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AG 94-169 AGREEMENT FOR CITY OF FEDERAL WAY GATEWAY MONUMENT ORIGINAL ply TABLE OF CONTENTS I. Responsibilities of Parties Page .2 1. The Lions Club Page 2 2. The City of Federal Way Gateway Monument Committee Page 2 3. Gateway Center Page 4 4. City of Federal Way, Washington Page 7 II. Parties Approval of Plans Page 7 III. General Terms and Conditions Page 8 EXHIBITS 1. General Permit 15077 - Washington State Department of Transportation 2. Gateway Monument Project 3. Gateway Monument Plans and Specifications 4. Gateway Monument Approved Landscaping Plan 5. Gateway Monument Maintenance Standards 6. City of Federal Way Building Permit AGREEMENT FOR CITY OF FEDERAL WAY GATEWAY MONUMENT This Agreement is dated effective the day of , 1994 and is entered into by and between the City of Fed al W y, Washington (hereinafter "City") ; the Federal Way Lions Club (hereinafter "Club") ; the City of Federal Way Gateway Monument Committee (hereinafter "Committee) ; and Federal Way Joint Venture, doing business as Gateway Center (hereinafter "Center") . WHEREAS, the Club and Committee in conjunction with Gateway Center have proposed a Monument to welcome persons to the City of Federal Way; and WHEREAS, this "Gateway Monument" is proposed for the northwest corner of Southwest 320th at the southbound I-5 off-ramp located within the City of Federal Way; and WHEREAS, this site is on property owned by the Washington State Department of Transportation (hereinafter "DOT") and DOT has issued General Permit No. 15077 to construct and maintain the City Monument, a copy of which is attached hereto as Exhibit "1" and is incorporated herein by reference; and WHEREAS, a permit application has been reviewed and approved by the Federal Way Department of Community Development Services and by the City Parks Department; and WHEREAS, the Gateway Monument proposal, attached hereto as Exhibit "2", represents an example of the benefits of combined efforts between the City, business and residential community; NOW, THEREFORE, The parties agree as follows: P I. RESPONSIBILITIES OF PARTIES Based upon the mutual promises contained herein and other valuable consideration, the responsibilities of the parties are as follows: 1. The Lions Club shall: A. Administer the funds for the construction of the Gateway Monument project in a workmanlike manner, according to plans and specifications on file with the City and DOT and attached hereto as Exhibit "3". B. The Club shall not disburse any Gateway Monument Project funds for construction purposes, other than for the permit fees, if any, until such time as the Committee has obtained full funding for the project, and City approval of the contractor has been obtained pursuant to paragraph 2.D herein. 2. The Committee shall: A. Coordinate collection of donations for the Gateway Monument Project. B. Work with appropriate city officials to obtain all necessary City and State of Washington permits, and comply with all conditions thereof. C. Warrant that in the event any Contractor is hired, procured or designated by the Club to perform construction of the Gateway Monument, the Contractor shall have the requisite training skills and experience necessary to provide said services and is appropriately accredited and licensed by all applicable and - 2 - governmental entities. Any such Contractor shall have, and retain during the work performed, such liability insurance as the City shall require, with limits of liability acceptable to the City, and such policies of insurance shall name the City, the Committee, the Club and the Center as Additional Insureds. In the event the work is performed by a private club or non-profit volunteer agency, such club or agency shall be similarly required to have liability insurance acceptable to the City, naming the parties as Additional Insureds. D. Any Contractor hired, procured, or designated to perform work, and the contract by which the services are to be provided to fulfill this agreement, shall be approved by the City prior to the commencement of any work. The Committee shall not hire, procure, or officially designate for this project, any contractor until such time as Committee has obtained full funding for the project and City approval has been obtained. E. It is the intention and understanding of the parties hereto that any Contractor hired for this project shall be an independent contractor and that the City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. The Contractor shall pay all income and other taxes as due. Industrial or any other insurance which is purchased for the benefit of the - 3 - erV City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. It is recognized that Contractor may or will be performing services during the term of this Agreement for other parties and that the City is not the exclusive user of the services Contractor will provide. 3. The Gateway Center shall: A. Provide a license for nonexclusive access to and parking upon an adjacent Center lot for the City Monument maintenance crew. Center reserves the right to relocate the parking area on said lot. B. This executed document shall provide license to the City for necessary, nonexclusive ingress and egress for City Monument maintenance crew over and upon the Center parking lot by such route and at such times as said crew reasonably requires, provided that Center may require specific routes (including access from the Center parking lot to the Gateway Monument via S. 320 sidewalk) and times by submitting the written license provided for hereinabove at Paragraph 3.A to City. C. Construct and install irrigation supply water system to the Monument area which may, at Center's option, include a separate meter for the Monument system and a tap into the watermain along 320th, and which shall allow water hook-up for the Monument irrigation system, at the Center's sole cost and expense. - 4 - O . D. At the Center's sole cost and expense, pay all water charges associated with the Monument water system, provided that: this payment is conditioned upon the City fulfilling its maintenance obligation as stated herein, and provided further: that the cost of the water for the Monument area shall not increase by more than one hundred percent (100%) in any ten (10) year period. If the cost of water increases by more than one hundred percent (100%) in any ten (10) year period, the City shall pay the cost over and above the one hundred percent (100%) increase, and the Center shall pay the balance. A new base cost/rate will be established not later than the beginning of each subsequent ten (10) year period. E. At the Center's sole cost and expense, pay all costs of electrical power for the Monument; provided that: this payment is conditioned upon the City fulfilling its maintenance obligation as stated herein; and provided further that: the cost of electricity does not increase by more than one hundred percent (100%) in any ten (10) year period. If electricity costs increase by more than one hundred percent (100%) in any ten (10) year period then the City shall pay the increase costs over and above such increase, and the Center shall pay the balance. A new base cost/rate will be established not later than the beginning of each subsequent ten (10) year period. If the Monument electricity is not separately metered, the payment of electrical charges allocated to the Gateway - 5 - n Monument shall be determined by calculating fixture and bulb ratings prorated for the Monument lighting cost relative to the total circuit. In the event the City is required to pay a portion of the electrical costs pursuant to this paragraph, all information necessary to calculate that portion of the electrical power allocated for the Monument shall be made available to the City upon request. F. The Center agrees to indemnify and hold the City, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, the respective agents, licensees, representatives, arising from, resulting from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of the Center, its partners, shareholders, agents, employees, contractors or by Center's breach of this Contract. The City agrees to indemnify and hold the Center, its officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent - 6 - caused by the negligent acts, errors, or omissions of the City, its employees, agents or contractors. The provisions of this paragraph shall survive the expiration or termination of this contract with respect to any event occurring prior to such expiration or termination. 4. The City shall: A. Have a City representative present during the construction of the Gateway Monument at all times unless otherwise agreed to by the DOT representative, pursuant to condition No. 28 of DOT Permit 15077. B. Pay for removal of the Gateway Monument if the Right of Way is needed for future road expansion pursuant to condition No. 30 of DOT Permit 15077. C. Comply with all maintenance standards for the Gateway Monument area. The maintenance standards shall be as contained in Exhibit "5" attached hereto. D. Pay such electrical and water costs as required pursuant to the provisions of Paragraph 3.D and 3.E of this Agreement. II. Parties Approval of Plans 1. The City indicates its approval of Exhibit "3", Monument Plans and Specifications, and Exhibit "4", Landscaping Plan, as evidenced by City review and issuance of Building Permit approval attached hereto as Exhibit "6". - 7 - 10 2. The Club, Committee, and Center evidence their approval of Exhibit "3", Monument Plans and Specifications, and Exhibit "4", Landscaping Plan, by their signature hereto. 3. The City, Committee, and Center evidence their approval of Exhibit "5", Maintenance Standards, by their signature hereto. III. General Terms and Conditions 1. This Agreement contains all of the agreements of the parties hereto with respect to any matter covered or mentioned in this Agreement and no prior agreements or understandings pertaining to any such matters shall be effective for any purpose. 2. No provision of this Agreement may be amended or added to except by agreement in writing signed by the parties hereto or their respective successors in interest. 3. Any provision of this Agreement which is declared invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. 4. No party hereto shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of all other parties, which consent shall not be unreasonably withheld or delayed. 5. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. Venue for all matters related to this Agreement shall be King County, Washington. - 8 - 6. Each individual executing this Agreement on behalf of a party hereto represents and warrants that such individuals are duly authorized to execute and deliver this contract on behalf of that party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates below indicated. CITY OF FEDERAL WAY BY: --�7 ,4himmmr Kenneth E. Ny-'` • City Manager 33530 1st Way South Federal Way, WA 98003 Date: /l/✓'/�¢ (:// - ATTE it'C erk, Maureen M. aney, CMC APPROVED AS TO FORM: 7Ci-c----711ity At orney, tarolyn Lake FEDERAL WAY LIO■ S CLUB • 7 ... • 10.0A-tio - . LA.4rc-E-A.R„ e.R.* s1*e_.4T (Title) O . max ass-2- (Address F-e Dirv.R1_ 1,..341 ,JA `1 Au c 7 Date: Z'va¢. 30 1444-/ i - 9 - y" FEDERAL WAY JOINT VENTURE, a Washington General Partnership By: SOUTH 320TH FEDERAL WAY PARTNERSHIP, its Managing Venturer By: 2---,,,i.G A. Case Y Managing Partn 1001 Fourth Avenue Plaza Suite 3200 Seattle, WA 98154 Date: \ cti-y�d, /; 9 CITY OF FEDERAL WAY GATEWAY MONUMENT COMMITTEE / 9410( By . _�., I .� I _ Ale7Wir Af '' T1t1= )r po. ,�4,,t- ice, (Address) / ,i)ufvi..) c.i2, qgo 7/-/g77 / Date: • _9 9 F K:\DOCUMENT\GATEWAY.MON 06/28/94 - 10 - MAY-18-1994 12.40 FROM TO °22E9962066614129 P.02 CS 1727 S5 5 Washington State GENERAL PERMIT Department of Transportation PERMIT NO.. 15077 DISTRICT NO. 1 • RECEIVED Name and Address of Applicant: City of Federal Way MAR 0 9 33530 - 1st Way So. Federal Way, Wa 98003 WMOT UTILMES The Applicant, hereinafter referred to as the "Grantee", having applied for a permit to construct and maintain a city monument centered west of and opposite approximate Milepost 143.82 located in the SW 'h of the SE of Section 9, Township 21, North, Range 4 East, W.M. on a portion of State Route No. 5 In King County, Washington, the Washington State Department of Transportation or its designee, hereinafter referred to as the "Department", hereby orders that this permit be granted, subject to the terms and provisions stated upon the reverse hereof and Exhibits attached hereto and by this reference made a part hereof: Exhibit "A". Special Provisions for Highway Encroachments, Pages 1-4 EXHIBIT "B." Right-of-way plans entitled, "SR 5, Pierce County Line to Jct. SSH No. 5-A, " page 1 EXHIBIT "C." Plan details, pages 1-3 • The location of the facility described above is further illustrated on the . attached map designated Exhibit "B," page 1 • This permit shall be void unless the work herein EXHIBIT 1 contemplated shall have been completed before 08-31-92 PAGE OF /D This permit is accepted and approved by the Grantee subject to the terms and provisions as herein set forth. GRANTEE DEPAR NT OF TRANSPORTATION By: Li■�.1� �. �r By: ,I =, , / 1/j 1Ji � Iy • TL1Ti lES/D ELOPER SERVICES ENGINEE�t Title: I . ►. .. : ��. ,ltri �;' r ttle• �/i U Date: ._ Date. DOT R.m:24 ,et oxn.szv fT n(' w y" -17-91r7 �N"i • • ".GENERAL PROVISIONS 1. The Grantee, its successors and assigns, agrees to protectthe State of Washington and save it harmless from all claims, actions or damages of every kind and description which may accrue to or be suffered by any person,persons,or property by reason of the performance of any such work, character of materials used or manner of installation, maintenance and operation,or by the occupancy of right of way by the Grantee;in case any suit or action is brought against the Department for damages arising out of or by reason of any of the above causes,the petitioner,its successors or assigns will,upon notice of commencement of such action,defend the same at its sole cost and expense and satisfy any judgment arising therefrom if determined adverse to the State of Washington. 2. During the progress of the work such barriers shall be erected and maintained as may be necessary or as may be directed for the protection of the traveling public;the barriers shall be properly lighted at night. 3. Except as herein authorized, no excavation shall be made or obstacle placed within the limits of the State highway in such a manner as to interfere with the travel over said road. 4. If the work done under this permit interferes in any way with the drainage of the State highway,the Grantee shall wholly and at its own expense make such provision as the Department may direct to take care of said drainage. 5. On completion of said work herein contemplated all rubbish and debris shall be immediately removed and the roadway • and roadside shall be left neat and presentable and satisfactory to the Department. 6. All of the work herein contemplated shall be done under the supervision and to the satisfaction of the Department and the entire expense of said supervision shall be borne by the party or parties to whom this permit is issued. 7. The Department hereby reserves the right to order the change of location or the removal of any structure or structures authorized by this permit at any time, said change or removal to be made at the sole expense of the party or parties to whom this permit is issued,or their successors and assigns. 8. All such changes, reconstruction or relocation by the Grantee shall be done in such manner as will cause the least inter- ference with any of the Department's work and the Department shall in no wise be held liable for any damage to the Grantee by reason of any such work by the Department,its agents or representatives,or by the exercise of any rights by The Department upon roads,streets,public places or structures in question. 9. This permit or privilege shall not be deemed or held to be an exclusive one and shall not prohibit the Department from granting other permits or franchise rights of like or other nature to other public or private companies or individuals,nor shall it prevent the Department from using any of its roads,streets, or public places,or affect its right to full supervision and control over all or any part of them,none of which is hereby surrendered. 10. The Department may revoke, amend or cancel this permit or any of the provisions thereof at any time by giving written notice to the Grantee. The Grantee shall immediately remove all facilities from the right of way.Any facilities remaining upon the right of way 30 days after written notice of cancellation shall be removed by the Department at the expense of the Grantee. 11. The party or parties to whom this permit is issued shall maintain at its or their sole expense the structure or object for which this permit is granted in a condition satisfactory to the Department. 12. If the Grantee enters into a contract or agreement with a contractor to perform the work provided herein to be performed by the Grantee, the Grantee for itself, its assigns and its successors in interest, agrees that it will not discriminate on the basis of race, color,sex, or national origin in its choice of contractors and will include all of the nondiscrimination pro- visions set forth in Appendix "A" from Title VI of the Civil Rights Act of 1964 and Section 162(a) of the Federal Aid Act of 1973 (23 U.S.C. 324), and as said Regulations may be amended. Breach of any of the above nondiscrimination covenants shall be cause for cancellation as herein provided. 13. Any breach of any of the condition's and requirements herein made,or failure on the part of the'Grantee of this permit to proceed with due diligence and in good faith after its acceptance, with construction work hereunder, shall subject this permit to cancellation as herein provided. 14. This permit is subject to all applicable provisions of Chapter 47.32 RCW and/or Chapter 47.44 RCW and amendments thereto. EXHIBIT 1 DOTForm z=a opt PAGE .2, OF i o a.w..a 10/83 OX A•,zi 41111■ SPECIAL PROVISIONS FOR , Washington State HIGHWAY ENCROACHMENTS Department of Transportation Permit No. 15077 Applicable_ provisions are denoted by (X) • Pe1. No work provided for herein shall be performed until the Grantee is granted authorization by the Department's representative: Name: Send correspondence to: Title: District Utilities Engineer Address: 15325 S.E. 30th Place, Bellevue, WA 98007 Telephone No.: For preconstruction conference call: orMr. Jim Olson, 872-6470 (Ken2. Prior to the beginning of construction a preconstruction conference shall be held at which the Department and the Grantee and his engineer. contractor and inspector shall be present. Or3. Should the Grantee choose to perform the work outlined herein with other than Its own forces,a representative of the Grantee shall be present at all times while the construction is in progress unless otherwise agreed to by the Department. All contact between the Department and the Grantee's contractor shall be through the representative of the Grantee.Where the Grantee chooses to perform the work with its own forces,it may elect to appoint one of its employees engaged in the construction as its representative.Failure to comply with this provision shall be grounds for restricting any further•work by the Grantee-within the right of way, until said requirement is met 4. A copy of the permit must be on the job site,and protected from the elements,at all times during any of the construction authorized by said permit within the Department's right of way. S. This permit does not-give the Grantee;or any agent;or contractor of the Grantee any rights to cut, spray,retard,remove,destroy, damage, disfigure or in any way modify the physical condition of any vegetative material located on the highway right of way,except by written permission from the Department. All restoration shall be done to the satisfaction of the Department at the sole expense of the Grantee. .14' 6. If•necessary to increase sight distance,brush shall be removed from both sides of the approach and stumps shall be removed.The indiscriminate cutting Of merchantable timber or disfiguring of any feature of scenic value shall not be permitted. • ❑ T. The approach(es) shall be constructed in accordance with the attached . Sufficient length of inches diameter culvert pipe shall be placed in ditch and laid to a true line and grade. The approach(es) shall be sur- faced to the limits as shown on the plan with a 6 inch minimum compacted depth of gravel base material and a 3 inch compacted depth of crushed surfacing top course.Asphalt paving will not be required.Finished grade of the approach shall be in accordance with the profile control as shown on the attached plan. Directing of surface water from private property to Department right of way will not be permitted. ❑ 8. The approach(es) (intersection) shall be constructed in accordance with the attached . Sufficient length of inch diameter culvert pipe shall be placed in ditch and laid to a true line and grade. The approach(es) (intersection) shall be surfaced to the limits as shown on the plan with a 6 inch minimum compacted depth of gravel base material,a 3 inch minimum compacted depth of crushed surfacing top course and paved with a 3 inch minimum compacted depth of Asphaltic Concrete Class "B" unless otherwise specified by the Department.Any existing oil mat on shoulder or roadway shall be removed and new pavement laid to a butt joint with existing pavement.Finished grade of new pavement shall be in accordance with the profile control as shown on attached plan.Directing of surface water from private property onto Department right of way will not be permitted. ❑ 9. All buildings and appurtenances shall be so located at a distance from the right of way line of any State Highway that none of the right of way therefore is required for use of the patrons or customers of any such establishment.Grantee shall comply with county building codes.Set-back requirements for the location of buildings in relation to the right of way line are a function of local authorities and they should be Consulted regarding requirements that must be adhered to. ❑ 10. The Grantee agrees to schedule the work herein referred to and perform said work in such a manner as not to delay the Department's contractor in the performance of his contract. - ❑ 11. Work shall be restricted to the hours between a.m. and p.m. and no work shall be allowed on the right of way Saturdays, Sundays or Holidays: unless otherwise authorized by the Department. ❑ 12. The shoulders, where disturbed, shall be surfaced with crushed surfacing top course inches minimum compacted depth, or as directed by the Department. The surface of the finished shoulder shall slope down from the edge of pavement at the rate of ', inch per foot unless otherwise directed.The restored shoulder must not have any strips or sections less than 2 feet wide.The restored shoulder shall be surfaced with EXHIBIT DOT FORM 224•713 DOI REVISED 5/a3 Page 1 PAGE 3 OF za EXHIBIT A" ❑ 13. The Grantee shall be responsible for constructing and maintaining the road approach(es)and appurtenances between the shoulder line of the highway and the right of way line inclusive of surfacing and drainage.The Department has the right to inspect all installations at the time of construction and at any time afterward and to require that necessary changes and repairs be made.Unsatisfactory work will be corrected by the Department,at the Grantee's expense,or access may be removed at the Grantee's expense.Directing of surface water from private properly onto Department right of way will not be permitted. ❑ 14. The approach shall be sufficiently surfaced back an adequate distance from the edge of the pavement to prevent any mud tracking onto the highway. Any mud tracked onto the highway shall be immediately cleaned up by the Grantee or his agent. ❑ 15. Standard highway warning signs designated as"Truck Crossing"sign,plate W11-8,shall be placed and maintained at Grantee's expense on each side of the approach.Signs shall be in evidence only when access is actually being used.If necessary flagman shall be provided.Sufficient parking space shall be provided by the Grantee outside Department. right of way so no vehicles will be parked on said right of way. ❑ 16. All manholes,valve covers,and like appurtenances shall be constructed at such an elevation to conform to the shoulder slope from the edge of ( pavement or as directed by the Department. i17. All slopes,slope treatment,top soil,ditches,pipes,etc.,disturbed by this operation shall be restored to their original cross section and condition. All hazards shall be marked by warning signs,barricades and lights.If necessary,flagmen shall be employed for the purpose of protecting the traveling public. lir 18. During the construction and/or maintenance of this facility,the Grantee shall comply with the"Manual on.Uniform Traffic Control Devices for Streets and Highways." . ❑ 19. Bond coverage required to insure proper compliance with all terms and conditions of said permit will be furnished by a Blanket Surety Bond held at Headquarters in Olympia. ❑ 20. A surety bond in the amount of,S written by a surety company authorized to do business in the State of Washington. shall be furnished to ensure compliance with any and all of the terms and conditions of this permit andahall remain in force until all work under this permit has been completed and approved by the Department. ❑ 21. Before any log hauling operations begin, a surety bond in the amount of S shall be furnishedl by the Grantee to protect the Department against any damage to the highway and to ensure complete removal of the approach and cleaning up of the right of way to the satisfaction of the Department. Approval of all clean up work shall be secured before the bond will be released. - ❑ 22. This permit is subject to the terms and conditions of Agreement No. . in case anything contained herein is inconsistent with said agreement, the agreement shall govern. ❑ 23. This section of highway is ON the master plan for limited access highways.At such time as this plan is implemented,jour access will be subject to review. ❑ 24. Relative to advertising adjacent to all State highways,we wish to call your attention to the Scenic Vistas Act of 1971,Chapter 47.42 RCW and State Transportation Commission ruling Chapter 468-66 WAC.Violation of this section of the statutes will be sufficient cause for cancellation of this permit. On-Premise signs are allowed. Ar 25. The Grantee shall notify the Department's representative upon completion of the work under this permit or franchise so that•final inspection can be made. EXHIBIT 1 DOT REV SED 5•a](BACK) Page 2 0 F 10 SPECIAL PROVISIONS FOR HIGHWAY ENCROACHMENTS x26. This special provision supersedes Franchise General Provision No. 4, Utility Permit Provision No. 3 and General Permit General Provision No. 1. The Utility/Grantee, its successors and assigns, agrees to protect the State of Washington, its officers and employees and save them harmless from all claims, actions or damages of every kind and description which may accrue to or be suffered by any person, persons, or property by reason of the acts or omissions of the Utility/Grantee, its assigns, agents, contractors, licensees, employees or any person whomsoever, in connection with Utility's/Grantee's, its assigns' , agents' , contractors' , licensees' or employees' construction, installation, maintenance operation, use or occupancy of the right of way or in the exercise of this permit/franchise. In case any suit or action is brought against the State of Washington, its officers and employees arising out of or by reason of any of the above causes, the Utility/Grantee, its successors or assigns will, upon notice of such action, defend the same at its sole cost and expense and satisfy any judgement against the State of Washington, its officers, or employees: PROVIDED, . that if the claims or damages are caused by or result from the concurrent negligence of (a) the State of Washington's agents or employees and (b) the Utility/Grantee or Utility's/Grantee's agents or employees, and involves those actions covered by RCW 4.24.115, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Utility/Grantee or the Utility's/ Grantee's agents or employees. The Utility/Grantee, and on behalf of its assigns, agents, licensees, contractors and employees agrees to waive any claims for losses, expenses, damages or lost revenues incurred by it or its agent, contractors, licensees, employees or customers in connection with Utility's/ Grantee's, its assigns' , agents' , contractors' , licensees' or employees' construction, installation, maintenance, operation, use or occupancy of the right of way or in the exercise of this agreement against the State of Washington, its agents or employees except the reasonable costs of repair to property resulting from the negligent injury or damage to Utility's/Grantee's property by the State of Washington, its agents, contractors or employees. EXHIBIT "A" Page 3 Permit 15077 EXHIBIT PAGE__,5 OF 20 pn'`'' • SPECIAL PROVISIONS FOR HIGHWAY ENCROACHMENTS x27. Construction of this facility will not be permitted from the through traffic roadways, shoulders or ramps of SR 5. All access during construction shall be from outside the State right of way. x28. Should the Grantee/Utility choose to perform the work outlined herein with other than its own forces, a representative of the Grantee/Utility shall be present at all times unless otherwise agreed to by the District Representative. All contact between the Department and the Grantee/Utility's contractor shall be through the representative of the Grantee/Utility. Where the Grantee/Utility chooses to perform the work with its own forces, it may elect to appoint one of its own employees engaged in the construction as its representative. Failure to comply with this provision shall be grounds for restricting any further work by the Grantee/Utility within the State right of way, until said requirement is met. The Grantee/Utility, at its own expense, shall adequately police and supervise all work on the above described project by itself, its contractor, subcontractor, agent and others, so as not to endanger or injure any person or property. x29. The responsibility of the Grantee/Utility for proper performance, safe conduct and adequate policing and • supervision of the project shall not be lessened or • otherwise affected by Department approval of plans, specifications or work, or by the presence at the worksite of Department representatives, or by compliance by the Grantee/Utility with any requests or recommendations made by such representatives. x30. If the right of way is needed for future road expansion, the city of Federal Way will remove sign at no cost to the State of Washington or the DOT. x31. Maintenance workers shall wear a hard hat and vest while working on right of way. 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N'I;L!...Ill LtS1':IL tk : f!'•" v .•410` 'til.v'k :*''.:,v.•.'. ..J.42kun tt ...i.$., ":„., .,i_A‹, .,+........ii...,2i,ile...t...:2.:0, CITY OF FILE \� (206)661-4000 V 33530 1ST WAY SOUTH FEDERAL WAY,WA 98003-6210 May 20, 1994 Mr. Tim Wicks, Permit/Franchise Engineer Washington State Department of Transportation PO Box 330310, MS-113 Seattle, WA 98133 RE: PERMIT EXTENSION REQUEST FOR GENERAL PERMIT #15077 "GATEWAY MONUMENT " INTERSTATE 5 AND SOUTH 320TH STREET CITY OF FEDERAL WAY, WASHINGTON Dear Mr. Wicks: Thank you for faxing General Permit 15077, signed in 1992 by Federal Way City Manager Brent McFall, approved as to content by City Attorney Carolyn A. Lake, and by Gerald Mallum, Department of Transportation Utilities/Developer Services Engineer. During our telephone conversation of May 18, we discussed the current status of this permit. In December of 1991, the Federal Way City Council approved the Gateway Monument project subject to the condition that full funding for the project be secured prior to construction. The City obtained General Permit 15077, which authorized the construction of the project within the Washington State Department of Transportation (WSDOT) Interstate-5 right-of-way. The City, as the Grantee of General Permit 15077, returned the signed permit to WSDOT on March 2, 1992. Complete funding for the Gateway Monument project was achieved on May 5, 1994. As of this date, it is the intent of the City to activate General Permit 15077 for the purpose of construction of the Gateway Monument project. EXHIBIT 1 PAGE S OF 10 D Mr. Tim licks May 20. 1994 Page 2 In addition, an extension of the General Permit 15077 permit is requested. Construction of the Gateway Monument shall be completed no later than May 31, 1995. In my May 18 telephone conversation with you, you indicated that General Permit 15077 would be automatically renewed and extended by the City's written request. Based on your verbal assurance, we assume that this letter will operate to extend the life of said permit as herein requested. Thank you for your assistance with the Gateway Monument project. I can be reached at 661-4103 if you have any questions. Sincerely, Deb Barker Associate Planner Carolyn Lake,aty Attorney Michael Smith,Acting Deputy City Attorney Kea Nyberg, y Manager Jenny Schooder,parks M atena /Operations Superintendent Steve&ad,Pasta Maintenance Supervisor Greg Moore,Community Development Services Manager Dick Mumma,Building Official Hap Watkins,Senior Building Official Jerry Graham,Gateway Monument Project Manager • EXHIBIT .� PAGE 9 OF 20 RECEIVED BY COMMUNITY DEVELOPMENT DEPARTME MAY 31 WA; Washington State District 1 Department of Transportation 15700 Dayton Avenue North P.O.Box 330310 Sid Morrison Seattle,WA 98133 9710 Secretary of Transportation (206)440-4000 May 26, 1994 Ms. Deb Barker City of Federal Way 33530 1st Way South Federal Way,WA 98003-6210 SR 5 CS 1727 Pierce Co. Line to Jct. SSH No. 5-A City of Federal Way PERMIT 15077 i Dear Ms. Barker: . In answer to your request, the state will extend the completion time for work covered by the referenced permit to May 31, 1995. If you have any questions, please contact Donna lby at 440-4432. � ly,, )I IA C • . - B 1 ERSON Utility Engineer DMHM EXHIBIT l PAGE,,, 1...D...Q ,...IS2„_J PI/ - - - - - ijl_ F 1?2,14r,- op, 6, c.0.1);/c. . :-.JA L.-1. •, I nall I Li I — . ___ 4 I C IFSu1 O c • \ i.,• � � tom S .„s. 0 I.t-. ,:.-. 0 ..:*... ti .. . r•-• s..- -.1z,--mi?v\73,wir--.., tidal' : • .• .• 777 �' ;r�_ f. • ■ - u c,...z. fit. SOUTH ELEVATION — s/gM , I,�.� ,b. ,a.c.<—ruc ct'Y Ga.hi 04 PROJECT LOCATION .. r ‘..._... .- jr t 1 a tig _ vi%ioi .�{ 320TH ST' 21 - J i �II31u3r..! S !� » 3l s f t T aT. iy_i is NOV .1E1 T to TM oifla iii:LEAMB I■.M::.. „x4♦ - •7 1 _-- ■o••- t MTH i 4 le, Rs Q t Z a - x4 �`. � 'a 3iH • �r I gl s" IT �� � l 1 15 1 , ,...EXHion' 02., . 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I ; ; ; . , " X i ; ^1 I G 4 — �• : j '.•. 4 "1• I ' • . • A ..< Y + lit,2....". :ell I iiv :4WIDAL + , i f% �_ "71 x ,� :''17. i: • • i i I . .. S i _.,__________,/.. ' Federal Way Gateway Monument •. .. IOW MIN mr:4111111•Iii t:i. , it4 Key Bank,32303 Pacific Hwy.So. ° � I=am �M Federal Way,WA 98003-6003 I •EMINEM ,: May 11 , 1994 Ms. Deb Barker, City Planner City of Federal Way 33530 - 1st Way South Federal Way, WA 98003 Ref: Federal Way Gateway Monument Dear Deb, As of May 5th we have exceeded the necessary funds, materials, and in-kind services needed to start the construction of the monument. Cash in the bank is $7 , 586 . 99. Attached are lists of materials and services needed. Items with individuals names to the right of the dollar amounts have been donated by those parties named. Home Depot, the contributor who put us over the top, is requesting a meeting at the site this Friday, May 13, at 7 :00 AM, Meeting notices are going out to Home Depot, Lloyd' s Enterprises, Ed Rosedin Electric, Gateway Center, Hovland Architects, Roper Company, PEI/Barrett Consulting Group, Lou Kachlic, Tom Shank, Boy Scout Troop #336, Steve Erickson, Enchanted Parks, Federal Way Water & Sewer, and Joe Carlo. Please consider this letter as your notice of the meeting. If you have any questions , please call me at 206-939-9647 . Sincerely, Jer aham / Project Manager RECEIVED BY ;- COMMUNITY DEVELOPMENT DEPARTMENT EXHIBIT 3 op 1 1 1994 0o/ PAGE 0/- OF S )1-qi / / v MOM Federal Construction Company I`.t)-pox 4100 I Metal Wny,WA 9806 209/074 2200 Sen81n 2(16/927-4884 lncomn FAX 1 8384464 • CITY OF FEDERAL WAY MONUMENT BUDGETARY COST BREAKDOWN 1. Backhoe - Excavation & Backfi.l.l. - $1,000.00 /f"Y°a 2. Form Materials 21 pieces 3/4" A.C. plywood 4X8 - :350.00 50 pieces 20' 2X4 STD - 200.004u..ib......a...r 200 6" snap ties - 100.00�u..•l�««.�Hs 7 400 snap tie shoes (rental ) (Burke Co.) - tee.00 /Y0'f /vet'e ( 100 6" spreader cleats (Burke Co.) - 100.004u"l,CM.«a..f 200 form strap/5V' $"5Wil er..ef' .7 100.00 »be...no"s 3. Forming/Pouring/Sacking Labor - Federal Construction Co. approx. - 6,500.00 Leu,, 7?••*, O.//,...4) 4. Rehar - J.D. English, Tacoma, 800.00 r44 /Vey l>49v. Ray - 272-1103 5. Concrete 15 yards - 750:00 6. Pump Truck (approx. 4hr pump) - 400.00Arah*.(rfa as*e. 7. Access Door 3°X4° Milcor/Bilco/Cesco/etc. - 300.00 8. Mason to install glass block - 1,000.00 Jme 4.' 40 9. Class Block Washington Brick & Stone Inc. 10708 Golden Given E. Tacoma 537-8228 - Mike Block available 1-week lead time 12"X12" block @ 14.92 each (44 required) - `660:00 10. TOTAL $12,360.00 RECEIVED BY COMMUNITY DEVELOPMENT DEPARTMENT EXHIBIT, 3 MAY 1 1 1994 _. :__ : = I De rarA PAGE 3 t k. ED ROSENDIN ELECTRIC,INC. °� "R CONTRACTING&ENGINEERING 2011 SOUTH 341ST PLACE FEDERAL WAY,WA 98003 (206)927-1535,838.3234 . 5 Jerry Graham FAX 73$-8628 RE: Federal Way City Monument Dear. Jerry: in answer to your request for a breakdown cost of the electrical materials and labor required for the Federal Way City Monument the following is submitted . This information is not cast in concrete because the exact requirements have not bee-II—defined . The following is on the basis that the sign is backlighted by fluorescent fixtures install vertically on the back wall of the cavity . Two additional fixtures are utilized behind the monument to provide a Halo effect . Misc . material , conduit , wire , etc . 200.00 Fixtures and lamps 1 ,755 .00 Labor (16 hrs . ) 621 .00 $2 , 576 .00E1 NoStAdist if/c.t. Cost of electrical energy is estimated @ 25 .00/month. Sincerely , ) E. W. Rosendin President • EXHIBIT 3 PAGE ' OFS" lift! ( t CONSTRUCTION ESTIMATE LANDSCAPE DEVELOPMENT FEDERAL WAY CITY SIGN I . LANDSCAPING leyc ! { A SITE GRADING . . . . . . . " 40• • $1200.00$1280.00 E"1- 4)1014 B. TURF (SOD) . .3200sf C , . . . . . $1250 .00 E,b.+« 7),"" C. SHRUBS . 25.C• $110 .00 . . . . . . . $2750.00 /440"Q- 24,17- D. TREES . E. GROUND COVER . .2500 ® $ • $1250.00 80 $2000.00/14 �,... Chti�� F. MOW STRIP. .ALLOWANCE. • • • • • • SUBTOTAL. . . . . . . . . . . . . . . . . $9730.00 II . IRRIGATION 4600.00 f/°n"a Dr//sf' 8 50.00 h„v. tvy,l a •fe er B. IRRIGATION EQUIPMENT . . . . . . . $ w B. METER. . . . . . . . . . . . . . . SUBTOTAL. . . . . . . . . . . . . . . . . . $5450.00 TOTAL PROJECT COST $15 , 180 .00 IRRIGATION MONTHLY EXPENSES. . . A. MO. CHARGE $15 plus $ .40/100 Cu. ft . plus 6$/mo. dormant charge or 53 WATER gal ./week charge or 537 c EXHIBIT 3 PAGE 5 OF •Sr O 1 I is . m a . . z E • =n i! i .i� » 427 o {[t{ .0.. w. s n 71 > 0004 e e e C O Mw D ••> OWN !:w 0.!W o . °n 22`;'. a ss veY 39.2 - s ff r 'M� ae e A » -M : : e • :.„7.!..Y r .o. rs'v : •a e, 9 •+ t v+ o Y`s O O r ^ M » ✓: VW i re Y f i • � . • • C > > a> > w s • O . s w w O Jr » : ; ; : " . I 110 [i + n o o s•c a s° r s 1 3 >° • M 272' 1 i 2.. Y O + e s •w e v O. i i e•a e 1 M O a O `+ n V■ 00 en •i co w r L PO ;i. V e: > O :: i i:::: e s i>.°.a ao r a•• ar r a" w w°to y Va ' Via w a or, O �- 1 iw 1 s www Y e I .°M.' ! v c i V�Y �i a s; v.w. aa .w.e ° w: tali ... ; n ot a m V a •• its Co • : • Q ° n s e o e r ! VI e Ti w w ° r i qc vi kii,610A N p 9 O3 T e A ! > s w .. e. > C26:4P"" 3 i > 1 V' i 9 f a .r..n im, .i .. ii A 2 • > O m 9 = ,� i l l'�c/,11111111x, � ;_k o A ' A rc s i r 1 F i01G-�,�,." F\ , 'e : : ^ s r ` II i0 ��� = �R R• 4441‘ , o r 0 4 g , OM" ram r ` i LL4Ai T ��� ��V .Ia w anwear �_ 9 3e rt �`'\ iN:::1*:;:orp-1/40- ,4 i i .•:t,'1 Lii 4i l °i w.i• i IP t. 1 yit . *r, �I ". a »d• ti t 1 ■ ��A%ilia v :...; wsese•► \ Lw r�� s;, .I3...arrisww - m A '+' �r iaA NAp■ 1 ' wa>1°wrO wMw.�\ .iCal,rey {` j •a \ saw saw iw 1141C1 .743421 L \ ' - j134 , , C-% ty`.•J\ ` waww 2412 n\ Ili♦ n .... 91141*- . -t. f ` of wi �wuw \\ NI. 14,t1::::,r a%�. Or e 1 O %k ,\\ D 4 e • \i A c g Z I G* 1. y 0 3 • i ; a 10.. 8 gqI , 1l k Ai ;- EL I 24 g :o 1 I iii* ar. a.. V I j 2 ri Fl aF ) oY !".i o 4 / ' �' r s ,r,s. __0 4 .4 �v RIB ` . —�- iii I lw.•' -�t 1. Matt _ yi I';-:"r rl^�IIII A o } aa 11 tZ IjI !! 'i 33 '''' kt 1 .,, " .r. C'. . q 1$ . #� g ill , , IP rn The ArldltIdeCi ::- ' ., ,-,4 4 ' -'71 X t . W. M City of Feder I y Monument! JV .. �� - Company Wa. , rm � .; .x:�. � ^ b IlSK,,. y..�4'..:.9- ' .: ''.:t 'v.: . ..r:^.-., 4• ,w.v.a•-� ,.,.• r� .r�ssau•- .....,.f., .J� t ..N,'y'_4.� _ _ .. •'�, : F iygx � -4kr 3 -."u- ,t8,.t.Z.=.tt , Exhibit 5 "GATEWAY MONUMENT" Maintenance Standards I. LAWN MOWING 1. Weekly starting March 1, through October 31. 2. Twice a month during November and February. 3. Monthly during January and December if necessary. 4. Grass to be cut from 1.5 to 2 inches in length. 5. All grass cuttings to be collected and removed. 6. All clippings to be blown from hard surfaces surrounding walks, patios, driveways, etc. II. EDGING AND TRIMMING 1. Edging and fishline trimming to be provided with each mowing to maintain good definition. 2. Mechanical edging and fishline trimming will be provided around trees and fences, as well as for all walks, patios, drives and garden edges. 3. Edging operation includes debris clean-up from services. 4. All clippings to be blown from hard surfaces surrounding walks, patios, driveways. III. BED AREA MAINTENANCE 1. Weed control will be provided using selective broadleaf herbicides by the spot spray method. Weed spraying will be provided at the same four-time-per-year intervals as fertilization. Insecticides available for additional charge. 2. Weeding as required each visit, including haul away. 3. Debris and litter to be removed from beds each visit, bark raking (fluffing) done when needed to maintain a fresh appearance. IV. IRRIGATION MAINTENANCE 1. A complete sprinkler system diagram is needed. 2 . Make adjustments of automatic controller, adjust heads, make sure system is operating properly and lawn is adequately watered. 3. Sprinkler system repair and parts are incurred by City of Federal Way. 4. Repair and replace any equipment damaged as a result of maintenance operations, at the expense of the City. 5. Damage not resulting from the City's negligence to be reported promptly to Jennifer Schroder. PAGE, ( ,c2. _ GATEWAY MONUMENT Maintenance Standards Page 2 V. TURF FERTILIZATION 1. Provided four (4) times per year in early spring, summer, fall and winter. All application amounts to be per product and manufacturer specifications. 2. Aerating and insecticides will be as needed. 3. Tree and shrub fertilization to be provided once per year. Flowering plant material to be fertilized once per year. All application amounts to be product and manufacturer specifications. 4. All clippings to be blown from hard surfaces surrounding walks, patios, driveways, etc. VI. PRUNING 1. Pruning and shaping of existing trees and shrubs to be included. 2. Removal of dead wood and sucker growth and trimming of ground cover to keep within bed boundaries and debudding of flowering shrubs after bloom. 3. Pruning and replanting as required, shall be undertaken so as not to block the westbound view of the Center's pylon sign. VII. MONUMENT The City shall be responsible for all costs of repair or replacement of the Monument, and the fixtures, utilities, and emplacements appurtenant thereto, during the life of the Monument. The parties hereto shall render full cooperation to the City in the event repairs or replacement become necessary. VIII. OTHER Swales, rockery walls, rock outcroppings and other site features shall be maintained on a regular basis to keep the site looking clean, neat and attractive. I:\TEMP\GATEWAY.EX5 pry! 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