Council MIN 10-25-2012 SpecialCITY OF
� Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Councii Chambers - City Hall
October 25, 2012
6:00 p.m.
www. cityoffederalway, com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 6:03 pm.
Elected officials present: Mayor Skip Priest, Deputy Mayor Jim Ferrell, Councilmember Susan
Honda, Councilmember Jeanne Burbidge, Councilmember Bob Celski and Councilmember
Dini Duclos. Councilmember Roger Freeman arrived at 6:05 pm. Councilmember Linda
Kochmar arrived at 6:08 pm.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. 2013-2014 Budget Overview — Department Presentations
• Police Department
Police Chief Brian Wilson provided information on the Police Department budget. A
few of the accomplishments for 2011-2012 include reduced crime in downtown
sector/parks, implementation of the Animal Services Unit, the Safe Ciry Program,
regional and local gang emphasis and CALEA re-accredi#ation.
The proposed General Fund department baseline budget is $23,108,549 for 2013 and
$23,639,478 for 2014. The proposed baseline Fleet and Equipment Fund budget is
$488,013 for both 2013/2014.
2013/2014 projects wilt provide emphasis on human trafficking/prostitution and youth
safety, Safe City Program enhancements, SCORE Jail and average daily population
(ADP) management and reducing neighborhood and school zone speeding.
Deputy Mayor Ferrell inquired about the biggest issue facing the department. Chief
Wilson stated staffing is a concern. The demand for service is ongoing and it is
important to meet community demands. Deputy Mayor Ferrell would like to see the
staffing level increased from 123 officers to 126. Chief Wilson noted that the minimum
staffing levels from midnight to noon is 7 patrol units, and from noon and midnight it is
9 patrol units.
Councilmember Kochmar thanked the Police Department fortheirwork and stated the
Council has received compliments relating to the service provided by the department.
She inquired on the Police Officerto citizen ratio. Chief Wilson stated the ratio is 1.37
City Council Minutes — October 2S, 2012 Special Meeting Page 1 of 4
officers per 1,000 residents. She asked if the Police Department has reviewed the
impacts to the city if marijuana is legalized. Chief Wilson stated the department has
not reviewed the impacts yet. She suggested lobbying for marijuana taxes to go
towards police/public safety services.
Deputy Mayor Ferrell disclosed that the PATROL Auto Theft Task Force partially funds
his position as a prosecutor at King County.
SCORE JaiL
Finance Director Tho Kraus provided background information on the SCORE Jail
facility. Member cities include Auburn, Burien, Des Moines, Federal Way, Renton,
Seatac and Tukwila. The intent of SCORE jail was to provide effective jail space for
the member cities, while renting surplus jail space to non-member agencies and using
those proceeds to help offset the ongoing operations cost. Cost components for the
SCORE Jail are maintenance and operations (M&O) and debt services. Some
member cities have reduced their use of the facility below projections while Federal
Way has increased which led to higher M&O for Federal Way. The M&O budget for
2013 is $3,771,896 and $3,749,000 for 2014. M&O represents 9% of the City's
General/Street Fund operating budget, compared to 5% between 2000 -2010. Debt
service is a fixed rate af 17% based on the 2007 average daily population (ADP) of 60.
The debt service budget for 2013 is $916,858 and $916,654 for 2014.
Ms. Kraus noted that containing jail costs is a high priority for the city. Mayor Priest
added that staff will continue to monitor and find ways to manage the ADP and costs
associated with the SCORE Jail while continuing to provide a commitment to public
safety.
Councilmember Duclos expressed her concern with how member cities uses of the
facility are impacting Federal Way.
Deputy Mayor Ferrell inquired if the city was using SCORE for short-term or long-term
housing. Mayor Priest responded that the city is using the facility for both short and
iong term housing.
Councilmember Celski inquired on the length of the SCORE Jail bond. Ms. Kraus
stated the bond date is 2039.
• Law Department
City Attorney Pat Richardson presented information on the Law Department budget.
The department is comprised of Civil Legal Services, Criminal Prosecution, Risk
Management, Human Resources and the City Clerk's Office. Two funds support the
Law Department — the General Fund and Internal Service Fund.
Ms. Richardson reviewed the 2011/2012 accomplishments. Law assisted in the
creation of Public Defense Standards per the Supreme Court Order, prevented the
establishment of marijuana type businesses/collective gardens in the city and
prosecuted 4,175 misdemeanor cases. Human Resources negotiated and
implemented rollover labor agreements for bargaining units, managed the transition of
non-represented employees and three represented groups to a less expensive health
care plan and convened a newly formed Health and Wellness Committee.
The proposed baseline budget for 2013 is $2,241,739 and $2,281,181 for 2014.
City Council Minutes — October 25, 2012 Special Meeting Page 2 of 4
2013/2014 key projects for Law are to continue the review of the city's liability
insurance, transitioning and implementing SPILLMAN paperless police reports and
transitioning and implementing SECTOR for electronic filing in the Municipal Court.
Human Resources will negotiate and implement new collective bargaining agreements
for those with expiring terms, monitor and implement national health care reform
provisions and update the ADA policy.
The City Council recessed at 7:40 pm and reconvened at 7:54 pm.
• Municipal Court
Municipal Court Judge David Larson presented information on the Court budget. A
few of the many 2011/2012 accomplishments are the implementation of video
hearings with the SCORE Jail, the expansion of e-ticket citation use in conjunction
with the police and renewal of the interlocal agreement for work crew to reduce jail
costs.
Sentencing and jail alternatives include electronic home monitoring, SCRAM alcohol
monitoring, electronic home lockdown, day reporting, work crew and more. So far this
year, there have been 9,925 jail alternative days completed.
The proposed Court budget for 2013 is $1,448,101 and $1,493,957 for 2014.
Some of the 2013/2014 projects will be to continue to develop jail alternatives, create
community service partnerships to better serve the city and provide structured means
for defendants to perform community service for fines and participate in the
development of automated courts order processing and electronic file management.
Councilmember Honda inquired about the security measures at the Court. Judge
Larson stated they have an unarmed security officer, a metal detector and panic
buttons; however, he feels security could be improved.
Councilmember Burbidge inquired how the fines imposed by the Court were
established. Judge Larson stated most fines are es#ablished on a State level.
Deputy Mayor Ferrell asked Judge Larson for suggestions regarding security
improvements. Judge Larson suggested conducting a security audit to determine the
best recommendations
The Council discussed the importance of enhancing security at the Municipal Court.
Deputy Mayor Ferrell requested staff provide information on the budgetary impacts for
adding two police officers per year for this budget cycle.
3. PUBLIC COMMENT
No public comment was provided.
City Council Minutes — October 25, 2012 Special Meeting Page 3 of 4
4. ADJOURNMENT
Mayor Priest adjourned the meeting at 8:59 pm.
Attest:
Carol McNeilly, CMC, ity Clerk
Approved by Council on: November 6, 2012
City Council Minutes — October 25, 2012 Special Meeting Page 4 of 4