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LUTC PKT 01-07-2013January 7, 2013 5:30 p.m. City of Federal Way City Council Land Use /Transportation Committee City Hall Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Action Council Topic Title /Description Presenter Page or Info Date Time A. Approval of Minutes: December 3, 2012 LeMaster 2 Action N/A 5 min. B. Grant Funding for Transportation Improvement Perez 5 Action 1/15/2013 5 min. Projects — Authorization to Accept Grant Funding Consent C. Grant Funding for Transportation Improvement Salloum 10 Action 1/15/2013 5 min. Projects — Authorization to Accept Grant Funding Consent D. Steel Lake Management District — Reformation Appleton 15 Action 1/15/2013 5 min. Consent E. National Estuary Watershed Protection and Appleton 26 Action 1/15/2013 5 min. Restoration Grant Program — Authorization to Consent Apply 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, February 4, 2013 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN Committee Members City Staff Bob Celski, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Jeanne Burbidge, Member Darlene LeMaster, Administrative Assistant H Susan Honda, Member 253 - 835 -2701 G. I LUTCI LUTCAgendas and summaries 2013101-07-13 LLrrCAgenda.doc City of Federal Way City Council Land Use and Transportation Committee December 3, 2012 City Hall 5:30 PM City Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Susan Honda and Jeanne Burbidge. Staff in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works Director Marwan Salloum, Surface Water Manager Will Appleton, City Traffic Engineer Rick Perez, Street Systems Project Engineer Brian Roberts, Street Systems Project Engineer John Mulkey, Principal Planner Margaret Clark, Planning Manager Isaac Conlen, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Darlene LeMaster. 1. CALL TO ORDER Committee Chair Celski called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT There was no public comment. 3. BUSINESS ITEMS Topic Title/Description Forward to Council A. Approval of the December 3, 2012 LUTC Minutes N/A Committee approved the December 3, 2012 LUTC minutes as presented. Moved: Burbidge Seconded: Honda Passed: Unanimously, 3 -0 B. Lakota Middle School Safe Routes to School Project — 100% Design Status Report and Jan. 2, 2013 Authorization to Bid Consent Street Systems Project Engineer John Mulkey presented information on this item, including that there will be a tied bid with this project and the SW 312 St (14`h Ave SW to Dash Point Rd) Improvement Project. There was no public comment. Committee member Honda asked for clarification on the all -way pedestrian signal. Mr. Mulkey explained that an "all -way" or "all -red" pedestrian signal turn red in all directions, allowing all pedestrian phases of the intersection to be green simultaneously. The subject intersection (SW 312th St at 14th Ave SW) will operate all -way pedestrian crosswalks at restricted times during the day in conjunction with the start and end of school. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda 2 Passed: Unanimously, 3 -0 Land Use /Transportation Committee Page 2 December 3, 2012 C. SW 312th St; 14th Ave SW to Dash Point Road Improvement Project — 100% Design Jan. 2, 2013 Status Report and Authorization to Bid Consent The Committee opted to not have this topic presented. There was no public comment or discussion. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda Passed: Unanimously, 3 -0 D. S 320th St at 20th Ave S Intersection Improvements Project — 85% Design Status Report Jan. 2, 2013 Consent Street Systems Project Engineer Brian Roberts presented information on this item. There was no public comment or discussion. There was a correction noted. The date for Council motion was corrected to read "January 2, 2013 ". Committee forwarded Option #1 as presented. Moved: Honda Seconded: Burbidge Passed: Unanimously, 3 -0 E. Pacific Highway South HOV Lanes Phase IV (S 312th St to Dash Point Road) Jan. 2, 2013 Improvement Project — Project Acceptance Consent Street Systems Project Engineer Brian Roberts presented information on this item. There was no public comment or discussion. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda Passed: Unanimously, 3 -0 F. S 320th St at I -5 Southbound Off -Ramp Channelization Project — Project Acceptance Jan. 2, 2013 Consent Street Systems Project Engineer Brian Roberts presented information on this item. There was no public comment. Chair Celski offered praise and congratulations to staff for the work accomplished on this and the SR -99 HOV Lanes Ph. IV projects. Both projects were done well and substantially under budget. Committee member Burbidge concurred with Chair Celski's remarks. There was brief conversation between Committee member Burbidge and Mr. Roberts about what happens to the positive budget overage from these projects. Mr. Roberts stated that there may be some incidental fees for items after the project been accepted that can be billed against the remaining balance and it is possible that some of the funds may be returned to the feds as a condition of the funding. Committee forwarded Option #1 as presented. Moved: Honda Seconded: Burbidge Passed: Unanimously, 3 -0 G. Amendment to the Interlocal Cooperation Agreement with King County for Conservation Jan. 2, 2013 Futures Levy Funding and Change of Spring Valley Project Scope Consent Surface Water Manager Will Appleton presented information on this item. There was no public comment. Chair Celski asked for clarification on the Table associated with the Interlocal Agreement amendment. Mr. Appleton concluded that the table's purpose is to illustrate that there is monies available to reimburse the City for the purchase of the Bridges' property. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda 3 G: \LUTC \LUTC Agendas and Summaries 2012 \12 -3 -12 Minutes.doc Passed: Unanimously, 3 -0 Land Use /Transportation Committee Page 3 December 3, 2012 H. Grant Funding for Transportation Improvement Projects Jan. 2, 2013 Consent City Traffic Engineer Rick Perez presented information on this item. There was no public comment. Committee member Burbidge asked if funds are being allocated proportionately. Mr. Perez responded that this is a competitive grant with no predetermined funding amount. Projects would need to already designed and be federalized to be considered for these funds. Five intersections have been already designed for flashing yellow signals and approximately 30 additional intersections have been identified as candidates for flashing yellow arrows. Intersections throughout the city have been prioritized for conversion by forecasting potential collision reduction using past injury collision data in conjunction with statistics for traffic safety applications to those locations (ie. flashing yellow arrows), yielding a benefit cost ratio. There was brief discussion between Mr. Perez and Committee member Honda regarding the reduction in serious /fatal accidents with the flashing yellow arrows versus the green arrow /green ball application. Chair Celski thanked staff for seeking out this grant. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda Passed: Unanimously, 3 -0 2012 Comprehensive Plan Amendments Jan. 2, 2013 Ordinance Principal Planner Margaret Clark presented information on this item. Staff is working with 1s` Reading Skye Shell of Forterra (consultant). Forterra is doing work funded by the EPA to improve urban agriculture in communities. Mr. Shell thanked the committee for taking an interest in their work. Committee member Honda referenced the Hoit request, asking if staff had received any response to the notification from the city. Ms. Clark confirmed that no comments on the Hoit request have ever been received in response to the two notifications that were sent out. Chair Celski thanked staff and Forterra. Committee member Burbidge added her appreciation. Committee forwarded Option #1 as presented. Moved: Burbidge Seconded: Honda 4. OTHER None Passed: Unanimously, 3 -0 5. FUTURE MEETING The next LUTC meeting will be rescheduled to Monday, January 7, 2013 at 5:30 PM in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 6:18 PM. COMMITTEE APPROVAL: Bob Celski, Chair Attest: Darlene LeMaster, Administrative Assistant II Jeanne Burbidge, Member Susan Honda, Member 4 G: \LUTC \LUTC Agendas and Summaries 2012 \12 -3 -12 Minutes.doc COUNCIL MEETING DATE: January 15, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: Acceptance of Grant Funding for Transportation Improvement Projects POLICY QUESTION: Should City Council authorize staff to accept Federal Grant Funding for Transportation Improvement Projects? COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 7, 2013 CATEGORY: Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E. City Traffic Engineer er Attachments: Land Use and Transportation Committee memorandum dated January 7, 2013 Options Considered: 1. Approve the attached resolutions to accept Federal Grant Funding for the 14th Ave S: S 30861 St to S 312th St Pedestrian and Bicycle Safety Improvements Project. 2. Do not approve the attached resolution to accept Federal Grant Funding and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 15, 2013 Council Consent Agenda for approval. DEPT: Public Works MAYOR APPROVAL: DIRECTOR APPROVAL: ommittee Council COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the January 15, 2013 Council Consent Agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Susan Honda, Member PROPOSED COUNCIL MOTION: "I move to approve the attached resolutions to accept Federal Grant Funding for 14th Ave S: S 308th St to S 312th St Pedestrian and Bicycle Safety Improvements Project." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED /DEFERRED /NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 K: \council\agenda bills \2013/01-15-13 Acceptance of Grant funding.doc 5 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: January 7, 2013 TO: City Council VIA: Skip Priest, Mayor FROM: Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management Rick Perez, P.E., City Traffic Engineer SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant Funding BACKGROUND: This memorandum provides the Council with the current status of the grant applications submitted in 2012 under the 2012 WSDOT Safe Routes to Schools Program and Pedestrian and Bicycle Safety Program Project (Funding Phase) Grant Grant Funding Amount Required City Match 14th Ave S: S 308th St to S 312th St (Design and Construction) Pedestrian and Bicycle Safety (Federal Funds) $765,000 $0.00 Lakota Middle School Sidewalk — 13th Avenue SW: SW 314th Street — SW 316th Street (Design and Construction) No Grant Funding Awarded for this project Adelaide Elementary School Sidewalk — 16th Avenue SW: SW 304th Street — SW 306th Street (Desire and Construction) No Grant Funding Awarded for this project S 288 St: 19th Ave S to I -5 (Design and Construction) (Design and Construction) Pedestrian and Bicycle Safety (State Fund) No Grant Funding Awarded for this project K: \LUTC\2013 \01 -07 -13 Acceptance of Grant Funding - SRTS.doc 6 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing execution of Local Agency Agreement with Washington State Department of Transportation regarding improvement to 14th Ave S: S 308th St to S 312th St Pedestrian and Bicycle Safety Improvements Project in the City of Federal Way, Washington. WHEREAS, the City of Federal Way applied for several Pedestrian and Bicycle Safety and Safe Routes to School Grant Program from the Washington State Department of Transportation for the purpose of design and construction of Pedestrian and Bicycle Safety Improvements Projects within the City; and WHEREAS, the Washington State Department of Transportation agrees to grant the City of Federal Way federal funds in the total amount of Seven Hundred Sixty- Five Thousand and no /100 Dollars ($765,000.00) provided that the City Council authorizes the Mayor to enter into the Local Agency Agreements; and WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local Agency Agreements; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Execution of Acceptance of the Local Agency Agreement. The Mayor or his designee is hereby authorized to execute the Local Agency Agreements regarding improvements to the 14th Ave S: S 308th St to S 312th St Pedestrian and Bicycle Safety Improvements Project in the City of Federal Way. Resolution No. 13- 7 Page 1 of 3 Rev 1/10 Section 2. Receipt of Federal Funds. The Mayor or his designee is hereby authorized to receive the state and federal funds estimated to be Seven Hundred Sixty - Five Thousand and 00 /100 Dollars ($765,000.00). Section 3. Matching Funds. Pursuant to the terms of the Local Agency Agreement, the City is not required to commit matching funds. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Resolution No. 13- 8 Page 2 of 3 Rev 1/10 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of January, 2013 CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 13- 9 Page 3 of 3 Rev 1 /10 COUNCIL MEETING DATE: January 15, 2013 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Acceptance of Grant Funding for Transportation Improvement Projects POLICY QUESTION: Should City Council authorize staff to accept Federal Grant Funding for Transportation Improvement Projects? COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 7, 2013 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑, Other STAFF REPORT BY: Marwan Salloum, P.E. Deputy Public Works Director EPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated January 7, 2013 Options Considered: 1. Approve the attached resolutions to accept Federal Grant Funding for the following projects: a. Pacific Highway S HOV Phase V (S 340th Street to S 359th Street) b. S 320th Street (25th Ave S to 11th Ave S) Preservation Project 2. Do not approve the attached resolution to accept Federal Grant Funding and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 15, 2013 Council Consent Agenda for approval. MAYOR APPROVAL: ?F DIRECTOR APPROVAL: e44.6 • Committee 11 Council Committee Council COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the January 15, 2013 Council Consent Agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Susan Honda, Member PROPOSED COUNCIL MOTION: "I move to approve the attached resolutions to accept Federal Grant Funding for the following projects: a. Pacific Highway S HOV Phase V (S 340" Street to S 359th Street) b. S 320E Street (25" Ave S to 11" Ave S) Preservation Project." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 02/06/2006 K: \council\agenda bills \2013/01-15-13 Acceptance of Grant funding.doc 10 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: January 7, 2013 TO: City Council VIA: Skip Priest, Mayor FROM: Cary M. Roe, P.E., Director of Parks, Public Works, and pnergency Management Marwan Salloum, P.E., Deputy Public Works Director SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant Funding BACKGROUND: This memorandum provides the Council with the current status of the grant applications submitted in 2012 under the PSRC Countywide Competition. Project (Funding Phase) Grant Grant Funding Amount Required City Match Pacific Highway S HOV Phase V (S 340th Street to S 359th Street) (Design, Right of Way) PSRC Countywide (Federal Funds) $2,639,331 $2,000,000 S 320th Street (25th Ave S to 11th Ave S) Preservation Project (Design and Construction) PSRC Countywide Preservation (Federal Funds) $1,100,000 $500,000 K: \LUTC\2013 \0 t -07 -13 Acceptance of Grant Funding - PSRC.doc 11 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing execution of Local Agency Agreement with Washington State Department of Transportation regarding improvement to Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) and S 320th Street (11th PI S to I -5 Limited Access) Preservation Project in the city of Federal Way, Washington. WHEREAS, the City of Federal Way applied for PSRC Countywide funds from the Washington State Department of Transportation for the purpose of design right of way and construction of Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) and S 320th Street (11th P1 S to I -5 Limited Access) Preservation Project within the City; and WHEREAS, the Washington State Department of Transportation agrees to grant the City of Federal Way federal funds in the total amount of Two Million Six Hundred Thirty -Nine Thousand Three Hundred Thirty- One and no /100 Dollars ($2,639,331.00) for Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) and One Million One Hundred Thousand and no /100 Dollars ($1,100,000.00) for S 320th Street (11th PI S to I -5 Limited Access) Preservation Project provided that the City Council authorizes the Mayor to enter into the Local Agency Agreements; and WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local Agency Agreements; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Execution of Acceptance of the Local Agency Agreement. TheMayororhis Resolution No. 13- Page 1 of 3 Rev 1/10 12 designee is hereby authorized to execute the Local Agency Agreements regarding improvements to the Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) and S 320th Street (11 th P1 S to I -5 Limited Access) Preservation Project in the city of Federal Way. Section 2. Receipt of Federal Funds. The Mayor or his designee is hereby authorized to receive the state and federal funds estimated to be Two Million Six Hundred Thirty -Nine Thousand Three Hundred Thirty- One and no /100 Dollars ($2,639,331.00) for Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) and One Million One Hundred Thousand and no /100 Dollars ($1,100,000.00) for S 320th Street (1 P1 S to 1 -5 Limited Access) Preservation Project. Section 3. Matching Funds. Pursuant to the terms of the Local Agency Agreement, the City is required to commit matching funds approximately Two Million and no /100 Dollars ($2,000,000.00) for Pacific Highway South HOV Lanes Phase V (S 340th Street to S 359th Street) and Five Hundred Thousand and no /100 Dollars ($500,000.00) for S 320th Street (11th P1 S to I -5 Limited Access) Preservation Project.. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Resolution No. 13- 13 Page 2 of 3 Rev 1 /10 Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of January, 2013. CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 13- 14 Page 3 of 3 Rev 1/10 COUNCIL MEETING DATE: January 15, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: Resolution of Intent to Reform the Steel Lake Management District (SLMD) Number 1 and Setting of a Public Hearing Date POLICY QUESTION: Should Council set a public hearing date for the February 19, 2013 regular City Council meeting regarding the formation of the Steel Lake Management District and adopt a Resolution of intent to reform the Steel Lake Management District Number 1? COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 7, 2013 CATEGORY: Consent ❑ Ordinance ❑ City Council Business ❑ Resolution El Public Hearing ❑ Other STAFF REPORT BY: William Appleton, P.E., Surface Water Manager Attachments: • Petition for the formation of the SLMD • Resolution of Intent to form SLMD Number 1 DEPT: Public Works Options Considered: 1 Set a public hearing date for the February 19, 2013 regular City Council meeting regarding the formation of the Steel Lake Management District and adopt a Resolution of intent to reform the Steel Lake Management District Number 1. 2. Do not set a public hearing date and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 15, 2013 City Council Consent Agenda for approval MAYOR APPROVAL: Commi a Council DIRECTOR APPROVAL: Council COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the January 15, 2013 City Council consent agenda for approval. Bob Celski, Chair Jeanne Burbidge, Member Susan Honda, Member PROPOSED COUNCIL MOTION: "1 move to set a public hearing date for the February 19, 2013 regular City Council meeting regarding the formation of the Steel Lake Management District and adopt a Resolution of intent to reform the Steel Lake Management District Number 1." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED /NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 08/12/2010 15 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: January 7, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management William Appleton, P.E., Surface Water Manager A✓ SUBJECT: Steel Lake LMD - Steel Lake LMD Petition Review and Setting of a Public Hearing Date BACKGROUND: After 10 -years of successful lake management, 2013 will bring to a close the existing Steel Lake, Lake Management District (LMD) (2004 - 2013). The LMD provided an organizational structure and funding mechanism that allowed for proactive lake management focusing on the protection and enhancement of water quality, recreational use and aesthetic value of Steel Lake. Citizens involved in the formation and operation of this LMD are now interested in reforming the Steel Lake LMD for another 10 -year period. Attached is a signed petition to the City of Federal Way City Council to renew the Lake Management District Number 1, beginning in 2014 thru 2023. The petition is being submitted by the current Steel Lake Advisory Committee and contains the signature of thirty-seven property owners that represent a total of 20- percent of the acreage contained within the boundaries of the proposed District. This meets the criteria set forth in RCW 36.61.030 for the initiation of a Lake Management District. A copy of the petition is attached. Should the Council find that the attached petition is sufficient, the LMD formation process requires that a resolution of intent to form an LMD be adopted and that a public hearing date be set. 16 RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, TO REFORM STEEL LAKE MANAGEMENT DISTRICT NUMBER 1, DECLARING ITS INTENTION TO DO SO, AND SETTING A PUBLIC HEARING ON THE REFORMATION OF THE PROPOSED DISTRICT. WHEREAS, the term of the current Steel Lake Management District Number 1 will expire at the end of 2013; and WHEREAS, Steel Lake contains significant natural resources including wetlands, and supports many beneficial public purposes including recreation, water quality, stormwater protection, aesthetics, and property value support; and WHEREAS, the City of Federal Way is committed to a good faith effort to continuing these activities through a Steel Lake Management District; and WHEREAS, pursuant to chapter 35.21 RCW and chapter 36.61 RCW a lake management district may be formed to provide funding to support the maintenance and improvement of lakes; and WHEREAS, the Steel Lake community has demonstrated continued support for a Steel Lake Management District through submittal of a petition calling for the reformation of Steel Lake Management District Number 1, which contained the signatures of 37 property owners representing twenty percent of the acreage contained within the proposed reformed Steel Lake Management District Number 1; and WHEREAS, the hearing notice requirements of chapter 35.61 RCW provide an opportunity to evaluate property owner interests in the reformation of Steel Lake Management District Number 1 activities. Resolution No.13- 17 Page 1 of 4 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Intention to reform the Steel Lake Management District. The City of Federal Way City Council declares, by passing this resolution, its intention to conduct the activities required by RCW 36.61 for the reformation of the Steel Lake Management District Number 1 ( "SLMD ". The nature of the proposed activity to be undertaken by the SLMD is the implementation of the 2014- 2023 Steel Lake Management District Plan (SLMDP). The estimated annual maximum amount of special assessments that is proposed for the reformed SLMD is $15,232.00, which will be collected annually for ten years to finance SLMD activities. The estimated total amount to be collected during the life of the SLMD is $152,320.00. The proposed duration of the SLMD is ten years from the date the SLMD is actually reformed by ordinance. The proposed boundaries of the SLMD encompass all properties adjacent to Steel Lake with lake front footage or with deeded lake access. The proposed rate structure is based on equal charges for similar parcels. Undeveloped parcels with lake frontage will be charged $33 per year. Single family developed parcels will be charged $95 per year. Single multifamily parcels will be charged $306 per year. The City Park property will be charged $2,279.00 per year. The Department of Fish and Wildlife parcel with a public boat launch will be charged $3,895.00 per year. Section 2. Public Hearing. A public hearing conducted by the City of Federal Way City Council shall be held on the proposed reformation of the SLMD: DATE: February 26th, 2013 TIME: 7:00 pm or shortly thereafter PLACE: City of Federal Way City Hall 33325 8th Ave South Federal Way, WA Resolution No.13- 18 Page 2 of 4 Section 3. Establishment of Advisory Committee. If Steel Lake Management District Number 1 is reformed, the City of Federal Way City Council will reestablish a non -paid Advisory Board of lakefront property owners representative of the diversity among property owners around Steel Lake to oversee the implementation of the SLMD program and to assist the City of Federal Way in establishing annual budgets and work plans for the use of SLMD revenues and expenditures. The Advisory Board will meet regularly as determined by the Board, propose annual budgets for SLMD expenditures to the City of Federal Way, educate its neighbors on SLMD issues, and submit annual reports of SLMD activities to the City of Federal Way. Section 4. Public Notice. The City of Federal Way Clerk is hereby directed to publish and mail notices as required by RCW 36.61. Section 5. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 6. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 7. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 8 . Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Resolution No.13- 19 Page 3 of 4 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this _ day of 2013. CITY OF FEDERAL WAY MAYOR, Skip Priest ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: 13- Resolution No.13- 20 Page 4 of 4 Petition to the Federal Way City Council to Renew the Lake Management District Number 1 for Steel Lake, 2014 -2023 We, the undersigned Steel Lake property owners, request that the Federal Way City Council renew the Lake Management District (LMD) Number 1 for Steel Lake pursuant to RCW 36.6 lthat will otherwise expire in 2013. The LMD funds will finance efforts to protect and enhance Steel Lake in terms of water quality, recreational and aesthetic value. 1. Purpose of the Lake Management District may include the following activities: a) Management of non - native aquatic plants and vegetation b) Preservation of native vegetation and aquatic habitat c) Management of hazardous algae blooms d) Water quality monitoring e) Maintenance of lake outlet channel f) Management of Canada geese g) Community Education and Public Involvement It is expected that all management district lake improvement and maintenance activities described in RCW 36.61.020 may be considered as LMD funding allows. The attached 2014 -2023 Steel Lake Management District Plan (SLMDP) provides additional detail regarding the basis for the annual LMD work plan, management goals and budget. 2. Boundary The proposed boundary of the LMD would include all the property with lakefront on Steel Lake. See attached map of proposed properties within the district. 3. Duration The proposed duration of the LMD renewal is 10 years. 4. Charges to property: Annual rates and charges will be used to raise funds to support LMD activities. The following is the formula of rates and charges proposed for establishment of the assessment role for the LMD: ASSESSMENT CATEGORY 1 RATE REVENUE ($) Single Family Residential Zone RS9.6, Lakefront Developed property (89 units) X $95 per unit $8.455.00 Vacant property (9 units) X $33.00 per unit $279.00 City Park (1 unit) X $2,279.00 $2,279.00 WDFW Public Boat Launch (1 unit) X $3,895.00 $3,895.00 Multi - Family Residential Zone (RM 1800), Lakefront Village at the Lake Apartments (1 unit) X $306.00 $306.00 TOTAL ANNUAL ASSESSMENT $15,232.00 21 Steel Lake LMD 2014 -2023 Petition Page 1 of 4 It is proposed that unallocated funds in the current LMD (estimated at $15,000) roll over into the Lake Management District (LMD) Number 1 for Steel Lake, 2014 -2023. The estimated amount that is proposed to be collected for the LMD per year is $15,232. Issuance of revenue bonds is not proposed. The LMD budget and rates will be approved through a public hearing and a public vote after the city council adopts a resolution to renew the LMD. Once approved by the public and city council, the annual rates and charges may not be altered without another public vote and city council approval. 5. Steel Lake Management District Advisory Committee The volunteer Steel Lake Management District Advisory Committee (SLAC) is proposed to represent the interests of LMD property owners. City staff will work with the SLAC to develop the annual work plan. The annual LMD work plan and budget will be forwarded by the SLAC for implementation by the City's surface water utility. The SLAC will track and review activities and expenditures by the City as well as outside contractors. City staff will provide SLAC support including quarterly financial reports. 22 Steel Lake LMD 2014 -2023 Petition Page 2 of 4 Petition to the Federal Way City Council to Renew the Lake Management District Number 1 for Steel Lake, 2014 -2023 RCW 36.61.030 - A lake management district may be initiated upon either the adoption of a resolution of intention by a county legislative authority or the filing of a petition signed by ten landowners or the owners of at least fifteen percent of the acreage contained within the proposed lake management district, whichever is greater. 23 Steel Lake LMD 2014 -2023 Petition Page 3 off4 Signature of Property w er T printed Name Full Address Parcel Number (if known) 1 j j1 / I ) tp► � t)iV -c Ckb/i /l.s • 9-0—e S. 3 S4'' S33-6O -OeCC 2 t1 • ' ' f a43S S o / o- zIc -0 • 'l - t 01• o53 7av 0 Z t c) t✓ 5 1 ' '. (. Dbstn l- % =.� J'o43 Zvi '1}i' . , .., o9.:2/, 7 ,_ ,... , A- E /41i2e M a3wX -W7 4. 04414f OZ101 qo g 02 2 f o t '/C-) 092(0 Y062- - ��iu � T io rvn o o Leo 4-c\c e-. 2,( S .--C3 ' -1- 2451 S Sy -k zst 9 ••� 10 • .,._ ... .:‘.`rs1- •29'.2. S. 3€I5,-. s: Oill0( 1'066 11 1i' 13 Wiffialleief/ 17- / .�,✓��.�J M,4- PO f C,,,, J I' ,"10 4 ..3` -4 K. •:4t �7e0 /S�' S S. c i .M4/9 /44/ 30220/9'4ir S'- 3o by Pia- 4v't_ s . A0 '1 ?02 /D 7f2 P / 14 � sill lyT.�� 15 RIP Treat ►w, + V 7,00 - 6 to, (5007 2 - 32S• 16 17 - ` - 71'v( , 4 1 Or 3045 2 i 0 (,)5121 041-qM Ti 4 0 / (i 7� V �� ( 1 l 1g , � jr✓" -7.% Z1 N+. u ? o (z f 0 ' -,Ac S� i 197? " ( O `e 7! it rI," . ' J4 liii y t 23.zf S. 3o4f 6, 51, ©C3 71700/4,0 20 � i e'e n A915" Ls c_30V53- 06-3700 61/0 23 Steel Lake LMD 2014 -2023 Petition Page 3 off4 Petition to the Federal Way City Council to Renew the Lake Management District Number 1 for Steel Lake, 2014 -2023 RCW 36.61.030 - A lake management district may be initiated upon either the adoption of a resolution of intention by a county legislative authority or the filing of a petition signed by ten landowners or the owners of at least fifteen percent of the acreage contained within the proposed lake management district, whichever is greater. 24 Steel Lake LMD 2014 -2023 Petition Page 4 of 4 Signature of Property Owner(s) Printed Name Full Address Parcel Number (if known) 21 > ,_ 5 .; 040.1' it" '5-)Li -1 N 5T 0353 lop OC. 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The City of Federal Way makes no warranty to its accuracy. City of Federal Way Steel Lake Existing Land Use Map Map Date: November 2012 City of Federal Way 33325 8th Ave S Federal Way, WA 98003 (P) (253)- 835 -7000 (W) www.cityoffederalway.com NVIrrt Land Use Category Multi - Family Open Space* Single Family Park Vacant 0 250 500 CITY OF Feet Federal Way x E ai c c J J 0 O. m m 0▪ ) J U) 9 C 0) E (0 G) 1- G) Y f0 7 N U 0) O E Y 9 COUNCIL MEETING DATE: January 15, 2013 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: Authorization to apply for a National Estuary Program (NEP) Watershed Protection & Restoration Grant POLICY QUESTION: Should Council authorize SWM to apply for a National Estuary Program (NEP) Watershed Protection & Restoration Grant to perform multiple watershed studies within the Hylebos watershed? COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 7, 2013 CATEGORY: Consent ❑ Ordinance ❑ City Council Business ❑ Resolution ❑ Public Hearing ❑ Other STAFF REPORT BY: William Appleton, P.E., Surface Water Manager DEPT: Public Works Attachments: • National Estuary Program (NEP) Watershed Protection & Restoration Grant Application Options Considered: 1 Authorize SWM to apply for a National Estuary Program (NEP) Watershed Protection & Restoration Grant. 2. Do not authorize SWM to apply for the subject grant. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 15, 2013 City Council Consent Agenda for approval MAYOR APPROVAL: Commi Council DIRECTOR APPROVAL: Committee Council COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the January 15, 2013 City Council consent agenda for approval. Bob Celski, Chair Jeanne Burbid :e, Member Susan Honda, Member PROPOSED COUNCIL MOTION: "I move to authorize SWM to apply for a National Estuary Program (NEP) Watershed Protection & Restoration Grant." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED /NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 08/12/2010 26 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: January 7, 2013 TO: Land Use and Transportation Committee VIA: Skip Priest, Mayor FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management William Appleton, P.E., Surface Water Manager SUBJECT: National Estuary Program (NEP) Watershed Protection& Restoration Grant BACKGROUND: Surface Water Management is proposing to submit a project for funding through the National Estuary Program (NEP) Watershed Protection& Restoration Grant that will provide planning level information critical to the continued implementation of education and outreach, monitoring and stream stewardship recommendations found in the Hylebos Creek and Lower Puget Sound Basin Plan. The following studies are proposed for the Hylebos Watershed: 1. Wetland and watercourse mapping and assessment 2. Riparian habitat and urban forest mapping and assessment 3. Fish speciation and utilization assessment 4. Water quality retrofit feasibility within the upper Hylebos basin These studies will be performed by a qualified consultant. Study outcomes will be used to ensure that projects critical to the restoration/preservation of the watershed are identified, prioritized and ultimately funded within the Surface Water Management Comprehensive Plan. City programs /projects expected to benefit from this grant project will include conservation property acquisition, environmental restoration and stream enhancement, water quality retrofit, and the expansion of environmental education and stewardship opportunities for the citizens of Federal Way. A total of $1,475,000 is available for grants. The maximum amount for each grant recipient is $250,000, and no matching funds are required. The grant application must be submitted by January 25, 2013 and all projects funded through the grant must be completed by June 15, 2015. 27 DEPARTMENT OF ECOLOGY State of Washington Department of Commerce Innovation is in our nature. National Estuary Program (NEP) Watershed Protection & Restoration Grant Program 2012 Solicitation for Projects to Improve Watershed Management Grant Application October 2012 This NEP Watershed Protection & Restoration Grant Program Application Form is available at: www.ecy.wa.gov /puget sound /grants fed watershed.html 28 Table of Contents Application Resources 1 Funding Program Overview 1 Available Funding 1 Eligibility 3 Primary Outcomes & Project Types 4 Applying a Watershed -based Framework for Developing & Designing Projects 6 Contents of Application 8 Application Submittal Information 8 Informational Meeting on Grant Program 9 Grant Funding Cycle Schedule 9 Grant Application A -12 29 APPLICATION INSTRUCTIONS Application Resources Important requirements and an overview of the grant program can be found in the National Estuary Program Watershed Protection & Restoration Grant Program Funding Guidelines for 2012 -2014, available at: www.ecy.wa.gov / puget sound /grants fed watershed.html. Please review the guidelines document before submitting an application for a grant. The application deadline for this funding opportunity is January 25, 2013 (see page 8 for funding cycle schedule). Funding Program Overview The Washington State Departments of Ecology and Commerce are jointly soliciting applications for grants under the NEP Watershed Protection and Restoration Grant Program. This program is supported by federal funds from the Environmental Protection Agency (EPA). Under our competitive grant program, we will support watershed -based assessment, planning, implementation, and monitoring approaches that protect and restore key areas critical to maintaining the integrity of watershed processes) in the Puget Sound area. Specifically, we are soliciting proposals that use a watershed characterization or other landscape -scale approach to improve watershed management and land use decisions, so that the type, location and design of development or re- development are focused on protecting or restoring watershed processes and functions. To achieve this, we are focusing this grant solicitation on projects that support updates to local growth management and land use regulations, policies and plans. This may include updates of critical areas ordinances, shoreline management programs, stormwater regulations, floodplain management codes and others. This grant program supports efforts that contribute to the protection and restoration of the larger Puget Sound ecosystem. Therefore, the projects we fund must clearly support specific strategic initiatives, sub - strategies, and/or regional or local near term actions (NTAs or LNTAs) of the 2012/2013 Action Agenda for Puget Sound. The Action Agenda is available at: www.psp.wa.gov /action agenda 2011 update home.php. For more information on the Watershed Protection and Restoration Grant Program, see the Six - Year Implementation Strategy and 2012 Work Plan at: http: / /www.ecy.wa.gov /puget sound/grants_fed watershed.html. Available Funding A total of approximately $1,475,000 is currently available for grants. It is possible that additional funds may become available prior to award notification. We reserve the right to make as many 1 Watershed processes are those natural physical, chemical and biological mechanisms that interact to form the characteristics of the watershed. For example, water flow processes are a suite of mechanisms that include the ways water enters, moves through and leaves the watershed. Water flow in turn affects other processes such as sediment and nutrient movement. 30 awards as possible given the funding available at the time of award notification. The maximum amount of award per project is $250,000. 31 Eligibility Eligible applicants include local governments, special purpose districts, federally - recognized tribal governments, and tribal consortia. This includes planning entities that are consortia of local and/or tribal governments. We strongly encourage regional approaches and partnerships between jurisdictions to address problems at a watershed or landscape scale. Partnering is not required, but evidence of cross jurisdictional cooperation will receive extra points in the scoring process. Eligible applicants may partner on projects with ineligible entities. The eligible applicant must be the lead partner on the application and the agreement. It is the lead partner's responsibility to ensure all project activities are completed and to collaborate and coordinate with their identified partners. An entity may be the lead on more than one application if proposing more than one project. We reserve the right to consider geographic location in making final awards to achieve broad geographic representation. All applicants are encouraged to coordinate with the Local Integrating Organizations (LIOs) representing the area in which their proposal is located. For more information on coordinating with LIOs, contact PSP Ecosystem Recovery Coordinators at www.psp.wa.gov /staff.php. Entities representing or associated with existing LIOs, or LIOs that are under development, are encouraged to apply. Applicants must be located within the United States and should check www.epls.gov to make sure they are not suspended or debarred from contracting with federal funding. Any suspended or debarred parties will be disqualified from funding consideration and their proposals will not be reviewed or scored. To be eligible, the project must: • Be ready to use the funds beginning April 1, 2013. • Complete the work within two years of signing a grant agreement, or no later than June 15, 2015. • Be located within the geographic scope of this solicitation: the Puget Sound area, including the land and freshwater bodies that drain to greater Puget Sound, Hood Canal, southern Straits of Georgia, and the Strait of Juan de Fuca. • Identify how it supports the 2012/2013 Action Agenda for Puget Sound. • Include achievable and quantifiable objectives with clear methods for meeting them, and well - defined benchmarks that will be used to measure the success of the project. • Include in the scope of work a clear strategy for sharing the knowledge and experience gained with other watersheds or entities. • Include in the scope of work a strategy for incorporating peer review of technical products from the project. This entails soliciting advice, review and feedback from a technical review or advisory group consisting of relevant subject matter specialists. • Include in the scope of work deliverables for project status reports: standard quarterly reporting required with payment requests plus semi - annual reporting on project accomplishments required using EPA's reporting format — Financial and Ecosystem Accounting Tracking System (FEATS). Also include deliverable for final brief written 32 report to be submitted to Ecology or Commerce at the completion of the project that summarizes the results of the project. • Include in the scope of work completion of a waiver form for a Quality Assurance Project Plan (QAPP). This form must be completed prior to conducting work for all projects. The form will be evaluated by Ecology staff to determine whether a QAPP is needed. QAPPs are typically required for all data collection, monitoring, modeling, and data analysis. If a QAPP is required, these activities may not begin and will be ineligible for reimbursement until the QAPP is approved. For further information on quality assurance requirements under NEP grants, see: http: / /www. ecy. wa. gov/ programs /eap /q_a/do c s/NEPQAPP /index.html. • Indicate by signing the application that the project will meet the reporting and accountability requirements of NEP grants (see National Estuary Program Watershed Protection & Restoration Grant Program Funding Guidelines for 2012 -2014 at www.ecy.wa.gov /puget sound /grants fed watershed.html). Potential applicants should read and understand these requirements before applying for the grant. • Meet the following requirements: any project that funds activities related to nonpoint best management practices (BMPs) that are intended to address water quality parameters, including BMP implementation, must be consistent with Ecology's combined funding guidelines (Water Quality Financial Assistance Guidelines - Centennial Clean Water Program/Clean Water Act Section 319 Program/Washington State Water Pollution Control Revolving Fund Program). Additional guidelines may apply to projects that address water temperature. Different guidelines may apply to other types of projects, such as those that address habitat. This will be evaluated during finalization of the scope of work following notification of award. Ineligible projects include: • Those that include a transfer of development rights (TDR) program or ecosystem services market program (i.e. buying and selling of watershed or ecosystem services /functions /values). The Watershed Grant funded a number of TDR programs and ecosystem services market projects in 2011 and we are waiting to evaluate the outputs and outcomes of these before funding additional similar projects. • Actions required by National Pollutant Discharge Elimination System (NPDES) Phase I and Phase II stormwater permits. Exceptions to this (i.e. that are eligible) include activities related to reviewing and revising stormwater and other development codes to implement low impact development (LID) principles that reduce impervious surface, vegetation loss, and stormwater flow, and activities that contribute to watershed -scale stormwater planning. • In general, construction projects on privately owned property are ineligible. Exceptions may be made for projects with overriding public benefit. Primary Outcomes & Project Types The primary outcomes we expect for projects funded by this grant program are: • Short-term Outcomes: Projects will result in watershed -based planning analyses and proposals that are then integrated into local comprehensive plans, shoreline master programs, and other regulations, policies and plans. 33 • Intermediate Outcomes: Local government decisions on development and related land use will be improved such that growth is primarily focused in the appropriate areas within Urban Growth Areas (UGAs) and activities outside of UGAs are managed to protect and restore watershed processes. • Long -term Outcomes: The result of these actions should be improvement in the ecological integrity of our watersheds. This will eventually result in long -term benefits such as improved floodplain and riparian connectivity, decreased stormwater runoff, and improved water quality and aquatic habitat. To achieve these outcomes, proposed projects could include activities that accomplish one or more of the following: • Apply watershed characterization or other landscape -scale analysis to develop or refine tools that inform comprehensive plans, shoreline master plans, or other regulatory or planning documents. Focusing on land use designations, design standards, and/or development regulations, projects could include subarea plans, stormwater plans, floodplain management plans, stream typing refinement, zoning, and others. • Determine the location, phasing, type, density, and /or configuration of development within UGAs, and develop watershed -based management measures for watersheds that include and affect the UGA. This could include changes to UGA boundaries, requirements or incentives for use of green infrastructure or low impact development (LID) measures, etc. • Within the context of the Growth Management Act (GMA) and land use planning processes, address specific known environmental problems by proposing and/or implementing watershed -based solutions. Problems may include flooding within developed areas, water quality impairment, soil and channel erosion and transport, low baseflows, degraded riparian and aquatic habitat, habitat fragmentation, and others. • Implement land use- related activities from previously developed watershed -based land use plans or methods that will result in long -term benefits to watershed processes and functions such as maintaining the normal range of stream flows, providing sufficient groundwater recharge rates or adequate base flows, improving water quality, and protecting and restoring critical habitat areas such as floodplains. • Establish targets for and/or programs to monitor over time the effects on watershed processes of implementing watershed -based land use plans and/or regulations, such as the effects of reducing impervious surfaces and protecting forest cover. This list is not comprehensive — other types of projects are allowed, but it is intended to give a general idea of the types of projects we want to fund related to improving growth management and land use planning tools. The rating criteria (see Scoring Guides in the application form) favor projects that address multiple stages of implementation, including processes to adopt and implement plan or code changes. This may include developing or refining a plan, such as a plan for a subarea, green infrastructure, or riparian restoration, and then clearly laying out the steps to implement it; such as how you would complete environmental assessment, get stakeholder buy -in, develop incentive programs, and monitor the effects of adopted code changes. These projects should be applied to a 34 specific geographic area. A general framework for developing these multiple stages of a project is provided in the following section. Applying a Watershed -based Framework for Developing & Designing Projects To achieve the types of outcomes identified for this grant program, we are soliciting applications for projects that are based on and implement a watershed -based approach. We are not requiring that a specific method or set of data be used, but we are asking that all applicants clearly show how their projects fit into a watershed -based framework generally consistent with that shown in Figure 1 below and the steps that follow. All projects should include one or more of these steps and applications should demonstrate how those steps fit in a watershed context. Figure 1. Watershed -based Framework for Developing and Designing Projects Step 1: Identify and define the environmental problem or issue Step 2: Identify and gather available watershed - based information Step 3:' Integrate and apply watershed - based information Step 4: Develop solutions and actions / implement actions Step 5: Monitor results of actions Adaptive Management (feedback for improvement) To apply this framework, there are five basic steps for planning and designing a project: Step 1 — Identify and define the environmental problems or issues. At a planning level, environmental problems or issues could be addressing persistent water quality problems, minimizing flooding of developed areas, locating appropriate areas for new urban development, or protecting agricultural or forestry lands that perform essential ecosystem services. At a site level, environmental problems may include a persistent water quality or habitat issue within a particular tributary or reach of a stream, such as increased stream temperatures and loss of off - channel salmonid rearing habitat. Step 2 — Identify and gather available watershed -based information. This could include assessments from existing watershed plans (e.g., basin plans, salmon recovery plans, limiting factors reports, non -point source plans) and studies of watershed processes and biological conditions. These assessments may be linked, where appropriate, to site- and reach - specific data 35 on environmental conditions. The Puget Sound Watershed Characterization project is one source of information on watershed processes on a broad scale. Step 3 — Integrate and apply watershed -based information. Your project will either be a planning level project or a site- or reach - specific project. • For a planning level project (e.g. subarea plan) your goal should be to identify those areas needing protection and restoration and those already degraded that may be better suited for development using low impact development techniques or for redevelopment with retrofits. • For a site- or reach -scale project your goal should be to identify the root causes of the site- or reach -scale problems you identified in step 1. For example, environmental problems could include high water temperatures for "river mile 2" of a particular stream or loss of floodplain functions within a particular watershed. Step 4 — Develop solutions and actions /Implement actions. For planning level projects, the majority of your tasks will be developing and refining solutions and actions, such as developing a land use plan to address future population growth within a watershed with sensitive aquatic resources or supporting processes. For example, the plan may locate higher intensity land uses in an area that is not a protection priority. For site or reach level projects, you may have a readily available solution in mind such as land use regulations to reduce impervious surfaces and provide incentives to plant riparian vegetation to lower water temperature. You need to demonstrate that these actions will address the root causes of the impairment — such as elevated temperatures, or an impaired channel migration zone. For example, have you looked upstream and determined if water temperatures are affected by reduced groundwater discharges, runoff from impervious surfaces, or lack of riparian vegetation along the river? Step 5 — Monitor Results. This is an important component of a watershed -based approach. Monitoring the results of implementation, like a subarea plan or riparian vegetation planting, can provide valuable information about the effectiveness of the efforts or the implementation techniques used, as well as the accuracy of the assessment models and the procedure for interpreting watershed assessment results. This information will provide adaptive feedback on the management actions and allow the models and interpretation procedure to be improved over time. Your project should include measurable outcomes and a task to develop a monitoring plan or program that assesses the results and links them to the environmental problems. Focus for Developing Proposals This watershed framework provides an effective organizing construct for all watershed activities (studies, plans, regulation updates, restoration projects, monitoring efforts, etc.) that, when combined in an iterative process, can help lead to lasting environmental outcomes. In applying 2 Information on the Puget Sound Watershed Characterization is available at: ftp: / /www.ecv.wa.gov /gis a /PS PROJECT /Docs /Puget Sound Characterization Volumel FINAL4 17 12.pdf. Maps can be found at: http: / /www.ecy.wa.gov /pug_et_ sound /characterization /index.html. 36 For U.S. Post mailing, overnight mail or hand delivery, the address is: Department of Ecology Kim Harper Shorelands & Environmental Assistance Program 3190 160th Ave SE Bellevue, WA 98008 -5452 Informational Meeting on Grant Program Ecology and Commerce will hold an informational meeting on November 7, 2012 at 1:00 — 3:00 PM at Department of Ecology Northwest Regional Office in Bellevue to discuss this grant program and application process with interested parties and answer questions from participants. Interested parties can attend in person or via webinar /phone connection. Instructions for participating via webinar are posted at: http: / /www.ecy.wa.gov /puget sound/grants fed_watershed.html. Grant Funding Cycle Schedule Publish Grant Application Solicitation October 22, 2012 Informational Meeting via Webinar November 7, 2012, 1:00 — 3:00 pm Answers to Frequently Asked Questions January 18, 2012 posted weekly until Application submittal deadline January 25, 2013, 5:00 pm Rate and rank applications January 28 — February 15, 2013 Award notification February 25, 2013 Funding agreements signed on or before April 30, 2013 To Ask Questions For more information on this funding opportunity, please email questions to Kim Harper of Ecology at kim.harper@,ecy.wa.gov or Doug Peters of Commerce at Doug.peters@commerce.wa.gov. commerce.wa.gov. Answers to these questions will be compiled and posted on our website on a weekly basis until January 18, 2012. See Frequently Asked Questions at: http: / /www.ecy.wa.gov /puget sound /grants fed watershed.html 38 this framework, the following guiding principles3 should be considered while developing your proposal: • Locate development in areas, and develop in ways that have the least impact on watershed processes. • Locate restoration/protection actions in areas that are most important to the protection or restoration of watershed processes. • Seek the root cause(s) of habitat or ecosystem degradation. • Match the scale of the restoration to the scale of the problem. • Clearly link outcomes to root causes and expected recovery time of watershed processes. Contents of Application Applicants must use the attached application form and must limit the length of their responses for each section as indicated within the form. The minimum font size allowed isl Opt. Applications must be complete and be signed in order to be considered valid. Applicants must also complete and sign the Certification and Assurances form included at the end of the application. In addition, applicants should submit the following (no page limits apply): • Maps, aerial photos, and other graphics that clarify the project location and /or help to illustrate the project purpose or tasks • Evidence of project support and coordination with relevant stakeholders, including local integrating organizations (LIOs), local governments, tribal governments, and others; and /or explain how the proposal was identified as a priority through a collaborative planning process. Application Submittal Information To submit an application, provide all of the following: • One application with signature. This may be a hard copy or an electronic version showing the signed signature page. • One electronic version of the application in Microsoft Word format (to facilitate isolation of the scope of work for later use in the grant agreement if the project is selected). This version of the application does not have to be signed but must otherwise be identical to the signed version. Maps and other optional attachments to this electronic version may be in PDF format. All application material must be received at the Department of Ecology (Northwest Regional Office in Bellevue) no later than 5:00 p.m. on January 25, 2013. Faxed applications will not be accepted. E -mail electronic versions to kim.harper(a ecy.wa.gov under the subject heading of Watershed Grant Proposal. 3 Adapted from Beechie,T., D. Sear, J. Olden, G. Pess, J. Buffington, H. Moir, P. Roni, M. Pollock. 2010. Process - based principles for restoring river ecosystems. BioScience 60 (3):209 -222. 37