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PRHSPSC MINS 11-13-2012 City of Federal Way City Council PARKS,RECREATION,HUMAN SERVICES& PUBLIC SAFETY COUNCIL COMMITTEE Tuesday,November 13,2012 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda,Committee members Kochmar and Freeman. Council members in Attendance: Council member Burbidge Staff Members in Attendance:Cary Roe,Director,Parks&Public Works,Lt.James Nelson,Amy Jo Pearsall, City Attorney,Jay Bennett,Community Services Manager,Craig Feldman,Aquatics Supervisor,and Mary Jaenicke, Administrative Assistant II. Guest: None Chair Honda called the meeting to order at 5:32p.m. Public Comment: None Commission Comment: None APPROVAL OF SUMMARY Committee member Kochmar moved to approve the October meeting summary. Committee member Freeman seconded.Motion passed. BUSINESS ITEMS Community Center Pool Chemical Vendor Contract Mr. Feldman reported that the cost for pool chemicals has risen 15%in the past year. King County has a contract with the same vendor that we are currently using for our pool chemicals. Staff has discussed this with the City's Finance and Legal Departments and was given the okay to"piggy back"onto King County's contract. This will be a savings of$4,000 over last year.Committee member Kochmar moved to forward the authorization of a Goods and Services Agreement with ORCA Pacific,Inc.with a total compensation of$38,000 and authorize the Mayor to execute the agreement,to the full Council November 20,2012 consent agenda for approval. 2013 Diversity Commission Work Plan Mr.Bennett provided the background information. This work plan is similar to last year's work plan with a few new items. One of the new activities is the creation and implementation of a 2013 Diversity Summit. Leaders from Federal Way's multi-cultural communities will come together and discuss a variety of things. There is currently a survey available on the City's website.The intent of the survey is to collect data for the commission so they could formulate work plans for the future based on the information they get from the survey results.Information gathered from the survey will also be used in the Diversity Summit. They would also like to create a partnership with the City of Federal Way's Advancing Leadership groups. Chair Honda stated that when she served on the Diversity Commission they were involved in the MLK Celebration. A former employee told the commission that due to an Ordinance,they were no longer allowed be able be involved in that Celebration. She is concerned about the MLK Celebration,and would like the Diversity Commission to be involved in the event. Mr. Bennett stated that he could bring the work plan back to the Commission and ask them if this is something they would like to add to their work plan. City Attorney Pearsall stated that she would look into whether or not the Commission can be involved in the event.Council member Burbidge added that there was also an issue of gathering sponsorships and the performance groups wanting to be paid; it was difficult to manage the funds. No action was taken,and Mr.Bennett will take the work plan back to the Commission to see if they would like to add the MLK Celebration to their work plan. This item will come back to the Committee. Renewal of Jail Services Contracts—King County Lt.Nelson stated that renewing this contract will extend the date from January 1,2013 through December 31,2020. There are no significant changes from the previous contract. This contract is important because the City has a work educational release program thru the jail. This is cost affective to have some inmates in this program as opposed to being housed. There are also some special needs inmates that need to be housed in the King County Jail as opposed to SCORE. The majority of the jail inmate population is taken to SCORE.A very small percentage of inmates are taken to King County. There may be an incident where an inmate has finished his time in the King County Jail and is K:\PRHSPS Committee12012\111312 Min.doc 3 PARKS,RECREATION,HUM_—. SERVICES&PUBLIC SAFETY COUNC— COMMITTEE Tuesday,November 13,2012 Summary Page 2 ready to be released and a Federal Way warrant pops up. If Federal Way is unable to pick up that inmate before he/she is scheduled to be released,then he/she will be let go. Having a contract with King County would allow them to book the person back into the jail for that warrant,until arrangements can be made to go pick them up.Committee member Freeman is concerned with how much the jails are costing the City. Lt.Nelson explained that the SCORE Facility and King County Jail are two separate entities. This contract is set to expire at the end of 2012. This contract is a safety blanket to be used for the Special Needs inmates,and for those inmates that are placed on the Work Release Program. There is no minimum bed requirement. This contract would only be used if we needed it. Discussion was held on whether or not to move this item to the Full Council Consent Agenda,or the Full Council City Business Agenda. Committee member Freeman would like the full Council to be aware of the costs,and would like to have a discussion at the Council meeting. Committee member Freeman moved to forward the proposed Jail Services Agreements to the November 20,2012 full Council City Council Business agenda for approval. Further discussion was held regarding the importance of having this contract approved by the end of 2012. Committee member Kochmar seconded.Motion passed. Washington Traffic Safety Commission(WTSC)Grant—Target Zero Teams MOU Lt.Nelson stated that the Washington Traffic Safety Commission is giving the City a grant in the amount of $7,700.00.$6,500.00 is for DUI patrols,and$1,200.00 is for seatbelt enforcement. The seatbelt enforcement will occur in the month of May,and DUI patrols will occur throughout the various holiday's. This grant will pay for overtime. Committee member Freeman moved to forward the WTSC Target Zero Team MOU Agreement to the November 20,2012 Council consent agenda for approval. Committee member Kochmar seconded. Motion passed. Other Discussion was held on the recent legalization of Marijuana,and how that is going to affect the city and the Federal Way Police Department. It is still illegal under the age of 21. There are still many unknowns at this time. Committee member Freeman commented on the pool table equipment and basketballs at the Federal Way Community Center. Pending Items A brief discussion was held on the importance of the Veterans Memorial.They are still looking at the site by Truman High School. NEXT MEETING December 11,2012 ADJOURNMENT Meeting adjourned at 6:04p.m. 4