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PRHSPSC MINS 06-12-2012K:\PRHSPS Committee\2012\061212 min.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 12, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Committee member Roger Freeman, and Committee member Linda Kochmar. Excused: Chair Honda Council Members in Attendance: Council member Jeanne Burbidge. Staff Members in Attendance: Cary Roe, Director, Parks & Public Works, Amy Jo Pearsall, City Attorney, Andy Hwang, Deputy Chief of Police, Steve Ikerd, Parks & Facilities Manager, Jason Gerwen, Parks & Facilities Supervisor, Jay Bennett, Community Services Manager, and Mary Jaenicke, Administrative Assistant II. Guest: Amy Hargrove, Department of Ecology; Dennis, Ameri-Corps; Alan Bryce, Centerstage Theatre, Steve Smith, Centerstage Theatre Committee member Kochmar called the meeting to order at 5:30p.m. Public Comment: None Commission Comment: None APPROVAL OF SUMMARY Committee member Freeman moved to approve the May meeting summary. Committee member Kochmar seconded. Motion passed. BUSINESS ITEMS Ameri-Corps Anti-Bullying Mural Donation Mr. Gerwen stated that the Parks Maintenance Department has been partnering with Ameri-Corps for four years, and they have contributed over 12,000 hours of work. Approximately two months ago, the Parks Department was approached by two Ameri-Corps volunteers. They are working with Mark Twain Elementary schools Civic Engagement Club (CED) on a mural regarding anti-bullying. Ameri-Corps would like to donate the mural to the Parks Department, and have it displayed at a park. Mr. Gerwen introduced Dennis from Ameri-Corps, who spoke briefly about the CED. The mural will be hung at Celebration Park on the “B” chase, which is located by the children’s playground. The mural will have several layers of clear coating on it to prevent vandalism. They are hoping that it will last for five years. Mr. Gerwen noted that due to the schedules of the many organizations that are involved in the project, the unveiling is scheduled to take place on June 18 at 5:00pm. This is prior to the project being accepted by Council at the June 19 Full Council meeting. Mr. Gerwen stated that they are not making any presumptions that this project will be accepted by Council, it was the only day they could fit this project in. Committee member Freeman moved to forward the authorization of the acceptance of a donated Anti- bullying mural and authorize the Mayor to forward it to the full Council on June 19, 2012 consent agenda for approval. Committee member Kochmar seconded. Motion passed. Washington State Department of Ecology – Soil Safety program Amy Hargrove from the Department of Ecology (DOE) gave a Power Point presentation on the DOE’s Soil Safety program. The DOE conducted soil testing for arsenic and lead in parks with playgrounds within the City of Federal Way. They found three parks that had isolated areas that are higher than industry standards. Those parks are Adelaide, Heritage Woods and Lake Grove. The test results for Adelaide and Heritage Woods showed higher levels of arsenic and lead in isolated areas of the park; in the play areas the levels are low enough that there does not need to be soil removal. Lake Grove had higher readings and the DOE is recommending removing and replacing the soil in the wooded area. The DOE would like to post signage at Adelaide and Heritage Woods Park to let people know that if they are playing in the woods they should take some healthy actions. Lake Grove Park has higher levels of lead and some arsenic in the woods, but they did not see arsenic and lead in the play area. The DOE would like to remove and replace the soil at Lake Grove Park. This will also include planting native plants and seeding the area with grass. Signage will also be placed in the woods. They will send out fliers to the residence that live near these parks and offer them free residential soil sampling. Public meetings will also be held. They are hoping to complete the work by the end of fall. Council member Burbidge would like to have mailers sent out to a wide area in the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 12, 2012 Summary Page 2 K:\PRHSPS Committee\2012\061212 min.doc Community. Committee member Freeman moved to forward the authorization of soil safety work to be managed by the WA State Department of Ecology in 3 City Parks (Adelaide, Heritage Woods and Lake Grove Parks) and authorize the Mayor to forward to the full City Council June 19th, 2012 business agenda for approval. Committee member Kochmar seconded. Motion passed. 2012 Diversity Commission Work Plan Mr. Bennett presented the background information. Mr. Bennett stated that the commission worked very hard this year, and one of the items accomplished on their work plan was partnering with Communities In Schools of Federal Way’s Multi-Cultural Night at Mirror Lake Elementary and Sacajawea Middle School. A new item on the work plan is the creation and implementation of a Diversity Summit event that will be held in October. A questionnaire will be mailed out to the community to gather information, and the summit will discuss the questions that were raised in the questionnaire. Committee member Freeman stated that Adelaide Elementary holds a Cultural Fair in October, and he recommended contacting them in regards to coordinating the event with them. Committee member Kochmar moved to forward the 2012 Diversity Commission Work Plan to the June 19, 2012 consent agenda for approval. , Committee member Freeman seconded. Motion passed. Application for Ballistic Vest Partnership (BVP) Grant Deputy Chief Hwang reported that 62 Ballistic vests will need to be replaced between May 2012 and the end of 2013. They have applied for a grant; if the grant application is approved they will be awarded $13,654. The matching funds would be taken from the police uniform budget. No discussion was held. Committee member Kochmar moved to forward the 2012 Ballistic Vest Partnership (BVP) Grant application and acceptance to the June 19, 2012 City Council Agenda for approval, in the amount of $13,654. Committee member Freeman seconded. Motion passed. Washington Traffic Safety Commission (WTSC) Grant 2011/2012 Amendment #1 Deputy Chief Hwang stated that this amendment will extend the term of the Memorandum of Understanding from October 1, 2011 through September 30, 2012, and will provide the Federal Way Police Department an additional $6,150.00 for DUI patrols. No discussion was held. Council member Freeman moved to forward the proposed acceptance of Amendment #1 to the WTSC Grant for Target Zero DUI enforcement to the June 19, 2012 City Council Agenda for approval, in the amount of $6,150.00. Committee member Kochmar seconded. Motion passed. Washington Traffic Safety Commission (WTSC) Grant 2011/2012 Amendment #1 FFY 2012 Deputy Chief Hwang stated that this amendment will extend the term of the Memorandum of Understanding from October 1, 2011 through September 30, 2012, and will provide the Federal Way Police Department and additional $1,274.46 to fund bar checks in Federal Way. Bar checks are done to ensure that they are not selling to minors, or overselling to patrons. No discussion was held. Council member Freeman moved to forward the proposed acceptance of Amendment #1 to the WTSC MOU for Bar Checks with the Liquor Control Board to the June 19, 2012 City Council Agenda for approval, in the amount of $1,274.46. Committee member Kochmar seconded. Motion passed. Centerstage Theatre Contract Amendment to Manage Knutzen Family Theatre Mr. Roe introduced Alan Bryce and Steve Smith from Centerstage Theatre (CST). The city entered into a contract with CST in July of 2009. The term of the existing contract will expire June 30, 2012. Both parties are interested in extending the contract. The amendment will extend the term of the contract to June 30, 2015. CST has used the Knutzen Family Theatre (KFT) for many years, and CST owed the city money for back rent. The arrangement in the first contract was that the city would pay CST a monthly management fee, and then each month the city would remit the difference between a portion of the back rent; at the end of their three year contract the back rent that was owed to the city would be paid off. There was an 8% CPI in the original contract. Mr. Roe discussed this with the Mayor, and the decision was to not have an inflator in the contract amendment. Mr. Roe reviewed the other changes in the new exhibits of the amendment. The changes to the contract are relatively minor. Committee member Freeman moved to forward to approve the contract amendment with Centerstage to manage Knutzen Family Theatre to the June 19, 2012 City Council Business agenda for approval. Committee member Kochmar seconded. Motion passed. PENDING ITEMS Committee member Kochmar inquired about the Veteran’s Memorial. Mr. Roe provided a brief update on what has taken place to date, and stated that Council member Celski has shown an interest in the project, and will be getting a PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 12, 2012 Summary Page 3 K:\PRHSPS Committee\2012\061212 min.doc group together to do the planning and looking into funding. Mr. Roe and staff provided Council member Celski with a list of names and the contact information of people that have shown an interest in the project. Mr. Roe has been asked to do some mapping of an area that is owned by the Federal Way School District. The District is interested in donating that area. NEXT MEETING July 10, 2012 ADJOURNMENT Meeting adjourned at 6:45p.m.