Council MIN 07-17-2012 SpecialCIFY OF
,� Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Council Chambers - City Hall
J u ly 17, 2012
5:30 p.m.
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 5:30 pm.
Elected o�cials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Linda
Kochmar, Councilmember Susan Honda, Councilmember Jeanne Burbidge, Councilmember
Bob Celski, Councilmember Roger Freeman and Councilmember Dini Duclos.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. EXECUTIVE SESSION — 5:30 pm
The Council and City Attorney adjourned to executive session at 5:30 pm to discuss property
acquisition pursuant to RCW 42.30.110(1)(b) for approximately thirty minutes. The Council
adjourned from executive session at 5:58 pm.
3. CIVIC CENTER DEVELOPMENT — Next step RFP — 6:00 pm.
• Staff Presentation
Community and Economic Development Director Patrick Doherty provided a history on
the Performing Arts and Conference Center (PACC). A feasibility study was conducted
and revealed that a PACC would be well marketed in the city. A site analysis revealed
that the Toys R Us site would be conducive for a PACC. Mr. Doherty stated the City
issued an RFQ on April 16, 2012 for development teams to respond to the opportunity to
enter into a public-private partnership with the City to co-develop a PACC, with
supporting hospitality and catering uses. The City received finro responses to the RFQ —
one from Arcadd, Inc. who is currently proposing a major development on the AMC
Theatre site. The second response was received from Lorax Partners who developed the
Bremerton Conference Center, hotel, retail and cinemas. Mr. Doherty reviewed the
proposed concepts submitted by Arcadd, Inc. and Lorax Partners.
Staff has prepared the draft RFP for Council consideration which is the next step in
seeking a potential private-sector, joint development partner. Mr. Doherty distributed an
City Council Minutes — July 17, 2012 Special Meeting Page 1 of 2
updated RFP for Council review. He highlighted the RFP and reviewed the information
that will be required in a proposal. The RFP response date is September 14, 2012. The
Council could conduct a Special Meeting on September 18, 2012 to receive
presentations from the RFP respondents and begin deliberations.
Public Comment
Joann Piquette spoke in support of moving forward with the RFP. She is concerned with
the proposed timeline and how it would coincide with potential grant funding deadlines.
Brian Davenport spoke in support of development of a PACC. He feels it is important to
focus on the functionality of the venue and move forward with an economic approach.
• Council Action
Mayor Priest stated his recommendation was to move forward with the RFP.
Councilmember Duclos asked if the timeline could be shortened. Mr. Doherty stated it
could be shortened by two weeks; however, he does not recomrnended as responding to
RFP's involves a lot of work.
Councilmember Honda inquired if staff has looked into 4-Culture grant deadlines. Mr.
Doherty replies that staff needs to research the grant deadlines further.
Councilmember Celski asked if the Federal Way School District was interested in being
involved with the PACC. Mr. Doherty stated there have been discussions with the School
Superintendent regarding their involvement.
Motion: Councilmember Duclos moved to approve the updated RFP and direct staff
to invite both Arcadd, Inc. and Lorax Partners to submit responses to the RFP by
the September 14, 2012 deadline. Deputy Mayor Ferrell second.
Vote:
Deputy Mayor Ferrell Yes
Councilmember Kochmar Yes
Councilmember Honda Yes
Councilmember Burbidge Yes
Councilmember Celski Yes
Councilmember Freeman Yes
Councilmember Duclos Yes
Motion carried 7-0.
4. ADJOURNMENT
Mayor Priest adjourned the meeting at 6:49 pm.
Attest:
Carol McNeilly, GMC, City Cler
Approved by Council: August 7, 2012
City Council Minutes — July 17, 2012 Special Meeting Page 2 of 2