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PRHSPSC MINS 05-08-2012K:\PRHSPS Committee\2012\050812 min.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 8, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Susan Honda, Committee member Roger Freeman, and Committee member Linda Kochmar. Council Members in Attendance: Council member Jeanne Burbidge. Staff Members in Attendance: Ken Miller, Deputy Director, Public Works, Amy Jo Pearsall, City Attorney, Steve Ikerd, Parks & Facilities Manager, Jason Gerwen, Parks & Facilities Supervisor, Craig Feldman, Aquatics Coordinator, Leah Fraine, Arts & Special Events Coordinator, and Mary Jaenicke, Administrative Assistant II. Guest: Cat Mason, Arts Commission, Lina Rose, Earth Corps Chair Honda called the meeting to order at 5:32p.m. Public Comment: Peggy LaPorte from FUSION stated that she and the Board of FUSION wanted to thank the PRHSPS Committee for all of their support. She stated that they have been able to house many families. FUSION is growing, and they are anticipating purchasing two more housing units. They will be starting an endowment to sustain the organization in the future, and may possibly be opening a boutique in Federal Way. Commission Comment: Arts Commissioner Cat Mason will provide commission comment when the Arts Commission work plan will be presented. Committee member Kochmar moved to amend the agenda; item B will be moved to the end of the agenda. Chair Honda seconded. Motion passed. Committee member Freeman arrived. APPROVAL OF SUMMARY Committee member Kochmar moved to approve the April meeting summary. Committee member Freeman seconded. Motion passed. BUSINESS ITEMS Use of Capital Reserves to Replace a Chemical Controller Mr. Feldman provided the background information. The Community Center has 3 chemical controllers that deliver chemicals to the pools and spa. One of the controllers has failed, and it is the controller that is attached to the spa. In order to keep the spa open, a large amount of manpower, time and resources are spent maintaining the proper chemicals in the spa. The water in the spa needs to be tested every one-half to an hour. The chemical controller does this every 15 seconds and makes the necessary adjustments. The life span of this unit is 5 years, and they have gone beyond those 5 years. Committee member Kochmar moved to forward the approval to authorize spending $4,300.00 from the Community Center Capital Reserves to replace a chemical Controller to the full Council May 15, 2012 consent agenda for approval. Committee member Kochmar was excused from the meeting. Sacajawea Soccer Field Renovation Mr. Ikerd provided the background information. Sacajawea was one of the first synthetic fields installed. It was installed 12 years ago, and has reached its useful life. The field is worn out, starting to hold water, and is not draining like it used to. The cement border will be taken out and a 2 foot wide cement gutter system with drains will be installed. Committee Chair asked if the School District would be paying for part of the project. Mr. Ikerd answered that they have asked the School District, but have not gotten a response. The CIP funds being used have been designated for the Sacajawea Soccer Field. They hope to start the project in June, and have it completed by July 31. Committee member Freeman and Council member Burbidge would like Lakota Park to be next on the list for field renovations. Mr. Ikerd stated that it is a much larger project to convert a dirt field to a synthetic turf field, and it will cost more and take more time to put together funding for that project. Committee member Freeman moved to authorize the Mayor to approve a PO with KCDA; to approve a contract with FieldTurf to replace the synthetic turf and improve drainage on the Sacajawea soccer field, for a total not to exceed $640,379.00. Committee Chair Honda seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday May 8, 2012 Summary Page 2 K:\PRHSPS Committee\2012\050812 min.doc Arts Commission 2012 Work Plan Amendment Ms. Fraine presented the background information. The Arts Commission would like to amend their Work Plan and hire Tracy Lee Stum, an interactive 3D street painter to create an artwork during the Sand Sculpture event. It will take her 3 days to develop the artwork. The cost for her to do this is $9,500.00, and the Arts Commission would seek grants and sponsorships to raise the money. The artwork would be done on the asphalt. Discussion was held regarding if there was a way to permanently keep the sculpture. Chair Honda asked if the sculpture could be done outside of the sand sculpting event, so people did not have to pay the admission price. Commissioner Mason answered that she reached out to the Sand Sculpting organizers, and that they were interested in adding value to their event. Numerous questions were raised. Once Council has approved the Work Plan, then the Arts Commission can start working on the project. Committee member Freeman moved to forward the proposed amendment to the Arts Commission 2012 Work Plan to the full Council on May 15, 2012 Consent Agenda for approval. Chair Honda seconded. Motion passed. Earth Corps Presentation Jason Gerwen introduced Lina Rose from Earth Corps. City Council allocated $20,000.00 to Earth Corps to rehab the open spaces, natural areas and forests in the City. Ms. Rose presented a slide show. The slideshow was an overview of past, present and future projects that have occurred or will occur in the City. Some of those projects included planting in the West Hylebos and Scottsbroom removal from behind the cabins, and the removal of English Ivy at Poverty Bay. They have received over $45,000 in grants; one of them is a grant for restoration at Dumas Bay Park. The three goals are 1) Stewardship and Education, 2) Recreation and Health, 3) Economic Benefits. Mr. Gerwen added that he values their partnership, and they have been very invaluable to the City. PENDING ITEMS Discussion was held regarding the subjects listed under pending items. NEXT MEETING June 12, 2012 ADJOURNMENT Meeting adjourned at 6:29p.m.