PRHSPSC MINS 03-13-2012City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, March 13, 2012
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Susan Honda, Committee member Roger Freeman, and
Committee member Linda Kochmar.
Council Members in Attendance: Council member Jeanne Burbidge.
Staff Members in Attendance: Brian Wilson, Chief of Police, Cary Roe, Director, Parks, Public Works and
Emergency Management, Amy Jo Pearsall, City Attorney, Patrick Doherty, Community & Economic Development
Manager, Alexa Heidrich, Planning Intern, and Mary Jaenicke, Administrative Assistant II.
Guest: None
Chair Honda called the meeting to order at 5:33p.m.
Chair Honda stated that Committee member Freeman would be late
Public Comment: None
Commission Comment: None
APPROVAL OF SUMMARY
Committee member Kochmar moved to approve the February meeting summary. Chair Honda seconded.
Motion passed.
BUSINESS ITEMS
Washington Traffic Safety Commission (WTSC) Grant – Traffic Lidar Systems
Chief Wilson provided the background information. This Washington Traffic Safety Commission (WTSC) grant
provides funding to law enforcement agencies for school zone speed enforcement. This grant will provide the City
of Federal Way Police Department funding for two Lidar Systems. The cost for the two systems is $7,232.00.
Committee member Kochmar moved to forward the proposed grant funds request to the March 20, 2012 City
Council consent agenda for approval. Committee Chair Honda seconded. Motion passed.
Purchase of a Late Model SUV for the Police Department for $35,000 or less from the Seizure Account
Chief Wilson provided the background information. Currently there are 11 vehicles allotted to the Special
Investigations Unit (SIU). The SIU is currently using 10 vehicles. They are recommending reducing the total
number of vehicles being used from 10 to 9. There is a 10th vehicle being used for the bait car program and that is
funded through insurance; the city only has to pay for the maintenance of that vehicle. They are recommending
purchasing a large used SUV which would be assigned as a command vehicle for the Valley SWAT. Because of its
size, it would be used to carry team members, deliver equipment and conduct surveillance. This car will replace a
Ford Fusion, which is a smaller size sedan. There is also a 2004 Pontiac Grand Prix, and the Department would like
to auction that car to recoup some of the cost for the SUV. Committee member Kochmar asked if there has been any
discussion regarding having our own in-house auto repair. Chief Wilson answered that at this time we have contracts
with two local businesses that are providing services for city vehicles. There has been some discussion with the
Federal Way School District (FWSD). The overhead costs would need to be studied. Mr. Roe stated the Capital
costs would also need to be looked at. The initial startup would be very high. Committee member Kochmar
moved to forward the recommendation to purchase a late model SUV to replace Command Vehicle #5701
with seizure funds to the March 20th City Council Consent agenda for approval. Chair Honda seconded.
Motion passed.
Diversity Commission
Ms. Pearsall provided the background information. The proposed ordinance removes two of the responsibilities and
objectives. These are being removed due to staff resources. There is also a change to how often the Diversity
Commission will meet. Instead of meeting monthly, they are now meeting quarterly. Committee member
Kochmar moved to forward the proposed ordinance to First Reading on March 20, 2012. Chair Honda
seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday March 13, 2012 Summary
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Allocation of Funds from the City Center Redevelopment Fund for the Proposed Interim Sculpture Park and
other Expenses Related to City Center Redevelopment Efforts
Patrick Doherty provided the background information. At this time the design is conceptual only. There will be a
meandering path with approximately six sculptures. A standard pad will be built, so there will be a limit to the size
of the sculptures, and that will be communicated to the artists. The total cost of this work is approximately
$8,500.00. There is approximately $120,000.00 in the City Center Redevelopment Fund. Mr. Doherty stated that
there have also been other expenditures associated with the City Redevelopment efforts. Some of those expenditures
include utility payments and maintenance of City-owned properties, professional services such as sketches for
potential development, ads for RFQ’s and signage. Committee member Kochmar asked if there is any type of
liability insurance in case the sculptures are damaged. Mr. Doherty answered that the City’s insurance will pay up to
$25,000.00 for damages. If the damage is more than $25,000.00 we can ask the insurance company to pay more. If
they decline the request then there will be negotiations with the artist. Council member Burbidge asked if this was
common with other cities that have a sculpture park. She would like some research done on what their agreements
are with the artists. Chair Honda stated that the Arts Commission has the artists sign a form stating that the city has
no liability and is not responsible if something should happen to the artwork that is hung in City Hall or the Dumas
Bay Centre. The artist would have to assign a value to the sculpture. Ms. Pearsall stated that very rarely is the
artwork that is hung in the galleries valued over $25,000.00 so it is generally not an issue. She said that this is
usually negotiated up front with the artist. Council member Burbidge asked it there would be a height limit. Mr.
Roe answered that there would need to be some consideration to this. There would be a concern that if it was too
tall, it could get blown over in the wind or pushed over. Ms. Heidrich stated that the city is only offering minimal
help in installing the sculpture. The artist will be responsible for the majority of the installation.
Committee member Freeman arrived at this time (6:02).
The approximate timeframe is to have the sculptures installed in April and remain for six months. Mr. Roe
commented that this project is being worked into city staff’s work plans. This is a very busy time for Parks
Maintenance staff. The storm cleanup has taken a lot of time, and fields still need to be prepped for upcoming
tournaments. Completion of the project may not happen in the first part of April. Committee member Kochmar
moved to approve the potential expenditures of up to $30,000 from the City Center Redevelopment Fund for
the Interim Sculpture Park, maintenance and utility payments for City-owned properties, professional
services, advertising, signage and miscellaneous expenses related to City Center Redevelopment efforts, and
place this item on the City Council’s consent agenda of its March 20, 2012 regular meeting. Committee
member Freeman seconded. Motion passed. Ms. Pearsall clarified that this item will be placed on the consent
agenda.
PENDING ITEMS
Chair Honda asked the committee if Banners could come off the agenda under pending items. Mr. Roe commented
that we have already received one call from an organization wanting to put up a banner. Currently there is no
infrastructure that crosses the road. There is infrastructure for the side banners. At this time, there is not a budget for
the banners. Chair Honda asked who would be approving the banners that will go up. Mr. Roe answered that it
would most likely be an Administrative review. Public Works staff will be in charge of putting the banner up and
taking it down. A permit will also need to be submitted. After the discussion it was decided to leave banners on the
agenda under pending items.
NEXT MEETING
April 10, 2012.
ADJOURNMENT
Meeting adjourned at 6:13p.m.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday March 13, 2012 Summary
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