LUTC PKT 03-01-2004
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City of Federal Way
City Council
Land Use/TranspOrtation Committee
March 1, 2004
5:30 pm Council Chambers
City Hall
MEETING AGENDA
1.
CALL TO ORDER
2.
Approval of Minutes of the January 12, 2004, meeting
3.
PUBUC COMMENT (3 minutes)
4.
BUSINESS ITEMS
A.
2004 Asphalt Overlay Project - Bid Award
Action
Salloum/10 min
B.
Lakota Wetland Regional Stormwater Facility
Improvements Project -100% Design
Approval & Authorization to Bid
Action
Bucich/15 min
c.
23rd Ave Sand S 314th Street (Private Road) Traffic
Signal Project - 100% Design Approval and
Authorization to Bid
Action
Miller/10 min
5.
FUTURE MEETINGS/AGENDA ITEMS
6.
ADJOURN
Committee Members
Jack Dove~ Chair
Eric Faison
Michael Park
City Staff
Kathy McClung, Director, Community Development Services
Sandy Lyle, Administraäve Assistant
253.661.4116
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City Council
land Use/Transportation Committee
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City Hall
Council Chambers
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MEETING MINUTES
In attendarlce Committee members Jack Dovey, Chall, and Cour1cII Members Eric Faison and Michael Park;
Mayor Dean McColgan; Deputy Mayor Linda Kochmar , Council Member Jim Ferrell; City Manager David Mosely;
Director of Community Development Services Kathy McClung; Director of Public Works Cary Roe; Deputy City
Attorney Karen Kirkpatrick; Deputy Director of Community Development Services Greg Fewins; Deputy Public
Works Director Ken Miller; Street Systems Manager Marwan Salloum; Development Services Manager Jim
Femling; Surface Water Manager Paul Bucich; Senior Planners Margaret Clark and Lori Michaelson; Development
Services Engineer Kevin Peterson; Administrative Assistant Sandy Lyle.
1. CALL TO ORDER
Chair Dovey called the meeting to order at 5:30 pm.
2. APPROVAL OF MEETING MINUTES
The summary of the February 2, 2004, meeting was approved as presented.
3. PUBLIC COMMENT
There was no public comment on any item not previously listed Irl th(~
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4
BUSINESS ITEMS
A. 2004 Landscaping Maintenance Contract Award - Four bids were received and opened for the 2004
Right of Way landscape Maintenance Contract. The lowest, from Tru-Green land Care for $90,667,37,
was so low the Committee questioned how they could do the job so economically when the other
contractors bid so much more. As it turns out, the maintenance costs for the SR99 Phase II project were
not included as part of the bid specifications but they were accounted for in the budget. The bid for services
for 2005 may be considerably larger following the completion of Phase II of the SR99 project. Tru-Green
was considered to be a responsive, responsible, as well as the lowest, bidder. The Committee m/s/c
recommendation to approve a contract with Tru-Green Land Care to the City Council at its March 2, 2004,
meeting.
B. West Hylebos Creek Restoration -100% Design Approval & Authorization to Bid - The West
Hylebos Creek Restoration Project will restore approximately 3,300 feet of stream corridor between South
356th Street downstream to SR99 at the Spring Valley Montessori School. The scope of work is to stabilize
large quantities of in-stream gravel and over-steep banks by planting native vegetation as well as to install
in-stream salmonid habitat features. Total project costs are $908,195 with an available budget of
$1,648,445. The Committee m/s/c recommendation to approve at the City Council's next meeting on March
2, 2004, to authorize a bid of the project, and to authorize the City Manager to execute a negotiated
easement agreement with Donald Barovic for use of his land.
C. Granville Place Final Plat - Granville Place is a subdivision of seven single-family lots on 2.09 acres
located at the terminus of SW 346th Place, south of SW 3244th Street. Preliminary plat approval was
granted for the residential subdivision by the City Council on May 20, 1997. All required roads, sidewalks,
storm drainage facilities, sewer lines, water lines, and related improvements have been constructed and all
applicable maintenance bonds are secured. The Committee m/s/c a do approve recommendation to the
City Council at its March 2, 2004, meeting.
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C 2004 Home Free Guarantee Contract Nith King County Metro - '/'! ;;¡(;lorl StaU;'s Commute Trip
f";(;UUCIIOI1 (CrR) Law, adopted tJY trle 1991 Le~lslature and Illcorpolated 111t0 trle \Nasilington Clean Air Act,
reqUires that all major employers, both public and private employing 100 or more full-time employees who
are scheduled to arrive at a single worksite between 6:00 a.m. and 9:00 a.m., develop and implement a
Commute Trip Reduction Plan The purpose of the Home Free Guarantee program is to provide employees
,Jei. II-; car' O;'/éH: :. lei ;r(;(; , ;.~-,; :1U;,;(; ;:1 CèlS(; U' (;;ncígcIICY or a need to work
late unexpectedly. The current Home Free Guarantee contract ,tilth King County Metro has expired. Since
it is an essential element of the overall CTR program, renewal is desirable. Based on 150 full time
employees at the new City Hall, the 2004 Home Free Guarantee program contract would cost $150. The
Committee m/s/c a do authorize recommendation to the City Council at its March 2, 2004, meeting for the
City Manager to execute a 2004 Home Free Guarantee contract with King County Metro in the amount of
S150 funded by the Traffic Division,
E. Follow-up on Planning Commission Work Program - At the February 2, 2004, Land Use
Transportation Committee meeting, the 2004 Planning Commission Work Program was approved. However,
the LUTC had requested staff to follow up on two questions. One was whether the City was receiving any
sales taxes from the off-site automobile sales conducted at SeaTac Mall (The Commons at Federal Way)
and whether the Federal Aviation Administration (FAA) had any restrictions on the use of searchlights, The
second question was how much staff time would be required to prepare a code amendment relating to
modifying setbacks in the City Center Core, City Center Frame and Neighborhood Business Districts, To the
first question, staff reported that the City was receiving no sales taxes. The Mall site is merely a "show
room" and sales taxes are generated to the community in which keys to a purchased vehicle are actually
transferred to the new owner. That key transfer usually takes place elsewhere. Most of the off-site sales
that have been held at the mall are competing with sales of City dealers. However, the off-site sales
promote additional shopping trips to the Mali. The Committee did not change their original recommendation
of February 2, 2004, and referred the issue of off-site vehicle sales to the FEDRAC Committee. On the
second question, the Committee decided not to add any additional items to the work program, but to bring
back items to LUTC for addition to the work program as other work was completed by staff.
5. FUTURE MEETINGS
The next scheduled meeting will be March 1, 2004.
6. ADJOURN
The meeting adjourned at 6:10 p.m.
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,~ Fëderal Way
DATE:
March 1, 2004
FROM:
Jack Dovey, Chair \
land Use and Transportation Committee
lrV'
Marwan Salloum, Street Systems Manager <~1Çti~
David H. ~nager '-.../
2004 AsPhalt1{v~rl~Y Project - Contract Award
TO:
VIA:
SUBJECT:
BACKGROUND:
Three bids were received and opened on February 18, 2004 for the 2004 Asphalt Overlay Project;
please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Watson
Asphalt and Paving Co. with a total bid of $1,208,681.75.
AVAILABLE FUNDING:
The budget for the 2004 Asphalt Overlay Project is $1,389,632, and is comprised of the following:
2004 Overlay Budget
Council-Approved Transfer to Community Center ClP
2004 Structures Budget
2003 Carry Forward
Mitigation
Total Funding Available
$1,786,882
<1,000,000>
$119,000
$ 383,380
$100,370
$1,389,632
ESTIMATED EXPENDITURES:
The following is a breakdown of the estimated total project construction costs:
Schedule A South 31th Street (SR99 to 4th Ave S.)
Schedule B Redondo Way (City limit to Dash Point RD)
Schedule C 16th Ave South (Dash Point to S305th St.)
Schedule D Mirror Lake
Schedule E Green Gables
Schedule F S364th Way/S359th Street
Estimated Subtotal Construction Project Costs
$313,083
$148,318
$72,538
$263,359
$319,356
$92,027
$1,208,681
10% Construction Contingency
Pavement Management System
In-house Design
Construction Administration
City's Administrative Fee
Printing and Advertising
Estimated Total Program Cost
$120,868
$20,000
$70,000
$71,880
$72,062
. $3,5QQ...
~t1,566,991
In order to be within project budget, it is recommended that Schedule \Ie" (16th Ave South - Dash Point to
S305th St) and Schedule \IF" (S364th Way/S359th Street) be deleted from the projeçt and a contract
amount of $1,044,116 to be awarded to Watson Asphalt Paving Co.
RECOMMENDATION:
Staff recommends that the Land Use and Transportation Committee approve placing the following
items on the March 16, 2004 Council Consent Agenda for Council approval:
1. Award Schedules A, S, D & E of the 2004 Asphalt Overlay Project to Watson Asphalt
Paving Co. the lowest responsive, responsible bidder, in the amount of $1,044,116 and
approve a 10% contingency of $104,411, for a total of $1,148,527.
2. Authorize the City Manager to execute the contract.
3. If project funding allows, approve adding all or a portion of Schedules C and F back into
the contract with the understanding that the total cost will not exceed the total funding
available for this program.
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ÀP'~R()Y ALOF COM:~'Í1TEE' REPORT:"-
Jack Dovey, Chair
Michael Park, Member
Eric Faison, Member
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Project File
Central File
2004 ASPHAL T OVERLAY PROJECT
RFB No, 04-106
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Bid 3
ICON Matenals
Tukwlla WA
Bid 2
Lakeside Indust"es
Kent. WA
Bid 1
Wa:son AspMlt Pavbg Co,
Rec!r~"d WI'.
En"i"e"rs Estimate
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$125 $15287501
$35000 $1400001
$15000 $150001
$80000 51600001
$4100 $7831 OOi
$1400 $714000'[
$28500 51,87530
$1000 $100001
540000 $6',80000
$1 05 $2646840
$8500 $2295001
$300 5615 ooi
$1 95 52.262001
$500 $3480001
510000 $240000¡
$312,941.10
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Page 1 of 3
2004 ASPHALT OVERLAY PROJECT
RFB No. 04-106
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Lakeside Indus\lres
Kent, WA
Bid 3
ICON Malenals
Tukwila, WA
$001 $6.40 $1,00
$1000 $36000 $1800
$0,10 $10.60 $060
$1000 $330.00 $20,00
$225 $2,805.75 $250
$39,00 $28,19700 $40,00
$5500 $1,70500 $7200
$3900 $1,95000 $4000
$250 $1,08250 $200
$6000 $1,200.00 $41,00
$2200 $4,950.00 $1200
$300.00 $324,00 $285.00
$1100 $44.00 $10.00
$030 $1,805.40 $0.25
$350 $15400 $300
$550 $390.50
$64000
$648 00
$6360
$660.00
$3 117 50
$28,92000
$2,232 00
$2,00000
$86600
$82000
$2,700,00
$307.80
$40.00
$1 504,50
$13200
$35500
;$'41:;450:;10
Engineers Estimate
$070
$3000
$1 00
$2500
$250
$42 00
$70 00
$45 00
$360
$10000
$3000
$250,00
$700
$010
$700
$035
$27.944 70
$35 00
$3.00000
$070
$30 00
$100
$2500
$250
$42 00
$7000
$4500
$360
$32000
$240 00
$1 42000
51 62000
$1000
$70 00
$100 00
$3000
5700
$700
$2000
$448 00
$1.080001
$10600
$825 00
$3117 501
$30 366 00
$2170001
$225000
$1 55880
$200000'
$6750 DO
$27(; 00
$28 00
$60' GO
$308 00
$248é,
, :4$ß9,689.35
$27 94" 70'
$26 250 00
$3000 GOI
$2.05940
$4 440 00
$590001
$4 550 00
$21 66500
$10974600
$11.83000
$2250 CO
$33771 '50
$320 DO,
$6 720' 00
$710000
$22680
$1 5<,'
$273,00
$610CDO
$1122000
$11200
$13300
$64000
,,;::§X:$~Q7¡391, 70
$45.000,00 $45,00000 $72.000.00 $72.00000 $32,81955 $3281955
$3500 $25,20000 $3500 $25,200 00 $3500 $25.20000
$3.000,00 $3,000.00 $3,00000 $3,00000 $300000 $300000
$001 $1317 $0,80 $1,05360 $070 $92' 90
$1000 $2,070.00 $1200 $2,48400 $3000 $621000
$010 $82 70 $0.60 $496 20 $1 00 $82~ 00
$1000 $2,550,00 $25.00 $6,37500 $2500 $6375001
$225 $27,49500 $250 $30.55000 $250 $30550001
$39 00 $101,43900 $4900 $127,44900 $42 00 $109.242 DO,
$5500 $12,98000 $7500 $1770000 $70 00 $1652000
$3900 $3,900.00 $4900 $4,90000 $4500 $4.500 DO,
$1 35 $9,90360 $1,25 $9,17000 $360 $26,409601
$40000 $1,60000 $35000 $1,40000 $33000 $1.320 DO,
Page 2 of 3
2004 ASPHALT OVERLAY PROJECT
RFB No, 04-106
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Bid 1 .,
W2~SC~ Aso~alt Paving Co, .
Rec'.'I'crj. W,f>,
$JX.OD
!225,OO
$1,200.00
.: $1,300,00
- 51å,QO ,
552,00
S1~3,OD
5142.00
.. $85:00
$10,00
,$3.0J
, $1.95
" ; !20.00
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$8.500 CO
$35.00
52,000.00
$0,25 .
$4000 '
5100
$18.00
54,00
!38,OO
$75.00
$3800
$20,00
, $225.0a
$103.CO
. 525.00 -
$285.00'
$10:00 '
:;~,:""~9.25' ,
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8id 2
LakeSIde Indus!"es
Kent, WA
',' "
$2,100 OÖ $40000
$7,875.00 $400 00
Sf9,200.Oó $170000
$23,400,00 $170000
$5,090 CO $10 00
:$8,11200 $5500
$12,1540a $6000
__$3.124,CO $15000
;'$1,190.00 $35,00
: !140.~0 $11,00
, :S228.CJ $3 50
;,$1,09200 $2,00
',- $800.00
, $9.500 CJ
$14,00000
$2,000.00
$1,43 CO
$2,36000
$177.00
$99000
$4.852 ~O
540,736.00
$3,825 od
S1,9OC.~
" :$0.00
; ~ls225,OO
, ' :-:'; S61S,CÖ
,q,.
- $9,425,00
5199.50
,',.." $40.00
':, 52,037,00
, .
$1.208,681.75
CN;:
YES
YES
"!A
Bid 3
ICON Materials
Tukwlla, WA
$2,80000
$14,00000
$27,200,00
$30,60000
$5,09000
$8.58000
$7,08000
$3,30000
$490,00
$15400
$266,00
$1,12000
$800,00
$2450,00
$5,25000
$12,80000
$16,200,00
$356300
$4,68000
$4,83800
$1,98000
$35000
$14000
$22800
$1,09200
$18000
$320 00
$240 00
$1,42000
$1,62000
$10 00
$70 00
$10000
$11000
$10 00
$ì 00
$ì 00
$500
$15,00000 $1900000 $1900000 $8,6ì66ì
$14,00000 $35,00 $14,000,00 $3500
$2,00000 $2 000 00 $2 000 00 $200000
$5 ì2 $100 $5ì2 00 $0 ìO
$59000 $800 $4ì2 00 $30 00
$1ììO $0,60 $10620 $100
$55000 $20,00 $1,100,00 $25 00
$2,ì29.25 $2,50 $3032 50 $250
$41,80800 $45,00 $48,240,00 $42 00
$2,805,00 $60,00 $3,06000 $ìO 00
$1,95000 $4500 $2,25000 $4500
$000 $000 $000 $3,60
$400,00 $15000 $150,00 $24000
$36000 $4100 $24600 $10000
$8,294,00 $1500 $5,65500 $3000
$210,00 $28500 $19950 $25000
$44,00 $10,00 $40 00 $ì 00
$1,259,272,93 $1,297,745,55
ONE
YES
YES
N/A
$1500000
$35 00
$200000
$001
$1000
$0 10
$10 00
$225
$3900
$55 00
$39,00
$000
$40000
$6000
$22,00
$300,00
$1100
Page30!3
$35000
$15000
$800,00
$90000
$ì,OO
$30,00
$4100
$9000
$25,00
$10,00
$300
$195
ONE
YES
YES
N/A
Engineers Estimate
$2,24000
$8400 00
$22 no co
$2916000
$5,09000
$109:'000
$11,800 CO
$24:'0 ,)0
$14000
$98 00
$532 ,:'0
$280000
$800 00
$8676
$14000001
$2 000 00
$400 401
$17ìO 00'
$17700
$1 3ì5 001
$3032 50
$45024 001
$3,5ìO 00'
$2,250 001
$000
$2<0 00
$500 00'
$11,31000
$1 ì5 001
$2800
$814 80
$1,377,618,06
ONE
YES
YES
N/A
~
CITY OF , ~
Federal Way
DATE:
March 1, 2004
TO:
Jack Dovey, Chair
Land Use and Transportation Committee
FROM:
/-; . '
Paul A, Bucich, P,E" SWM Mana7er/..~ .
David H. M~~nager-
Lakota Wetlan~ Regional Stormwater Facility Improvements Project -
100% Design Approval & Authorization to Bid
VIA:
SUBJECT:
BACKGROUND:
This project consists of increasing the stormwater storage of the Lakota Wetland by constructing a
continuous berm adjacent to the pond and installing a new outlet control structure. The berm will
be located on the north side of the wetland and on the south edge of Lakota Park. It will measure
approximately 1,300 feet long, six feet wide and three feet high,
Surface Water Management is continuing to negotiate the purchase of the two parcels needed for the
project. The two parcels appraised at $450,000 by an appraisal recently received by SWM staff. For
budget purposes, this value was used as the estimated value of the parcels. The final approval of the
project is contingent upon the negotiation and Council's approval for purchasing the two parcels.
The Land Use and Transportation Committee approved the 85% design stage on January 5, 2003.
Currently, the project design is completed and hereby presented for your consideration:
PROJECT FUNDING:
The project is funded as follows:
Design
Year 2004 Construction (Estimate)
10% Construction Contingency
10% Construction Management
Environmental Site Assessment
Appraisal (Estimate)
Acquisition (Appraisal)
TOTAL PROJECT COSTS
$116,039
$297,693
$29,796
$29,769
$4,100
$11,600
$450,000
$938,997
AVAILABLE FUNDING:
King County Conservation Future Grant
SWM Utility Fund
TOTAL AVAILABLE BUDGET
$194,000
$767,370
$961,370
RECOMMENDATION:
Staff requests that the Committee place the following project recommendations on the March 1, 2004
City Council Consent Agenda:
1.
Approve the 100% design phase for the Lakota Wetland Regional Stormwater Facility
Improvements Project;
2.
Authorize the City Manager to execute a purchase and sale agreement for the purchase
of the two parcels from Alex Klouzal within a value not to exceed the appraised value,
A negotiated value beyond this will require further Council authorization.
3.
Authorize Surface Water Management Division staff to bid the project and return to the
City Council for permission to award the project to the lowest responsive, responsible
bidder based on available funding.
".ÂPPROVAt'OF COMMITIEE REPORT:'
.' .:: ,,'/"':';;',~:" ",
. .:' '..,., 'c"<' ,-.,'.
-"---'--'---"-'--"'---- ,,--- -,..
.. -----" - - ..,-, ,-' -- _n. ,--
." ':-- '/ '.õ,Jack:Dovey, Chair
Michael Park, Member
- --" ---",- .--- -, n_' ,-, --
:. .-..Eric.Faison, Member
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~ ,--'~"~'~-~'~-~~
~-~.~
PAB:kk
cc:
Project File
Central File
K:\lUTC\2004\O301 lUTC Lakota Wetland lOO%,doc
å
CITY OF" '~"%'."'"
Federal Way
DATE:
February 23, 2004
TO:
Jack Dovey, Chair
land Use/Transportation Committee
FROM:
Ken Miller, Deputy Public Works Director
Sarady Long, Traffic Engineer
David H. M~ager
23rd Avenue Sand S 314th Street (Private Road) Traffic Signal Project
100 % Design Approval and Authorization to Bid
ILr
\
VIA:
SUBJECT:
BACKGROUND
Pedestrian access across 23rd Avenue South at South 314th Street (Private Road) is very difficult, especially
during peak traffic periods, Adjacent land uses include senior housing apartments on the east side of 23rd
Avenue South and major retail on the west side including Target, Wal-Mart and Toys "R" Us, This land use
combination creates a need for many senior residents to cross nrd Avenue South on a daily basis,
The intersection is currently controlled by stop conditions in the eastbound and westbound directions from the
driveways, Due to high pedestrian volume crossing nrd Avenue South, and numerous complaints from
citizens, the City installed a push button activated yellow flasher, refuge island and crosswalk on the north
"leg" of the intersection, Although state law clearly gives the right of way to pedestrians, even if flashers are
not present, many drivers continue to fail to stop for pedestrians, This tended to discourage pedestrians from
using the flashers/crosswalk, Pedestrians continued crossing mid-block; including a fatality that occurred in
1999.
This project will install a fully actuated traffic signal and crosswalks at the north, south, and west "legs" of the
intersection, The signal will facilitate both pedestrians and vehicular traffic crossing 23rd Avenue South, The
signal will be activated by pedestrians using push buttons on the signal poles at the intersection,
PROJECT ESTIMATED EXPENDITURES:
ITEM
COST ESTIMATE
Design
King County Signal Review
Construction Estimate
10% Construction Contingency
Easement Title Report and Mailing
Sub- Total
Printing Plans and Specifications
Advertising
Total Estimated Expenditures:
$35,982,00
3,000,00
187,880,00
18,788,00
500,00
$246,150.00
800,00
1,200,00
$248,150.00
AVAILABLE FUNDING:
ITEM COST ESTIMATE
----.---. -- .- ._--,._._-------,.._--------~-----------_._._-
CIP Funds (2004 Budget) $45,000,00
CDBG 195,000.00
Total Available Budget $240,000.00
Project Budget Shortfall
$8,150.00
This project is funded by CDBG and City funds, The estímatedcost for the nrd Avenue Sand S 314th Street
Project results in a $8,150.00 budget shortfall, However, because the bidding climate is currently favorable,
staff anticipates receiving a low bid. Staff proposes returning to the Committee and Council for bid agproval
and would request approval to transfer funds from the completed Eighth Avenue South and South 312 Street
Signal Project budget to cover any shortfall amount.
An easement is required from Target to install traffic signal equipment, traffic detection loops, and
miscellaneous striping and improvements. Target has indicated they will execute the required easement and
return it to the city promptly; the City would not go to bid until the completed easement is received,
Currently, staff is anticipating a bid date in April, with construction completed in early 2005.
To date, staff has met with residents at the senior housing center and will meet one last time prior to the
project start date,
RECOMMENDATION
Staff recommends placing the following items on the March 16,2004 Council Consent Agenda:
1. Approve the 100% design plans for the 14th Avenue Sand S 312th Street Traffic Signal Project.
2, Authorize staff to bid the project and return to the City Council for authority to award the project
to the lowest responsive, responsible bidder.
JAPPROVAL OF COMMITrEE REPORT: t>
Jack Dovey, Chair
Dean McColgan, Member
Michael Park, Member
KM:kk
cc:
Project File - 14th Avenue Sand S 31? Street Traffic Signal and Interconnect projed
Day File
KIUJTC\2004ILUTC 23rd Ave Sand S 314111 Signaldoc