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AG 12-130DATE 1N: DATE OUT: � TO: CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP ORIGINATING DEPT./DIV: FEDERAL WAY POLICE DEPARTMENT 2. ORIGINATIAIG STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP NEED TO GET ON JULY 30'�" COMMITTEE AGENDA JUST RECEIVED FROM KC 7/10/12 TYPE OF DOCUMENT REQUESTED (CHECK ONE) X PROFESSIONAL SERVICE AGREEMENT 0 SECURITY DOCUMENT �E.G. AGREEMENT & ❑ MAINTENANCE/LABOR AGREEMENT PERF/MAlN BOND; ASS[GNMENT OF FUNDS IN LIEU OF BOND) ❑ PUBLIC WORKS CONTRACT ❑ CONTRACTOR SELECTION DOCUMENT ❑ SMALL PUBLIC WORKS CONTRACT (� G�, �B. �'P. �Q� (LESS THAN 5200,000> ❑ CONTRACT AMENDMENT AG#: ❑ PURCHASE AGREEMENT> ❑ CDBG (MATERTALS, SUPPLIES, EQUIPMENT) �( OTHER O REAL ESTATE DOCUMENT 5. PROJECT NAME: KC Cost Reimbursement A�reement 6. 7 8. 10. NAME OF CONTRACTOR: ADDRESS: SIGNATURE NAME: _ G�'v� Sheri'�r 4�',',cR., _TELEPHONE TITLE _ ATTACH ALL EXHIBITS AND CHECK BOXES ❑ SCOPE OF SERVICES � ALL EXHIBITS REFERENCED IN DOCUMENT ❑ INSURANCE CERTIFICATE ❑ DOCUMENT AUTHORIZING SIGNATURE TERM: COMMENCEMENT DATE: JULY 1. 2012 COMPLETION DATE: JuNE 30. 2013 TOTAL COMPENSATION: UP To $44,144.89 (1NCLUDE EXPENSES & SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY CoNTRaCT REV1Ew II�iITIAL/DATE APPROVED INITIAL/DATE APPROVED ❑ PROJECT MANAGER t� DIRECTOR l.� i�� 4�.� .�T =� 1� C.�fl�•, , l� J�Z ❑ RISK MANAGEMENT ❑ LAW �. . � SX.t l 1. CONTRACT SIGNATURE ROUTING INITIAL/DATE APPROVED, INITIAL/DATE APPROVED � LAW DEPARTMENT ❑ CITY MANAGER ❑ CITY CLERK ❑ S1GN COPY BACK TO ORGINATING DEPT. ❑ ASSIGNED AG# `'� ��_ ❑ PURCHASING: PLEASE CHARGE TO: �'�Q �I��•� COMMENTS: � ..t� � ' . ( Gt.�oo moa�.,[ � � � � �'ry`°`lZJQ ��� � � .o _ _ � � 'rG � —'O�pp "O 1C7 �'�.�'�1 —O�l. — OLIr� $��IIZ S� c cc� ��.., c�c�1 -- � oio9ia2 � Cost Reimbursement A e� ement Executed By King County Sherift's Office, a department of King County, hereinafter referred to as "KCSO," Department Authorized Representative: Steven D. Stracchan, Sheriff King County Sheriff s Office W-150 King County Courthouse 516 Third Avenue Seattle, WA 98104 and Federal Way Police Department, a department of King County, hereinafter referred to as ""Contractor," Department Authorized Representative: Brian Wilson, Chief of Police 33325 8�' Avenue 5outh PO Box 9718 Federal Way, WA 98063-9718 WHEREAS, KCSO and Contractor have mutually agreed to work together for the purpose of verifying the address and residency of re�istered sex and kidnapping offenders; and WHEREAS, the goal of registered sex and kidnapping offender address and residency verification is to improve public safety by establishing a greater presence and emphasis by Contractor in King County neighborhoods; and ' WHEREAS, as part of this coordinated effort, Contractor will increase immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction, and WHEREAS, KCSO is the recipient of a Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program grant through the Washington Association of Sheriffs and Police Chiefs for ttus purpose, and WHEREAS, KCSO will oversee efforts undertaken by program participants in Kivg County; NOW TI�REFORE, the parties hereto agree as follows: Cost Reimbursement Agreement KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program funding to reimburse for expenditures associated with the Contractor for the verification of registered sex and kidnapping offender address and residency as set forth below. This Interagency Agreement contains eight (8) Articles: ARTICLE I. TERM OF AGREEMENT The term of this Cost Reimbursement Agreement shall commence on July 1, 2012 and shall end on June 30, 2013 unless terminated earlier pursuant to the provisions hereof. ARTICLE II. DESCRIPTION OF SERVICES This agreement is for- the purpose of reimbursing the Contractor for participation in the Registered Sex and Kidnapping Offender Address and Residency Verification Program. The program's purpose is to verify the address and residency of all registered sex and kidnapping offenders under RCW 9A.44.130. The requirement of this program is for face-to-face verification of a registered sex and kidnapping offender's address at the place of residency. In the case of • level I offenders, once every twelve months. • of level II offenders, once every six months. • of level III offenders, once every three months. For the purposes of tlus program unclassified offenders and kidnapping offenders sha11 be considered at risk level I, unless in the opinion of the local jurisdiction a higher classification is in the interest of public safety. ARTICLE III. REPORTING Two reports are required in order to receive reimbursement for grant-related expenditures. Both forms are includ� as exhibits to this agreement. "Eachibit A" is the Offender Watch generated "Advanced Verification Request Report" that the sex or kidnapping offender completes and signs during a face-to-face contact. "Exlubit B" is an "Officer Contact Worksheet" completed in full by an officer/detective during each verification contact. Both exhibits representing each contact are due quarterly and must be comnlete and received before reimbursement cau be made following the. quarter reported. Original signed report forms are to be submitted by the Sth of the month following the end of the quarter. The first report is due October 5, 2012. r�e 2 of s rw�e 2�, sola Cost Reimbursement Agreement Quarterly progress reports shall be delivered to Attn: Tina Keller, Pmject Manager King County Sheriff s Office 500 Fourth Avenue, Suite 200 M/S ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email: tina.keller@kingcounty.gov ARTICLE IV. REIN�URSEMENT Requests for reimbursement will be made on a monthly basis and sha11 be forward� to KCSO by the 10�' of the month following the billing period. Overtime reunbursements for personnel assigned to the Registered Sex and Kidnapping Offender Address and Residency Verification Program will be calculated at the usual rate for which the individual's' time would be compensated in the absence of this agreement. Each request for reimbursement will include the name, rank, overtime compensation rate, number of reimbursable hours claimed and the dates of those hours for each officer for whom reimbursement is sought. Each reimbursement request must be accompanied by a certification signed by an appropriate supervisor of the department tha.t the r�uest has been personally reviewed, that thc information described in the request is accurate, and the personnel for whom reimbursement is claimed were working on an overtime basis for the Registered Sex and Kidnapping Offender Address and Residency Verification Pmgram. Overtime and all other expenditures under this Agreement are restricted to the following criteria: 1. For the purpose of verifying the address and residency of registered sex and kidnapping offenders; and 2. For the goal of improving public safety by establishing a greater presance and emphasis in King County neighborhoods; and 3. For increasing immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction Any non-overtime related expenditures must be pre-approved by KCSO. Your request for pre-approval must include: 1) The item you would like to purehase, 2) The purpose of the item, 3) The cost of the item you would like to purchase. You may send this request for pre-approval in email format. Requests for reimbursement Page 3 of 3 . Jvat 29. ?AlY Cost Reimbursement Agreement from KCSO for the above non-overtime expenditures must be accompanied by a spreadsheet detailing the expenditures as well as a vendor's invoice and a packing slip. The packing slip must be signed by an authorized representative of the Contractor. All costs must be included in the request for reimbursement and be within the overall contract amount. Over expenditures for any reason, including additional cost of sales tax, shipping, or installation, will be the responsibility of the Contractor. Requests for reimbursement must be sent to Attn: Tina Keller, Project Manager King County Sheriff's Office 500 Fourth Avenue, Suite 200 M/S ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email: tina.keller@kingcounty.gov The maximwn amount to be paid under this cost reimbursement agreement shall not exceed Forty Four Thousand One Hundred Forty Four pollars and Eighty Nine Cents ($44,144.89). Expenditures exceeding the maximum amount s�all be the responsibility of Contractor. All requests for reimbursement must be received by KCSO by July 31, 2013 to be payable. ARTICLE V. WITNESS STATEMENTS "Exhibit C" is a"SexlKidnapping Offender Address and Residency Verification Program Witness Statement Form." This form is to be completed by aay witnesses encountered during a contact when the offender is suspected of no living at the registered address and there is a resulting felony "Failure to Register as a Sex Offender" case to be refened/filed with the KCPAO. Unless, due to extenuating circumstances the witness is incapable of writing out their own statement, the � contacting officer/detective will have the witness write and sign the statement in their own handwriting to contain, verbatim, the information on the witness form. ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET "Exhibit D" is the "Filing Non-Discoverable Face She.et." This form shall be attached to each "Felony Failure to Register as a Sex Offender" case that is refen+ed to the King County Prosecuting Attorney's Office. ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian Affairs funds that would be spent for identical purposes in the absence of the gr�nt. Paje 4 of S 7� 2�. 3�F12 Cost Reimbursement Agreement Overtime - To meet this grant condition, you must ensure that: • . Overtime exceeds expenditures that the grantee is obligated or funded to pay in the current budget. Funds currently allocated to pay for overtime may not be reallocated to other purposes or reimbursed upon the award of a grant. Additionally, by the conditions of �his grant, you are required to track a11 overtime funded through the �rant ARTICLE VII. AMENDMENTS No modification or amendment of the provisions hereof sha11 be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. Federal Way Police Department �--�"'' Brian Wilso Chief of Police S�3%k�l� Date Page 5 of S KING COUNTY SHERIFF'S OFFICE ��i � ��.��_.. � � " -i 1 �: i.i � Date ����� J�me 2!, 2�i3 EXHIBIT A . . � Verification Request ��� ' -�----,- SherifPs Offoe SherifPs Office RSO � UnR ' . , Offender information � , � O(fender Photo N�me teating recp, email speaal ' Re9btratlon � � 3�'4026 P0B . � ' . SSN • 123-12-1234 DOB � � � � ssx Orisnt � Dnr. uclStab ! Race No Seledion Nat �� �y� Fi�ir . • Stab ID: • yy� . � Last VeriNed: ��/► Rbk/Class. �• � � . Cornrn. � � si� �''�P � • - . . _ 0.� . Restdence (�d -��Y Horr�e A�ddross) 123 6th aw � Idrldand WA 980.15 (Horna) ts� for spec �scp Phate (� -� � � �YP/ . ' • � do hereby attest, under penaltisa of pery'ury, that ar�y and all intorm�tion oaMained hero is currern and axurate on this day of � OfFender 3i�naturo: Offfoer Signaturo: � Witness 3ignaturo: Dat� w....+w a1MnrA�h.•.�wn�..�w.yMr�a..s 0 Eghibit B �G�� D�FI�ER CONTAGT Wpg �g�E�CATION OFFENDER DETAILS: OFFENDER'S NAME: DOB: ADDRESS: CI1'Y/STATFJZIP: OFFENDER PHONE: ZIP CODE.: EMPLOYER: WORK PHONE: OFFENDER LEVEL IF KNOWN: FORM OF ID: DATE & TIlVIE OF CONTACTS: *SEE KEY BELOW FOR CODING DATE / RESV[.T: DATE/ RESULT: TIME: TIIVIE: DATE / RESULT: DATB/ xESULT: TIlI�IIE: TIIVIE: DATE / x�svl.T: DATFJ xESVLTs 'I'IME: TIME: DATE / RESULT: DATE/ RESULT: TIME: TIlVIE• DATE / xES[Ti.T: DATE/ nFSUL'r: TIME: TIME: RESULT OF CONTACT: MADE IN PERSON CONTACT: YES NO FI'R CASE NUMBER ASSIGNED IF NO CONTACT MADE: � STATEMENT TAI�N: YES NO : ' I : M 1� ' : � M I� � � � • 1 REPORTING PERSON: . DOB: MAILING ADDRESS: C���� TELEPHONE: ��' # RELATION TO OFFENDER: NONE (UNICNOVVN) KNOWN RELATION: *CONTACT CODE KEY: �- � I OFFICER/DETECTIVEt � 1 = OFFENDER MOVED 2 = BAD ADDRESS 3 = NOT HOME 4 = CHANGE OF ADDRESS 5 = HOUSE FOR SALE 6 = ARRESTED 7 = OFFENDER lN JAIL 8 = DEAD AGENCY: 9 = TOOK STATEMENT