Council MIN 11-06-2012 SpecialCITY OF
� Federal Way
MINUTES
FEDERAL WAY CITY COUNCiL
SPECIAL MEfTING
Council Chambers - City Hall
November 6, 2012
5:30 p.m.
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Priest called the meeting to order at 5:32 pm.
Elected officials present: Mayor Skip Priest, Deputy Mayor Jim ferrell,
Councilmember Linda Kochmar, Councilmember Susan Honda, Councilmember
Jeanne Burbidg�, Councilmember Bob Celski, Councilmember Roger Freeman and
Councilmember Dini Duclos.
City staff present: City Attorney Pat Richardson and City Clerk Carol McNeilly.
2. EXECUTIVE S'ESSION
The City Council and City Attorney adjourned to Executive Session at 5:32 pm to
discuss Collective Bargaining pursuant to RCW 42.30.140(4)(b) and Potential
Litigation pursuant to RCW 42.30.110(1)(i) for approximately 30 minutes. The
Council and City Attorney adjourned from Executive Session at 6:02 pm.
3. 2013-2014 Budget Overview and Department Presentations
• Citv Administration & Support Services
Finance Department: Finance Director Tho Kraus reviewed the 2011-2012
key accomplishments for the Finance Department. Accomplishments include
receiving an Unqualified Audit Opinion for the 18th consecutive year,
receiving two GFOA Awards for Excellent Financial Reporting and
Distinguished Budget Presentation.
The 2013 proposed budget is $882,986 and $897,201 for 2014. Key projects
for 2013-2014 are to implement BARS (Budgeting, Accounting, and
Reporting System) as required by the State Auditor's Office, continue
monitoring for proper controls and procedures to ensure unqualified audit
opinion and work on the Community Center Bond Refund.
City Council Minutes — November 6, 2012 Special Meeting Page 1 of 3
City Council: Finance Director Tho Kraus presented information on the City
Council budget. The 2013 proposed budget is $327,605 and $329,289 for
2014.
Mayor's Office: Finance Director Tho Kraus provided the following
information on the Mayor's Office budget. 2011-2012 key accomplishments
include changing healthcare providers for a savings of $380,000, a
restructure in organizations resulting in a$2.5M savings, established Public
Defender standards and negotiated a$209,000 settlement with Waste
Management for residents.
The proposed 2013 budget for the Mayor's Office is $1,012,180 and
$1,028,814 for 2014.
2013-2014 key projects focus on Downtown Economic Developments, the
SCORE Jail and 2015-2016 Budget development.
lnformation Technology: 1T Manager Thomas Fitchner presented
information on the Information Technology budget. Some of the 2011-2012
key accomplishments include the implementation of video court for
arraignments at SCORE, deployment of SECTOR (E-Ticket) equipment to all
Police vehicle laptops and assisting in City fiber expansion or the WSDOT
Traffic Busters project.
The proposed budget for 2013 is $1,495,948 and $1,516,264 for 2014.
2013-2014 anticipated key projects are assisting Valley Communications with
transition to new CAD system, upgrading the permits (AMANDA) system and
conducting a city-wide IT security audit.
• Council Deliberations
Mayor Priest noted that some of the budget issues that have been raised are
SCORE costs, Municipal Court security, response time for calls to the
Federal Way Community Center and Police staffing levels. City staff is
working to ensure that these issues are addressed, and will provide
additional information to the Council by November 20, 2012.
Deputy Mayor Ferrell thanked the Mayor for his efforts with enhancing Court
security.
Gouncilmember Celski inquired about the TIP Funds allocated for the 352nd
Street project. Mayor Priest stated staff would provide the Council with
information on those funds.
4. PUBLIC COMMENT
No public comment was received.
5. ADJOURNMENT
City Council Minutes — November 6, 2012 Special Meeting Page Z of 3
Mayor Priest adjourned the meeting at 6:30 pm.
Attest:
Carol McNeilly, CMC, ity Clerk
Approved by Council on: November 20, 2012
Ciry Council Minutes — November 6, 2012 Special Meeting Page 3 of 3