Parks Comm MINS 10-04-2012 CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday,October 4,2012 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Chair Ailinger called the meeting to order at 6:30 pm.
Present: Chair Brian Ailinger, Marie Sciacqua, Jack Sharlock, Mark Koppang, David Berger, Mike Hoefel,
Carol Otto and Dwight Otto.
Staff: Parks and Facilities Manager Steve Ikerd and Public Works Administrative Assistant Shawna Upton.
Guests: None.
The August Parks and Recreation Commission regular meeting minutes were approved as written. Motion by
Sharlock, Second by Koppang. Motion passes.
PUBLIC FORUM
There were no public comments.
COMMISSION BUSINESS
REVIEW 2012 WORK PLAN&DEVELOP 2013 WORK PLAN
Ailinger addressed the status of items in the 2012 work plan to determine what items should remain for 2013.
The updated 6-Year Park Plan should be completed by the end of the year and could be removed. Update of
the Panther Lake Master Plan, Playground Equipment Condition Report and 2013 Volunteer Events will be
included in the work plan. A brief discussion was held regarding the development of a wayfinding system as
part of the Panther Lake Master Plan. Ailinger asked commissioners to review the plan and submit any
suggestions for items at the November meeting for approval in December.
STAFF REPORTS
PARK PLAN UPDATE
Ikerd stated that AHBL provided the City with a final draft of the Park Plan for review. A few minor updates
and changes remain to be made. Updated sections of the plan were pointed out to the commission and Steve
noted that the changes to the plan were minor in nature; basically updating park type, levels of service,
pictures of facilities and acreage. Discussion continued regarding specific changes within the document.
Ikerd asked the Commission to review the document and provide any changes or suggestions to staff no later
than two weeks from now to allow for time to make changes and print the document prior to the public hearing
in November.
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Parks and Recreation Commission,October 4,2012 Paae 2
PLAYGROUND MATRIX REVIEW
Ikerd presented the updated playground conditions report and noted that staff just completed their quarterly
inspections last week. Conditions noted in red are the only ones that changed from the previous year.
Alderbrook, Mirror Lake and Wedgewood moved down a category to "fair" but that doesn't mean the
equipment is bad. "Fair" equipment still has a few years of life left. Ikerd noted that in general,park facilities
are holding up quite well given the age and amount of usage.
LAKOTA PARK UPDATE
Ikerd noted the two little league fields which were not being used were removed and new backstops were
installed. Parks department killed the grass and weeds by spraying it and rototilled it. An irrigation system is
currently being installed and the goal is to hydroseed it sometime next week. A lack of rain has made the
project more difficult to complete.
SACAJAWEA FIELD UPDATE
Ikerd mentioned that the field is complete and installation went really well. Nature provided a huge rain storm
just after installation and was a good test to illustrate how well the new drainage is working. The City will be
meeting with the School District next Friday to discuss paving the track to keep the cinder from getting on the
new field. Discussion continued regarding the desire for the School District to contribute to the maintenance
of the field.
PANTHER LAKE
Ikerd stated Huitt-Zollars is working on the master plan currently. He expects to see a detailed project report
by the first quarter of next year. Figuring out how to best get around, or over, the berm at that location is
presenting some challenges. There may be a 30%design report ready as early as the end of the year.
OTHER BUSINESS
RESERVATION SYSTEM FOR PICNICS
Ailinger noted that he experienced some difficulty in getting Steel Lake Park reserved for a birthday party. He
indicated it took a week to get a call back and would like to see an option for making reservations and paying
fees to reserve the sites available online. He feels the process may be something worthwhile for the
Commission to review to recommend some improvements.
COMMISSION MEETING START TIME
Berger made a motion to amend the agenda to change the meeting start time to 6pm. Second by Sharlock.
Motion passes.
NEXT MEETING/AGENDA ITEMS
Public Hearing on the Parks Plan Revisions
Parks Plan Discussion&Recommendation
Amended 2012 Bylaws
2013 Work Plan
FWPS/City Sacajawea Track Meeting Update
ADJOURNMENT
Chair Ailinger adjourned the meeting at 8:05 p.m.
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