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Council PKT 06-19-2012 RegularCITY OF � Federal Way AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Councii Chambers - City Hall June 19, 2012 7:00 p.m. www. cityoffederalway. com 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Mayor's Emerging Issues 4. CITIZEN COMMENT PLEASE COMPLETE A PINK SLIP AND TURN IT 1N TO THE CITY CLERK PRIOR TO SPEAK/NG. When recognized by the Mayor, come forward to the podium and state your name for the record. Please limif your comments to three minutes. The Mayor may interrupt comments that exceed three minutes, relate negatively to other individuals or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed in fheir entirety by a Council Committee of three members and brought before full Council for approval. All items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: June 5, 2012 Regular Meeting ...page 3 b. Ameri-Corps Anti-Bullying Mural Donation...page 13 c. 2012 Diversity Commission Work Plan...page 16 d. Application for Ballistic Vest Partnership (BVP) Grant...page 19 e. Washington Traffic Safety Commission Grant — Grant 2011 /12 Amendment #1 ... page 21 f. Washington Traffic Safety Commission Grant — Grant 2011/12 Amendment #1 Funded Fiscal Year...page 25 g. S. 356 St. Regional Detention Facility Retrofit — Freliminary Design Status...page 28 h. Neighborhood Traffic Safety (NTS) Project Bid Award...page 31 i. Lakota Middle School Safe Routes to School Project — 85% Design Status Report...page 36 j. SW 312 Street -14 Ave. SW to Dash Point Road Improvement Project — 85% Design Status Report...page 38 k. Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application...page 40 The Council may add items and take action on items not listed on the agenda. Resolution: Setting Public Hearing Date for 2013-2018 Transportation Improvement Plan...page 42 6. COUNCIL BUSINESS a. Diversity Commission Appointments...page 47 b. Centerstage Contract Amendment to Manage Knutzen Family Theatre...page 48 c. WA State Department of Ecology Soil Safety Program...page 57 7. COUNCIL REPORTS 8. MAYOR'S REPORT 9. ADJOURNMENT The Council may add items and take action on items not listed on the agenda. COUNCIL MEETING DATE: June 19, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: C� SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION Should the City Council approve the draft minutes of the June 5, 2012 Regular Meeting? COMMITTEE: N/fl CATEGORY: � Consent ❑ City Counci( Business � ■ Ordinance Resolution MEETING DATE: N/A ❑ Public Hearing ❑ Other STAFF REPORT BY: Caro1 McNei11 , City Clerk DEPT Human Resources _......._ ..................�' .................................._..._........................................................._..._........................................._.._.._....._....._..__._...................._.._................................_..................._............._.�......_.........._......_..._�_� Attachments: Draft minutes from the June 5, 2012 Regular Meeting. Options Considered: l. Approve the minutes as presented. 2. Amend the minutes as necessary. STAFF RECOMMENDATION Staff recommends approving the minutes as presented. CITY CLERK APPROVAL: N/A � DIRECTOR APPROVAL: N/f1 N/fl Committee Counci Committee Council COMMITTEE RECOMMENDATION: N/fl PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE MINI�TES, AS PRESENTED". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/O6/2006 RESOLUTION # CITY OF � Federal Way MINUTES FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall June 5, 2012 7:00 p.m. www. cityoffederalway. com 1. CALL MEETING TO ORDER Mayor Priest called the meeting to order at 7:04 pm. Elected officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmemb�r Linda Kochmar, Councilmember Susan Honda, Councilmember Jeanne Burbidge, Councilmember Bob Celski, Councilmember Roger Freeman and Councilmember Dini Duclos. City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly. 2. PLEDGE OF ALLEGIANCE Dick Mayer led the Pledge of Allegiance. 3. PRESENTATIONS Mayor Priest referenced the photograph of a diver displayed on the chambers presentation screen. On June 17, 2012 the Weyerhaeuser King County Aquatics Center will host the US Olympic Team Diving Trials. 130 diving athletes will compete for 16 spots and a trip to the 2012 Summer Olympics in London. More information can be found on the City's website - www. citvoffederalwav. com Community and Economic Development Director Patrick Doherty �rovided a brief pres�ntation on the community banners that will be hung along 320 and 348 in honor of the diving trials. He also noted that on June 20, 2012 the Federal Way Chamber of Commerce and the Seattle Sports Commission will host an event at the King County Aquatics Center entitled "An Evening of Fine Diving". Tickets are $30 and the event includes dinner. a. Proclamation: Justin Henderson Dav Mayor Priest stated the city wanted to celebrate the achievements of Justin "Henny" Henderson this by presenting him with a proclamation. Henderson was raised in Federal Way and at a young age became interested in music. He graduated from Decatur High School and Morehouse College and then founded a music production companywhere he has worked with some of the biggest names in the industry. "Henny" organized a series of events for the benefit of Federal Way students, which included a music industry panel talk entitled "Music Dreams and College Degrees" at Decatur and Federal Way High Schools. He also organized a community talent show at Decatur High School. City Council Minutes — June S, 2012 Regular Meeting Page I of 9 Mayor Priest read the proclamation into the record and presented it to Justin "Henny" Henderson. Mr. Henderson stated he is honored by the recognition and thanked the Council. He feels it was important to give back to the community by organizing events for the students of Federal Way and hopes these will be annual events to help students realize their dreams. b. Certificates of Appointment: Parks and Recreation Commission Councilmember Honda presented certificates of appointment to individuals who were appointed to the Parks and Recreation Commission by the City Council at their May 15, 2012 meeting. c. Proclamation: Decatur Hiqh School Dance Team Councilmember Freeman stated that the Decatur High School Dance Team recently won a national championship at the 2012 USA National Competition. He asked the teams head coach Lindsay Starr-Dye and Team Captain Jenny Ko to approach the podium while he read the proclamation into the record. Councilmember Freeman presented the proclamation to the team representatives along with certificates of achievement for individual team members. Mayor Priest announced the Todd Beamer High School Dance Team also won their 7tn consecutive State Title. The team was unable to attend the meeting this evening due to a previously scheduled event; however, the Mayor will visit the high school and present the team with a proclamation for their achievement. d. Mavor's Emerqinq Issues Mayor Priest stated there were two emerging issues. Washinqton State Liquor Board Proposal: At the April 4, 2012 City Council meeting Police Chief Brian Wilson reported on safety concerns regarding a proposal received by the Washington State Liquor Board to allow cities to extend bar hours. The City Council sent a letter to the Board expressing their concerns with the proposal. Subsequently, a number of other cities and law enforcement agencies, including the Washington Association of Sheriffs and Police Chiefs stated their opposition to the proposal. Last week the Liquor Control Board voted to reject the proposal. Mayor Priest thanked Chief Wilson for his efforts on this issue as well as the Council for their strong support for public safety. Billboard Complaint: Mayor Priest announced that over the past week the City has received a number of calls from citizens who are concerned with a billboard displayed along Pacific Hwy. South. The citizens have asked the City to order the billboard owner, Clear Channel Communications, to remove the display. While the City has no authority to dictate that the billboard owner, remove the display, Clear Channel also received numerous phone calls from concerned citizens regarding the display and they have agreed to remove it this week. Councilmember Freeman noted that Tacoma Councilmember Victoria Woodards was in attendance this evening. Councilmember Woodards thanked the Council for recognizing Justin Henderson this evening and spoke to his commitment to give back to the Federal Way Community. City Council Minutes — June S, 2012 Regular Meeting Page 2 of 9 4. CITIZEN COMMENT Dick Maver thanked the Federal Way Relay for Life Team for their recent event. He reported that 39 teams participated this year and $54k was raised to help find a cure for cancer. Clara McArthur spoke about the funds Sound Transit is collecting from Federal Way residents and not delivering a transit project. She added that the City is focused on a performing arts center; however, they do not have an agreement for development. Candace Turner lives near 304 and 21 She spoke in opposition of a 4-way stop at this location. Joan Koeniqs lives near 23 and 304 She spoke is opposition of a 4-way stop in her neighborhood. Florence Hanson spoke in opposition of a 4-way stop at 21 S Ave. and 304' Evelvn David spoke regarding agenda item 6b. She does not support a 4-way stop at this location. Paul Levv stated he has iived in the Adelaide neighborhood for many years. He does not support a stop sign at the intersection of 21 and 304 Allen Boice lives at the intersection of 21 St and 304 He stated there has not been any developmenUgrowth in his neighborhood since this item was discussed last year. He spoke in opposition of a 4-way stop at this tocation. Brian Boice used to live at the intersection of 21 S t and 304 He feels the speed tables the City installed at this location has been successful at addressing speeding issues. He does not support a 4-way stop at this location. Libbv Bennett spoke regarding 6b. Her son attends school in the Adelaide neighborhood and would like to see a traffic camera or extended school zone markings in the neighborhood to address pedestrian safety. Chuck Wolber commented on incidents that have occurred in the Adelaide neighborhood regarding a resident blocking traffic and potential bullying activities. Rich Leisv spoke in opposition to a 4-way stop at 21 S and 304 He feels the real issue is noise. He would like to see sidewalks installed on the West side of the street at that location. Howard White spoke in opposition to a 4-way stop at 21 S' and 304 He would like to see pedestrian/student safety the real concern rather than controlling traffic. Norma Blanchard spoke about initiative procedures as outlined in the Federal Way Revised Code. Steve Wohlend lives on 20 Place and opposes the proposal of a 4-way stop in the Adelaide neighborhood. He feels there is a potential for road rage in this area as well. Bill Huff stated that he travels on 304� and he does not feel that speeding in an issue in this area. He spoke is opposition of a stop sign. City Council Minutes — June S, 2012 Regular Meeting Page 3 of 9 Carev McCulla lives on 305 and has schooi age children. She feels drivers do not pay attention to children walking in the area. She supports a 4-way stop at 21 St and 304 Max Hedqecock lives in the Adelaide neighborhood and spoke in opposition to a 4-way stop at 21 S and 304` Nancv Combs lives on 21 S Ave. She spoke is support of a 4-way stop or other traffic calming devices at the intersection of 21 St and 304 Camille Perrv stated she was speaking on behalf of a larger group of citizens who are upset with a billboard for the Hustler Store that is displayed in the Federal Way. She feels the advertising is an invitation to pornography and should not be allowed. She feels the City should pass an ordinance or resolution that restricts adult advertising within the City. Trise Moore with the Federal Way School District spoke on behalf of the Family and Community Partnership Program. Ms. Moore shared recent partnerships that have been formed to provide community, families and student services. Tim Burns stated that he spent some time watching traffic at the intersection of 21 St and 304�'. Many cars did not fully stop at the posted stop sign and he feels pedestrian/student safety is an issue there. He urged the Council to install some traffic calming devices in the area. Gina Craiq submitted written comments for the City Clerk to read into the record. Ms. Craig asked how many individuals have submitted petitions to the City regarding 21 and 304 in the past 10-years. She also requested the Council to provide a written financial accounting of the hours and money spent over the past 10-years regarding all petitions involving 21 and 304 Randall Smith submitted written comments for the City Clerk to read into the record regarding missing photo enforcement signs at the intersection of 312' and Highway 99 and the lack of reply to his email correspondence from City staff as well as the Council. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval. All items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: May 15, 2012 Special and Regular Meeting, May 22, 2012 Special Meeting b. Vouchers c. Monthly Financial Report — April 2012 d. CDBG Commercial Loan Fund Program e. CDBG Commercial Exterior Improvement Program f. Resolution: Designating Key Bank as the City's Primary Bank —Resolution 12-619 Motion: Deputy Mayor Ferrell moved approval of items 5a through 5f. Councilmember Duclos second. Vote: Deputy Mayor Ferrell Yes Councilmember Kochmar Yes Councilmember Honda Yes Councilmember Burbidge Yes City Council Minutes — June 5, 2012 Regular Meeting Page 4 of 9 Councilmember Celski Yes Councilmember Freeman Yes Councilmember Duclos Yes Motion carried 7-0. 6. COUNCIL BUSINESS a. 2013-2014 Biennial Budget Calendar — Information onlv Finance Director Tho Kraus presented #he 2013-2014 Biennial Budget Calendar: • August through September — Community meetings will be held to provided updates on the budget status and seek citizen input. • October 2, 2012 Regular Council Meeting - The Mayor will deliver the preliminary budget to the City CounciL • October 24, 2012 Special City Council Special Meeting - There will be a budget overview and department presentations for Community & Economic Development and Parks/Public Works. • October 25, 2012 Special Council 'Meeting - Police, Law and Court departmental budgets will be presented. • November 6, 2012 Special Meeting — The budgets for City Adminis#ration and Support Service Departments will be presented, and Council deliberations will begin. � November 6, 2012 Regular Meeting — A public hearing on the 2013-2014 biennial budget and property tax levy will be conducted. • November 20, 2012 Special Meeting — if needed — to continue Couneil deliberations. • November 20, 2012 Regular Meeting — Public hearing continued from November 6, 2012. Introduction of 2013-2014 Biennial Budget ordinance, introduction of 2013 Property Tax Levy ordinance. • December 4, 2012 Regular Meeting — Enactment of 2013-2014 Biennial Budget ordinance, enactment of 2013 Property Tax Rate ordinance and Resolution for Fee Schedule amendment. Citizen comments regarding the budget is welcome at all regular Council meetings. Comments can also be emailed to budqetsuqqestionsCc�citvoffderalwav.com or mailed to: City Council — 2013/2014 City Budget 33325 8 Ave. South, Federal Way WA 98003. b. Adelaide 2012 Neiqhborhood Traffic Safetv Project City Traffic Engineer Rick Perez stated his presentation would include a review of the Neighborhood Traffic Safety Program Policy (NTS), a review of all-way stop control applications, a history on the NTSP Action on 21 St Ave. SW and a review of the current traffic petition received by the City. Under the NTS Policy, a petition with signatures from 10 households is required to initiate review. Petitions can be submitted every three years. A traffic study documenting the speed volume and collision history will be conducted by the City. A neighborhood meeting will be held to develop a consensus solution. Ballots will be sent to affected City Council Minutes — June 5, 2012 Regular Meeting Page S of 9 residents/property owners which include properties within 600 feet of any improvement and properties where improvements affect the sole source of access. A simple majority vote is required to approve a proposal, which would move on to the Land Use and Transportation Committee and City Council for approval. Mr. Perez reviewed the practice on all-way stops. Under the Federal Manual on Uniform Traffic Control Devices (FMUTCD) Yield or Stop signs should not be used for speed control. Staff has occasionally recommended the install of all-way stops, usually where sight distance is restricted from side streets. Many studies have been conducted on the effectiveness of unwarranted all-way stops. The conclusions are that they are not effective at controlling speeding, #here is poor traffic compliance and increased car- pedestrian collisions. Mr. Perez provided history on the traffic studies in the Adelaide neighborhood. In 2001 a petition for traffic calming devices on 21 St Ave was received, but failed in the balloting process. A second petition was received in 2003 for traffic calming on 21 St Ave. SW. Baltots we0re cast and the proposal failed. In 2005, a third petition was received. The neighborhood consensus was for two raised crosswalks and 3 speed tables. The Land Use and Transportation Committee recommended replacing the speed tables with speed humps to more aggressively combat speeding. This proposal was approved through the balloting process. At their October 4, 2005 meeting the Council approved a modified proposal to install speed #ables which were constructed late in 2005. In 2006, as a result of citizen complaint that the speed tables were not effective a follow- up traffic study was conducted. The results showed speed reductions from 34 mph to 28 and incidents of extreme speeding had dropped from 70 per week to 2 per week A fourth petition to install an all-way stop at SW 304 St. at 21 S � Ave. SW was received in 200$. A speed study was performed which confirmed that the installation of speed tables had reduced speeding in the area. The NTS criteria were not met, therefore the proposal did not move forward. In 2009, a traffic study was performed on 21 Ave. SW. The study indicated that the request for an all-way stop did not meet the NTS criteria or the Federal guidance for all- way stop traffic control. In 2010, a speed study was conducted, which included police radar. The results found that the average speed was 24 mph. The radar analysis verified the validity of the tube counter speed studies. In 2011 a sight distance analysis was conducted at the intersection. As a result of the study the Council directed staff to install stop lines on SW 304 and 21 St Ave. SW. Recently another petition was received requesting the installation of an all-way stop at the intersection of 21S Ave. SW and SW 304 Street. The City collected data and reviewed it with the criteria for all-way stop control under the FMUTCD and the NTS program. The results stated that an all-way stop would likely result in no reduction or a slight increase in speeds on 21 and could potentially increase collision rates. Councilmember Freeman stated he is concerned with pedestrian safety in this neighborhood. He has witnessed numerous cars that do not fully stop at the posted stop sign in the area. He would like to know if there is a way to address these issues. Councilmember Duclos asked that the City look into pedestrian safety options in this area. Deputy Mayor Ferrell thanked Adelaide residents for attending and commenting on this issue. He asked City Attorney Richardson if the City could be liable if an accident occurred at a 4-way stop installed by the City despite not meeting the FMUTCD criteria. City Council Minutes — June S, 2012 Regular Meeting Page 6 of 9 Ms. Richardson stated that in such a situation it would be more difficult to defend itself against a lawsuit. Councilmember Honda stated she appreciated Ms. Comb's passion on this issue. She would like to see pedestrian safety improvements in this area; however she does not feel a 4-way would be beneficial. Councilmember Kochmar spoke to various strategies to get sidewalks in neighborhoods. Councilmember Celski asked if the Police Department have had traffic enforcement at this location. Police Chief Brian Wilson stated there has been a high level of traffic enforcement in this area. Motion: Councilmember Celski moved to authorize staff to terminate the remainder of the Neighborhood Traffic Safety Program process for this proposal for and all- way stop at the intersection of SW 304 Street and 21 Avenue SW. Councilmember Duclos second. Amendment: Councilmember Freeman moved to amend the main motion to direct staff to provide recommendations on how to improve pedestrian safety in this area. Councilmember Duclos second. The Council discussed the proposed amendment and Deputy Mayor Ferrell called forthe question. bote on Amendment: Deputy Mayor Ferrell Councilmember Kochmar Councilmember Honda Councilmember Burbidge Councilmember Celski Councilmember Freeman Councilmember Duclos Amendment failed 3-4. No Yes No No No Yes Yes Vote on Main Motion: Deputy Mayor Ferrell Councilmember Kochmar Councilmember Honda Councilmember Burbidge Councilmember Celski Councilmember Freeman Councilmember Duclos Main Motion carried 7-0. Yes Yes Yes Yes Yes Yes Yes c. Proposed settlement of Jonathan Mallinqer v. Citv of Federal Wav City Attorney Pat Richardson stated in February 2011 Jonathan Mallinger filed a lawsuit against the City and a police officer stemming from a vehicle collision that occurred on January 4, 2008. Mr. Mallinger was a passenger in a vehicle that was struck by a patrol car. Outside counsel has tentative settled the matter for $9,761 ($4,761. to Mr. Mallinger's medical provider and $5,000. to Mr. Mallinger). The proposed agreement does not admit any liability on the part of the City or the police officer. It satisfies the lien City Council Minutes — June S, 2012 Regular Meeting � Page 7 of 9 filed by the medical provider and requires the plaintiff to release the City from all claims. Motion: Deputy Mayor Ferrell moved approval of the proposed settlement regarding Jonathon Mallinger. Councilmember Duclos second. Vote: Deputy Mayor Ferrell Yes Councilmember Kochmar Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Freeman Yes Councilmember Duclos Yes Motion carried 7-0. 7. ORDINANCES Second Reading: a. CB# 605 Amending FWRC Relatinq to Review Processes for Minor Exterior Buildinq Modifications. Improvements to Developed Sites and Chanqe of Use. An ordinance of the City of Federal Way, Washington, relating to review processes for minor exterior building modifications, improvements to developed sites, and change of use; amending FWRC Sections 19.15.020, 19.15.030, 19.15.025, 19.30.090, 19.210.010 99.210.030, 19.215.010, 19.215.080, 19.220.010, 19.220.020, 19.220.030, 19.220.110, 19.225.010, 19.225.100, 19.230.010, 19.230.120, 19.235.010, 19.235.080, 19.240.080 and 19.240.130 At their May 15, 2012 meeting, the City Council moved to forward this ordinance for second reading and enactment. City Clerk McNeilly read the ordinance title into the record. Motion: Councilmember Celski moved adoption and enactment of the amendments to the Federal Way Revised Code relating to review processes. Councilmember Burbidge second. Vote: Deputy Mayor Ferrell Yes Councilmember Kochmar Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Freeman Yes Councilmember Duclos Yes ' Motion carried 7-0. Ordinance 12-724 8. COUNCIL REPORTS Councilmember Kochmar stated she will be attending a Suburban Cities Association meeting tomorrow. She noted Kiwanis Salmon Bake is coming up as well as the Red, White and Blues Festival. Councilmember Honda encouraged residents to get a copy of the City's Parks and Recreation events program guide. There are numerous events for children, families and seniors to participate in. She thanked staff for their efforts on the Sculpture Park installation. Ciry Council Minutes — June 5, 2012 Regular Meeting Page 8 of 9 Deputy Mayor Ferrell reported this coming Saturday is the Annual Flag Day event at the King County Weyerhaeuser Aquatics Center. He also provided an update on the City's recent joint meeting with Sound Transit. Motion: Deputy Mayor Ferrell moved to suspend the Council Rules and continue the meeting past 10:00 pm. Councilmember Kochmar second. Vote: Deputy Mayor Ferrell Yes Counoilmember Kochmar Yes Councilmember Honda Yes Councilmember Burbidge Yes Councilmember Celski Yes Councilmember Freeman Yes Councilmember Duclos Yes Motion carried 7-0. Councilmember Burbidge stated the next Lodging Tax Advisory Committee meeting is June 12, 2012. She also reported on upcoming community and arts events. Councilmember Celski reported the next LUTC meeting is July 2, 2012. He attended the Relay for Life walk and was honored to be a part of the event. He asked the Council to form a team for next year's event. Councilmember Freeman reported that he too was pleased to be a part of this year's Relay for Life Cancer walk. Councilmember Duclos reported she will be attending a King County Solid Waste meeting which will focus on the Solid Waste Interlocal Agreement. 9. MAYOR'S REPORT Mayor Priest had no report. 10. ADJOURNMENT Mayor Priest adjourned the meeting at 10:08 Attest: Carol McNeilly, CMC, City Clerk Approved by Council: City Council Minutes — June S, 2012 Regular Meeting Page 9 of 9 COUNCIL MEETING DATE: June 19, 2012 ITEM #:� CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMERI-CORPS ANIT-BULLYING MURAL DONATION POLICY QUESTION Should the City accept an Anti-bullying Mural Donation from Ameri-Corps and authorize the Mayor to accept it? COMMITTEE PRHSPS CATEGORY: � Consent ❑ City Council Business � ■ Ordinance Resolution MEETING DATE: 7une 12, 2012 ❑ Public Hearing ❑ Other 5TAFF REPORT BY: Jason Gerwen, Parks & Facilities Su ervisor DEPT: PRCS ................................................................................................................................................................. ............................................................�..................................................................................................._......................................._......._......._..........................-- --._.._....:......._.........._..._...__.�.._ Attachments: Donation of Ameri-Corps Anti-bullying Mural Memo Mural Rendering Summary: Ameri-Corps will coordinate the students and associated supplies for an Anti-bullying mural to be donated to the City for display. The City will provide a sheet of exterior plywood for the mural to be painted on, mount it at Celebration Park and manage the mural for up to 5 years if it remains in good condition Options Considered: 1. Authorize acceptance of a donated Anti-bullying mural and authorize the Mayor to accept it. 2. Do not authorize acceptance of a donated Anti-bullying mural and provide direction to staff. MAYOR'S RECOMMENDATION Option #1: Authorize acceptance of donated Anti-bullying mural and authorize the Mayor to accept it. MAYOR APPROVAL: . ��i�� '-� DIRECTOR APPROVAL: �� N7 \ _�� Committee Cou� Committee Council COMMITTEE RECOMMENDATION: I move to forward the authorization of the acceptance of a donated Anti- bullying mural and authorize the Mayor to forward it to the full Council on June 19, 2012 consent agenda for approval. Committee Chair _ �c Co ittee Member , Committee e-� C� PROPOSED COUNCIL MOTION: " I move approval of authorizing the acceptance of a donated Anti-bullying mural and authorize the Mayor to accept it. " (BELOW TO BE COMPLETED BY CTfY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 08/12/2010 RESOLUTION # ` CITY OF Federa I Way Parks and Facilities Division Date: June 12, 2012 To: PRHSPS Council Committee From: Jason Gerwen, Parks & Facilities Supervisor Stephen Ikerd, Parks & Facilities Manager Via: Mayor Skip Priest Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. Gi� Subject: Donation of Ameri-Corps Anti-bullying Mural Background: Overview of the project: Ameri-Corps is working with an afterschool program at Mark Twain Elementary to create a mural addressing the issue of bullying. The students feel that bullying is the most pressing issue they face in their community. Staff was recently approached by Ameri- Corps members requesting to have the completed mural mounted at Celebration Park. The mural would be hung on the building Mext to the playground. Staff supports this location. How long will the mural last: It is Ameri-Corps intention that the mural would last/be displayed for a minimum 5 years. They are taking steps to use paints (exterior house paint) and a protective coating to minimize weathering problems What are Ameri-Corps expectations? Ameri-Corps expectation is that the mural will serve as a reminder of the pain caused by bullying. The slogan reads "it only takes one to change the world" the goal is that people might see these words and make a choice to consider the consequences of their actions. As well as manage the installation of the mural. Ameri-Corps is requesting that the parks department will donate a sheet of plywood, will transport the plywood to Mark Twain where the painting will take place, transport the mural to its final destination and mount the muraL Ameri-Corps will provide all other necessary materials through generous donations by community partners. If vandalized or damaged it would be at the discretion of the City of Federal Way Parks Department to decide whether to remove or repair the mural. Who would own it? Ameri-Corps would like to donate the mural to the City of Federal Way with the understanding that full ownership of the piece is transferred to the City of Federal Way and the Parks Department. The City of Federal Way Parks department would own the mural. If intact after five years the Parks Department can choose to leave the mural hanging, remove it, or consider offering it back to Mark Twain for their use. � � �� , � � �� ' a �� ; ��,,. ,� ;r„ :�,� . �.�� ; J , : ;,� � � °�: R� .�:., � ;� �. � � �.:. , ` "� � ;� ,� �,. � �., COUNCIL MEETING DATE: June 12, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #:�� SUBJECT: 2012 DNERSITY'CUMMISSION WORK PLAN POLICY QUESTION Should the City of Federal Way approve the 2012 Diversity Commission Work Plan? COMMITTEE: PRHSPS Committee MEETING DATE: June 12, 2012 CATEGORY: � Consent � City Council Business � ■ Ordinance Resolution ❑ Public Heari�g ❑ Other STAFF REPORT BY: Ja Bennett Communi Services 1Vlana er DEPT: CED .._ ................................................ ...�._....:�._...................�.........__�.Y......�..._.:........._......._..._..................................................h'.................................._......................---...:$........................................_..._...................................................................__ _..._.........�_.._......---�--..... Attachments: 2012 Diversity Commission Work Plan Options Considered: 1. Approve the 2012 Diversity Commission VVork Plan 2. Do not approve the 2012 Diversity Commission Work Plan and provide direction to Staff. MAYOR'S RECOIVIMENDATION Mayor recommends approval of Option 1. MAYOR APPROYAL: `%� DIRECTOR APPROVAL: --�� Comm ee C nc�l mittee Council COMMITTEE RECOMMENDATION I move to forward the 2012 Diversity Commission Work Plan to the June 19, 2012 consent agenda for approval. Committee Chair � �.., �`\r�i'�t� . • �I!�!�- � . - Committee Nl�mber PROPOSED COUNCIL 1VIOTION `7 move approval of the proposed 2012 Diversity Commission Work Plan as presented. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TAI3LED/DEFERRED/NO ACTION Enactment reading ❑ �IOVED TO SECON� READING (ordinances onl}J ORDINANCE # RE V 1 S E D— 08/12/2010 RESOLUTION # City of Federal Way Diversity Commission 2012 Work Plan Purpose: Advises the City Council and Mayor on policy matters involving the community's cultural and ethnic differences, ensuring that these differences are considered in the decision- making process. Mission: To help Federal Way become a community that is united amidst diversity, where each individual is respected, equally valued, equally needed, and equally cherished. Equality is not sameness; it is equivalent value. Brand Promise: The Diversity Commission is dedicated to helping Federal Way become a city where all people have a feeling of belonging and shared community, where there is equal access to information and resources for all, and where there are equal opportunities for all. 1. Ensure that the Diversity Commission will remain visible and relevant to all members � of the community through its participation and/or support of events and activities that promote the mission and purpose of the commission. This may include: • Martin Luther King Jr. Food Drive (January). • Federal Way Elementary School Book Drive, which includes the purchase of multi-cultural books that would be read to students by local leaders and volunteers (March). • Partnering with Communities In Schools of Federal Way's Multi-Cultural Night at Mirror Lake Elementary and Sacajawea Middle School (May). • Participating in the Flavors of the World Cultural Fair at the Federal Way Regional Library (August). • Creation and implementation of a Diversity Summit event to be held in Federal Way (October). + Creation and implementation of a Senior Forum event to be held at the Federal Way Senior Center (November). 2. Make recommendations, whenever necessary, to the City Council and the Mayor to ensure differences are considered in the decision-making process. By working closely with the City government, the Diversity Commission can continue to promote and support the City's Diversity programs. • The Commission agrees to stay abreast of the key issues that pertain to City government and the citizens of Federal Way with the intent to ensure that all Diversity Commission 2012 Work Plan Page 2 diverse voices, opinions and perspectives will be heard through advocacy and recommendations made to the City Council and Mayor. 3. Conduct outreach and public education efforts within the Federal Way community. Inform the .public, through various means, on the Diversity Commission's mission, purpose, and activities in Federal Way. Potential Opportunities Events and activities will provide a platform for Commissioners to listen and get feedback from the residents of Federal Way. • Examples: Senior Forum, Communities In Schools' Multi-Cultural nights, and the Diversity Summit will provide an excellent opportunity to receive valuable feedback on a variety of issues and concerns that would benefit other Commissions and areas of City government. • Other communication vehicles that might be explored include: • Produce written articles for local newspapers that highlight events and activities supported by the Diversity Commission throughout the year. � Conduct community presentations as needed to promote and educate the Federal Way community. 4. Develop partnerships to promote awareness and collaboration around diversity issues. Create synergy with various communities leading to strong relationships and identification of those communities' leaders. Potential Opportunities • Reaching out to local area (FWPS) high schools to create partnerships that collaborate on diversity-related projects, as well as, build stronger brand awareness of the Cornmission and its community objectives and activities. + Explore other partnerships, funding sources, and opportunities for the Diversity Commission in order to prornote the Commission's purpose and mission. Explore efforts to increase collaborating and promoting joint efforts with other city commissions and community partnerships that promote the mission and purpose of the Diversity Commission. COUNCIL MEETING DATE: June 19, 2011 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #:� SUB.TECT: Application for Ballistic Vest Partnership (BVP) Grant. POLICY QUESTION Should the City of Federal Way, Federal Way Police Department apply for the 2012 Ballistic Vest Partnership (BVP) Grant; and, if awarded, accept the Grant with matching city funds? COMMITTEE Parks, Recreation, and Public Safety Council Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution MEETING DATE: 7une 12, 2011 ❑ Public Hearing ❑ Other STAFF REPORT BY: KRISTEN GREGORY, QUARTERMASTER DEPT: Police De artment .........................�__._-_____._�____....._��_T..._......................_�.........____._....................�......_...._.._-___...._.._�.._�_.._......................_-__.__.._.....___..��..............._................_.....�._�..........----.......... p...._...�. __.�..,.��._�—. Attachments: 1. PRHS&PS Memo Options Considered: l. Approve the Federal Grant if awarded. 2. Deny Application Way Police Department application for the 2012 BVP Grant, and acceptance of the MAYOR'S RECOMMENDATION: MAYOR'S APPROVAL: G. Coun DIRECTOR APPROVAL: � ��lGv� �A� �,,��''^ s/" ��}�� Comccuttee Council r'��t� , ;�!!�!!P � . - PROPOSED COUNCIL MOTION `7 move approval of the 2012 Ballistic Vest Partnership (BVP) Grant application, and authorize Police Chief Brian Wilson to sign such Agreement if awarded.. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment rexding ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REV ISED - 02/06/2006 RESOLUTION # COMMTTTEE RECOMMENDATION: I MOVE TO FORWARD THE 2012 BVP GRANT APPLICATION AND ACCEPTANCE TO THE 7UNE 19, 2012 CITY COUNCIL AGENDA FOR APPROVAL� ��n �� trndw,s} o-F � I�, �SM� o� CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: June 12, 2012 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Brian J. Wilson, Police Chief FROM: te han Neal, Administrative Commander SUBJECT: 2012 Ballistic Vest Partnership (BVP) Grant. The total number of Ballistic vests that will need to be replaced by the Federal Way Police Department between May 2012 and the end of 2013 equals sixty-two (62). The BVF (Ballistic Vest Fartnership) grant application period is open May 16 — June 27, 2012. If the city is awarded the additional funding needed to purchase the vests, it would be in the amount of $13,654 funded by the BVP Grant and in the amount of $13,654 funded by the Federal Way Police Department. "Matching" funds from previous BVP Grants have been ta.ken from the police department fuel saving, salary savings, or uniform budget. We are proposing that the matching funds for the 2012 BVP Grant be taken from the police uniform budget. We are seeking approval to apply for the 2012 BVP grant no later than June 26, 2012. The results of the grant award will become available in the 3` quarter of 2012, at which time we would like to have already obtained council approval to match the funds and accept the Grant. COUNCIL MEETING DATE: June 19, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #:�� SUB.TECT: Washington Traffic Safety Commission (WTSC) Grant 2011/2012 Amendment #1 POLICY QUESTION Should the City of Federal Way /Police Department accept an Amendment (Amendment #1) to an existing Memorandum of Understanding (MOU) with WTSC for additional funds up to $6,150.00 in overtime monies for the Police Department to conduct emphasis patrols for impaired driving (Target Zero DUI) enforcement from October 01, 2011 through September 30, 2012?. COMMITTEE Parks, Recreation, Human Services and Public Safety Council Committee - (PRHS&PS) CATEGORY: � Consent ❑ Ordinance MEETI1vG DATE: 7une 12, 2012 ❑ Public Hearing ❑ Other ❑ City Council Business ❑ Reso STAFF REPORT BY: JAMES NELSON, LIEUTENANT Attachments: 1. PRHS&PS Memo 2. Amendment #1 to WTSC Target Zero MOU Options Considered: 1. Accept the grant 2. Reject the grant MAYOR'S RECOMMENDATION: CITY MANAGER APPROVAL' Co ' e DEPT Police Department DIRECTOR APPROVAL:,Q• W ��_`^ �• /.��i, �7tt��Z Comnuttee Council COMMITTEE RECOMMENDATION I move to fonvard the proposed acceptance of Amendment #1 to the WTSC Grant for Target Zero DUI enforcement to the June 19, 2012 Ciry Council Agenda for approval, in k1� �ntip,w�� o�- �G� 15b•oo . � � �-- o,�L�_ Committee Chair o ' ee Member Committe Me ber PROPOSED COUNCIL MOTION "I move to accept Amendment #1 to the WTSC Grant for Target Zero DUI Enforcement and authorize the Chief of Police to sign such agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: June 12, 2012 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson, Chief of Police SUBJECT: Acceptance of WTSC Grant Money for Target Zero Teams DUI patrols. Background The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an existing partnership, focused on DUI enforcement. WTSC funding has allowed Federal Way Police to strengthen DUI enforcement through overtime funded DUI patrols. WTSC funding has provided overtime patrols which have netted more than 30 DUI arrests within Federal Way in 2011 alone. Proposal That the City Of Federal Way accept two amendments to our on-going Memorandum of Understanding (MOLn for a term: October O1, 2011 through September 30, 2012. These amendments will provide the City of Federal Way Police Department an additional $6,150.00 in funding to continue Target Zero Teams DUI patrols and an additional $1,274.46 to fund bar checks (with Liquor Control Board agents) in Federal Way. Funding Source Washington Traffic Safety Commission (WTSC). ��, srarg oQ 4 . Q q x � T Y �r n aA '� 1889 �� AMENDMENT #1 TO Memorandum of Understanding BETWEEN Federal Way Police Department and WASHINGTON TRAFFIC SAFETY COMMISSION THIS AMENDMENT #1 is made and entered into by and between the Federa/ Way Po/ice Department and the WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC). Original Term: October 1, 2011 to June 30, 2012 IT IS THE PURPOSE OF THIS AMENDMENT #1 to increase the amount of fianding available and extend the term for enforcement for the project titled: Target Zero Teams, North and South King County Target Zero Task Forces. IT I5, THEREFORE, MUTUALLY AGREED THAT: Term: This Amendment extends the enforcement term by 3 months and is valid from October 1, 2011 through September 30, 2012. CFDA # : The CFDA number for additional funds included in this Amendment is 20.600 - DTNH-22-09-R-00117. S.Grant Amount: This Amendment increases by 6150 the amount available to the Federal Way Police Department for Target Zero Teams enforcement. Thus the total amount of funding available to Federal Way Police Department will be �16,987.50. 10. Deadline for Claims This Amendment adds a second deadline that all claims for reimbursement for emphases conducted between July 1 and September 30 must be received by WTSC no later than November 15, 2012. Page 1 of 2 This Amendment #1 will not be binding unless and until it is signed by persons authorized to bind each of the parties. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT: (Federal Way Police Department) (Washington Traffic Safety Commission) (Date) (Date) Page 2 of 2 COUNCIL MEETING DATE: June 19, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: � t" SUBJECT Washington Traffic Safety Commission (WTSC) Grant 2011/2012 Amendment #1 FFY 2012 POLICY QUESTION Should the Ciry of Federal Way /Police Department accept an Amendment (Amendment #1 to FFY2012) to an existing Memorandum of Understanding (MOU) with WTSC for additional funds up to $1,274.46 in overtime monies for the Police Department to conduct bar checks with Liquor Control Board O�cers (Target Zero DUI) from October Ol, 2011 through June 30, 2012?. COMMITTEE Parks, Recreation, Human Services and Public Safety Council Committee - (PRHS&PS) CATEGORY: � Consent ❑ Ordinance ❑ City Council Business ❑ Reso STAFF REPORT BY: JAMES NELSON, LIEUTENANT Attachments: 1. PRHS&PS Memo 2. Amendment #1 to FFY 2012 WTSC Target Zero MOU Options Considered: 1. Accept the grant 2. Reject the grant MAYOR'S RECOMMENDATION: MEETWG DATE: 7une 12, 2012 ❑ Public Hearing ❑ Other DEPT Police Department CITY MANAGER APPROVAL: _y�� DIRECTOR APPROVAL: ,� l.�kl f�.Yt L�1� Q• 1��✓1 �✓�� Co e Co cil Committee Council COMMITTEE RECOMMENDATION I move to forward the proposed acceptance of Amendment #1 to the WTSC MOUfor bar checks, with the Liquor control board, to the June 19, 2012 City Council Agenda for approval� in ��— amown�' aF' �1,2��i,1�4 \ � �•--- �-�--- Committee Chair � ommi ee Member Committee Mem er PROPOSED COUNCIL MOTION `7 move to accept Amendment #1 to the WTSC Grant for Bar Checks with the Liquor Control Board and authorize the Chief of Police to sign such agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1� reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: June 12, 2012 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Skip Priest, Mayor FROM: Brian J. Wilson Chief of Police SUBJECT: Acceptance of WTSC Grant Money for Target Zero Teams DUI patrols. Background The Washington Traffic Safety Commission (WTSC) and the City of Federal Way have an existing partnership, focused on DtJI enforcement. WTSC funding has allowed Federal Way Police to strengthen DUI enforcement through overtime funded DUI patrols. WTSC funding has provided overtime patrols which have netted more than 30 DUI arrests within Federal Way in 2011 alone. Pronosal That the City Of Federal Way accept two amendments to our on-going Memorandum of Understanding (MOI� for a term: October Ol, 2011 through September 30, 2012. These amendments will provide the City of Federal Way Police Department an additional$6,150.00 in funding to continue Target Zero Teams DUI patrols and an aciditional $1,274.46 to fund bar checks (with Liquor Control Board agents) in Federal Way. F�ndin� Source Washington Traffic Safety Commission (WTSC). ��,e� °'sT o � c `� a� y :c , y �� s i' pY H '� isas � AMENDMENT #1 TO FFY 2012 Memorandum of Understanding between Washington Traffic Safety Commission and FEDERAL WAY POLICE DEPARTMENT THIS AMENDMENT #1 is made and entered into by and between the FEDERAL WAY POLICE DEPARTMENT and the WASHINGTON TRAFFIC SAFETY COMM�SSION. It is the purpose of this amendment to increase the amount of funding available for the project titled: "Target Zero Teams — Home Safe Bar Program." IT IS, THEREFORE, MUTUALLY AGREED THAT: This Amendment increases by 1274.46 the amount available to the FEDERAL WAY POLICE DEPARTMENT to participate in the Target Zero Teams Home Safe Bar project for officer overtime wages who visited restaurants/bars with the Liquor Control Board agent. This agreement does not affect any other conditions of the original agreement or the first amendment. !N WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT: FEDERAL WAY PD Washington Traffic Safety Commission Date Date COUNCIL MEETING DATE: June 19, 2012 ITEM SUBIECT: South 356`�' Street Regional Detention Facility Retrofit Project - Preliminary Design Status Report POLICY QUESTION Should the Council authorize staff to proceed with design of the South 356"' Street Regional Detention Facility Retrofit Project and return to the LUTC and Council at the 100% design completion for further reports and authorization? CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ■ � Ordinance Resolution MEETING DATE June 4 , 2012 � Public Hearing ❑ Other STAFF REPORT BY: Fei Tan P.E., SWM Pro'ect En ineer ' DEPT: Public Works ..................................__....._...._....................................................._.........................�z........._..........................._..............................._. ............._..............................._...._........._._....._..........._.....__..._.�.__.._.....__...__....._._._..._.._._.._.. � ...............................�................................�...�....... ....._............_._.......__.. Attachments: Land Use and Transportation Committee memorandum dated June 4, 2012. OpNons _Considered? _.__........._.. .........................................................................._._.......................................................___..._....._...__........_..._._................._...._........_................_....._...---._._._...__.........._...._.......____....._._._�_.._._...---...__..._ l. Authorize staff to proceed with the design of the South 356"' Street Regional Detention Facility Retrofit Project and return to the LUTC and Council at the 100% design completion stage for further reports and authorization. 2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to staff. MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the June 19, 2012 City Council Consent Agenda for approval. MAYOR APPROVAL: ,�7��m� �'�G`�� DIRECTOR APPROVAL: Li�aZ� Co ee Co il Co Council COMMITTEE RECOMMENDATION Forward Option 1 to the June 19, 2012 City Council Consent Agenda for approval. \!��,, , �'� ��1.��: ��s :,� _ Susan Honda. Member (BELOW TO BE COMPLETED BY CITY CLERKS OFFlCE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # PROPOSED COUNCIL MOTION "I move to authorize staff to proceed with the design of the South 356 Street Regional Detention Facility Retrofit Project and return to the L UTC and Council at the 100% design completion stage for further reports and authorization. " CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: June 4, 2012 Land Use and Transportation Committee Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management �(�/�,�—' Fei Tang, P.E., SWM Project Engineer �% South 356' Street Regional Detention Facility Retrofit Project — Preliminary Design Status BACKGROUND: On June 21 2011, City Council authorized staff to accept a$1,000,000 grant from Washington State Department of Ecology (DOE) and to add the S 356"' Street Regional Detention Facility (RDF) Retrofit Project to the SWM CIP. This project consists of a new combined treatxnent wetland and detention pond, two bioretention areas, an emergency bypass system retrofitted to the existing RDF, removal of impervious roadway surface, and extensive native plantings. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 35°/a complete, which includes the following completed tasks: • Topographical Surveys • GeotechnicalInvestigation • State Department of Archaeology and Historic Preservation's Project Historic and Cultural Review Submittal and Approval • Received SEPA Determination of Nonsignificance (DNS) • City's Landuse Application Submittals • Preliminary HydrologicaUHydraulic Analysis • Project Design to 35% Ongoing Tasks Include: • Contract Specifications � Additional HydrologicaUHydraulic Analysis � Structural Design • Project Design to 100% PROJECT ESTIMATED EXPENDITURES*: Project Administration /Management Design 2013 Construction Cost 30% Construction Contingency Construction Management Monitoring TOTAL PROJECT COSTS * Does not include property costs AVAILABLE FUNDING: Budgeted SWM Funds DOE Grant TOTAL AVAILABLE BUDGET $62,400 $197,310 $633,786 $190,136 $40,980 $54,296 $1,178,908 650,000 $1,000,000 $1,650,000 This project is fully funded and is scheduled for construction in fall of 2013. ��. , �' e. �� E � ��•� ' '�`� �� , �� ■"�� t � �� r7. r �.�s � � � .� �� . . �`e�ro 1,� , `� . � �, �'� � �° � � �„ =f, �' � ;� — ' �' �� . w , �� . 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P �W k � '� � # �F � . • • • q � � � � }4 . � '� g '�'R, � -; d � �� . '- �� affi J^ (t .`� >�� k �^ � g tw d o°� � C:" a� ,",� .. �''� � �`° .� ti � �.3' i �x �. � � � � �� , � � � x � "��• � �x. ��n � � �.� � �� -' "� � �'�' � ` ' ��.+'' ,'�,' ��, '��' ` � � � � �, .�. - * $ " � g� � � � .. � �. , � ��* �� , ,� . � �r . 'S }n; ''� ,,� �. `� � �,dc , .a_ v �ir +6'� A : ?r � o- �ara ■ .+. ++ j� . ��; ... x" _ 3' R ;z � �°A ti y „�� $� � ,� �� . 'm � . i� , �� r.,. � �� ,:, ��, �,+. . � . . � � .�� „ �� . . s. � .. - COUNCIL MEETING DATE: June 19, 2012 ITEM #: '�°� CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2012-2013 Neighborhood Traffic Safety (NTS) Program —Contract Award POLICY QUESTION Should the City award the 2012-2013 Neighborhood Tra�c Safety (1VTS) Program to Northwest Asphalt, Inc., with the lowest responsive, responsible quote? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ ❑ City Council Business ❑ MEETING DATE June 4 , 2012 ❑ Public Hearing ❑ Other Ordinance Resolution STAFF REPORT BY: Rick Perez, P. E., City Traffic En ineer DEwI': Public Works _.__......_ ........................................._. _..........._........................................._.....$...................._.................... __...._...__.......................__........_..............._..._.............................._...........__.....---...__._._..._.__.._...__.._..............._...._..�...��. Attachments: Memorandum to the Land Use and Transportation Committee dated June 4, 2012. Options Considered: 1. Award the 2012-2013 Neighborhood Traffic Safety (NTS) Program to Northwest Asphalt, Inc., with the lowest responsive, responsible quote, in an amount not to exceed $80,000. 2. Do not award the 2012-2013 Neighborhood Traffic Safety (NTS) Program to the lowest responsive, responsible quote and provide direction to staff. MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the June 19, 2012 City Council Consent Agenda for approval. MAYORAPPROVAL: _�C�/ -G� DIRECTORAPPROVAL: /� �/dr�ti fn tte Cound Co Council COMMITTEE RECOMMENDATION Forward Option 1 to the June 19, 2012 City Council Consent Agenda for approval. / , �1._.►��% _ �'��:�,�, � _ -� - :,. ��;�-� (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # PROPOSED COUNCIL MOTION "I move to award the 2012-2013 Neighborhood Traffic Safety (NTS) Program to Northwest Asphalt, Inc., with the lowest responsive, responsible quote in an amount not to exceed $80,000. " CITY OF FEDERAL WAY MEMORANDUM DATE: June 4, 2012 TO: Land Use and Transportation Committee VIA: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management�� \ FROM• �ck Perez, P.E., City Traffic Engineer � ' Jesse Hannahs, P.E. Senior Traffic Engineer :�' SUBJECT: 2012-2013 Neighborhood Traffic Safety (NTS) Program — Contract Award BACKGROUND: On April 16, 2012, staff sent a request for a unit price quote (RFQ) to a short list of contractors on the MSRC Small Works Roster who have the capabilities of executing the installation of neighborhood traffic calming devices within pre-determined deadlines. Four (4) quotes were received and opened on May 9, 2012. See the attached Exhibit A, Quote Tabulation Summary. Northwest Asphalt, Inc. submitted the lowest quote. Exact quantities and locations for this small project will be determined throughout the work year(s). Funding for such discretionary work is included in the 2012 operating budget at $30,000 per year. cc: Project File Day File arr oF � Federal Way Bid Name: 2012/2013 NeigLbor6aod Trsffic Safety Bid Number: RFQ Quote Openmg Dare & Time: 4/16/2011 (a� 4:30 PM Quote Closing Date & Time: 5/S/2012 (a� 4:30 PM Quote Drop-off Locallon: Ciy Hall Project Manager: dease Hanna6s, P.E. - Trsffic ITEM DESCRIPTION SCHEDULE A iump, Complete (estimate = 7) �able, Complete (estimate = 2) Crosswalk, Complete (estimate = TOTAL SCHEDULE A SCHEDULE B Pre-Cast Tra�c Curb, Painted (1-100 Pre-Cast Tra�c Curb, Painted (101-5 Pre-Cast Tra�c Curb, Painted (501+) Remove Pre-Cast Traffic Curb (1-100 Remove Pre-Cast Traffic Curb (101-5 Remove Pre-Cast Traffic Curb (501+) Block Traffic Curb, Painted (1-100) Block Tra�c Curb, Painted (101-500; Block Tra�c Curb, Painted (501+) Remove Block Traffic Curb (1-100) Remove Block Traffic Curb (101-500 Remove Block Traffic Curb (501+) Extruded Curb, Painted (1-100) Extruded Curb, Painted (101-500) Extruded Curb, Painted (501+) Remove Extruded Curb (1-100) Remove Extruded Curb (101-500) Remove Extruded Curb (501+) QUOTE TABULATION SHEET Quote 1 Quote 2 Quote 3 Northwest Asphaft Tony Asphalt Patch Lind Systems Paving $17,08t $5,782 $5,7$2 $18,844 $8,814 $8,814 536,472 $15,400 $5,400 $5,400 s2s,2oo $30 $2,879 $7,515 $8 $202 $&0 $1,515 $7,515 $10 $202 $20 1,010 1,5Q3 101 $150 $2,828 $11,874 $100 $2,020 $2,505 $150 $3,030 $11,874 $100 $2,020 $3,507 $150 $1,010 $1,008 $150 $1,010 $2,505 $40 $3,838 $17,535 $4 $354 $1,503 $0.40 $40 $190 $4 $354 $1,503 $12 $1,010 $4,760 $3 $303 $1,378 Q�ote a Lloyd Enterprise $30,401 $12,106 $12,236 s�a ,743 $109 $5,656 $15, 030 $265 $9, 090 $32,064 $148 $5,858 $19,539 $259 $9, 090 $33, 567 $143 $8,016 $298 $10,201 $32.064 � � �Fecleral Way Bid Name: 2012/2013 NeiLhbor600d Bid Number: RFQ Quoa OpeainE Date & Time: 4l16/20 Qaote Closing Date & Time: 5/8/201 QaoM Dro�off Locslion: City H, Projcet Manaqer: Jesse F ITEM DESCRIPTION Crushed Rock (1-5) Crushed Rock (6-15) Crushed Rock (15+) Asphalt Surface (1-5) Asphalt Surface (6-15) Asphalt 8urface (15+) Traffic t (a3 4:30 PM (a� 4:30 PM Speed Hump, Complete (10+) Speed Table, Complete (1-2) Speed Table, Complete (3-9) Speed Table, Complete (10+) Raised Crosswalk, Complete (1-2) Raised Crosswalk, Complete (3-9) Raised Crosswalk, Complete (10+) Remove Speed Hump, Table or Raised Crosswalk (1 Remove Speed Hump, Table or Raised Crosswalk (3 Remove Speed Hump, Table or Raised Crosswalk (1 Remove Pedestrian Island, Complete (1-2) Remove Pedestrian Island, Complete (3-9) Remove Pedestrian Island, Complete (10+) Install ADA Curb Ramp, Complete (1-2) Install ADA Curb Ramp, Complete (3-9) Install ADA Curb Ramp, Complete (10+1 QUOTE TABULATION SHEET Quote 1 Quote 2 Quote 3 Quote 4 Northwest Asphaft Tony Lloyd Asphatt Patch Lind Enterprise Systems Paving $50 $200 $30 $70 $120 $360 $180 $210 $90 $600 $450 $375 $300 $500 $180 $1,638 $600 $1,500 $1,020 $2,850 $1,500 $3,000 $2,475 $5,400 $2,440 $2,692 $2,200 $4,343 $7,320 $8,076 $6,600 $13,029 $24,400 $26,920 $22,000 $43,430 $2,891 $4,407 $2,700 $6,053 $8,673 $13,221 $8,100 $18,159 $28,910 $44,070 $27,000 $60,530 $2,891 $4,407 $2,700 $6,118 $8,673 $13,221 $8,100 $18,354 $28,910 $44,070 $27,000 $61,180 $3,230 $2,500 $1,800 $4,264 $2,190 $6,000 $5,400 $10,023 $7,300 $12,000 $18,000 $27,980 $1,830 $2,500 $25 $5,962 $1,848 $4,500 $75 $14,136 $5,600 $8,000 $250 $47,100 $2,025 $3,800 $1,900 $5,072 $3,411 $8,400 $5,700 $14,739 $10,770 $22,000 $19,000 $47,450 � CITY OP ,� Federal Way Bid Name: 2012/2013 Neighborhaod Traffic Safety Bid Number: RFQ Quote Opening Date & Time: 4/16/20I1 (q3 4:30 PM Qnoh Closing Drte & Time: 5/8/2012 (a� 4:30 PM Qnote Drop-off Locallon: City Hsll Project Maeager: Jease Hannahs, P.E. - ITEM DESCRIPTION Install Sidewalk, Complete (1-2) Install Sidewalk, Complete (3-9) Install Sidewalk, Complete (10+) Remove Curb Ramp or Sidewalk, Coi Remove Curb Ramp or Sidewalk, Coi Remove Curb Ramp or Sidewalk, Coi Asphalt Planing (Portable) (1-100) Asphalt Planing (Portable) (101-200) Asnhalt Planina fPortablel f201+1 Pedestrian Refuge Islands, Complete (1-2) Pedestrian Refuge Islands, Complete (3-6) Pedestrian Refuge Islands, Complete (7+) Removal of Pavement Markings (1-200) Removal of Pavement Markings (201-500) Removal of Pavement Markings (501+) TOTAL SCHEDULE B ADJUSTED TOTAL SCHEDULE B TOTAL SCHEDULE A TOTAL (SCHEDULE A + ADJUSTED 1 10+ 0.5 QUOTE TABULATION SHEET Quote 1 Quote 2 Quote 3 Quote 4 Northwest AsphaR Tony Lloyd Asphaft Patch Lind Enterprise Systems Paving $1,744 $700 $275 $2,136 $873 $3,000 $780 $5,205 $1,910 $4,000 $2,200 $5,140 $1,392 $1,500 $250 $2,482 $696 $2,100 $720 $2,652 $2,060 $3,000 $2,200 $3,700 $10 $50 $2,800 $1,159 $1,030 $1,616 $282,800 $4,040 $2,050 $2,010 $562,800 $6,432 $3,500 $6,000 $14,000 $5,182 $8,145 $9,000 $40,500 $15,546 $19,005 $14,000 $91,000 $36,274 $1 $250 $3 $279 $20'{ $3,015 $553 $1,381 $501 $3,006 $1,002 $2,224 �223,167 $336,181 $1,197,598 5697,128 s11,158 $16,809 $59,880 534,856 $28,644 $36,472 526,200 554,743 .07 I 586,079.91 � COUNCIL MEETING DATE: June 19, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL Y ITEM #:� � SUBJECT Lakota Middle School Safe Routes to School Project 85% Design Status Report POLICY QUESTION Should the Council authorize staff to proceed with design of the Lakota Middle School Safe Routes to School Project and return to the LUTC and Council at the 100% design completion for further reports and authorization? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ Ordinance ❑ City Council Business ❑ Resolution MEETING DATE June 4 , 2012 ❑ Public Hearing ❑ Other STAFF REPORT BY: John Mulkey P.E., Street Systems Project Engineer� �DErr: Public Works __ ............._........_..._.............._......._.................._................................._............_...................................................................................................................................._....................._........................................._....._....._......................_.........__.......................__._...__._. Attachments: Land Use and Transportation Committee memorandum dated June 4, 2012. Options Considered: 1. Authorize staff to proceed with the design of the Lakota Middle School Safe Routes to School Project and return to the LUTC and Council at the 100% design completion stage for further reports and authorizarion and approve the transfer of $200,000 from the Annual Transportation System Safety Improvement fixnd to this project. 2. Do not authorize stafFto proceed with fmalizing the present design of this project and provide direction to staff. MAYOR'S RECOMMENDATION Mayor recommends forwarding Option 1 to the June 19, 2012 City Council Consent Agenda for approval. MAYOR APPROVAL: f /�� l��' DIRECTOR APPROVAL: � L�� Commi e Coun mm�ttee Council COMMITTEE RECOMMENDATION Forward Option 1 to the June 19 , 2012 City Council Consent Agenda for approval. '',I � � II `%'�'�� _ � :�� (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTIOIY Ensctment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # PROPOSED COUNCIL MOTION "I move to authorize staff to proceed with the design of the Lakota Middle School Safe Routes to School Project and return to the LUTC and Council at the 100% design completion stage for further reports and authorization and approve the transfer of $200,000 from the Annual Transportation System Safety Improvement fund to this project.. " CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: June 4, 2012 Land Use and Transportation Committee Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management�✓' "� John Mulkey, P.E., Street Systems Project Engineer S�"'' Lakota Middle School Safe Routes to School Project— 85% Design Status Report BACKGROUND: This project will install a new traffic signal with an exclusive all stop pedestrian phase at the intersection of SW 312`�' Street and 14`�' Ave SW with the additional features of curb, gutters, 8 foot sidewalk, 6 foot planter, 5 foot bike lane, and street lights along approximately 745 feet of the north side of SW 312�' Street from Dash Point Road to 14�' Ave SW. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • The Topographical Surveys • The Geotechnical Investigation • Right of Way Plan • NEPA/SEPA Documentation, Submittals and approval Ongoing Tasks Include: • Preliminary Contract Specifications • Project Design to 100% • Right of Way acquisition PROJECT ESTIMATED EXPENDITURES: Design Right of Way Acquisition 2012 Construction Cost 10% Construction Contingency 12.5 % Construction Management TOTAL PROJECT COSTS AVAILABLE FUNDING: Budgeted City Funds Safe Route to School Grant TOTAL AVAILABLE BUDGET $ 208,000 101,000 607,575 60,757 75,950 $1,053,282 0.00 $ 859,080 $ 859,080 At this time the project budget has a funding shortfall of $194,202. Staffs requesting Council approval to transfer $200,000 from the Annual Transportation System Safety Improvement fund to this project. This project is funded for design, right of way and construction and is scheduled for construction in fall of 2012. COUNCIL MEETING DATE: June 19, 2012 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM SUBIECT: SW 312"' St — 14"' Ave SW to Dash Point Road Improvement Project — 85% Design Status Report POLICY QUESTION Should the Council authorize staff to proceed with design of the SW 312`�' St —14�' Ave SW to Dash Point Road Ixnprovement Project and return to the LUTC and Council at the 100% design completion for further reports and authorization? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ Ordinance MEETING DATE June 4 , 2012 ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulke , P.E., Street Systems Pro'ect Engineer' P'r: Public Works _..._...........__ ...................._............................_..._............._._.........................__............Y....................................................................._.........................,1........................ _....._..._..........................._...................._..........._..__......_._..._....__.___...........---....---_.�.........._ Attachments: Land Use and Transportation Committee memorandum dated June 4, 2012. Options Considered: __ _._ ................................ _......................................................................_................__........................................._..........._........_._.._.........._.....................__._._..._.___._.__.............._..____.�...._................_��......._._. 1. Authorize staff to proceed with the design of the SW 312`� St — 14"' Ave SW to Dash Point Road Improvement Project and return to the LUTC and Council at the 100% design completion stage for further reports and authorization and approve the transfer of $200,000 from the Annual Transportation System Safety Improvement fund to this project. 2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to staff. MAYOR'S RECOMMENDATION Mayor recomxnends forwarding Option 1 to the June 19, 2012 City Council Consent Agenda for approval. MAYOR APPROVAL: ��I � '�' �� DIRECTOR APPROVAL: � /� omau Co il Committee Council COMM[TTEE RECOMMENDATION: Forward Option 1 to the June 19 2012 City Council Consent Agenda for approval. �-� � � �° �+., . �i�� ,��` �� -.�� --- :.. - . i� Susan Honda. Member PROPOSED COUNCIL MOTION "I move to authorize staff to proceed with the design of the SW 312`�' St — 14rh Ave SW to Dash Point Road Improvement Project and retum to the LUTC and Council at the 100% design completion stage for further reports and authorization and approve the transfer of $200,000 from the Annual Transportation System Safety Improvement fund to this project. " (BELOW TO BE COMPLETED BY ClTY CLERKS OFFlCE) COUNCIL ACT[ON: ❑ APPROVED COUNCIL BILL # ❑ DEN[ED 1 reading ❑ TABLED/DEFERRED/NO ACfION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: June 4, 2012 Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management C� ' John Mulkey, P.E., Street Systems Project Engineer �!L w+ SUBJECT• SW 312�' St —14"' Ave SW to Dash Point Road Ixnprovement Project — ' 85 /o Design Status Report BACKGROUND: This project is to increase the safety and capacity of the intersection of SW 312`� Street and Dash Point Road. This project will widen SW 312�' Street to three lanes with bike lanes from 14 Avenue SW to Dash Point Road (SR 509). Work will include utility relocation, storm drainage, curb, gutter, sidewalk, street lighting, traffic signal replacement, signing, channelization and landscaping. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • The Topographical Surveys • Right of Way Acquisition (Completed on the south side of SW 312` in 2011) • Channelization Plans submittal and approval from W SDOT • SEPA Submittals • Project Design to 85% Ongoing Tasks Include: • Contract Specifications • Project Design to 100% PROJECT ESTIMATED EXPENDITURES: Design ROW Acquisition (Completed in 2011) 2012 Construction Cost 10% Construction Contingency 12.5% Construction Management (City Staffl TOTAL PROJECT COSTS AVAILABLE FUNDING: Budgeted City Funds Mitigation Interest Earning TOTAL AVAILABLE BUDGET $310,188 37,000 975,250 97,525 121,900 $1,541,863 1,289,000 $60,063 7,000 $1,356,063 At this time the project budget has a funding shortfall of $185,800. Staff is requesting Council approval to transfer $200,000 from the Annual Transportation System Safety Improvement fund to this project. This project is scheduled for construction in fall of 2012. COUNCIL MEETING DATE: June 19, 2012 ITEM #: � _..... _.... _. _.....__ _......._.... _ _......_ . _ _............ _.__......... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT Grant Funding for Transportation Improvement Projects - Authorization to Submit an Application POLICY QUESTION Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ■ ■ Ordinance ResoluNon MEETING DATE June 4 , 2012 ❑ Public Hearing ❑ Other STAFF REPORT BY: Rick Perez, P.E., Cit Traffic Engineer DEPT: Public Works _ ..............................._............._........_ ..........................................................................._.........................._.......Y............_.........._....................._..............._....................._........__............................._..................._...................._.........._.................._..__..............._.._......_......._..---...._.._..---._...___._......__._..._. Attachments: Land Use and Transportation Committee memorandum dated June 4, 2012 Options Considered: 1. Authorize staff to submit grant funding applications under the 2012 Pedestrian and Bicycle Safety Funding Program for the following transportation improvement projects: • S 288`�' St: 19"' Ave S- I-5 (Design and Construction) • 14�' Ave S: S 308�' St - S 312`� St (Design and Construction) 2. Modify the projects for which staff should submit a grant-funding application. 3__ Do not submit any ant funding application for these projects in 2012. �'. .........__ ................. . ...... ............................................................._._..._................ ........ ....... ...._. ._.............._........ ......._....__...._...._......__ ..._ _.....----......_..._... _ ........_.._..._.. MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the June 19, 2012 City Council Consent Agenda for approval. MAYOR APPROVAL: '� �P DIRECTOR APPROVAL: �j�,�'^ � co�� co u �'tt; �� coua�a COMMITTEE RECOMMENDATION Forward Option 1 to the June 19 , 2012City Council Consent Agenda for approval. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACT[ON: ❑ APPROVED COUNC[L BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # PROPOSED COUNCIL MOTION "I move to authorize staff to submit grant funding applications under the 2012 Pedestrian and Bicycle Safety Funding Program for the following transportation improvement projects: • S 288th St: 19th Ave S- I-S (Design and Construction) • 14th Ave S: S 308th St - S 312th St (Design and Construction). " CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: BACKGROUND June 4, 2012 Land Use and Transportation Committee Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management � Rick Perez, P.E., City Traffic Engineer Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvement Plan (TIP) and the newly adopted Bicycle and Pedestrian Plan and concluded that the following projects will likely be competitive in the 2012 Pedestrian and Bicycle Safety Funding Program. Project (Funding Phase)Grant Estimated Project Possible Grant Required City Cost Fund Match S 288` St: 19` Ave S to I-S (Design and Construction) Pedestrian and Bicycle Safety $565,000 $565,000 $0** (FederaUState Funds) 14`" Ave S: S 308 St to S 312`�' St (Design and Construction) Pedestrian and Bicycle Safety $384,000 (FederaUState Funds **No City match is required for this pmject. $384,000 $0** The S 288`�' Street project would restripe S 288` Street from 4 lanes to 3 lanes with bike lanes and add pedestrian crossing refuge islands with Rectangular Rapid Flashing Beacons at two locations. The 14 Avenue S project would extend sidewalks to provide continuous walkways from S 312�' Street to S 308` Street, and construct a mini-roundabout at the intersection of S 308 Street to address safety concerns raised for pedestrians crossing at this intersection. K:\LUTC�2012\06-04-12 Grant Funding for Transportation Projects - Pedestrian and Bicycle Safety Grant.doc COUNCIL MEETING DATE: June 19, 2012 ITEM #:� SUBdECT: Setting a Public Hearing Date and Adoption of Resolution for 2013-2018 Transportation Improvement Plan POLICY QUESTION Should City Council set a Public Hearing for adoption of the 2013-2018 Transportation Improvement Plan on July 3, 2012? CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ■ /1 Ordinance Resolution STAFF REPORT BY: Rick Perez, P.E., Traffic Engineer MEETING DATE June 4 , 2012 ❑ Public Hearing ❑ Other DEwr: Public Works Attachments: Land Use and Transportation Committee memorandum dated June 4, 2012. Options Considered: 1. Authorize staff to proceed setting the Public Hearing date on July 3, 2012. 2. Set Public Hearing on an alternative date recommended by the committee. MAYOR RECOMMENDATION The Mayor recomxnends forwarding Option 1 to the June 19, 2012 City Council Consent Agenda for approvaL MAYOR APPROVAL: 7 ��'��,� 1 DIRECTOR APPROVAL: L��ariS Comrtu ee Co -- (� Cou�il COMMITTEE RECOMMENDATION Forward Option 1 to the June 19, 2012 City Council Consent Agenda for approval. -�:�►..!�'.. ��'�_ - �.. _�► :�. - Susan Honda. Member (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED I reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # K:\CO[JNCILWGDBILLS�2012\06-19-12 Six Year TIP setting public hearing .doc PROPOSED COUNCIL MOTION "I move approval of the resolution setting the date of a Public Hearingfor the 2013-2018 Transportation Improvement Plan on July 3, 2012. " CITY OF FEDERAL WAY MEMORANDUM DATE: June 4, 2012 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management L� ' Rick Perez, P.E., Traffic Engineer SUBJECT: Setting Public Hearing for 2013-2018 Transportation Improvement Plan BACKGROUND In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington (RCW), the City of Federal Way adopted its original Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASIP) on July 23, 1991. The City is also required to adopt a revised TIP and ASIP on an annual basis to reflect the City's current and future street and arterial needs. The City is required to hold a minimum of one public hearing on the revised plans. Staff proposes that this occur at the July 3, 2012 City Council meeting. Once the revised plans have been adopted by Resolution, a copy of the respective plans must be filed with the Washington State Secretary of Transportation and the Washington State Transportation Ixnprovement Board. The attached Resolution sets the public hearing date for the July 3, 2012 City Council meeting. The TIP will also be presented to the Land Use and Transportation Committee on June 4, 2012. K:\LUTC�2012\06-04-12 Setting Six YearTIP Hearing Date.doc RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, setting a Public Hearing date oFTuesday, July 3, 2012 for adoption of a revised Six-Year Transportation Improvement Program and Arterial Street Improvement Plan. WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City Council of the City of Federal Way must adopt a revised and extended Six-year Transportation Improvement Program ("TIP") and Arterial Street Improvement Plan ("ASIP") annually; and WHEREAS, the City of Federal Way's SEPA Responsible OfFcial reviewed the TIP and ASIP under the State Environmental Policy Act, RCW 43.21C, and issued a Determination of Nonsignificance on May 18, 2012; and WHEREAS, a public hearing must be held prior to the adoption of the revised and extended Six-year Transportation Improvement Program and Arterial Street Improvement Plan; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Public Hearin�. A public hearing shall be held on the 2013-2018 Federal Way Transportation Improvement Plan and Arterial Street Improvement Plan at 7:00 p.m. on Tuesday, July 3, 2012, at the Federal Way City Hall Council Chambers. Section 2. Severabilitv. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to Resolution No. Il- Page 1 of 3 Rev 1/10 make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 20_. CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON Rssolution No. 12- Page 2 of 3 Rev 1/10 FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 12- Page 3 of 3 Rev 1/10 COUNCIL MEETING DATE: June 19, 2012 CITY OF FEDERAL WAY CITY COUNCIL ITEM #: AGENDA BILL SUBJECT: APPOINTMENTS TO THE DIVERSITY COMMISSION POLICY QUESTION Which applicants should the City Council appoint to the Diversity Commission? COMMITTEE: N/A CATEGORY: ❑ Consent � City Council Business STAFF REPORT BY: Carol McN BACKGROUND: 0 Ordinance ❑ Resolution Clerk MEETING DATE N/A ❑ Public Hearing ❑ Other DEPT Human Resources The Diversity Commission is comprised of nine voting members who serve three-year terms. Two voting positions on the Commission expired on May 31, 2012. One voting member (Troy Smith) is seeking re- appointment as a voting member. Two alternate members (Trinity Chandler and Joseph Kuria) are seeking appointment to the remaining voting position. At their June 19, 2012 Special meeting the Council interviewed Trinity Chandler and Joseph Kuria. Options Considered: 1. Re-appoint Troy Smith as a voting member to the Diversity Commission with a term of May 31, 2015 and appoint current alternate member Trinity Chandler as a voting member with a term or May 31, 2015. 2. Re-appoint Troy Smith as a voting member to the Diversity Commission with a term of May 31, 2015 and appoint current alternate member Joseph Kuria as a voting member with a term of May 31, 2015. 3. Direct the City Clerk to advertise the vacancy. STAFF RECOMMENDATION N/A MAYORS APPROVAL: N/A N/A DIRECTOR APPROVAL N/A Committee Council Committee COMMITTEE RECOMMENDATION: N/A PROPOSED COUNCIL MOTION "I move the following appointments to the Diversity Commission... " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # COUNCIL MEETING DATE June 19, 2012 ITEM #�� _.... _........ . __._.. _ __ ....... _. _........ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CENTERSTAGE THEATER CONTRACT AMENDMENT TO MANAGE KNUTZEN FAMILY THEATRE POLICY QUESTION Should the City Council approve the proposed contract amendment with Centerstage Theater to manage the Knutzen Family Theatre? COMMITTEE PRHSPS CATEGORY: ❑ Consent � City Council Business STAFF REPORT BY: CaTV M. ❑ Ordinance ❑ Resolution P.E., Director MEETING DATE: 7une 12, 2012 ❑ Public Hearing ❑ Other DEP'r: Parks & Public Works Attachments: Proposed Contract Amendment with Centerstage Theater to manage Knutzen Family Theatre Background: On July 13, 2009 the City entered into a contract with Centerstage Theater to manage the Knutzen Family Theatre for a period of three years. The term of the contract expires June 30, 2012 and both parties are interested in extending the contract for an additional three years, commencing on July 1, 2012 through June 30, 2015. In addition to the term extension, Centerstage Theater and the City have agreed to minor changes or clarifications to exhibit "A" and "B" of the original contract. Staff will be present at the PRHSPS Comxnittee meeting and Full City Council meeting to highlight the minor changes or clarifications in Exhibit "A" and "B" Options Considered: Option 1: Approve the proposed contract amendment with Centerstage Theater to manage Knutzen Family Theatre, and forward to the June 19, 2012 City Council Business agenda for approval. Option 2: Do not approve the proposed contract amendment with Centerstage Theater to manage Knutzen Famil Theatre and rovide direction to staff _Y .............................................. ......P............................ ................ . ...__............__..._._..._...._..__.................._........_.........._......... MAYOR'S RECOMMENDATION Option 1: Approve the proposed contract amendment with Centerstage Theater to manage Knutzen Family Theatre, and forward to the June 19, 2012 City Council Business agenda for approval. MAYOR APPROVAL: �7��% e� ,r �� d` DIRECTOR APPROVAL: � �� _�� Commi e / Coun il Committee Counc COMMITTEE RECOMMENDATION I move to forward to approve the contract amendment with Centerstage to manage Knutzen Family Theatre to the June 19, 2012 City Council Business agenda for approval. Committee Chair � Committee Member c— � PROPOSED COUNCIL MOTION: "I move approval of the proposed contract amendment with Centerstage Theater to manage Knutzen Family Theatre ". (BELOW TO BE COMPLETED BY C1TY CLERKS OFFICE) COUNCIL ACTION: ' ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # � GTY OF CITY HALL '�.�.. Federal Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 w�vw crtyoffederalway com AMENDMENT NO. 1 TO THEATRE MANAGEMENT AND OPERATIONS AGREEMENT FOR KNUTZEN FAMILTY THEATRE This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Centerstage Theater, a nonprofit 501 (c)(3) organization ("Manager"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Theatre Management and Operations at the Knutzen Family Theatre ("Agreement") dated effective July 14, 2009, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than June 30, 2015 ("Amended Term"). 2. AMENDED SERVICES. The Services, as described in Exhibit "A" and as referenced by Section 2 of the Agreement, shall be replaced by those services more specifically described in E�ibit "A-1" attached hereto and incorporated by this reference ("Amended Services"). The Amended Services are in addition to the terms and conditions outlined in Section 2 of the original Agreement. 3. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit "B-1 ", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 11 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 1 /2010 ` CITY pF '�..� Federal CITY HALL W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY : Skip Priest, Mayor DATE: ATTEST: City Clerk, Carol McNeilly, CMC APPROVED AS TO FORM: City Attorney, Patricia A Richardson CENTERSTAGE By: Printed Name: Title: DATE: STATE OF WASHINGTON ) ) ss. COUNTY OF ) On this day personally appeared before me , to me known to be the of Centerstage that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of , 200_. Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires AMENDMENT -2- 1 /2010 � CITY OF "�.... Federal CITY HALL W �� 33325 8th Avenue South Federai Way, WA 98d03-6325 (253) 835-7000 www cityofl`ederahray com EXHIBIT A-1 I. THEATRE MANAGEMENT A. Theatre Management. The Parties recognize that the use of Dumas Bay Centre will likely affect the use of the Theatre. To the extent possible, the City will use its best efforts to avoid a use at Dumas Bay Center that is incompatible with Manager's management of the Theatre. Manager shall manage the day-to-day operations of the Knutzen Family Theatre ("Theatre") for the City, including booking of performances and rental of the facility, and selection and management of the contracted concessionaires. Manager shall provide all of the staff support necessary to meet the needs of City in conducting City's activities at the Theatre. Manager will be responsible for implementing and carrying out all personnel support functions necessary to ensure successful accomplishment of its tasks and activities. The Manager shall communicate and work with the Parks Director's designee on such tasks and activities, which will include, but are not limited to the following: 1. Coordination of use with Dumas Bay Centre including, but not limited to: • Shared use of common areas such as hallways and bathrooms. • Shared use and management of parking area • Coordination of events and rentals with other uses on the premises. • Consideration of the quiet hours established for the comfort of overnight guests from the hours of 11:00 p.m. — 8:00 a.m. 2. Coordination of City recreation and civic programs; 3. Provision of monthly schedule use to Dumas Bay Centre two (2) weeks in advance of the upcoming month. Mana�er's Responsibilities. The Manager shall be responsible for the following: 1. Scheduling rental use of the theatre including local non-profit arts organizations; 2. Scheduling artists, performances, educational endeavors, and presentations; 3. Marketing and promotions of the Theatre. City will provide a link to the City's website for the purpose of advertising events at the Theatre and contact information for use of the Theatre. It is understood that the link will not otherwise provide advertisement for the Manager; 4. Establishing rental rates and guidelines for the use of the Premises; 5. Providing box office and customer services; 6. Providing technical theatre support, including proper maintenance of theatre equipment; 7. Hiring of or contracting for all necessary personnel; 8. Financial management for the facility operations; 9. Janitorial, housekeeping, general repairs and maintenance [excluding the City's responsibilities as set forth in Section C(1) below], shared utilities; replacement of consumable items such as light bulbs, lamps, batteries, paint, gaffe tape and other items used in the normal operation of the theatre spaces and cleaning of the men's and women's bathrooms nearest to the lobby on the first floor, when Centerstage Theater has scheduled events, including city events. 10. Facility management. AMENDMENT - 3 - 1 /2010 ` GTY OF '�... Federal CITY HALL W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253} 835-7000 www crtyoffederafway com Recreation and Cultural Services Pro r�. The City's recreation and cultural services programs have historically been scheduled as follows, which is the best estimate at this time, but will be subject to written confirmation from the Manager annually by September 1 St: • Arts Commission annual events; two nights - one in the 1 S quarter and one in the 3` quarter (Friday or Saturday) 5:00 —10:00 pm; dates to be determined • Friendship Theatre Load in June 15, 16, 2013, 12:00-3:00 pm • Friendship Theatre rehearsals; June 17, 18, 19, 20. 21, 22 2013 5:00 — 10:00 pm.; June 23, 2013 12:00 — S:OOpm;* • Friendship Theatre Performances; June 20, 21, 22 2013, 5:00 —10:00 pm; June 23, 2013 12:00 — 6:00 pm. • Load out: June 24, 2013 3:30 pm — 4:30pm • Dance Recital Rehearsal; May 28, 29, 30, 31, 2013; 5:00 — 9:00 pm • Dance Recital pictures (rehearsal hall only) June 3, 2013 4:30 — 8:00 pm. • Dance Recital; June 4, 5, 6, 2013; 4:00 — 9:00 pm • Dance Recital Rehearsal; Dec. 3, 4, 5,6 2013; 5:00 -9:00 pm • Dance Recital pictures (rehearsal hall only) Dec. 9, 2013 4:30 — 8:00 pm. • Dance Recital; Dec. 10 12, 2013; 4:00 — 9:00 pm. *Friendship Theatre is a 9-month program and some rehearsals will be scheduled on occasion throughout the year (10 hours). The City retains the right to request additional dates as needed for recreation, civic and cultural events. The City will not pay rental fees for the use of the Theatre and agrees not to exceed twenty-five (25) additional hours per year for City use. For any additional time above said twenty-five (25) hours , the City will pay the established non- profit rental rate. Thereafter, each year Manager shall confer with Parks Director's designee regarding scheduling and coordination of City recreation and civic events. B. Staffmg. Manager shall provide a list of staff and their responsibilities to the Parks Director's designee for the purpose of assisting coordination. Manager's employee and/or designee shall be in the building during the use of the Theater. C. Proaerty Maintenance. 1. Citv Responsibilities. The City shall remain responsible for the routine maintenance of the following property: a. The Structure of the Building (i.e. roof, heating, walls, windows) and exterior areas including but not limited to the parking areas, landscaping and other exterior areas. b. The rigging system. c. The fire suppression system. d. The lighting and sound s'ystems. An assessment of the systems will be performed annually by the City and a copy will be provided to the Manager. The Manager will have ten (10) days to submit a written statement detailing any dispute regarding the assessment. The Parties will meet and discuss the dispute. e. Planned capital replacements of equipment and the structure. AMENDMENT - 4 - 1 /2010 � CITY OF '�`.. Federal CITY HALL W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www crtyoffederalway com f. The City will provide access to the building with five (5) front entrance keys and provide an access code for the theatre spaces. Keys for the building will be maintained by the City, and the Manager is not allowed to duplicate. Any lost or stolen keys must be immediately reported to the City. Manager will be responsible for any cost incurred to re-key the entrance area and key replacement costs provided the need for re-keying is caused by the Manager's actions. Any cost of re-keying for the commencement of this Agreement and for the termination of this Agreement shall be the responsibility of the City. g. The City shall be responsible for two-third (2/3) of the utilities, which include water, electric, gas, and sewer. The City provided Manager historical data concerning the utilities. Upon receipt of the billing, City shall fax a copy to the Manager within 24 hours. The Manager must remit complete payment its 1/3/ share of the total cost for utilities to the City within fifteen (15) days after receiving the bill each month to ensure that the City is timely with its payment obligation. 2. Mana eg r Responsibilities. a. The Manager agrees during the term of this Agreement to keep the Premises in a condition and state of repair as good as the same shall be on the date of the Manager's possession of the Premises excluding normal wear and tear. b. The Manager shall pay the full cost of all repairs and maintenance to the Premises except for the routine maintenance to the property identified in Section C(1) above. Manager is responsible for all consumable routine items to operate equipment such as light bulbs, lamps, batteries, tie lines, gaff tape and other products used to operate equipment. Manager will also be responsible for any damages or replacement of equipment due to mis-use or accident. c. The Manager shall pay for de-icing in the parking lot when the only event is at the Theatre, but shall not pay when there are also events at Dumas Bay Centre. d. The City shall not be required to make any repairs unless and until written notice of the need for said repairs shall have first been given by the Manager to the City in writing at the City's address specified above. Upon receipt of written notice the City will attempt to make repairs in a reasonable time period to not interfere with the use of the Theatre. e. The Manager shall provide its own cleaning and custodial services, including waste disposal, in accordance with RCW 39.12.020 by paying prevailing wage at its expense. In the event the Manager undertakes remodeling and/or construction projects at the Theater, the Manager shall pay prevailing wages at its own expense for any construction work. f. Manager is not allowed to duplicate keys. Any lost or stolen keys must be immediately reported to the City. Manager will be responsible for any cost incurred to re-key the entrance area and key replacement costs. g. The Manager shall be responsible for one-third (1/3) of the utilities for the building, which include water, electric, gas, and sewer. When Manager receives copy of billings from the City, Manager will timely remit its complete 1/3/ portion to the City within fifteen (15) days of each month to ensure that the City is timely with its payment obligation. The City will submit payment to the utilities. In the event there is a late charge for a utility payment due to the Manager, the Manager shall be responsible for the extra charges. h. Theater use policies: (i) Manager shall submit all requests for signs, cards, or displays beyond the Theatre lobby and AMENDMENT - 5 - 1 /2010 � uTV aF �..... Federal Way (ii) CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www crryoffederalway com Box Office to the Dumas Bay Centre Coordinator. Manager agrees to use sandbags and counterweights to support pieces. No nails, screws or fasteners of any kind shall be attached to any part of the stage, rehearsal space, workroom or any other backstage area. (iii) Manager may paint the stage floor and back theater with approved latex paint under the following conditions: (1) drop cloths are used and appropriate care is taken so as not to get paint on carpet, drapes, or rigging; (2) metal floor pocket covers are not to be painted; (3) stage surface and/or wall are professionally repainted at Manager's expense. (iv) Manager will not allow any inappropriate vehicles or heavy equipment (i.e. forklift) on the stage floor. (v) Manager will ensure that all braces, platforms, etc that come into contact with the stage floor are padded with non-abrasive carpet or other material; and that staples or nails used to affix the pads are sufficiently indented so as not to protrude and damage the floor. Manager is not allowed to remove any fixed item from the stage or theatre complex such molding, fixtures, seating, etc. (vi) Manager will ensure that all heavy materials (i.e. furniture, platforms, etc) are lifted or rolled to avoid damaging the stage floor. (vii) Manager will ensure that enamel or spray paint is used only in the workroom. (viii) Manager may permit open flame provided that the use complies with the City of Federal Way Fire Code; the use is permitted via a flame permit; and the Fire Marshall of South King Fire and Rescue inspected the area. (ix) All Theatre spaces must be maintained for intended use, rehearsal hall as a rehearsal; meeting and banquet space; workroom as a temporary work space for upcoming productions; theatre space as production and meeting space. II. PREMISES A. Premises. Manager shall maintain the Premises in good condition and shall not alter or change the premises without the prior written approval of City. Manager is not allowed to remove any city equipment, supplies or materials from the building. The Premises under this Agreement shall include the following: 1. First Floor: • Office space — Current Theatre Coordinator Office • Box office • Theatre lobby/theatre • Workroom • Rehearsal hall • Dressing rooms • Restroom • Office space, which will be the Caretaker's apartment or other space as determined by the City in coordination with the Manager. 2. Second Floor: • Tech booth • Storage space for props and costumes as identified in highlight on the map. AMENDMENT - 6 - 1 /2010 ` CITY OF '�.. Federal Way CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 www crtyoffederalway com 3. Art Gallery. Manager shall maintain Public Access to the Art Gallery during normal business hours and on weekends when the Theatre is in use. B. Smoking/Fires Prohibited. Pursuant to RCW 70.160.030 all smoking in the Theater is prohibited on stage or anywhere in the Premises. Smoking will be permitted outside so long as it is done more than twenty- five feet away from entrances, exits, windows that open, and ventilation intakes as required by RCW 70.160.075. Please use appropriate receptacles. C. Future Alterations or Imqrovements. All alterations or improvements to the Premises undertaken by the Manager shall be constructed at the Manager's expenses, and the Manager agrees to bear full responsibility for insuring that all construction on the Premises is undertaken and conducted in a safe and professional manner, and that all alterations or improvements shall be of high quality construction. The Manager agrees that it will not allow any liens to attach to the Premises as a result of any construction preformed on the Premises. However, should a laborer's or material man's liens be filed per Chapter 60.04 RCW, the City agrees that this will not be considered a breach of this Agreement. The Manager further agrees to hold the City harmless from any and all claims, including costs, attorney's fees, and expenses, arising in any way from any construction on the Premises undertaken by the Manager. Unless specifically agreed otherwise in writing signed by the City prior to construction or addition of any alterations or improvements to the Premises, all alterations and improvements shall become the property of the City upon termination or expiration of this Agreement. 2. The Manager shall not perform, or cause to be performed any alterations or improvements to the Premises without first providing written notice to the City and obtaining the City's review and approval of said alterations or improvements, including signage on the building, which must comply with the Federal Way City Code, and all applicable laws. All hours of work in performing alterations or improvements shall also be subject to the City's prior approval. At the termination of this Agreement, the Manager shall ensure that the condition of the Premises is equal to or better than the condition existing at the commencement of this Agreement, excluding normal wear and tear as mutually determined by the City and the Manager. D. Fire or Other Casualty. In the event the Premises are damaged andlor destroyed by unavoidable casualty or risks covered by standard insurance to such an extent as to render any portion of the Premises untenantable, the City shall have the option to demolish, rebuild or repair the Premises. The City sha11 have thirty (30) days after the date of written notification by the Manager of the happening of any such contingency in which to notify the Manager of the City's intention to rebuild or repair the Premises or the parts so damaged. If the City elects to rebuild or repair said Premises, the City shall prosecute the work of such rebuilding or repairing without unreasonable delay. If the City fails to give said notice within said period, the Manager shall have the right to terminate this Agreement by written notice to the City at any time prior to commencement of reconstruction or repair of the Premises. E. Parking. Parking is shared with other building users and is provided in designated areas only with the exception of load-in and load-out with advance coordination with Dumas Bay Centre Coordinator. Parking in non- designated areas (unless coordinated in advance) may result in ticketing and/or towing at the owner's expense. AMENDMENT - 7 - 1 /2010 � CITY pF �.... Federal CITY HALL W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www crryoffederahvay. com EXHIBIT B-1 A. Management Fee ADDITIONAL COMPENSATION In return for the Services, the City shall pay the Contractor an additional amount not to exceed Two Hundred Twenty Six Thousand Eight Hundred and No/100 Dollars ($226,800.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Four Hundred Forty Eight Thousand and No/100 Dollars ($448,000.00). B. Hourly Technician Fees Manager shall provide technical services for the premises at the published rate, which shall be paid by all renters including the City. C. Rental Income and Other Uses Income from rental of the facility shall be Manager income. The meeting/rental use by Dumas Bay Centre will be the established rate in accordance with rates charged to other non profit organizations. The Parties agree that the rental rate and other fees for the Theatre shall remain competitive with the Dumas Bay Centre's fees rental rates and other fees to avoid undercutting the other party. City recreation programs and/or civic events as outlined in Exhibit A-1 shall not pay any rent. AMENDMENT - 8 - 1 /2010 COUNCIL MEETING DATE: June 19, 2012 ITEM #:� CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WASHINGTON STATE DEPARTMENT OF ECOLOGY — SOIL SAFETY PROGRAM POLICY QUESTION Should the City authorize soil safety work to be managed by the WA State Department of Ecology in 3 City Parks? ( Adelaide, Heritage Woods and Lake Grove Parks) COMMITTEE Parks, Recreation, Human Services & Public Safety CATEGORY: ❑ Consent � City Council Business ❑ Ordinance ❑ Resolution MEETING DATE: 7une 12, 2011 ❑ Public Hearing ❑ Other DEPT: PRCS S'rAFF REPORT BY: Stephen Ikerd – Parks & Facilities Manag,er..._.........._ ...................................................................................._..__....__...........---...._........_..---_.._....._._..._....._......----- ................................................................................. _......................................................................................._........................_......... Attachments: May 30"' Soil Safety memo, Work plan & sample DOE signage. Options Considered: 1. Authorize soil safety work to be managed by the WA State Department of Ecology in 3 City Parks. (Adelaide, Heritage Woods and Lake Grove Parks) 2. Do not authorize soil safety work in 3 City Parks (Adelaide, Heritage Woods and Lake Grove Parks) and give staff direction. MAYOR'S RECOMMENDATION Option #1: Authorize soil safety work to be managed by the WA State Department of Ecology in 3 City Parks. (Adelaide, Heritage Woods and Lake Grove Pa rks) MAYOR APPROVAL: f��a2� f�� DIRECTOR APPROVAL: _�� Comm� Co Committee Council COMMITTEE RECOMMENDATION move to forward the authorization of soil safety work to be managed by the WA State Department of Ecology in 3 City Parks, (Adelaide, Heritage Woods and Lake Grove Parks) and authorize the Mayor to forward to the full City Council June 19`",2012 business agenda for approval Committee Chair ��1��-�� - ' •�► — :— K� - r ••u i PROPOSED COUNCIL MOTION "I move approval of authorizing soil safety work to be managed by the WA State Department of Ecology in 3 City Parks. (Adelaide, Heritage Woods and Lake Grove Parks) (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinunces only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # DRAFT CITY OF �� , &� Federa l Way Parks and Facilities Division Date: May 30, 2012 To: PRHSPS Council Committee From: Stephen Ikerd, Parks & Facilities Manager Via: Mayor Skip Priest Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. ��M^ Subject: Washington State Department of Ecology Soil Safety Program The WA State Department of Ecology (DOE) informed the Parks Department that as part of a settlement with ASARCO, soil testing for arsenic and lead would be performed throughout the region where possible fallout from the copper smelter occurred. As part of their work plan, DOE tested Parks with playgrounds within the City of Federal Way and found 3 Parks that had isolated spots that were higher than the low range of industry standards. Adelaide and Heritage Woods Parks test results were low enough and isolated from active use areas, not to trigger a need for soil removal. DOE recommends Public Notice signs only, posted at these two parks, reminding users to wash their hands and take other precautionary measures. Lake Grove Park however, had several higher readings in a wooded area near SW 308th and DOE recommends removing and replacing soil in this area. This mitigation work will also include planting some native plants and seeding the area with grass to cap the affected area. It should be noted that ASARCO fallout ended in 1986 and since 1991 all the play surFaces in and around the playgrounds have been replaced with new materials that should further reduce any exposure in these active areas. Example: Parks Dept. replaced all pea gravel materials under the play structures for wood play chips or poured in placed rubber. The WA State Department of Ecology will take the lead to inform and mitigate these areas with the Park Departments full support. Part of the information program will include presentations to Parks Commission, PRHSPS Committee and City Council. DOE will also hold 3 neighborhood meetings for those interested living around Adelaide, Heritage Woods and Lake Grove Parks. In addition they have already released public information announcements around the region. See attachments: • Work plan and schedule • Sample signage DOE soil mitigation work plan 2012 Task Comments May June July Aug SeptlOct DRC review Ken Miller to check requirements 31 Planning mtg with DOE Held a planning meeting 18 Prepare Park Commission packet Ikerd 29 Park Commission mtg review Ikerd 7 DOE prepare mailer Notice DOE get address labels for all site to 15 Prepare Committee Agenda Bill Ikerd 30 PRHSPS Committee DOE prepare PowerPoint or handouts 12 rior to mt on 12th City Council DOE prepare PowerPoint or handouts � 9 rior to mt on 19th Send out public mailer notice mailer to Heritage Woods residents 5 DOE sign posted at Heritage Woods Parks post DOE sign on Notice board 6 Heritage Woods resident mtg DOE prepare handouts prior to mtg on 11 or 12 11 th or 12th Send out public mailer notice mailer notice for Adelaide residents 10 DOE sign posted at Adelaide Parks post DOE sign on Notice board 11 Adelaide resident meeting prepare PowerPoint or handouts prior to 48 or 19 mt on 18th or 19th Send out public mailer notice mailer notice for Lake Grove residents 25 DOE sign posted at Lake Grove Parks post DOE sign on Notice board 26 Lake Grove resident meeting �OE prepare handouts prior to mtg on 1 or 2 1 st or 2nd DOE pertorm mitigation work Sept 10 - Oct 8th with contractor 10 thru 8 � , �r er . For nearly 100 years the ASARCO copper smelter in north Tacoma released arsenic and lead, which are now found in our soils. Arsenic and lead are harmful to your health and children under age six are at greatest risk. Please continue to enjoy this park! These ��;��y �=��9��:�� will reduce your contact with soil: • ��s�� fi�� a� ��.�� .�� with soap and water after playing in the dirt. • �� before eating or putting anything in your mouth. • When you get home, �7� a��:� a �w �� or use a doormat. • Wipe off your pet's dirty paws, too. • ��,�� w>:�� or other fruit from this �park before eating it. For more information: 253-798-6492 fpchd.org/dirta/ert �� Tacoma � Pierce County D E PA R T M E N T O F . H e a l t h D e p a r t m e n t E C O L O G Y �� Healthier. SaFer. Smarter. State of Washington