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PRHSPSC MINS 10-08-2012 City of Federal Way City Council PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Monday,October 8,2012 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Committee member Kochmar and Freeman. Council members in Attendance: Council member Burbidge Staff Members in Attendance: Cary Roe,Director,Parks&Public Works,Police Chief Brian Wilson,Amy Jo Pearsall City Attorney,Jay Bennett,Community Services Manager,and Mary Jaenicke,Administrative Assistant II. Guest: None Chair Honda called the meeting to order at 5:34p.m. Public Comment: None Commission Comment:None APPROVAL OF SUMMARY Committee member Kochmar moved to approve the September meeting summary. Chair Honda seconded. Motion passed. BUSINESS ITEMS Monument Signs Mr.Roe reported that the City awarded a contract to a vendor for the concrete monument signs. The contractor was unable to get a Performance Bond;therefore he is unable to do the work. The Parks Department is working with the city's Legal Department to see if he can do a portion of the work.If not,then the City will rebid the job. 2013 CDBG Annual Action Plan Mr.Bennett provided the background information. This action plan memorializes actions that Council has already taken. Council took an action to recommend up to 20%of 2013 grant to administrative activities.Council had previously recommended the 2013 CDBG public service activities and at the last meeting Council awarded the Community Economic Revitalization Finance program grants.This action plan captures all of these activities in the way that HUD mandates. A Public hearing was held on October 1,and there was no public comment. Mr.Bennett reviewed the CDBG PY 2013 Annual Action Plan. No discussion was held.Committee member Kochmar moved to forward the Program Year 2013 Community Development Block Grant Annual Action Plan to the October 16,2012 consent agenda for approval. Chair Honda seconded.Motion passed. WASPC Grant for Two(2)Portable Breath Test(PBT)Devices Chief Wilson stated that this grant will provide funding for the purchase of two PBT's.The total amount of the grant is$1,000.29. These devices are used by the Patrol Officers out in the field.Committee member Kochmar moved to forward the proposed Grant for two PBT's to the October 16,2012 City Council Agenda for approval. Chair Honda seconded.Motion passed. The Commons Mall Services Agreement for Police Services Chief Wilson reported that the Police Department has had an agreement with Steadfast Commons II since 1999. The contract is renewed on a yearly basis. The compensation is that Steadfast Commons II will pay 50%of the salaries and benefits of each officer that is assigned to the Commons Mall. Three officers are assigned. The reimbursement is$151,526.76 per year.This has been a very successful partnership. Committee member Kochmar moved to forward the proposed Commons Mall Agreement to the October 16,2012 City Council Agenda for approval. Chair Honda seconded.Motion passed. FY 2012 Edward Byrne Memorial Justice Grant(JAG) Chief Wilson stated that these grants are offered periodically from the Federal Government for Law Enforcement related services,technology and equipment.The Federal Way Police department was awarded$34,020.00. The grant will be used to(1)replace 20 Tasers,(2)expand the UFED Mobile Device Examiner,(3)Expand the Automated External Defibrillator(AED)Program,and(4)an Electrostatic Dust Lifter. Committee member K:\PRHSPS Committee\2012\100812 Min.doc PARKS,RECREATION,HUMAN SERVICES&PUBLIC SAFETY COUNCIL COMMITTEE Monday,October 8,2012 Summary Page 2 Kochmar moved to forward the proposed JAG Grant to the October 16,2012 City Council Agenda for approval. Chair Honda seconded.Motion passed. Interlocal Agreement for Services Rendered to Outside Agencies Chief Wilson stated that this was initiated by the Federal Way Police Department. There are six agencies that are a part of the Valley SWAT Team. A member of each of these agencies makes up the Board that oversees the Valley SWAT Team. Committee member Freeman arrived at 5:55. One of the concerns is that we are asked to provide services outside of the six-member agencies. The concern is who is responsible for liability and costs associated with legitimate things that the team may be involved in. If they go outside of the six agencies,the Mayor of that City must sign the agreement prior to the Valley SWAT Team providing those services. There is a strong chance of high liability in responding to critical incidents. This document has been reviewed and approved by the contract signees and the City Attorneys from the six agencies. Committee member Kochmar moved to forward the Interlocal Agreement for Services Rendered to Outside Agencies form to the October 16,2012 City Council consent agenda for approval. Committee member Freeman seconded.Motion passed. Washington Traffic Safety Commission(WTSC)Grant—Target Zero Teams MOU Chief Wilson stated that this is a grant that is allocated periodically for Target Zero DUI patrols. This grant will go towards paying for overtime so additional officers can be placed in service. The period of the Grant is October 1, 2012 through June 30,2013. The total amount of the grant is$16,320.00. In the past two years the overtime patrols made over 45 DUI arrests within the Federal Way area. Committee member Freeman moved to forward the proposed Agreement to the October 16,2012 City Council agenda for approval. Committee member Kochmar seconded. Motion passed. Pending Items Chair Honda reported that she will be meeting with the Special Events Coordinator for the City of Auburn to discuss parades. She has met with Patty from the Chamber of Commerce to ask if the Chamber would be interested in helping with Festival Days and a parade. Patty's response was not favorable,and that she feels that the focus should be on something different than Festival Days or parades. Chair Honda said that she would meet with her again,and explain why it is important for the Community. Council member Burbidge suggested that they meet with Patty together. Council member Burbidge has also met with the Federal Way Lions. She thought it would be a good idea to possibly join the Federal Way Lions Car Show and have a parade that would include the cars. NEXT MEETING November 13,2012 ADJOURNMENT Meeting adjourned at 6:08p.m.