LUTC MINS 05-07-2012May 7, 2012
5:30 PM
City of Federal Way
City Council
Land Use and Transportation Committee
City Hall
City Council Chambers
MEETING SUMMARY
Committee members in attendance: Committee Chair Bob Celski, Committee member Jeanne Burbidge and
Committee member Susan Honda
Council members in attendance: Linda Kochmar
Staff in Attendance: Planning Manager Isaac Conlen, Deputy Public Works Director Marwan Salloum, Deputy Public
Works Director Ken Miller, Principal Planner Margaret Clark, Surface Water Manager Will Appleton, Contract Senior
Planner Jim Harris, Street Systems Project Engineer Brian Roberts, Assistant City Attorney Peter Beckwith, and
Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT
There was no public comment:
3. BUSINESS ITEMS
Forward
Topic Title/Description to Council
A.
Approval of the Apri19, 2012 LUTC Minutes
Committee approved the February April 9, 2012 LUTC minutes as presented.
Moved: Burbidge Seconded: Honda Passed: Unanimously, 3-0
N/A
B. S 320 Street at 20� Ave S Intersection Improvement Project — 30% Design Status Report May 15, 201:
Consent
Streets Systems Project Engineer Brian Roberts presented information on this item. There was
no public comment.
Committee member Burbidge is pleased that this project will include sidewalks and street
lighting. Committee member Burbidge asked if there was any right of way acquisition needed
for this project. Mr. Roberts said that there was no right of way acquisition. The City has
acquired a tract from The Commons mall. A statutory warranty deed will be executed prior to
project construction. The Commons' high profile sign on 20'�' Ave S lies within the tract and
will be relocated prior to construction as well.
Chair Celski asked if this project will be able to handle all future growth and development in the
City core. Mr. Roberts said that traffic modeling reports suggest that this project will be able to
handle future development and growth.
Committee forwarded Option #1 as presented.
Moved: Burbidge Se Z nded: Honda Passed: Unanimously; 3-0
Land Use/Transportation Committee Page 2 May 7, 2012
�
Conservation Property Acquisition
May 15, 201 �
Business
D.
Surface Water Manager Will Appleton delivered a thorough PowerPoint presentarion on the
City's vision as it relates to the West Hylebos Basin Open Space, properiy acquisition history,
remaining program activities and funding status. There was no public comment.
Committee member Honda asked what the zoning was for the highlighted properties to be
purchased. Is the intent to develop these properties? And, if developed, how would that impact
the stream recovery process? Mr. Appleton explained that there is some form of development
that could occur on all of these properties. There are setbacks and restrictions in place, designed
to protect the land. By owning these identified parcels, the City would control the level of
protection and restoration of the property. Comxnittee Member Honda asked if there are any
structures on these parcels. Mr. Appleton said that there are structures on most of the properties;
however, as part of the Conservation Futures funding, all structures would have to be removed
as a requirement of the funding. Mr. Appleton added that the City will only acquire properties
through willing sellers. In some cases, the City may purchase a conservation easement and not
the property from outright.
Committee member Burbidge thanked staff for a complete presentation.
Chair Celski is very supportive of the vision and asked how Federal Way compares to other
cities when it comes to receiving Conservation Futures funding. Mr. Appleton explained that it
is a competitive process to receive funding and that fiznding is allocated on an annual basis.
Thus far, the City has been successful in obtaining funding. The City Of Federal Way will be
receiving the average amount being awarded in 2012 (approx. $300K). At present, the City has
$1.2M available for Conservation Futures projects: $640K from Conservation Futures Funding
after being awarded and accepting 2012 funds of $300K; and, $640K from the SWM Utility
Fund (matching funds). The Conservation Futures funding has to be matched by the City.
Council member Kochar questioned when our existing surface water utility rate will need to be
increased to meet the demand of our projects. Mr. Appleton stated that the surface water utility
fee will need to be increased regardless of moving forwazd with acquiring conservation
properties or not. Not conrinuing with the Conservation Properiy Acquisirion Program will only
prolong not increasing the utility rate for approximately one year longer. Mr. Appleton stated
that the major flooding problems have been resolved. Any remaining projects are more
"nuisance" flooding issues and are on a much smaller scale.
Conversation continued around a future surface water rate increase and the City's ability to
handle (fund) our surface water management program. Committee members wanted to know
what kind of increase was anticipated. Mr. Appleton responded that a future rate increase will
depend on the inspection program and evaluation of capital improvement projects resulting &om
the inspection process as it relates to the Comprehensive Plan. The SWM utility takes in approx.
$3 million annually yet spends just over $3.4 million annually. The committee asked Mr.
Appleton if SWM has a 6-year CIP. Mr. Appleton stated he would have a CIP list in place for
the upcoming City Council meeting as well as information on the King Co. flood control
program. Committee member Burbidge suggested presenting this topic for the full Council.
Committee forwarded without a recommendation.
Moved: Honda Seconded: Burbidge Passed: Unanimously; 3-0
2012-2013 Department of Ecology Capacity Grant — Additionai Funding
Surface Water Manager Will Appleton presented information on this item. There was no public
comment or discussion.
Committee forwarded Oprion #1 as �esented.
May 15, 201 �
Consent
G:��LUTC`�LUTC Agendas and Summaries 2012��5-07-12 Minutes.doc
Land Use/Transportation Committee Page 3 May 7, 2012
Moved: Honda Seconded: Burbidge Passed: Unanimously; 3-0
E. Proposed Amendments to the FWRC Regarding: Review Process for Minor Exterior
Building Modifications; Review Process for Improvements to Developed Sites; Review
Process for a Change of Use; and Non-Conforming Development Standards
May 15, 201�
Ordinance
1 S ` Reading
Contract Senior Planner Jim Harris presented information on this item. There was no public
comment. Committee member Burbidge stated she supports staff s vision of making the
pernutting process more efficient and streamlined. Mr. Harris provided clarification on non-
conforming issues with a change of use and the differences between single tenant and multiple
tenant buildings. Planning Manager Isaac Conlen provided further clarificarion on what triggers
bringing non-conformance issues into compliance and how the proposed code amendment will
make positive changes.
F.
The committee members complimented staff on their work on this issue.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Honda
Passed: Unanimously; 3-0
Proposed Zoning Compliance Review Fee
May 15, 201:
Consent
G.
Contract Senior Planner Jim Harris presented information on this item. There was no public
comment.
Committee member Burbidge stated that she supports the proposed zoning compliance review
fee and feels that it makes sense to establish a lower fee.
Committee member Honda asked how the proposed fee compares to similaz fees in other cities.
Mr. Harris responded that similar fees vary a great deal, depending on the city. It has been
difficult to find where Federal Way fits as far as a fee goes, because the fee serves a broad range
of development/change of use from one city to another.
There was input from all committee members and council members present on how best to get
information on this new fee out to the public. Mr. Conlen will be looking into the various ways
to promote the new fee.
Committee forwarded Option #1 as presented.
Moved: Honda Seconded: Burbidge Passed: Unanimously; 3-0
2012 Planning Communication and Long Range Planning Work Program
Principal Planner Margaret Clark presented information on this item. There was no public
comment.
Committee member Honda asked about historic preservation and could that topic be added to the
low priority work plan. Committee member Burbidge stated that she also supports historic
preservation and adding this item to the work plan.
Committee forwarded Option #1 as modified by the Land Use Transportation Committee
to add an ordinance addressing historic preservation to the 2012 Work Pl�n low priority
list.
Moved: Honda Seconded: Burbidge Passed: Unanimously; 3-0
4
May 15, 201:
Consent
G:���LUTC`LUTC Agendas and Summaries 2012\5-07-12 Minutes.doc
Land Use/Transportation Committee Page 4 May 7, 2012
4. OTHER
There was brief discussion amongst committee members and staff deliberating whether or not a second May LUTC
meeting was needed. Chair Celski suggested the next LUTC not be until the first meeting in June, as the agenda
topics thus far are not time sensitive.
5. FUTURE MEETING
The next LUTC meeting will be Monday, June 4, 2012 at 5:30 PM in City Hall Council Chambers.
6. ADJOURN
The meeting adjoumed at 7:07 PM.
Attest:
COMMITTEE APPROVAL:
Darlene LeMaster, Administrative Assistant II
Bob Celski, Chair Jeanne Burbidge, Member Susan Honda, Member
Gr.LUTC�LUTC Agendas and Summazies 201215-07-12 Minu[es.doc