LUTC MINS 11-05-2012City of Federal Way
City Council
Land Use and Transportation Committee
November 5, 2012 City Hall
5:30 PM City Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Susan Honda and Jeanne
Burbidge.
Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works
Director Marwan Salloum, Associate Planner Matt Herrera, Surface Water Manager Will Appleton, Deputy Public
Works Director Ken Miller, Principal Planner Margaret Clark, Planning Manager Isaac Conlen, Assistant City Attorney
Peter Beckwith, and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT
There was no public comment.
3. BUSINESS ITEMS
Topic Title/Description
A. Approval of the October 1, 2012 LUTC Minutes
Committee approved the October 1, 2012 LUTC minutes as presented.
Moved: Burbidge Seconded: Honda Passed: Unanimously, 3 -0
Forward
to Council
N/A
B. 2013 Right of Way Landscape Maintenance Contract Bid Award Nov. 20, 2012
Consent
Deputy Public Works Director Marwan Salloum presented information on this item. There was
no public comment. Deputy Director Salloum noted that At Work!, the lowest responsive
responsible bidder, is a corporation out of Bellevue that has done similar work for other
government agencies. Although At Work!'s prior work experience has not been exclusively in
the public right of way, staff feels confident that it will not be a problem.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Honda
Passed: Unanimously, 3 -0
C. 2013 Street Sweeping Services Contract Bid Award Nov. 20, 2012
Consent
Deputy Public Works Director Marwan Salloum presented information on this item. There was
no public comment. Committee member Honda asked how often streets are swept. Deputy
Direct Salloum explained that Council established the current level of service. Residential
streets are swept quarterly with an extra sweep in the fall for an annual total of five sweeps.
Arterials are swept 14 times a year, once monthly and an extra sweep in November and
December. Committee member Honda inquired if the City could purchase its own sweeper.
Deputy Director Salloum said that historically, the City has always contracted out for this
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service. Given the current desired level of service standard, it would not be cost effective to
invest in our own sweeper. More discussion continued on how Federal Way's level of service
compared to other cities. Deputy Director Salloum also stated that Federal Way funds this
service from the Surface Water Maintenance Fund rather than the General Fund because clean
streets help with successful surface water management. If Council chooses to change its
desired level of service for street sweeping in the future, staff would be happy to reevaluate the
potential purchase of a sweeper for cost effectiveness.
Chair Celski asked if fuel costs rise during the term of the contract, could the contractor come
back to the City and argue that the compensation is not adequate. Deputy Director Salloum
stated that although fuel costs have risen, staff did not notice much difference in bids due to this
factor. Also, the bids received were extremely competitive.
Committee forwarded Option #1 as presented.
Moved: Honda Seconded: Burbidge
Passed: Unanimously, 3 -0
D. 2013 Surface Water Infrastructure Maintenance and Services Contract Bid Award Nov. 20, 2012
Consent
Surface Water Manager Will Appleton presented information on this item. There was no
public comment.
Committee member Honda inquired if the City is spending the full amount of the contract last
year. Mr. Appleton said that the entire budgeted amount was exhausted last year; however,
staff will also be able to work within the amount of the new contract to keep the compensation
for services within the budgeted amount. Mr. Appleton spoke to some of the specifics of the
current expiring contract and how staff has managed to keep the compensation at the level it
has been over the last six years. The contract compensation is based on "on call" services and
staff will be closely managing the call outs to the contractor. The cost of services bid has
increased due to an increase in prevailing wages.
Chair Celski reiterated that the City schedules the contractor at our discretion to go out and
work. Mr. Appleton responded that yes, staff will be administering more prep work to keep
this next year's surface water infrastructure maintenance and service contract within budget.
Chair Celski also asked if monies not spent in the street sweeping contract could be transferred
into the vactor services contract. Mr. Appleton said that it is possible; however, staff would
prefer to avoid that option because he is confident staff can work within the budgeted amount.
Committee forwarded Option #1 as presented.
Moved: Burbidge Seconded: Honda
Passed: Unanimously, 3 -0
E. Federal Way Revised Code (FWRC) Text Amendments Related to Required Parking Nov. 20, 2012
Spaces Ordinance
Reading
Associate Planner Matt Herrera presented information on this item that is part of the 2012
Planning Committee Work Program. The goal of the proposed text amendment is to assist
Land Use applicants the site development and make the process easier for them. Currently, in
cases where the Land Use Code doesn't provide for parking stall requirements, the applicant is
required to have a parking study done. The current process is both frustrating and costly to the
applicant. The proposed text amendment will provide minimums for the most common uses.
Staff has sourced both the Institute for Transportation Engineers and WA Cities Association for
their text amendments.
Committee member Honda asked if handicapped parking stalls have been addressed in this
section of the code. Mr. Herrera responded that handicapped stalls are provided for in the
Building Code. The subject code text amendment has no influence on handicapped stalls.
Conversation continued between Committee member Honda, Mr. Herrera and Assistant City
Attorney Beckwith regarding requirements for certain uses and examples of those uses. Mr.
Herrera explained that the FWRC mandate minimum requirements. Many applicants do more
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Land Use /Transportation Committee Page 3 October 1, 2012
than the minimum. The City could also mandate more parking stalls be required. The uses that
are not as common will be addressed on a case by case basis. Existing facilities are
grandfathered in to the existing requirements. Property sales would not trigger new
requirements as long as the use stayed the same. Only improvements /new use would trigger
compliance with new requirements.
Committee member Burbidge suggested that the revised amendment have the code for
handicapped parking stalls referenced in the text.
Committee forwarded Option #1 as presented.
Moved: Honda Seconded: Burbidge
4. OTHER
None
Passed: Unanimously, 3 -0
5. FUTURE MEETING
The next LUTC meeting will be rescheduled to Monday, December 3, 2012 at 5:30 PM in City Hall Council
Chambers.
6. ADJOURN
The meeting adjoumed at 6:00 PM.
COMMITTEE APPROVAL:
Bob Celski, Chair
Attest:
Darlene LeMaster, Administrative Assistant II
Jeanne Burbidge, Member Susan Honda, Member
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