LUTC MINS 03-05-2012City of Federat Way
City Councii
Land Use and Transportation Committee
March 5, 2012 City Hail
= 5:30 PM City Councit Chambers
MEETING SUMMARY
Committee members in attendance: Committee Chair Bob Ce(ski, Committee member Jeanne Burbidge and
Committee member Susan Honda
Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Rce, P(anning Manager Isaac
Conlen, Deputy Public Works Director Marwan Salloum, Principal Planner Margaret Clark, Senior Planner Janet Shul(,
Streets Systems Project Engineer John Mulkey, Sireet Systems Engineer Jeff Huynh, Surface Water Manager Wiil
Appieton, ESA & NPDES Coordinator Hollie Shiliey, Deputy Public Works Director Ken Miller, City Traffic Engineer
Rick Perez, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Daziene LeMaster.
1. CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:31 PM.
2. PUBLIC COMMENT
There was no public comment:
3. BUSINESS ITEMS
Forward
Topic Titte/Description to Councit
A.
Approval of the February 13, 2012 LUTC Minutes
N/A
B.
Committee approved the Eebruary 13, 2012 LUTC minutes as presented.
Moved: Burbidge Seconded: Honda Passed: Unanimously, 3-0
Street Systems Project Engineer John Mulkey presented information on this item. There was no
public comment. Chair Celski asked how long the project was delayed as a result of the
contractor defaulting. Mr. Mu(key replied that the project ran approximately 45 months behind
schedule as a resuit of the default. The new contractor did a good job finishing the project in a
timely manner.
S 348"' St at 1'` Ave S Intersection Improvement Project — Project Acceptance
Committee member Burbidge noted a job well done and under budget.
Committee forwarded Option #i as presented.
Moved: Burbidge Seconded: Honda Passed: Unanimously; 3-0
Mar. 20, 2012
Consent
C. Mark Twain Elementary Safe Route to School Program — 30% Design Status Report Mar. 20, 2012
Consent
Land Use/Transportation Committee Page 2 March 5, 2012
D.
Street Systems Project Engineer John Mulkey presented information on this item. There was no
public comment. Committee member Burbidge asked about which right of way is needed for
this project. Mr. Mulkey responded that a portion of this project will take p(ace in the public
right of way (crosswalks, pathways, etc.), and that the remainder of the project will be
constructed on school property.
Committee forwarded Option #1 as preseoted.
Moved: Burbidge Seconded: Honda Passed: Unanimously; 3-0
SW 312 St —14` Ave SW to Dash Point Road Improvement Project — 30% Design Status
Report
Mar. 20, 2012
Consent
E.
F.
Streets Systems Project Engineer John Mulkey presented information on this item. There was
no public comment. Committee member Honda inquired if this project will be constructed
simuttaneously with the Lakota Safe Route to School project and how soon before staff will be
back to Committee to present the project design at 85%? Deputy Director Salloum responded
by stating that staf�' would like to bid and construct both projects simultaneously (both projects
would be federalized), but there are procedural requirements when you federalize a project that
make that task much more di�cult. Deputy Director Salloum highlighted some� of the
procedural requirements (NEPA, SEPA, Right of Way acquisition, project documentation, etc.)
Staff is currently evaluating the various options. The project should reach the 85% level in
approx. 2 months. At that time, the project timeline wili be available and additional funding
needs should be finalized.
Committee forwarded Option #1 as presented.
Moved: Honda Seconded: Burbidge Passed: Unanimousty; 3-0
Lakota Middle School Safe Route to School Program — 30°/. Design Status Report
Mar. 20, 201 �
Consent
Streets Systems Project Engineer John Mulkey presented information on this item. There was
no public comment. Committee member Burbidge asked if staff anticipates any available
funding opporiunities to make up for the funding deficit. Mr. Mulkey stated that as the project
design gets to the 85% point, the project will be redefined and a more accurate cost estimate is
likely. Deputy Director Salloum added that at this point, staff cannot go back and request
addirional grant funds under the funding program for this project. Mr. Salloum is optimisric that
the 85% design cost estimate will be close to the available budget. As a requirement of the Safe
Route to School grant for Lakota Middle School, this project must be constructed this yeaz. If
additional funding is ultimately needed, staff will retwn to LIJTC and Council to evaluate
additional funding resources and solutions.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Honda
2012 Asphalt Overlay Project — Bid Award
Passed: Unanimously; 3-0
Streets Systems Engineer Jeff Huynh presented information on this item. There was no public
comment. Chair Celski asked how schedules are prioritized and how staff decides which
schedules wili be left out. Deputy Director Sailoum stated that is has been past practice to
design more schedules than there is funding available for. If budget allows, schedules can be
added to the project. The 2012 asphalt overlay project has a good balance of arterial, collector
and residential locations. If a schedule is not added, it won't be left out, just delayed/postponed
to a future overlay.
3
Mar. 20, 201:
Consent
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Land Use/Transportation Committee Page 3 March �, 2012
G.
Chair Celski inquired if there is a contractor rating system. Deputy Director Sa(loum explained
that state taw does not al(ow us to choose a contractor based on preference; however
performance is definite(y a factor in whether or not a contractor is responsive and responsible.
Director Roe added that finding a contractor not responsible is a very serious c(aim, needing a
very strong, weli documented case of multiple examples.
Committee forwarded Option #i as presented.
Moved: Burbidge Seconded: Honda
Passed: Unanimously; 3-0
NPDES Annual Report and Updated SWMP
Mar. 20, 2012
Consent
H.
I.
ESA & NPDES Coordinator Hollie Shilley presented information on this item. There was no
pubiic comment. Chair Celski asked if Lakehaven Utility District (LUD)is involved. Ms.
Shiiley explained that this Report only applies to stormwater and doesn't include LUD. Director
Roe added that LUD holds its own NPDES permit for sanitary sewer. Ms. Shilley continued to
explain that the City is in compliance with the terms of the permit. Water bodies are given a
higher priority (i.e., Hylebos Creek), based upon several factors including recreational use,
condition of habitat, and presence of salmon.
Chair Celski requested that acronyms be expiained or defined for the committee ahead of time.
Committee member Honda noted the report states that training wili provided as necessary, but
that no formal training is required. Ms. Shilley explained that training is provided as needed and
is held every two years minimatly.
Chair Celski thanked Ms. Shil(ey for her efforts and work on these documents.
Committee forwarded Option #1 as presented.
Moved: Burbidge Secoaded: Honda
2012 WA State DOE GROSS Grant Acceptance
Passed: Unanimously; 3-0
Mar. 20, 2012
Consent
Surface Water Manager Will Appleton presented information on this item. There was no public
comment. Chair Celski noted he was happy the City is able to receive these grant funds.
Committee forwarded Option #1 as presented.
Moved: Honda Seconded: Burbidge
Food Access Policy Development
Passed: Unanimousty; 3-0
Senior Planner Janet Shull presented information on this item. There was no public comment.
Chair Celsk� thanked Ms. Shull for a nice presentation and then asked how staff will measure the
effectiveness of the plan. How will evaluating the plan be incorporated? Ms. Shu(1 used
community gardens as an example, stating that the growth in number of community gardens will
be measureable. Ms. Shull suggested that some of the measurable data is gathered through
census data. The question was raised about at what point staff would be able to receive census
data.
Committee member Burbidge expressed interest in the distribution of grocery stores. Ms. Shull
commented that Federal Way is well represented by restaurants. Based on similar data from
comparable cities, Federal Way had very good grocery representation, whereas Sea Tac really
struggled with groceries. It was also noted that fast food estafitishments are responding to
residents' desires for healthier eating and dining choices.
Mar. 20, 2012
Consent
Resolution
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Land Use/Transportation Committee Page 4 March 5, 20
Committee member Honda spoke of personal experience as an extended census household and
stated she was not sure if she husts census data.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Honda Passed: Unanimousty; 3-0
4. OTHER
5. FUTURE MEETING
The next LU'i'C meeting will be Monday, March 19, 2012 at 530 PM in City Hal! Council Chambers.
6. ADJOURN
The meeting adjourned at 6:40 PM.
Attest:
Darlene LeMaster, Administrative Assistant II
COMNIITTEE APPROVAL:
Bob Ceiski, Chair Jeanne Burbidge, Member Susan Honda, Member
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