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Parks Comm PKT 08-02-2012 City of Federal Way Y PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION August 2, 2012 City Hall 6:30 p.m. Hylebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — June 7, 2012; Regular Meeting Minutes. 4. COMMISSION BUSINESS - NONE 5. STAFF REPORTS Topic Title /Description Presenter A. Panther Lake Study Update Ikerd B. Steel Lake Funland Update Ikerd C. Sacajawea Soccer Field Update Ikerd D. Red, White & Blues Festival Follow Up Ikerd E. Park Plan Update Ikerd F. Wire Theft Safety Updates Ikerd 6. OTHER BUSINESS 7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPSC Committee meetings will be held Tuesday, August 14, 2012 at 5:30 PM in the Hylebos Conference Room. 8. AGENDA SETTING 9. ADJOURNMENT THE NEXT MEETING IS September 6, 2012 g: 1parks comm mtg notesl2012lagenda & minutesI080212 agenda.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, June 7, 2012 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Ailinger called the meeting to order at 6:30 pm. Present: Chair Brian Ailinger, Marie Sciacqua, George Pfeiffer, Jack Sharlock, Mark Koppang, David Berger, Julio Diaz, Mike Hoefel, and Marin Moore. Staff: Director of Parks, Public Works & Emergency Management Cary Roe, Parks and Facilities Manager Steve Ikerd and Public Works Administrative Assistant Shawna Upton. Guests: Councilmember Susan Honda and Fred Konkell. The May Parks and Recreation Commission regular meeting minutes were approved as written. Motion by Sciacqua, Second by Koppang. Motion passes. PUBLIC FORUM Fred Konkell is just visiting today but was interested in the progress of the Panther Lake Study. He brought some pictures of way- finding markers that had been used in Kent and thought they might be useful for way - finding for the Panther Lake improvements. Councilmember Honda introduced herself to the Commission and expressed appreciation to members of the Commission for all the time and effort that they give to the City as volunteers. COMMISSION BUSINESS COMMISSIONER RECOGNITION POLICY Roe wanted to highlight key elements of the policy relating to volunteer Commission members and how recognition is handled. Depending on the term of service, recognition consists of either a certificate of appreciation or a plaque presented at a City Council Meeting or mailed to the Commissioner. He noted volunteer time is greatly appreciated. Roe mentioned that former member Louise Wessel was not able to attend the Commission meeting to receive a certificate but that one was mailed to her. g: \parks comm mtg notes \2012 \agenda & minutes \060712 minutes.doc Parks and Recreation Commission, June 7, 2012 Page 2 ELECTION OF OFFICERS Both the Chair and Vice Chair positions are open for election. Sciacqua nominated Ailinger to continue as Chair of the Commission. Hoefel second the nomination for Ailinger as Chair. None opposed. Motion passes. Sharlock nominated Sciacqua for Vice Chair. Sciacqua nominated Sharlock for Vice Chair. Ailinger second the nomination for Sharlock. None opposed. Motion passes. STAFF REPORTS DOE SOIL SAFETY PROGRAM Ikerd informed the Commission that the Department of Ecology (DOE) has recently taken some soil samples in Federal Way using funds provided by litigation money received from an ASARCO settlement. ASARCO Copper Smelter is no longer in operation but was located in north Tacoma and had released plumes containing arsenic and lead which settled in surrounding cities, including Federal Way. DOE tested soil in the parks near the playground equipment and all the areas were found to be below the standard amounts of contaminants except for Adelaide, Heritage Woods and Lake Grove. Minimal levels of arsenic were found at Adelaide and Heritage Woods. Slightly elevated levels of lead and arsenic were found at Lake Grove. DOE will be facilitate public outreach efforts and will provide signage at the parks. Discussion continued regarding the testing process, what the signs will say and DOE's Work Plan. DOE will be providing a presentation at the PRHSPS Committee meeting on June 12 and Council on June 19 PANTHER LAKE STUDY UPDATE Ikerd provided some background information about the project to benefit the new members on the Commission. He also provided an update based on the estimated costs report received from Huitt- Zollars. Phase I of the project included looking at the associated costs to put in a new parking lot, create a loop trail, playground, benches, way- finding and some other minor improvements. The City will now be reviewing the report to determine what options can be afforded and will bring the information back to the Commission and discussions will be had to determine which improvement options will be pursued. STEEL LAKE FUNLAND SAFETY AUDIT UPDATE Ikerd expressed he was impressed with the thoroughness, quality and detail of the safety audit report performed on Funland, the wooden play structure at Steel Lake Park, received from Leather's & Associates. Leather's was impressed with how well the City has maintained the structure so far. Staff is still in the process of reviewing the report. The report identifies elements in a 1 -5 numerical priority order in addition to instructions on how to repair or update them. Elements found to be a potential safety hazard, based on new safety regulations in today's standards, will be handled right away by in -house staff. Other elements in the report will be prioritized by the City and addressed accordingly. The goal is to update the safety of the structure as well as add new features, or update existing ones, to rejuvenate the structure. A further discussion was held regarding ideas for what new features could be implemented. In addition, how to reach out and gain support from the public, eagle scouts or professional groups for funds or volunteer time as had been done in the past when the original structure was built. g: \parks comm mtg notes \2012 \agenda & minutes \060712 minutes.doc - Parks and Recreation Commission, June 7, 2012 Page 3 SACAJAWEA SOCCER FIELD UPDATE Ikerd noted that the project is now under contract with Field Turf. Next week, the contractor will begin to remove the turf and flood test the rock base area to see how it handles the water before the new turf is installed. The contractor will also be adding new drainage elements to assist with water collection and improvements to control the cinder and try and reduce the amount that gets tracked onto the fields. Conversation continued discussing specific details on the type of drainage that will be used, what ongoing maintenance will be required with the new turf as well as other areas that need to be repaired or updated. RED, WHITE & BLUES FESTIVAL UPDATE Ikerd stated that a 10x10 canopy is available for the Commission to have a booth at the Red White & Blues Festival at Celebration Park on July 4 at 4pm. Park Trail maps and trail mix will be provided again this year. Discussion continued regarding details for booth set up, volunteer schedules and other ideas for information to provide to the public. PARK PLAN UPDATE Roe updated the Commission that the six -year Park Plan is in the process of being updated. Information needing to be updated has been transferred to AHBL and when the updated plan is received, it will be brought back to the Commission. The plan will show the changes made in strikeout and underline so it will easier to see what has been updated. Roe noted that he is currently working on the budget process and will have a better idea of what the available funds will be for making improvements to some other City parks. Discussion continued regarding what parks and projects would be desired once funding is available. ANTI - BULLYING MURAL Ikerd noted that Ameri-Corps worked with students at Mark Twain Elementary on this mural and had approached the City to see if it could be displayed on City property. Celebration Park, Building B, has been chosen as the display site. There are concerns regarding graffiti so, a special coating will be used to help protect it and make it easier for the City to clean it. Further conversation was held discussing the amount of time to display it, what could be done to help discourage graffiti on the artwork, including the potential of lighting and what would happen if it were damaged beyond repair. OTHER BUSINESS Roe informed the Commission that there were vandals that entered the gated area at Celebration Park. They were successful in cutting and stealing copper wire. The Parks Department is currently performing an audit to determine exactly how much damage was done and will be working to repair the lights as soon as possible. Options for increased security are being evaluated and additional steps will be taken to try and make it more difficult for theft to occur in the future. Sharlock circulated pictures of way- finding poles that he and Fred Konkell had seen in Kent. Sharlock thought they might be a good idea for use with the Panther Lake improvements and potentially throughout the City trail system. He commented that they were very easy to find and clearly indicated how to get around from one area or trail to another. Ikerd mentioned that Huitt- Zollars has provided suggestions on way- finding options in their report. Ikerd briefly mentioned that there were two celebrations that took place recently. One was the War Memorial created by an Eagle Scout at Saghalie and the other was the Denny Cabin at West Hylebos Wetlands Park. g: \parks comm mtg notes \2012 \agenda & minutes \060712 minutes.doc o Parks and Recreation Commission, June 7, 2012 Page 4 Sciacqua provided additional information to the Commission about the Denny Cabin remodeling project. The Historical Society finished the remodeling on the cabin and the official celebration was May l2` There are two cabins there, the Barker Cabin and the Denny Cabin. The historical society plans to have the cabins open to the public one Saturday per month as long as they have volunteers to staff it. NEXT MEETING /AGENDA ITEMS Panther Lake Study Update Steel Lake Funland Update Sacajawea Soccer Field Update Red, White & Blues Festival Follow Up Park Plan Update Wire Theft Safety Updates ADJOURNMENT Chair Ailinger adjourned the meeting at 8:30 p.m. NEXT MEETING IS AUGUST 2, 2012 comm m n 12 nda minutes \060712 co mtg otes \20 \age & 060712 minutes.doc \