FEDRAC MINS 01-24-2012CITY OF
Federal Way
City Council
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRAC]
Tuesday, January 24, 2012
5:30 p.m.
Federal Way City Hall
Hylebos Room
Meeting Summary
(Preliminary until approved)
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
Action
Topic Title /Description Presenter Page* or Discussion
A. APPROVAL OF MINUTES: NOVEMBER 22 , 2011 S. CAIN 2 Action
Committee approval
B.
PURCHASE OF POLICE VEHICLE LAPTOPS
T. FICHTNER
11
Action
Committee approval
C.
UNITED WAY NEW SOLUTIONS FUNDING CONTRACT
B. ENGE
14
Action
02/07 Council Consent
D.
CITY VISION MEMORANDUM OF UNDERSTANDING FOR CONTRACT
B. ENGE
28
Action
MANAGEMENT
02/07 Council Consent
E.
CITY VISION LETTER OF UNDERSTANDING FOR UNITED WAY CONTRACT
B. ENGE
42
Action
MANAGEMENT
02/07 Council Consent
F.
VOUCHERS
T. KRAUS
56
Action
02/07 Council Consent
*Additional materials may also be distributed for review /action during the meeting
4. OTHER:
5. FUTURE AGENDA ITEMS:
Monthly Financial Report — Final 2011
Carry Forward Budget Adjustment
2003 Community Center Bond Refund
In -House Investment Policy
6. NEXT MEETING: Tuesday, February 28, 2012
Committee Members: City Staff:
Dini Duclos, Chair Bryant Enge, Administrative Services Director
Roger Freeman Steve Cain, Executive Assistant
Bob Celski 253 835 -2402
CITY OF
FEDRAC January 24, 2012 . & Federal Way
1. CALL TO ORDER
By: Councilmember Duclos
Time: 5:33
Committee Members in attendance:
Dini Duclos _x_ Roger Freeman x_ Bob Celski x_
Other Council Members and /or elected officials in attendance:
Council Members: Jeanne Burbidge, Linda Kochmar, Susan Honda
Staff in attendance:
Bryant Enge, Administrative Services Director 253 835 -2510
Steve Cain, Executive Assistant 253 835 -2402
Thomas Fichtner, IT Manager 253 835 -2547
Pat Richardson, City Attorney 253 835 -2570
Brian Wilson, Chief of Police 253 835 -6711
Tho Kraus, Finance Director 253 835 -2520
2. PUBLIC COMMENT
Norma Blanchard 0:18
Term limits
Chair said we will follow up with her
Clara McArthur 2:05
Spoke in appreciation for the new Council Members and citizen activists.
3. COMMITTEE BUSINESS
Page 2 of 5
A. Approval of Minutes: November 22, 2011 S. Cain 2 Action
2:18 Committee approval
Discussion /Changes: Steve Cain, Executive Assistant /Staff
Councilmember Jeanne Burbidge, the only current Council Member who was present at November 22 meeting, was in
attendance and verified that the minutes were correct.
Councilmember Freeman moved to accept the minutes, second and passed.
CITY OF
FEDRAC January 24, 2012 •�- Federal Way Page 3 of 5
B. PURCHASE OF POLICE VEHICLE LAPTOPS T. FICHTNER 11 Action
3: Committee approval
Discussion /Changes: Thomas Fichtner, IT Manager
Thomas summarized the request.
Questions from members:
Reason for need? Old ones reached end of useful life.
What is life expectancy? 5 years.
Why high cost? Cases are hardened to handle police car life.
Why special request? To receive them for new vehicles, looking at changing the cycle.
Chief commented that PD is looking at changing the vehicle delivery timing
Quorum of City Council Members present.
Councilmember Celski moved Committee accept Mayor's recommendation and approve and immediate purchase
Second by Councilmember Freeman
Voting yes: Chair Duclos
Councilmember Freeman
Councilmember Celski
Councilmember Burbidge
Councilmember Honda
Councilmember Kochmar
Voting no: none
Motion passed.
C. UNITED WAY NEW SOLUTIONS FUNDING CONTRACT B. ENGE 14 Action
12:40 02/07 Council Consent
Discussion /Changes: Bryant Enge, Administrative Services Director
Also present — Greg Vickers (Interim President of City Vision) and Lori Guilfoyle (United Way of King County)
(Proposed contract with United Way and City vision (pages 16 — 26) additional letter and MOU included)
Contract with City and United Way for city to sponsor City Vision because it is not a 501(c)(3)
Chair concerned with city responsibilities and 3` party
City Vision discusses and answers questions
Why not 501(c)(3) Lori Gilfoyle stated that the changes in the City organization impacted the process.
This is a temporary extension
Greg Vickers — stated the 501(C)(3) should come in Q1
Submit paperwork in 30 days, then the process follows
City Vision is resource center in FW — volunteer run.
Audit is normal audit — KC not asked for more.
City vision focused on FW solely
Mayor approved of staff use, cost to city is minimal
Councilmember Freeman moved Committee Recommendation, Councilmember Celski second and motion approved
CITY OF
FEDRAC January 24, 2012 A�k Federal Way
Page 4 of 5
D. CITY VISION MEMORANDUM OF UNDERSTANDING FOR CONTRACT B. ENGE 28 Action
MANAGEMENT 46:00 02/07 Council Consent
Discussion /Changes: Bryant Enge, Administrative Services Director
Purpose of MOU, as discussed in conjunction with Item C., is to pass responsibility to City Vision.
Councilmember Celski moved Committee Recommendation, Councilmember Freeman second and motion approved.
E. CITY VISION LETTER OF UNDERSTANDING FOR UNITED WAY CONTRACT B. ENGE 42 Action
MANAGEMENT 47:13 02/07 Council Consent
Discussion /Changes: Bryant Enge, Administrative Services Director
The Letter of Understand addresses the funds (including remainder from previous year) and the restrictions on use the
use of the funds.
IF all of the above is not worked out by June, the issue will be brought back to committee.
Councilmember Freeman moved Committee Recommendation, Councilmember Celski second and motion approved
F. VOUCHERS T. KRAUS 56 Action
5 1: 30 02/07 Council Consent
Discussion /Changes: Tho Kraus, Finance Director
No out of the ordinary expenses.
Explained some acronyms and the process to new members.
Councilmember Celski moved Committee Recommendation, Councilmember Freeman second and motion approved.
FEDRAC January 24, 2012
4. OTHER: None
5. FUTURE AGENDA ITEMS:
CITY OF
Federal Way
Monthly Financial Report — Final 2011
Carry Forward Budget Adjustment
2003 Community Center Bond Refund
In -House Investment Policy
6. NEXT MEETING: Tuesday, February 28, 2012
Meeting adjourned _6:28_ p.m.
Page 5 of 5
Attest: &4A.A.
- C _�
Steve Cain, Executive Assistant
COMMITTEE APPROVAL:
Committee Chair Committee Member Committee Member