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PRHSPSC MINS 03-13-2012City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 13, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Susan Honda, Committee member Roger Freeman, and Committee member Linda Kochmar. Council Members in Attendance: Council member Jeanne Burbidge. Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director, Parks, Public Works and Emergency Management, Amy Jo Pearsall, City Attorney, Patrick Doherty, Community & Economic Development Manager, Alexa Heidrich, Planning Intern, and Mary Jaenicke, Administrative Assistant II. Guest: None Chair Honda called the meeting to order at 5:33p.m. Chair Honda stated that Committee member Freeman would be late Public Comment: None Commission Comment: None APPROVAL OF SUMMARY Committee member Kochmar moved to approve the February meeting summary. Chair Honda seconded. Motion passed. BUSINESS ITEMS Washington Traffic Safety Commission (WTSC) Grant – Traffic Lidar Systems Chief Wilson provided the background information. This Washington Traffic Safety Commission (WTSC) grant provides funding to law enforcement agencies for school zone speed enforcement. This grant will provide the City of Federal Way Police Department funding for two Lidar Systems. The cost for the two systems is $7,232.00. Committee member Kochmar moved to forward the proposed grant funds request to the March 20, 2012 City Council consent agenda for approval. Committee Chair Honda seconded. Motion passed. Purchase of a Late Model SUV for the Police Department for $35,000 or less from the Seizure Account Chief Wilson provided the background information. Currently there are 11 vehicles allotted to the Special Investigations Unit (SIU). The SIU is currently using 10 vehicles. They are recommending reducing the total number of vehicles being used from 10 to 9. There is a 10th vehicle being used for the bait car program and that is funded through insurance; the city only has to pay for the maintenance of that vehicle. They are recommending purchasing a large used SUV which would be assigned as a command vehicle for the Valley SWAT. Because of its size, it would be used to carry team members, deliver equipment and conduct surveillance. This car will replace a Ford Fusion, which is a smaller size sedan. There is also a 2004 Pontiac Grand Prix, and the Department would like to auction that car to recoup some of the cost for the SUV. Committee member Kochmar asked if there has been any discussion regarding having our own in-house auto repair. Chief Wilson answered that at this time we have contracts with two local businesses that are providing services for city vehicles. There has been some discussion with the Federal Way School District (FWSD). The overhead costs would need to be studied. Mr. Roe stated the Capital costs would also need to be looked at. The initial startup would be very high. Committee member Kochmar moved to forward the recommendation to purchase a late model SUV to replace Command Vehicle #5701 with seizure funds to the March 20th City Council Consent agenda for approval. Chair Honda seconded. Motion passed. Diversity Commission Ms. Pearsall provided the background information. The proposed ordinance removes two of the responsibilities and objectives. These are being removed due to staff resources. There is also a change to how often the Diversity Commission will meet. Instead of meeting monthly, they are now meeting quarterly. Committee member Kochmar moved to forward the proposed ordinance to First Reading on March 20, 2012. Chair Honda seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday March 13, 2012 Summary Page 2 K:\PRHSPS Committee\2012\031312 min.doc Allocation of Funds from the City Center Redevelopment Fund for the Proposed Interim Sculpture Park and other Expenses Related to City Center Redevelopment Efforts Patrick Doherty provided the background information. At this time the design is conceptual only. There will be a meandering path with approximately six sculptures. A standard pad will be built, so there will be a limit to the size of the sculptures, and that will be communicated to the artists. The total cost of this work is approximately $8,500.00. There is approximately $120,000.00 in the City Center Redevelopment Fund. Mr. Doherty stated that there have also been other expenditures associated with the City Redevelopment efforts. Some of those expenditures include utility payments and maintenance of City-owned properties, professional services such as sketches for potential development, ads for RFQ’s and signage. Committee member Kochmar asked if there is any type of liability insurance in case the sculptures are damaged. Mr. Doherty answered that the City’s insurance will pay up to $25,000.00 for damages. If the damage is more than $25,000.00 we can ask the insurance company to pay more. If they decline the request then there will be negotiations with the artist. Council member Burbidge asked if this was common with other cities that have a sculpture park. She would like some research done on what their agreements are with the artists. Chair Honda stated that the Arts Commission has the artists sign a form stating that the city has no liability and is not responsible if something should happen to the artwork that is hung in City Hall or the Dumas Bay Centre. The artist would have to assign a value to the sculpture. Ms. Pearsall stated that very rarely is the artwork that is hung in the galleries valued over $25,000.00 so it is generally not an issue. She said that this is usually negotiated up front with the artist. Council member Burbidge asked it there would be a height limit. Mr. Roe answered that there would need to be some consideration to this. There would be a concern that if it was too tall, it could get blown over in the wind or pushed over. Ms. Heidrich stated that the city is only offering minimal help in installing the sculpture. The artist will be responsible for the majority of the installation. Committee member Freeman arrived at this time (6:02). The approximate timeframe is to have the sculptures installed in April and remain for six months. Mr. Roe commented that this project is being worked into city staff’s work plans. This is a very busy time for Parks Maintenance staff. The storm cleanup has taken a lot of time, and fields still need to be prepped for upcoming tournaments. Completion of the project may not happen in the first part of April. Committee member Kochmar moved to approve the potential expenditures of up to $30,000 from the City Center Redevelopment Fund for the Interim Sculpture Park, maintenance and utility payments for City-owned properties, professional services, advertising, signage and miscellaneous expenses related to City Center Redevelopment efforts, and place this item on the City Council’s consent agenda of its March 20, 2012 regular meeting. Committee member Freeman seconded. Motion passed. Ms. Pearsall clarified that this item will be placed on the consent agenda. PENDING ITEMS Chair Honda asked the committee if Banners could come off the agenda under pending items. Mr. Roe commented that we have already received one call from an organization wanting to put up a banner. Currently there is no infrastructure that crosses the road. There is infrastructure for the side banners. At this time, there is not a budget for the banners. Chair Honda asked who would be approving the banners that will go up. Mr. Roe answered that it would most likely be an Administrative review. Public Works staff will be in charge of putting the banner up and taking it down. A permit will also need to be submitted. After the discussion it was decided to leave banners on the agenda under pending items. NEXT MEETING April 10, 2012. ADJOURNMENT Meeting adjourned at 6:13p.m. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday March 13, 2012 Summary Page 3 K:\PRHSPS Committee\2012\031312 min.doc