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LUTC PKT 04-09-2012City of Federal Way City Council Land Use/Transportation Committee April 9, 2012 5:30 p.m. Presenter Page LeMaster 2 Perez 6 MEETING AGENDA Website 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: March 5, 2012 B. Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application C. Mark Twain Elementary School Safe Routes to School Project - 85% Design Status Report and Authorization to Bid D. 2012 Planning Commission and Long Range Planning Work Program 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting is scheduled for XXXX. 6. ADJOURN Salloum 8 City Hall Council Chambers Action Council or Info Date Time Action N/A 5 min. Action April 17, 2012 5 min. Consent Action April 17, 2012 5 min. Consent Clark 10 Action April 17, 2012 10 min. Consent Committee Members ��Y �� Bob Ce/ski, Chair Cary M. Roe, P.E., Director of Pa�ks, Public Works and Emergency Management �eanne Burbidge, Membe� Darlene LeMaster, Administrative Assistant II Susan Npnda, Membe� 253-835-2701 G.•�LUTC�LUTL'AgendasanclSummaries2012�4-09-1011 LUTCAgenda.da City of Federal Way City Councii Land Use and Transportation Committee March 5, 2012 City Hai( 5:30 PM City Council Chambers MEETING SUMMARY Committee members in attendance: Committee Chair Bob Celski, Committee member Jeanne Burbidge and Comtnittee member Susan Honda Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Rce, Planning Manager Isaac Conlen, Deputy Public Works Director Marwan Salloum, Principal Planner Margaret Clark, Senior P(anner Janet Shutl, Streets Systems Project Engineer John Mulkey, Street Systems Engineer leff Huynh, Surface Water Manager Will Appieton, ESA & NPDES Coordinator Hollie Shilley, Deputy Public Works Director Ken Miller, City Traffic Engineer Rick Perez, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Dariene LeMaster. 1. CALL TO ORDER Committee Chair Celski cal(ed the meeting to order at 531 PM. 2. PUBLIC COMMENT There was no public comment: 3. BUSINESS ITEMS Topic Title/Descri tion Forward p to Council A. Approval of the February 13, 2012 LUTC Minutes N/A B. Committee approved the Eebruary 13, 201Z LUTC minutes as presented. Moved: Burbidge Seconded: Honda Passed: Unanimously, 3-0 S 348` St at i s ' Ave S Intersection Improvement Project — Project Acceptance Street Systems Project Engineer John Mulkey presented information on this item. There was no public comment. Chair Celski asked how long the project was delayed as a result of the contractor defaulting. Mr. Mulkey replied that the project ran approximately 45 months behind schedule as a resuit of the default. The new contractor did a good job finishing the project in a timely manner. Committee member Burbidge noted a job well done and under budget. Committee forwarded Option #i as presented. Moved: Burbidge Seconded: Honda Passed: Unanimously; 3-0 Mar. 20, 2012 Consent C. Mark Twain Elementary Safe Route to School Program — 30% Design Status Report Mar. 20, 2012 Consent Land Use/Transportation Committee Page 2 March 5, 2012 D. Street Systems Project Engineer John Mulkey presented information on this item. There was no public comment. Committee member Burbidge asked about which right of way is needed for this project. Mr. Mulkey responded that a portion of this project will take place in the public right of way (crosswatks, pathways, etc.), and that the remainder of the project will be constructed on school properiy. Committee forwarded Option #t as presented. Moved: 8urbidge Seconded: Honda Passed: Unanimously; 3-0 SW 312` St —14"' Ave SW to Dash Point Road Improvement Project — 30% Design Status Report Mar. 20, 20 t 2 Consent E. F. Streets Systems Project Engineer John Mulkey presented information on this item. There was no public comment. Committee member Honda inquired if this project wil! be constructed simultaneously with the Lakota Safe Route to School project and how soon before staff will be back to Committee to present the project design at 85%? Deputy Director Salloum responded by stating that staff would Like to bid and construct both projects simultaneously (both projects would be federalized), but there are procedural requirements when you federalize a project that make that task much more difficult. Deputy Director Salloum highlighted some� of the procedural requirements (NEPA, SEPA, Right of Way acquisition, project documentation, etc.) Staff is currently evaluating the various options. The project should reach the 85% level in approx. 2 months. At that time, the project timeline will be available and additional funding needs should be finalized. Committee forwarded Option #1 as presented. Moved: Honda Seconded: Burbidge Passed: Unanimously; 3-0 Lakota 1�[iddle School Safe Route to School Program — 30°/. Design Status Report Mar. 20, 201 � Consent Streets Systems Project Engineer John Mulkey presented information on this item. There was no public comment. Committee member Burbidge asked if staff anticipates any avaitable funding opportunities to make up for the funding deficit. Mr. Mulkey stated that as the project design gets to the 85% point, the project will be redefined and a more accurate cost estimate is likely. Deputy Director Salloum added that at this point, staff cannot go back and request addirional grant funds under the funding program for this project. Mr. Salloum is optimisric that the 85% design cost estimate will be close to the available budget. As a requirement of the Safe Route to School grant for Lakota Middle Schoot, this project must be constructed this year. If additionat funding is ultimately needed, staff will return to LtJTC and Council to evaluate additional funding resources and solutions. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda 2012 Asphalt Overlay Project — Bid Award Passed: Unanimously; 3-0 Streets Systems Engineer Jeff Huynh presented information on this item. There was no public comrnent. Chair Celski asked how schedules are prioritized and how staff decides which schedules wili be left out. Deputy Director Satloum stated that is has been past practice to design more schedules than there is funding available for. If budget allows, schedules can be added to the project. The 2012 asphalt overlay project has a good balance of arterial, collector and residential locations. If a schedule is not added, it won't be left out, just delayed/postponed to a future overlay. 3 Mar. 20, 201: Consent G:1I,UTC\LUTC Agendas and Sommaries 2012U-OS-12 Minutes.doc Land Use/Transportation Committee C� H. I. March 5, 2012 Chair Ceiski inquired if there is a contractor rating system. Deputy Director Salloum explained that state law does not allow us to choose a contractor based on preference; however performance is definitely a factor in whether or not a contractor is responsive and responsible. Director Roe added that finding a contractor not responsible is a very serious claim, needing a very strong, wetl documented case of muitiple examp(es. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda NPDES Annuat Report and Updated SWMP Passed: Unanimously; 3-0 ESA & NPDES Coordinator Hollie Shilley presented information on this item. T'here was no public comment. Chair Celski asked if Lakehaven Utility District (LUD)is involved. Ms. Shiliey exp(ained that this Report only appiies to stormwater and doesn't include LUD. Director Roe added that LUD holds its own NPDES permit for sanitary sewer. Ms. Shil(ey continued to explain that the City is in compliance with the terms of the permit. Water bodies are given a higher priority (i.e., Hylebos Creek), based upon several factors inciuding recreational use, condition of habitat, and presence of salmon. Chair Celski requested that acronyms be explained or defined for the committee ahead of time. Committee member Honda noted the report states that training will provided as necessary, but that no forcnal training is required. Ms. Shilley explained that training is provided as needed and is held every two years minimally. Chair Celski thanked Ms. Shilley for her efforts and work on these documents. Committee forwarded Option #1 as presented. Maved: Burbidge Secondetl: Honda 2012 WA State DOE GROSS Grant Acceptance Passed: Una�imously; 3-0 Mar. 20, 2012 Consent Mar. 20, 2012 Consent Surface Water Manager Will Appleton presented information on this item. There was no pubtic comment. Chair Celski noted he was happy the City is able to receive these grant funds. Committee forwarded Option #1 as presented. Moved: Honda Seconded: Burbidge Food Access Policy Development Passed: Unanirnousty; 3-0 Senior Pianner Janet Shuli presented information on this item. There was no public comment. Chair Celski thanked Ms. Shull for a nice presentation and then asked how staff will measure the effectiveness of the plan. How will evaluating the plan be incorporated? Ms. Shull used community gardens as an example, stating that the growth in number of community gardens will be measureable_ Ms. Shull suggested that some of the measurable data is gathered through census data. The question was raised about at what point staff would be able to receive census data. Committee member Burbidge expressed interest in the distribution of grocery stores. Ms. Shul( commented that Federal Way is well represented by restaurants. Based on similar data from comparable cities, Federal Way had very good grocery representation, whereas Sea Tac really struggled with groceries. It was also noted that fast food estabiishments are responding to residents' desires for healthier eating and dining choices. 4 Mar. 20, 2012 Consent Resolution G:�LUTCILUTC Agendas and Summaries 201213-0i-12 Mim+us.doc Land Use/Transportation Committee Page 4 March 5, 2012 Committee member Honda spoke of personal experience as an extended census househotd and stated she was not sure if she husts census data. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda Passed: Unanimously; 3-0 4. OTHER 5. FUTURE MEETING The next LU'i'C meeting wili be Monday, March 19, 2012 at 530 PM in City Hall Council Chambers. 6. ADJOURN The meering adjourned at 6:40 PM. Attest: Dartene LeMaster, Administrative Assistant II COMMITTEE APPROVAL: Bob Celski, Chair Jeanne Burbidge, Member Susan Honda, Member 5 G_\LIJTC\L(JTC Agendas and Summaries ?01213-05-12 Miautes.doc COUNCIL MEETING DATE: April 17, 2012 CITY OF FEDERAL WAY ITEM #: CITY COUNCIL AGENDA BILL - ,, . , SUS.iEC'r: Grant Funding for Transportation Improvement Projects — Safe Routes to Schools POLICY QUESTION Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution STAFF REPORT BY:_ Rick Perez, P.E., City Traffic DEPT Public Works Attachments: Memorandum to the Land Use and Transportation Committee dated Apri19, 2012. Options Considered: 1. Authorize staff to submit grant funding applications under the 2012 WSDOT Safe Routes to Schools Funding Program for the following transportation improvement projects: • Lakota Middle School Sidewalk — 13`� Ave SW: SW 314`'' St — SW 316` St • Adelaide Elementary School Sidewalk — i6` Ave SW: SW 304�' St — SW 306`� St 2. Modify the project for which staff should submit a grant-funding apptication. -_-- 3' not submit_a� �rant fundin��plications for these projects in_20i2_ _..--_..._._.._....._.._._......_..___.__._._..........--.-..---.._......_...--.---�_........__. MAYOR'S RECOMMENDATION Forward Option 1 to the April 17, 2012 City Council Consent Agenda for approval. MAYOR APPROVAL: c�a MEETING DATE April 9 , 2012 ❑ Public Hearing ❑ Other DIRECTOR APPROVAL: �� commiitee cowu.;� COMMITTEE RECOMMENDATION Forward Option 1 to the April 17, 2012 City Council Consent Agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Susan Honda, Member PROPOSED COUNCtL MOTION "I move to authorize staff to submit a grant funding application for the following transportation improvement projects under the 2012 WSDOT Safe Routes to Schools Funding Program: • Lakota Middle School Sidewalk —13` Ave SW.• SW 314`" St — SW 316`" St • Adelaide Elementary School Sidewalk —16` Ave SW.• SW 304`" St — SW 306`'' St " (BELOW TO BE COMPLETED BY C/TYCLERKS OFFfCE) COUNCIL ACT[ON: ❑ APPRUVED COUIYC[LBILL# ❑ DENIED t� readiag ❑ TABLED/DEFERRED/NO ACTION Enactmeot readiog O MOVED TO SECOND READING (ordinances nnly) ORD[NANCE # REV[SED -02/06/2006 RESOLUTION # 6 CITY OF FEDERAL V�AY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: BACKGROUND Apri19, 2012 City Council Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management � Rick Perez, P.E., City Tra�c Engineer Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIPj and concluded that the following projects will likely be competitive in the 2012 WSDOT Safe Routes to Schools Program. Project (Funding Phase)Grant Estimated Project Possible Grant Required City Cost Fund Match Lakota Middte School Sidewalk —13` Avenue SW: SW 314 Street — SW 316` Street (Design and Construction) Safe Routes to Schools (Federal Funds) $350,000 $350,000 $0** Adelaide Elementary School Sidewalk —16`� Avenue SW: SW 304� Street — SW 306� Street (Design and Construction) Safe Routes to Schools (Federal Funds) $650,000 $650,000 $0** *"No City match is required for this project. Staff proposes to provide project management as in-kind services for a match. K:\LUTC\2012\04-09-12 Grant Funding for Transportation Projecu - SRTS�doc COUNCIL MEETING DATE: April 17, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUB.TECT: Mark Twain Elementary School Safe Routes to Schooi Project — 85% Design Status Report and Authorization to Bid POLICY QUESTION Should the Council authorize staff to proceed with design of the Mark Twain Elementary School Safe Routes to School Project and return to LUTC for bid award, further reports and authorization? COMMITTEE Land Use and Transportation Committee CATEGORY: � Cousent ❑ City Council Business ❑ Ordinaace ❑ Resotution MEETING DATE April 9 , 2012 ❑ Public Hearing ❑ Other STAFF REPORT BY: Marwan Salloum, P.E., D�ut� Public Works Directo�PT� Public Works Attachments: Land Use and Transportation Committee memorandum dated Apri19, 2012. Options Considered: 1. � Authorize staff to finalize project design and bid the Mark Twain Elementary School Safe Routes to School Project, and return to the LUTC Committee to award the project to the lowest responsive, responsible bidder. Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the April 17, 2012 City Council consent agenda for approval. MAYOR APPROVAL: DIRECTOR APPROVAL: ��j�� , Co ittee Council Co Council COMMITTEE RECOMMENDATION: Forward Option 1 to the April 17, 2012 City Council consent agenda for approval. Bob Ceiski, Chair Jeanne Burbidge, Member Susan Honda, Member PROPOSED COUNCIL MOTION: " I move to authorize staff to finalize project design and bid the Mark Twain Elementary School Safe Routes to School Project, and return to the LLITC Committee to award the project to the lowest responsive, responsible bidder. " (BELOW TO BE COMPLETED BYC/TYCLERKS OFFlCEJ COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1� readiog ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordirurnces only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: Apri19, 2012 Land Use and Transportation Committee Skip Priest, Mayor Cary M. Rce, P.E., Director of Parks, Public Works and mergency Management Marwan Salloum, P.E., Deputy Public Works Director Mark Twain Elementary School Safe Routes to School Pro�ect— 85% Design Status Report and Authorization to Bid BACI�GROUND: This project will construct the following safe Route to school improvements: • Complete construction of an 8-10' wide paved walkway approximately 485 feet in length &om the street to the stairs of the school entrance. • ADA compiiant ramps on the school property and on the right of way crossing •(1) Advanced 20 mph Solar School Zone Flasher • (1) Advanced School Zone sign, •(2) Solar powered LED rectangular shaped Rapid Flashing Beacons at the school zoned crossing on Star Lake Road • (2) Advanced School Crossing Signs The foilowing provides a brief synopsis of the progress on this project to daxe. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • Preliminary Contract Specifications • Project Design to $5% • NEPA/SEPA Documentation and Submittals PROJECT ESTIMATED EXPENDITURES: Design 2012 Construction Cost 10% Constcuction Contingency Construction Management (City Staffl TOTAL PROJECT COSTS . AVAILABLE FUNDING: Budgeted City Funds Safe Route to School Grant TOTAL AVAILABLE BUDGET $ 94,761 260,600 26,060 0 $ 381,421 0.00 $ 386,057 $ 38b,057 This project is within available budget and staff anticipates bidding the project in May 2012 and awarding it in June 2012. Construction will commence in early July 2012 with an estimated substantial completion before September 5, 2012, the opening date of the 2012-2013 school year. � COUNCIL MEETING DATE: April 17, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUB.rECT: 2012 Planning Commission and Long Range Planning Work Program POLICY QUESTION How should the 2012 Planning Commission Work Program be prioritized? COMM[TTEE Land Use/Transportation Committee (LUTC) CATEGORY: � Consent ❑ Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Mazgaret H Clark, Principal Planner MEETUYG DATE: Apri19, 2012 ❑ Public Hearing ❑ Other DEPT: Community & Economic Development Attachments: February 27, 2012, Staff Report to the Planning Commission; Elchibit A— Recommended Planning Commission Work Program Background: During the first part of each calendar year, the Planning Commission's work program for that yeaz is approved by the Ciry Council. The Planning Commission's work program consists of reviewing and making recommendations to the Land Use/Transportation Committee (LLTTC) and City Council on comprehensive plan amendments that are docketed and sel�ted for fiuther review, and zoning code amendments that are prioritized for review by the LUTC and City Council. Staff presented a potential work program (Exhibit A) to the Planning Commission on February 27, 2012, which the Planning Commission concurred with. Options Considered: 1) Approve the Mayor's recommendation; 2) Modify the Mayor's recommendation. MAYOR'S RECOMMEIYDATION Approvai of the 2012 Planning Commission Work Program as outlined in Exhibit A. � MAYOR APPROYAL: �_ DIRECTOR APPROVAL: E� �/F.1/ Co uee Councit ,'�� C�� COMMITTEE RECOMMENDAT[ON I move to fonvard the Mayor's recommendation to the April 17, 2012, City Council meeting for approval. Bob Celski, Chair Jeanne Burbidge, Member Susan Honda, Member PROPOSED COUNCIL MOTION "I move approval of the LUTC's recommendation to approve the 2012 Planning Commission Work Program, which is attached as Exhibit A. (BELOW TO BE COMPLETED BYC[TY CLERICS OFFICE) COUNCIL ACT[ON: � APPROVED COUNC[L B1LL # ❑ DENIED I reading � TABLED/DEFERREDJNO ACTION Eaactment resding ❑ MOVED TO SECOND REMING (ordinances onty) ORDINANCE # REV ISED — O8/12/20 L0 RESOLUTION # K:�2012 Planning Commission Work Program\WTCWgenda Bili.doc 10 CITY OF �� Federal Way STAFF REPORT TO THE PLANNING COMMISSION DATE: February 27, 2012 To: Merle Pfeifer, Chair Planning Commission FItOM: Patrick Doheriy, Director of Community and Economic Development Mazgaret H. Clark, AICP, Principal Planner SUBlECT: 2012 Ptanning Commission and Long Range Planning Work Program MEET[1vG DATE: March 7, 2012 A. BACKGROUND AC the beginning of each calendar year, the Planning Commission's Work Program for that year is approved by the City Council. The purpose of this memorandum is to update the Planning Commission as to the status of the 2011 Work Program and to get input from the Planning Commission on potential new work items for 2012. The Planning Commission's input, as well as information in this memorandum, will be used to assist the Land Use✓Transportation Committee (LLTTC) and City Council in approving a work program for 2012. This memorandum includes the following information: • Section B — Completed items • Section C— Status of items started in 2011 to be carried over into 2012 (code amendments only) • Section D— 2012 Code Amendment Requests • Section E— 2011 and 2012 Annual Comprehensive Pian Update • Section F— 2015 Major Comprehensive Plan Update � Section G— Other Long Range Planning Responsibilities. This is a list of other long range planning responsibilities that are not part of the Planning Commission Work Program but are required to be done by long range �lanning staff. • Section H— Potential Planning Commission Work Program/Staff Recommendation. This includes work such as monitoring and reporting and the annual comprehensive plan amendments which must be done. It also includes a prioritized list of potential code amendments. • Section I — Next Steps 11 B. COMPLETED ITEMS • Amendments related to keeping cluckens and ducks (2011) • Amendments related to portable signs in the right-of-way (2011) • Amendments related to allowing animal kennels and animal care facilities in the Neighborhood Business (Bl� Zflne (2011) • Amendments related to seating capacity of restaurants in the Office Park (OP) Zone (2011) • Shoreline Master Program (2011) • Amendments related to accessory uses and convention centers in the Office Park (OP) Zone (2011) • Amendments related to SEPA Exemptions in Critical Areas (2U 11) • Amendments related to High Profile Signs (2012) • Amendments related to Wall Mounted Banners (2012) • Amendments related to Temporary Uses (2012) • Bicycle and Pedestrian Master Plan (2012) (to be included in the 2012 comprehensive plan update) • Sub-Area Plan for the Twin Lakes Commercial District (2012) • Palicies for healthy eating and increased access to health foods (anticipated to be approved March 6, 2012) (To be included in the 2012 comprehensive plan update) • Banner Signs in the right-of-way for city-sponsored civic and community events (anticipated to be completed March 6, 2012. City Council requested that staff prepare this code amendment in their January 28, 2012, Council Retreat) C. STATUS OF ITEMS TO BE CARRIED OVER INTO 2012 (CODE AMENDMENTS ONLY) Description Status Ctarify process for additions to developed sites and change of use. Delete Work has commenced the requirement for Process I Review for developed sites when a building permit application is also under review. Expand exemptions to the review processes, such as extemal improvements that are not visible off-site. Increase the maximum allowable building height and amend requirements In research stage for open-space set-aside in the City-Center Core (CGC) zoning district. Specify parking ratios for all uses. In reseazch stage Adopt a more streamlined process for binding site plans. In research stage Stream line review processes to make variances and critical area Not started exemprions adminisirative approvals and reduce the number of required Processes• Broaden uses and standardize bulk and dimeasional requirements by zone. Not stacted Reduce or eliminate front yard setbacks in commercial zones. Evaluate Not started appropriate side and rear setbacks and landscape buffers for adjacent commercial uses. Consider incentives for development projects such as flexibie road Not started standards and increased density. Ptanning Commission Staff Report Meeting Date: March 7, 20(2 2012 Planning Commission and Long Range Planning Work�Program PaSe 2 12 D. 2012 CODE AMENDMENTS REQUESTS The Federal Way Revised Code (FWRC) requires the City to accept applications for code amendments on an annual basis. The city received the following citizen-initiated code amendments for the 2012 amendment cycle: File No. 12-100516-00-AD — Request from Safely Senior for a code amendment to allow senior housing/assisted living in the Pmfessional Office (PO) Zone. E. 2011 AND 2012 AIYNUAL COMPREHENSIVE PLAN AMENDMENTS The FWRC requires the city to accept applications for amendments to the comprehensive plan on an annual basis. The city received three requests in September 2011 for the 2012 amendment cycle. 1. Requests Received in 2011 (i) File No. 11-103859-UP — Request from Edward Hoit for a comprehensive plan amendment and rezone of 1.82 acres (parcel 112103-9131) located to the west of Dumas Bay Park from Single Family Low-Density and Suburban Estates (SE, one unit per five acres) to Single Family Medium Density and RS 15.0 (Single Family, one unit per 15,000 square fcet). (ii) Request from Eric Hildebrandt for a comprehensive plan amendment and rezone of 1.18 acres (parce1292104-9071) located at 1320 South 359"' Strcet from Single Family Medium Density and RS 15A (Single Family, one unit per 15,000 square feet) to Multi- Famity and RM 2400 (Multi-Family, one unit per 2,400 square feet). (ui) Request from Mark Barrett for a comprehensive plan amendment and rezone of 0.35 acres (pazce1785360-0008) located at 1836 South 3U8`� Street from Single Family High Density and RS 7.2 (Single Family, one unit per 7,200 square feet) to Multi-Family and RM 3600 (Multi-Family, one unit per 3,600 square feet). 2. Request Received in 2010 The following request was received in 2010 and has already been selected by the city council for further review. Staff is in the process of working with the applicant on moving it forward to the environmental analysis stage. Staff proposes that this request be combined with the requests received in 2011 for fiuther processing, File 10-104109-UP — Request from Joe Kunkel of The Healthcare Collaborative Group on behalf of St. Francis Hospital for a comprehensive plan amendment to remove the planned principal collector shown on Map III-5 of the Federal Way Comprehensive Plan (FWCP). This planned street extends from 9�' Avenue South on the east along the north boundary of the hospital campus to connect to l Way South on the west, just north of the Federal Way Regional Library. Planning Commission Staff Report Meeting Date: March 7, 2012 2012 Planning Commission and Long Range Planning Work Program Page 3 13 F. 2015 MAJOR COMPREHENSIVE PLAN UPDATE Pursuant to RCW 36.70A.130(4xa), "Comprehensive ptans — Review procedures and schedules — Amendments," the City of Federai Way, along with King County and its cities, must take action every seven years to review and if nceded, revise their comprehensive plans and development regulations to ensure the plan and regulations comply with the Growth Management Act {GMA). The Legislature has extended this deadline from December 1, 2011, to December 1, 2015. Staffwill be initiating work on the major comprehensive update during this calendar year. G. OTHER LONG RANGE PLANNING RESPONSIBILIT[ES The following describes reporting or monitoring work required by the state, county, or other agencies. This is part of the Long Range Division Work Program, but not part of the Planning Commission Work Program: • Prepare an annual report on building permit and other housing-related data to the Washington Office of Financial Management, which is used to deternune the population of the City as of April l s ` of each year. • Prepare an annual report on the number of building permits broken out by type and achiev� densities of all residential development and floor area ratios of non-residential development to King County to be used for the King County Benchmazk and Annual Growth Information Reports, the Buildable Lands Report, and annual reports prepared by the Puget Sound Regional Council (PSRC). • Provide information on an annual basis to King County on affordable housing, acres of parkland, Urban Center activity, and miles of streets to be used as benchmarks in measuring how the city is meeting the requirements of the Growth Management Act (GMA). This information is also included in the King County Benchmark and Annual Growth Information Report. • Provide information on an annual basis on subdivision activity to King County. • Respond to surveys from University of Washington, PSRC, and other institutions. • Work on a city interdepartmental team to prepare a capacity analysis for residential units and employment and coordinate population projections and land use allocations for the city and its related Ttansportation and Analysis Zones (TAZ's). • Review proposed amendments to the King County Countywide Planning Policies and provide information to the city council for their fceclback. H. POTENTIAL 2011 PLAIYN[NG COMMISS[ON WORK PROGRAM/STAEF RECOMMENDAT[ON The long range planning staff is comprised of 1.5 Full Time Equivalents (FTE). In the past, current planning staff has assisted the long range division based on their capacity and depending on the level Planning Commission Staff Report Meeting Date: March 7, 2012 2012 Planning Commission and Long Range Planning Work Program Page 4 14 of development activity. The current planning staff level was reduced from 3.5 FTE's to 2.5 FTE's in the last budget cycle, so it is unlikeiy that current planning staff will have the capacity to assist with long range planning this year. Based on past experience, the majority of the long range planning stafPs time is expected to be spent on the annual comprehensive plan update process and reporting and monitoring work required by state law. Staff recommends the following Planning Commission Work Program. However, it is probable, given staff resources that some items may have to be carried over to the 2013 Work Program. The potential Work Program is organized as follows: MANDATORY — Anticipated to be eompleted in 2012 • Complete the 2011 and 20 i 2 Comprehensive Plan Update. • Monitoring and Reporting — Includes Report to the Office of Financial Management; Buildable Lands Report; and Report to the Puget Sound Regional Council (PSRC). • Start the 2015 Major Comprehensive Plan Update (not re�uired but recommended to lie started this year). NOT MANDATORY — Organized by High Medium, and Low Priority �gh Priority • Clarify process for additions to developed sites and change of use. Delete the requirement for Process I Review for developed sites when a building permit appiication is also under review. Expand exemptions to the review processes, such as external improvements that are not visible off-site. • Increase the maximum allowable building height and amend requirements for open-space set- aside in the City-Center Core (CC-C) zoning district. • Stream line review processes to make variances and critical area exemptions administrative approvals and reduce the number of required processes. • Specify parking ratios for all uses. Medium Priority • Reduce or eliminate front yard setbacks in commercial zones. Evaluate appropriate side and reaz setbacks and landscape buffers for adjacent commercial uses. � Adopt a more streamlined process for binding site plans. • Adopt zoning regulations for the Twin Lakes Commercial Sub-Area. • Adopt regulations for Community Gardens and Urban Agriculture. Planning Commission Staff Report Meeting Date: March 7, 2012 2012 Ptanning Commission and Long Range Ptanning Work Program Page 5 15 Low Priority • Broaden uses and standardize bulk and dimensional requirements by zone. • Consider incentives for development projects, such as flexible road standards and increased density. � Allow oversize vehicles in approved enciosures in residential zones. • Adopt regulations to inspect rental housing on a yearly basis. • Housekeeping amendments. L NExT S'rErs Staff will add the Planning Coxnmission's recommended comprehensive plan and code amendments to the list of potential amendments and provide a prioritized list to the LLTTC, which may further refine the list before council consideration. K:12012 Plazming Commission Work Pro9tam�Planning CommissionW30712 PC Staff Repatdoc Planning Commission Staff Report Meexing Date: March 7, 2012 2012 Planning Commission and Long Range Planning Work Pmgcam Page 6 16 EXHIBIT A Planning Commission Work Program 1. Mandatory — AnNcipated to be compteted in 2012 • Complete the annual comprehensive Plan Update [Combine requests received in 2010 {St Francis) and those received in 2011 (Hoit, Hildebrandt and Barrett if selected for further review by the City Council). • Compiete the citizen-initiated request for a code amendment to ailow senior housing/assisted living in the Professional Office (PO) Zone if selected for further review by the City Council. 2. Not mandatory — Organized by �gh, Medium, and Low Priority High Priority • Clarify process for additions to developed sites and change of use. Delete the requirement for Process I Review for developed sites when a building pemut application is also under review. Expand exemptions to the review processes, such as external improvements that are not visible off-site. • Increase the maximum allowable building height and amend requirements for open-space set- aside in the City-Center Core (CC-C) zoning district. • Stream line review processes to make variances and critical area exemptions administrative approvals and reduce the number of required processes. • Specify parking ratios for all uses. Medium Priority • Reduce or eliminate front yard setbacks in commercial zones. Evaluate appropriate side and rear setbacks and landscape buffers for adjacent commercial uses. • Adopt a more streamlined process for binding site plans. • Adopt zoning regulations for the Twin Lakes Commercial Sub-Area. • Adopt regulations for Community Gardens and Urban Agriculture. Low Priority • Broaden uses and standardize bulk and dimensional requirements by zone. • Consider incentives for deveiopment projects, such as flexible road standards and increased density. • Allow oversize vehicles in approved enclosures in residential zones. • Adopt regulations to inspect rental housing on a yearly basis. � Housekeeping amendments. K:�2012 Planning Commission Work Program\LUTC�EXH[BIT A.doc 17