simply of a"Trail Mix" surface, as well as provision of standard concrete pads as
foundation for these and future sculptures. The timeline for this work, after Council approval, would be
approximately the first part of April.
The total cost of this work is estimated to be on the order of $8,500.
expenditure, if approved, would be the City Center Redevelopment
$120,000 in unrestricted funds available for expenditures such as these.
Other City Center Redevelopment-Related Expenditures
The source of funding available for this
Fund which currently includes up to
Other expenditures associated with City Redevelopment efforts include utility payments and maintenance of
City-owned properties (former AMC Theaters site, Toys R Us building and site); professional services associated
with exploration of redevelopment opportunities (such as sketches for potential development of former AMC
Theaters site distributed at City Council retreat); advertising for any RFQ's or RFP's; signage (such as for
upcoming projects or developments); and any other minor expenses.
Staff believes these additional expenses, together with the Interim Sculpture Park expenses cited above, should
not exceed $30,000.
Options Considered:
1. Approve the potential expenditures of up to $30,000 from the City Center Redevelopment Fund for
the Interim Sculpture Park, maintenance and utility payments for City-owned properties, professional
services, advertising, signage and miscellaneous expenses related to City Center Redevelopment
efforts;
2. Reject the proposal for the above-cited expenditures.
MAYOR'S RECOMMENDATION Option 1 .
MAYOR APPROVAL:
DIRECTOR APPROVAL:
Council
h 'f'
COMMITTEE RECOMMENDATION: " 1 move approval of Option � and placement on the City Coz�ncil agen a
of its 3/20/12 regular meeting. "
r
� C`.
� Committee Chair Committee r Committee mber
PROPOSED COUNCIL MOTION: " move approval of Option I "
(BELOR'TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL B[LL #
❑ DENIED 1 resdiog
❑ TABLED/DEFERRED/NO ACTION Ensctment readieg
❑ MOVED TO SECOND READING (ordinances on[y) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION q
CITY OF
�4� e era a
� �.}..
Proposed Interim Sculpture Park
Located next to the Federal Way Transit Center
Artists:
Julie Lindell, "Multiples"
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COUNCIL MEETING DATE: March 20, 2012
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB.TECT: Grant Funding for Transportation Improvement Projects
POLICY QUESTION Should City Council authorize staff to submit grant applications for transportation
improvement projects?
ITEM # a
COMMITTEE N/A
CATEGORY:
❑ Consent
■
�
�
Ordinance
� City Council Business
Resolution
MEETING DATE N/A
❑ Public Hearing
❑ �ther
���EPT: Public Works
STAFF REPORT BY: Marwan Salloum,_P llePutJ'_Public Works Direc _r..._.....__..�......_....._......_._._.---._.._......_.._.._...._......_.__.__......_..._.._......_..._......._..._....._.........
Attachments: Council Memorandum dated March 20, 2012
Options Considered:
1. Authorize staff to submit a grant funding application under the 2012 PSRS — STP/CMAQ Regional and
Countywide (Federal) Funding Program for the following transportation improvement projects:
• Pacific Highway S HOV Lanes Phase V(S 340`� Street to S 359�' Street)
• Asphalt Overlay Program — S 320�' Street (25�' Ave S to S 20�' Ave S); and
Authorize transfer of project funding balance of $1,000,000 from the South 320 Street at I-5
Southbound off Ramp Improvement project to the Pacific Highway South HOV Lanes Phase V project.
2. Modify the project for which staff should submit a grant-funding application.
3. Do not submit an ant fundin a lication for these pro,�ects in
_ ..................__........................................................._.........Y....�'............................_...............�.......PP..................................... ................. ......... ............. ..._. ._......._........... .........__._..............._......_........................................_................
MAYOR'S RECOMMENDATION The Mayor recommends approval of Opti 1
MAYOR APPROVAL N/A
co�tt�
COMMITTEE RECOMMENDATION N/A
DIRECTOR APPROVAL N/A �
co��c� co��i
N/A N/A N/A
Bob Celski, Chair J eanne Burbidge, Member Susan Honda, Member
PROPOSED COUNCIL MOTION "I move to authorize staff to submit a grant funding application for the
following transportation improvement projects:
• Pacific Highway S HOV Phase V(S 340`" Street to S 359`" Street)
• Asphalf Overlay Program — S 320`" Street (2S`" Ave S to S 20`" Ave S); and
Authorize the transfer of project funding balance of $1,000,000 from the South 320` Street at 1-S Southbound
Off Ramp Improvement project to the Pacific Highway South HOV Lanes Phase V project"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUIVCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DEIVIED 1sT readiog
❑ TABLED/DEFERRED/lY0 ACTION Enactmeot resding
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 EtESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 20, 2012
TO: City Council
VIA:
FROM:
SUBJECT:
Skip Priest, Mayor
Cary M. Roe, P.E., Director of Parks, Public Works, and mergency Manage
Marwan Salloum, P.E., Deputy Public Works Director
Grant Funding for Transportation Improvement Projects — Authorization to Submit
an Application
BACKGROUND
Due to the low number of agenda topics, the March 19, 2012 LUTC meeting has been canceled. This
item is time sensitive, and as a result has been forwarded to the March 20, 2012City Council meeting
under Council Business.
This memorandum provides the Council with the current status of new grant funding programs for
transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year
Transportation Improvements Plan (TIP) and concluded that the following projects will likely be
competitive in the 2012 PSRC - STP/CMAQ Regional and Countywide Competition funding cycle.
Project (Funding Phase) Estimated Project Possible Grant Required City
Grant Cost Fund Match
Pacific Highway S HOV Phase V(S340th Street to S 359` Street)
(Design, Right of Way)
PSRC Regional and Countywide $5,000,000 $4,000,000 $1,000,000**
(Federal Funds)
Street Asphalt Overlay Program — S320th Street (25th Ave S. to Sllth Ave S.)
(Desdgn and Construction)
PSRC Countywide Preservation $1,500,000 $1,000,000 $500,000***
(Federal Funds)
**The required City match for this project will be provided by transferring project funding balance of $1,000,000 from the South
320�' Street at I-5 Southbound off Ramp Improvement project to this project.
*** The required City match for this project will be provided by from the 2013 asphalt overlay budget
K:\LUTC�2012\03-20-12 Grant Funding for Transportation Projects .doc
COUNCIL MEETING DATE: March 20, 2012 ITEM #:�I�
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: APPOINTMENT TO THE ETHICS BOARD
POLICY QUESTION Should the City Council appoint a member to the Ethics Board?
COMMITTEE N/A
CATEGORY:
❑ Consent
� City Council Business
�
�
Ordinance
Resolution
MEETING DATE N/A
❑ Public Hearing
❑ Other
STAFF REPORT BY: Carol McNeillY City Clerk DEPT: Human Resources
-�----.__._._....__ ..............._._.....-----._.........__.._..._._..._...—..._......_._.._ �_....__.._.. __..._.__............._......----_.----.._.._...-�---._.�...��..............._.................._...._._._.._..............._....._.__.._.._............_._.__...__._.�.
Background: The Ethics Board is comprised of three voting members and one alternate. The board meets on a.
semi-annual, and "as needed" basis. �
There is one vacant position on the board due to a member resignation. The term of the vacant position is June
30, 2013. Per the Council Rules of Procedure, when a vacancy occurs the Council will appoint a member to fill
the remainder of the unexpired term.
At a Special Meeting on March 20, 2012 the City Council interviewed Joe Donaldson who is seeking
appointment to the Ethics Board. �
Options Considered:
1. Appoint Joe Donaldson to the Ethics Board to fill the remainder of an un-expired term of June 30, 2013.
2. Direct the City Clerk to re-advertise the vacancy.
MAYOR'S RECOMMENDATION N/A
MAYOR APPROVAL N/A N/A DIRECTOR APPROVAL N/A ��e_
Committee Council Committee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION "I move approval of option "
(BELOW TO BE COMPLETED BY CITY CLERXS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
� TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12l2010 RESOLUTION #
COUNCIL MEETING DATE: March 20, 2012
CITY OF FEDERAL WAY
CITY COUNCIL
ITEM #:
AGENDA BILL
SUBJECT: APPOINTMENTS TO THE DIVERSITY COMMISSION
POLICY QUESTION Should the City Council appoint a member to the Diversity Commission?
COMMITTEE N/A MEETING DATE N/A
CATEGORY:
❑ Consent
� City Council Business
❑ Ordinance ❑ Public Hearing
❑ Resolution ❑ Other
STAFF REPORT BY: Carol McNeil� .City_Clerk DEPT: Human Resources
BACKGROUND:
The Diversity Commission is comprised of nine voting members who serve three-year terms. Currently there is
one alternate position with a term of May 31, 2015 available far appointment.
The City Council interviewed applicant Trinity Jenkins at a Special Meeting on March 20, 2012.
Options Considered:
1. Appoint Trinity Jenkins as an alternate member with a term expiring May 31, 2015.
2. Direct the City Clerk to re-advertise the vacancy.
STAFF RECOMMENDATION N/A
MAYORS APPROVAL N/A N/A DIRECTOR APPROVAL: N/.4 �
Committee Council Committee Council
COMMITTEE RECOMMENDATION N/A
PROPOSED COUNCIL MOTION: " move approval of option "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 02/06/2006 RESOLUTION #
COUNCIL MEETING DATE: March 20, 2012 ITEM #: ��
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: APPOINTMENT TO THE PARKS AND RECREATION COMMISSION
POLICY QUESTION Should the City Council appoint a member to the Parks and Recreation Commission?
COMMITTEE N/A
CATEGORY:
❑ Consent
� City Council Business
■
■
Ordinance
Resolution
MEETING DATE N/A
❑ Public Hearing
❑ Other
STAFF REPORT BY: Carol McNeiIl�Cit� Clerk ____ DEPT: Human Resources
Background:
The Parks Commission is comprised of nine voting members and may have up to two alternates. Members serve
three-year terms. There is one vacant alternate position available for appointment on the Commission with a term
of Apri130, 2015
At a Special Meeting on March 20, 2012 the City Council interviewed applicant Sun Youn Kim.
Options Considered:
l. Appoint Sun Youn Kim as alternate members witti a term expiring April 30, 2015
2. Direct staff to re-advertise the vacancy.
MAYOR'S RECOMMENDATION N/A
MAYOR APPROVAL N/A N/A DIRECTOR APPROVAL: N/A f�
Committee Council Committee Council
PROPOSED COUNCIL MOTION `7 move approval of option "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED l
❑ TABLED/DEFERRED/fV0 ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
COUNCIL MEETING DATE: March 20, 2012
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: C1J �
SUBJECT: APPOINTMENTS TO THE INDEPENDENT SALARY COMMISSION
POLICY QUESTION Should the City Council make an appointment to the Independent Salary Commission?
COMMITTEE N/A
CATEGORY:
❑ Consent
� City Council Business
❑ Ordinance
❑ Resolution
STAFF REPORT BY: Carol McN
Clerk
MEETING DATE N/A
❑ Public Hearing
❑ Other
DEP'r: Human Resources
Background:
The Independent Salary Commission is comprised of five members that serve four-year terms, with a maximum
of two terms. The Commission meets in even numbered years. There are two positions available for appointment
on the Commission at this time; one vacant position with at term of February 28, 2014 and one position with a
term of February 28, 2017.
The City Council interviewed applicant Roger Flygare at the Special Meeting on March 20; 2012.
The City Clerk will continue to recruit for applicants for the Commission and when applications are received
schedule interviews with the City Council.
Options Considered:
1. Appoint Roger Flygare as a voting member with a term expiring February 28, 2017.
2. Appoint Roger Flygare as a voting member to fill the reminder of an un-expired term of February 28,
2014.
3. Direct staff to seek additional applicants for the Independent Salary Commission.
MAYOR'S RECOMMENDATION N/A
MAYOR APPROVAL N/A N/f1 DIRECTOR APPROVAL N/A �
Committee Council Committee Council
PR,OPOSED COUNCIL MOTION "I move approval of option
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
COUNCIL MEETING DATE: March 20, 2012
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: DIVERSITY COMMISSION
POLICY QUESTION Should the City Council Approve the Proposed Ordinance Modifying the Diversity
Commission's Responsibilities and Meetings?
COMMITTEE PRHSPSC
CATEGORY:
❑ Consent
❑ City Council Business
� Ordinance
❑ Resolution
MEETING DATE: MARCH 13,
2012
❑ Public Hearing
❑ Other
STAFF REPORT BY: Pat Richardson, City Attorn�___ ______ _ DEPT Law
Attachments: The intent of the proposed ordinance is to address frugal innovation and become more
efficient.
Options Considered: 1. Approve the proposed ordinance and forward to the March 20, 2012 City
Council Meeting for first reading.
2. Modify the proposed ordinance and forward to the March 20, 2012 City
Council Meeting for first reading.
3. Reject the proposed ordinance.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVALC /////�i / �Inili/�` DIRECTOR APPROVAL:
Council
COMMITTEE RECOMMENDATION I move to forward the proposed ordinance to First Reading on March 20
2012.
�± I'�v �v �� �..�
Committee Chair Com mittee Member - ��mittee Member
PROPOSED COUNCIL MOTION(S):
1 READING OF ORDINANCE MARCH 20 2012: I move to forward approval of the ordinance to the Apri13,
2012) Council Meeting for adoption.
2 READING OF ORDINANCE APRIL 3 , 2012: `7 move approval of the proposed ordinance. "
(BELOW TO BE GOMPLETED BY CITY CLERKS OFF7CE)
GOUNCIL AGTION:
❑ APPROVED COUNCIL BILL #
� DENIED 1 reading
❑ TEIBLED/DEFERRED/NO ACTION Enactment readiug
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
ORDINANCE NO.
AN ORDINANCE of the City of Federal Way, Washington, relating to
the Responsibilities and Objectives of the Diversity Commission;
amending Federal Way Revised Code 2.65.04Q. (Amending Ordinance
Nos. 92-141 and 94-216)
WHEREAS, the City of Federal Way recognizes that cultural diversity is important to the
community's quality of life; and
WHEREAS, the Federal Way City Council established the Diversity Commission in 1992
pursuant to Ordinance No. 92-141; and
WHEREAS, the Diversity Commission requests the City Council refine the Commission's
responsibilities and objectives.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. FWRC 2.65.040 is hereby amended to read as follows:
2.65.040 Responsibilities and objectives.
The diversity commission shall fiave the responsibility to pursue the following tasks in the
following order of priority:
(1) To provide a forum that will encourage input from our culturally diverse citizen group for
reviewing and establishing our city's vision,
(2) I
� To provide outreach to the community in an effort to place the issue of diversity before our
citizens in a positive manner.
.
(3�) To identify obstacles that impede access to city govemment for all of our community's
diverse members.
,
.,
, , •
��} To hold regular public �s guarterlv meetincts and to keep a
written record of its proceedings which shall be a pukiic record, all in accordance with
Washington State law.
Ordinance No. 12- Page I of 3
Rev 1/10
Section 2. Severabilitv. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its appiication to any person or situation, be declared unconstitutional or
invaiid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it wouid have adopted this chapter and each section, subsection,
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days
from and after its passage and publication, as provided by law.
///
///
///
Ordinance No. 12- Page 2 of 3
Rev 1/10
PASSED by the City Council of the City of Federal Way this day of
, 2012.
CITY OF FEDERAL WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 12- Page 3 of 3
Rev 1 / 10
COUNCIL MEETING DATE _'....._�c�-6� 8 �....._��..._......' ......._.........�. .2. ......................_......................_....._.._._
_ _ _ _ _ _ _ __ h Zc�, �
CITY OF FEDERAL Wt�iY
CITY COUNCIL
AGENDA BILL
SUB.iECT: 2022 CARRY-FORWARD BUDGET ADJUSTMENT
POLICY QUESTION Shoudd the City Council approve the 2012 Carry-Forward Budget Adjustment?
COMMITTEE Finance, Economic Development and Regional Affairs
CATEGORY:
❑ Consent
❑ City Council Business
STAFF REPORT BY: Tho K
Attachments:
� Ordinance
❑ Resolution
Finance Directar
• Budget Adjustment Memo
• General & Street Fund Results of Operations
• Summary of Proposed 2012 Carry Forward Adjustments
• Ordinance
Options Considered:
MEETING DATE: February 28, 2012
❑ Public Hearing
❑ Other
DEPT: Finance
1. Approve the 2012 Carry-Forward Budget Adjustment Ordinance as presented.
2. Provide direction to staff on modifications to the 2012 Carry-Forward Budget Adjushnent Ordinance and
forward to the full Council at the March 6, 2012 Council Meeting.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL: � ly�i�?E� DIRECTOR APPROVAL: ��- �
omm�ttee Counc� Committee Council
COMMITTEE RECOMMENDATION I move to fonvard the proposed ardinance to First Rearling on March 6, 2012.
l READING OF OKDINANCE (MARCH 6, 2012): I move to forward approval of the ordinance to the March 20,
2012 Council Meeting for adoption.
2 1tD READING OF ORDINANCE {MARCH 20, 2012}: " move approval of the proposed ordinance. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
� DENIED 1 reading �,� •�• i�
❑ TABLED/DEFERRED/NO ACTION Enactmeat re9ding
MOVED TO SECOND READING (ordinances onlyJ ORDINANCE #
VISED- 08l12/2010 RESOLUTION #
PROPOSED COUNCIL MOTION(S):
CITY OF FEDERAL WAY
MEMORANDUM
Date: February 21, 2Q12
To: I�ini Duclos, Chair
Finance, Economic Development and Regional Affairs Committee
Via: Skip Priest, Mayor
From: '�'ho Kraus, Finance Director
Subject: 2012 Carry Forward Budget Adjustment Ordinance
BACKGRUUND
The proposed carry forward budget adjustment makes the following types of modifications to the current
biennium budget:
l. Revise Beginning Fund Balance — adjust the beginning fund balance from the estimated amount used
during budget deliberation to the actual as we conclude fisca12011 activities;
2. Continue Existing Projects — appropriate projects that were budgeted in the prior year, but not
completed and will continue during the current year;
3. Grant Funded Projects — appropriate projects funded by grants and contributions;
4. Technical Adjustments — incorporate programs Council previously approved and make corrections to
the adopted budget;
5. New Programs — on an exception basis appropriate projects not previously approved by Council; and
6. Other — reduce budgets as a result of frugal innovation.
GENERAL& STREET FUND
2Q11 Budget Compared to Actual Resuits
(See attachment "Ger�eral & Street Fund Results of Operations )
The General and Street Fund 2011 actual ending fund balance of $12.74M is $3.84M over and above the
$8.91M projected for 2011 year-end. However, of this amount, $1.77M (net of revenues and other expenditure
reductions) is needed to implement the proposed budget adjustment. This results in an adjusted excess ending
balance of $2.07M. The 2012 revised estimated ending fund balance after the proposed carry-forward budget
adjustment is $8.65M compared to the current adopted $6.58M (includes $100K the Street Fund Snow & Ice
Reserves).
While the ending fund balance is higher than projected, it should be noted that the $2.07M increase in ending
fund balance is considered one-time funds.
The $3.84M increase in ending fund balance before the proposed budget adjustments is made up of $211K in
additional revenueslother sources and $3.63M in unspent expenditures/other uses.
The $2I IK net increase in revenues is attributable to increases in sales tax $175K; criminat justice sales tax
$86K; parks & general recreation fees $86K; police services $85K; interesdmiscellaneous/other $SOK; gambling
tax $49K; permits & fees $48K; franchise fees $8K; and $2K business licenses $2K; offset by decreases in;
state shared revenues $26K; property tax $24K; and court revenue $18K; transfer-in from utility tax due to
lower cast than anticipated$I64K; and grants & contributions $146K.
The $3.63M unspent expenditures are attributable to: Potice & Jail Services $747K; Public Works Streets
$599K; Community & Economic Development $529K; Pension Reserves $420K; Risk Management
Deductibles/Claims $155K; Mayor's Office/Human Services $348K; Parks & Recreation $241K; Law $196K;
Human Resources/City Clerk $192K; Municipal Court $123K; Finance $46K; and City Council $28K.
Proposed Budget Adjustments
The proposed GeneraUStreet Fund budget adjustment includes:
• Revenue adjustments totaling $200K (reduce gambling tax by $300K due to closure of major
cardroom; increase general recreation revenue by $4K to cover balance of CDBG funded Recreation
Inclusive Coordinator 0.50 FT'E; reduce prop 1 transfer in from utility tax due to healthcare savings;
increase grants & contributions)
• Expenditure adjustments total $1.97M (increase continuation of existing projects total $1,597K;
increase new programs total $643K; increase grant/contribution funded projects total $523K; offset
by technical/other adjustrnent total $795K)
Continuation ofExistan� Proiects — Total �1,597K
• $450K Public Employees Retirement Systems Reserves for potential future rate increases;
•$SK in City Council ($SK Sister City Trip)
• $13K in Mayar's Office ($9K employee human services contributions; $4K CDBG Consolidated Plan
Consultant}
•$13K in Human Resources/City Clerk ($lOK labor negotiations; $3K employee wellness}
•$1K in Information Technology ($7K WiFi Operations}
•$326K in Community & Economic Development ($97K abatement funds; $63K permit system
upgrades; $82K City Center redevelopment permits; $49K comprehensive plan update; $16K economic
development related expenses; $17K graffiti program; $2K code amendment)
• $265K in Law ($110KK outside Iegal counsel; $155K for Risk Management claims/deductibles);
•$181K in Police ($6K explorers program; $121K federaUstate seizures; $SK animal services donations;
$SOK Non-SCORE jail costs during transition);
•$137K in Parks & Recreation ($60K Arts Commission Cultural Plan; $45K replace monument signs at
park entrances; $22K storm damage repairs & maintenance/tree, shrub replacement; $1 OK park plan
update)
•$201K in Public Works ($118K comprehensive plan update; $82K joint emergency operations funds)
New Programs — Total $643K
• $65K Workers Compensation Rate Increase;
The request covers ihe increase from 20I0 rates and represents increased rates in al1 categories (31%
increase in law erif�rcemezzt afficers; 17% office & administration; 40% all others). This adjustment
increases the 201? Genera) Fund budget for reaufar employees from $ t97K to $262K.
• $SK Human Services Action Plan;
The request is to use up to $SK for a consultant to assist the City in developing its Annual Action Plan
for 2013. The assistance ��ilt eusure that the plan is complete.
$lOK Human Services Training and Consulting Services;
This request is to use up ta $lOK for training and consulting services to build additional capaciry
(training) and build more structure in the departmant's activities, roles, and priorities (consulting
services), including developing policies and criteria on which to base immediate, annual, and long-term
funding decisions. This request is crucial in supporting staff to deliver high quality services to the
communiTy, assuring state and federal comptiance, and a healthy staff, incLuding the Mayor, Council
and Commission relationship.
• $13K Aerial Digital Imagery;
This project will update the City's existing 2007 aerial imagery for GIS maps to current 2012 imagery.
The updated imagery will be procured through a cost-share with King County and many other
government agencies and will allow for more accurate imagery• that can be reproduced for Police, Public
Works, Parks and Community & Economic Development departments.
• $12K Police Car Cellular Improvements;
This project will imprave cellular connection to ValleyCom due to an increasing need for better
connectivity in the patrol cars as a result of the change in ValleyCom's CAD system to connect over
cellular cannection.
• $483K Risk Management Pending Deductibles/Claims;
This request is to budget for additional pending claims/deductibles based on current information and is
conservative since it is not known at this tirne whether or not the City will be required to pay the full
deductible.
• $38K Outside Legal Counsel;
This request is to provide the Law department with additional outside legal counsel to assist with two
isues — Tacoma Hydrants and FEMA Compliance with Endaugered Species Act, with cost estimated at
$28K and $lOK, respectively.
+$6K Online Crime Mapping Pragram; and
This request is in response to a recent citizen survey of the Police department ���here Citizens requested
more titnely information about police activity in their neighborhoods. The cost proposed is for a 3-year
subscription, which is a savings of $1.4K or 20% campared to an annual subscription. Businesses and
citizens w�ill be able to revietii� accurate, real time criminal activity (free of charge) thus providing them
with a better perspective of crime not only in Federal Way but also nearby c.ities. The module wilI also
allow for citizens to submit auonymous tips which ��ill also be a valuable resource for Police.
$12K General Recreation Bad Debt Expense
The purpose of this request is to write-off receivables that are older than one year. The total $l2K
General Recreation write-off is comprised of: programs $SK; rentals $6K; and miscellaneous revenue
$1K. All balances owed to the City have been submitted to collections and any payments from
collections in the future will offset the bad debt write-off. This is the first time the City has requested
write-off of debt in order to more accurately reflect frnancials. The proposed write-off does not forgive
debt. A similar adjustment is requested for the Federal Way Community Center.
Grant/Contribution Funded Projects- Total $523K, net cost $19K
• $86K in Mayar's Office ($82K Community Weatherization Energy Efficiency; $4K City Vision);
�$11K in Community & Economic Development ($11K Communities Putting Prevention to Work);
•$SK in Municipal Court ($SK AOC contribution for interpreter services);
•$277K in Police ($277 total far various grants: DUI Target Zero, Ballistic Vest Partnership
Program, Secure our Schools, JAG, Patrol Task Force, and Registered Sex Offender; Valley
Narcotics Enforcement};
•$31K in Parks General Recreation (Recreation Inclusive Coordinator O.SOFTE funded by CDBG &
other revenue; $SK for city portion of Conservation Resource Manager); and
•$113K in Public Works ($66K Commute Trip Reduction, $lOK Communities Putting Prevention to
Work; $38K Signal Timing Energy Efficiency).
Technical & Other Adjustments — Total $795K Reduction
�$330K in Police (freeze three vacant police officer positions, bringing commissioned positions from
126 FT'Es to 123 FT'Es);
• $307K General Fund Healthcare Savings;
•$104K in Mayor's Office ($41K savings from eliminating Human Services Administrative Services
Analyst; $36K savings from converting Administrative Services Director to Community Services
Manager; $24K savings from charging additional 12% of Community Services Manager to CDBG;
$4K savings from eliminating the volunteer dinner);
•$18K in Finance ($18K net savings from fre�zing the Business Licensing Specialist O.SOFT'E) ;
•$17K in Community & Economic Development ($17K savings from replacing senior planner with
assistant planner position); and
•$20K in Human Resources ($ZOK savings from reducing job announcements).
�THER DESIGNATED 4IZ PROJECT SPECIFIC FUNDS
T'he remaining adjustments are for continuation of designated programs or capital project funds. These
adjustments include:
Designated Funds/Pro�rams — Total $2.60M
• $169K in Asphalt Overlay Fund (balance);
•$4K reduction in Utility Tax Fund (reduce transfer to General Fund due to healthcare savings);
•$3K in Solid Waste & Recyling (healthcare savings offset by increased workers compensation);
• $557K in Special Studies Fund (balance);
•$243K in Hotel/Motel Lodging Tax Fund (align budget as approved by LTAC 12/2011);
• $17K in Federal Way Community Center ($36K healthcare savings; $52K bad debt write-off of
membership passes totaling $43K, rentals totaling $7K and miscellaneous totaling $2K );
• $27K in Traffic Safety Fund (potential maintenance and operations expenses); and
• $1.59M in Cammunity Development Block Grant Fund ($1.62 NSP3 balance; $4K consolidated
pian balance; offset by reduction in grant funding).
Capital lmprovement Pro1ects — Totad $11.84M
•$62K in Downtown Redevelopment CIP ($60K SSRBI 2012/2Q13 funding; $2K utilities)
• $1.29M in Municipal Facilities (project balances);
• $2.13M in Parks CIP (project balances);
•$3.18M in Surface Water Management CIP (project balances); and
• $5.18M in Transportation CIP (project balances).
Enterprise Funds — Total $78K
•$49K in Surface Water Management ($SK workers comp increase; $7K payment to Watershed
Inventory Resource Area; $13K Lake,Management District balances; $40K grant funded projects;
offset by $16K healthcare savings); and
•$29K in Dumas Bay Centre fund ($31K defetred maintenance balance offset by $2K healthcare
savings).
Internal Service Funds — Total $1,417K
Note — programs that are funded by operating funds are duplicated in the internal service funds.
•$1.24M in Risk Management Fund ($755K budget balance plus $483K new funding for
future/pending deductibles and pending claims for damages);
•$86K in Information Technology Fund ($73K total continuation of projects for permit system
upgrade $63K, SafeCity m&o $4K and WiFi m&o $7K; $30K total new programs for aerial
imagery update $13K, police car cellular improvements $12K, online crime mapping progam $6K;
offset by $18K technicaUother reduction for healthcare savings);
•$23K in Fleet & Equipment Fund ($23K to convert two cunently budgeted replacement vehicles to
hybrids, funded by energy efficiency grant); and
•$69K in Buildings & Furnishings Fund ($lOK total continuation of projects for storm damage
repairs & tree/shrub repiacement around City facilities; $59K grant projects).
TUTAL BUDGET ADJUSTMENT
The overall biennium expenditure budget adjustment, including GeneraUStreet fund transfers of $168,455 totals
$18,070,116. Please see attachment "Summary of Proposed 2012 Carry-Forward Adjustrnents" for list of
Mayor's recommended adjustments.
GENERAL STREET FUND RESULTS OF OPERATIONS
2011 Variance
Annual Favorable /
Cat o Bud et Actual (Unfavorable) Car Forward Re uest Itemized Totai
Be innin Fund Balance $ 8,538,116 $ 8,538,117 $ 1
OPERATING REVENUES
Pro Taxes 9 697 000 9 672 887 24,113 - -
Sales Tax 10 684 000 10 858 381 174 381 - -
Criminal Justice Sales Tax 1,710,000 1,795 972 85 972 - -
Inte overnmental 2 425 000 2 399 140 25 860 - -
Leasehold Ta�c 6 000 6 259 259 - -
Cramblin Taxes 462 000 511 005 49 005 Gamblin T� 3� �
Court Revenue 1 513 585 1 496 061 17 524 -
CD Permits & Fees 1 091 815 1 I QO 689 8 874 -
PW Permits & Fees 323 430 362 983 39 553 - -
Business Licenses 252 000 253 992 1 992 - -
Franchise Fees 981 000 988 948 7 948 - -
Pazks & Recreation Fees 870 811 956 607 85 796 Recreation Inc Pro ram Donations 4�
Public Saf 874 690 959 570 84 880 - -
Admin/Cash Man ement Fees 493 117 493 1] 7 -
InteresUMisc/Other 357 060 406 932 49 872 -
Utili Tax for rations 6 093 000 6 093 000 -
Red Li t Photo for CT/PD/7Tt 830 000 830 000 -
Subtotal 3 664 508 39,185 521,035 -
Utili Tax for Pro 1 Z 933 509 2 769 553 163 956 Reduce Transfer due to Healthcare Savin 4 170
Transfers In / Grants / Other 5 617 939 5 472 I81 145 758 Granu & Contributions 500 349
Total Revenues/Other Sources 47 15 956 47 427 277 211 21 Tota1 Revenue Ga - Forward Ad' 200179
OPERATING EXPENDIT
Ciry Council 490,437 462,007 28,430 Sister Ciry Program $5,000 5
Mayor's O�ce 1,489,426 1,1 SQ787 308,639 Communiry Weatherization Grant $82,002; Eliminate Administrative Services (14,204)
Analyst 0.50 FTE ($40,698); Additional Allocation of Staff to CDBG
($23,833); Ciry Vision 2010 Grant $3820; Savings from Converting Admin
Svcs Director to Communiry Service Manager ($35,495)
Human Services 730,669 690,824 39,845 Action Plan New Program $5000; Training & Consulting Services New 24,938
Program $10,000; Eliminate Volunteer Dinner (�3500); Employee
Contributions to Human Services $9438; CDBG Consolidated Plan $4000
Municipal Court I,554,543 1,431,099 123,444 AOC Contribution for Interpreter Services $5000 4,974
Human Resources/Ciry Clerk 972,070 780,418 191,652 Reduce Job Mnouncements ($20,000); Labor Negotiations $10,000; (7,472)
Employee Wellness $2528
Finance 935,857 889,806 46,051 Freeze Business License Specialist 0.50 FTE offset by Increase in Temporary (18,000)
Help ($18,000)
Law I,536,847 1,340,746 196,151 Outside Legal Counsel $148,000 148,000
Community & Economic 2,929,310 2,400,051 529,259 Abatement Funds 597,312; Permit System Upgrades $62,678; Ciry Center 410,182
Development Revelopment Permiu $82,269; Comp Plan Update $138,956 (includes Public
Works poRion); CPPW Grant $10,936; Economic Development Related Exp
$16,391; Graffiti Program $16,764; Code Amendment $1500; Savings from
Replace Sr. Planner w/ Assistant Planner ($16,624)
Police & Jail Services 26,698,099 25,951,096 747,003 Explorers Program $5680; Online Crime Mapping New Program $5731; 146,168
Savings from Freezing 3 Vacant Police Officer Positions ($330,000); Various
Grants $277,483; Police Caz Cellulaz Improvements New Program $12,058;
Non-SCORE Jail Services $50,000; Mimal Services Donations 54690;
Seizure Funds $120,526
Pazks, Recreation & Cultural 3,855,551 3,614,643 240,908 Arts Cultural Plan $60,000; Rec Inclusive Coordinator 0.50 FTE $26,000 180,415
Services funded by $22,000 of CDBG Grant & Increased Revenue; Replace Park
Monument Signs $45,000; Storm Damage Repairs & Replacement $22,000;
Park Plan Update $1Q000; City Funding of Resource Conservation Mgr
$5469; General Rec Bad Debt Expense $11,946
Public Works 4,?09,342 4,1 IQ014 599,328 Comprehensive Plan Update $28,638; Commute Trip Reduction $65,066; 223,276
CPPW Crrant $9374; Signal Timing Grant $38,196; Joint EOC Fund $82,002
Ciry-Wide - - - orkers Comp Rate Increase New Program $65,179; Healthcare Savings 261,195
($306,545); WiFi Oper $6,756; Aerial Imagery Update New Progam $12,543;
Risk Mgmt Deductibles/Claims New Program $483,262
Subtotal 45,902,201 42,851,491 3,050,710
One-Time Transfe� Out / Other 945,000 370,046 574,954 Pension Reserves $450,000; Risk Management Deductibles/Claims $154,954 604,954
otal E ilures/(?tt�er Uses 4G 847 201 A3 21537 3 625 664 Totei Ex nditure Ga -Forward Ad' 19d9 431 '
Endin" Fund Balance $ 8,9qb 87Z $12 743 857 $' 3 836 986 Net Ex nditure Ca o�vard fYd' 1769 252 '
Ne! Increase in Generai Fued Ending Fued Balance S 2,067,734 '
SUMMARY OF PROYOSED 2012 CARRY - FORWARD ADJUSTMENTS
VERAL & STREET FUND
Pension Reserves for Future Rate Increases
Workers Compensation Rate Increase
Healthcaze Savings
Council:
Community Weatherization Energy Efficiency funded by ARRA Grant Revenue
Convert Admin Services Director to Communiry Services Manager (partial yeaz savin
Eliminate Administrative Services Analyst 0.50 FTE
Chazge add'1 12% of Community Svcs Manager to CDBG Grant Fund (from 9% to 21
Human Services - City Vision Balance, funded by Grant Revenue
Human Services - Employee Contributions to Human Services
Human Services - Eliminate Volunteer Dinner
Human Services - Consultant for CDBG Consolidated Plan
Human Services -Action Plan
Human Services - Training & Consu►ting Services
Subtotal :
:nce:
Freeze Business Licenses Specialist 0.50 FTE (Savings net of Temporary Help)
S�
rmn Resourccs/City Clerk:
Job Announcements
Labor Negotiations
Wellness Program
Subtotal Hu
�rmation Technolo�:
Aerial Imagery Update
Police Car Cellular Improvements
WiFi Operations and Rental
Subtotal Informati
vxunity & Economic Development:
Abatement Funds
Permit System Upgrades Funded by Automation Fees
City Center Redevelopment Permits, Etc.
Comprehensive Plan Update (See Public Works for Tr�c Modeling Component)
Communities Putting Prevention to Work, Funded by Grant Revenue
Economic Development Related Professional Services, Advertisement,
Graffiti Program Savings to Fund Conversion from Temporary to Regulaz Part-Time
Temporary Help for Code Amendment
Replace Senior Planner (Retiring March 2012) with Assistant Planner
Subtotal Communitv & Econom
City-Wide Internal Service Charge - Risk Management Pending Deductibles/Claims
City-Wide Intemal Service Charge - Risk Management Pending Deductibles/Claims
Outside Legal Counsel-Former Employee Appeal
Outside Legal Counsel-Pending Employment Issues from 2011
Ouuide Legal Counsel-Tacoma Hydrants Issue
Outside Leeal Counsel-FEMA Comnliance with Endaneered Snecies Act Issue
YEAR:
Ex enditure Increase / �
1-Time Ongoing
450,000 $ - $
- 65,179
- ('�OC 5451
- o�,�,�,�
- 3,820
- 9,438
- (3,500
_ 4 ooC
- ��v,wv
- 10,000
- 2,528
7 472'
New 12,543
New 12,058
- 6,756
$ 31 57
- 97,312
- 62,678
- 82,269
- 48,956
- 10,936
- 16,391
- 16,764
- 1,500
$ 336 806
New 483,262
- 154,954
- 10,000
- 100,000
New 28,000
New 10,000
$ 786 16
_ Q 4�4
�
e
i
�
79
- �,o�v
- 9,438
- (3,500'
- 4,00(1
- 5,000
10,000
6 10 734
- 18 000'
- $ 18 000'
- 20,000
- 10,000
- 2,528
- $ 7 472'
- 12,543
- 12,058
6,756
- $ 31 7
97,312
62,678
- 82,269
- 48,956
- 10,936
16,391
- 16,764
- 1,500
4 16,624
4 S 320182
- 483,262
- 154,954
10,000
- 100,000
- 28,000
- 10,000
786 16
4,979
- S 4_979
SUMMARY OF PROPOSED 2012 CARRY - FORWARD ADJUSTMENTS
YEAR 2012
Ex enditure I�icrease / ecresse
I-Time Ongoing Total
Police:
Ex lorers Program - 5,680 5,680
Federal Seizure - 54,548 - 54,548
State Seizure - 65,978 - 65,978
Animal Services Donatiorts - 4,690 4,690
Freeze Police Officers 3.0 FTE (Kee Police Officer 1.0 FTE as "Overhire") - - 330,000) (33Q000)
Non-SCORE Jail Services Durin Transition Period (Jan & Feb 2012) - 50,000 - 50,000
201 Il2012 Taz et Zero for Overtime (Im aired Driving, Seat Belts), Funded b Grant Revenue - 12,663 - 12,663
Bulle roof Vest Pro am, Funded by Grant Revenue $19,280 and Ci Match 519,280 - 38,560 - 38,560
2009 Edwazd Byme Memorial Justice Assistance Grant (JAG), Funded by ARRA Grant Revenue - 44,502 44,502
2009 Edwazd Byrne Memorial Justice Assistance Grant (JAG) for Spillman-Coop with Seattle, - 49,431 49,431
Funded by Grant Revenue
2010 Edward B me Memorial Justice Assistant Grant - Joint with Court, Funded by Grant Revenue - 35,661 35,661
2011 Edward B me Memorial Justice Assistance Grant-Vazious E ui ment, Funded b Grant - 30,642 - 30,642
2011/12 Kin County Re istered Sex Offender Pro am, Funded b Grant - 23,529 23,529
2010 COPS Save Our Schools Program, Funded by Grant Revenue $12,876, City $9365, Joint EOC - 31,606 - 31,606
$9365
2011/12 Valley Nazcotics Enforcement Team, Funded by VNET Contribution - 10,889 - ]0,889
Online Crime Ma in Pro am for Citizens and Businesses New 5,731 - 5,731
Subtotal Police S 464110 $ 330 000 S 134110
Parks & Recreution:
Arts Cultural Plan - 60,000 - 60,000
Rec Inclusive 0.50 FTE, Funded by $22K CDBG Grant and $4K Program Donations - 26,000 - 26,000
Re lace Monument Si s at Park Entrances - 45,000 - 45,000
Storm Dam e Re airs & Tree/Shrub Re lacement Througout Pazk System - 12,000 - 12,000
Storm Dama e Re airs & Tree/Shrub Re lacement Around Ci Facilities - 10,000 - 10,000
Update 2006 Pazk Plan - 10,000 10,000
Resource Conservation Mana er- Ci Funded Portion - 5,469 5,469
General Recreation Bad Debt Ex ense New 11,946 11,946
Subtotal Parks/Recreation S 180 415 $ - 180 415
Public Works:
Com rehensive Plan Update (Contract Em loyee & Tr�c Modeling Component) - 118,638 - 118,638
Commute Tri Reduction, Funded b Grant Revenue - 65,066 - 65,066
Communities Puttin Prevention to Work Program, Funded by Grant Revenue - 9,374 - 9,374
Si al Timing Ener Efficiency Project, Funded b Grant Revenue - 38,196 - 38,196
Joint Emer enc rations Center Funds-Prior Years' Balance - 47,002 - 47,002
Joint Emer ency rations Center Funds-Current Year's Balance - 35,000 - 35,000
Subtotal Public Works S 313 76 $ -$ 313 76
TOTAL GENERALtSTREET'FIJ1tID S 2,557,447 $ b$S,q16 S 1,9C9,431'
Arterial Street Fund:
Arterial Streets Overlay - Balance - 169,704 - 169,704
Utili Tax Fund:
Reduce Pro 1 Transfer to General Fund due to Healthcare Savin s - - (4,170 (4,170)
Solid Waste & Re c[in Fund:
Healthcaze Savings - - (3,533) (3,533)
Workers Com nsation Rate Increase - 664 664
S ciol Studies/Conhact Fund:
Information Technology Related Expenditures - Balance - 556,753 556,753
Hote!/MotelLod b TaxFund:
Ad'ust Revenue & Ex nditures Bud et as ap roved by LTAC 12/2011 - 243,293 243,293
2% or the Arfs
2% for the Arts -Balance - 293 - 293
Federa[ W Communi Center.
Healthcare Savin s - (35,774) (35,774)
Workers Com nsation Rate Increase - - 425 425
Bad Debt Expense New 52,175 - 52,175
SUMMARY OF PROPOSED 2012 CARRY - FORWARD ADJUSTMENTS
YEAR 2012
Ex enditure Increase / Decrease
1-Time Ongoing Totsi
Tia c Sa Fund:
Re airs & Maintenance - 26,754 - 26,754
Comrn�rni Develo neent Block Grant Fund:
Nei hborhood Stabilization Pro am 3(NSP3) Environmental Review - 48,712 48,712
Nei borhood Stabilization Program 3(NSP3}, Funded by Grant Revenue - 1,616,338 - 1,616,338
Reduction in Direct Entitlement Fundin - Ca ital Pro'ects, Reduce Grant Revenue - (49,624) (49,624)
Reduction in Direct Entitlement Fundin - Public Service, Reduce Grant Revenue - - (11,451) (11,451
Redction in Direct Entitlement Fundin - Plannin & AdminisVation, Reduce Grant Revenue - - (15,268) (15,268)
CDBG Consolidate Plan - Balance, Funded b Transfer-in from General Fund - 4,000 4,000
. Subtutai' S cial Revenue Funds 2,718,022 11$,732 2,594,291
Downtown Redevelo ment CIP Fund:
South Sound Re ional Business Incubator - 2012 Fundin - 30,000 - 30,000
South Sound Regional Business Incubator - 2013 Funding (Earmazk) - 30,000 30,000
Utilities - 2,000 2,000
Munici al Facilitees CIP Fund:
Federai Wa Communi Center - Balance - 478,549 - 478,549
Major Facilities Rehab - W Hylebos, Steel Lake Annex, Fishers Pond - Balance - 56,702 - 56,702
Civic Center/Performin Arts Center - Desi n- Balance - 724,829 - 724,829
Civic Center/Performin Arts Center - Infrastructure - Balance - 25,239 - 25,239
Parks CIP Fund.•
Ma'or Maintenance Parks Facilities - Balance - 192,220 - 192,220
Downtown Pazk - Balance - 96,050 - 96,050
Pla ounds - Balance - 142,232 - 142,232
Lakota Pazk - Balance - 5,414 5,414
West Hylebos Boazdwalk Re lacement - Balance - 28,201 28,201
Sacajawea Pazk Master Plan - Balance - 701,120 - 701,120
Trail & Pedestrian Access Im rovements - Balance - 725,679 - 725,679
Plannin - Im act Fees Study/ n Space M mt Plan - Balance - 2,315 - 2,315
Laurelwood-Balance - 167,100 - 167,100
Celebration Pazk Maintenance Facility - Balance - 71,583 71,583
Pazks Donation/Memorial Account - Balance - 330 330
Su ace Water Mana eme�et CIP Fund:
Small CIP - Retum Balance to SWM erations - Balance - 179,181 - 179,181
SW 356th Re ional Storm Water Facili - Pro'ect Balance - 8,692 8,692
West H lebos Basin Land Ac uisition - Pro'ect Balance, Funded b$341K Grant Revenue - 682,569 - 682,569
Water Quality Retrofit-Eliminate $250,000 Antici ated Grant 8c Exp, Pro'ect Closed - (116,000) (116,000)
South 356th Street RDF - Pro'ect Balance, Funded b$979,122 Grant Revenue - 2,426,177 - 2,426,177
Tians ortation CIP Fund:
Annual Transportation System Safety Im rovements-Balance - 970,875 - 970,875
S 348th 5t at Ist Ave S-Add tum lanes - Balance, Funded by $833,403 Grant Revenue - 835,333 - 835,333
S 320th St 20th Ave South -Balance - 348,819 � - 348,819
SW 312th Sf SR509-Balance - 339,106 - 339,106
S 320th St-8th Ave S-SR99 - Balance - 97,665 - 97,665
IOth Ave SW/Sw344th St:SW Cam us Dr-21st AveSW - Balance - 135,258 - 135,258
i st Ave South & South 28th Intersection - Balance - 30,761 30,761
S 320th St SW at 21st Ave SW -Balance - 24,526 - 24,526
S 320th St: 1 st Ave to 8th Ave S-Balance - 38,871 - 38,871
S 304th St 28th Ave South -Balance - 16,991 16,991
S 320th St I-5 -Balance, Funded b$1,032,207 Grant Revenue - 2,568,956 - 2,568,956
S 356th St: SR99-161 -Balance - 97,161 - 97,161
SR99 HOV Lanes Ph. IV - Balance, Funded b$738,842 Grant Revenue - 2,533,436 - 2,533,436
South 312th St 28th Ave South - Balance - 7,937 7,937
Milit Road South - South Staz Lake Road-South 288th-Balance - 10,563 - 10,563
SW 320th St 47th Ave SW-Balance - 1,111 1,111
SW 336th Way/SW 304th St: 26th Place SW - Hoyt Road-Balance - 41,575 - 41,575
SUMMARY OF PROPOSED 2012 CARRY - FORWARD ADJUSTMENTS
YEAR 2012
Ex enditure Increase / Decrease
I-Time Ongoing Total
21st Ave SW @ SW 336th St - Balance, Funded by $3,199,798 Grant Revenue (Balance of Grant - 756,929 - 756,929
Expenditures Already Budgeted in 2012)
Ci -Wide Flashing Yellow Lights Installation - Balance - 42,804 42,804
SR 99 South 312th - Balance - 63,061 - 63,061
SW 344th St: 12th Ave SW to 21st Ave SW - Balance - 1,753 - 1,753
Ci -Wide PedesVian Safe Im rovements - Balance - 42,094 - 42,094
South 344th Wa We erhaeuser Way South - Balance - (31,094 - (31,099)
South 320th St I-5 Brid e Widenin - Eliminate Grants Antici ated - 5,000,000) - (5,000,000
Mazk Twain Elementary Safe Route to School Improvements - Funded by $371,118 Granu - 371,118 - 371,118
Anticipated
SW 312th Street & I4th Ave SW Lakota Safe Route to School Improvement - Balance, Funded by - 832,125 - 832,125
$832,125 Grant Revenue
Subtotsl Ga itat Pro'ect Funds 21,837,911 - 11,837,9I1
Su ace Water Mana ement Fund:
Workers Com ensatian Rate Increase - - 4,758 4,758
Healthcare Savin s New - (15,953) (15,953
Payment to Kin County for Watershed Invento Resource Area (WIRA) 3rd 8c 4th Qtr Pa ment - 7,160 7,160
De artrr►ent of Ecolo Grant - Balance, Funded by Grant Revenue - 2,973 2,973
Freshwater Algae Grant - Balance, Funded b$27,472 Grant Revenue &$9,157 Ci Match - 36,629 - 36,629
Steel Lake Management Disuict - Balance - 10,054 - 10,054
North Lake Man ement District - Balance - 3,439 3,439
Dumas B Centre Fund:
Workers Com nsation Rate Increase - 489 489
Healthcare Savin s - - (2,105) (2,105
Deferred Re airs & Maintenance Balance - 31,056 31,056
Subtofal Eater rise Funds 4I,311' 12 11 7$''
Risk Mana en�nt Fund:
Pendin & Future Deductibles/Claims - Balance - 600,000 600,000
Pendin & Future Deductibles/Claims - Balance - 154,954 154,954
Pendin & Future Deductibles/Claims New 483,262 - 483,262
In or�tion Technolo Fund:
Healthcare Savin s - - (17,759) 17,759)
Permit S stem U ades Funded b Automation Fees - 62,678 - 62,678
SafeCi M&O - 3,817 3,817
Aerial Im e U date New 12,543 12,543
Police Car Cellular Im rovements New 12,058 - 12,058
WiFi rations and Rental - 6,756 6,756
Police Online Crime Map ing Program for Citizens and Businesses New 5,731 - 5,731
Fleet � E ui ment Fuxd:
Convert 2 Police Re lacement Vehicles to Hybrids, Funded b Grant Revenue - 23,001 23,001
Bui/din & Furnishin Fund:
HVAC Ener Efficienc Pro ram, Funded by Grant - 19,968 - 19,968
Storm Damage Re airs & Tree/Shrub Replacement Around Ci Facilities - 10,000 - 10,000
Resource Conservation Mana er - Funded by City Portion - 5,469 5,469
Resource Conservation Manager - Funded by Auburn, PSE and WSU/De t of Commerce - 34,051 - 34,051
Subtotal'Interaat'ServiceFunda 1434,288 I7759 1416 29
GRAN13 TC?TAL - ALL �'UNI?� � 28 73 9$ 7 i �' 17 l' 2
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF FEDERAL WAY,
WASHINGTON, RELATING TO BUDGETS AND
FINANCE, REVISING THE ADOPTED 2011/12 BIENNIAL
BUDGET (Amending Ordinance No. 10-677, 11-686 and 11-
708).
��VHEREAS, the tax estimates and budget for the City of Federal Way, Washington, for
the 2011-12 fiscal biennium have been prepared and filed on October 19, 2010 as provided by
Chapters 35A.34 and 84.55 of the Revised Code of Washington; and
WHEREAS, the budget was printed for distribution and notice published in the official
paper of the City of Federal Way setting the time and place for hearing on the budget and said
notice stating copies of the budget can be obtained on-line from the City's website and at the
Office of the City Clerk; and
WHEREAS, the City Council of the City of Federal Way having held public hearings on
November 2 and November 16, 2010, and having considered the public testimony presented;
WHEREAS, the City Council enacted the 20I1-12 Biennial Budget on December 7,
2010, to become effective on January l, 201 l;
WHEREAS, the City Council enacted the 2011 Carry-Forward Budget Adjustment on
March I 5, 2011;
WHERA.S, the City Council enacted the 2Q11-12 Mid-Biennium Budget Adjustment on
December 6, 2011;
WHEREAS, the City Council fnds it necessary to revise the 2Q11-12 Biennial Budget as
a result of funds to be carried forward from 201 l;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
Ordinance No. 12- Page 1 of 5
Rev 1/10
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section l. Amendment. E�ibit B(2) entitied "2012 Revised Budget" in Ordinance No.
I1-708 is hereby amended to Exhibit B(3) "2012 Revised Budget" to include the 2011 carry
forward funds into the adopted budgets for 20I2.
Section 2. Administra.tion. The Mayor shall administer the Biennial Budget and in doing
so may authorize adjushnents to the extent that they are consistent with the budget approved
herein.
Section 3. Severabilitv. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be deciared unconstitutional
or invalid for any reason, such decision shall not affect the validity of the remaining portions of
this chapter or its application to any other person or situation. The City Council of the City of
Federal Way hereby declares that it would have adopted this chapter and each section,
subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or
more sectians, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection ntiunbers and any
referenees thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the efFective
date of this ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days
Ordinance No.12- Page 2 of S
Rev 1/10
from the time of its final passage, as provided by law.
PASSED by the City Council of the City of Federal Way this _ day of
, 2012.
CITY OF FEDERAL, WAY
MAYOR, SKIP PRIEST
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
4RDINANCE NO.:
Ordinance No. 12- Page 3 of S
Rev I/10
EXHIBIT B (2)
2012 REVISED BUDGET
B' �n�r �rnr� #�ce It�nue ` E endtEur� Enddng
Fu�� PrdarAmau�d A ust�n�na �ev�sed Pr#vrAmnunr .�i eret Revdsed ' Pr�vrAmvunr Ad uss�n�nt ' Revlsed Fund Balance
Geqeral Fund $ 6,939,009 $ 1,867,868 $ 8,806,877 S 38,468,011 $ 1,571,986 $ 40,039,997 $ 4Q,678,603 $ 1,685,743 $ 42,364,346 $ 6,482,527
S ecial Revenue Funds:
Street 100,000 100,000 4,367,096 155,615 4,522,711 4,367,096 155,615 4,522,711 100,000
Arterial Street 0 300,000 300,001 1,523,500 1,523,500 1,523,500 300,000 1,823,500 1
Utili Tax 3,430,673 326,000 3,756,672 12,576,000 (150,000) 12,426,000 12,886,357 12,886,357 3,296,315
Solid Waste/Rec clin 133,223 (6,419) 126,804 414,120 20,736 434,856 420,575 20,736 441,311 120,349
S ecial Conttact/Studies
Hotel/Motel Lod in Tax 2,157 0 2,157 169,700 169,700 166,630 166,630 5,227
2% for the Ar[s (0) (0) 0) - (
Federal Wa Comm. Cent 889,337 (8,883) 88Q455 2,264,622 - 2,264,622 2,177,404 46,590 2,223,994 921,083
Traffic Safe 408,520 0 408,520 830,000 830,000 830,000 830,000 408,520
Grants - CDBG - 173,179 778,674 951,853 173,179 778,674 951,853 -
Paths and Trails 144,361 0 144,362 163,000 163,000 155,000 155,000 152,362
DebtServiceFund 3,126,699 500,000 3,626,699 1,830,000 SOQ000 2,330,000 2,182,669 2,182,669 3,774,030
Ca ital Pro'ect Funds:
Downtown Redevelo me 2,091,557 (4,647) 2,086,910 - 2,086,910
Ci Facilities 2 (1) 1 - I
Parks 904,099 (0) 904,099 43Q000 430,000 375,000 375,000 959,099
SWM 1,284,646 (969,933) 314,713 680,000 680,000 860,714 860,714 133,999
Streets 6,164,328 70,000 6,234,328 7,022,000 7,022,000 11,269,000 (70,000) 11,199,000 2,057,328
Enter rise Fund:
Surface Water Mana em 2,225,891 (491,239) 1,734,652 3,301,133 3,301,133 3,570,442 9,000 3,579,442 1,456,343
Dumas Ba Center 3,300 79,300 82,600 635,732 92,500 728,232 625,126 175,000 800,126 10,706
Internal Service Fuads:
RiskMana ement 4,851,782 (0) 4,851,781 769,268 204,178 973,446 749,268 204,178 953,446 4,871,781
Information S stems 3,281,581 0 3,281,582 2,011,119 40,321 2,051,440 1,953,101 58,321 2,011,422 3,321,600
Su ort Services 285,439 0 285,439 182,087 (20,000) 162,087 208,056 (20,000) 188,056 259,470
Fleet&E ui ment 5,176,234 (51,312) 5,124,921 2,395,702 82,678 2,478,380 1,896,153 230,448 2,126,601 5,476,700
Buildin s& Furnishin s 1,503,738 55,098 1,448,640 555,270 555,270 449,637 449,637 1,554,273
Tot&lAld Ftt/t�S $ 42�946�576 $ 1�S33ib�6 $44�5l12 $ 80�761�539 $ 3�2?6��$ �9�'84.1138�227 S 87�SI7��l94 $ 3 $91��41�&13 $ 37,a48>624
EXHIBIT B (3)
2012 REVISED BUDGET
.� : �#n �7un�Balance Revenue errd#ure Ending
Fund Prtot�4�++a,u�f A us'tmettt ' Revlsed P7�orAmrtun� .�' siment Revtsed ' Prlo►A+naunt A usement Revtsed FundBalance
General Fuqd $$,806,877 $ 3,836,976 $ 12,643,853 $ 40,039,997 $ 87,541 $ 40,127,538 $ 42,364,346 $ 1,856,794 $ 44,221,140 $ 8,SSQ251
S ecial Revenue Funds:
Street 100,000 (0) 100,000 4,522,711 281,091 4,803,802 4,522,711 281,091 4,803,802 100,000
Arterial Street 300,001 169,704 469,705 1,523,500 1,523,500 1,823,500 169,704 1,993,204 1
Utili Tax 3,756,672 414,192 4,170,864 12,426,000 12,426,000 12,886,357 (4,170) 12,882,187 3,714,677
Solid Waste/Rec clin 126,804 27,176 153,980 434,856 434,856 441,311 2,869) 438,442 150,394
S ecial ContracUStudies 556,753 556,753 556,753 556,753 0
Hotel/Motel Lod in Tax 2,157 211,326 213,483 169,700 26,740 196,440 166,630 243,293 409,923 0
2% for the Arts (0) 293 293 293 293 (0)
Federal Wa Comm. Cent 880,455 87,490 967,945 2,264,622 2,264,622 2,223,994 16,826 2,240,820 991,747
Traffic Safe 408,520 148,556 557,077 830,000 830,000 830,000 26,754 856,754 530,323
Grants-CDBG 48,711 48,711 951,853 1,543,995 2,495,848 951,853 1,592,707 2,544,560 _ (1)
Paths and Trails 144,362 7,445 151,807 163,00� 163,000 155,000 155,000 159,807
Debt Service Fund 3,626,699 239,484 3,866,183 2,330,000 - 2,330,000 2,182,669 2,182,669 4,013,514
Ca ital Pro'ect Funds:
DowntownRedevelo me 2,086,910 120,141 2,207,052 62,000 62,000 2,145,052
Ci Facilities 1 1,285,610 1,285,611 1,285,319 1,285,319 292
Pazks 904,099 1,504,784 2,408,883 430,000 430,000 375,000 2,132,244 2,507,244 331,639
SWM 314,713 2,624,269 2,938,982 680,000 1,07Q464 1,75Q464 860,714 3,180,619 4,041,333 648,113
Streets 6,234,328 7,575,354 13,809,682 7,022,000 2,007,493 9,029,493 11,199,000 5,177,729 16,376,729 6,462,446
Enter rise Fund:
SurfaceWaterMan emen 1,734,652 578,244 2,312,896 3,301,133 209,626 3,510,759 3,579,442 49,060 3,628,502 2,195,153
Dumas Ba Center 82,600 18,731 101,331 728,232 728,232 800,126 29,440 829,566 (3)
Internal Service Funds:
RiskMana ement 4,851,781 580,001 5,431,782 973,446 638,216 1,611,662 953,446 1,238,216 2,191,662 4,851,782
Information S stems 3,281,582 136,279 3,417,861 2,051,440 82,007 2,133,447 2,011,422 85,824 2,097,246 3,454,062
Su ort Services 285,439 (6,365 279,073 162,087 162,087 188,056 188,056 253,104
Fleet & E ui ment 5,124,921 142,886 5,267,807 2,478,380 23,001 2,501,381 2,126,601 23,001 2,149,602 5,619,586
Buildin s& Furnishin s 1,448,640 13,850 1,462,490 555,270 69,488 624,758 449,637 69,488 519,125 1,568,123
TotulAllFurzds S 44,SIt2,212 $ 2U,3Z1,841 '�64,824,It�d $ 84,438:��� $ b,�39,b6� $4Q,U77,8$9; S 91,Q93,815 $ 18,070,116 $I09,1bI,431 �S 45,740,062