Council MIN 10-16-2012 SpecialCITY OF
� Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Council Chambers - City Ha11
October 16, 2012
5:30 p.m.
www. cityoffederalwa y. com
CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 5:33 pm.
Elected officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell,
Councilmember Susan Honda, Councilmember Jeanne Burbidge, Councilmember
Bob Celski, Councilmember Roger Freeman and Councilmember Dini Duclos. Mayor
Priest excused Councilmember Linda Kochmar.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. REVIEW AND CONSIDERATION OF PERFORMING ARTS AND
CONFERENCE CENTER (PACC) RFP RESPONSES
Mayor Priest announced that staff will be presenting information gained from further
review of the RFP responses the City received. This is an opportunity fior Council to
ask questions of staff. This item is also scheduted on the agenda for the 7:00 pm
Regular Council meeting to give the public the opportunity to comment and for
Council to take action if they desire.
Community and Economic Development Director Patrick Doherty provided
background information on the PACC. Results of a 2008 Citizen Survey revealed 62%
of residents supported the use of city funds to help develop a performing arts center
in the downtown core. At the 2009 Council retreat Council supported the notion of a
joint Performing Arts and Conference Center.
In July 2009 Webb Services perFormed a feasibility study that revealed a PACC would
be competitively placed in the market and would be best with an adjacent hotel and
restaurant/catering facilities. LMN Architects conducted a siting analysis and the Toys
R Us and Target sites were identified as top sites.
In 2010 the City purchased the Tays R Us site with a$5M State grant with the
condition that a PACC be constructed within ten years. In March 2011 Council
approved funding for initial programing, spatial analysis and concept ideas. LMN
Architects was hired to conduct initial programming, cost analysis and site survey.
Last year the Council deemed it prudent to test the market for the possibility of a
public-private partnership. The joint venture project would consist of a PACC, a hotel
and restauranUcatering facilities. City contribution would consis# of the site,
infrastructure financing and equity. In April 2012, an RFQ was issued seeking a
City Council Minutes — October 16, 2012 Special Meeting Page 1 of 2
private-sector partner for joint development. The city received responses from Lorax
Partners and ARCADD Inc. Both firms were asked to submit Requests for Proposals
to the city.
The Lorax Partners proposal includes the following team members: LMN Architects,
Mortenson Construction, CBRE Hotels and Columbia Hospitality. Phase 1 of the
proposal includes a pre-development agreement for concept design,
(which includes a site plan, parking configuration, an environmental assessment and
more). A pre-development agreement would not bind the City to a development
agreement. Phase 1 costs are estimated at $255K which would be expended from the
City Center Redevelopment Fund.
The proposal submitted by ARCADD Inc. includes team members Steffian Bradley
Architects, J.E. Dunn Construction and the following engineering firms — Vanasse
Hagen Brustlin, Inc., LeMessurier Consultants and WSP Flack and Kurtz. The
proposal is primarily privately financed. The city would contribute towards final
finishing and furnishing of the PACC, and would also underwrite management and the
operations budget for the first five years. Phase 1 includes design, Phase 2 includes
procurement, and Phase 3 would be construction.
The Mayor's recommendation is to engage Lorax Partners in a pre-development
agreement to conduct concept design development for the PACC and associated
components (hotel, parking, restaurant, plaza etc).
Gouncilmembers asked clarifying questions of Mr. Doherty regarding proposed
developrnent costs, hotel development options, and follow-up progress reporting.
3. EXECUTIVE SESSION
The Counciland City Attorney adjourned into executive session at 6:15 pm to discuss
collective bargaining pursuant to RCW 42.30.140(4)(b) for approximately 50 minutes.
The Council adjourned from executive session at 6:55 pm.
4. ADJOURNMENT
Mayor Priest adjourned the meeting at 6:55 pm.
Attest:
Carol McNeilly, CMC, ity CI
Approved by Council: November 6, 2012
City Council Minutes — October 16, 2012 Special Meeting Page 2 of 2