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PRHSPSC PKT 04-10-2012 City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee April 10, 2012 City Hall 5:30 p.m. Hylebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Action Council Date Topic Title /Description Presenter Page or Info A. Approval of Minutes: March 13, 2012 3 Action N/A B. Agreement with the Kiwanis Foundation of Federal Way for Pearsall 5 Action Consent Parks and Recreation Funds 4/17/12 C. DSHS Interlocal Agreement for Individuals and Families Hutton 13 Action Consent 4/17/12 D. Federal Way's 2012 CDBG Public Services Budget Bennett 33 Action Consent 4/17/12 E. 2012 Community Enhancement Grant Allocations Bennett 37 Action Consent 4/17/12 F. Allocation of 2012 City Employee Donations to the Human Bennett 41 Action Consent Services Fund. 4/17/12 5. PENDING ITEMS • Banners • Festivals • Concept of Housing in South King County • Festival Days 6. NEXT MEETING: Tuesday, May 8, 2012 5:30pm — Hylebos Conference Room 7. ADJOURNMENT Committee Members City Staff Susan Honda, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Roger Freeman Mary Jaenicke, Administrative Assistant II Linda Kochmar III I City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 13, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Susan Honda, Committee member Roger Freeman, and Committee member Linda Kochmar. Council Members in Attendance: Council member Jeanne Burbidge. Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director, Parks, Public Works and Emergency Management, Amy Jo Pearsall, City Attorney, Patrick Doherty, Community & Economic Development Manager, Alexa Heidrich, Planning Intern, and Mary Jaenicke, Administrative Assistant II. Guest: None Chair Honda called the meeting to order at 5:33p.m. Chair Honda stated that Committee member Freeman would be late Public Comment: None Commission Comment: None APPROVAL OF SUMMARY Committee member Kochmar moved to approve the February meeting summary. Chair Honda seconded. Motion passed. BUSINESS ITEMS Washington Traffic Safety Commission (WTSC) Grant — Traffic Lidar Systems Chief Wilson provided the background information. This Washington Traffic Safety Commission (WTSC) grant provides funding to law enforcement agencies for school zone speed enforcement. This grant will provide the City of Federal Way Police Department funding for two Lidar Systems. The cost for the two systems is $7,232.00. Committee member Kochmar moved to forward the proposed grant funds request to the March 20, 2012 City Council consent agenda for approval. Committee Chair Honda seconded. Motion passed. Purchase of a Late Model SUV for the Police Department for $35,000 or less from the Seizure Account Chief Wilson provided the background information. Currently there are 11 vehicles allotted to the Special Investigations Unit (SIU). The SIU is currently using 10 vehicles. They are recommending reducing the total number of vehicles being used from 10 to 9. There is a 10 vehicle being used for the bait car program and that is funded through insurance; the city only has to pay for the maintenance of that vehicle. They are recommending purchasing a large used SUV which would be assigned as a command vehicle for the Valley SWAT. Because of its size, it would be used to carry team members, deliver equipment and conduct surveillance. This car will replace a Ford Fusion, which is a smaller size sedan. There is also a 2004 Pontiac Grand Prix, and the Department would like to auction that car to recoup some of the cost for the SUV. Committee member Kochmar asked if there has been any discussion regarding having our own in -house auto repair. Chief Wilson answered that at this time we have contracts with two local businesses that are providing services for city vehicles. There has been some discussion with the Federal Way School District (FWSD). The overhead costs would need to be studied. Mr. Roe stated the Capital costs would also need to be looked at. The initial startup would be very high. Committee member Kochmar moved to forward the recommendation to purchase a late model SUV to replace Command Vehicle #5701 with seizure funds to the March 20` City Council Consent agenda for approval. Chair Honda seconded. Motion passed. Diversity Commission Ms. Pearsall provided the background information. The proposed ordinance removes two of the responsibilities and objectives. These are being removed due to staff resources. There is also a change to how often the Diversity Commission will meet. Instead of meeting monthly, they are now meeting quarterly. Committee member Kochmar moved to forward the proposed ordinance to First Reading on March 20, 2012. Chair Honda seconded. Motion passed. 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday March 13, 2012 Summary Page 2 Allocation of Funds from the City Center Redevelopment Fund for the Proposed Interim Sculpture Park and other Expenses Related to City Center Redevelopment Efforts Patrick Doherty provided the background information. At this time the design is conceptual only. There will be a meandering path with approximately six sculptures. A standard pad will be built, so there will be a limit to the size of the sculptures, and that will be communicated to the artists. The total cost of this work is approximately $8,500.00. There is approximately $120,000.00 in the City Center Redevelopment Fund. Mr. Doherty stated that there have also been other expenditures associated with the City Redevelopment efforts. Some of those expenditures include utility payments and maintenance of City-owned properties, professional services such as sketches for potential development, ads for RFQ's and signage. Committee member Kochmar asked if there is any type of liability insurance in case the sculptures are damaged. Mr. Doherty answered that the City's insurance will pay up to $25,000.00 for damages. If the damage is more than $25,000.00 we can ask the insurance company to pay more. If they decline the request then there will be negotiations with the artist. Council member Burbidge asked if this was common with other cities that have a sculpture park. She would like some research done on what their agreements are with the artists. Chair Honda stated that the Arts Commission has the artists sign a form stating that the city has no liability and is not responsible if something should happen to the artwork that is hung in City Hall or the Dumas Bay Centre. The artist would have to assign a value to the sculpture. Ms. Pearsall stated that very rarely is the artwork that is hung in the galleries valued over $25,000.00 so it is generally not an issue. She said that this is usually negotiated up front with the artist. Council member Burbidge asked it there would be a height limit. Mr. Roe answered that there would need to be some consideration to this. There would be a concern that if it was too tall, it could get blown over in the wind or pushed over. Ms. Heidrich stated that the city is only offering minimal help in installing the sculpture. The artist will be responsible for the majority of the installation. Committee member Freeman arrived at this time (6:02). The approximate timeframe is to have the sculptures installed in April and remain for six months. Mr. Roe commented that this project is being worked into city staff's work plans. This is a very busy time for Parks Maintenance staff. The storm cleanup has taken a lot of time, and fields still need to be prepped for upcoming tournaments. Completion of the project may not happen in the first part of April. Committee member Kochmar moved to approve the potential expenditures of up to $30,000 from the City Center Redevelopment Fund for the Interim Sculpture Park, maintenance and utility payments for City-owned properties, professional services, advertising, signage and miscellaneous expenses related to City Center Redevelopment efforts, and place this item on the City Council's consent agenda of its March 20, 2012 regular meeting. Committee member Freeman seconded. Motion passed. Ms. Pearsall clarified that this item will be placed on the consent agenda. PENDING ITEMS Chair Honda asked the committee if Banners could come off the agenda under pending items. Mr. Roe commented that we have already received one call from an organization wanting to put up a banner. Currently there is no infrastructure that crosses the road. There is infrastructure for the side banners. At this time, there is not a budget for the banners. Chair Honda asked who would be approving the banners that will go up. Mr. Roe answered that it would most likely be an Administrative review. Public Works staff will be in charge of putting the banner up and taking it down. A permit will also need to be submitted. After the discussion it was decided to leave banners on the agenda under pending items. NEXT MEETING April 10, 2012. ADJOURNMENT Meeting adjourned at 6:13p.m. K:IPRHSPS Committee .20121031312 min revised.doc 4 COUNCIL MEETING DATE: April 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AGREEMENT WITH THE KIWANIS FOUNDATION OF FEDERAL WAY FOR PARKS AND RECREATION FUNDS. POLICY QUESTION: Should the City Council approve the agreement with Kiwanis Foundation of Federal Way? COMMITTEE: PRHSPSC MEETING DATE: 4/10/12 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton Recreation Supervisor DEPT: PRHS The City of Federal Way had a long standing relationship with a 501(c) (3) organization called the North West Parks Foundation to help take in donations from corporations, foundations and individuals. They became a victim of the economic downtum and had to close their doors. The City approached the Kiwanis Club of Federal Way and they graciously agreed to help us with this situation. The Kiwanis Club of Federal Way has an interest in establishing a Parks and Recreation Fund. This fund would be established by the Kiwanis to make grants to the Parks, Recreation and Cultural Services Department to enhance programs and facilities. The city desires to receive such grants for use for Parks and Recreation projects. Attachments: Agreement for Parks and Recreation Funds.Options Considered: 1. Approve the agreement for Parks and Recreation Funds 2. Decline the agreement for Parks and Recreation Funds MAYOR'S RECOMMENDATION: The Mayor recommends Council approval of option 1. Agreement for Parks and Recreation Funds. ��/J MAYOR APPROVAL: �! DIRECTOR APPROVAL: (( _ Commi ee Council Cominittee Council COMMITTEE RECOMMENDATION: 1 move to forward the proposed Agreement to the April l 2012 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Agreement, effective , 20_ through , 20_ with a total compensation of [or with a ly rate of 1, and authorize the Mayor to sign said agreement." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 5 CITY OF ' ... Federal Way Parks and Facilities Division Date: March 23, 2012 To: PRHSPS Council Committee From: John Hutton, Recreation Supervisor Via: Mayor Skip Priest Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. Subject: Agreement for Parks and Recreation Funds Background: The City of Federal Way had a long standing relationship with a 501(c) (3) organization called the North West Parks Foundation to help take in donations from corporations, foundations and individuals. They became a victim of the economic downtum and had to close their doors. The City approached the Kiwanis Club of Federal Way and they graciously agreed to help us with this situation. The Kiwanis Foundation of Federal Way (the "Foundation "), a 501(c)(3) organization affiliated with the Kiwanis Club of Federal Way, has an interest in establishing a Parks and Recreation fund which would be available to make grants to the City for use by the City's Parks and Recreation Department for the development and or enhancement of P &R programs and facilities. The City desires to receive such grants for use for P &R projects. The P &R Fund shall be established by the Foundation and the Foundation shall accept donations from individuals, corporations, and foundations designated for P &R Projects. Donations may generally refer to P &R Projects, or may designate that funds are donated for a specific P &R Project. By way of examples and not of limitation, a donation to the P &R Fund may designate use for any P &R Project, in which case donation would be eligible to be granted for any P &R Project. However. if a donation designated use for a specific project (such as replacement of playground equipment at a specific City park), the donation would be eligible to be granted only for that specific project. This is an excellent opportunity for the Parks and Recreation Department to improve and enhance programs for the citizens of Federal Way. 6 C I T Y 4k OF CITY HALL Federal Way 33325 8th Avenue South Federal l Way. NIA 98003 003 -6325 (253) 835 -7000 www crty offederalway com AGREEMENT FOR PARKS AND RECREATION FUNDS Agreement made as of this of , 2012 by and between the Kiwanis Foundation of Federal Way, a Washington non - profit corporation (the "Foundation ") and the City of Federal Way, Washington, a municipal corporation (the "City). The Foundation and the City (together "Parties ") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: KIWANIS FOUNDATION OF FEDERAL WAY: CITY OF FEDERAL WAY: James Burbidge, DDS c/o Steven L. Ellison John Hutton Brantly Janson Yost Ellison 33325 8 Ave. S. 1617 South 325th Federal Way, WA 98003 -6325 Federal Way WA 98023 (253) 835 -6928 (telephone) 253- 620 -3129 (Ellison telephone) (253) 835 -6929 (facsimile) 253 874 - 6831 (Ellison facsimile) John. Hutton(cLcityoffederalway.com Ellison @bjye.com 253- 838 -4018 (Burbidge telephone) 253- 952 -6815 (Burbidge facsimile) jimburbidge@comcast.net The Kiwanis Foundation of Federal Way (the "Foundation "), a 501(c)(3) organization affiliated with the Kiwanis Club of Federal Way (the "Club "), has an interest in establishing a Parks and Recreation fund (the " P &R Fund" ) which would be available to make grants to the City for use by the City's Parks and Recreation ( "P &R ") Department for the development and or enhancement of P &R programs and facilities ( "P &R Projects "). The City desires to receive such grants for use for P &R projects. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Foundation and City agree as follows: 1. The Fund a. The P &R Fund shall be established by the Foundation and the Foundation shall accept donations from individuals, corporations, and foundations designated for P &R Projects. Donations may generally refer to P &R Projects, or may designate that funds are donated for a specific P &R Project. By way of examples and not of limitation, a donation to the P &R Fund may designate use for any P &R Project, in which case donation would be eligible to be granted for any P &R Project. However, if a donation designated use for a specific project (such as replacement of playground equipment at a specific City park), the donation would be eligible to be granted only for that specific project. b. The P &R Fund would be held as part of the monies of the Foundation, separated only by bookkeeping entries. The Foundation shall track funds for donated for a specific P &R Project by such P &R Project. c. The Foundation shall maintain the P &R Fund in an FDIC insured account, whether or not interest bearing. In the event the Fund is placed in an interest bearing account, all interest earned would go to the Foundation's general account and not accrue to the P &R Fund. 7 ` CITY OF CITY HALL Federal Way 33325 Federal Way WA South l y. WA 98003 -6325 (253)835 -7000 cJt - otfecIerahvav C)(fl d. The Foundation and Club shall not be obligated to solicit donations to the P &R Fund, but the City may tell potential donors that tax - deductable donations may be made to the P &R Fund. e. All donations to the Fund shall be held in the P &R Fund, except that Foundation shall deduct 5% (five percent) of donations for administrative expenses. The amount of donations less such 5% shall hereinafter be referred to as the "Net Amount ". f. Within two weeks after the end of a calendar quarter, the Foundation shall report to the City in writing on (i) the donations received by the P &R Fund in that quarter, showing specific donations and the designation of any donations to specific P &R Projects, (ii) the amount deducted by the Foundation in that quarter for administrative expenses and (iii) the amount of any grants made to the City in that quarter. 2. Grants from the P &R Fund a. The Net Amount shall be eligible to be granted by the Foundation to the City for P &R Projects; provided, however, no grant request shall be made for, no grant shall be given for, and no granted funds shall be expended for salary and/or benefits of any existing City employee. b. Not more often than once per calendar quarter the City may submit requests to the Foundation for one or more grants to be made to the City from the P &R Fund for P &R Projects. Unless otherwise permitted by the Foundation, all grant requests for a quarter shall be submitted to the Foundation at the same time. Grant requests for a P &R Project where the P &R Fund holds designated donations shall not exceed the Net Amount of those designated donations. Grant requests for P &R Projects where there are not designated donations shall not exceed the Net Amount in the P &R Fund from non - designated donations. c. Grant requests shall be in writing, signed by an authorized City official, and contain the following: (1) A description of the P &R Project. (2) The total amount budgeted by the City for the P &R Project. (3) The estimated commencement and completion dates of the P &R Project. (4) The amount of the grant request. (5) A statement that no grant funds will be used for salary and/or benefits of any existing City employee. d. The Foundation shall notify the City of grant approval as soon as possible after receiving a grant request. It is anticipated that all grant requests will be approved if the request is submitted in accordance with this Agreement, unless there have been reasonable concerns raised as to the legality of the P &R Project for which a grant has been requested or there have been reasonable questions raised as to inappropriate conduct by City employees or contractors related to such P &R Project. e. Generally the payment of an approved grant will be made promptly after the City notifies the Foundation in writing that the City has paid the Project expenses for which the grant was requested. However, the City may request, and the Foundation may approve, payment of an approved grant prior to the City's payment of such expenses. f. Not later than thirty days after the end of the calendar quarter following the quarter in which a grant is made, the City shall report to the Foundation in writing on the status of the P &R Project for which the grant was made. In the event that the P &R Project has not been completed, the City shall include such P &R Project in its quarterly report until such P &R Project has been completed. 3. No Partnership Neither the City nor the Foundation nor Club shall refer to the relationship established by this Agreement as a partnership or joint venture, and neither the P &R Fund nor any grant established or made pursuant to this Agreement shall be referred as a "pass through ". ` CITY OF CITY HALL 33325 � Federal Feder 8th Avenue South Way Federal Way. WA 98003 -6325 (253) 835 -7000 .4v cr tvoffederahvay cam 4. Term; Termination a. Subject to earlier termination as hereinafter set forth, the term of this Agreement shall commence on date this Agreement was made as written above and end on December 31, 2015. b. Either party may terminate this Agreement, with or without cause, on six months prior written notice to the other party. c. In the event of termination, then any Net Amount remaining in the P &R Fund on the effective date of termination shall be distributed as follows: (1) Such Net Amount as is not designated to a particular P &R Project shall be paid by the Foundation to the City with instructions that the Net Amount is to be held and used exclusively for P &R Projects. (2) Such Net Amount as is designated to a particular P &R Project shall be paid by the Foundation to the City with instructions that the Net Amount is to be held and used exclusively for the designated P &R Project. Provided , however, in the event that the City has established a relationship with another 501(c)(3) organization to establish a fund similar to that described in this Agreement, the City may request that the Net Amounts be transferred by the Foundation to such other organization, with instructions on holding and use as described above. 5. Compliance with Laws The City and the Foundation shall comply with all applicable laws, ordinances and regulations applicable to their respective organization and operations. 6. Indemnification and Insurance a. The City shall indemnify the Club, the Foundation, their members, officers, directors and trustees, and Kiwanis International ( "Indemnitees ") from and against any and all claims of any nature whatsoever arising out of or in any way related to the Fund and any project receiving a grant from the Fund, except to the extent a claim is caused by the fault or negligence of the Indemnitees. b. The City shall have and maintain in full force and effect during the term of this Agreement policies of commercial general liability ( "CGL ") insurance with limits of not less than $5,000,000 (five million dollars) (including underlying and excess ( "umbrella ") coverage, and such policy shall name the Indemnitees as additional insureds. The City shall provide the Fund with certificates of insurance evidencing such coverage at the time of execution of this Agreement and thereafter on request during the term hereof. 7. Mediation In order to provide a cost and time effective method of resolving disputes under this Agreement, the parties agree that any dispute under this Agreement that is not resolved by the parties themselves shall be submitted to the American Arbitration Association ( "AAA ") for binding arbitration by a single neutral arbitrator appointed by the AAA arbitrating under the then current rules of the AAA for commercial arbitration. The parties shall share equally the fees and expenses of the AAA and the arbitrator. 9 CITY OF CITY HALL Ni .. Federal Way 33325 Avenue Federal 8th Anu 800 Federal 8th A nu South 1253) 835 -7000 :vtitt _:ityoffederalway core 8. Notices Any notice required to be given hereunder shall be must be in writing and shall sent by U.S. mail, postage prepaid, or hand delivered. Notices may be sent by convenience by email or fax, but shall not be deemed given until mailed or hand delivered as set forth above. Notices shall be deemed effective three (3) business days after mailing by U.S mail, or upon receipt if given by hand delivery. 9. Authority of Signature Each person executing this Agreement on behalf of a party represents that she or he has the authority of such party to enter into this Agreement on behalf of the party on the terms and conditions stated herein. 10. Final Agreement This Agreement is the final agreement of the parties with respect to the subject matter hereof, superseding and merging all prior writings and communications. Any amendment or modification of this Agreement must be in a writing signed by the parties hereto. 11. Execution in Counterparts This Agreement may be executed in counterparts, each of which shall be deemed an original. 12. No Assignment Neither party may assign this Agreement nor delegate any obligations hereunder without the prior written consent of the other party, which consent shall not be unreasonably withheld. [Signatures on following page] 10 CITY OF CITY HALL " '�... Federal Way 33325 8th Avenue South , Federal Way. bVA 98003 -6325 (253) 835 -7000 W W CItvO1fe{feraIW%7V:COM IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. CITY OF FEDERAL WAY Skip Priest, Mayor ATTEST: APPROVED AS TO FORM: City Clerk, Carol McNeilly, CMC City Attorney, Patricia A Richardson KIWANIS FOUNDATION OF FEDERAL WAY By: James Burbidge, DDS, Board President STATE OF WASHINGTON ) ) ss. COUNTY OF ) On this day personally appeared before me James Burbage, to me known to be the Board President of the Kiwanis Foundation of Federal Way that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of , 2012. Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires • 11 12 COUNCIL MEETING DATE: April 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: DSHS INTERLOCAL AGREEMENT FOR INDIVIDUALS & FAMILIES POLICY QUESTION: Should the city enter into an Interlocal Agreement with the Department of Social and Health Services (DSHS) Division of Developmental Disabilities (DDD) for funding recreation services for individuals with disabilities? COMMITTEE: PRHSPS MEETING DATE: April 10, 2012 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Gina Shaw, Community Recreation Coordinator DEPT: PROS Attachments: Memorandum Copy of Agreement Options Considered: 1) Authorize the city to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities. 2) Do not authorize City to enter into an Interlocal Agreement with Department of Disabilities, and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: L Commi Council Committee Council COMMITTEE RECOMMENDATION: 1 move to forward the authorization for the city to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities to the full Council, April 17, 2012 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval to authorize the city to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED I reading ❑ TABLED /DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING /ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # 13 CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT Date: April 10, 2012 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Gina Shaw, Community Recreation Coordinator Via: Skip Priest, Mayor CC: Cary Roe, of Director, Parks, Public Works & Emergency Management Subject: DDD Interlocal Contract — Individuals and Families Policy Question Should the City enter into an Interlocal Agreement with Department of Social & Health Services (DSHS) Division of Developmental Disabilities (DDD) for funding recreation services for individuals with disabilities? Background The purpose of respite care for the clients of DDD is to provide intermittent relief to persons providing care for developmentally disabled individuals. The way that we provide this is through our Inclusive Recreation programs which take place at the Community Center and out in the community. Programming varies but includes day trips, classes, social clubs, cooking, theater, and much more. This agreement would allow clients to register for eligible recreation programs at no charge. DSHS would then reimburse the city for program fees. A copy of the agreement is attached. Ootions 1. Authorize the City Manager to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities. 2. Decline the authorization for the City to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities. CC: John Hutton, Recreation Supervisor 14 DSHS Contract Number. CLIENT SERVICE CONTRACT 1212 -48737 Ablrov stela Resulting From Solicitation Number: Individual and Family Services Program RECREATIONAL OPPORTUNITIES This Contract is between the State of Washington Department of Social Program Cortract Number: and Health Services (DSHS) and the Contractor identified below. Contractor Contract Number: SSPS #104021 CONTRACTOR NAME CONTRACTOR doing business as (DBA) City of Federal Way CONTRACTOR ADDRESS WASHINGTON UNIFORM DSHS INDEX NUMBER BUSINESS IDENTIFIER (UBI) 876 S 333rd St _ 70364 Federal Way, WA 98003 - f CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR E -MAIL ADDRESS • 1 I Gina Shaw (253) 835 -6924 ( ) - DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Aging and Disability Services Division of Developmental Disabilities 1760XP -12 Administration DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS Gregory Antoine 1700 E Cherry St Contract Manager Ste 200 Seattle, WA 98122 -4633 DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E -MAIL ADDRESS (206) 568 -5685 (206) 722 -3334 greg.antolne @dshs.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBER(S) CONTRACT START DATE CONTRACT END DATE CONTRACT MAXIMUM AMOUNT 03/01/2012 02/28/2015 $0.00 EXHIBITS. The following Exhibits are attached and are incorporated into this Contract by reference: ❑ Exhibits (specify): ® No Exhibits. The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding and merging all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. This Contract shall be binding on DSHS only upon signature by DSHS. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED DS HS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED John Cordy, Business Manager, DDD DSHS Central Contract Services 1760XP IFS Recreational Opportunities (10- 24-08) Page 1 15 DSHS General Term. and Conditions 1. Definitions. The words and phrases listed below,1as used in this Contract, shall each have the following definitions: a. "Central Contract Services" means the DSHS central headquarters contracting office, or successor section or office. b. "Confidential Information" or "Data" means information that is exempt from disclosure to the public or other unauthorized persons under RCW 4 or other federal or state laws. Confidential Information includes, but is not limited to, Personal Information. c. "Contract" or "Agreement" means the entire written agreement between DSHS and the Contractor, including any Exhibits, documents, or materials incorporated by reference. The parties may execute this contract in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement E -mail or Fac;.imile transmission of a signed copy of this contract shall be the same as delivery of an original. d. "Contracts Administrator" means the manager, or successor, of Central Contract Services or successor section or office. • - e. "Contractor" means the individual or entity performing services pursuant to this Contract and includes the Contractor's owners, members, officers, directors, partners, employees, and/or agents, unless otherwise stated in this Contract. For purposes of any permitted Subcontract, "Contractor" includes any Subcontractor and its owners, members, officers, directors, partners, employees, and/or agents. f. "Debarment" means an action taken by a Federal agency or official to exclude a person or business entity from participating in transactions involving certain federal funds. g. "DSHS" or the "Department" means the state of Washington Department of Social and Health Services and its employees and authorized agents. h. "Encrypt" means to encode Confidential Information into a format that can only be read by those • possessing a "key"; a password, digital certifidate or other mechanism available only to authorized users. Encryption must use a key length of atileast 128 bits. L "Personal Information" means information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, Social Security Numbers, driver license numbers, other identifying numbers, and any financial identifiers. j. "Physically Secure" means that access is restricted through physical means to authorized individuals only. k. "Program Agreement" means an agreement between the Contractor and DSHS containing special terms and conditions, including a statement of work to be performed by the Contractor and payment to be made by DSHS. I. "RCW" means the Revised Code of Washington. All references in this Contract to RCW chapters or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at http: / /apps.leg.wa.gov /rcw /. m. "Regulation" means any federal, state, or local regulation, rule, or ordinance. DSHS Central Contract Services 1760XP IFS Recreational Opportunities (10-24-08) Page 2 16 DSHS General Terms and Conditions � I n. "Secured Area" means an area to which only authorized representatives of the entity possessing the Confidential Information have access. Secured Areas may include buildings, rooms or locked storage containers (such as a filing cabinet) within a room, as long as access to the Confidential Information is not available to unauthorized personnel. o. "Subcontract" means any separate agreement or contract between the Contractor and an individual or entity ( "Subcontractor") to perform all or a portion of the duties and obligations that the Contractor is obligated to perform pursuant to this Contract. p. "Tracking" means a record keeping system that identifies when the sender begins delivery of Confidential Information to the authorized and intended recipient, and when the sender receives confirmation of delivery from the authorized and intended recipient of Confidential Information. q. "Trusted Systems" include only the following methods of physical delivery: (1) hand - delivery by a person authorized to have access to the Confidential Information with written acknowledgement of receipt; (2) United States Postal Service ( "USPS ") first class mail, or USPS delivery services that include Tracking, such as Certified Mail, Express Mail or Registered Mail; (3) commercial delivery services (e.g. FedEx, UPS, DHL) which offer tracking and receipt confirmation; and (4) the Washington State Campus mail system. For electronic transmission, the Washington State Governmental Network (SGN) is a Trusted System for communications within that Network. r. "WAC" means the Washington Administrative Code. All references in this Contract to WAC chapters or sections shall include any successor, amended, or replacement regulation. Pertinent WAC chapters or sections can be accessed at http: / /apps.leg.wa.gov /wac /. 2. Amendment. This Contract may only be modified by a written amendment signed by both parties. Only personnel authorized to bind each of the parties may sign an amendment. 3. Assignment. The Contractor shall not assign this Contract or any Program Agreement to a third party without the prior written consent of DSHS. 4. Billing Limitations. a. DSHS shall pay the Contractor only for authorized services provided in accordance with this Contract. b. DSHS shall not pay any claims for payment for services submitted more than twelve (12) months after the calendar month in which the services were performed. c. The Contractor shall not bill and DSHS shall not pay for services performed under this Contract, if the Contractor has charged or will charge another agency of the state of Washington or any other party for the same services. 5. Compliance with Applicable Law. At all times during the term of this Contract, the Contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, nondiscrimination laws and regulations. 6. Confidentiality. a. The Contractor shall not use, publish, transfer,' sell or otherwise disclose any Confidential Information gained by reason of this Contract for any purpose that is not directly connected with Contractor's performance of the services contemplated hereunder, except: DSHS Central Contract Services 1780x1 IFS Recreational Opportunities (10 -24-08) Page 3 • 17 DSHS General Terms and C+nditions (1) as provided by law; or, (2) in the case of Personal Information, with the prior written consent of the person or personal representative of the person who is the subject of the Personal Information. b. The Contractor shall protect and maintain all Confidential Information gained by reason of this Contract against unauthorized use, access, disclosure, modification or loss. This duty requires the Contractor to employ reasonable security measures, which include restricting access to the Confidential Information by: (1) Allowing access only to staff that have an authorized business requirement to view the Confidential Information. (2) Physically Securing any computers, documents, or other media containing the Confidential Information. (3) Ensure the security of Confidential Information transmitted via fax (facsimile) by (a) Verifying the recipient phone number to prevent accidental transmittal of Confidential Information to unauthorized persons. (b) Communicating with the intended recipient before transmission to ensure that the fax will be received only by an authorized person. (c) Verifying after transmittal that the fiEix was received by the intended recipient. (4) When transporting six_(6) or more records containing Confidential Information, outside a Secured Area, do one or more of the following as appropriate: (a) Use a Trusted System. (b) Encrypt the Confidential Information, including: I. Encrypting email and/or email attachments which contain the Confidential Information. ii. Encrypting Confidential Information when it is stored on portable devices or media, including but not limited to laptop computers and flash memory devices. Note: If the DSHS Data Security Requirements Exhibit is attached to this contract, this is superseded by the language item. 6.b.(4), g 9 p y a contained in the Exhibit. (5) Send paper documents containing Confidential information via a Trusted System. (6) Following the requirements of the DSHS Data Security Requirements Exhibit, if attached to this contract. c. Upon request by DSHS, at the end of the Contract term, or when no longer needed, data shall be returned to DSHS or Contractor shall certify in writing that they employed a DSHS approved method to destroy the information. Contractor may obtain information regarding approved destruction methods from the DSHS contact identified on the cover page of this Contract. d. Paper documents with Confidential Information may be recycled through a contracted firm, provided . the contract with the recycles specifies that the confidentiality of information will be protected, and DSIIS Central Contract Services 1760XP iFS Recreational Opportunities (10 -24-08) Page 4 18 DSHS General Terms and Conditions • the information destroyed through the recycling process. Paper documents containing Confidential Information requiring special handling (e.g. protected health information) must be destroyed on -site through shredding, pulping, or incineration. • e. Notification of Compromise or Potential Compromise. The compromise or potential compromise of Confidential Information must be reported to the DSHS Contact designated on the contract within one (1) business day of discovery. Contractor must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law or DSHS. 7. Debarment Certification. The Contractor, by signature to this Contract, certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from participating in transactions (Debarred). The Contractor also agrees to include the above requirement in any and all Subcontracts into which it enters. The • Contractor shall immediately notify DSHS if, during the term of this Contract, Contractor becomes Debarred. DSHS may immediately terminate this Contract by providing Contractor written notice if Contractor becomes Debarred during the term hereof. 8. Governing Law and Venue. This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue of any action brought hereunder shall be in Superior Court for Thurston County. 9. Independent Contractor. The parties intend that an independent contractor relationship will be created by this Contract. The Contractor and his or her employees or agents performing under this Contract are not employees or agents of the Department. The Contractor, his or her employees, or agents performing under this Contract will not hold himself /herself out as, nor claim to be, an officer or employee of the Department by reason hereof, nor will the Contractor, his or her employees, or agent make any claim of right, privilege or benefit that would accrue to such officer or employee. • 10. Inspection. The Contractor shall, at no cost, provide DSHS and the Office of the State Auditor with reasonable access to Contractor's place of business, Contractor's records, and DSHS client records, wherever located. These inspection rights are intended to allow DSHS and the Office of the State Auditor to monitor, audit, and evaluate the Contractor's performance and compliance with applicable laws, regulations, and these Contract terms. These inspection rights shall survive for six (6) years following this Contract's termination or expiration. 11. Maintenance of Records. The Contractor shall maintain records relating to this Contract and the performance of the services described herein. The records include, but are not limited to, accounting procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. All records and other material relevant to this Contract shall be retained for six (6) years after expiration or termination of this Contract. Without agreeing that litigation or claims are legally authorized, if any litigation, claim, or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 12. Order of Precedence. In the event of any inconsistency or conflict between the General Terms and Conditions and the Special Terms and Conditions of this Contract or any Program Agreement, the inconsistency or conflict shall be resolved by giving precedence to these General Terms and Conditions. Terms or conditions that are more restrictive, specific, or particular than those contained in the General Terms and Conditions shall not be construed as being inconsistent or in conflict. 13. Severability. If any term or condition of this Contract is held invalid by any court, the remainder of the DSHS Central Contract Services 1760XP IFS Recreational Opportunities (10- 24 -08) Page 5 19 DSHS General terms and Conditions Contract remains valid and in full force and erect. 14. Survivability. The terms and conditions contained in this Contract or any Program Agreement which, by their sense and context, are intended to survive the expiration or termination of the particular agreement shall survive. Surviving terms inch :de, but are not limited to: Billing Limitations; Confidentiality, Disputes; Indemnification and Hold Harmless, Inspection, Maintenance of Records, Notice of Overpayment, Ownership of Material, Termination for Default, Termination Procedure, and Treatment of Property. 15. Termination Due to Change in Funding. if t' :e funds DSHS relied upon to establish this Contract or Program Agreement are withdrawn, reduced .o' limited, or if additional or modified conditions are placed on such funding, DSHS may immediately terminate this Contract by providing written notice to the Contractor. The termination shall be effective on the date specified in the termination notice. 16. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Contract. Only the DSHS Contracts Administrator or designee has the authority to waive any term or condition of this Contract on behalf of DSHS. 1; Additional General Terms and Conditions — Client Service Contracts: 17. Advance Payment. DSHS shall notrnake arhy payments in advance or anticipation of the delivery of services to be provided pursuant to this Contract. 18. Construction. The language in this Contract shall be interpreted as to its fair meaning and not strictly for or against any party. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Contract. a 19. Contractor Certification Regarding Ethics. The Contractor certifies that the Contractor is now, and shall remain, in compliance with Chapter 42.52 RCW, Ethics in Public Service, throughout the term of this Contract. 1 20. Health and Safety. Contractor shall perform any and all of its obligations under this Contract in a manner that does not compromise the health and safety of any DSHS client with whom the Contractor has contact. 21. Indemnification and Hold Harmless. a. The Contractor shall be responsible for and shall indemnify, defend, and hold DSHS harmless from any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines, of whatsoever kind of nature, arising out of or relating to a) the Contractor's or any Subcontractor's performance or failure to perform this Contract, or b) the acts or omissions of the Contractor or any Subcontractor. b. The Contractor's duty to indemnify, defend, and hold DSHS harmless from any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines shall include DSHS' personnel- related costs, reasonable attorney's fees, court costs, and all related expenses. c. The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless the State and its agencies, officials, agents, or employees. DSHS Central Contract Services 1760XP !FS Recreational Opportunities (10-24-08) Page 6 20 1 DSHS General Terms and Conditions d. Nothing in this term shall be construed as a modification or limitation on the Contractor's obligation to procure insurance in accordance with this Contract or the scope of said insurance. 22. Industrial Insurance Coverage. The Contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees, as may be required by law, DSHS may collect from the Contractor the full amount payable to the Industrial Insurance accident fund. DSHS may deduct the amount owed by the Contractor to the accident fund from the amount payable to the Contractor by DSHS under this contract, and transmit the deducted amount to the Department of Labor and Industries, (L &I) Division of Insurance Services. This provision does not waive any of L &I's rights to collect from the Contractor. 23. Notice of Overpayment. If the Contractor receives a vendor overpayment notice or a letter communicating the existence of an overpayment from DSHS, the Contractor may protest the overpayment determination by requesting an adjudicative proceeding. The Contractor's request for an adjudicative proceeding must: • a. Be received by the Office of Financial Recovery (OFR) at Post Office Box 9501, Olympia, Washington 98507 -9501, within twenty-eight (28) calendar days of service of the notice; b. Be sent by certified mail (return receipt) or other manner that proves OFR received the request; c. Include a statement as to why the Contractor thinks the notice is incorrect; and • d. Include a copy of the overpayment notice. Timely and complete requests will be scheduled for a formal hearing by the Office of Administrative Hearings. The Contractor may be offered a pre - hearing or alternative dispute resolution conference in an attempt to resolve the overpayment dispute prior to the hearing. Failure to provide OFR with a written request for a hearing within twenty -eight (28) days of service of a vendor overpayment notice or other overpayment letter will result in an overpayment debt against the Contractor. DSHS may charge the Contractor interest and any costs associated with the collection of this overpayment. DSHS may collect an overpayment debt through lien, foreclosure, seizure and sale of the Contractor's real or personal property; order to withhold and deliver; or any other collection action available to DSHS to satisfy the overpayment debt. 24. Subcontracting. Except as otherwise provided in this Contract, the Contractor shall not subcontract any of the contracted services without the prior approval of DSHS. Contractor is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Contract are included in any and all Subcontracts. Any failure of Contractor or its subcontractors to perform the obligations of this Contract shall not discharge the Contractor from its obligations hereunder or diminish DSHS' rights or remedies available under this Contract. 25. Subrecipients. a. General. If the Contractor is a subrecipient of federal awards as defined by Office of Management and Budget (OMB) Circular A -133 and this Agreement, the Contractor shall: (1) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance -(CFDA) title and number, award number and year, name of the federal agency, and name of the DSHS Central Contract Services 1780XP IFS Recreational Opportunities (10- 24 -08) Page 7 21 DSHS General Terms and Conditions pass - through entity; (2) Maintain internal controls that provide reasc,iable assurance that the Contractor is managing federal awards in compliance with taws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; (3) Prepare appropriate financial statements, incuding a schedule of expenditures of federal awards; (4) Incorporate OMB Circular A -133 audit requirements into all agreements between the Contractor and its Subcontractors who are subreclpients; (5) Comply with any future amendments to OMB Circular A -133 and any successor or replacement Circular or regulation; (6) Comply with the applicable requirements of either 2 CFR, Part 225 (OMB Circular A -87) or 2 CFR, Part 230 (OMB Circular A -122), and any successor or replacement Circular or regulation; and (7) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non - Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and 0, and 28 C.F.R. Part 35 and 39. (Go to http:/ lwww. olp. usdoi.4ovlabout/ocr /statutesAttn for additional information and access to the aforementioned Federal laws and regulations.) b. Single Audit Act Compliance. If the Contractor is a subrecipient and expends $500,000 or more in federal awards from any and /or all sources in arP' fiscal year, the Contractor shall procure and pay for a single audit or a program - specific audit for that fiscal year. Upon completion of each audit, the Contractor shall: (1) Submit to the DSHS contact person the data collection form and reporting package specified in OMB Circular A -133, reports required by the program - specific audit guide (if applicable), and a copy of any management letters issued by the auditor; (2) Follow -up and develop corrective action for all audit findings; in accordance with OMB Circular A -133, prepare a "Summary Schedule of Prior Audit Findings? c. Overpayments. If it is determined by DSHS, or during the course of a required audit, that the Contractor has been paid unallowable costs under this or any Program Agreement, DSHS may require the Contractor to reimburse DSHS in accordance with either 2 CFR, Part 225 (OMB Circular A -87) or 2 CFR, Part 230 (OMB Circular A -122). 26. Termination for Convenience. DSHS may terminate this Contract in whole or in part when it is in the best interest of DSHS by giving the Contractor at least thirty (30) calendar days' written notice. The Contractor may terminate this Contract for convenience by giving DSHS at least thirty (30) calendar days' written notice addressed to DSHS at the address listed on page 1 of this Contract. 27. Termination for Default. The Contracts Administrator may immediately terminate this Contract for default, in whole or in part, by written notice to the Contractor if DSHS has a reasonable basis to believe that the Contractor has: DSHS Central Contract Services 1760XP IFS Recreational Opportunities (10 -2408) Page 8 22 DSHS General Terms and Conditions a. Failed to meet or maintain any requirement for contracting with DSHS; b. Failed to protect the health or safety of any DSHS client pursuant to the section entitled Health and Safety of this Contract; c. Failed to perform under, or otherwise breached, any term or condition of this Contract; and /or d. Violated any applicable law or regulation. If it is later determined that the Contractor was not in default, the termination shall be considered a termination for convenience. 28. Termination or Expiration Procedure. The following terms and conditions apply upon Contract termination or expiration: a. The Contractor shall cease to perform any services required by this Contract as of the effective date of termination or expiration. b. If the Contract is terminated, the Contractor shall comply with all instructions contained in the termination notice. c. The Contractor shall immediately deliver to the DSHS contact named on page one of this Contract, or to his or her successor, all DSHS property in the Contractor's possession. The Contractor grants DSHS the right to enter upon the Contractor's premises for the sole purpose of recovering any DSHS property that the Contractor fails to return within ten (10) calendar days of the effective date of termination or expiration of this Contract. Upon failure to return DSHS property within ten (10) calendar days, the Contractor shall be charged with all reasonable costs of recovery, including transportation. d. DSHS shall be liable only for payment required under the terms of this Contract for service rendered up to the effective date of termination or expiration. e. DSHS may withhold a sum from the final payment to the Contractor that DSHS determines necessary to protect DSHS against loss or additional liability. f. The rights and remedies provided to DSHS in this Section are in addition to any other rights and remedies provided at law, in equity, and/or under this Contract, including consequential and incidental damages. 29. Treatment of Client Property. Unless otherwise provided, the Contractor shatl ensure that any adult client receiving services from the Contractor has unrestricted access to the client's personal property. The Contractor shall not interfere with any adult client's ownership, possession, or use of the client's property. The Contractor shall provide clients under age eighteen (18) with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination of services to a client, the Contractor shall immediately release to the client and/or the client's guardian or custodian all of the client's personal property. 30. Treatment of Property. All property purchased or furnished by DSHS for use by the Contractor during this Contract term shall remain with DSHS. Title to all property purchased or furnished by the Contractor for which the Contractor is entitled to reimbursement by DSHS under this Contract shall pass to and vest in DSHS. The Contractor shall protect, maintain, and insure all DSHS property in its possession against loss or damage and shall return DSHS property to DSHS upon Contract termination DSHS Central Contract Services 1760XP IFS Recreational Opportunities (10- 24-08) Page 9 23 • DSHS General Terms and Conditions or expiration. • DSHS Central Contract Services 1760XP IFS Recreational opportunities (10 -24-08) Page 10 24 Special Terms and Conditions 31. Definitions Specific to Special Terms. The words and phrases listed below, as used in this Contract, shall each have the following definitions: a. "Client" means an individual who is approved to receive DDD services. b. "DOD" means the DSHS Division of Developmental Disabilities. c. "Individual Support Plan" or "ISP" is a document that authorizes the DDD paid services to meet a client's needs Identified in the DDD assessment for whom the Contractor is authorized to provide services. d. "Individual and Family Services" or "IFS" means services to benefit a DDD client and /or the Family, including but not limited to: Recreational Opportunities, Excess Medical Costs, Co -Pays for Medical and Therapeutic Services, Therapy Services, Specialized Nutrition, Parent/sibling education, Specialized Clothing, Equipment/Supplies, ArchitecturaVvehicular modifications, Training and Transportation. e. "Primary Caregivers" is the formal or informal caregiver who provides the most support. f. "Protective Supervision" means supervision to ensure the safety and well being of a client, exclusive of those responsibilities, which should be assumed by a legal guardian. g. "Recreation opportunities" mean activities that may be available to children and adults with developmental disabilities in their communities such as camps, YMCA activities, or day trips, etc. h. "S$PS" means the Social Service Payment System. 32. Purpose. The purpose of this Contract is to provide recreational opportunities per WAC 388 -832 that may be available to children and adults with a developmental disability such as summer camps, YMCA activities, day trips or typical activities available in your community. Recreational opportunities may include memberships in civic groups, clubs, crafting classes, or classes outside of K -12 school curriculum or sport activities. 33. Qualifications. a. The Contractor shall be licensed, registered, and certified as is required by law. b. The Contractor agrees to undergo a criminal history background check conducted by DSHS, as required by RCW 43.20A.710. If the Contractor has employees or volunteers who will have unsupervised access to Clients in the course of performing the work under this Contract, the Contractor will conduct criminal history background checks on those employees. 34. Statement of Work. The Contractor shall provide the services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below: a. Upon receipt of and in accordance with the provisions of a written service authorization form issued by DSHS the Contractor shall: (1) Provide physical assistance, support and supervision to the client in daily routine activities and to prevent injury to him or herself and to others; DSHS Central Contract Services 1780XP IFS Recreational Opportunities (10 -24 -08) Page 11 25 Special Terms and Conditions (2) Obtain information about the client's essential care requirements from the parent(s) or primary caregiver(s) and ensure that the client's needs are met while providing services; (3) Contact the client's parent or primary caregiver(s) if the Contractor has not heard from them within seven (7) days of the Contractor's receipt Of the service authorization to make arrangements for specific dates and times of care; (4) Make arrangement with the primary provider of assistance for emergency medical treatment should this become a necessity at some future time; (5) Provide protective supervision for the client at all times the Contractor is engaged in providing services; (6) Inform the parent(s) or primary caregiver(s) of any unusual incidents (as defined above) that occur while providing services; (7) Maintain copies of all Social Service Payment System (SSPS) authorizations to provide services; b. In addition to the above, the contractor may also provide as authorized the following: (1) Provide the client transportation to and from community resources and recreational activity. (2) Provide written progress reports as requested by a ODD Case Resource Manager or per other DDD procedures. c. Complete and maintain copies of the work verification records for all services provided. These records shall be kept on file by the Contractor for the duration of this Contract and thereafter for a period of 6 years and will be available to DSHS upon request for purposes of audit, monitoring and /or service verification. d. The Contractor shall provide care that assists, in a safe manner, client participation. (1) Understand specific directions for providing the care that an individual client requires; (2) Provide services within the scope of practice for their profession/skill level; (3) Observe the client for change in health status, including weakness, confusion, and loss of appetite; (4) Identify problem situations and take appropriate action; (5) Respond to emergencies without direct supervision; and (6) Accept the client's individual differences and preferences when performing routine tasks. e. DDO clients and their families shall not be requested or required to sign, in any form, a release of liability waiver for any services provided. f. The Contractor shall ensure that they or their care providers possess the following minimum qualifications: • DSHS Central Contract Services 1760XF' IFS Recreational Opportunities (10-24-08) Page 12 26 Special Terms and Conditions (a) Be eighteen (18) years of age or older; (b) Possess the following minimum standards of knowledge and experience: (i) General knowledge of acceptable standards of performance, including the necessity to perform dependably, report punctually, maintain flexibility, and to demonstrate kindliness and caring to the client; and (ii) Knowledge of when and how to contact the client's representative and the client's case manager. (c) Adequate skills to read, either directly or through an interpreter, understand, and implement the service's authorized plan; (d) Adequate communication skills to convey and understand, either directly or through an interpreter, information required to implement the client's written service plan and verbal instructions; and (e) Adequate skills to maintain provider records of services performed and payments received. g. The Contractor shall ensure that the care providers are able to: (1) Understand specific directions for providing the care that an individual client requires; (2) Provide services within the scope of practice for their profession /skill level; (3) Observe the client for change in health status, including weakness, confusion, and loss of appetite; (4) Identify problem situations and take appropriate action; (5) Respond to emergencies without direct supervision; and (6) Accept the client's individual differences and preferences when performing routine tasks. h. Cooperate with DSHS in the evaluation of their performance under the terms of this Contract including the following: (1) Follow -up contact with clients and their families, regarding their satisfaction with the services provided; (2) Investigation and documentation of all complaints about the service provided; and (3) Periodic monitoring of service documentation records and of billing and payment data on SSPS. 35. Consideration. Total consideration payable to Contractor for satisfactory performance of the work under this Contract shall be based on the following: Recreational Opportunities will be reimbursed at the Contractor's published fee for services provided. A copy of the Contractor's Published Service and Fee Schedule can be located at the following web site: ; if applicable. A printed copy of the Contractor's Published Service and Fee Schedule shall be maintained in the Contractor's Contract file for each year services are provided by this Contract. DSHS Central Contract Services i 1760XP IFS Recreational Opportunities (10- 24-08) Page 13 27 1 Special Terms and Conditions 36. Billing and Payment. a. DSHS shall pay the Contractor monthly for pre - authorized services provided to DSHS clients at the rate outlined in 5. Consideration, see above. DSHS shall send invoices generated by SSPS to the Contractor. The Contractor shall: (1) Receive invoices generated by SSPS; (2) Indicate on the invoice whether the services were delivered; (3) Submit invoices for payment as directed on the invoice or by using Invoice Express; and (4) Immediately contact the service worker who authorized the services if there is any problem with the SSPS invoice. b. DSHS shall use the completed SSPS invoice to generate payment to the Contractor. c. DSHS shall not pay the Contractor for cancelled or missed appointments, nor for scheduled hours of service when clients are not seen or served by the Contractor. d. The Contractor agrees to accept this payment as total and complete remuneration for services provided under this Contract to DSHS clients. e. If DSHS pays the Contractor for services authorized but not provided by the Contractor the amount paid shall be considered to be an overpayment. f: If this Contract is terminated for any reason, DSHS shall pay for only those services authorized and provided through the date of termination. g. Payment shall be considered timely if made by DSHS within 30 days after receipt of properly completed invoices. Payment shall be sent to the address designated by Contractor. DSHS may, at its sole discretion, terminate the Contract or withhold payments claimed by Contractor for services rendered if Contractor fails to satisfactorily comply with any term or condition of this Contract. h. In case of a legislatively mandated or Governor ordered vendor rate change, the rates shall be adjusted accordingly and shall be incorporated into this Contract with the date the rate(s) becpme effective. DSHS shall provide written notification of rate changes to the Contractor. i. in the event the Medicare Medical Information System (MMIS) is completed and in use during the period of this Contract, the new payment systems will replace SSPS and DSHS will provide new instructions to the Contractor. 37. Duty to Report Suspected Abuse. In addition to the preceding Services, the Contractor shall report, in accordance with state law, all instances of suspected Client abuse immediately to the Department at the current state abuse hotline (1- 800 - 562 - 6078). 38. Duty to Report Unusual Incidents. The Contractor shall submit written information of any unusual incident to the DDD Resource Manager or the DSHS contact listed on page 1 of this Contract within seventy -two (72) hours. 39. Duty to Report Death of Clients. The Contractor shall report all deaths of DSHS clients receiving DSHS Central Contract Services 1760XP IFS Recreational Opportunities (10-24-08) Page 14 28 Special Terms and Conditions services from the Contractor within twenty -four (24) hours to the DDD Resource Manager or the DSHS contact listed on page 1 of this contract. 40. Drug Free Workplace. The Contractor, and the Contractor's employees and sub - contractors, shall abstain from the use of alcohol and illegal drugs in the workplace and in the performance of their duties. 41. Insurance. The Contractor shall at all times comply with the following insurance requirements. a. General Liability Insurance :. The Contractor shall maintain Commercial General Liability Insurance, or Business Liability Insurance, including coverage for bodily injury, property damage, and contractual liability, with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The policy shall include liability arising out of premises, operations, independent contractors, products- completed operations, personal injury, advertising injury, and liability assumed under an insured contract. The State of Washington, Department of Social & Health Services (DSHS), and elected and appointed officials, agents, and employees of the state, shall be named as additional insured's. In lieu of general liability insurance mentioned above, if the contractor is a sole proprietor with less than three contracts, the contractor may choose one of the following three general liability policies but only if attached to a professional liability policy, and if selected the policy shall be maintained for the life of the contract: Supplemental Liability insurance, including coverage for bodily injury and property damage that will cover the contractor wherever the service is performed with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The State of Washington, Department of Social & Health Services (DSHS), its elected and appointed officials, agents, and employees shall be named as additional insured's. or Workplace Liability Insurance, including coverage for bodily injury and property damage that provides coverage wherever the service is performed with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The State of Washington, Department of Social & Health Services (DSHS), and elected and appointed officials, agents, and employees of the state, shall be named as additional insured's. or Premises Liability Insurance and provide services only at their recognized place of business, including coverage for bodily injury, property damage with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The State of Washington, Department of Social & Health Services (DSHS), and elected and appointed officials, agents, and employees of the state, shall be named as Additional Insured. b. Business Automobile Liability Insurance If the Contractor provides services that requires the transport of clients they shall maintain a Business Automobile Policy on all vehicles used to transport clients, including vehicles hired by the Contractor or owned by the Contractor's employees, volunteers or others, with the following minimum limits: $1,000,000 per accident combined single limit. The Contractor's carrier shall provide DSHS with a waiver of subrogation or name DSHS as an Additional Insured. DSHS Central Contract Services 1760XP IFS Recreational Opportunities (10- 24-08) Page 15 29 Special Terms and Conditions G. Professional Liability Insurance (PL) If the Contractor provides services that require Licensed Professional Staff they shall maintain Professional Liability insurance or Errors & Omissions insurance, including coverage for losses caused by errors and omissions, with the following minimum limits: Each Occurrence - $1,000,000; Aggregate - $2,000,000. d. Worker's Compensation The Contractor shall comply with all applicable Worker's Compensation, occupational disease, and occupational State of Washington and DSHS shall not ational health and safety laws and regulations. Th fate g p Y be held responsible for claims filed for Worker's Compensation under RCW 51 by the Contractor or its employees under such laws and regulations. e. Employees and Volunteers • Insurance required of the Contractor under the Contract shall include coverage for the acts and omissions of the Contractor's employees and volunteers. In addition, the Contractor shall ensure that all employees and volunteers who use vehicles to transport clients or deliver services have . personal automobile insurance and current licenses. f. Subcontractors The Contractor shall ensure that all subcontractors have and maintain insurance with the same types and limits of coverage as required of the Contractor under the Contract. g. Separation of Insured's All insurance policies shall include coverage for cross liability and contain a "Separation of Insured's" provision. - h. Insurers The Contractor shall obtain insurance from insurance companies Identified as an admitted insurer/carrier in the State of Washington, with a Best's Reports' rating of B + +, Class VII, or better. Surplus Lines insurance companies will have a rating of A -, Class VII, or better. 1. Evidence of Coverage The Contractor shall submit Certificates of Insurance to the DSHS point of contact located on page one of the contract for each coverage required of the Contractor under the Contract. The Certificate shall identify the DSHS Enterprise Risk Management Office, PO Box 45882, Olympia, Washington 98504 -5882 as Certificate Holder. A duly authorized representative of each insurer, showing compliance with the insurance requirements specified in this Contract, shall execute each Certificate of Insurance. The Contractor is not required to submit to DSHS copies of Certificates of Insurance for personal automobile insurance required of the Contractor's employees and volunteers under the contract The Contractor shall maintain copies of Certificates of insurance for each subcontractor as evidence that each subcontractor maintains insurance as required by the Contract. i. Material Changes DSHS Central Contract Services 1780XP IFS Recreational Opportunities (10 -2408) Page 16 30 Special Terms and Conditions The insurer shall give DSHS Enterprise Risk Management Office; 45 days advance written notice of cancellation or non - renewal. If cancellation is due to non- payment of premium, the insurer shall give DSHS 10 days advance written notice of cancellation. k. General By requiring insurance, the State of Washington and DSHS do not represent that the coverage and limits specified will be adequate to protect the Contractor. Such coverage and limits shall not be construed to relieve the Contractor from liability in excess of the required coverage and limits and shall not limit the Contractor's liability under the indemnities and reimbursements granted to the State and DSHS in this Contract. All insurance provided in compliance with this Contract shall be primary as to any other insurance or self- insurance programs afforded to or maintained by the State. } DSHS Central Contract Services 1780XP IFS Recreational Opportunities (10 -24-08) Page 17 • i 31 32 COUNCIL MEETING DATE: April 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: FEDERAL WAY'S 2012 CDBG PUBLIC SERVICES BUDGET POLICY QUESTION: How should the 11.57% reduction in 2012 CDBG funding be allocated among the six Public Services contracts? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: April 10, 2012 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Dee Dee Catalano DEPT: Community & Economic Development Attachments: February 27, 2012 Human Services Commission minutes Background: On November 15, 2011, the City Council approved Federal Way's 2012 CDBG Annual Action Plan. The Plan included the estimated contract amounts for the 2012 CDBG Public Services contracts. Subsequent to the Annual Action Plan's approval, Congress reduced the 2012 CDBG budget by. approximately 11 percent. Consequently, the 2012 CDBG Public Services budget was reduced by 11.57 percent. At their February 27, 2012 meeting, the Human Services Commission voted to recommend reducing each Public Services contract by 11.57 percent as illustrated below: Agency & Program Est, 2012 Public Svcs Budget Final 2012 Public Svcs Budget HealthPoint Dental $11,549 $10,213 MSC Emergency Feeding Prog. $8,002 $7,076 FW Senior Center Adult Daycare $16,993 $15,027 Orion Rehabilitation Services $17,974 $15,263 Inst. For Family Dev. PACT $17,260 $15,263 FW Inclusion Program $26,000 $22,992 Total: $97,778 $86,465 The reduction of the Public Services budget does not require an amendment to the 2012 CDBG Annual Action Plan because it is a change of less than 20 percent. Therefore, a public hearing is not required to make this change. Options Considered: 1. Distribute the reduction in 2012 CDBG funding among the six Public Service contracts by reducing each contract amount by 11.57 percent, as recommended by the Human Services Commission. 2. Provide direction to staff to allocate the 2012 CDBG funding reduction in a different manner. 33 MAYOR'S RECOMMENDATION: Approve Option 1. MAYOR APPROVAL: � DIRECTOR APPROVAL: K- kr Commi ee Council P ommittee Council COMMITTEE RECOMMENDATION: "I move to forward Option to the (fill in date) City Council meeting consent agenda for approval." Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval of the reduction in 2012 CDBG funding among the six Public Service contracts by reducing each contract amount by 11.57 percent. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED I reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 34 . '� ,3 d * -, $ f i x, s , . , , z , : ,. c '�-`Sr y., -s ue it t l- ' ;f: - , , s '' , i. e . € : 8 x 35 r d � E r ". *' e ` `' s } :' :":"11;i:-'1" _7F ly ' ,, ,'T a , ' ,„„f i &4 11.-.;"'t34 *3' .` y . gy ue ¢ '' c mss. C ! k n e a ' s:f" n ,: » ' 4 # — . ,r $ E,- T'`:'#i t. -. ;'� w,, ** 9 z f� r. $ �) ' vq #'>" ,-4 ' 'f " r,n ' , : `� e r ..: ,- „-t,,--f--,-:,,t : 1:' - i ; , i g al, a 6 .i" ' § �i` ].�{ -3'b �' ..` m_ . '� . % 1 ! ems ; B E a 7 .F g 5 . 4 ° * & s p it ° . { ' i� ` i°.t =' 0, a _ 6 I A � 3 ;d�R- & � I s k � i r i : - w N° � CDBG PUBLIC SERVICE BUDGET 2012 Bryant Enge said that HUD approved the City's Consolidated Plan and the Annual Action Plan. Congress reduced the 2012 CDBG budget by 11 percent. In addition, as a result of the new Community Survey census method, Federal Way's CDBG budget was reduced by an additional 0.80 percent. Because of these two factors, the estimated CDBG Public Service budget for 2012 has been reduced, resulting in reduced funding for the six Public Service agencies: Agency Estimated Grant Amount Final 2012 Grant Amount _ HealthPoint Dental $11,549 $10,213 MSC EFP $8,002 $7,076 $16,993 $15,027 - FW Senior Center Nutrition Orion Rehabilitation Svcs $17,974 $15,894 Inst. Family Dev. PACT $17,260 $15,263 FW Inclusion Program $26,000 $22,992 Total: $97,778 $86,465 Robyn Richens moved to approve the Public Service agency grant amounts for 2012. Kathy Scanlon seconded the motion, which carried 6 — 0. .a 3 , -- r " I F ,,.E 13. ::: ° P X ' t . .t_ 3 35 36 COUNCIL MEETING DATE: April 17, 2012 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2012 COMMUNITY ENHANCEMENT GRANT ALLOCATIONS POLICY QUESTION: How should the 2012 Community Enhancement Grant funding be allocated? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: April 10, 2012 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Dee Dee Catalano DEPT: Community & Economic Development Services Attachments: Community Enhancement Grants recommendations matrix. Background: The Community Enhancement Grants (CEGs) are small grants ($500- $1500) intended to help non - profit agencies, community groups or school -based organizations with small projects or events that benefit Federal Way residents. The grants are not intended for basic operations or fundraising. $20,000 was made available by the City Council to fund the 2012 CEGs. Seventeen applications were received, totaling $23,500 in requested funds. Human Services Commissioners reviewed and rated the applications and made recommendations for funding at their March 19, 2012 meeting. The Commission recommends funding fourteen grants for a total of $19,000, as outlined in the attached matrix. The Commission requested that the remaining $1,000 be carried forward into next year's budget. Mayor's Recommendation: In view of the fact that $1,000 would be left unallocated by the Commission's recommendations, the Mayor and staff recommend allocation of $500 each to the next two highest- scoring applications (Todd Beamer Anti - Bullying/Gay- Straight Alliance Speaker, and the reader board for Lakota Middle School). While not equaling their respective grant requests, these contributions may help the two organizations fulfill their funding goals for the two programs. The third and last application, the Thomas Jefferson — IB Social & Cultural Anthropology Course, scored substantially lower than these last two and would constitute a second grant to the same applicant. For these reasons the Mayor and staff concur with the Commission's recommendation not to approve that grant request. Options Considered: 1. Approve the Human Services Commission's recommended funding for the 2012 Community Enhancement Grants. 37 2. Amend the Human Services Commission's recommended funding for the 2012 Community Enhancement Grants by adding $500 in funding for the Todd Beamer Anti- Bullying /Gay- Straight Alliance Speaker and $500 in funding for the Lakota Middle School New Reader Board. 3. Provide staff with alternate direction for Community Enhancement Grant funding. MAYOR'S RECOMMENDATION: Option 2. MAYOR APPROVAL: DIRECTOR APPROVAL: I 'Ali, Co Council I"o 1"4" Council COMMITTEE RECOMMENDATION: 1 move to forward to the (fill in date) consent agenda for approval. 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COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: April 10, 2012 CATEGORY: X Consent LI Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Dee Dee Catalano DEPT: Community & Economic Development Services Attachments: March 19, 2012, staff memo to Human Services Commission. 2011 -2012 HSGF allocations. Background: Every year City employees hold an auction and pledge drive to raise money for human services. The funds raised are divided equally between United Way of King and Pierce Counties and the City of Federal Way Human Services fund. In November 2011, the City of Federal Way employees raised $6,438 for the Human Services Fund to be allocated in 2012. The Human Services Commission traditionally recommends allocating the employee donations to an agency or agencies that currently receives an allocation of Human Services General Fund monies. At their March 19, 2012 meeting, the Commission voted to recommend allocating $4,438 to the St. Vincent de Paul Emergency Services Program to address the increasing need for utility and rental assistance, and $2,000 to the Catholic Community Services Reach Out Women's Homeless Shelter to help fund the shelter's operations in October — December 2012 (contingent upon their operation in 2012). Options Considered: 1. Approve the Human Services Commission's recommendation to allocate $4,438 to St. Vincent de Paul Emergency Human Services, and $2,000 to Catholic Community Services Reach Out Women's Homeless Shelter. 2. Do not approve the Human Services Commission's recommended funding and give staff alternate direction. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: ' DIRECTOR APPROVAL: /hi/ Committee Council %, Council 41 COMMITTEE RECOMMENDATION: I move to forward to the (fill in date) consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: " move approval of (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED-08/12/2010 RESOLUTION # 42 CITY OF Federal Way MEMORANDUM TO: Human Services Commission FROM: Dee Dee Catalano DATE: March 19, 2012 RE: 2012 Federal Way Employee Donations to HSGF • In November 2011, Federal Way City employees held the annual United Way /FW Human Services Fund auction and pledge drive. City employees pledged a total of $6,438 to the FW Human Services Fund. As it has in previous years, the Human Services Commission will allocate these funds to an agency or agencies that currently receive funding. In 2011, the Boys & Girls Club Safe Zone for Kids program received $5,432, and the Catholic Community Services Reach Out Women's Shelter was pledged $3,000 if they could open their shelter by the end the year. The Reach Out Women's Homeless Shelter did open in December 2011 and will remain open until March 2012. CCS will receive the $3,000 at the end of the third quarter. Staff would like to make some suggestions for the Commission's consideration. The demand for basic services, such as utility and rent assistance, is still extremely high due to the continuing downturn in the economy. Staff for St. Vincent de Paul's Emergency Human Services program has told me that they spend all of their City grant money by the end of the second month of each quarter, but the need continues. The MSC Food Bank also continues to have increasing demand for their services. They served 100 more clients in the 4 quarter of 2011 compared to the previous year. CCS Reach Out Women's Homeless Shelter plans to re -open this fall if their funding allows it. Shelter for homeless single women is a very real need in Federal Way and South King County. Federal Way could allocate all or part of the employee funds to this shelter for the fourth quarter 2012. The current HSGF funding for 2012 is attached as a reference. 43 ESP, { AgeacteS 20't2; ._ ' Agency Name Program 1012 Funding Birth To Three Family Services $22,000 Boys & Girls Club Safe Zone for Kids $10,000 CCS Emergency Assistance $13,500 CCS REACH OUT Shelter $20,000 CCS Volunteer Chore $8,000 Child Care Resources Homeless Child Care $6,500 Children's Home Society Early Head Start $7,000 Communities in Schools Mentorinq Program $10,000 Communities in Schools Program Site Coord. $10,000 Crisis Clinic 24 Hour Crisis Line $3,000 Crisis Clinic Teen Link $3,000 DAWN Community Advocacy $5,000 DAWN Continuum of Housing $20,000 DAWN DV Crisis Line $2,000 Dynamic Family Services Children w /Special Needs $10,000 Emergency Feeding Prog. Hunger Relief Program $5,000 Federal Way Senior Ctr Senior Nutrition Program $20,000 FWCCN Rent & Emerq. Shelter $23,500 FUSION Transitional Housing $10,000 HealthPoint Primary Dental $15,900 HealthPoint Primary Medical $10,000 Institute For Family Dev. PACT $3,000 Jewish Family Service Refugee /Immigrant Svc Ctr $6,500 KCSARC Sexual Assault Victim Svcs $30,000 Kent Y &FS Clinical Services $12,000 King County Bar Foundation Community Legal Services $7,500 Multi- Service Center Emergency & Trans. Hsg. $38,000 Multi- Service Center Food & Clothing Bank $35,100 Multi- Service Center General Education Program $10,000 NAVOS Employment Services $10,000 Sea -KC Dept Public Health SKC Mobile Medical Prog. $10,000 Senior Svcs of Sea -KC Meals on Wheels $10,000 Senior Svcs of Sea -KC Volunteer Transportation $10,000 Sound Mental Health Safe Havens Visitation Ctr. $5,000 St. Vincent de Paul Emergency Human Svcs. $20,000 SK Council of Human Svcs Capacity Building Project ' Project gi $7,500 VCCC Girls Circle $5,000 VCCC Mental Health Counseling $40,000 VCCC Youth Development $5,500 WWEE REACH Plus $10,000 YWCA Chidren's DV Program $6,500 TOTAL $516,000 1 44