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FEDRAC MINS 03-27-2012 CITY OF I - �► Federal Way City Council FINANCE�ECONOMIC DEVELOPMENT�REGIONAL AFFAIRS COMMITTEE [FEDRAC] Tuesday, March 27, 2012 Federal Way City Hall 5:30 p.m. Hylebos Room Meeting Summary (Preliminary until approved) 1. CALL TO ORDER 2. PUBUC COMMENT 3. COMMITTEE BUSINESS Action Topic Tttie/Description Presenter Page* or Dtscussion A. APPROVAL OF MINUTES: FEBRUARY 28, 2012 S. CAIN 2 Committee action required -- —__--- --------- ---____----__—__ ___-------- -- ---- B. CITY VISION UPDATE ON BUDGET�5O1C3 STATUS B. LINDQUIST 13 Discussion Information Only ---------- ---------------- -------- - -- --- --- -- ------------ ------------------------ C. EMERGENCY HOUSING REPAIR POLICIES B. LINDQUIST 14 Discussion ------------------ --- -- -- --- __ --- ----------- --- -------- -- Information Only D. HIGHLINE COMMUNITY COLIEGE 2012 CDBG FUNDING RECOMMENDATIONS B. LINDQUIST 23 Action 04/03 Council Consent ----- -------------------- - ------ --.__.-- -- - - ----- ---- _----- ---------- E. RESOLUTION TO APPROVE THE CLARIFYING AMENDMENT OF THE APPEALS P. RICHARDSON 65 Resolution PROCESS TO THE CAFETERIA PLAN 04/03 Council �.--- ---------------------- ---------_._....--- --- ------ ----- -- ---- F. PURCHASE OF SECTOR EQUIPMENT T. FICHTNER 72 Action 04/03 Council Consent ------------------------------ - --- - --- -- - --- G. AMEND ANIMAL LICENSE AND FIREARMS FEES B. WILSON 77 Action 04/03 Council Consent -------------- -- __ ------- ---- ------. -- — --- H. SEATTLE'S PROPOSAL TO EXTEND THE ALCOHOL SERVICE HOURS B. WILSON 79 Action 04/03 Council Consent --- --------- --- -------- -.._-- --------- — -- I. FEBRUARY 2012 MONTHLY FINANCIAL REPORT T. KRAUS $3 Action 04/03 Council Consent -- -- --------- ---- -- _----------- — � .I. VOUCHERS T. KRAUS 100 Action 04/03 Council Consent ' "Additional materials may also be d'utributed for review/action during the meering 4. OTHER: 5. FUTURE AGENDA ITEMS: 6. NEXT MEETING: Tuesday, April 24, 2011 Committee Members: Citv Staff: Dini Duclos, Chair Tho Kraus, Finance Director 253 835-2520 Roger Freeman Steve Cain, Exe Ass't 253 835-2402 Bob Celski Steahen.Cain�citvoffederalwav.com ` GITY OF I FEDRAC March 27, 2012 '��- Federal Way Page 2 of 12 1. CALL TO ORDER By: Councilmember Duclos Time: 5:31 CommitFee Members in attendance:5:33 Dini Duclos _x_ Roger Freeman x_ Bob Celski x_ Other Council Members and/or elected officials in atFendance: Susan Honda, Linda Kochmar, Jeanne Burbidge Staff in attendance: Tho Kraus, Finance Director 253 835-2520 Steve Cain, Executive Assistant 253 835-2402 Thomas Fithtner, iT Manager 253 835-2547 Pat Rithardson, City Attorney 253 835-2570 Brian Wilson, Chief of Police 253 835-6711 Brook Lindquist, Executive Assistant to City Council 253 835-2401 Jay Bennett, Community Services Manager 253 835-2650 PatriCk Doherty, Community & Economic Development Director 253 835-2612 Guests/comments Greg Vicars City vision Phil Wamba City vision 2. PUBLIC COMMENT None 3. COMMITTEE BUSINESS. A. APPROVAL Of MINUTES: FEBRUARY 28, 2012 S. CAIN 2 Committee action required Discussion/Changes: Steve Cain, Executive Assistant Motion: Councilmember Celski moves to accept the minutes, second, motion passed CITY OF FEDRAC March 27, 2012 Federal Way Page 3 of 12 __ --- ____ _ __ ---. B. CITY VISION UPDATE ON BUDGET�501C3 STATUS B. LINDQUIST 13 Discussion 00:45 Information Only __.. , _. -- _--... Discussion/Changes. Brook Lindquist, Executive Assistant to City Council 253 835-2401 Discussion by Brook and City Vision, with a handout -(included - following signature page of this summary) - of their 501(c)(3) issues. WAACO is reviewing 501c3 application and will "shepherd" their application through the system. They presented a narrative budget. Application to Latino Community Fund as fiscal sponsor is in processes. Committee joins the discussion: Questions on funding, sustainability and donors Referred to page three of the handout for a summary of the funding. --------- - -------------------._... --.. -- ------ --- ------------ C. EMERGENCY HOUSING REPAIR POLICIES B. LINDQUIST 14 Discussion 6 :30 Information Only --------- -- - ------------------- -- -------- --------- - ---- Discussion/Changes: Brook Lindquist, Executive Assistant to City Council 253 835-2401 With direct CDBG funding, Federal Way is in position to continue the housing repair program previously administered by King County. Description of emergency criteria and funding guidelines and a draft application were included. Program is similar to Kent, Auburn and other KC cities. Since this is first year, there is a lot of learning to do. Staff will report back to the committee next year. Committee discussion: City staff will administer, will advertise for contractors (who will be preapproved and used in rotation). City will be responsible for permits. Funds are from CDBG and the number of citizens serviced depends on the repairs needed. Generally the repairs are small and provided on a first come first served basis. Will there be liens? Not really, it is more of a deed restriction Cost to householder? This is a grant, if property is sold within five years the cost is prorated. After five years it is forgiven Who will do the work? Community contractors? We cannot exclude outside contractors but will try to employ as many local and minority owned business as possible. ----------------------------------------- --- -___- -- - ----- ---- D. HIGHLINE COMMUNITY COLLEGE 2012 CDBG FUNDING B. LINDQUIST 23 Action � RECOMMENDATIONS 15:45 04/03 Council Consent ----------------- --- -- -- ----- ----- __ _ ----- ---- Discussion/Changes: Brook Brook provided handout (included) and discussed the background Lindquist, Executive Assistant to City Council 253 835-2401 Committee discussion: Highline relationship to SSRBi described by Patrick Doherty We pay for a dedicated person. Med tech - part of network but less activity StartZone is expected to create 60 jobs CDBG will give 35K funding for each FTE created Motion: Councilmember Celski moves to forward the proposed agreements to 4/3 Council consent agenda, second and passed. CITY OF FEDRAC March 27, 2012 Federal Way Page 4 of 12 _..,__ _ --- _ _ _ _ __ _ . _. __.. E. RESOLUTION TO APPROVE THE CLARIFYING AMENDMENT OF THE APPEALS P. RICHARDSON 65 R@SOIUt1011 PROCESS TO THE CAFETERIA PLAN 22:30 04/03 Council _ _ . ..... _ _ , _..._..... - _.... - - _..- ---- ---___ - - - - ------ - _ ___ .. ..,. ... .. - --- _ - - Discussion/Changes. Pat Richardson, City Attorney 253 835-2570 Requirement of the Internal Revenue Code and IRS has now approved the appeals process. Committee discussion: What is the rejection frequency? Pat not aware of any rejection of choices. City relies on third party Administrator to review appeals. Can the city step in? Pat needs to research that question. She needs be sure we preserve the integrity of the plan for all employees Motion: Councilmember Celski moves to forward the proposed resolution to the consent agenda for approval on 4/3, second and passed. ---___— --------______----- -__ ---- ------- - ---_.,---------------- ------ F. PURCHASE OF SECTOR EQUIPMENT T. FICHTNER 72 Action 26: 04 /03 Council Consent - - -----.�- ---- _ _ __ -----------,.. _._._ ----- ------ -- --- - --- - - -- ---- ---- __ ----- --_ -- --- — Discussion/Changes: Thomas Fichtner, IT Manager 253 835-2547 Thomas discusses the purchase Committee discussion: Appreciate the interesting sketch of data transfer process SECTOR to make information sharing more efficient - quicker data movement and transfer of information from license check to ticket, PD and court Chief Wilson comments that it will prevent duplicate actions. Also from 3G to 4G for quicker transfer IT pushing envelope, keeping abreast of technology. Motion: Councilmember Freeman moves for Option 1, second and passed. —_____�_��.--- -- --------------------------------- G. AMEND ANIMAL LICENSE AND FIREARMS FEES B. WILSON 77 Action 31:50 0 C Consent ------------- ---------- ---------- --- Discussion/Changes: Brian Wilson, Chief of Police 253 835-6711 Guns first, need to conform to a state mandate to reduce the fee. Animals - PD struggled with the fee - renewal rate is dropping, possibly economy problem Considering multiple year discount - labor savings off set Two officers by May and volunteers to help Send out literature, tossed with other junk for a 30% rate of return. Developing program for calling IT software to search records. Warning letters - problematic. To warn, need accurate data. Ideas: Media, signs and vehicles and vehicle wraps, farmers market (100 citations this year) Bumper stickers w/license Committee Discussion: At what point do we say it is not working? Chief would like to work through 2012 with full complement of officers. However, though there are losses, it is still less than KC costs. How find unlicensed pets? Via calls and other animal related activity. What is penalty? Small fine but also allow time to correct. GTY OP FEDRAC March 27, 2012 Federal Way page 5 of 12 Use newspaper to advertise need to license. Possibility of a lifetime license (one time) — pros and cons What is the value of licensing? Services like rescue, aggressive dog control (some have been shot), officers investigate various situations. Other thoughts: KC knocked on doors once upon time, not sure if it worked. Maybe a booth at RW&B festival (though dogs not allowed but often there). Motion: Councilmember Freeman moves option 1. second and passed. (But, he would like a discussion of long term license. Lifetime, perhaps? Chief will research for discussion at another meeting.) --------------------------- -----------____--------- ---- ------._.._--- ----------- ------- H. SEATTLE'S PROPOSAL TO EXTEND THE ALCOHOL SERVICE HOURS B. WILSON 79 Action 50:50 04/03 Cou n c il Co - — --------.._^.----- ---- ------------ -------- ------------ ---------------- Discussion/Changes: Brian Wilson, Chief of Police 253 835-6711 Chief dealt with alcohol issues for his entire career and has observed the problems. Seattle Mayor recommended -- the argument is public safety, too many resources required at closing time and other policing activities are neglected. It was suggested that Chief call Seattle Mayor but he did not, did not feel it was his place. Chief believes that FW will be negatively impacted - will put drunks on road at morning commute Committee discussion: BAL stays high for several hours When would proposal allow alcohol service? Now until 2:00 a.m. but proposal to extend hours from 2 to 4:00 am. Seems to be a move to increase liquor sales and tax revenue Seattle also concerned with parking downtown, looking to taxi service. Should there be a bartender training increase, to control intoxication? Motion: Councilmember Celski moves to forward the proposal to oppose changes to the WAC to the 4/3 Council meeting. ----- --___ -------- ----------------- ---- --- - -______— --------------- -- I. FEBRUARY 2012 MONTHLY FINANCIAL REPORT T. KRAUS 83 Actlon 1:01:00 04/03 Cou Co Discussion/Changes: Tho Kraus, Finance Director 253 835-2520 J Tho hand out and she highlighted numerous points. FEBRUARY 2012 MONTHLY FINANCIAL REPORT — HIGHLIGHTS February's report does not include the 2012 Carry-Forward Budget Adjustment which Council approved on 3/20/12. These adjustments will be incorporated in the March Monthly Financial Report. General & Street Fund Summarv — Pase 84 ■ Revenues exceed budget by $139K or 29�o with major variances in: o Above Budget: ■ $29K property tax ■ $25K criminal justice sales tax ■ $15K court revenue ■$147K building permits & fees (FWPS central kitchen at the Educational Services Center) ■ $42K miscellaneous/other CITY OP FEDRAC March 27, 2012 Federal Way Page 6 of 12 o Below Budget: ■ $77K sales tax ■ $37K gambling tax (card room closure) ■ Expenditures are below budget $766K or 129�0. o One-time programs not yet spent o Timing of payments o Some will be true savings Proqertv Tax � ■ Ytd 2012 revenue is above budget by $29K or 219�0 ■ Ytd 2012 revenue exceeds YTD 2011 by $94K or 134�0 ■ Bank owned foreclosures — property tax will be paid when property is sold Sales Tax — Pa�es 86 & 87 ■ YTD 2012 revenue is below YTD budget by $77K or 3.89'0 ■ YTD 2012 revenue is below YTD 2011 by $53K or 2.79�0 ■ Estimated 2012 sales tax $10.6M to come in $272K or 2.59�o below 2011 actual ■ YTD 2012 Compared to YTD 2011 by Category: o Retail Trade down $10K ■$6K decrease from electronics & appliance store ■$5K decrease from book store closure ■$5K decrease from major discount retailer ■$4K decrease from general merchandise retailer in the Commons ■ $9K increase auto sales ■ $2K increase video game store o Services up $1K ■ $18K decrease from amusement park due to reporting category change to real estate ■ $18K decrease from technology companies ■ $25K increase result of 2004-2008 audit from casino that has since closed ■ $7K increase from other restaurants/drinking places ■ $7K increase from hospital o Information down $3K ■ Overall decrease in cellular/phone from various vendors o Construction down $33K (major road construction project) ■ $15K decrease from Triangle Project ■ $37K increase from FWSD projects ■ $59K decrease from Pac Highway road construction (DOR error, they deducted $59K in February and gave it back in March) o Government down $9K ■ decrease from businesses that did not provide their SIC code o Finance/Insurance/Real Estate up $6K ■$11K increase from amusement park changing reporting from services to real estate category ■ $8K decrease from credit union incorrectly reporting to City in 2008 & 2009 (deduct in 2012) o Wholesaling down $4K ■ $17K decrease from sale of fire truck in 2011 ■ $12K increase from computer/software computer ■ YTD 2012 Compared to YTD 2011 by Area: o S 348 Retail Block down $1K ■ $3K decrease from electronics & appliance store CITY OF FEDRAC March 27, 2012 Federal Way Page 7 of 12 ■ $2K increase from building & garden center o The Commons down $11K ■ $5K decrease from book store closure ■ $4K decrease from major general merchandise retailer o S 312 to S 316 down $7K ■ $5K decrease from discount retailer o Pavilion Center down $5K ■ $6K decrease from electronics & appliance store ■ $2K increase from book store • Preliminary YTD March Sales Tax (detailed information will be presented in March's report) below LOCAL RETA/L SALES TAX REVENUES Year-to-date thru March Favorablel(Unfavorable ) 2011 2012 Changefrom2011 2012Actualvs8udget Month Actual Budget Actual $ % S % Jan $ 818,614 $ 831,802 $ 896,190 $ 77,576 9.5% $ 64,388 7.7% Feb 1,153,192 1,163,241 1,022,314 (130,878) -11.3% (140,927) -12.1% MBr 751,420 777,655 792,916 41,496 5.5% 15,260 2.0% Apr 805,675 796,086 - - - - - AAay 949,316 920,102 - - - - - Jun 847,896 799,365 - - - - Jul 928,023 846.134 - - - - - Aug 964,978 954,767 - - - - Sep 927,080 915,256 - - - - - Oct 919,528 882,911 - - - - Nov 853,465 893,375 - - - - - Dec 939,194 805,304 - - - - - YTDTotal a 2,723,231 3 2,772,699 $ 2,711,420 $ (11,811) -0.4% 5 (61,279) -2. Annual Total S 10,858,381 S 10,586,000 n/a n/a n/a n/a n/a LOCAL RETA/L SALES TAX REVENUES Year-to-date thru February Favorable/(Unfavorable) 2011 2012 Changefrom2011 2012ActualvsBudget Month Actua/ Budget Actual $ � S % Jan $ 818,614 $ 831,802 $ 896,190 $ 77,576 9.5% $ 64,388 7.7qo Feb 1,153,192 1,163,241 1,022,314 (130,878) -11.3% (140,927) -12.1% YTD Total S 7,977,811 3 1,995,044 $ 1,918,504 $ (53,307) -2.7% S (76,539) -3.8 Annual Total :10,858,381 S 10,586,000 n/a n/a n/a n/a n/a Utilitv Tax - Pa�es 87 & 88 • YTD 2012 revenue exceeds YTD budget by $66K or 2.89'0 • YTD 2012 Compared to YTD 2011: o Electricity - minimal change o Gas down $14K (provider 49'o rate decrease effective Nov 2011 offset by higher consumption) o Solid waste up $65K (timing of payments) o Phone down - minimal change o Cellular down $12K (data services not taxable and overall decrease) ■ 2012 budget of $12.4M is $648K or 5% less than 2011 actual (390 decrease from 2011 budget) o Projected phone to decrease by 159'o and cellular by 59�0 CITY OF FEDRAC March 27, 2012 Federal Way Page 8 of 12 REET— Pa�e 89 ■ YTD 2012 revenues of $125K is below YTD 2011 by 381K or 75% o Down $199K or 61% compared to budget ■ 2012 estimate is $1.4M, consistent with 2009, 2010 and 2011 revenue collections of $1.4M to $1.5M ■ YTD Significant Transactions: 0 2012: Lowe's Home Improvement (sold for $5M /$25K tax) 0 2011: Palisades Apartment (sold for $67.SM /$334K tax) Woodmark Retirement (sold for $9.2M / $45K tax) Vacant Business Building (sold for $4.4M /$22K tax) Vacant Lot (sold for $2.OM / $10K tax) Gamblin� Tax — Pa�e 89 ■ YTD 2012 revenue of $48K: o Below budget by $37K or 43�0 o Below YTD 2011 by $22K or 319�0 • Major cardroom closed January 2012 o The $468K annual revenue will be reduced by $300K as a result Police Overtime — Pa�e 91 � YTD 2012 Non-billable overtime of $123K ■ Exceeds YTD 2011 by $10K or 99'0 ■ Exceeds YTD budget by $18K or 17% ■ Due to Light Duty, Disability, Vacancies, Military Leave ■ Police Department is aware and are monitoring/managing overtime Jail Services — Pa�e 91 ■ Modified table for 2012 SCORE tracking 0 2012 Total budget of $2,887K and is comprised of: ■ M&O = $2,305K ■ Debt = $525K ■ Reserves = $582K 0 2011 total cost of $4,304K includes $1,621K one-time SCORE start-up and transition costs ■ Payment in February 2012 is for: o Non-SCORE jail service providers during the transition to SCORE 0 lail alternatives ■ As of March 1� all inmates are housed at SCORE ■ Budget Concern & Efforts to Address o Contracted bed revenue, estimated 75 beds for $3.7M revenue o Use of 1-Time Sources in 2012 totaling $4.9M o SCORE estimated Federal Way 2012 total Cost to be $2.3M o SCORE may be able to cover some of 2012 contracted bed revenue shortfall by using on 1-time expenditure savings. Will know better once SCORE closes out 2011 books. o SCORE preliminary 2013 Federal Way estimate is $4.6M (an increase of $2.3M from 2012) o City's preliminary 2013 SCORE budget estimate is $3.2M o City 2013 SCORE budget shortfall is roughly $1.4M o Finance Committee (in particular Renton, Auburn and Federal Way) worked on Financial Model ■ Developed incremental cost ■ Marketing Scenarios — contracted beds and rates CITY OP FEDRAC March 27, 2012 Federal Way Page 9 of 12 Animal Services — Pa�e 92 ■ 2012 Budget is comprised of $153K revenue and $330K expenditure for a net cost of $177K o Budgeted net cost is lower than the $400K -$500K estimated cost had City stayed w/King Co. ■ YTD 2012 license revenues total $9K o$13K or 609'o below YTD 2011 o$26K or 75% below YTD budget ■ YTD 2012 expenditures total $34K o$5K or 12�o below YTD 2011 o$19K or 35% below YTD budget ■ YTD 2012 net cost is $20K o$6K or 48�o above YTD 2011 o$2K or 11�o above YTD budget Red Li�ht Photo — Pa�e 93 ■ Annual revenue estimate is $830K • YTD 2012 net revenues total $198K o$2K or 19�o below YTD 2011 Court Revenue — Pa�e 94 ■ Annual revenue estimate $1.5M ■ YTD 2012 net revenues total $227K o$16K or 7�Yo above YTD 2011 o$15K or 7�o above budget ■ Increase in court revenue is due to timing of receipts for shared court costs of $12K General Recreation Pro�rams — Pa�e 95 ■ YTD 2012 revenues tota) $86K and is below YTD 2011 by $7K or 7% ■ Decrease primarily in Arts & Special events o a major dance program that took place in January of last year will begin in March of this year Federal Wav Communitv Center— Pa�e 96 ■ YTD 2012 Revenues total $280K o Exceeds YTD budget by $26K or 109�0 o Exceeds YTD 2011 by $14K or 59�0 o Continue to see shift from daily drop in to membership passes ■ Net increase of $13K compared to YTD budget ■ Net increase of $3K compared to YTD 2011 o Continue to see increase in fitness classes/fitness training (Silver Sneakers enrollment, specialty fitness training classes, personal training programs) ■ Increase of $7K compared to YTD budget ■ Increase of $3K compared to YTD 2011 o Youth Athletic Programs (Passholder P.E., Kidz Love Soccer, Basketball Life) ■ Increase of $5K compared to YTD budget ■ Increase of $3K compared to YTD 2011 o Rentals (Return of long-term meeting group and church rental clients, special event bookings) ■ On target with YTD budget ■ Increase of $5K compared to YTD 2011 CITY OP FEDRAC March 27, 2012 Federal Way page 10 of 12 ■ YTD 2012 Expenditures total $277K o Below YTD budget by $22K or 7�0 o Below YTD 2011 by $14K or 5% o Medical premium true savings, utility payments timing difference ■ Utility Tax Contribution o Reserves = Annual Budget $87K / YTD Actual $0 (Transfer from Utility Tax by year-end) o Operations = Annual Budget $619K / YTD Actual $0 ■ Ending Fund Balance o End of Year Budget $921K / YTD Actual $949K o Reserved for capital maintenance and replacement Dumas Bav Centre - Pa�e 97 ■ YTD 2012 Revenues of $88K o Exceed YTD Budget by $13K or 17�0 o Exceed YTD 2011 by $16K or 22% ■ YTD 2012 Expenditures of $89K o Below YTD Budget by $9K or 9�0 o Exceed YTD 2011 by $3K or 49�0 ■ Ending Fund Balance o End of year Budget $11K / YTD Actual $239K o Reserved for deferred maintenance Committee discussion: Comments on the Dumas Bay Centre's positive cash flow after the 2009 suggestion that it be closed. Exoressed appreciation for departments' work to achieve the positive results. Questions on construction - most construction is road projects. Sales tax and REET-tax exempt sales, include items like mobile homes. Tho to provide complete list. Pg 94 - crime rate, formula and budget effects. Motion: Councilmember Freeman moves to forward approval of February financial report to 4/3 consent agenda, second and passed. ----------___---- -------_...------ --- -- ------ ---__-------- --- — J. VoucHeRS T. KRnus 100 Action 1:27:3 04/03 Council --- -- ---__— - — -------- -- 0 Consent Discussion/Changes: Tho Kraus, Finance Director 253 835-2520 Voucher subdivisions - list of acronyms New Report to Council via Email Beginning with April's FEDRAC voucher report, Council will receive, via email, a report that groups payments by general ledger title which will provide better categorization of expenditures. Hard copies will not be distributed (frugal innovation). Description Index CC = City Council CD = Community & Economic Development Department (excluding Human Services & Economic Development) CiTY OF FEDRAC March 27, 2012 Federal Way page 11 of 12 CDED = Community & Economic Development Department, Economic Development Division CDHS = Community & Economic Development Department, Human Service Division CHB = City Hall Building DBC = Dumas Bay Centre, including Knutzen Family Theatre FI = Finance Department FWCC = Federal Way Community Centre FWCC/PRCS = Federal Way Community Center and General Recreation HR = Human Resources, Human Resources Division HRCK = Human Resources, City Clerk's Office Division IT = Information Technology Department LAW = Law Department MC = Municipal Court MO = Mayor's Office PARKS = Parks, for Noxious Weed Payments PKF = Parks Department, Facilities Division PKM = Parks Department, Maintenance Division PRCS = Parks Department, General Recreation & Cultural Services Division PD = Police Department PW = Public Works Department PWEOC = Public Works Department, Emergency Operations Center Division PWFLT = Non-Police Fleet & Equipment PWST = Public Works Department, Street Division PWTR = Public Works Department, Traffic Division PW/SWM or SWM = Public Works, Surface Water Management Division RM = Risk Management SWR = Solid Waste & Recycling Hi�hli�hts ■ Paid a total of $9,583.71 in utility tax rebates to 69 residents, average payment of $139 ■ Paid noxious weed assessment totaling $865.17 - a lot of transactions, minimal amounts ■ Refunds to customers who had credit balances for Community Center and General Recreation total $7,981.41- a lot of transactions, minimal amounts Note: Electronic payments maybe out of sequence. Committee discussion: Expressed appreciation for the additional report. There will be no change in packets, this new report will be emailed, for convenience only, no different information. Waste Management payment, final storm cost? Not final, may be more costs and some costs may be eligible for FEMA funds. Adjustments still possible Motion: Councilmember Celski moves the approval the vouchers and forward to 4/3 Council, second and passed. tITY OF , FEDRAC March 27, 2012 Federal Way Page 12 of 12 4. OTHER: Tho reports that Finance received service proposals from seven banks. 5. FUTURE AGENDA ITEMS: 6. NEXT MEETING: Tuesday April 24 , 2011 Meeting adjourned 7:07 p.m. � • Attest: Steve Cain, Executive Assistant COMMITTEE APPROVAL: �. _ � ini Duclos Roger man Bob Celski Committee Chair Committee Member Committee Member .,�. � '��,,, "',� � � �1► � „-�a � `'�� l� � � �� ,.,� � �� r�nrte�trrzg l�J��e �a�ts �lr�rv�. ��c � � v i �'t � n . c� r�p March, 2012 City Vision 31712 7�' Ave So Federal Way, WA 98003 Tel: 206-919-3559 Email: greg.vicars_@fwcityvision.org . � .�."�``'.,,��, ^ � r �. 4 � �._ .+' connaeting{hedots . 5 Year Narrative Budget for City Vision 1. Liability insurance of $700.00 annually will be paid as soon as 501 c3 is establishe:d we are anticipating that it will happen in the second qua�ter of 2012 and each subsequent year of operation. 2, The Administrator position is one of the keys to our success, we believe. By having a part-time paid staff member this will maintain the continuity of City Vision. This was discussed in great detail as we were forming and a!I members found greatvalue in having at least one paid staff member. Below is table for the next 5 years showing description of wages with yearly calculations. Administrator Wages 1st year 2nd year 3rd year 4th year 5th year $6,420 $7,800 $9,360 $14,040 $15,600 The first year wages is based on 8 hours a week at $15.00 per hour X 52= $6240 The Second year wages is based on 10 hours a week at $15.00 per hour X 52= $7800 The third year wages are based on 10 hours a week at $18.00 per hour x 52 =$9360. The fourth year wages are based on 15 hours a week at $18.00 per hour x 52= $14,040. The Fifth year wages are based on 15 fiours a week at $20.00 per hour X 52 =$15,600. 3. Training and Marketing is brochures and training classes for members to develop leadership skills, the fourth and fifth year will be trainings that will be centered on Grant writing training for all types of businesses to create economic growth and jobs in Federal Way. Training & Marketing 1st year 2ndyear 3rdyear 4th year 5th year $1,3U0 $1,450 $1,450 $2,500 $5,000 4. Office 8 printed material is for photocopies, markers, easel paper and other miscellaneous office supplies, the fifth year as no funds because it will be absorb into Training budget for this year only. Office and printed material 1 2�' year 3`� year 4�' year 5"' year $150 $200 $200 $200 $0 , 5. Website hosting and management, this will included funds for contracted IT personnel to maintain site, as weil as annual domain name charges and annuai web fees. The website will be the backbone City Vision, our goal is that it will have all the resources in our City that is easy to use and where citizen can connect their need with resources in our community Website hosting and management 1g� year 2"� year 3"� year 4�' year 5�' year $1,800 $2,500 $3,500 $4,000 $4,000 6. Initial Expenditures this includes initial webhosting fee $1000, 501C3 filing $400 And WAACO legal fee $100 this is to review our 501 c3 papecwork and then pro bono of shepherding paperwork through process. 7. Administrative this is annual audit and financial fees, and grant research Administrative 1 s � year 2 year 3 year 4"' year 5�' year $200 $200 $350 $400 $500 8. Sustainability after the completion of our Grant it is important to the health and well being of City Vision. Here is the Five year strategy to create sustainabiiity. In the first year we will begin a campaign to fund the operational cost of City Vision. We will ask Corporations and Individuals to support City Vision by donating $100 per year ($8.33 per month) our goal is to have 200 donors by the 5"' year which would generate $20, 000 annually which will cover our on- going operations cost. We wiil look for grants that will enhance our ability to connect resource with need and creating a thriving Federal Way community, by helping others find grant funding that build a healthy community, where we can, live, work and play. Sus#ainability 5 year Plan Total number of Donors Qrt1 Qrt2 Qrt3 Qrt4 total for year fY 1 0 0 10 25 35 fY 2 25 25 25 25 100 FY 3 9 9 9 9 36 ,FY 4 3 3 3 3 12 'FY5 5 4 4 4 17 Total Donors 200 Assumption each donor donating $100. Annually Grants in years 4$6000 and 5$10,OOO.would be used for city wide training for business and community development grant writing forum hosted by City Vision. Where business and non profits could come to leam how to connect with grant providers as well as leam how to make grants. Thank you for being our fiscal sponsor, and supporting our efforts to connect resources and need together in the Federal Way Community ,,..��""'.�'`"�.. ;� : • • �- vis��n ronnecting the dots www.fwcitwision.ora .,. _ ... Annual Incorne pr�tijec�crrass � � � <°•.°^,�°.�� ^�° '•.�° �t ' � �'� �'� � �� '� � � �� ; �� ` . '� � � "�, �� _��-� �, � � �� ' � � �t � � � � � , � �� -�� a ...is�w.�..s�� a'�"�"'�k . . �..�"m'''zd�'a,�,...;�'�2�w�� . � . .. � ��.�`.m+,��;ecc�.,.� •�' k �.�.�+ ��. � �� . , ..ars...« ,,.. r � . ,......:. ., u. ..a.w. , _ ....�, ».,;a�a.a��.,,.�a.�,..�,a.v, '� : Z� RevenueslDonations Grants multiple sorces S1(1,q00 �G! 5{3 $6�flOC? $10.9t�0 Donations Corpo�ate and indivival $3,5QQ $13,5W �17,f#N) $18,3i,ttl �2�,�{?Q' I To�i Revenues $i3,b4tf '�'l� $t7,1�l0 �2�,300 :63p,DOQ Ex�enS�s 8 �c�sts Liability insurance , $70Q $700 5700 $900 ��flQ' salaries 56,240 37�800 59,360 314�WW 515.6fl0 Training and Marketing $1,300 $1,450 ffi1,450 $2,500 S5,0t}0 office and printed material $15g 5200 $200 $200 �0 website hosting and management $1,800 $2,500 �,5� $4,000 54,��7 Inkial expenditure 3t,500 SO $0 50 50 Adm'uistraUve 5200 �2� $350 5400 $5ag Total Expenses 8 CosEs 511,840 :12.860 :45,560 522.04Q 326,QOQ EBIFDA :1,610 $5� :1.340 ;1,540' S4,QOt} E'�Pteciation $0 SO SO SO $0 �e�r ii,s�o S�a i�,�to i�,s4o �a;o�� €nferesE $0 SO SO SO SO PRETAX tNGt?f�� 51,640 5550 51,340 S1,S40 S4,U00 Net Operating Loss SO �0 3� 30 SO Use of t�let Operating Loss $0 St1 $0 SO S� Taxable Inwme a6,890 s0 $0 SO 5Q Income Tax Fxpe�e $0 SO Ep sp $p NETINGC?Af� :1,160 5550 :1,34Q �i��40 �4,AQ0 _ Net Frofit Mergin {°,�) $.6°h - .� _ _ overview The City of Federal Way Human Services Division gave City Vision bir#h through a World Caf� in March of 2010. We listened to concerns of our citizens and began to form an organizadon that would respond to the needs in Federal Way. We realized eazly on that we need to be more than a faith community organization, we needed to engage aq sectors of our city, from the Faith Communities, Human Service Providers, Business sector, Civic organizations, City Leadership, and Community at large if we were to make a difference in Federal Way. Our goal is to break down the barriers and silos and buitd a collaborative approach to connecting resource with need. We learned that there are many different resources availabie but not an easy way to connect to them. "City Vision is an overarching organizational umbrella for resources and entities that wish to serve the people of Federal Way. City Vision is a platform that provides me�ns for different organizations to be brought together, mobilized, and encouraged to be a common voice for the good of Federal Way and its' citizens. City Vision is a place to network and build bridges of relationship, collaboration, service, and encourage unity in the city. City Visicsn`s councii and b�oarcf is made �tp af�l( sectars nfour community which will steer and rn�rrt��e praposais �ttd "sd�, �nd cr�i:r aduice to organizations. however, it witl be t�e pe�ple jmembership) who will drive projeets and establish City Vision's collective voice. Sorvices Ofiered There is a not a common place for Human Service See;tor, F�usines� �'aith �cmimu�ity, Civic Clubs, and community at large to work on issues ccsllabc�rra�tively, E�reaking dqwn silos and work together on common issues that will kYen�frq��r city, City Visi�rt is tt�at place and the catalyst for change in our community E'or tiae commoz� g€sod. We calt it . "connecting the dots" Focua The chal(enge is that there many great resources in Federal Way but they don't always connect with the need. The focus of City Vision is bring all these assets together to identfiy them and then let the community know how to access them. City Vision is also charged with leaming where the holes are in resources and find ��cutiv� sc�tutiar� by paClak�rating t�gethex �vrfh all secte�rs of our city to develop strate�s`es and aetian� plans that filis these v�ricis, tl�ereby creating a better and more vibrxnt place to iive. "f'tte GiYy c��'�ed��af Wny is rich in diversity where 52%are non Hispanic White, 22% foreign bom, 25% under 17 years old and a community Ciry Vision y�her� over 1 i�U languages are sperke. We a� esnsidered ane nf th� m�a�c diverse ��s�ntt�aunities in the state, �'c�eral Way has +aver 9t} faizh cornmuniries whieh �mpact ttt� sn�ial fabric af aur comrraunity, Because of this we nc'ed kp fiad ways to devetop the ability to tisten �nd to act in unity far al! o�our citir.cns. H�ri�g r�sr�urces and need� ts��thcr far tE�e �ammrsn goaci �r al I. City Vision will u�e a�+ari8ty of wa}rs'to facalit�te th� cat�n�ttiar► at rreed with capability: • Establist� ar� rna(r�fai� ar� ei�ac�ron}c dai�bas�a ac�cessible via currently available eledronic m�ii�. 7f�3 data would r,pnt�tn inhsmretinn abaut available resourcea and categorixett for rapid se�rch s�d hienti�caiion. • C32ls wii! also be c�ptur8d ar►d 8cr.essible for [denfif�iing resoUrces {funding and expertissj'to a'sd in de+retopin9 P�ISCts tha# address priority issues. •�ify V'�sion will devei€s� � r:adra of grartt wr�king tal�nt a€�tf prt�vitle tratning and support for prior�tiz+�d praj�ects. • City Vision wilt ��GOUra�e and ta�il}ta�er t�l�gbaration wtth i#s pa�tner organizationa, providing comrnrsrt#Cation �rtc� essentiak data c�pab�lities. • City Vision wil# pr�timot� and advocate far priarity need� through meetings, presentations, and local media, pubiic�aing tltt�s plann+�ef projsct� and results � completed projeds. In the future City Vision e�reci� to p!rovid� prcry'ect rnan�get»ent seCVices Slnce our founding, Elts OrganizaEiw� has achteved the following mllestones • Devebped an outstsrrdfng Boerd of Directas ,Boald of Advisas, and Council �► we have �rar#ed on a Severe Weath�r Sha�er Prottrc4l. '�"here vve�e d�iurches anc! valunteers in �"ederat Way ff�a# warrted zo serve our comrnun�y �tarin� severe weather, but no osre kne�e whiGh sheiter wss r��n and �rhere to s��zd folks in nee�l. Through many caElabarativ�s meetings wlth orpanlz�EiOns itrtarested. wsr were �tste; tv est8blish � NIQU with the �Ity. Mui�i Ser�+ic;e Ge�tter, and mukiple �hur�hes who-t+risri to Ge ready t� serve whart sevete �vreather happ�ns and �{ste n8�3d sfi�ker. • We are �searching creatnre �iutian Ro reduce ihe numbet trf ilame&t(G violESnce cases in �eda�alWay. By c�sllabo�a#ing with a cross sec�lr�n af our r.ommunity �ncluding, Fluman Service pravtd+ats, the F�deral �tl�y Gour# S�Stem, thts �ity tr� Fed�3r�i YVay; 15 f�i�h comrnuniti�s, and we are als�s workirtg wttl� tt�e leadsrsttip. of �AWN to expinre ways to bettar aduc�te� atl facets n�f ou� c�cm�unicy, gnd creafe a rr�ntnr�n9 A�9ram for the at�user�. • Brought togefher muEiple otganizatia�� lh�i were worktr�g on: same �ssue af htumart Trafficking to r.t�ie a�clttrbration enviroment and deu�lop � t�nif�rr,i ef�c�rt to ec3�cate Federal Way on kfuman 7'raffick3ng 8r�d h��p idenifi�cf tt�e stgns of yault� th�t �r� be�ng targeted. Hei�qd dev�lt�ped ci�rcu3ur�r to tak� intn the privai� �nd publ#a schools. . City Vision Success factors City V'�sion provides a tne�ns tv aar,neci �esourcea and needs together especiaNy with the ladc funds in the Human Sen+itxt ser»fqr of our city govemment. Doing sp will increase the quality of life for the residents of ttrd F�d�r�l w�y Gommunfty. • City Visitrrt is wo�fic�ng to baiki bridges of coc�eraiian with intentional conversations betweerr atl i� �y to identiiy n�eti& and re�ourcas and cutlect them all in a single �ocation , wher$ the�r �ar� k�s readily acc�a�ed. • Devolo� ppol of voiunteer resources through asast based community developmeM. � The management team has a track reooM of succeas achieving the goals of our organization and other organizations for which wa havs worked. • Membero of oyr c�mmurCiCy fully auppoR and believe in our misatan. • Success wlil be tradced thraugh "#he establlshmeirt of e manageable set af qroj�cis with measurabte �suits. These proje+�s witi be c{eated and priwitized by City Visicsn°s a)uncil st�udure maci� up nf established �irgan3zations reprebenting a broad spectrum af Fe�t�t�l Way quaCi� M Gfe r�rncem�. Flnancial Hi�hlight$ City. vsion Haa a Un�ed Way New Solutions Granf of $10,000 and is currently seeldng add�ional donations of $3500 in order to fulfip our missiort in the first year. Specificai{y, these, funda will be used as foliows: • Selaries: $6430 Annual for fir�t year see prbJedions for the next five yeara • Expenses: �5460.00 to pay for operational expen8ea. for first year, Liabilihr �nsurance web Devalppment &maintenance, office supplies, bus(ness cards, tr�i�ing, legal f�es, and afartup cost( filing fees, etc) Projec8�s Over the next five years are as follorvs: �umm � �z � ' , ,; , �� _ � � � '� � � � I' S 6 � !' d � '�� T R �t 3 � f # • '. (' F A � � ° 8 ��1�11W��' d '��i� �7,��.��e '��.��{� i "€c , �� a '� k � ��. � Tota� �� ' - �'It�q9i1 f4'�".E�6Qr„� '��$` � '�2��1! '_ 5�,4,D170' a �� < ;a ��TOA ' #t�61� � � � �1�'J+� r '�'# � �d93t" � y � t �W'�� S�t 9i1 i0 "° �p �7 ��'� . - ' fltt!4Gt � S�►6d ''� �l,3� �:t,��o ; H,tM�7 �� Ir�aro�� ; ;�p �,:. r, �� •�� flt � �� PtsTa�t tneorn�� `'. , "� ; = �i � #bl�Y " �` �1;5� � -{ �� i�� " f�00G:�� e intOrtteTau�St�iat= �t7� . . �.- y�; " �;q_ �; y ' € � � ;. < . , , � � � , Dtot IncamNSit u� ° ' ' 4 16G .. .. 64. ! ,. " �t 3+�4a.s # 28i�- . }t k1bD '. .. . � < y < � � , Nurrtber � Ice�rt�'�� S� ` tk �: �F;. �0 p �� Avarags t�atmrald�y p �.: �, a �.� � � , �. . ; Nur�tDar� o! ord� ; � � '� �,'I a. :� � � a City'Visit�r� Manapement Team City Visian is ted by Creg �cars whcr hss best� in the non�profit wq�id fqc 7 y�ars. Gr�g Vicars has auccess#uliy been a ieader with Sound �tliance for the p��t 7 years in serving t�e Puget Saund Region c�n Sys#ernic iic issuss� that impact our �rnrr�uniiie� su�h �s JUbs. �nvironmental, �duca�ic�n, and Go�nmurlkty S�f�ty durinq a disast�3r, 7'he Sound �if)atace has beeR 5uccessful state 1.�i�►�tive Actiorr fbr J�bs Bil)s that oreat�! green jobs with 51.4 Million dollars in tunding. Greg Vicars !s supported by a tesm which irrciudes Rarn 'faytnr, Phii Wambe, Stacy Clevetand, Ridc Mitler, and �rian INichaels that haue e�ctsr�siv+� axxperience running bcrth tor-prafit a�d r�on- proffit ventures. Specit�catty, aur t��m has saltd �xperi�r�� in r�r�!an�ing �vents, dnarketing to ihe focai cammuni#y and achi�ving kaY �Qals. They Mav� exc�lt�nE it�k�nin� ski!!s a?nd ar� weil cor�nected ir� �m��fty, with a passian i+� cr�:ate a more vibrant community for all our citizens. City Vision �'��. �o�C.,) a King County COMMUNITY DEVELOPMENT BLOCK GRANT Housing & Community PROJECT BENEFICIARY DATA 1 PROJECT FUNDING REPORT FORM King County Development Program Agency Name: Highline Community College CDBG Project No: C10283 CDBG Contract No: D39851 D... Date Project Completed: 12/31/10 CDBG Project Title: Highline Community College Small Business Development Center (the date you begin to use the facility to provide services) A. PROJECT BENEFICIARY DATA: � ' Race (Only for reporting period) #Total #Hispanic Single Head of Income (only for non-presumed � Instructions :lndicatetheunduplicatednumberofclientsby #Hispan�� Household benefitprojects) ', race or ethnic category who were served during the 2010 program year. (sonsA� ar I Unduplicated means that one person served by your agency was #�r°t�i , counted once during that year. Please count only those persons for white(��): 26 4 , whom you maintained written records. Indicate the number of clients BlacklAfrlcan Amencan(12): g who were single male or female heads of household. Head of Nousehold Asian(13): g Single Single Moderate �oW Ex<<emeiy Male Female (51-80%) (31-50%0) Low means a single pa'rent with dependent children. ,american ind�an�,aiaskan Native(�4): � �e�a of Heaa or �o-3o�ro� NaUve HawaiianlOther Pacific Islander(15); � ` Household Household ' Indicate the number of �lients based on HUD Income Guidelines that American IndianlAlaskan Native & White(16): were set forth in your King County Contract for CDBG Funding, Please note that client income group data is only required if your contract Asian & wnite(t�): 10 8 12 30 6 required verification of client income. eiacwa,rrican a,merican & white(�s): American IndianlAlaskan Native BlacklAfrican � American 19 : Other Multi-racial (20): � TOTAL: 48 4 B. PR�JECT FUNDING REPORT: (a) Other �on`solidated Plan Funds = HOME, E�G, HOPWA, specify each source separately in Column 8. b Other = An thin not covered in the revious fields ex. Tax Credits , s ecif in Column 8. Do not learre an column blank - enter $0 if no funds indicated. Non-King County CDBG Funding Sources — Year: 2010 1. 2. 3. 4. 5, 6. 7. 8. Section 108 Other Consolidated Appalachian Regional Other Federal StatelLocal Private Other Fund Source for Column 2 andlor 7 Total Loan Guarantee Plan Funds Commission " Specity Pund source (See (a) and (b) above) *Specify Fund in Column 8. Source in Column 8. $0 $0 $0 $12,175 $22,500 $0 $0 Sources: SBAISBDC, Federal Way General Fund $34,675 � �.j'�-� L..- �.v\ \ � � , King County COMMUNITY DEVELOPMENT BLOCK GRANT Housing & Community PROJECT BENEFICIARY DATA 1 PROJECT FUNDING REPORT FORM King County Development Pro�ram Agency Narne: Highline Community College SBDC CDBG Project No: C11283 CDBG Contract No: D D41125D Date Project Completed: CDBG Project Title: Federal Way SBDC Microenterprise (the date you begin to use the facility to provide services) A. PROJECT BENEFICIARY DATA: Race (Only for reporting period) #Total #Hispanic Single Head of Income Range Instructions Indicate the unduplicated number of clients by #Hlspanic Household race or ethnic category who were served during the 2011 program year. �:;�,n�.>, �,+ Unduplicated means that one person served by your agency was `"'�"'`''; counted once during that year, Please count only those persons for wnite: 20 1 wham you maintained written records. Indicate the number of clients s�acWatricanAmerican, 4 who w�re single male or female heads of household. Head of Household Asian: 4 s M� Fem� Moae�a�e �ow Exlremely American IrrdianlAlaskan Native: (5t-ao�) (31 �ow means a single parent with dependent children. He�aor Heaa or �o-so�i� NaGve Hawaiianl0ther Pacific �slander; Household Household Indicate the number of clients based on HUD Income Guidelines that American IndianlAlaskan NaGve & White: were set forth in your King County Contract for CDBG Funding. Please note that client income group data is only required if your contract Asian 8 White: 5 11 7 8 16 required verification of client income. e�ackl,4trican American & white: American IndianlAlaskan Native BlacklAfrican � American: Other Multi-racial : 2 TOTAL: 31 1 B. PROJECT FUNDING REPORT: (a) OYher Consolidated Plan Funds = HOME, ESG, HOPWA, specify each source separately in Column 8. b Other = An thin not covered in the reviows fields ex. Tax Credits s eci in Column 8. Do not leave an column blank - enter $0 if no funds indicated. Non-King County CDBG Funding Sources — Year: 2011 1. 2. 3. 4. 5. 6. 7. 8. Section 108 Other Consolidated Appalachian Regional Other Federal StatelLocal private Other Fund Source for Column 2 and/or 7 Total Loan Guarantee Plan Funds Commission * Specify Fund Source (See (a) and (b) above) • *Specify Fund in Column 8. Source in Column e. $ $ $ $4200 $13000 $ $ $17,200 ��..-�- �-�, �o t � � , King County COMMUNITY DEVELOPMENT BLOCK GRANT Housing & Community PROJECT BENEFICIARY DATA 1 PROJECT FUNDING REPORT FORM King County Development Program Agency Name: Highline Community College Start Zone CDBG Project No: C11211 CDBG Contract No: D D41125E... Date Project Completed: CDBG Project Title: Federal Way StartZone Microenterprise (the date you begin to use the facility to provide services) A. PROJECT BENEFICIARY DATA: Race (Only for reporting period) #Total #Hispanic Single Head of Income Range Instructions Indicate the unduplicated number of clients by #Hispanic Household race or ethnic category who were served during the 2011 program year. r� ��p��' Unduplicated means that one person served by your agency was ' counted once during that year. Please count only those persons for wnite: 2� ' Z whom you maint�ined written records. Indicate the number of clients Black/African American: 2Q who were sin le male or female heatls of household. Head of Household Asian: �p Single s��y� Modera�e �oW Extremely 9 A4ale Female (51-BO°/) (31-50%) Low American IndianlAlaskan Native: means a single parent with dependent children. He�aot He�aor �o NaNve Hawaiianl0ther Pacific Islander. 1 Househola Household Indicate the number of clients based on HUD Income Guidelines that American Indian/Alaskan Native & White: were set forth in your King County Contract for CDBG Funding. Please note that client income group data is only required if your contract Asian & White: 1 g 15 15 15 33 required verification of client income. e�ackl,4trican American & white: 1 American IndianlAlaskan Native BlacklAftican 2 American: Other Mul�-racial : 7 4 � TOTAL: 63 6 B. PROJECT FUNDING REPORT: ! (a) Other Consolidated Plan Funds = HOME, ESG, HOPWA, specify each source separately in Column 8. b Other = An thin not covered in the revious fields ex. Tax Credits , s eci in Column 8. Do not leave an column blank - enter $0 if no funds indicated. Non-King County CDBG Funding Sources — Year: 2011 1. 2. 3. 4. 5. 6. 7. 8. Section 108 Other Consolidated Appalachian Regional Other Federal State/Local Private Other Fund Source for Column 2 and/or 7 Total Loan Guarantee Plan Funds Commission * Speciry Fund Source (See (a) and (b) above) *Specify Fund in Column 8. Source in Column 8. $ $ $ $5400 $6000 $2400 $ $13,800 Highline Community College Microenterprise Development Programs Federal Way 2011 CDBG Project Exhibit III Activities (C11283) — Fourth Quarter Highline Community College's Federal V1lay microenterprise development activities involved ongoing technical assistance and, during the first two quarters of 2011, development of several StartZone program strands new to our CDBG-funded activities in Federal Way. 1) Microenterprise Development Technical Assistance Outcomes For the period February 1— December 31, 2011, 31 unduplicated CDBG-eligible Federal Way clients received technical assistance under Exhibit I11 funding. This technical assistance included business feasibility assessments, business plan development, marketing assistance, e-commerce development, and strategic planning. The Small Business Development Center at Highline saw 6 clients start new businesses. Through their combined efforts they secured or invested a total of $302,000, created 15 full time positions and 27 part time positions. Additionally this year we were able to assist another esta'blished business advance to the next level. This client has worked with the SBDC for a few years but this year was introduced to and accepted into a medical incubator who will assist them in marketing, manufacturing and delivery of their product to the medical community. 2) StartZone Back Office Initiative Development a. Worked with HCC accounting faculty to develop the Business Management Checklist, a"friendly audit" to identify areas of business administration in need of improvement. b. Worked with HCC accounting faculty to develop Business Management materials, including a sample record keeping system, sample book keeping system, and a methodology for working with student interns to provide technical assistance in the development and implementation of a simple back office system to improve business administration. c. Developed series of "drill down" workshops focusing on various aspects of business management to complement the one-on-one technical assistance provided in the Back Office Initiative. � d. Developed intake process for the Back Office Initiative. e. Began outreaching the Back Office Initiative to low/mod income Federal Way individuals with near-launch of newly launched microenterprises. 3) StartZone Business ESL Series Development a. Partnered with HCC ABE/ESL faculty to develop the curriculum for the Business ESL series. b. Developed the intake process for the Business ESL series. c. Began outreaching fhe Business ESL series to low/mod income ESL immigrants in Federal Way. o "Very good initiative." o(Would you tell friends to take this class?) "Yes, because this course is very helpful." o"Of course I will recommend this class." o"I just want to say everything was really good for me. I'll appreciate all the math our teachers did with us." o"It was interesting and actual for me." The purpose of the Business ESL course has been to create an "on-ramp" to the entrepreneurial support services of StartZone's core mission, for a low income group in our community whose limited English language skills may be a barrier to business creation. By improving skills, accessing services and resources, decoding cultural knowledge and legal requirements, participants can move their business plans forward and be successful. Immigrants and refugees are eager to be economically productive in the community, and can now apply what are often significant prior knowledge and skills to work for the benefit of themselves, their families and our larger society and economy.