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PRHSPSC MINS 04-10-2012K:\PRHSPS Committee\2012\041012 min.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, April 10, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Susan Honda, Committee member Roger Freeman, and Committee member Linda Kochmar. Council Members in Attendance: Council member Jeanne Burbidge. Staff Members in Attendance: Cary Roe, Director, Parks, Public Works and Emergency Management, Amy Jo Pearsall, City Attorney, Jay Bennett, Community Services Manager, Kevin Hutchinson, Inclusion Coordinator, and Mary Jaenicke, Administrative Assistant II. Guest: None Chair Honda called the meeting to order at 5:31p.m. Public Comment: None Commission Comment: None APPROVAL OF SUMMARY Committee member Kochmar moved to approve the March meeting summary. Committee member Freeman seconded. Motion passed. BUSINESS ITEMS Agreement with the Kiwanis Foundation of Federal Way for Parks and Recreation Funds Committee member Kochmar and Council member Burbidge were recused from any discussion. Ms. Pearsall provided the background information. The purpose of this agreement is to allow the city to accept donations. In the past the city worked with the Northwest Parks Foundation which was a 501 (c) (3) organization. This organization no longer exists. The city approached the Kiwanis Club of Federal Way, and they have agreed to participate. This will allow a Corporation to make a donation to the Kiwanis Foundation, and that donation can be used to enhance Parks and Recreation facilities and programs. The Kiwanis will notify the PRCS department when the funds are available, the PRCS department will apply for a grant, and that money would be disbursed to the City. The Kiwanis Foundation will get 5% of each donation. Committee member Freeman moved to forward the proposed Agreement to the April 17, 2012 consent agenda for approval. Committee Chair Honda seconded. Motion passed. Committee member Kochmar was recused. DSHS Interlocal Agreement for Individuals and Families Inclusion Coordinator Kevin Hutchinson provided the background information. This is a program for individuals with Developmental Disabilities. The program provides respite care for caretakers and money for recreational and life enrichment activities for those individuals that qualify. There are approximately 20 individuals that participate. The individuals register for classes through the Parks & Recreation Department. The Division of Development Disabilities (DDD) is billed on a quarterly basis, and they reimburse the city. Committee member Kochmar moved to forward the authorization for the city to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities to the full Council, April 17, 2012 consent agenda for approval. Committee member Freeman seconded. Motion passed. Federal Way’s 2012 CDBG Public Services Budget Jay Bennett provided the background information. There are six projects that were approved contingent on HUD’s final budget numbers. Congress reduced the 2012 CDBG budget by approximately 11 percent. Because of this, the City’s 2012 CDBG Public Services budget was reduced by 11.57 percent. The Human Services Commission voted to recommend reducing each Public Services contract by 11.57 percent. Staff is the in process of notifying the agencies what their final contract amount will be. Kathy from Orion Rehabilitation services commented that they have expanded and signed another lease in Federal Way. They will keep their training center in Federal Way. Committee member Kochmar moved to distribute the reduction in 2012 CDBG funding among the six Public Service contracts by reducing each contract amount PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 10, 2012 Summary Page 2 K:\PRHSPS Committee\2012\041012 min.doc by 11.57 percent, as recommended by the Human Services Commission. Committee member Freeman seconded. Motion passed. 2012 Community Enhancement Grant Allocations Jay Bennett provided the background information. These are small grants in the amount of $500-$1500 to help non- profit groups with small projects or events that will benefit Federal Way residents. Council allocated $20,000 dollars for the 2012 CDBG process. Seventeen applications were received, totaling $23,500. Those applications were reviewed and scored by the Human Services Commission. The commission is recommending funding fourteen grants in the amount of $19,000. They are recommending that the remaining $1,000 be carried forward to the 2013 budget. This was forwarded onto the Mayor. They Mayor and staff are recommending allocating $500 each to the next two highest-scoring applications. Discussion was held on whether or not Lakota Middle School would be able to raise enough money to purchase a reader board and use the $500 that has been allocated to them. After further discussion on what to do if there are unused funds, Ms. Pearsall provided the following options to the committee. The committee can forward the Mayor’s recommendation to the Full Council, and staff will have time go gather more information, and a motion can be made to amend the motion at the Council meeting, or it can be forwarded to Full Council without a recommendation. Committee member Freeman moved to forward the Mayor’s recommendation which is to amend the Human Services Commission’s recommended funding for the 2012 Community Enhancement Grants by adding $500 in funding for the Todd Beamer Anti-Bullying/Gay- Straight Alliance Speaker and $500 in funding for the Lakota Middle School New Reader Board. Committee member Kochmar seconded. Motion passed. This item will be placed on the consent agenda. Staff will follow up with both Todd Beamer and Lakota to see how they are progressing. Allocation of 2012 City employee Donations to the Human Services Fund Mr. Bennett reported that City of Federal Way Employees raised $6,438.00 for the Human Services Fund to be allocated in 2012. The Human Services Commission voted to recommend allocating $4,438.00 to St. Vincent de Paul Emergency Services Program and $2,000.00 to the Catholic Community Services Reach Out Women’s Homeless Shelter. Discussion followed on how to thank City of Federal Way Employees, and it was decided to have an Employee Proclamation read at a future City Council meeting. Committee member Freeman moved to forward the Human Services Commission’s recommendation to allocate $4,438.00 to St. Vincent de Paul Emergency Services, and $2,000 to the Catholic Community Services Reach Out Women’s Homeless Shelter. Committee member Kochmar seconded. Motion passed. PENDING ITEMS Committee member Kochmar would like to add Veterans Memorial to the agenda under pending items. Mr. Roe commented that he has been asked by the Mayor to explore possible sites for a Veterans Memorial. NEXT MEETING May 8, 2012 ADJOURNMENT Meeting adjourned at 6:30p.m.