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PRHSPSC MINS 08-14-2012 City of Federal Way City Council PARKS,RECREATION, HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,August 14,2012 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Committee members Freeman,and Kochmar. Council members in Attendance: Council members Duclos and Burbidge Staff Members in Attendance:Cary Roe,Director,Parks&Public Works,Amy Jo Pearsall,City Attorney,Jay Bennett,Community Services Manager Dee Dee Catalano,CDBG/Human Services Coordinator,and Mary Jaenicke, Administrative Assistant II. Guest: Ron Secreto,Chair Human Services Commission;Kathryn Scanlon,Human Services Commission,Mary Ellen Stone King County Sexual Assault Resource Center(KCSARC),Pat Noecker Pregnancy Aid of South King County,David Chung MSM/Evergreen Club. Chair Honda called the meeting to order at 5:32p.m. Committee member Freeman moved to amend the agenda to add"Parade and Festival Days",and to discuss using Lodging Tax for funding. This was added as item D,for discussion only. Committee member Kochmar seconded.Motion passed. Public Comment: Mary Ellen Stone(KCSARC):Thanked them for the funding that they will be receiving. She is asking that the$5,000 reduction in funding be restored. Ms.Stone reported that there were 115 victims of sexual assault in Federal Way in the first six months of 2012.Almost 80%of them were children and youth. She stated that the KCSARC offers many services that are not available from other organizations. The$5,000 reduction translates into about 50 man hours. Pat Noecker—Pregnancy Aid-South King County: Asked them to reconsider funding for their organization.There are 252 families from Federal Way that come to Pregnancy Aid.The Auburn and Kent offices do not serve Federal Way residents.The Federal Way location has no boundaries—they serve whoever walks in the door.They have received funding in the past and it was a significant help. David Chung—MSM/Evergreen Club:Asked that the$5,000 they requested be restored. They have two vans and need the funding to pay for driver's to transport members to the Federal Way Community Center. They have programs there on Tuesdays and Thursdays. Commission Comment: Mr. Secreto stated that the job that the Human Services Commission goes through to decide on which organizations will receive funding is getting harder every year. There were three teams of commissioners,each taking 1/3 of the 76 applications that they had.This is the most applications they have had. It is very difficult to decide who will not be receiving funding. Mr. Secreto reviewed the rating system for the agencies applications. They were also prioritized by which agencies that were in Federal Way or very close proximity and are serving the most Federal Way residents,and agencies that have been with them a long time and they know that they can do the job. APPROVAL OF SUMMARY Committee member Freeman moved to approve the July meeting summary. Committee member Kochmar seconded.Motion passed. BUSINESS ITEMS 2013-2014 Human Services General Fund Grants Funding Recommendations Mr.Bennett stated that 76 applications were submitted for review with a combined request of nearly$1.2 million dollars.Mr.Bennett reviewed the four City Council Human Services Funding Strategies. Previously,the City Council had mandated that at least 37%of all funding be directed to Strategy#1 which is Basic Human Services Needs through Emergency Services. A retreat was held on June 21 to review and discuss the 2013/14 applications. Two separate sets of preliminary recommendations were developed based on 2 separate City Council funding allotments.Scenario 1 is based on a total funding amount of$602,465 and Scenario 2 is based on a total funding amount of$516,465. The 2013-14 Final Funding Recommendations based on the four strategies were reviewed. Committee member Freeman commented that the King County Bar Association does not need funding. They have 3 K:\PRHSPS Committee\2012\081412 min.doc PARKS,RECREATION,HUMAN SERVICES& PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,August 14,2012 Summary Page 2 many fundraisers which raise a lot of money. He would like to cut their funding in half and give that money to the Korean Seniors in Federal Way. Mr.Bennett stated that the Bar Association spoke at the Public Hearing.They do a lot of work for people in Federal Way to prevent them from being evicted from their home and becoming homeless. They indicated that they will provide legal services for 875 residences. 161 of those residences will be paid from these funds. Committee member Kochmar asked the HSC Chair what his opinion was on the Bar Association. He answered that he understands Mr. Freemans point,but he knows they do good work for Federal Way,and that he can back what they asked for. Mr.Bennett stated that staff would encourage the Council to not go below a funding amount of$5,000. It becomes tedious to manage a contract for a small amount. Committee member Kochmar asked what the recommendation would be for the$1500.After discussion on the$1500,it was decided to have it go back to commission and have them decide what to do with it. Council member Duclos suggested that a$1500 contract could be a sub-contract of a like agency. Staff would not have to administer the contract. Committee member Kochmar moved to refer the recommendations for the 2013-2014 Human Services General Grants Funding back to the Human Services Commission for their review and recommendation and to be placed on the September 4 consent agenda for approval. Committee member Freeman seconded. Committee member Freeman stated that if the HSC after hearing the discussion that took place tonight decides not to do anything then that would be fine too.He wanted to raise it as a potential issue for review,but it does not need to have an action. Motion passed. 2013-2014 Community Development Block Grant(CDBG)Funding Recommendations Mr.Bennett stated that as a direct entitlement city,Federal Way receives CDBG money. The city can allocate up to 15%to Public Service projects and 20%to Planning and Administration. The Human Services Commission is proposing to fund 5 agencies for a total of$86,465,and funding the full 20%of the 2013 entitlement grant award to the Planning and Administration budget to administer the CDBG program for a total of$115,290. A public meeting was held on August 1,after hearing public comment,the Commission approved their final funding recommendations. Committee member Kochmar moved to approve the Human Services Commission's funding recommendation for the 2013-2014 CDBG Public Services grants,the Planning&Administration budget,and the Conditions of Funding to the full Council September 4,2012 consent agenda for approval. Committee member Freeman seconded.Motion passed. Parade and Festivals Council member Duclos stated that she supported the parade,and that she would like to have it built around an event.Committee member Freeman would like to use Lodging Tax money to put on a festival. He would like to enlist the help from the Chamber and put together a calendar of events.Committee member Kochmar would like an outline on what the requirements would be of putting on a parade and a community event. The city of Auburn has a staff person that organizes events every year,and they get a lot of help from service organizations and the community. Mr.Roe responded that we have lost staff over the past three years,and it is a challenge. It takes a lot of staff time to pull something together. Historically the events that have been held in the past have been driven by volunteers.He cautioned that they would need to look at staff workload,prioritize and decisions would have to be made about what tasks get removed,or get moved down on the priority list.Council member Burbidge stated that there needs to be a focus. There are 3 community parades in Federal Way every year. Putting on the Red White and Blues festival is a huge use of resources,and involves all of the PRCS staff. She agrees that there needs to be involvement from community,volunteers and the Chambers needs to take a leading role. She said that Council needs to take the initiative and talk to the Chamber or any other community groups. She does not believe that we have enough staff to do this and maintain the essential services of the city.Committee member Kochmar would like to invite the event coordinator from Auburn,someone from the Chamber,and somebody from Sandblast to come to a future committee meeting to talk about this.Chair Honda stated that if we had funding,assistance from the city and some direction there would be a chance of being successful.Committee member Freeman agreed that it is a matter of funding,and that he could get the volunteers. A proposal needs to be presented to the Lodging Tax Committee. Cary will contact the staff person from the City of Auburn,and the committee will contact the Chamber and a sandblast representative. Council member Ferrell is also in support of this. Chair Honda reported that the meeting date in October may need to be changed;a debate is scheduled for that same evening. NEXT MEETING September 11,2012 ADJOURNMENT Meeting adjourned at 6:48p.m. 4