Parks Comm MINS 11-01-2012 •
CITY OF FEDERAL WAY
PARKS,RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday,November 1, 2012 Hylebos Conference Room
6:00 p.m. City Hall
MEETING MINUTES
Vice-Chair Sharlock called the meeting to order at 6:03pm.
Present: Vice-Chair Jack Sharlock,Mark Koppang,Carol Otto,Mike Hoefel,George Pfeiffer and Julio Diaz.
Staff: Parks, Public Works & Emergency Management Director Cary Roe, Parks and Facilities Manager
Steve Ikerd and Public Works Administrative Assistant Shawna Upton.
Guests: Councilmember Susan Honda, Councilmember Jeanne Burbidge and Principal Planner Margaret
Clark, and Park Pals members Ed Burkhardt, Sally Hurst,Jim Lessler and Joann Hugell.
The October Parks and Recreation Commission regular meeting minutes were approved as written. Motion by
Koppang, Second by Otto. Motion passes.
PUBLIC FORUM
Ed Burkhardt stated there are drainage issues near the front gate of French Lake Park. Also, the drainage
basin for the pond collects so much water that the pond, at times, extends within a few feet of 1' Avenue
South.
Jim Lessler believes there is a safety issue caused by holes left by digging dogs and confusion caused by
current signage at the park. Mr. Lessler would like to see straight forward signs posted at the park.
Joanne Hugell would like to request capital funds be made available to install a shelter at French Lake Park.
She also reiterated the need for sign and drainage concerns to be addressed.
COMMISSION BUSINESS
Items A&B have been combined and will be addressed together.
PUBLIC HEARING-PARK PLAN REVISION PRESENTATION/DISCUSSION&RECOMMENDATION
Roe provided a brief summary of the draft park plan which includes minor updates to acreage, park category
adjustments, levels of service, demographics,maps and corresponding tables. Roe stated that having a current
parks plan is a State requirement and that it is needed to be able to apply for grants. He introduced Margaret
Clark, Principal Planner for the City of Federal Way, and thanked her for all her help and involvement in the
process. There were no members of the public in attendance to comment during the comment period of the
public hearing. General comments were received by email,prior to the meeting, from David Berger, Parks&
Recreation Commissioner, Mark Hoefel, Parks & Recreation Commissioner and H. David Kaplan. Pfeiffer
noted some minor changes that needed to be made.
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Parks and Recreation Commission,November 1,2012 Page 2
Motion by Koppang to accept the comments received on the parks plan and move forward to the PRHSPSC
Committee and Council, Second by Hoefel. Motion passes.
Motion by Koppang to close the public hearing, Second by Hoefel. Motion passes.
REVIEW/APPROVE UPDATED BYLAWS—MEETING TIME CHANGE
Sharlock noted that the only change in the bylaws was updating the meeting start time from 6:30pm to 6:00pm
as approved at the October meeting. Pfeiffer expressed some concern with the new start time and suggested
the topic be discussed at the December meeting when more members can be present. Item tabled until the
December meeting where discussion will continue.
2013 WORK PLAN
Ikerd presented the 2013 Work Plan to the Commission. A brief discussion was held on the revised items on
the work plan. Commission consensus was to add Red, White & Blues Festival to the work plan as an
individual item.
STAFF REPORTS
SCHOOL DISTRICT MEETING—TRACK&FIELD MAINTENANCE
Ikerd reminded the Commission that the soccer field at Sacajawea was updated with new field and turf and
there are concerns about how the cinder on the existing track will damage the new field as it had the previous
field. A meeting was held between the City and the school district to address the school districts role in
maintenance of the fields as they are the main users of the field and track. The district has some interest in
paving the track as a temporary solution. City staff is working on a preliminary cost estimate to pave the track
and are use fencing and mats to try and reduce the amount of cinder getting onto the field. The goal is to pave
the track now and plan ahead for applying a rubberized surface in the future if funds become available.
Further discussion continued regarding the confusion and difficulty staff and residents experience with getting
the School District to maintain things they are responsible for. The City will continue to try and improve
understanding,expectations and obligations.
OTHER BUSINESS
VOLUNTEER HOURS TRACKING
Pfeiffer inquired as to how volunteer hours are tracked. There is a city database where volunteer hours for
events and meetings are entered. Hoefel suggested a tracking sheet be passed around at future meetings for
commissioners to enter volunteer hours worked at non-scheduled meetings and events.
Motion by Hoefel to pass around a sheet to track volunteer hours served beginning with the December 6, 2012
meeting. Second by Koppang.
ENERGY SAVINGS
Pfeiffer relayed some information regarding an energy saving possibility with a new technology of light bulb
called magnetic induction lights. Ikerd is going to have staff look into it.
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NEXT MEETING/AGENDA ITEMS
Bylaws-Meeting Time Change
Review 2012 Work Plan
Adopt 2013 Work Plan
School District Meeting Update
Volunteer Hours Tracking Sheet
Draft Parks Plan Update
ADJOURNMENT
Vice Chair Sharlock adjourned the meeting at 7:40 p.m.
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